Student Athlete Handbook for the UBC Heat

PROUD MEMBER OF: UBC O joined the Canada West Universities Athletic Association (Canada West) in 2011‐12 in and , 2014‐15 in soccer. Canada West is a conference of the CIS (see below) and is comprised of 17 member institutions across Western Canada (BC, Alberta, Saskatchewan, Manitoba).

UBC O was admitted to the CIS (Canadian Interuniversity Sport) as a probationary member of the Canada West Conference in 2011‐12, became a full member in June of 2013. The CIS is the national governing body of university sport in Canada and is comprised of 56 members spread over four conferences – Canada West, OUA (Ontario), FESQ (Quebec) and AUS (Atlantic).

UBC O is a member of the Pacific Western Athletics Association (PACWEST). PACWEST is a conference of the CCAA (see below) and is comprised of 12 members across BC. Currently, UBC O’s men’s and women’s golf teams compete in the PACWEST.

UBC O is a member of the Canadian Collegiate Athletic Association (or CCAA). The CCAA is the national governing body for organized sports at colleges in Canada and is

comprised of 108 members spread over five conferences (BC, AB, ON, QC, Atlantic). Currently golf and cross country compete in the CCAA.

TABLE OF CONTENTS

Proud Member of: ...... 1 Medical Examinations ...... 11 Table of Contents ...... 2 Medical History ...... 11 Department of Athletics Mission Statement ...... 4 Injuries ...... 11 Congratulations on making the UBC Okanagan Heat Waiver and Forms ...... 12

Team! ...... 4 Recommendations ...... 12

Institutional Information ...... 5 Facility Info ...... 13 Directory (Current info: goheat.ca/contactus) ..... 5 Care of Facility ...... 13 Other Important Numbers: ...... 5 Gymnasium ...... 13 Athletics Philosophy ...... 6 Nonis Sports Field ...... 13 Eligibility ...... 7 The Hangar ...... 13 Academics and Eligibility ...... 7 High Performance Lab (HPL) ...... 13 Add or Drop Classes ...... 7 Team Rooms ...... 14 Athletic Eligibility ...... 7 Locker / Change Rooms ...... 14 Athletic Eligibility in the CIS (Canada West Conference) .... 7 Treatment Room ...... 14 Athletic Eligibility in the CCAA (PACWEST Conference) ..... 7 Athlete Services ...... 14 Transfers ...... 7 Facility Membership ...... 14 Responsibility and Conduct ...... 8 Athletic Therapy ...... 14 Requirements of Student Athletes at UBC Okanagan ...... 8 Sports Medicine Clinic ...... 14 Commitment...... 8 Massage ...... 14 Personal Responsibility and conduct ...... 8 Laundry ...... 14 Positive Attitude ...... 8 Game Day Tickets for Competing Athletes ...... 15 Unselfishness ...... 9 Financial Assistance ...... 15 Respect ...... 9 Financial Aid ...... 15 Maturity ...... 9 Athletic Financial Awards ...... 15 Goal Setting ...... 9 Fundraising & Adopt an Athlete ...... 15 Conduct ...... 9 Scholarship Breakfast...... 16 Alcohol ...... 9 Employment Opportunities ...... 16 Illegal Drugs ...... 10 Academics ...... 16 Tobacco ...... 10 Academic Assistance ...... 16 Hazing and Rookie Initiations ...... 10 Study Hall ...... 16 Gambling ...... 11 Academics and Competition ...... 16 Medical / Health ...... 11 Travel ...... 17 Insurance (Medical & Other) ...... 11 2 2014‐15 Student Athlete Handbook | UBC Okanagan Heat

Responsibilities, Property and Damages ...... 17 Anti‐Doping Policy ...... 22 Missing Class Time ...... 17 Anti‐Doping in the CIS (Canada West Conference) ...... 22 Departure ...... 17 Anti‐Doping in the CCAA (PACWEST Conference) ...... 22 Curfew ...... 17 Supplements ...... 22 Personal Time ...... 17 More Information ...... 22 Alternate Travel Arrangements ...... 18 Annual Recognition Awards ...... 23 Non‐competing Players’ Travel ...... 18 Year‐end Banquet / Awards Ceremony ...... 23 Branding Guide ...... 18 Athletics Awards ...... 23 (UBC and UBC Okanagan Heat) ...... 18 Giving Back to the Community ...... 23 Uniforms and Equipment ...... 18 Community Engagement and Outreach ...... 23 Student Athlete Clothing Kits ...... 18 Heat Athlete Council (HAC) ...... 23 Sponsorship ...... 19 Grievance Procedure ...... 23 What to Wear ...... 19 Freedom of Information / Protection of Privacy ...... 24 What Not to Wear ...... 19 Code of Ethics ...... 24 Media Relations ...... 19 Reference Links ...... 25 Social Media ...... 20 In Closing ...... 26 Recommendations ...... 20 Final Remarks ...... 26 Social Media Policy ...... 21

3 2014‐15 Student Athlete Handbook | UBC Okanagan Heat

opportunities you will enjoy this year. I urge you to keep this DEPARTMENT OF ATHLETICS MISSION STATEMENT in mind throughout the year. Your participation is a privilege, Our mission is to assist in the development of our not a right. Everyone pays a "tax" so that a select few may student athletes as they strive to achieve their compete for UBC Okanagan. personal athletic and academic potential by providing high quality athletic experiences in a My own priorities are primarily focused on the quality of manner which will help them build self‐esteem your experience and its relationship to the educational and develop the qualities of leadership, fair‐play, process. All members of the Department Staff will be respect, self‐discipline, and perseverance. working to ensure that your participation in athletics is safe, well organized, has educational and social value, as well as

CONGRATULATIONS ON MAKING THE UBC OKANAGAN being competitive and fun. To do this we will be encouraging HEAT TEAM! each of you to set and strive to achieve realistic academic, I am pleased to welcome you to the UBC Okanagan Athletics’ athletic and personal growth goals. We hope that your Program. This is another exciting year for the Heat, for the involvement will help you to increase your appreciation of first time the men’s and women’s soccer teams will join the yourself, your opponents, men’s and women’s basketball and volleyball and will the officials, and the fans. compete in the Canada West conference of the CIS. Golf I am excited about the continues to compete in the PACWEST Conference of the upcoming year and look CCAA, and our defending national champion women’s cross forward to assisting the country running team and their male counterparts will staff and coaches in compete at a variety of meets leading up to the CCAA Open creating a positive and Nationals. Men’s and women’s rugby will once again be rewarding athletics competing locally in full 15’s and at the CIS‐sanctioned experience for all of our National University 7s. Athletics Representatives.

