MEETING OF THE BOARD OF TRUSTEES
Personnel Committee September 26, 2019 University of North Carolina School of the Arts Hanes Student Commons, Room 301 Winston-Salem, North Carolina
COMMITTEE MEMBERS
Phillip Horne* (Chair), Ralph Womble* (Ex-Officio, BOT Chairman), Erna Womble*, Skip Dunn*, Susi Hamilton (Ex Officio, Non-Voting), Mark Land*, Michael Tiemann*
COMMITTEE STAFF
Angela Mahoney (Staff), David Harrison (Staff), Amanda Balwah (Staff), Andrea Clemmer (Staff), Elizabeth White (Staff Council Representative), Kathryn Rowe (Staff Council Representative), Mike Wakeford (Faculty Council Representative)
AGENDA OPEN SESSION 1. Call to Order and Confirm Quorum…………………………………..Chairman Phillip Horne 2. Approval of Minutes from the April 25, 2019 Meeting……..……....Chairman Phillip Horne 3. Brief Introduction of New Director of Human Resources…………………Angela Mahoney 4. New Hire Updates……………………...……………………………………..Angela Mahoney 5. Separation Updates.……………...………….…………………………….…Angela Mahoney 6. Faculty and Staff Appreciation Day Updates...……………...……………..Angela Mahoney 7. Annual Raise Process Update.……………...…………………………...... Angela Mahoney 8. System Office and Office of State Human Resources Updates………….Angela Mahoney 9. Benefits Updates………………....……………...……………………………Andrea Clemmer 10. Provost Search Updates………………....…………..……Jim DeCristo and Mike Wakeford 11. Staff Council Updates………………....…………..……Elizabeth White, Staff Council Chair 12. Other Business………………………………………………..…Committee Members & Staff 13. Adjourn………………………………………………..………………..Chairman Phillip Horne
OPEN MINUTES
April 25, 2019 University of North Carolina School of the Arts Hanes Student Commons, Room 301 Winston-Salem, North Carolina
TRUSTEES PRESENT Phillip Horne (Chair), Erna Womble, Michael Tiemann, Mark Land TRUSTEES ABSENT Ralph, Womble, Skip Dunn, Susi Hamilton COMMITTEE STAFF PRESENT Karen Beres, Ward Caldwell, Deb Carley, Andrea Clemmer, David English, David Harrison, Steve Martin, Elizabeth White ______CONVENE MEETING AND CONFIRM QUORUM Phillip Horne convened the April 25, 2019 Personnel Committee Meeting at 4:00 p.m. A quorum was confirmed.
REVIEW AND ACCEPTANCE OF MINUTES Phillip Horne asked the committee members to review the minutes from the December 6, 2018 meeting. A motion was made by Michael Tiemann to accept the minutes, the motion was seconded by Mark Land. Phillip Horne introduced Deb Carley as Interim HR Director.
NEPOTISM REPORT Deb Carley presented the annual Nepotism Report. In accordance with policy #608, Nepotism is reported on annually during the April Board of Trustees meeting. During the 2018-2019 school year, there were no hires or realignment of supervision that raised any concerns of nepotism for the UNCSA campus. Prospective employees must answer a question on the job application regarding family ties to current employees so that HR is aware of any potential nepotism concerns.
REVISIONS TO POLICY 610 – EXTERNAL PROFESSIONAL ACTIVITIES FOR PAY POLICY The board members received copies of the proposed revisions to Policy 610: External Professional Activities for Pay Policy. The UNC System Office has mandated two revisions. a. Primacy of Duties: This revision limits the amount of time that may be spent on External Activities for Pay during an appointment. As background information, David Harrison presented that this policy began as a way to address consulting work done externally, though UNCSA has never fit well with this policy since much of the consulting work done by UNCSA staff does not fit traditional standards. The revision clarifies that activities must not exceed the equivalent of 20% of the employee’s contracted time. Discussion from the board centered on how this time should be measured since UNCSA employees may not fall into a standard 8 to 5 work schedule. Given the sometimes unique working hours for UNCSA employees, the 20% can be interpreted as up to a day of time per week. Employees should understand that the referenced 20% is a representation of time not compensation. Compensation for external activities may exceed the employee’s usual salary. All external activities for pay must be approved to ensure there is no conflict of commitment for the employee and that the external activity does not interfere with the interests of UNCSA.
b. Exceptions to 610: Defines the types of activities that would be considered secondary university responsibilities and would not require a notice of intent to engage in external professional activities for pay. These include service on advisory committees, review panels or speaking activities conducted for Federal, State or Local government agencies and other institutions of higher education where the employee may receive honorarium for service. Phillip Horne noted that acceptance of these revisions requires full board approval and called for a motion to approve the revisions. Michael Tiemann made a motion to approved the revisions, Mark Land seconded the motion, all board members voted in favor, and the motion carried.
MANAGEMENT FLEX REPORT Deb Carley presented the Management Flex Report for the 2017-2018 fiscal year. The Management Flex Report indicates compliance with the UNC System Office with regard to appropriate salary ranges for administrators, conferral of tenure and analysis of equity issues. UNCSA is in compliance with UNC System Office standards.
