PUBLIC SUMMARY RSPO MAIN ASSESSMENT AUDIT DATE : 3 - 5 SEPTEMBER 2008 SIME DARBY PLANTATION SDN. BHD. KEMPAS CERTIFICATION UNIT (SOU 17) JASIN, MELAKA, MALAYSIA Prepared by: Food, Agriculture and Forestry Section SIRIM QAS INTERNATIONAL SDN BHD Building 4, SIRIM Complex, No. 1, Persiaran Dato’ Menteri, Section 2, P.O. Box 7035, 40700 Shah Alam, Selangor, MALAYSIA Tel : 603-5544 6440 Fax : 603-5544 6763 Website: www.sirim-qas.com.my TABLE OF CONTENT SUMMARY 1.0 Introduction 1.1 Description of The Certification Unit 1.2 Location of Mill and Estates 1.3 Description of The Supply Base 1.4 Other Management System Certifications Held 1.5 Organizational Information / Contact Person 1.6 Approximate Tonnages Offered for Certification (CPO and PK) 2.0 Assessment Process 2.1 Assessment Methodology 2.2 Date of Next Surveillance Audit 2.3 Assessment Team 2.4 Stakeholder Consultation 3.0 Assessment Findings 4.0 Stakeholder Comment 5.0 Assessment Recommendation 6.0 Organization’s Acknowledgement of Internal Responsibility and Formal Sign-off of Assessment Findings. List of Tables Table 1 Location of mill and estates Table 2 FFB contribution by estate Table 3 Areas of plantations Table 4 Other certification held by SOU 17 Table 5 Approximate annual tonnage of CPO and PK produced (for July 2007 to June 2008) claimed for certification List of Attachment Attachment 1 Location map Attachment 2 Assessment programme Attachment 3 Detail of non-conformity and corrective actions taken Attachment 4 Age and percentage of area of age and planting cycle SUMMARY This main assessment report describes the compliance of the Kempas certification unit SOU 17 (SOU 17), one of the Certification Units (CUs) of the Sime Darby Plantation Sdn.Bhd. (Sime Darby) against the requirements of the RSPO Principles & Criteria (P&C) Malaysian National Interpretation (MY-NI):2008. This main assessment was conducted on 3rd – 5th September 2008 SIRIM QAS International Sdn. Bhd. (SIRIM QAS International) was contracted by Sime Darby to conduct this main assessment. SIRIM QAS International is the leading testing, inspection and certification body (CB) in Malaysia having provided its services to all sectors of the business and industry for over 30 years. SIRIM QAS International, as an accredited certification body by the United Kingdom Accreditation Service (UKAS) and STANDARDS MALAYSIA provides a comprehensive range of management system certification services on quality, environment and health and safety. SIRIM QAS International has wide experience in conducting assessments on palm oil mills and oil palm estates for certification of management system against the requirements of the ISO 14001 and OHSAS 18001. SIRIM QAS International was approved as a certification body by RSPO on 21 March 2008. Since then, it had conducted many assessments on RSPO sustainable production of palm oil in Malaysia. This main assessment had resulted in the issuance of seven (7) major Non-Conformity Report (NCR) and nine (9) minor Non-Conformity Report (NCR). SOU 17 had taken appropriate corrective actions to address the major NCR which had been verified by the assessor and therefore closed out. SOU 17 had also submitted a corrective action plan to address these minor NCR which had been accepted by the assessor. The verification on these corrective actions to address the minor NCR would be under taken by SIRIM QAS International during the next audit. Based on the evidences gathered during this assessment, it could be concluded that SOU 17 has conformed to the requirements of the RSPO MY-NI: 2008. The seven major NCR raised during this assessment has been adequately addressed and therefore closed out. The assessment team therefore recommends that SOU 17 for certification against the RSPO MY-NI: 2008. 1.0 Introduction 1.1 Description of Certification Unit (Estate and Mill) The certification unit which was assessed is Kempas Certification Unit and known as Strategic Operating Unit 17 (SOU 17) within Sime Darby Plantation Sdn. Bhd. (SDPSB). Strategic Operating Units (SOU) are the local management units which were established after the merger of the three plantation companies namely Sime Plantation Sdn. Bhd., Golden Hope Sdn. Bhd. and Kumpulan Guthrie Berhad. SOU17 consists of Kempas Palm Oil Mill and the following company-owned estates: Kempas Estate, Kemuning Estate, Merlimau Estate, Tangkah Estate and Pagoh Estate. Kempas Estate, Merlimau Estate and Pagoh Estate belonged to the previous Sime Plantation Sdn. Bhd. Kemuning Estate was under Kumpulan Guthrie while Tangkah Estate was owned by Golden Hope Sdn. Bhd. The new Sime Darby Plantation Sdn. Bhd. has established and deployed its policies and procedures to ensure consistent practices within all the SOUs. It was evident that some of the practices in the estates are still influenced by the policies of the previous owners. 