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Narragansett Town Council Regular Town Council Meeting March 19, 2018 Minutes

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Narragansett Town Council Regular Town Council Meeting March 19, 2018 Minutes NARRAGANSETT TOWN COUNCIL REGULAR TOWN COUNCIL MEETING MARCH 19, 2018 MINUTES At a Regular Meeting of the Town Council of the Town of Narragansett held on Monday, March 19, 2018 at 7:30 p.m., at the Narragansett Town Hall. Present: Susan Cicilline-Buonanno, President Matthew M. Mannix, President Pro Tem Jill A. Lawler, Member Michael T. Moretti, Member Patrick W. Murray, Member James M. Manni, Town Manager Mark A. Davis, Town Solicitor Susan Cicilline-Buonanno, President calls the meeting to order and leads those in attendance in Pledging Allegiance to the Flag. President Buonanno announced that she was removing Item #13 from the Agenda. “A MOTION to ACCEPT a reciprocal agreement between Narragansett and South Kingstown Beaches at the price of $50.00 per adult for the 2018 Beach Season.” She noted that she and Councilor Moretti sponsored the item trying to do something positive for South Kingstown residents. She said they had received many communications from the public and it was not a popular idea. It was discussed that the matter would not be back on the agenda for this season. Town Council Meeting Minutes March 19, 2018 Book 59 Page 123 President Buonanno announced that on May 30th an Open House would be held at the Community Center to showcase recent renovations done on the building. She also noted that the council would also be thanking the members of all the Board and Commissions. President Buonanno announced that on April 21st there would be a cleanup of the Town with the help of the 2100 Group, URI students and the Conservation Commission and all are welcomed to help. She noted a tree would be planted at the end of the day. SHOW CASE/PRESENTATIONS: Bacon & Company Auditors - Comprehensive Annual Financial Report Fiscal Year ending June 30, 2017. Patricia Boucher, Auditor addressed the council on highlights of the audit report. She noted that there were no incidences of material weakness or noncompliance found. She said the General Fund ended the year with a total fund balance of $18.9 Million Dollars and $3.5 Million Dollars of that figure is related to the school’s unrestricted fund and $10.3 Million of it is unassigned fund balance. She noted that the overall fund balance in the General Fund increased $678,000 and the budgetary statement showed an operating surplus of $2 Million Dollars and of that $1.75 Million Dollars was a positive result of revenues and $250,000 positive results on expenditures. It was also noted that the school’s unrestricted fund had an operating surplus of $1.7 Million Dollars. She noted that town implemented new accounting standards GASB 74 and 75, which relate to OPEB Accounting. Town Council Meeting Minutes March 19, 2018 Book 59 Page 124 OPEN FORUM: Open Forum is now held and the following individuals address the Council, viz: Richard Van Germeersch of Osceola commented he had an idea on how to use the surplus. He spoke of a long-term funding plan for OPEB Trust Fund and would greatly decrease problems and flexibility in the future. He said it should be a constant attention of the current and union employees. He also commented that the general taxpayer would be more interested in property taxes due to itemization for state and local property taxes on their return. He said the town should start building up the trust fund balance; Karen Shabshelowitz of Wanda Street commented that the political pendulum swings back in forth in Narragansett and was concerning to her on how fuzzy it was on the affirmative obligation of the rights of the residents first in town. She said the residents who vote deserve that and nothing less. She said she was referring to the ability to triage the needs in the town. She said it was frustrating that the library was always placed on the back burner with petty arguing and it is a continuing problem. She also commented that the schools keep getting money and not the seniors and there was many needs of the seniors. Leo Sullivan of Wanda Street addressed the council on process and could not believe that after having discussions and meetings on the beach and decisions were made, the council tries to change the decision before the start of the beach season; Stanley Wojciechowski of Narragansett noted that he was getting a 2% increase in his social security check and submitted proof to the clerk and said the council should follow 2% and not 4%. Town Council Meeting Minutes March 19, 2018 Book 59 Page 125 PUBLIC HEARINGS: A PUBLIC HEARING for text revision of Section 11.3, (Public Hearing and Notice) and text revision of Section 22.1, (Public Hearing) requirements of Chapter 731 of the