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23Rd September 2002 Glaisdale Parish Council Mr D. Palmer Dalegarth The Green Clerk to the Council Glaisdale Whitby Telephone : 01947 897481 North Yorkshire Email : clerk@glaisdalepc.org.uk YO21 2PW Web : www.glaisdalepc.org.uk : www.glaisdalepc.parishes-online.org.uk MINUTES OF GLAISDALE PARISH COUNCIL MEETING held at The Robinson Institute, Glaisdale, on Thursday 17th June 2021. PRESENT: Cllrs : CF, RN, NH, (Chair), CP, MH, KA APOLOGIES : Cllr SWT DECLARATIONS OF INTEREST : Members are reminded of the need to consider whether they have a personal or prejudicial interest to declare in relation to any item on this agenda. Any interest must be declared at the start of the meeting and, if the interest is deemed prejudicial, the member must withdraw from the meeting whilst the item is under discussion and must not take part in any decision making process in relation to that matter. Period for public comment/participation (Max 15mins in total!) DECLARATIONS OF INTEREST : NONE 1. MINUTES OF PREVIOUS MEETING : Presented, agreed and signed as a true record. 2. MATTERS ARISING FROM THE MINUTES 2.1 June 2021 Police Report Noted – No criminal activity declared in Glaisdale Parish. 2.2 Rose Cottage, Houlsyke – repairs to surface of Green. Clerk has made contact with owners of Rose Cottage who has agreed to have the necessary work done to restore the area concerned. 2.3 Area of common at Fern Cottage, Lealholm addition to cutting schedule. Members advised that JJ Harrisons have agreed to add this small area of the common to their work schedule for this current season and GPC is to include this area in next years tender details. 2.4 Boundary hedge cutting at verge opposite Arncliffe Terrace, Glaisdale. Contact received from the landowner regarding the issue and he has engaged a contractor to deal with this work on the 20th June. GPC has informed all householders along Arncliffe Terrace of the date and time that the work will be carried out and requested that vehicle owners who use this part of the highway to park their vehicles do not do so for the period to allow access for the contractors equipment. Prior to the cut Cllr CF will examine the hedgerow for nesting birds and mark any areas for the contractor to avoid. Page 1 of 4 Signed as a true record : …………………………………………………(Chairman ) DATE : ……………………………………… 2.5 Additional waste/litter bins previously requested from SBC. Reply received from P Thompson of SBC indicating that an officer will visit the locations to assess their suitability and to check the level of nuisance GPC has indicated. 3.1 Applications 3.1.1 NYM/2021/0256/CU – *Amended details* Application for change of use of part of dwelling to bakery (production and retail) at 3 Railway Cottages, Glaisdale. No objections raised. [Details of applications listed here can be viewed via the Glaisdale PC website. - Go to the Councillor Pages/Agenda Items page and click on the relevant application no. – you will be taken to the details on the NYMNPA planning web page.] 3.2 Referrals None Received 3.3 Results : None Received 4. FINANCE 4.1 External Audit process now due – completed audit documents to be sent to PKF Littlejohn Information re additional requirement needed from this audit onwards (re reserves held within accounts) Issue to be discussed. The new and additional requirement for this audit and onwards is the requirement to detail any council reserves held which exceed the precept for the audit year by more than 100% (ie more than twice the precept). GPC has always held a reserve which fluctuates year on year and which sometimes exceeds this arbitrary threshold pending spend on unforseen and also planned project expenditure. This years audit has also included a £20k grant receipt (for the Glaisdale footpath project) which has inflated these reserves to what seems to be an excessive amount. Explanatory notes have been added to the Variance document to account for this level of reserve to the external auditor. 