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Self Archiving Self Archiving ARD Prasad DRTC, Indian Statistical Institute 1 Self-archiving is the act of an author depositing a free copy of an electronic document online in order to provide open access to it. [Harnad, S. (2001). "The Self-Archiving Initiative". Nature 410 (6832): 1024–1025. doi:10.1038/35074210 ] 2 2 of 26 2of 23 • Self-archiving, also called „green open access‟ refers to authors archiving their articles in an institutional repository or a subject repository • Green open access journal publishers allow authors to self-archiving their publications to institutional repositories 3 3 of 26 3of 23 The author or author‟s institution or the research project funding agency pay a fee to the publisher at publication time to make the publication available 'free' at the point of access (the 'gold' route). 4 4 of 26 4of 23 • Full open access journals with all content open access; • Hybrid open access journals where only some of the content is in open access • Delayed open access journals where the content is made open access after a delay (e.g. 12 or 24 months i.e. an embargo period) This is also the case with theses and dissertations). 5 5 of 26 5of 23 • When authors prefer to self-archive their past publications, they should be careful whether the publishers who published their publications would allow them to do so • Authors should also decide in which journal they should publish if they really wish support Open Access movement • Sherpa sites exactly addresses these issues 6 6 of 26 6of 23 Securing a Hybrid Environment for Research Preservation and Access (SHERPA) 7 7 of 26 7of 23 SHERPA project was started in 2002 Supported by Joint Information Systems Committee (JISC) and Consortium of University Research Laboratories (CURL) 26 institutions including British Library University of Nottingham (lead) Basically it is investigating the issues in scholarly communication by developing open-access IR in universities. 8 8 of 26 8of 23 9 9 of 26 9of 23 Sherpa Services . RoMEO - Publisher's copyright & archiving policies . JULIET - Research funders archiving mandates and guidelines . SSHERPA/FACT is a tool to help researchers check if the journals in which they wish to publish their results comply with their funder's requirements regarding open access . OpenDOAR worldwide Directory of Open Access Repositories . SHERPA Search - simple full-text search of UK repositories 10 10 of 26 10of 23 Rights MEtadata for Open archiving 11 11 of 26 11of 23 • Funded by the Joint Information Systems Committee (JISC) • Investigated the rights issues surrounding the 'self-archiving' of research in the UK academic community. • Main aim was to come with surveys and reports on how “give away” literature is used and should be protected. 12 12 of 26 12of 23 • RoMEO Rights Metadata recommendations • RoMEO Studies Series 1-6 • RoMEO Advocacy Materials • Directory of Publisher‟s self-archiving policies 13 13 of 26 13of 23 14 14 of 26 http://www.sherpa.ac.uk/romeo/ 14of 23 Green can archive pre-print and post-print Blue can archive post-print (ie final draft post- refereeing) Yellow can archive pre-print (ie pre-refereeing) White archiving not formally supported 15 15 of 26 15of 23 16 16 of 26 16of 23 17 17 of 26 17of 23 Research funders are now making it a condition of grant that a duplicate of any research paper be placed on a repository for open access. RoMEO shows the mandate compliance also.. 18 18 of 26 18of 23 • Juliet covers Research funders' open access policies • Increasingly funding organisations are demanding project related publications should be in open access • Some funders provide funding to publish at least in hybrid journals ( where some content is open access) • Authors should check Juliet‟s list to see if a particular funder has an open access requirement 19 19 of 26 19of 23 . Open Access Archiving (The ideal publications archiving policy has three key parts) • Whether to archive: Deposit required – to be made available free of charge without any access restrictions • What to archive: The full final version – the published version or the author's final peer-reviewed version • When to archive: When accepted for publication -- although toleration of publishers' embargoes negates this . Open Access Publishing • Open access publishing is required . Data Archiving Policies (JULIET assigns up to two Open Access ticks for data archiving policies) • Data archiving is required. • Data must be deposited within five years. 20 20 of 26 20of 23 http://www.sherpa.ac.uk/juliet/index.php 21 21 of 26 21of 23 . Serves as a registry of OA based Institutional/ subject Repositories . The OAIbaseURLs provided will help building services like metadata aggregator service . In addition to search, repositories can be browsed by • Subject • Country • Language • Software • Content Type (books, articles, data sets, learning objects etc.) • Repository Type (IR, aggregator, govt. etc.) 22 22 of 26 22of 23 http://www.opendoar.org/find.php 23 23 of 26 23of 23 http://www.sherpa.ac.uk/repositories/sherpasearchalluk.html 24 24 of 26 24of 23 Sherpa site is an excellent source of information about publishers and funding agencies policies Authors are cautioned to upload their publications only after going through the Sherpa site to check whether can self-archive their publication 25 25 of 26 25of 23 ARD Prasad [email protected] 26 26 of 26 26of 23 .
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