As members of our Athletics Program, you, more than most This booklet has been students, will benefit from our wonderful facilities. As a prepared in the hope that result, I expect each of you to treat with respect, all of our it will provide you with the Rob Johnson staff and facilities and all the staff and facilities you visit information and direction around the province and the country. you require to have a successful year as an Athletics Representative for UBC Okanagan. Each of you has demonstrated that you possess athletic skills that have enabled you to be singled out from the crowd. In If you have any questions or need assistance at any time, do order to gain these skills you have no doubt spent many not hesitate to contact me at 250 807‐9700 (office), 250 470‐ hours in practice; this was your choice. It is important to 3960 (cell) or 250 763‐9054 (home), or [email protected]. remember that while many people value this athletic prowess, there are also, unfortunately, some who do not. At All the best for the upcoming season. UBC Okanagan, every student, whether the individual values Rob Johnson, athletics or not, is required to pay an Athletics & Recreation Director, Athletics & Recreation Fee, (a portion of which is used to fund the Varsity Athletics Program); they have no choice. These fees help pay for the

“From Those To Whom Much is Given, Much is Also Expected” ~ Anonymous

INSTITUTIONAL INFORMATION The definition of Athletics Representative includes student‐athletes, student assistants, team managers and any other authorized person associated with the athletic program.

DIRECTORY (CURRENT INFO: GOHEAT.CA/CONTACTUS) Position Name Office # Cell # E‐mail Director of Athletics & Recreation Rob Johnson 250.807.9700 250.470.3960 [email protected] Assistant to the Director Lucia Boersma 250.807.9707 250.317.8215 [email protected] Recreation Facility Coordinator Carol Boyd 250.807.9702 250.878.0189 [email protected] Customer Service Coordinator Crystal Westgate 250.807.9322 250.212‐6474 [email protected] Reception & Travel / Finance Antonella Lee 250.807.8258 250.212.1489 [email protected] Events, Sports Marketing & Promo Andrew Meadwell 250.807‐8862 250.575.8150 [email protected] Sports Information and Media Cary Mellon 250.807.9709 250.317.9684 [email protected] Fitness Coordinator / Hanger Ops Heather Corliss 250.807.8237 778.215.2808 [email protected] Head Athletic Therapist Jeff Thorburn 250.807.8534 250.317.4639 [email protected] Campus Rec Manager Layne McDougall 250.807.9714 250.826.0086 [email protected] Basketball (M) Head Coach Pete Guarasci 250.807.9842 250.575.2760 [email protected] Basketball (M) Asst. Coach Matt Heyworth 250.801.6576 [email protected] Basketball (M) Asst. Coach Dino Gini 250.861.5122 250.212.4291 dgini@realtyexec‐.com Basketball (W) Head Coach Heather Semeniuk 250.807.8600 250.575.2259 [email protected] Basketball (W) Asst. Coach Bobby Mitchell 250.212.7513 [email protected] Cross Country Coach Nikki Reiter 250.807.9602 778.821.1001 [email protected] Cross Country Coach Nate Reiter 250.317.4695 [email protected] Golf Coach Cass Hritzuk 250.300.4653 [email protected] Rugby (M) Coach Chris Haynes 250.826.1709 [email protected] Rugby (W) Coach Dr. Rob O’Brien 250.878.4711 [email protected] Soccer (M) Head Coach Dante Zanatta 250.801.8031 [email protected] Soccer (M) Asst. Coach Tom Flanagan 250.215.4608 [email protected] Soccer (W) Head Coach Claire Paterson 250.801.1437 [email protected] Soccer (W) Asst. Coach Ashlee Davison 250.469.1805 [email protected] Soccer (W) Asst. Coach Kai Tolpinrud 250.307.4568 [email protected] Soccer (W) Asst. Coach Jessica Briker Volleyball (M) Head Coach Greg Poitras 250.807.9829 250.317.3958 [email protected] Volleyball (M) Asst. Coach Kyle Joslin 250.864.7877 [email protected] Volleyball (M) Asst. Coach Steve Budd Volleyball (W) Head Coach Steve Manuel 250.807.9828 250.317.2639 [email protected] Volleyball (W) Asst. Coach Becki Kosinski 250.864.7545 [email protected] Volleyball (W) Asst. Coach Karl Enns 250.769.7687 [email protected] Volleyball (W) Asst. Coach Jackie Wong 250.863.0198 [email protected]

OTHER IMPORTANT NUMBERS: Gym Equipment Desk: 250.807.9200 UBC Emergency: 250.807.8111 The Hanger 250.807.8659 UBC Switchboard: 250.807.8000 UBC Security: 250.807.8111 Hospital Emergency: 250.862.4485 UBC First Aid: 250.807.9236 Dr. Willie Cheyne: 250.860.4844

5 2014‐15 Student Athlete Handbook | UBC Okanagan Heat

ATHLETICS PHILOSOPHY Students come to UBC's Okanagan campus expecting to get a high‐quality education. Student‐athletes come to UBC's Okanagan campus expecting to get a high‐quality athletics experience. UBC's Okanagan campus expects the best out of its coaches and student athletes. We expect their best efforts:

in terms of academic performance – attendance, class participation, studying/writing, and exam taking; in terms of athletic performance – training, practicing, and competing; and, in terms of their behaviour – on and off the court and on and off the campus ‐ they are representing UBC Okanagan.

We believe that values and life skills such as team work, self‐discipline, respect for self and others, fairplay, time‐management, hard work, etc. are not automatically infused in all who participate in, or follow, varsity sport. These things must be taught, modeled, reinforced, expected.

Our philosophy is built on the premise that UBC Okanagan, as an institution, believes that varsity athletics can be a valuable component of one’s post‐secondary education if, and only if, appropriate values and life skills are gained.

UBC O’s athletic philosophy is based on the belief that varsity sport is a privilege not a right. It is built on the realization that every UBC Okanagan student pays an Athletics & Recreation Fee, a portion of which is used to support the varsity athletics program, and that the beneficiaries of that fee, the student athletes selected to represent UBC O, need to live up to the expectations of those who provide them this opportunity.

Our philosophy, of expecting the best, starts with the administration of the university and of the athletics department. It is the job of the Director of Athletics to ensure that the coaches we hire understand and share this philosophy, and have the temperament to model it consistently and in the most trying of emotional times.

It is the job of our coaching staff and the AD to communicate these expectations to recruits and their parents before they commit to join our program and to continually reinforce these expectations to coaches and student athletes. Our recruitment process and recognition system reflects support for this philosophy as do our disciplinary actions.

We believe that if our student athletes learn to expect the best from us, and know that we expect the best from them, that they will come to expect the best of themselves, in all things and at all times.

We are what we repeatedly do. Excellence then, is not an act but a habit.” ~ Aristotle

6 2014‐15 Student Athlete Handbook | UBC Okanagan Heat

ELIGIBILITY

Failure to comply with all eligibility requirements may result in student athletes, and/or the teams on which they compete, being declared ineligible for competition and facing the related consequences.

In many cases a team with an ineligible player on their roster will be forced to forfeit any points gained when that player was active; this can result in a loss of wins that has costs programs, in the past, trips to playoffs, and even conference titles.

If you have ANY doubt as to your eligibility, see your Head Coach or the Director of Athletics for more details immediately.

