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Council Committee on Undergraduate Admissions and Studies

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Council Committee on Undergraduate Admissions and Studies Council Committee on Undergraduate Admissions and Studies REGISTRAR’S OFFICE AGENDA November 3, 2009 DATE: October 28, 2009 TO: All Members of the Council Committee on Undergraduate Admissions and Studies FROM: Bev Liski, Associate Registrar, Academic Policy Services and Ceremonies RE: NOTICE OF MEETING ____________________________________________________________________________ The Council Committee on Undergraduate Admissions and Studies will meet on Tuesday, November 3, 2009 at 1:00 p.m. in the Boardroom, Fifth Floor, Administration/Humanities Building, AH 527. AGENDA 1. APPROVAL OF AGENDA 2. APPROVAL OF MINUTES OF LAST MEETING, September 15, 2009 3 BUSINESS ARISING FROM THE MINUTES 3.1 2010-2011 Academic Schedule, Appendix I, p. 2 4. OLD BUSINESS 4.1 Report from the Software Scheduling Sub-committee (verbal report, Rick Kleer) 4.2 Report from the RTD Sub-committee, Appendix II, p. 4 5. NEW BUSINESS 5.1 Report from the Faculty of Arts, Appendix III, p. 17 5.2 Report from the Faculty of Business Administration, Appendix IV, p. 25 5.3 Report from the Faculty of Education, Appendix V, p. 28 5.4 Report from the Faculty of Fine Arts, Appendix VI, p. 87 5.5 Report from the Faculty of Kinesiology and Health Studies, Appendix VII, p. 89 5.5.1 Statement of Support from PPC, Appendix VII - A, p. 125 5.6 Report from the Science, Appendix VIII, p. 126 5.7 Report from the Centre for Continuing Education, Appendix IX, p. 127 6. ITEMS FOR INFORMATION 7. CONCLUSION 1 APPENDIX I REPORT TO COUNCIL COMMITTEE ON UNDERGRADUATE ADMISSIONS AND STUDIES NOVEMBER 3, 2009 RE: 2010-2011 ACADEMIC SCHEDULE On September 18, 2009, the following message was distributed to members of the CCUAS. TO: Members of the Council Committee on Undergraduate Admissions and Studies FROM: John Metcalfe, PhD, Registrar Due to an oversight this summer, the academic schedule for 2010-11 was not generated and sent on its way through the committee structure that leads to Senate. The dates must be approved by CCUAS, Executive Council and Senate. It is important that this matter get to Executive Council as soon as possible (Sept. 30, if at all possible) so that it can be used to begin rolling data into the 2010-11 academic year. A tentative academic schedule for 2010-11 was submitted for your consideration in 2007. The schedule included as an attachment mirrors that submission in most respects. However there are some small changes in the Fall term, made necessary by a change in university policy with respect to the start of term after Labour Day and to the observance of University Celebration Day. Please voice any concerns you have regarding the dates included here or, if you believe it is necessary, your desire for a special meeting of CCUAS, by September 25, 2009. If the Chair, Dawn Flood, or Bev Liski do not receive a significant negative response within that time, we will assume that the committee has approved the dates and move them to Executive Council. Your positive comments would also be welcome, of course. Thank you for your help on this matter. Given the extenuating circumstances and the need to expedite consideration of this matter, it was agreed the academic calendar would be electronically distributed to committee members with a request for an electronic vote on the dates contained therein. Following receipt of approval by the majority of committee members, the 2010-2011 Academic Schedule was subsequently submitted to the September 30th meeting of Executive of Council for approval and the October 17th meeting of Senate for information. As a means to formally track and record action taken, this report is hereby submitted to the November 3, 2009 meeting of CCUAS for information. Prepared by: Bev Liski, Recording Secretary October 28, 2009 2 APPENDIX I ACADEMIC SCHEDULE FOR 2010-11 (Proposed 18 Sept. 2009) Term: Spring/Summer Fall Winter Part of Term 1 2 3 4 5 6 7 TERM DATES Start of term 3-May 3-May 3-May 3-May 3-May 3-May 3-May 8-Sep 5-Jan End of term 26-Aug 26-Aug 26-Aug 26-Aug 26-Aug 26-Aug 26-Aug 22-Dec 26-Apr CLASS DATES Start of classes 3-May 3-May 31-May 3-May 5-Jul 3-Aug 5-Jul 8-Sep 5-Jan End of classes 19-Aug 25-May 21-Jun 16-Jun 26-Jul 24-Aug 18-Aug 6-Dec 8-Apr EXAMINATION DATES Start of examination period 21-Aug 27-May 23-Jun 18-Jun 28-Jul 26-Aug 20-Aug 9-Dec 12-Apr End of examination period 21-Aug 27-May 23-Jun 22-Jun 28-Jul 26-Aug 24-Aug 22-Dec 26-Apr ADD/DROP