4.2 Request for pre-application advice for part route of Glaisdale footpath project. - reply received. NYMNPA Planning have replied to the enquiry regarding pre-application advice for the section of footpath planned which crosses the common next to Woodocks Bank. The reply indicated that it is extremely likely that a full planning application will be needed and that a prudent approach would be to apply for pre application advice to ensure all requirements are dealt with in advance to speed the application through the process. Members considered that, as the advice given was that full permission will be required, it will be quicker to initiate the full application at the outset. Cllr MH proposed that the cost of making this application be approved (to be advised), seconded by Cllr CF. All members in agreement. Clerk to action the payment when application is submitted by Cllr MH. 4.3 Covid 19 – Welcome Back Funding opportunity. SBC have advised that there is a grant award of £2500 available to GPC from the Govt Covid 19 Welcome Back Fund – to be spent on suitable Covid 19 mitigation/recovery projects. Members have identified several potential uses for this money and the application form should be submitted before end June 2021. Members suggested : ◦ Improvement to various access routes throughout the parish villages. ◦ Permanent planting areas around all of the village entry signs. ◦ Improvement to village sporting facilities to encourage greater use and community health. Clerk to submit the application prior to the closure date. Page 2 of 4 Glaisdale Parish Council Mr D. Palmer Dalegarth The Green Clerk to the Council Glaisdale Whitby Telephone : 01947 897481 North Yorkshire Email : clerk@glaisdalepc.org.uk YO21 2PW Web : www.glaisdalepc.org.uk : www.glaisdalepc.parishes-online.org.uk 5. CORRESPONDENCE 5.1 Action / Reply 5.1.1 Well Cottage, Glaisdale – request for access information. Request received from Well Cottage resident to identify access ownership of plot of land attached to premises. Resident advised to either consult his property deeds or to request the information from the Land Registry. 5.1.2 Dark Sky Reserve recognition – request for support (non financial) This request received via GPC website contact form from NYMNPA for support with their plans to enhance the parks status in this respect. Members were happy to endorse the actions so far made and will support any future measures which reduce the level of light pollution within the villages without creating ‘dark area’ hazards on the ground locally. 5.1.3 Community Public Access Defibrillator – new system for public access ‘The Circuit’ GPC public access defibrillators have been registered with the new national system known as the ‘Circuit’ which will take over organisation of the response system, currently done by the local ambulance services. 5.1.4 Renewal of subsidised local bus services (incl. Services 95 ; DR10 : DR18) Response to this consultation, regarding the provision and subsidy of the above listed bus services which serve this parish, to be provided requesting that the current subsidy be at least maintained and if possible improved when the existing subsidy ends in 2022. 5.2 Minutes & Reports None Received. 5.3 For Information 5.3.1 GPC copied in to issue raised by individual with NFU North East regarding state of highway (caused by traversing farm animals) due mainly to animal excrement left on road in Glaisdale Dale. This complaint received from anonymous individual (as copied in from communication to NFU) regarding state of the dale road in Glaisdale being covered in mud and dung from the regular passage of farm animals when moved from field to field across the highway. Writer requests action to have the road surface cleaned of the ‘mess’ as a road safety issue. Members not inclined to respond to any letter where the sender does not identify themselves and do not consider the matter to be actionable by the parish council. 5.3.2 Announcement that as from 1st June 2021 NYCC highway repairs/services are to be undertaken in- house through a new company - NY Highways Noted. Page 3 of 4 Signed as a true record : …………………………………………………(Chairman ) DATE : ……………………………………… Newsletters received : None Publications received : None 6. REPORTS OF MEETINGS ATTENDED 7. MATTERS OF INTEREST RAISED BY MEMBERS Cllr MH reports that the drainage issues at Glaisdale Tennis Courts has now been sorted with the location of the correct outgoing drains. Cllr MH reports that the Cricket Club at Glaisdale are to apply for Lottery Funding in support of the planned improvements to the pavilion and grounds. DATE OF NEXT MEETING : 15th July 2021 The meeting will commence at 7.30pm. and will be held at the Robinson Institute, Glaisdale. Page 4 of 4.
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