ACADEMICS AND ELIGIBILITY Student athletes are required to maintain academic eligibility in terms of minimum GPA and number of credit hours per semester/year to maintain their ability to compete as varsity athletes for the University as stated in the governing bodies’ rules in which they are competing. In some situations the departmental academic requirements of UBC Okanagan varsity athletes can supersede the eligibility requirements of the league.

Athletic representatives must maintain good academic standing while participating in varsity athletics (as defined in the UBC academic calendar). Link to UBC Okanagan Calendar: (www.calendar.ubc.ca/okanagan)

ADD OR DROP CLASSES Before adding, transferring or dropping any class on your course schedule, student athletes are required to notify the athletic department.

ATHLETIC ELIGIBILITY If you have any questions regarding your eligibility or the eligibility of another‐student‐athlete, you must speak with the Athletic Director immediately.

Student‐athletes have a total of five (5) years of post‐secondary athletics eligibility in the CWUAA, CIS, PACWEST, and CCAA.

The rules of each governing body are here:

ATHLETIC ELIGIBILITY IN THE CIS (CANADA WEST CONFERENCE) Canadian Interuniversity Sport (CIS) eligibility rules are summarized on their website: ( http://english.cis‐ sic.ca/information/student‐athlete_info/athletes_guide#eligibility).

ATHLETIC ELIGIBILITY IN THE CCAA (PACWEST CONFERENCE) Canadian Collegiate Athletic Association (CCAA) eligibility rules are outlined in their Operating Code found on their website: (http://www.ccaa.ca/files/ARTICLE_5___Eligibility.pdf).

TRANSFERS There are rules and potential consequences related to transferring either into or out of Canada West institutions. Any student athlete considering transferring is urged to contact the Director of Athletics prior to committing to a transfer.

7 2014‐15 Student Athlete Handbook | UBC Okanagan Heat

RESPONSIBILITY AND CONDUCT

As a member of the UBC Okanagan Heat Athletics Department, Athletics Representatives are required to conduct themselves in a responsible manner at all times. Your position as a role‐model will create interest from peers, students, the campus community, the external community and the media. Therefore, each Athletics Representative agrees to comply with the UBC Okanagan Heat Athletics Policies and Regulations listed in this handbook and in the UBC Code of conduct. (http://www.calendar.ubc.ca/okanagan/index.cfm?tree=3,54,1030,0).

REQUIREMENTS OF STUDENT ATHLETES AT UBC OKANAGAN As a member of the UBC Okanagan Heat Athletics Program, Athletics Representatives have a responsibility to themselves, their coaches and teammates, and to UBC Okanagan Heat. Any UBC Okanagan Heat Athletics Representative whose conduct puts the reputation of UBC Okanagan Heat teammates, coaches or themselves in a compromising position may be subject to disciplinary action.

The time is always right to do what is right.

~ Martin Luther King, Jr.

COMMITMENT You are at UBC Okanagan for your academic studies first and foremost.

When making a commitment to a Varsity Athletics program it is important to remember that your commitment is made to fellow Athletics Representatives, Coaches, the program and UBC Okanagan, for the entire duration of the UBC Okanagan Heat athletic season. Commitments to the UBC Okanagan Heat athletic teams must take precedence over commitments to non‐ UBC Okanagan teams/activities.

Be punctual. Athletic Representatives are expected to be on time for every commitment especially classes. Practices will always start and end on time; this means changing, taping etc. are completed prior to start time.

PERSONAL RESPONSIBILITY AND CONDUCT You are solely responsible for your actions and behaviour. We expect you to strive for maturity as an athletic representative and as an adult.

Your behaviour is a reflection of yourself, your team, UBC Okanagan, players who have gone before you and players who will follow you. Be a good ambassador.

Accept responsibility for errors, loss of concentration or poise without making excuses and then resolve to focus on improvement.

Swearing or disrespect towards others (coaches, players, officials, fans, etc.) is considered unacceptable conduct and will result in disciplinary consequences.

POSITIVE ATTITUDE Expect a lot from yourself, but always accept the best you can do today. Learn from errors but do not dwell on your errors or those of your teammates.

8 2014‐15 Student Athlete Handbook | UBC Okanagan Heat

UNSELFISHNESS Unselfishness is the key to success. No one person wins or loses a team competition; we win together and lose together ‐ everyone shares in the credit for victories and in the responsibility for losses.

RESPECT Treat yourself, officials, coaches, team‐mates, department staff, facilities, the fans and the opposition with RESPECT. Set conduct high expectations for yourself and strive to achieve those goals no matter what the opposition may do. Play at your level; do not let "dirty" or "cheap" play by the opposition bring your behaviour down to that level.

Always show respect for the officials: they have a much tougher job than any of the players or the coaches and without them we would not have the opportunity to compete.

MATURITY Accept coaching and other directions including roster assignments and playing minutes in a positive, co‐operative manner. If you want to question coaching decisions, arrange to see the coach at the earliest mutually convenient time and place where rational discussion can take place (not during practise or competition). If you feel you have been unjustly treated refer to the Athletics Representative Grievance Procedure (see elsewhere in document). Be co‐operative and helpful. Be willing to do your part to share in all the duties of the team.

GOAL SETTING Set goals of quality play, self‐discipline and self‐improvement; victories will take care of themselves. Our goal is to perform consistently at the best of our current ability. Be ready to play to your potential every time

CONDUCT In accordance with the mission, goals, policies and objectives of our institutions, UBC Okanagan Heat Athletics is committed to providing a pleasant, safe, civil and positive environment for everyone. UBC Okanagan Heat Athletics expects that all individuals are treated with dignity, understanding, care and respect.

Any violation of any law or ordinance or any misconduct by athletic representatives whether during UBC Okanagan Heat sponsored activities or while on your own time, may result in automatic suspension from the Athletic Program until the situation can be reviewed.

ALCOHOL No alcohol is to be consumed in the twenty‐four (24) hours prior to any scheduled competition, home or away, exhibition, league or play off. No alcohol is to be transported while on UBC Okanagan business, this includes baggage compartment in chartered transportation.

While the head coach MAY, at his/her discretion, authorize Athletics Representatives of legal age to consume alcohol at certain times on road trips, the following rules have been set down by UBC OKANAGAN and cannot be overridden by the Coaching Staff:

Unauthorized or illegal use of alcoholic beverages (including wine and beer) is prohibited by UBC Okanagan for all Athletics Representatives while on UBC Okanagan Heat sponsored activities. More specifically:

The consumption or possession of alcoholic beverages on any mode of transportation, public or private is strictly forbidden;

9 2014‐15 Student Athlete Handbook | UBC Okanagan Heat

The consumption or possession of alcoholic beverages anywhere in the accommodations provided by UBC Okanagan is strictly prohibited;

Athletics Representatives are not permitted to enter public lounges, bars, pubs, licensed clubs etc. in hotels/motels at which they are staying.

No alcohol is to be consumed in the 24 hours prior to any scheduled competition, home or away.

