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Yearbook E1360 Socorro Independent School District Yearbook RFP No. 199-0418-E1360E Administratively Awarded: June 17, 2013 Effective: June 18, 2013 Extension Expires: June 18, 2015 Company Name Entourage Yearbooks Herff Jones Yearbooks Jostens, Inc. S.I.S.D. Vendor Number 108633 103383 102372 Company Contact Judy Jo Kim Hynes Mary Bunch Address 745 Alexander Rd Suite 4, 4001 Monte Sombra, 3601 Minnesota Dr. Suite 400, City, State ZipCode Princeton, NJ 08540 Las Cruces, NM 88012 Minneapolis, NM 55435 Phone Judy Jo; 888-926-6571 ex. 71 575-496-1012 505-850-6279 Fax 800-395-9120 n/a no fax available Email [email protected] [email protected] [email protected] Website www.entourageyearbooks.com www.yearbooks.biz www.jostens.com Company (Quotation # or Reference #) Entourage Yearbooks yearbooks come with a Warranty Period n/a One year from time of delivery lifetime warranty. Our policy dictates that any issues with our We will pick up un-repairable items and will Return Policy products will be resolved by replacing any Credit will be given for company errors reprint or give credit as necessary. items with which the customer is not satisfied. Vendor pays S&H Yes Yes Yes The submission policy is that a school needs to fill out the Production Approval form on the website 4 weeks before the delivery date. Delivery 6-8 weeks after completion of final deadline once week from contract ship date There are no additional fees for being late; books will be received 4 weeks from the exact date of the Production Approval. We no longer offer size 7, full color yearbooks. Deviations None. None All prices are for full color books with an 8.5x11 trim size. Company Name Lifetouch Publishing Walsworth Publishing Company, Inc. S.I.S.D. Vendor Number 107815 102371 Company Contact Emil Chaparro Lori Garcia Address 3616 Rutherglen St., 10710 Gateway North, Suite B-5 #323, City, State ZipCode El Paso, Texas 79925 El Paso, TX 79924 Phone 915-490-8870 915-667-1211 Fax 915-587-9637 816-941-6660 Email [email protected] [email protected] Website Lifetouch.com www.walsworthyearbooks.com Company (Quotation # or Reference #) Damaged/defective goods will be replaced or Warranty Period 30 days after reciept credited. Return Policy 90 days 30 days after reciept Vendor pays S&H Yes Yes Delivery is 7 weeks after final pages 6 weeks after final deadline, provided internal Delivery submitted. deadlines have been met Deviations None None 1 of 2 Yearbook, RFP No. 199-0418-E1360E Organization SISD Purchasing Bid Creator Debbie Mora Purchasing Agent Email [email protected] Phone (915) 937-0187 Fax (915) 937-0170 Bid Request Number 199-0418-E1360E Title Yearbook - Awarded Summary Sheet Description To provide the Socorro Independent School District with Yearbook Services. This will be done on an as needed basis, district wide. Bid Type RFP Open Date 4/4/2013 9:00:00 PM Mountain Close Date 4/18/2013 1:30:00 PM Mountain Line 1: Elementary Package - Basic Package for Elementary. To include all color, soft cover, Program size in 7 or 8, graphics, Paper 70# or 80# and all pages to be submitted on zip, CD or other medium. Please submit in Selected detail what your package includes. Vendor Name QTY UOM Unit Price Extended Note to Buyer 48 pages, 201 copies. All color, soft cover choice of pre-designed or school designed, size 8, graphics, templates, technical support, 80# Herff Jones Yearbooks 1 EA $11.73 $11.73 paper. All pages and cover designed using online program. Lifetouch Publishing 1 EA $11.96 $11.96 This is the per book cost for a 32-page, size 7, all color book with Lifetouch designed Signature cover when ordering 276 copies. Soft Company or customer designed 4-color cover, printed laser proof, size 8, 32 pages, 80# paper 200-500 copies;(less than 200, $1 per Walsworth Publishing Company, Inc. 1 EA $12.00 $12.00 book more) Additional pages and options priced in attached pricing sheet. Price quoted is for a 40 page, soft cover book. Based on 200 copies, all color, created using online creation program. Trim size 8.5"x11" Jostens, Inc. 1 EA $12.59 $12.59 with 80# paper. Uses a stock cover design. Our pricing depends on the # of yearbooks ordered and the # of pages per book. A price list was attached electronically to the bid. Our soft cover package includes: Full color, graphics, 100lb archival grade glossy paper, and PUR binding. Our Soft Cover yearbook standard trim size is 8 - 8.5 x 11in and has a fully customizable, laminated cover. Our Snap! Book yearbook is between 12 to 60 pages. The standard trim Trial Basis Entourage Yearbooks 1 EA $0.00 $0.00 size is 8 – 8.5 x 11in. Our Snap! Book has a soft saddle stitched cover