DATES End of course add period 10-May 3-May 31-May 4-May 5-Jul 3-Aug 6-Jul 14-Sep 11-Jan End of no-record drop period 18-May 4-May 1-Jun 6-May 6-Jul 4-Aug 8-Jul 21-Sep 18-Jan End of grade-of-W drop period 15-Jul 17-May 14-Jun 2-Jun 19-Jul 17-Aug 4-Aug 15-Nov 15-Mar TUITION AND FEE PAYMENT DATES Due date for tuition and fee payment 3-May 3-May 31-May 3-May 5-Jul 3-Aug 5-Jul 8-Sep 5-Jan End of penalty-free payment period 31-May 31-May 30-Jun 31-May 29-Jul 31-Aug 29-Jul 5-Oct 1-Feb TUITION AND FEE REFUND DATES End of 100% refund period 18-May 4-May 1-Jun 6-May 6-Jul 4-Aug 8-Jul 21-Sep 18-Jan End of 50% refund period 7-Jun 6-May 3-Jun 13-May 8-Jul 9-Aug 15-Jul 5-Oct 1-Feb SOME HOLIDAYS ON WHICH NEITHER CLASSES NOR EXAMINATIONS ARE SCHEDULED Victoria Day 24-May Canada Day 1-Jul Saskatchewan Day 2-Aug Labour Day 6-Sep Thanksgiving Day 11-Oct Remembrance Day 11-Nov Family Day 21-Feb Winter Break start 22-Feb Winter Break end 26-Feb Good Friday 22-Apr 3 APPENDIX II REPORT TO COUNCIL COMMITTEE ON UNDERGRADUATE ADMISSIONS AND STUDIES NOVEMBER 3, 2009 RE: REPORT FROM THE RTD SUB-COMMITTEE At the September 15, 2009 meeting of the CCUAS, the following report was presented for consideration. Following extensive preliminary discussion, it was agreed that the report would be forwarded to faculties and colleges for further consideration, discussion, and response back. The report was electronically distributed to CCUAS members on September 29th with a request for this information to be shared with colleges in their faculties and colleges with a request for comments to be submitted to Bev Liski for further discussion at the November 3rd meeting. As of the date of preparation of the November CCUAS agenda, replies were received from one faculty and one college. These replies are attached to this report as Appendix II - A and II - B respectively. --------------------------------------------------------------------------------------------------------------------- 5.12.3 MANDATORY ADVISING, PROBATION AND DISCONTINUANCE (RTD) After every semester, deans or designates (hereinafter “deans”) monitor the performance of students registered in their Faculty to identify those whose academic performance puts them “at risk”. “At-risk” students are defined as those who, were their current level of performance to continue, would be unable to complete any of the Faculty’s academic programs. Deans may use a range of indicators to determine which students are at risk, such as a term grade point average (GPA) below 65% or failing grades in courses central to the student’s declared program of study. 5.12.3.1 Mandatory Advising and Probation Students deemed to be at risk and who are not being required to discontinue their studies will be placed in one of the following three remedial states: 5.12.3.1.1 Mandatory Advising Students will be placed in this state if a) they were not previously on probation and their academic performance during the most recent semester of study puts them at risk; or b) they were previously at stage-one probation and their academic performance in the most recent semester of study, if continued, would allow them to graduate. Mandatory-advising status will not be indicated on students’ official transcripts; it will appear only on internal advising reports. Students in mandatory-advising status will be directed to schedule an advising session with their home Faculty or College and have a CR (conditions-on-registration) hold placed on their accounts (which will prevent them from registering in any further courses until an advisor has met with them and lifts the hold). They may also be required to 4 APPENDIX II participate in programs designed to improve their academic performance. Students who do not attend an advisory session before the end of a semester of study during which they were in mandatory-advising status will automatically be moved to stage-one probation at the start of the following semester. Students will be removed from mandatory-advising status if during a semester in which they were in this state their academic performance was such that they are no longer deemed to be at risk. Students may also be continued in this state or moved to stage-one probation. 5.12.3.1.2 Stage-One Probation Students will be placed in this state if a) they were previously on mandatory-advising status and either failed to meet with an advisor or continued to be at risk; or b) they were previously on stage-two probation and their academic performance in the most recent semester of study, if continued, would allow them to graduate.
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