ILLEGAL DRUGS Violation of any law or ordinance concerning possession, furnishing, use or sale of illegal drugs will automatically result in the suspension from UBC Okanagan Heat Varsity Athletics of the individuals involved. Any Athletics Representative(s) involved with illegal drugs will be automatically suspended from the Athletics Program and may face further action being taken by UBC Okanagan.

TOBACCO Smoking or chewing tobacco is not permitted at or near practice, at the competitive facilities at home or during travel or at any time when representing the University.

HAZING AND ROOKIE INITIATIONS UBC Okanagan Heat Athletics, therefore, does not condone and will not tolerate acts and/or activities, on or off campus, which create a situation whereby student‐athletes cause or are subjected to mental or physical discomfort, embarrassment, harassment or ridicule by/to other UBC Okanagan Heat student‐athletes.

Hazing activities tend to cause or to inflict harm, embarrassment, ridicule anxiety, apprehension and discomfort and do not contribute to the positive development of a person. In the interest of everyone's well‐being, UBC Okanagan will investigate and will take corrective and disciplinary action (including RCMP involvement in situations involving criminal allegations) in response to situations where hazing, harassment, discrimination, bullying and/or other types of unsafe and endangering acts are said to have occurred. Depending on the situation, "hazing" examples include:

 shaving head, facial or body hair, “unique” hair cuts  applying a substance to someone’s body  paddling or striking  forcing someone to eat or drink  causing indecent exposure  requiring personal servitude  treating a person in a degrading manner  branding or marking  restricting or preventing normal personal hygiene  requiring embarrassing, uncomfortable and/or ridiculous dress  restricting or preventing sleep or class attendance  requiring someone to remain silent for periods of time

“Treat others as you want to be treated”

~Anonymous

10 2014‐15 Student Athlete Handbook | UBC Okanagan Heat

GAMBLING Gambling on the outcome of any game is prohibited at UBC Okanagan; it is the coach’s responsibility to ensure this does not occur. A student athlete or UBC Okanagan athletics representative found to have wagered on an event may face a penalty up to and including removal of person form team.

MEDICAL / HEALTH

INSURANCE (MEDICAL & OTHER) The limited accident insurance coverage provided (purchased through Sport BC) to participants does not cover those items covered by the Provincial Medical Services Plan. For full plan details, contact the Athletic Department.

MEDICAL EXAMINATIONS Student athletes who are entering UBC Okanagan for the first time or returning to competition after a one or more year(s) absence, are required to undergo a medical examination (Professional Practice Exam (PPE)) or evaluation administered or supervised by a physician.

Student athletes MUST have these forms completed by a physician prior to reporting to training camp and the athlete needs to be deemed medically fit to play prior to competing.

These forms can be obtained from the Athletic Department, your coach, or downloaded from here: www.goheat.ca/forms (goheat.ca/form.medicalhistory | goheat.ca/form.fittoplay) .

MEDICAL HISTORY Along with the medical exam all Athletics Representatives are asked to annually complete and submit their personal Medical History Form prior to participation.

This is done online through the athlete registration database. Go to: www.athlete‐registration.ok.ubc.ca

Use your UBC Novell credentials to login, which by default are:

Username: Student #

Password: Birthdate in the MMDDYY format.

It is recommended that the updated history should be completed just prior to the student athlete's participation for the applicable academic year.

INJURIES It is the responsibility of the student athlete to report any and all injuries and concerns in writing to the department medical and / or coaching staff as soon as possible following an accident / injury.

Injuries that may require an insurance claim will require a completed Accident/Injury (www.goheat.ca/form.injury.accident) form. Ask your coach or the Head Therapist for assistance.

Injured athletes are to seek medical attention as soon as possible and to follow completely the prescribed medical rehabilitation.

11 2014‐15 Student Athlete Handbook | UBC Okanagan Heat

WAIVER AND FORMS Participation in athletic and recreation activities involves the risk of personal injury.

The use of equipment, facilities and premises of UBC Okanagan by persons participating in athletics and recreation activities shall constitute acceptance of that risk regardless of the nature of the injury. UBC Okanagan, its officers, employees and agents shall not be liable for any injury, loss or damage sustained or suffered by persons participating in athletics or recreation activities at UBC Okanagan, whether caused directly or indirectly by the negligence or fault of UBC Okanagan, its officers, employees, other agents or otherwise, and the athletic representative hereby waives any such claim.

Where the parent or guardian of the Athletics Representative has consented to the participation of the Athletics Representative by signing this registration form, the parent or guardian hereby agrees to waive any claim against UBC Okanagan which the parent or guardian may have for any injury, loss or damage sustained by the Athletics Representative and agrees to indemnify and save harmless UBC Okanagan from any claim made by the Athletics Representative.

Student athletes are required to sign a waiver releasing UBC Okanagan, its officers, employees and agents shall not be liable for any injury, loss or damage sustained or suffered by persons participating in athletics or recreation activities at UBC Okanagan

This waiver is downloadable at the time of registration and needs to be completed prior to every year competing for UBC Okanagan.

These forms are online through the athlete registration database. Go to: www.athlete‐registration.ok.ubc.ca (Login information stated above).

RECOMMENDATIONS It is recommended by the Athletic department that Athletics Representatives are encouraged to avoid the use of tobacco, alcohol and other drugs.

As stated in the Anti‐Doping Policy: Student athletes are discouraged from taking any dietary supplements. For more information, please check with the Head Therapist or Team Physician.

12 2014‐15 Student Athlete Handbook | UBC Okanagan Heat

FACILITY INFO

CARE OF FACILITY It is the responsibility of each and every Athletics Representative to ensure that the all areas of Gymnasium, HPL, The Hangar, Team Rooms, and any area at home or on the road in use by UBC Okanagan athletics representatives be left as they were found, and in some cases in a better condition than when they found.

Some specific examples:

 Team rooms MUST be kept tidy at all times. They are inspected regularly and a team’s access privilege will be revoked if this rule is not respected. See the Director of Athletics for more details.  The gym & bench area and the change rooms are left in a neat and undamaged condition after every practice and game at home and on the road.  All tape and garbage is to be placed in garbage containers, showers and sinks are to be shut off before leaving. Any liquid spills near the bench area are to be wiped up.

GYMNASIUM The UBC Okanagan Gymnasium is the home of Heat Varsity Athletics, as well as multiple intramural leagues throughout the academic year. This facility is one of the finest competitive venues in the province, hosting many provincial, national and international events.

The gymnasium meets the international requirements for volleyball, badminton and basketball. Above the gymnasium is an indoor walking/running track and is open year‐round.

NONIS SPORTS FIELD The UBC Okanagan artificial field also meets international requirements for soccer. The field is lit and lined for soccer, football, field hockey, lacrosse. This artificial turf field is home to Heat Athletics’ soccer teams and UBC’s outdoor intramural leagues, and hosts many regional and provincial sport practices and tournaments.

THE HANGAR Made possible by a $3.5 million gift from the Lapointe family of Kelowna Flightcraft on behalf of their employees, The Hangar – the first and only built‐to‐purpose fitness centre on campus – was opened in the summer of 2013.