Code of Ordinances of the Town of Narragansett, Rhode Island, entitled “Zoning” This Public Hearing is to consider revising the text in Section 11.3 and Section 22.1 of the Zoning Ordinance. Both of these sections set forth-mailing requirements to neighboring property owners for proposed zoning public hearings. Section 11.3 addresses mailings related to zoning variances and special use permits. Section 22.1 addresses mailings related to zoning changes. The text of both sections, as currently written, specifies that notice to property owners within a 200 foot radius of any site proposed for a zoning public hearing be made via “certified mail”. This process involves a recipient signature of receipt for the mailing notification. If no one is home, a card is left in the mailbox indicating certified mail being held at the post office. Oftentimes the recipient does not retrieve the hearing notice and only finds out about the zoning amendment after its approval. The proposed change will allow for use of Postal Form 3817 “Certificate of Mailing” instead of the standard certified mail form. Two clear benefits will accrue from this policy change: 1. The “certified” mail notice of hearing will be delivered to the recipient’s mailbox without the need for onsite signature. This will ensure that owners whose home is vacant during the day will not have to go to the post office to sign for the certified mail. 2. Cost of notification will be reduced by nearly half. Town Council Meeting Minutes March 19, 2018 Book 59 Page 126 These changes are specifically authorized in the State Zoning Enabling law. These items were reviewed by the Planning Board and recommended for approval on November 14, 2017 and February 20, 2018. Matthew M. Mannix moved, Jill Lawler seconded and it is so voted to Open the PUBLIC HEARING. Jill Lawler aye, Matthew M. Mannix aye, Michael T. Moretti aye, Patrick W. Murray aye, Susan Cicilline-Buonanno aye Michael DeLuca, Director of Community Development addressed the town council. He explained the two proposals were very modest changes in text in the zoning ordinance. They were the regulations on how property owners are notified of public hearings before the town council and before the zoning board of review. He informed the council on the process of the notification and indicated the high costs for the applicants. Mr. DeLuca described that besides the certified mailing to the abutters within 200 feet of the applicants, the law also allows the process called “certificate of mailing”. He explained that in 2015 the law was amended to include the certificate of mailing however for zoning variances, first class mail was always allowed, however in the town’s ordinances, it was listed that certified mailing was to be used. It was noted that Narragansett’s requirement exceeded the law. Mr. DeLuca remarked that the proposals would change the town’s ordinance to only require the certificate of mailing to mirror the state law. Section 11.3 addresses mailings related to zoning variances and special use permits that are before the zoning board of review and Section 22.1 addresses mailings related to zoning changes, which are before the town council. Mr. DeLuca noted that the current certified Town Council Meeting Minutes March 19, 2018 Book 59 Page 127 mailing, a signature is required by the recipient who receives the notice and if they are not available, a note is left behind explaining a certified mailing was sent and a signature was needed. He remarked that many people do not pick up the envelope from the post office and they never receive the notice of the public hearing. He said the certificate of mailing, form 3817 certifies that each piece of mail that was sent out was delivered by the carrier of the postal service and a signature is not needed. He explained that the cost to the applicant is half the cost of the certified mailing. He noted the applicant returns all the 3817 forms to the town for proof the notice was mailed. It was noted that the recent historic district mailings cost the town $4500. A discussion ensues on how the town would notify the applicants of the change and if the abutters would understand the new procedure. Councilor Lawler questioned if the town would be in any type of jeopardy not having the proof. Mr. DeLuca commented that he felt the new procedure would ensure that the mail does get in the mailbox and not returned to the post office. He said it was better than having several hundred returns come back to the office undelivered. Mr. Deluca requested approval and to close the hearing. Proponents and Opponents were called and the following individuals were sworn in and testified: Karen Shabshelowitz of Wanda Street, Russ Dasta, Fifth Avenue. Mark Davis, Town Solicitor remarked that the new procedure was allowed by state law.
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