Manassas Park City Schools FY2020 Superintendent’s Proposed Budget 1 Park Center Court, Suite A, Manassas Park, VA 20111 www.mpark.net This page is intentionally blank i Table of Contents Guide to Understanding the Budget iv Budget Types iv Document Organization iv Acknowledgements v Executive Team v School Board v Awards vi Organizational Section 1 Manassas Park City Schools Overview 5 The City of Manassas Park 5 Governance 7 Division Organization 7 Strategic Plan 13 Mission 13 Vision 13 Beliefs 13 Goals and Objectives 13 Budget Development Process 17 Statutory Guidelines 17 Budget Development 17 Budget Calendar 18 Key Budget Drivers 19 Revenue Forecasting 22 Expenditure Forecasting 23 Financial Section 27 All Funds Summary 29 Statement of Revenues and Expenditures 29 Revenues 30 Expenditures 30 Classification Structure 31 Fund Descriptions 33 Federal Fund 35 Statement of Revenues and Expenditures 35 Revenues 35 Expenditures 36 Fund Balance 36 General Fund 37 Statement of Revenues and Expenditures 37 Revenues 37 Expenditures 38 Fund Balances 38 Major Shifts 38 Instructional Program Summary 39 Virginia Preschool Initiative Program 39 ii Head Start Program 41 Early Childhood Special Education Program 42 Cougar Elementary School 44 Manassas Park Elementary School 48 Manassas Park Middle School 52 Manassas Park High School 56 Office of Instruction 60 Special Programs Department 64 Assessment and Accountability Department 70 Division-wide Support 72 School Board 72 Office of the Superintendent 74 Office of the Deputy Superintendent 77 Finance Department 80 Pupil Transportation Department 84 Maintenance Department 87 Information Technology Department 89 Medical Trust Fund 92 Statement of Revenues and Expenditures 92 Revenues 92 Expenditures 92 Fund Balances 93 Capital Projects Fund 94 Statement of Revenues and Expenditures 94 Revenues 95 Expenditures 95 Fund Balances 95 School Nutrition Fund 96 Revenues 96 Expenditures 97 Statement of Revenues and Expenditures 98 Fund Balances 99 Major Shifts 99 Debt Service 100 Informational Section 103 Enrollment 105 Projection Methodology 105 Enrollment History 106 Enrollment Forecast 106 Student Demographics 107 English Learners 107 Free and Reduced Meal Eligibility 108 Special Education 108 Personnel Allocation 111 Staffing Ratios 111 K-3 Class Size Reduction 115 Position Summary 115 iii Unified Salary Scale 118 List of Tables and Figures 121 Acronym Index and Glossary 123 Acronym Index 125 Glossary 127 iv Guide to Understanding the Budget Budget Types The Superintendent’s Proposed Budget is released each spring and is considered the starting point for the next fiscal year’s budget. The Proposed Budget presentation explains how the proposed budget supports the School Board and Administration’s priorities. The associated document details projected revenue and expenditures and outlines proposed changes as compared to the prior year’s budget. After the Proposed Budget is advertised to the community, public hearings are held, and the School Board can make changes to the budget. The amended budget is then adopted by the School Board in late spring and becomes the Adopted Budget. Document Organization The format of the Adopted Budget document for Manassas Park City Schools –hereafter referenced as MPCS –presents the School Division’s budget and its attendant information in an organized and comprehensive document to facilitate the reader’s knowledge of the School Division’s budget development, management, and processes. The document’s format conforms to the standards set forth by the Association of School Business Officials International’s Meritorious Budget Award Program. MPCS believes the document also meets the Government Finance Officers Association’s (GFOA) Distinguished Budget Presentation Award Program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. The document contains the four major sections listed and defined below. The Introductory Section contains an overall view of the Approved Budget. This section is also referred to as the Executive Summary and can be presented separately from the entire budget book. The Organizational Section includes the School Division organizational and management structure, the organization chart, the Strategic Plan, and the budget development process. The Financial Section includes budget data by both summary and detail level for all School Division funds. This section is subdivided into the School Operating Funds, Medical Trust Fund, Capital Projects Fund, and School Nutrition Fund sections. A summary of the Capital Improvements Program, which is the School Division’s long-range plan for capital projects, is included with the Capital Improvements Fund data. The Informational Section includes information of interest