The upper‐level main fitness center houses innovative cardio equipment, an array of weight machines, open space, and plenty of free weight options

The lower level of the Hangar houses two fitness studios. Studio One, with sprung hardwood floor, is home to most group fitness classes but is also rented by student dance and combative clubs. Studio Two has 20 Kaiser spin bikes and features multiple spin classes each week. The Hangar’s lower lobby space is also an open activity space where anyone is welcome to stretch or do personal exercises.

HIGH PERFORMANCE LAB (HPL) The High Performance Lab (HPL) is UBC Okanagan’s dry‐land training hub for Heat Athletics. This elite training centre contains everything from Olympic lifting platforms, cable machines, and free weights to heavy ropes, mini bands and sleds. It has restricted access. See Jeff Thorburn or Heather Corliss for access information.

13 2014‐15 Student Athlete Handbook | UBC Okanagan Heat

TEAM ROOMS The four team rooms are used by home and visiting teams alike. A pass key is needed to enter / exit a team room. These will be provided by your coach.

LOCKER / CHANGE ROOMS One male and one female locker room with showers and multiple seating/changing areas resides on the main floor of the gymnasium.

TREATMENT ROOM The Athletic Therapist, student trainers, and support staff work out of a dedicated space located on the main floor of the gymnasium building. Pre‐ and Post‐practice/game preparations and Injury assessment and Rehabilitation occur in the treatment room, as well as student learning, volunteering, and practicum work. Equipment includes; Cold bath, various rehabilitation modalities and exercise rehab equipment.

As the prime beneficiaries of these facilities you are each asked to help ensure that all users treat them with respect. This can be done by setting an example and by reporting any abuse to Facility Staff or the Athletic Director.

ATHLETE SERVICES

FACILITY MEMBERSHIP All student athletes are provided a membership to the Athletics & Rec. facilities at UBC Okanagan. This includes the Hangar, Gymnasium and HPL.

ATHLETIC THERAPY Athletic Therapy is available to student athletes at UBC’s Okanagan campus. The clinic is open from Mid‐August to the end of the academic year. Contact the Head Therapist Jeff Thorburn (250 807‐8534 o 250 317‐4639 c) for more information.

SPORTS MEDICINE CLINIC An MD, generally Dr. Willie Cheyne, is usually on‐site at the UBC Okanagan Gym (Room 028) Monday and Thursday afternoons. Injured players should sign up by noon Monday at the Gym Equipment Desk or contact Jeff Thorburn (250 317‐ 4639) to set up an appointment.

MASSAGE Weekly massage therapy may also be offered on‐site, usually twice a week. Check at the Gym Equipment Desk for times and sign up for free therapy.

LAUNDRY Student athletes may be provided access to practice gear / uniform laundry service, and towel service. Contact your coach for more details.

“By failing to prepare You are preparing to fail”

~Unknown.

14 2014‐15 Student Athlete Handbook | UBC Okanagan Heat

GAME DAY TICKETS FOR COMPETING ATHLETES Upon request, each student athlete will be provided up to four complimentary tickets for games in which their respective team is participating. To access these tickets, the student athlete must submit the names of the attending individuals in advance to their coach, team designate or the Events Coordinator (Andrew Meadwell) no later than 24 hours in advance of the game.

Tickets will be available for pickup on the day of the game at the front gate.

FINANCIAL ASSISTANCE

UBC’s Okanagan campus is committed to facilitating access to a university education for Canadian students. As a student athlete there are many ways to help fund your education at UBC.

FINANCIAL AID A comprehensive view of many of the scholarships available to all UBC students can be found at the you.ubc.ca website. http://you.ubc.ca/tuition‐scholarships/ok/

Other sources of financial aid information can be found in the appropriate sections of the UBC Okanagan Calendar, or by contacting student financial aid offices.

 Link to Calendar  Link to Financial Aid Website

ATHLETIC FINANCIAL AWARDS Incoming and returning athletes who meet the prerequisite criteria may qualify for athletic financial awards. These awards are distributed at the consideration of the Head Coach and are applied to the current year only.

A signed contract between the athletic director, head coach, and student athlete will outline the terms of the award.

The athlete receiving the award must continue to the meet the eligibility criteria throughout the academic year in order to receive the entire awarded amount.

The award will be paid out according to a timeline set by the department

The department reserves the right to withhold the payment if an athlete is in violation of departmental policies outlined within this handbook or in the UBC Code of conduct. (http://www.calendar.ubc.ca/okanagan/index.cfm?tree=3,54,1030,0).

For more information on the detail regarding allowable financial awards to student athletes competing in the CIS go to their website: (http://english.cis‐sic.ca/information/student‐athlete_info/athletes_guide#scholarships).

FUNDRAISING & ADOPT AN ATHLETE The simplest way for a student athlete to raise money for the athletics department is through the University’s Adopt an Athlete program. Adopt an Athlete provides an opportunity for alumni, friends, family, and the community to be part of our UBC Heat teams. Your coach will give you details about the program and any team expectations related to it.

More information can be found here: goheat.ca/adoptanathlete

15 2014‐15 Student Athlete Handbook | UBC Okanagan Heat

SCHOLARSHIP BREAKFAST This annual event that takes place generally in early April and is the biggest community event hosted by the University. As a student athlete your involvement is expected. Your coach will have more details as the event approaches.

More information can be found here: goheat.ca/breakfast

EMPLOYMENT OPPORTUNITIES Student athletes, like all students on campus, have the opportunity to earn money with on‐campus employment to help support their education. Jobs are available in the athletic department as well as other areas on‐campus. All jobs are posted on the CareerConnect website.

More info here: http://www.ubc.ca/okanagan/students/careers/services/jobs.html.

ACADEMICS

The academic expectation for those in the UBC Okanagan Heat Varsity Athletics Program is high at UBC.

This university has a respected reputation as an academic institution and student athletes will be required to be in good academic standing while they are a representative of UBC Okanagan athletics. See the appropriate sections of the UBC Okanagan Calendar regarding Academic Standing. Link to UBC Okanagan Calendar: (http://www.calendar.ubc.ca/okanagan).

ACADEMIC ASSISTANCE There are many resources on campus for student athletes to assist in all aspects of the student athlete experience with services ranging from course selection to ESL support.

For your Academic specific questions contact your coach or Dereck Como, Associate Academic Advisor, at the Advising Centre.

Link to the Academic Advising Website: (http://students.ok.ubc.ca/advising/welcome.html).

Please note there are strict academic rules regarding a student athlete and their academic choices, always consult the athletic department prior to making any changes to your academic program or course load.

STUDY HALL In conjunction with Academic Advising, the Athletics Department offers Study Hall times specifically for student athletes and their unique needs and schedules. These sessions are open to all student athletes regardless of year of study.

Attendance at a minimum of one Study Hall session per week is mandatory for all first year student athletes. In addition, team specific attendance requirements are at the discretion of your Head Coach.

ACADEMICS AND COMPETITION To compete in Varsity Sport you must be deemed academically eligible as stated in the eligibility portion of this document (Link).

