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By Order of the Secretary of the Air Force Air Force BY ORDER OF THE AIR FORCE INSTRUCTION 84-101 SECRETARY OF THE AIR FORCE 30 JULY 2009 History HISTORICAL PRODUCTS, SERVICES, AND REQUIREMENTS COMPLIANCE WITH THIS PUBLICATION IS MANDATORY ACCESSIBILITY: Publications and forms are available on the e-Publishing website at: http://www.e-publishing.af.mil RELEASABILITY: There are no releasability restrictions on this publication. OPR: AF/HO Certified by: AF/HO (Mr. C. R. Anderegg) Supersedes: AFI 84-101, 1 August 2005 Pages: 73 This instruction implements AFPD 84-1, History and Museum Programs. It provides guidance and procedures for collecting historical data and documentation, preparing historical reports, and providing historical services. MAJCOMs may supplement this instruction to provide additional guidance to subordinate units, but supplements must not conflict with any Air Force Instruction. AF/HO must approve all MAJCOM supplements. This publication applies to the Air Force Reserve Command (AFRC) units. The Air National Guard (ANG) headquarters’ history office performs MAJCOM functions under this instruction. Ensure that all records created as a result of processes prescribed in this publication are maintained in accordance with AF Manual 33-363, Management of Records, and disposed of in accordance with the Air Force Records Disposition Schedule (RDS) located at https://www.my.af.mil/gcss-af61a/afrims/afrims SUMMARY OF CHANGES This document is substantially revised and must be completely reviewed. Recent changes to AFI 84-101 clarify AFHRA, commander/director, field organizations, and Air Force historian responsibilities; clarifies purpose of Air Force history and the periodic history reports; establishes a submission schedule for periodic history production; addresses issues-based historical reports; requires heritage pamphlets to undergo a security and policy review before public distribution; clarifies historical publications process and the security and policy review; details interview requirements; adds electronic reference library requirements; defines historical methods and procedures; updates preparing periodic history reports; further defines historical sources; updating security references; added electronic history policy and guidance; updated use of photographs; clarified formatting the periodic history; updated review and coordination of the 2 AFI84-101 30 JULY 2009 periodic history; refined the semiannual historical activity report; updated collection historical artifacts and personal papers; addressed reviewing and assessing the periodic history report; and changed assessment to five-tier scale. Chapter 1—RESPONSIBILITIES 5 1.1. Office of the Director, Air Force History and Museums Policies and Programs (AF/HO). ................................................................................................................ 5 1.2. Office of Air Force History, Anacostia Annex (AF/HOH). ................................... 5 1.3. Air Force Historical Research Agency (AFHRA). The Director, Air Force Historical Research Agency ................................................................................... 5 1.4. Commanders. ......................................................................................................... 5 1.5. Field Organizations. ............................................................................................... 6 1.6. Air Force Historians (All Levels): ......................................................................... 7 Chapter 2—HISTORICAL PUBLICATIONS AND SERVICES 9 Section 2A—Periodic Histories 9 2.1. Purpose of Air Force History. ................................................................................ 9 2.2. Periodic History Reports (RCS: HAF-HO(A)7101). ............................................. 9 Table 2.1. Submission Schedules. ........................................................................................... 10 Section 2B—Heritage Pamphlets 11 2.3. Heritage Pamphlets. ............................................................................................... 11 Section 2C—Historical Publications 11 2.4. Studies. ................................................................................................................... 11 2.5. Interviews. .............................................................................................................. 12 2.6. Books. .................................................................................................................... 12 2.7. Articles, Book Reviews, and Papers. ..................................................................... 12 2.8. Staff Papers. ........................................................................................................... 