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xTerms of Reference ELECTRIFICATION OF INDUS|TRIAL PARKS AND FREE TRADE ZONES PROJECT (EPFZ) Project ID No: Terms of Reference For PROJECT MANAGEMENT AND SUPERVISION OF ENGINEERING AND CONSTRUCTION OF THE PROPOSED SUKULU, MBALE, WOBULENZI, KAPEEKA, NAKASONGOLA, KAWEWETA INDUSTRIAL PARK SUBSTATIONS, WOBULENZI – KAPEEKA AND NAKASONGOLA-KAWEEWETA INDUSTRIAL PARK TRANSMISSION LINES. 1.0. PROJECT BACKGROUND The Government of Uganda has a strategic vision to transform the national economy to Middle Income status by 2020. One of the government focus areas is to facilitate industrialization and create employment for Ugandans; as well as harness maximum value from utilization of the country’s abundant natural resources through partnerships with private sector to achieve value addition. In 2014. The government of Uganda enacted the Economic Free zones Act 2014 consequent to which was the establishment of Uganda Free Zones Authority (UFZA) mandated with planning and developing Economic Free Zones in Uganda. In line with this mandate UFZA has recently gazetted Economic Free Zones of Wabulenzi, Kaweweta, Luwero, Kapeeka, and Sukulu. The free zones are expected to attract industries that will require over and above 200MW of electricity and are expected to be operational between the years 2020 to 2024. To deliver the required amount of electricity requires the extension of the transmission grid and installation of new 220/132/33kV Substations within the free zones There is also need to invest in a transmission network to link the generation to the identified industrial areas which are the big load centres to ensure the power generated is used for economic development. The Luweero industrial area is presently supplied by a 33kV distribution grid that spans over 150 km from Kawanda 132/33kV transmission substation through Bombo to Luweero, Nakasongola and Nakaseke districts. In addition, Sukuru Phosphate Factory to be Located in Sukuru Hills, Tororo district seeks to add value to Uganda’s phosphate mineral resource. The factory processes require about 200MW of electricity. The factory intends to start production by year 2020. The factory is to be implemented in two phases phase 2 in 2022 will require power upgrade to supply approximately 200MW to be supplied at 220kV. 1 1.1. PROJECT DESCRIPTION Category 1 Projects (a) Construction of the 3x50/63MVA, 132/33kV Kapeeka Industrial Park Substation complete with control and protection equipment, SCADA and communication equipment, all associated civil works and plant house. (b) Construction of the 3x60/80MVA, 132/33kV Mbale Industrial Park Substation complete with control and protection equipment, SCADA and communication equipment, all associated civil works and plant house. (c) Construction of the 3x80MVA, 220/33kV Sukulu Industrial Park Substation complete with control and protection equipment, SCADA and communication equipment, all associated civil works and plant house. Category 2 Projects (d) Construction of approximately 37km of 220kV Wobulenzi - Kapeeka Transmission Line overhead transmission line on steel lattice towers and Associated Substations (2x250/250/50MVA 400/220/33kV Wobulenzi Substation , 2x80MVA, 220/33kV Wobulenzi Industrial Park Substation & 2x125/125/25MVA, 220/132/33kV Kapeeka Substation ) complete with control and protection equipment, SCADA and communication equipment and all associated civil works and plant house. (e) Construction of approximately 123km of 132kV Nakasongola-Kaweweeta-Kapeeka overhead transmission line on steel lattice towers and Associated Substations (2x32/40MVA, 132/33kV Nakasongola Industrial Park Substation and 2x32/40MVA, 132/33kV Kaweweta Industrial Park Substation & 132kV Line Bays at Kapeeka SS) complete with control and protection equipment, SCADA and communication equipment and all associated civil works and plant house. 2.0. OBJECTIVES The proposed Electrification of Industrial Parks and Free Trade Zones transmission line and the associated substations are intended to increase the availability and security of quality bulk power supply to support the proposed gazetted Economic Free Zones of Wobulenzi, Kaweweta, 2 Luwero, Kapeeka, Mbale and Sukulu. The project will provide adequate capacity to supply the industrial developments in the gazetted Economic Free Zones of Wobulenzi, Kaweweta, Luwero, Kapeeka, Mbale and Sukulu areas in the medium to Long term It will further improve power supply quality, reliability and security of power supply in the area to facilitate industrial activity growth and rural electrification in the area As a result, it will lead to improved socioeconomic development and standard of living amongst the local communities in the project area and improve the standard of living for the population by providing adequate electricity needed for industrialization, better health, education and communication infrastructure. The project shall further improve the national grid system reliability, efficiency and economic operation through reduction of losses in the existing distribution grid supplying power to the areas. 