16 2014‐15 Student Athlete Handbook | UBC Okanagan Heat

TRAVEL

Travel is a large part of the varsity athlete experience at the University level. Most of the competition as a member of a Heat varsity team will require some form of travel to and from the competition venue, the travel can range from another venue in the Okanagan to anywhere across the globe. Normally, the athletics department will make the travel arrangements for the team and/or competitor(s).

All athletics related travel is governed by the policies within this document and those outlined in the UBC Code of conduct. (http://www.calendar.ubc.ca/okanagan/index.cfm?tree=3,54,1030,0). See also, the Responsibilities and Conduct section of this handbook.

RESPONSIBILITIES, PROPERTY AND DAMAGES Athletics Representatives are responsible for insuring that both the transportation and their hotel room is left in a neat and undamaged state. No items are to be removed from the transportation or your hotel room other than those which you brought with you. Any damage or loss (to vehicles, accommodations or property ‐ including uniforms and equipment) caused by UBC Okanagan Heat Athletics Representatives or their guests, will require full repayment by the individuals responsible and may result in suspension or expulsion from Intercollegiate Athletics and UBC Okanagan.

MISSING CLASS TIME At the beginning of each semester you are to inform instructors when classes will be missed due to approved athletics travel. At the start of each semester the Athletics Office will provide you with written information to take to your instructors.

DEPARTURE For road trips, all members of the travelling group are expected to be at the place of departure at the designated time. The transport vehicle will leave at that time. Those who arrive late will find themselves left behind.

CURFEW All Athletics Representatives are required to be in their assigned rooms between the hours of midnight and 6:00 am of each day they, or the team they are travelling with, is representing the UBC Okanagan Heat in competition. No persons other than those registered to that room, are allowed in the rooms during those hours. Note: The Head Coach has the authority to alter this curfew to a time earlier than midnight. The Head Coach will establish curfews for those evenings when there is no competition the next day for any of the teams which may be travelling together.

PERSONAL TIME Any Athletics Representative participating in any activity or event not related to the Athletic Event for which the Out of Town Travel was arranged, and doing so on their personal time as approved by the Head Coach (e.g., prior to or following the competitive event, etc.), do so at their own risk. UBC Okanagan, its officers, employees and agents shall not be liable for any injury, loss or damage sustained or suffered by persons participating in such activities and the Athletics Representative hereby waives any such claim.

Where the parent or guardian of the athletic representative has consented to the participation of the Athletics Representative by signing this registration form, the parent or guardian hereby agrees to waive any claim against UBC Okanagan which the parent or guardian may have for any injury, loss or damage sustained by the Athletics Representative LINK: (www.goheat.ca/form.travelwaiver)

17 2014‐15 Student Athlete Handbook | UBC Okanagan Heat

ALTERNATE TRAVEL ARRANGEMENTS If requested by the Athletics Representative and approved by the coach, the Athletics Representative must complete an Athlete Waiver Form (www.goheat.ca/form.travelwaiver) obtained from Coach or Athletics Office prior to travel. Whenever possible, make these arrangements at least one week prior to departure.

NON-COMPETING PLAYERS’ TRAVEL Injured or academically ineligible players may not be allowed to travel with the team. The final decision rests with the Athletic Director. Only persons who have received travel authorization from the Athletic Director prior to departure may travel on the transportation provided by UBC Okanagan.

BRANDING GUIDE

(UBC AND UBC OKANAGAN HEAT) The UBC Okanagan Heat logos belong to the Department of Athletic and Recreation and to UBC. They are trademarked material. You may not use them under any circumstances without written permission. This includes online, in print or on clothing.

The UBC Brand including its world famous shield also has strict branding guidelines and are not to be used without written consent of the Office of University Counsel. [Link to Brand site]

UNIFORMS AND EQUIPMENT Uniforms, warm‐ups and equipment are the property of the UBC Okanagan Heat Athletic Department. Uniforms and/or equipment are to be returned within two weeks of the conclusion of their representative season.

Uniforms / or team kits with the Heat logo attached issued by the athletic department must be treated with respect and proper care, specifically to washing of hi‐tech fibre apparel, please seek assistance if unsure.

Heat logoed gear must not be defamed or altered in any way by members of the UBC Okanagan Heat; doing so could result in some form of penalty by the athletic department.

Damaged or lost uniforms or equipment may result in the student athlete replacing, or reimbursing the department for the item, in some situations failure to do so could result in his/her course marks (transcripts) being withheld.

STUDENT ATHLETE CLOTHING KITS Student athletes will receive a clothing kit based on their respective teams. It is expected that student athletes will wear these items while participating in team activities both on campus and while travelling off campus representing the department and University.

18 2014‐15 Student Athlete Handbook | UBC Okanagan Heat

SPONSORSHIP UBC Okanagan Heat athletics is currently sponsored by Adidas Canada.

It’s important to respect any sponsor contracts or commitments. For example, UBC Heat student athletes must always be in Adidas clothing. There could be serious repercussions if a member of the HEAT appeared in a newspaper or on television in another company’s clothes or equipment.

Even if a student athlete is not the focus of the media’s attention s/he must respect sponsor agreements. For example, non‐ dressing players on the bench/sideline at games must in Adidas or neutral clothing and shoes.

WHAT TO WEAR Brand. Brand. Brand. Take advantage of every opportunity to have your colours and logo in the media. Student athletes (and coaches) should always be in team gear for an interview. Whenever possible wear the school colours and not the white uniform.

Each Head Coach will establish appropriate dress code for travel and/or game day activities.

Representatives are expected be well‐groomed, to dress and to conduct themselves in an appropriate manner at all times. It is expected that coaches, assistant coaches or bench personnel have an appropriate Dress Code during competition.

At UBC, student athletes and coaches are expected to wear business casual attire for press conferences, banquets, interviews, etc. We recommend dark suits and conservative ties/tops. School lapel pins are good too.

WHAT NOT TO WEAR The following items will not be allowed; apparel crested with another post‐secondary institution’s name/logo, clothing with derogatory wording/messages, apparel bearing the logo of a competitor of the UBC Okanagan apparel sponsor (currently Adidas), and torn jeans/clothing.

Student athletes choosing to wear apparel crested with another post‐secondary institution’s name/logo at any time may be asked to explain that choice. Violators will be reported to the institution's Athletics Director.

MEDIA RELATIONS

A Little Perspective

“As student‐athletes, every time you open your mouth, what you say or don’t say represents the school.”

~ Kathleen Hessert, president of Sports Media Challenge on ESPN.com

As student athletes at UBC Okanagan, you represent yourself, your school, your family, your team the athletic departments, the university, and even the city of Kelowna. As a member of a UBC Okanagan Heat team you will be covered in various forms of media from local to national and even possibly the international media. Student athletes should be polite, courteous and confident; follow these tips when in an interview:

19 2014‐15 Student Athlete Handbook | UBC Okanagan Heat

A Little Advice

 Always take the high road  Always be respectful  Don’t say anything that will be posted in your opponent’s locker room  Be humble in victory  Never talk about officials  Be gracious in defeat  Always hold your head up , don’t look down when being interviewed  Use the spotlight to talk about positive aspects of the game, the team, the university  Never say “no comment.” It always makes you look sneaky, like you’re hiding something or just plain guilty  A great way to get out of a sticky or uncomfortable situation: “I’m not the best person to answer that question. Please ask coach XXXXX.”