1.2 Location of Mill and Estates Kempas Palm Oil Mill, Kempas Estate and Merlimau Estate are located in Jasin District, Melaka while Kemuning Estate is located in Alor Gajah District, Melaka. Tangkah Estate is in Tangkak District, Johor and Pagoh Estate is in Pagoh District, Johor. All of these estates are located in the southern region of Peninsular Malaysia. The locations of the estates and oil mill which make up SOU 17 are shown in Attachment 1a– 1l while their coordinates are detailed in Table 1. Table 1: Location of mill and estates Estate/Mill Latitude Longitude Location Address Kempas Palm Oil Mill 2º 14΄36.68" N 102 º28’52.99"E 77000 Jasin, Melaka Kempas Estate 2º15΄ N 102 º26’ E 71000 Jasin, Melaka Kemuning Estate 2º27΄ N 102 º20’ E 76460 Tebong, Melaka Merlimau Estate 2º10΄ N 102 º26’ E 77309 Merlimau, Melaka Tangkah Estate 2º22΄ N 102 º37’ E 84900 Tangkak, Johor Pagoh Estate 2º N 102 º E 84309 Bukit Pasir, Johor 1.3 Description of The Supply Base Kempas Palm Oil Mill was commissioned in December 2003 with a processing capacity of 60 metric tonnes of fresh fruit bunches (FFB) per hour. All the FFB are sourced from company- owned estates. 80% of the FFB are from SOU 17 itself while 20% are sourced from neighbouring non-RSPO certified estates. The FFB contribution from each estate is detailed in Table 2 while the percentage of planted area in each estate by age and planting cycle is detailed in Attachment 4. It was noted that, FFB production of Kemuning and Tangkah Estates are particularly low due to higher percentage of immature area as compared to other estates. Percentage of immature area is detailed in Table 3. Table 3 also detailed out year of oil palm establishment and their respective total and planted areas. Prior to the oil palm establishment, cocoa and rubber were the crop grown at Kempas, Merlimau and Pagoh while rubber at Kemuning and Tangkah Estates. Table 2: FFB contribution by estate Estate FFB Production July 2007 – June 2008 Tonnes % Estates undergoing RSPO certification Kempas Estate 84 874 32 Kemuning Estate 29 310 11 Merlimau Estate 88 794 33 Tangkah Estate 11 915 5 Pagoh Estate 51 210 19 Total 266 103 100 Estates that have yet to undergo RSPO certification Bukit Asahan Estate 20 413 31 New Labu/Kirby Estate 20 189 31 Salak Estate 21 409 33 Serkam Estate 2 254 3 Kok Foh Estate 1 256 2 Total 65 521 100 Table 3: Areas of plantations Year of oil Area (ha) % of Area Estate palm Total Planted Mature Immature Mature Immature establishment Kempas 1979 3 046 2 934 2 934 0 0 0 Estate Kemuning 1976 2 112 2 057 1 657 398 81 19 Estate Merlimau 1988 2 855 2 807 2 779 28 99 1 Estate Tangkah 1959 1 831 1 439 926 513 64 36 Estate Pagoh 1979 2 342 2 251 2 036 215 90 10 Estate Total 12 186 11 488 10 334 1 154 90 10 1.4 Other Management System Certifications Held Table 4: Other certifications held by SOU 17 Estate/Mill Type of certification Kempas Estate Occupational Health and Safety management system based on OHSAS 18001:1999 Kemuning Estate Nil Merlimau Estate Occupational Health and Safety management system based on OHSAS 18001:1999 Tangkah Estate Forest Management Certification (withdrawn in March 2009) Pagoh Estate Occupational Health and Safety management system based on OHSAS 18001:1999 Kempas Palm Oil Mill Occupational Health and Safety management system based on OHSAS 18001:1999 and HACCP-based Food Safety management system based on MS 1480 Although not all of the operating units have third-part certification, SOU 17 has implemented an integrated quality, environmental and occupational health and safety management system throughout the entire operating unit which is based on the requirements of the ISO 9001:2000, ISO 14001:2004 and OHSAS 18001:1999 standards. 1.5 Organisational Information / Contact Person Sime Darby Plantation Sdn. Bhd. SOU 17 (with the address at Kempas Estate) 71000 Jasin, Melaka, Malaysia Contact person: Mr. Andrew Cheng Mui Fah Chairman of SOU 17 and Kempas Estate Senior Manager Phone : + 60 89 826290 Fax : + 606 2635260 1.6 Approximate Tonnages Offered for Certification (CPO and PK) The approximate annual tonnage of CPO and PK produced as well as the tonnage claimed for certification are as follows: Table 5: Approximate annual tonnage of CPO and PK produced (for July 2007 to June.2008) and claimed for certification FFB CPO PK % of FFB from CPO Tonnage PK Tonnage Processed Production Production company owned claimed for claimed for (tonne) (tonne) (tonne) estates ( RSPO certification: certification: certified) (tonne) (tonne) 330 940 66 390 16 450 80 53 940 13 370 It is to be noted that there is no third party contribution of FFB. However, there is contribution from other estates owned by the company which have yet to undergo RSPO certification.