CLOSING REMARKS Phillip Horne concluded Open Session and called for a motion to move to closed session. Mark Land moved to go into Closed Session, Michael Tiemann seconded the motion.
MEETING OF THE BOARD OF TRUSTEES Personnel Committee Thursday, September 26, 2019 11:00 AM
AGENDA ITEM Brief Introduction of New Director of Human Resources…………………Angela Mahoney
Summary: Angela Mahoney was hired on June 1, 2019 as the Director of Human Resources. Angela is a certified Human Resources professional with 21 years of experience with the State of North Carolina which consist of working at Guilford County Schools and 3 universities within the UNC System (North Carolina Agricultural and Technical State University, University of North Carolina at Greensboro and Winston-Salem State University). Angela has a Master’s Degree in Human Resources and a Bachelor’s Degree in Business Administration with a concentration in Management, a Post Baccalaureate Certificate in Peace and Conflict Studies and is currently pursuing a Doctoral Degree in Educational Leadership with a concentration in Administrative Leadership.
Goals for the upcoming year consist of: Build and Maintain Relationships Collaborate with Faculty and Staff Council on various initiatives. Collaborate with various stakeholders/organizations on and off campus. Develop a successful Onboarding Program.
Learning and Development We will develop training courses and partner with individuals to offer various training courses to employees, supervisors and managers. Additionally, we will offer Employee Track courses to enhance employee development professionally and personally. The Supervisor Track Training will build on the basic supervisory skills and include technical and soft skills training along with the required Equal Employment Opportunity and Diversity Fundamentals and will offer a Level One Certification. Provide Support and Leadership to the Human Resources Team Create a professional, productive and inclusive work environment in which the Human Resources Team members feel supported, empowered and proficient in their roles. Action: This agenda item is for informational purposes only. MEETING OF THE BOARD OF TRUSTEES Personnel Committee Thursday, September 26, 2019 11:00 AM
AGENDA ITEM New Hire Updates……………………………………….…………………Angela Mahoney
Summary: Key new hires since the April 2019 meeting:
Dr. Karin Peterson – Interim Executive Vice Chancellor and Provost – 05/20/2019 Ms. Angela Mahoney – Director of Human Resources – 06/01/2019 Dr. Anthony Woodcock – Interim Dean of Music – 08/01/2019 Dr. Tracey Ford – Interim Vice Provost and Dean of Students – 08/12/2019
Total New Hires = 34 Faculty - 12 EHRA Non-Faculty – 7 SHRA – 15
Action: This agenda item is for informational purposes only.
MEETING OF THE BOARD OF TRUSTEES Personnel Committee Thursday, September 26, 2019 11:00 AM
AGENDA ITEM Separation Updates……………………………………….…………………Angela Mahoney
Summary: Key separations since the April 2019 meeting:
Dr. David English – Executive Vice Chancellor and Provost – 04/30/2019 Mr. Lindsay Bierman – Chancellor- 08/11/2019 Ms. Susan Ruskin – Dean, School of Filmmaking - 08/16/2019
Total Separations = 22 Involuntary = 2 Voluntary = 10 Retirement = 10
Action: This agenda item is for informational purposes only.
MEETING OF THE BOARD OF TRUSTEES Personnel Committee Thursday, September 26, 2019 11:00 AM
AGENDA ITEM Faculty and Staff Appreciation Week Updates……………………………Angela Mahoney
Summary: We will observe Faculty and Staff Appreciation Week beginning on Monday, October 28th – Friday, November 1st.
Mission Monday Kickoff Drop off canned goods for Pickle Pantry Pick up pumpkin for carving/decorating Pick up passport/instructions for scavenger hunt Doughnuts for employees (outside of HR)
Tie Dye Tuesday Employee Breakfast Tie-dye t-shirts Scavenger hunt continues
Wellness Wednesday Make your own granola Flu shots (9:00am – 12:00 noon)?
Festival Thursday Activities - games Luncheon (Eisenberg Social Hall and area outside Eisenberg) Recognize participants that completed the scavenger hunt Announce winner of pumpkin carving/decorating Costume Contest Raffles
School Spirit Friday Wear Shirts Group Picture
Action: This agenda item is for informational purposes only.
MEETING OF THE BOARD OF TRUSTEES Personnel Committee Thursday, September 26, 2019 11:00 AM
AGENDA ITEM Annual Raise Process……………………………………….……………Angela Mahoney
Summary: A bill covering potential salary adjustments for employees of the University has been referred back to the House Appropriations Committee for further consideration.
Once a budget is passed that includes provisions for the University’s annual raise process, instructions will be issued by the System Office shortly thereafter.
Action: This agenda item is for informational purposes only.
MEETING OF THE BOARD OF TRUSTEES Personnel Committee Thursday, September 26, 2019 11:00 AM
AGENDA ITEM System Office and Office of State Human Resources Updates…………Angela Mahoney
Summary: The System Office will be implementing a Diversity and Inclusion Council which will include the Equal Employment Officer (EEO) and/or the Diversity Officer for the University. Additionally, the UNC Executive Leadership Institute will kick off in March 2020. This program will be for Assistant / Associate Vice Chancellors and Deans and above. The goal is to have at least 1 representative from each university. Communication regarding nominations will be submitted in October 2019.