Interviews and dealing with the media are valuable skills that you have the opportunity to develop as a student athlete, use the chances afforded you to build this key lifetime skill. Planned interviews will generally be scheduled by the Sports Information Director and will be setup using the contact info provided during registration or through your coach. Following the conclusion of games coaches and athletes are expected to make themselves available for interviews within a reasonable period of time. Because interviews may be a new responsibility for a student athlete take the time to prepare before the interview, if you have any questions or would like assistance prior to an interview contact the Sports Information Director (Cary Mellon ‐ [email protected] ‐ cell 250.317.9684) for tips and guidance. This website has excellent tips: http://athleteexposure.com/recruiting‐tips/interview‐tips‐for‐student‐athletes.html

SOCIAL MEDIA Social Media sites such as Facebook, Twitter, Instagram, YouTube, VINE, Pinterest, and other digital platforms are an integral part of the life of a If your mother wouldn’t student and can be even more integral to the life of a student athlete. At all approve, don’t do it. times remember that you represent the University of and ~ From Kevin Long, president of Sports UBC Okanagan Heat Athletics as well as yourself and your family. Media Training The UBC Okanagan athletic department ask that you use your presence online is reflected as appropriate as it is imperative that student athletes represent their teams and University in a positive manner at all times.

RECOMMENDATIONS Participation on these Social sites can have both positive appeal and potentially negative consequences. Remember that many third parties including the general public, alumni, friends of the program, classmates, opponents, family members, professors, future and current employers as well as people form the media will attempt to learn more about you through these social channels and will look for both good and bad behaviour in your online persona.

Use your online presence in a positive way and remember that everything posted on line can stay there forever.

Nothing is permanently deleted from the internet; once it has been put out there it is out there forever.

20 2014‐15 Student Athlete Handbook | UBC Okanagan Heat

If you post something that you think may affect in a negative way yourself, your team, the athletic department or the University please notify your coach or a member of the athletic department immediately.

For your own safety, please keep the following recommendations in mind as you participate in social media websites: Set your security settings so that only your friends can view your profile. Be aware of who you add as a friend to your site and consider how the above behaviors can be reflected in all Facebook applications.

Furthermore, it is highly recommended that you not post any personal information including your address or phone number to any on‐line site. Use discretion when posting pictures of yourself, your teammates and friends to your website. Try hard not to allow yourself to be photographed in compromising situations.

Please use your privacy settings on Facebook to restrict access to your account. HEAT fans, including many teens and young children, should not have access to your private life. Stay up to date here: http://lifehacker.com/5813990/the‐always‐up‐to‐ date‐guide‐to‐managing‐your‐facebook‐privacy

SOCIAL MEDIA POLICY Social Media and online networking are an important part of life of today’s student athletes, as such the UBC Okanagan Athletics & Recreation Department has a Social Media Policy and several guidelines to insure that students are representing themselves and their association with the University in only a positive manner.

All UBC Okanagan student athletes are required to abide by the athletic department’s Social Media Policy.

If a student‐athlete’s profile and its contents are found to be inappropriate in accordance with the behaviors described in this document, he/she may be subject to the following penalties:

1. Written warning 2. A meeting with Director of Athletics and Head Coach 3. Penalties as determined by the athletic department, including but not limited to possible suspension from his/her athletic team, and/or loss of scholarship, and/or discipline from UBC.

Examples of inappropriate and offensive behaviors concerning participation in online communities may include depictions or presentations of the following:

1. Photos, videos, comments or posters showing the personal use of alcohol, drugs and tobacco e.g., no holding cups, cans, shot glasses etc. 2. Photos, videos, and comments that are of a sexual nature. This includes links to websites of a pornographic nature and other inappropriate material. 3. Pictures, videos, comments or posters that condone drug‐related activity. This includes but is not limited to images that portray the personal use of marijuana and drug paraphernalia. 4. Content online that is unsportsmanlike, derogatory, demeaning or threatening toward any other individual or entity (examples: derogatory comments regarding another institution; taunting comments aimed at a student‐athlete, coach or team at another institution and derogatory comments against race, sexual preference, ethnicity, religion or gender). No posts should depict or encourage unacceptable, violent or illegal activities (examples: hazing, sexual harassment/assault, gambling, discrimination, fighting, vandalism, academic dishonesty, underage drinking, illegal drug use). 5. Information that is sensitive or personal in nature or is proprietary to the UBC Okanagan Athletic Department or the university, which is not public information (examples: tentative or future team schedules, student athlete injuries and eligibility status, travel plans/itineraries or information).

21 2014‐15 Student Athlete Handbook | UBC Okanagan Heat

6. Misuse of the UBC or UBC Okanagan Heat Branding – The UBC, and UBC Okanagan Heat logos belong to the Department of Athletic and Recreation and to UBC. They are trademarked material. You may not use them under any circumstances without written permission. This includes, but is not restricted to all materials on the UBC Okanagan Heat and athletic department Web sites as they are copyrighted. You may not use them without permission. This includes all photos (even photos of you), written material, video and artwork.

“Treat others as you want to be treated”

~Anonymous

ANTI-DOPING POLICY

UBC Okanagan Heat Athletics is bound by the rules established by and for the members of the governing bodies in which their student athletes compete; as a member of the CIS and CCAA UBC Okanagan Heat Athletics participates in the Anti‐Doping Program mandated by Sport Canada and run by the Canadian Centre for Ethics in Sport (CCES). More Info and helpful hints: (https://news.ok.ubc.ca/athrec/files/2007/07/Anti‐Doping‐Supplement‐Student‐Athlete‐Handbook.pdf).

All student athletes representing the UBC Okanagan Heat must complete the online doping education program and submit a certificate of completion. The athletic department will provide the required website and login for the information when available.

If a student athlete is found to be in violation of either of these policies the athletic department will follow the governing bodies’ penalties as well as possibly enforce further sanction on the student athlete in violation.

ANTI-DOPING IN THE CIS (CANADA WEST CONFERENCE) The CIS, in cooperation with the Canadian Centre for Ethics in Sport (CCES), coordinates a doping control program that incorporates both “in‐season” and “out‐of‐season” testing. Student‐athletes are tested in accordance with the rules of the Canadian Anti‐Doping Program (CADP).

For those competing in the CIS the rules are outlined here: (http://english.cis‐sic.ca/information/student‐ athlete_info/athletes_guide#doping).

ANTI-DOPING IN THE CCAA (PACWEST CONFERENCE) For those competing in the CCAA the rules are outlined here: (http://www.ccaa.ca/policies‐procedures‐p185998 | http://www.ccaa.ca/files/OperatingCode14_15.pdf [Article 6 pgs. 65‐68]).

