Council Meeting Summons
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COUNCIL MEETING SUMMONS You are hereby summoned to attend a meeting of Bassetlaw District Council to be held on TH THURSDAY, 25 JUNE 2015 at 6.30PM in The Town Hall, RETFORD, DN22 6DB, for the purpose of transacting the business on the agenda. Queen's Buildings, N Taylor Worksop, S80 2AH Chief Executive Dated 17th June 2015 (Please turn mobile telephones to silent during the meeting. In case of emergency, Members/officers can be contacted on the Council's mobile telephone: 07702 670209). In accordance with Regulation 4(6) of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, audio/visual recording and photography at Council meetings is permitted in accordance with the Council’s protocol ‘Filming at Public Meetings’. 1 2 F:\DOCS\MEMBERS\MS8\REPORTS\COUNCIL\JUNE 2015\1 AGENDA INDEX.DOC AGENDA 1. APOLOGIES 2. DECLARATIONS To receive Declarations of Interest by Members and Officers (pages 5-6) Members are also reminded of the requirements of Section 106 of the Local Government Finance Act 1992 that they should declare and not vote on specified matters if they are two months or more in arrears with their Council Tax payments. 3. MINUTES * To approve as a correct record the Minutes of the Meetings held on 20th May 2015. (pages 7-18) 4. COMMUNICATIONS To receive such communications as the Chairman, Chief Executive and Leader desire to lay before the Council. 5. QUESTIONS To answer questions of which notice has been given in BY THE PUBLIC accordance with Rules of Procedure Number 10. None 6. QUESTIONS To answer questions of which notice has been given BY MEMBERS in accordance with Procedure Rule Number 11. From Councillor J M Sanger: “Can the Portfolio holder tell us what steps are being taken to ensure that those Council Members not on the Planning Committee, and members of the public, are informed as to what can and what cannot be taken into consideration when the Planning Committee is dealing with applications?” 7. MOTIONS To consider motions of which notice has been given in accordance with Procedure Rule Number 12. Proposed by Councillor S A Greaves and seconded by Councillor J White: “Bassetlaw District Council notes that due to continued budget cuts imposed upon Nottinghamshire Police by Government, the Police and Crime Commissioner proposes to cut 72 full-time equivalent Police Community Support Officers (319 down to 247) from the PCSO workforce. Our towns and villages have benefitted from the positive impact that PCOSs have made and many people have come to see them as playing an essential role in their communities. Bassetlaw District Council recognises that a cut in the number of PCSOs will have a detrimental impact upon Bassetlaw and its communities. Bassetlaw Council resolves to write to the Government to inform them of the Council’s concerns and to call for a fairer funding formula for Nottinghamshire Police.” 3 F:\DOCS\MEMBERS\MS8\REPORTS\COUNCIL\JUNE 2015\1 AGENDA INDEX.DOC 8. REFERRALS * (a) Cabinet – 2nd June 2015 – Minute No. 8(a) – Public Spaces Protection Order – Dog Control (Key Decision No. 492) (pages 19-41) (b) Cabinet – 2nd June 2015 – Minute No. 8(c) – Food Safety Service Plan 2015/16 (Key Decision No. 499) (pages 43-77) (c) Cabinet – 2nd June 2015 – Minute No. 8(d) – Health and Safety Service Plan 2015/16 (Key Decision No. 500) (pages 79-110) (d) Audit and Risk Scrutiny Committee – 11th June 2015 – Minute No. 7(a) – Annual Audit Fee 2015/16 (pages 111-132) (e) Audit and Risk Scrutiny Committee – 11th June 2015 – Minute No. 9(e) - Annual Governance Statement 2014/15 (pages 133-150) (f) Audit and Risk Scrutiny Committee – 11th June 2015 – Minute No. 9(f) – Local Code of Corporate Governance (pages 151-169) (g) Audit and Risk Scrutiny Committee – 11th June 2015 – Minute No. 9(g) – Anti-Fraud and Anti-Corruption Strategy and Policy (pages 171-237) 9. REPORT(S) OF THE DIRECTOR OF REGENERATION AND NEIGHBOURHOODS * (a) Neighbourhood Plans: Designation of Neighbourhood Areas – Carlton-in-Lindrick and Sutton-cum-Lound (pages 239-244) 10. REPORT(S) OF THE DIRECTOR OF CORPORATE RESOURCES AND MONITORING OFFICER * (a) Members’ Code of Conduct (pages 245-248) (b) Audit and Risk Scrutiny Committee - Annual Review of Audit Work Programme 2014/15 (pages 249-254) (c) Financial Outturn 2014/15 (Key Decision No. 503) (pages 255-305) (See separate document ‘ 2014/2015 Unaudited Statement of Accounts and Annual Governance Statement’ previously circulated) 11. ANY OTHER BUSINESS WHICH THE CHAIRMAN CONSIDERS TO BE URGENT (a) The Local Authorities (Standing Orders) (England) (Amendment) Regulations 2015 (pages 307-309) * Report attached F:\DOCS\MEMBERS\MS8\REPORTS\COUNCIL\JUNE 2015\1 AGENDA INDEX.DOC Agenda Item No. 2 DECLARATION OF INTEREST COMMITTEE ……………………………………………………………………………… DATE …………………………………………………………………….. NAME OF MEMBER : ……………………………………………………………………………… Type of Interest 1. Disclosable Pecuniary 2. Non Pecuniary Agenda Item Type of Interest No. REASON * (1 or 2) Signed Dated Note: * When declaring an interest you must also state the nature of your interest. Completion of this form is to aid the accurate recording of your interest in the Minutes. The signed form should be provided to the Minuting Clerk at the end of the meeting. A nil return is not required. It is still your responsibility to disclose any interests which you may have at the commencement of the meeting and at the commencement of the appropriate Agenda item. F:\Docs\Members\Ms8\REPORTS\Council\June 2015\2 declaration5 of interest.doc DECLARATION OF INTERESTS HOW TO USE THIS FORM There are now only two types of Declaration of Interest: Disclosable Pecuniary Interests ) Details can be found in the Councillors ) Code of Conduct which is contained in ) the Council’s Constitution (a summary is Non Pecuniary Interests ) printed below) Upon receipt of the attached form you will need to enter the name and date of the Committee and your own name. By looking at the Agenda you will no doubt know immediately which Agenda Items will require you to make a Declaration of Interest. Fill in the Agenda Item number in the first column of the form. Enter the subject matter and any explanations you may wish to add in the second column. In the third column you will need to enter either if you are declaring a disclosable pecuniary interest, or a non pecuniary interest. The form must then be signed and dated. Please remember that if during the actual meeting you realise that you need to declare an interest on an additional Agenda Item number please simply amend the form during the meeting. The form must be handed into the Committee Administrator at the end of the meeting. NB. The following is a summary prepared to assist Members in deciding at the actual meetings their position on INTERESTS it is not a substitute for studying the full explanation regarding INTERESTS, which is contained in the Council’s Constitution and the Code of Conduct for Councillors, which is legally binding. Members and Officers are welcome to seek, PREFERABLY WELL IN ADVANCE of a meeting advice from the Council’s Monitoring Officer on INTERESTS. Disclosable Pecuniary Interests Action to be Taken May relate to employment, office, trade, profession or vocation Must disclose to the meeting carried on for profit or gain - existence of the interest May relate to sponsorship - the nature of the interest May relate to contracts - withdraw from the room May relate to interests in land - not seek improperly to influence May relate to licences to occupy land a decision on the matter May relate to corporate tenancies May relate to securities Non Pecuniary Interests Action to be Taken May relate to any body of which you are a member or in a Must disclose to the meeting position of general control or management and to which you are - existence of the interest appointed or nominated by the Council - the nature of the interest May relate to any person from whom you have received a gift or - not seek improperly to influence hospitality with an estimated value of at least £25 a decision on the matter. A Member may also have a non pecuniary interest where a decision in relation to that business might reasonably be regarded as affecting wellbeing or the wellbeing of other council tax payers, or ratepayers or inhabitants in the electoral division or ward, as the case may be, affected by the decision. (Note – there are special provisions relating to “Sensitive Interests” which may exclude the above provisions in certain circumstances.) F:\Docs\Members\Ms8\REPORTS\Council\June 2015\2 declaration6 of interest.doc Agenda Item No. 3 D R A F T BASSETLAW DISTRICT COUNCIL Minutes of the Annual General Meeting held on 20th May 2015 at Retford Town Hall Present: Councillor G Freeman and G Jones (Chairmen) Councillors J R Anderson J A Leigh B A Bowles D J Merryweather H M Brand J W Ogle D K Brett G A N Oxby H Burton D G Pidwell R B Carrington-Wilde D Potts A Chambers J Potts G Clarkson A Rhodes T M F Critchley H M Richards K Dukes M Richardson C Entwistle J M Sanger J Evans S Scotthorne S E Farncombe S E Shaw S Fielding J C Shephard D B Foley A Simpson M T Gray A K Smith K M Greaves M Storey S A Greaves K Sutton D Hare T Taylor K H Isard A D Tromans S Isard C Troop Officers in attendance: D Armiger, J Hamilton, M Hill, N Taylor, R Theakstone, P Webster and S Wormald. (The Council’s Press Officer was in attendance.) (Meeting opened at 6.30pm.) The Chairman welcomed everyone to the meeting, especially Mr and Mrs Frank Hart and their guests, and the honorary guest, Mr Jeffrey Rickells.