The Office of State Human Resources (OSHR) is currently reviewing the Reduction – In – Force Policy (RIF). Once the revisions have been made by OSHR we will review and update our policy accordingly.
Action: This agenda item is for informational purposes only.
MEETING OF THE BOARD OF TRUSTEES Personnel Committee Thursday, September 26, 2019 11:00 AM
AGENDA ITEM Benefits Update….…………………………………………………………Andrea Clemmer
The following is a summary of details regarding Open Enrollment for 2020 and also benefit changes for the new year.
Summary: 2019 Open Enrollment November 2 - 19 Information Sessions Oct. 21 9am & 2pm UNCSA Library Auditorium Oct. 22 11am & 3pm Oct. 23 10am Oct. 24 12pm & 2pm Oct. 25 9am & 12pm Enrollment Assistance Similar to last year, there will be enrollment assistance provided in the Library at designated times during the weeks of Open Enrollment. These times will be posted to MySA. Mailers NCFlex trifold MetLife Dental P&A Group (FSA) Mapping All enrolled employees will automatically be placed in the 70/30 Plan with no Wellness Discount.
They must complete Open Enrollment to edit this change State Health Plan Changes 70/30 Plan - Reduced Out of Pocket Maximum for Family from $17,700 to $16,300 - Preventive Care (ACA) $0 - Copay reduction using designated PCP
Tobacco Cessation Program No voucher needed this year *There is no cost to the member NCFlex Enrollment guides will be delivered to campus within the next few weeks and will include a Spanish guide this year
Enrollment guides include a new option for Short Term Disability; this option is not available to university employees MetLife Dental 3 Plan Options: High, Classic & Low Employees on the High option will map to Classic which has the same premium as the 2019 High option, but reduced benefits. To maintain the same benefit level, employees will have to move to the new "High" option and pay a higher premium.
**This change is due to a rate increase from MetLife
MetLife will issue new dental cards to all enrolled this year. Flexible Spending Accounts FSA max will increase to $2,700 We will continue the $500 rollover Paid Parental Leave Awaiting BOG approval
8 weeks for birth of child; 4 weeks for spouse-leave, or placement of adopted or foster child
Expected implementation in 2020 ComPsych Will send annual mailer out in 2nd quarter of 2020 (Employee Assistance Program) Clear Pricing Program Employees will use both the current BCBS Network and the new State Health Plan network this year Single-Sign On UNC System Office has moved all campuses to SSO now so no separate login is needed; employees will access the Benefit Focus portal by using their existing campus email address and password
Action: This agenda item is for informational purposes only.
MEETING OF THE BOARD OF TRUSTEES Personnel Committee Thursday, September 26, 2019 11:00 AM AGENDA ITEM Provost Search Updates……………………………………....DeCristo and Mike Wakeford
Summary: The Search Committee has partnered with m/Oppenheim Executive Service Firm for The Executive Vice Chancellor and Provost Position. The position is currently posted. The Search Committee members are indicated below.
Name Department Email address/Phone Jim DeCristo – co-chair Vice Chancellor for Economic [email protected] Development and Chief of Staff 336-734-2862
Mike Wakeford – co-chair Division of Liberal Arts [email protected] Faculty 773-519-4613
Kris Julio School of Design and Production, [email protected] Faculty 336-770-1346
Abby Yager School of Dance [email protected] Faculty 336-734-2883
Ron Stacker Thompson School of Filmmaking [email protected] Faculty 336-770-1324
Robert “Bobby” Young School of Music [email protected] Faculty 336-770-3353
Quin Gordon School of Drama [email protected] Faculty 336-770-3241
Martin Ferrell High School Academic Program [email protected] Dean/Headmaster 336-631-1561
Karen Beres Vice Provost and Dean of Academic [email protected] Affairs 336-631-1546
Christia Thomason Library Staff [email protected] 336-770-1392
Casey Powers School of Drama/Staff Council [email protected] Representative 336-770-3238
Lisa McClinton Associate Vice [email protected] Chancellor/Controller 336-770-3304
To view the Provost Search webpage, please visit: https://www.uncsa.edu/mysa/human-resources/recruitment/provost-description.aspx
Action: This agenda item is for informational purposes only. MEETING OF THE BOARD OF TRUSTEES Personnel Committee Thursday, September 26, 2019 11:00 AM AGENDA ITEM Staff Council Update…………………...presented by Elizabeth White, Staff Council Chair
Summary: Professional Development Committee will continue to sponsor the Professional Development Challenge as the coordination of professional development now has a permanent home in Human Resources. Staff Council’s Community Service Committee is working with Easton Elementary School to offer community service projects for the staff. Staff Council is offering a Community Service Challenge this year. Staff from some departments report morale is low and strained supervisor-staff relationships.
Action: This report is for informational purposes only.