SUPPLEMENTS Student athletes are discouraged from taking any dietary supplements. For more information, please check with the Head Therapist or Team Physician.

MORE INFORMATION Canadian Centre for Ethics in Sport Athlete Zone / Anti‐Doping info: (http://www.cces.ca/en/athletezone)

More info from CCES contact CCES at 1‐800‐672‐7775 or www.cces.ca or [email protected]

22 2014‐15 Student Athlete Handbook | UBC Okanagan Heat

ANNUAL RECOGNITION AWARDS

YEAR-END BANQUET / AWARDS CEREMONY UBC Okanagan Heat celebrates the achievements of its athletic representatives and coaches at an annual ceremony each year. This year's ceremony will once again be set for mid to late March or early April date. More information is available from your coach or the Athletics’ Office and will also be provided to the teams as the event approaches.

ATHLETICS AWARDS These awards will be presented at the annual year‐end banquet.

The Coaches of each team annually select a variety of awards, which are presented to deserving team members.

The Department also presents awards to student‐athletes who meet certain criteria.

GIVING BACK TO THE COMMUNITY

COMMUNITY ENGAGEMENT AND OUTREACH Following a commitment to better the world in which it operates, Athletics and Recreation at UBC's Okanagan campus hopes to inspire a grassroots movement across the province that encourages others to become proactive members of their communities as they work towards creating change, however possible.

As a result all representatives of the UBC Okanagan Athletic Department are encouraged to participate in the many community events organized by their team and/or the department.

Student athletes are also encouraged to explore opportunities to follow this vision, if you have an idea or passion in this area, or find yourself involved in this kind of activity outside of athletics please let the department know so they can acknowledge or aid in your efforts.

More information here: (goheat.ca/community).

HEAT ATHLETE COUNCIL (HAC) The Heat Athlete Council is comprised of representatives from each team committed to enhancing the student‐athlete experience through leadership, service, event organization and building the student athlete community.

GRIEVANCE PROCEDURE

If an Athletics Representative feels unjustly treated, the following should occur:

 Contact the coach and arrange an opportunity to discuss the matter in private. If not resolved;  Contact the Athletic Director (Rob Johnson) and arrange to discuss it with him. If not resolved;  Contact Ian Cull, AVP Students (UBC Okanagan) and arrange an opportunity to discuss the matter.

NOTE: UBC Okanagan has an Equity Advisor at (250) 807‐9291.

23 2014‐15 Student Athlete Handbook | UBC Okanagan Heat

Students are advised to obtain and be familiar with UBC Okanagan’s policies and procedures concerning harassment, discrimination, misconduct, and violent and threatening behaviours. Information may be obtained from the following contacts and sources:

UBC Okanagan Athletics & Recreation ph. 250‐807‐9168

UBC Okanagan Equity and Inclusion Advisor ph.250‐807‐9291

UBC Okanagan, Security, Mike Gesi 250‐807‐9173

Ombuds Office, Maria Mazzotta 250‐807‐9818, [email protected], http://ombudsoffice.ubc.ca/ubc‐okanagan‐2/

AVP Students, UBC Okanagan, Ian Cull, 250 807‐8809, [email protected]

FREEDOM OF INFORMATION / PROTECTION OF PRIVACY

The personal information requested from you by athletics staff contained on this form and on other documents and materials is collected under the authority of UBC Okanagan and the University Act, R.S.B.C. 1996 c. 468. It is used by athletics staff for the purpose of making team selection decisions, travel arrangements, statistical reports, press releases, informing students and alumni of athletics related matters, communicating additional information about departmental, institutional, PACWEST/CCAA and CWUAA/CIS matters and for planning purposes. Information may be transferred to the Athletics Department, Student Services Department, Finance Department, at other Canada West/PACWEST and CIS/CCAA member institutions, other post‐secondary institution's Athletics Departments, the CIS or CCAA National Offices and UBC Okanagan collection agency for collection of outstanding materials, equipment, apparel or fines. If you have any questions about the collection and/or use of this information, please contact Ian Cull, AVP Students (UBC Okanagan

CODE OF ETHICS

UBC Okanagan athletics representatives are to strive to participate and compete with the highest level of integrity and follow the spirit of completion outlined in the ‘Fairplay Handbook’ published by the Coaching Association of Canada.

The following is taken from the Fairplay Handbook:

 I believe that the true essence of sport is to strive for personal achievement and excellence through full and honest effort.  I am committed to participating in sport with integrity, and to striving to win only by legitimate means.  I pledge to learn, understand and adhere to both the written rules of my sport and the spirit and intent of fairplay.  I believe that violence and physical intimidation are harmful in sport, and I refuse to use such tactics in an attempt to gain unfair advantage.  I understand that officials, teammates and opponents are all integral to sport and are worthy of my respect.  It is my responsibility to maintain self‐control. I will accept officials' decisions without argument, play aggressively but without hostility, and behave graciously in triumph or defeat.

“You are never a loser until you quit trying” ~ Mike Ditka

24 2014‐15 Student Athlete Handbook | UBC Okanagan Heat

REFERENCE LINKS

UBC’s Okanagan campus Academic Calendar: (http://www.calendar.ubc.ca/okanagan/)

UBC Okanagan Heat varsity website: (www.goheat.ca)

Canada West Bylaws and Regulations: (http://www.canadawest.org/sports/2010/8/3/Regulations.aspx?)

CIS Student‐Athlete Info: (http://english.cis‐sic.ca/information/student‐athlete_info/athletes_guide)

PACWEST Operations Manuel: (http://www.PACWEST.ca/index.php/operations‐manual)

CCAA Policies and Procedures: (http://www.ccaa.ca/policies‐procedures‐p185998)

Canadian Centre for Ethics in Sport Athlete Zone / Anti‐Doping info: (http://www.cces.ca/en/athletezone)

More info from CCES: contact CCES at 1‐800‐672‐7775 or www.cces.ca or [email protected]

UBC Okanagan Heat Athletics Form Download Page: (www.goheat.ca/forms)

UBC Okanagan Heat ‐ Student Athlete Registration, Database, and Payment site: (www.athlete‐registration.ok.ubc.ca)

25 2014‐15 Student Athlete Handbook | UBC Okanagan Heat

IN CLOSING

All Athletics Representatives are bound by these guidelines. If any individual feels they cannot commit themselves to these guidelines, they should notify the head coach and leave the team.

Violation of these guidelines will be dealt with individually and at the discretion of the coaching staff, the athletics department, and UBC Okanagan.

Many of these rules and guidelines must be self‐enforced. Your conscientious co‐operation will help the UBC Okanagan Heat athletics’ program maintain our established tradition of excellence.

FINAL REMARKS

If you have any questions, concerns, or suggestions please drop by the Athletics Office or call in advance to set up a time to meet with Rob Johnson, Director, Athletics & Recreation.

The difference between the impossible and the possible lies in a person's determination.

~ Tommy Lasorda

Have a great season!

26 2014‐15 Student Athlete Handbook | UBC Okanagan Heat