13 Section 2D—Other Historical Projects- 13 2.9. Oral Presentations and Visual Information. ........................................................... 13 2.10. Exhibits. ................................................................................................................. 13 2.11. Electronic Reference Library ................................................................................. 13 Chapter 3—WRITING PERIODIC HISTORIES AND OTHER HISTORICAL PUBLICATIONS 14 Section 3A—Methodology 14 AFI84-101 30 JULY 2009 3 3.1. Using the Historical Method. ................................................................................. 14 Section 3B—Preparing Periodic History Reports 15 3.2. Research. ................................................................................................................ 15 3.3. Historical Sources. ................................................................................................. 16 3.4. Security and Administrative Markings. ................................................................. 17 3.5. Electronic (E)-History Policy. ............................................................................... 18 3.6. Components of a Periodic E-History Report. ........................................................ 18 3.7. Formatting the Periodic E-History: ........................................................................ 21 3.8. Review and Coordination. ..................................................................................... 24 3.9. Reproduction and Distribution. .............................................................................. 24 3.10. Starting and Ending Periodic Histories. ................................................................. 25 Section 3C—Other Historical Products 25 3.11. Semiannual Historical Activity Reports. ............................................................... 25 3.12. Medical Historical Reports .................................................................................... 27 3.13. Chaplain Historical Reports. .................................................................................. 27 Section 3D—Administrative and Preservation Tasks 27 3.14. Retention and Disposition of Historical Records. .................................................. 27 3.15. Collecting Historical Artifacts, Personal Papers, and Other Material. .................. 27 3.16. Reviewing History Programs. ................................................................................ 27 3.17. Assessing Periodic History Reports. ...................................................................... 28 3.18. Adopted Forms. ..................................................................................................... 30 Attachment 1—GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION 31 Attachment 2—SAMPLE DISC MARKINGS 34 Attachment 3—SAMPLE TITLE PAGE 36 Attachment 4—SAMPLE SECURITY NOTICE AND ADMINISTRATIVE CONTROLS PAGE SECURITY NOTICE AND ADMINISTRATIVE CONTROLS 37 Attachment 5—SAMPLE TABLE OF CONTENTS 39 Attachment 6—SAMPLE LIST OF ILLUSTRATIONS 40 Attachment 7—SAMPLE CHRONOLOGY 41 Attachment 8—SAMPLE NARRATIVE 43 Attachment 9—INSTRUCTIONS FOR FOOTNOTES 44 4 AFI84-101 30 JULY 2009 Attachment 10—SAMPLE LINEAGE AND HONORS DATA PAGE 51 Attachment 11—SAMPLE ROSTER OF KEY PERSONNEL 53 Attachment 12—SAMPLE PERSONNEL STATISTICS PAGE 54 Attachment 13—SAMPLE ORGANIZATIONAL CHART 55 Attachment 14—SAMPLE GLOSSARY 56 Attachment 15—SAMPLE GAZETTEER 57 Attachment 16—SAMPLE LIST OF SUPPORTING DOCUMENTS 58 Attachment 17—SAMPLE DISTRIBUTION LIST 59 Attachment 18—GUIDE FOR PREPARING ELECTRONIC HISTORIES 60 Attachment 19—PRESERVATION PLAN 69 Attachment 20—SAMPLE ASSIGNMENT OF RIGHTS 70 Attachment 21—ASSESSMENT PROCESS 71 AFI84-101 30 JULY 2009 5 Chapter 1 RESPONSIBILITIES 1.1. Office of the Director, Air Force History and Museums Policies and Programs (AF/HO). The Director, Air Force History and Museums Policies and Programs improves Air Force combat capability by establishing policy concerning historical data and documentation, historical reporting, historical publications, and organizational lineage, honors, and emblems. The Director reviews Major Command (MAJCOM), Direct Reporting Units (DRU), and Field Operating Agencies (FOA) histories and their management of field history programs. 1.2. Office of Air Force History, Anacostia Annex (AF/HOH). The Director, Office of Air Force History, Anacostia Annex is responsible for improving USAF combat capability and program development through the collection, preservation, interpretation, and dissemination of historical information and Air Force Heritage in direct support to the Director of Air Force History and Policy/The Air Force Historian to the HQ, United States Air Force senior leadership, Department of Defense, and
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