to School Division employees and the community at large. This information provided a basis for the development of the budget. v Acknowledgements The success of the MPCS budget process is a culmination of various budgeting, tracking and reporting requirements that are made more effective by collaboration between schools and departments. It is through these joint efforts that MPCS can provide our programs with realistic funding that ultimately impacts our schools and classrooms, affecting each one of our students. Executive Team (at Budget Adoption) Dr. C. Bruce McDade, Superintendent Eric Neff, Deputy Superintendent Dr. Jeff Jackson, Associate Superintendent Jennifer Braswell-Geller, Executive Director of Special Programs Krista Kelly, Executive Director of Financial Services The Executive Team would like to thank the School Board for their dedication, partnership and continued support. Without this, the production the Fiscal Year (FY) 2020 budget and this document would have been impossible. School Board (at Budget Adoption) Rachel Kirkland, Chair Carlos Vargas, Vice Chair Deborah McIntyre-Yurkovich Paul Alexander TBD vi Awards 1 Organizational Section MANASSAS PARK CITY SCHOOLS SUPERINTENDENT’S PROPOSED FY20 BUDGET 2 This page is intentionally blank SUPERINTENDENT’S PROPOSED FY20 BUDGET MANASSAS PARK CITY SCHOOLS Manassas Park City School Board One Park Center Court, Suite A Manassas Park, VA 20111 703–335–8850 Dear Members of the Manassas Park City School Board: It is with great pleasure that I present the FY20 Superintendent’s Proposed Budget. This is the ninth budget I have had the honor to prepare since my tenure began in 2010. Great care has been exercised to ensure that all expenditures focus on the educational equity needed to provide each MPCS student with the opportunities to meet the commonwealth’s Profile of a Virginia Graduate requirement and support the goals of the division’s Strategic Plan. MPCS remains a richly diverse school system where each of our students is brimming with promise. The FY20 budget allows the school division to continue its outstanding efforts to provide an education that equitably serves all students. The student body of Manassas Park becomes more diverse each year and today students come to MPCS from nearly 50 countries and speak 40 languages. Our demographics are as follows: 62% Hispanic, 17% White, 10% African-American, 6% Asian and 5% Other. Nearly half of our student body receives either daily or monitor-status English Learner (EL) services, placing our percentage at the top in Virginia. Manassas Park City Schools is proud of its minority-majority status, where equality, equity, and social justice are promoted and valued. The FY20 budget also follows with the Board’s desire to remain competitive in the marketplace to recruit and retain the most talented professionals. I am happy to present a budget that, with the Board’s foresight in adopting an equitable compensation philosophy, incorporates Governor Northam’s compensation objectives for instructional staff and maximizes the life-long earning potential for everyone who works for Manassas Park City Schools. This budget includes a 2% shift to the minimum of the MPCS unified salary scales, which increases starting salaries on all grades and will help Manassas Park remain competitive with neighboring jurisdictions. The raises in the Superintendent’s Proposed Budget surpasses Governor Northam’s 5% average target, and this budget makes good on the division’s promise to include a loyalty differentiator every year for long-term employees. This budget includes support for the addition of eleven growth positions to accommodate mandates and programmatic needs. The largest staffing increase is planned for the high school to support COMPASS by expanding our Health Services and Technology offerings. Some of these growth positions will also accomplish the complete rollout of MPCS Connects! to first grade and kindergarten, and this presents the opportunity to expand Science Technology Engineering and Math (STEM) and career exposure opportunities at Cougar Elementary School (CES) as well. As individual devices will be assigned to students, we can repurpose the computer “Tech” labs into STEM and Career learning spaces. Students will be able to experience hands-on, real-world learning opportunities daily. This will also allow us to more closely align the learning program at CES to the present program at Manassas Park Elementary School (MPES). The formalization of a division Capital Improvement Plan (CIP) last year has given us a solid plan to address large-scale asset expenses. While the city did reclaim monies we thought were available to address projects in this plan, this proposed budget now assumes project