2.1. Objectives of the Consultancy Services The objectives of the consultancy services is to act in the capacity of the Owner’s Engineer and Project manager to ensure that the Employer obtains economic solutions of high technical and quality standards which harmonize with the existing UETCL code of practice and that the project is planned and implemented in a timely and efficient manner to meet the specific objectives of the project. The specific objectives of the consultancy services is to provide supervision, management and project control services during construction of the transmission line and substation works. 3.0. SCOPE OF SERVICES The Consultant shall work in liaison with the Employer’s counterpart staff provide the required support to the Employer during the contract negotiations for construction contractors, and supervise and monitor the construction of the proposed transmission line and substation works. The role of the consultant shall be: 1. Project Manager with direct responsibility for the approval of all contractor drawings, supervision of the works at site, provide day to day approvals of contractor’s proposals/works, check and certify works progress, give first line decisions in consultation with the Employer but acting independently from the Contractor, review and certify invoices by the Contractor/s, and to provide regular project reports to the Employer as agreed. 2. Monitor and report on the contractor’s adherence to the provisions of the contract in relation to the Environmental and Social Management Plan and all applicable health, safety, and environmental (HSE) requirements. The detailed scope of services shall be broken down as shown below. 3 STAGE I: PROJECT MANAGEMENT AND CONSTRUCTION SUPERVISION (Time based Contract) During Stage I of the project, the Consultant shall take part in the negotiation and contract document preparation in collaboration with the Employer’s staff. Overall, the role of the consultant shall be that of an Engineer providing the requisite technical expertise to the Employer. The activities shall include but not be limited to: 3.1. Get acquainted with the existing reports, studies, designs and contract documents a) Site visits to get acquainted with the project area and scope of work. b) Get acquainted with all existing reports, studies and documentation regarding the project. 3.2. Contract negotiations and signing The Consultant shall: a) Attend and participate in the pre-award contract negotiations. b) Compile and prepare the contract documents for review and approval. c) Prepare the final contract documents for signing. 3.3. Handover of site The Consultant shall a) Prepare instruments/instructions to give the Contractor possession of the site and to authorize commencement of works, all for the approval of the Employer before issuance b) In cooperation with the Employer, organize and conduct the project kick-off meeting, a ceremony to handover/give possession of site to the Contractor and preparation of minutes thereof. 3.4. Contract management Generally, the Consultant shall undertake: a) Administration of the contract/s between the Employer and the construction contractor/s b) Supervision of the construction works, with a view of ensuring quality, time, cost control and compliance with social, environmental, health , and safety requirements as detailed in the Environmental Monitoring Plan (EMP). 4 The Consultant’s responsibilities and tasks shall include, but not limited to the ones listed hereunder that are necessary for the successful and timely completion of the project. These should be included in detail in the consultant’s bid and their cost implications included in the Bid. The Consultant shall: a) Perform the role of a Project Manager (PM), as defined in the conditions of contract for works, and will be responsible for the management and administration of the contract, assisted by the Employer’s (UETCL) project team lead by the Employer’s Project Manager. b) Review and approve design calculations, drawings and detailed designs in liaison with the Employer for conformity with specifications and contract requirements. c) Supervise all works during the implementation period, and attend, witness and approve both the manufacturer’s factory tests and all site tests including pre-commissioning and final commissioning tests. d) Make monthly progress reports for Employer’s review and approval before submission to the rest of stake holders including the Financier.
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