with a fully customizable cover design. It includes 80lb archival grade glossy paper. Entourage Yearbooks also provides free online & desktop software, free and live online technical support. Books can be submitted on a disk or electronically through one of our own free file transferring services from any number of programs including, but not limited to: Illustrator, Photoshop, InDesign, Quark, Fotofusion, etc. DM - $12.37, 100 books, full color, 60 pages, 8.5x11 Line 2: Middle School Package - Basic Package for Middle Schools. To include all color, hard cover, Program size in 7 or 8, graphics, Paper 70# or 80#, custom designed, and all pages to be submitted on zip, CD or other Selected medium. Please submit in detail what your package includes. Vendor Name QTY UOM Unit Price Extended Note to Buyer This is the per book cost for a 64-page, size 7, all color book when ordering 276 copies. Hard cover is an additional $4.50 per book. Lifetouch Publishing 1 EA $16.46 $16.46 Original design cover is additional based on number of colors used in the design. Soft Company or customer designed 4-color cover, printed laser proof, size 7 or 8, 64 pages, 80# paper, 300 copies;(less copies, $10 per Walsworth Publishing Company, Inc. 1 EA $17.50 $17.50 copy credit) Additional pages and options priced in attached pricing sheet. Price quoted is for a 64 page, hard cover book. Based on 300 copies, all color, created using online creation program. Trim size 8.5" x 11" Jostens, Inc. 1 EA $20.62 $20.62 with 80# paper. Uses a stock cover design. 72 pages, 300 copies. Package included all color submitted in any order, hard cover with choice of pre-designed or school custom design four color lithograph, size 7, 80# paper. All pages submitted using eDesign which is online submission. All marketing materials will be Herff Jones Yearbooks 1 EA $21.87 $21.87 provided at no charge. Online sales program also included at no charge. Design and technical support available. Training for yearbook adviser and staff will be provided. **Please note! Our pricing depends on the # of yearbooks ordered and the # of pages per book. A price list was attached electronically to the bid. Our package includes: Full color, graphics, 100lb archival grade glossy paper, and smyth sewn binding. Our Signature Hard Cover yearbook offers 8 - 8.5 x 11in trim size and offers a full color litho cover that is fully customizable. Our Classic Hard Cover yearbook Trial Basis Entourage Yearbooks 1 EA $0.00 $0.00 offers 8 – 8.5 x 11in trim size. The Classic has a leatherette cover and comes in many color options and includes 1 foil stamp. Entourage Yearbooks also provides free online & desktop software, free and live online technical support. Books can be submitted on a disk or electronically through one of our own free file transferring services from any number of programs including, but not limited to: Illustrator, Photoshop, InDesign, Quark, Fotofusion, etc. DM - $26.95, 250 books, full color, 70 pages, Hardcover Line 3: High School Package - Basic Package for High Schools. To include all color, hard cover, Program size in 7 or 8, graphics, Paper 70# or 80#, custom designed, and all pages to be submitted on zip, CD or other Selected medium. Please submit in detail what your package includes. Vendor Name QTY UOM Unit Price Extended Note to Buyer Price quoted is for a 128 page, hard cover book. Based on 400 copies, all color, created using online creation program or InDesign with Jostens, Inc. 1 EA $32.18 $32.18 online proofs. Trim size 8.5" x 11" 80# paper. Studio designed cover included. 256 pages, 750 copies. All color, size 8, 100# paper, four color lithograph cover with gloss lamination, Vibracolor endsheets with choice of colors. Pages may be submitted using InDesign and uploading to plant or using the eDesign online program. All marketing materials will be Herff Jones Yearbooks 1 EA $43.70 $43.70 provided at no charge. Online sales program is also available at no charge. Design and technical assistance is provided along with training for yearbook adviser and staff. size 8, 80# premium legend gloss or matte paper, 120 pt.board, 4-color litho cover, 700 copies, 240 pages. $30 for extra copies; $15 credit Walsworth Publishing Company, Inc. 1 EA $45.72 $45.72 for less copies. Submitted using Walsworth's Online Design Program or PDF,schools will recieve disposable color proofs. Also includes digital laser proof of cover and endsheet. Schools can earn $125 per qualifying flat PDF credit; will be deducted from final invoice. Adminstratively Awarded: June 14, 2013 E1360E 2 of 2 Effective: June 15, 2013 Extension Expires: June 15, 2015 .
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