(Lepc) Handbook

REGION 6 LOCAL EMERGENCY PLANNING COMMITTEE (LEPC) HANDBOOK JUNE 2014 This document does not substitute for EPA’s regulations, nor is it a regulation itself. It cannot impose legally binding requirements on EPA, states, or the regulated community, and may not apply to a particular situation based upon circumstances. This guidance does not represent final agency action and may change in the future, as appropriate. EPA Region 6 produced their first Region 6 LEPC Handbook in 1990, and revised it periodically through 2005. We are proud several states have used the information in our publication to assist in producing their own Handbooks. At the same time, we are grateful for information shared from Handbooks developed in Arkansas, Florida, Kansas, Maine, Missouri, Nebraska, Ohio, Oklahoma, Texas, Wyoming, as well as information from the National Association of State Title III Program Officials (NASTTPO), DHS/FEMA, Louisiana State Police, and EPA Headquarters, in this latest edition. Steve Mason EPA Region 6 [email protected] Region 6 Local Emergency Planning Committee Handbook July, 2014 SECTION 1. Introduction ........................................................................................................................................................................ 5 SECTION 2. Local Emergency Planning Committees (LEPCs) ........................................................................................................... 8 SECTION 3. Dealing with Chemicals: It's Everybody's Job ............................................................................................................... 18 SECTION 4. Reporting Requirements for Facilities ........................................................................................................................... 22 SECTION 5. Emergency Management Plan Development ................................................................................................................. 28 SECTION 6. LEPC Activities ................................................................................................................................................................. 37 SECTION 7. LEPC Lessons Learned ................................................................................................................................................... 40 SECTION 8. CAMEO Software .............................................................................................................................................................. 46 SECTION 9. EPA Superfund Local Government Reimbursement (LGR) Program .......................................................................... 48 SECTION 10. National Association of SARA Title III Program Officials LEPC Guidance Documents ........................................... 53 SECTION 11. Risk Communication Basics for LEPCs ....................................................................................................................... 74 SECTION 12. Facility Hazard Analysis ................................................................................................................................................ 82 SECTION 13. Energize Your LEPC – Developed by EPA Region 7 .................................................................................................. 84 SECTION 14. Facility Questionnaire ................................................................................................................................................... 88 APPENDIX A. Crosswalk of Statute / CFR Regulations / USC Citation ................................................................................... 93 APPENDIX B. The Emergency Planning and Community Right-to-Know Act (EPCRA) Text ................................................... 94 APPENDIX C. EPCRA Regulations (40 CFR) ....................................................................................................................... 109 APPENDIX D. List of Extremely Hazardous Substance and Chemicals Subject to CAA 112(r) Risk Management Programs . 124 APPENDIX E. NIMS Compliance Requirements for Local Emergency Planning Committees (LEPCs) .................................. 134 APPENDIX F. Sample LEPC By-Laws .................................................................................................................................. 135 APPENDIX G. Sample Response Reimbursement Letter for Responsible Party ................................................................... 141 APPENDIX H. Planning Principles and Perils: A Guide to Effective Planning ...................................................................... 142 APPENDIX I. Hazardous Materials Planning Standards and Criteria ..................................................................................... 144 APPENDIX J. Suggested Profile of the LEPC ....................................................................................................................... 146 APPENDIX K. Description of Hazard Analysis ....................................................................................................................... 148 APPENDIX L. Conducting a Transportation Commodity Flow Study .................................................................................... 151 APPENDIX M. Holding an Effective LEPC Meeting ............................................................................................................... 156 APPENDIX N. "Report Card" for Your Local Emergency Planning Committee ...................................................................... 159 APPENDIX O. LEPC Self-Evaluation Check .......................................................................................................................... 161 APPENDIX P. LEPC MEMBERSHIP UPDATE FORM ............................................................................................................. 163 APPENDIX Q. Sample Public Notice or News Release ......................................................................................................... 164 APPENDIX R. Examples of LEPC Membership ..................................................................................................................... 165 APPENDIX S. Sample Invitation Letter to Request Participation on LEPC ............................................................................ 166 Region 6 ‐‐ 2 Region 6 Local Emergency Planning Committee Handbook July, 2014 APPENDIX T. Planning Standards Checklist for EPCRA Compliance ................................................................................... 167 APPENDIX U. STRUCTURE OF SERCs IN REGION 6 ........................................................................................................... 174 APPENDIX V. Sample Facility EPCRA 302 Planning Letter Submitted to SERC / LEPC ........................................................ 175 APPENDIX W. Evacuation versus Shelter-In-Place ............................................................................................................... 176 APPENDIX X. What to Do in a Chemical Emergency ............................................................................................................ 179 APPENDIX Y. Examples of LEPC Mission Statements ......................................................................................................... 181 APPENDIX Z. Region 6 State EPCRA (Right-to-Know) Statutes ........................................................................................... 184 APPENDIX AA. CRITERIA FOR REVIEW OF HAZARDOUS MATERIALS EMERGENCY PLANS – May, 1988 – National Response Team ................................................................................................................................................................... 240 Region 6 ‐‐ 3 Region 6 Local Emergency Planning Committee Handbook July, 2014 ACRONYMS and ABBREVIATIONS ACC American Chemistry Council HAZWOPER Hazardous Waste Operations and Emergency ALOHA Areal Locations of Hazardous Atmospheres Response ATSDR Agency for Toxic Substances and Disease Registry HCS Hazard Communication Standard CAA Clean Air Act HMEP Hazardous Materials Emergency Preparedness CAER Community Awareness and Emergency Response ICS Incident Command System CAMEO Computer Aided Management of Emergency JFO Joint Field Office Operations LEPC Local Emergency Planning Committee CEPP Chemical Emergency Preparedness and Prevention LEPD Local Emergency Planning District CERCLA Comprehensive Environmental Response, MSDS Materials Safety Data Sheet Compensation and Liability Act of 1980 (Superfund) NCP National Oil and Hazardous Substances Pollution CFATS Chemical Facility Anti-Terrorism Standards Contingency Plan CFR Code of Federal Regulations NFRA National Fire Protection Association CRTK Community Right-to-Know NIEHS National Institute for Environmental Health Sciences CWA Clean Water Act NIMS National Incident Management System DHS Department of Homeland Security (US) NOAA National Oceanic and Atmospheric Administration DOE Department of Energy (US) NRC National Response Center DOL Department of Labor (US) NRF National Response Framework DOT Department of Transportation (US) NRT National Response Team DPS Texas Department of Public Safety OCA Off-site Consequences Analysis DSHS Texas Department of State Health Services OEM Office of Emergency Management (EPA) EAP Emergency Action Guidelines OSHA Occupational Safety and Health Administration EHS Extremely Hazardous Substance PSM Process Safety Management EMA

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