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AGENDA Corporation of the Town of Kirkland Lake Regular Meeting of Council Electronically Via Zoom August 11, 2020 4:40 P.M

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AGENDA Corporation of the Town of Kirkland Lake Regular Meeting of Council Electronically Via Zoom August 11, 2020 4:40 P.M AGENDA Corporation of the Town of Kirkland Lake Regular Meeting of Council Electronically via Zoom August 11, 2020 4:40 p.m. 1. Call to Order and Moment of Silence 2. Approval of the Agenda BE IT RESOLVED THAT the Agenda for the Regular Meeting of Council held on August 11, 2020 beginning at 4:40 p.m. be approved as circulated to all Members of Council. 3. Declaration of Pecuniary Interest 4. Petitions and Delegations 5. Acceptance of Minutes and Recommendations BE IT RESOLVED THAT Council accept the minutes of the following meetings: Minutes of the Regular Meeting of Council held July 14, 2020 6. Reports of Municipal Officers and Communications 6.1 COVID-19 Update, Verbal Ric McGee, CAO Pat Kiely, Mayor BE IT RESOLVED THAT the verbal update titled “COVID-19 Update” be received. 6.2 Mandatory Face Coverings Policy Bonnie Sackrider, Director of Community Services BE IT RESOLVED THAT the policy titled “Mandatory Face Coverings” be received. 6.3 September Regular Council Meeting Dates Meagan Elliott, Clerk BE IT RESOLVED THAT Memorandum Number 2020-CLK-004 entitled “September Regular Council Meeting Dates” be received, and THAT staff be directed to amend the September Council Regular Meeting schedule to delete the meetings scheduled for Tuesday, September 1, 2020 and Tuesday, PLEASE NOTE: All items on this Agenda are for Council’s consideration and will be voted on at the meeting. Regular Meeting of Council August 11, 2020 September 15, 2020 and add meetings to be held on Tuesday, September 8, 2020 and Tuesday, September 22, 2020. 6.4 Financial and Key Performance Indicator Quarterly Report Keith Gorman, Director of Corporate Services BE IT RESOLVED THAT Report Number 2020-FIN-004 entitled “Financial and Key Performance Indicator Quarterly Report” be received, THAT staff be authorized to negotiate the sole-source purchase of a Used Caterpillar Grader, THAT staff be authorized to negotiate the sole-source purchase of a Trackless Sidewalk Machine. 6.5 Modifications to the Waste/Recycling Collection Schedule Ashley Bilodeau, Director of Development Services BE IT RESOLVED THAT Report Number 2020-DEV-035 entitled “Modification to the Waste/Recycling Collection Schedule”, be received, THAT staff be directed to modify the waste and recycling schedule in accordance with the proposal submitted by GFL, THAT GFL shall be responsible for the promotion of the new collection schedule with support from the Town’s media platforms, and THAT the modifications to the schedule take effect on October 5, 2020. 6.6 Free Tipping Voucher Program Ashley Bilodeau, Director of Development Services BE IT RESOLVED THAT Report Number 2020-DEV-036 entitled “Free Tipping Voucher Program”, be received, THAT Council approve the Free Tipping Voucher Program; and THAT Council cancel the Fall Free Tipping Fee Event. 6.7 Award RFQ-552-20: Supply and Install Monitoring Wells in the Landfill Attenuation Zone Ashley Bilodeau, Director of Development Services BE IT RESOLVED THAT Report Number 2020-DEV-037 entitled “Award RFQ-552-20: Supply and Install Monitoring Wells in the Landfill Attenuation Zone” be received, Page 2 of 5 Regular Meeting of Council August 11, 2020 THAT hereby awards the RFQ to supply and install monitoring wells in the landfill attenuation zone to DST Consulting Engineers Inc. at a cost of $33,125.00, plus HST, and THAT staff be directed to present a by-law to Council to authorize the execution of an agreement with DST Consulting Engineers Inc. to supply and install monitoring wells in the landfill attenuation zone at a cost not to exceed $37,431.25, including HST. 6.8 Update to the Off-Road Vehicles By-Law Ashley Bilodeau, Director of Development Services BE IT RESOLVED THAT Report Number 2020-DEV-038 entitled “Update to the Off- Road Vehicles By-law”, be received. 6.9 Award of RFP-553-20: Integrity Commissioner Meagan Elliott, Clerk BE IT RESOLVED THAT Report Number 2020-CLK-002 entitled “Award of RFP-553-20: Integrity Commissioner” be received, THAT staff be directed to award the services of an Integrity Commissioner to ADR Chambers Inc., THAT Council hereby appoints Charles Harnick as the Integrity Commissioner for the Town of Kirkland Lake, and THAT staff be directed to present a by-law to authorize the execution of an agreement with ADR Chambers Inc. and appoint Charles Harnick as the Integrity Commissioner for the Corporation of the Town of Kirkland Lake for a 5 year term with an option to renew for 2 years. 6.10 Open Government Software Program Meagan Elliott, Clerk BE IT RESOLVED THAT Report Number 2020-CLK-003 entitled “Open Government Software Platform” be received, and THAT staff be directed to proceed with the purchase and implementation of the iCompass Agenda and Open Data Software Platform with funding provided in the approved 2020 Municipal Operating Budget. 6.11 Hockey Heritage North Collection Bonnie Sackrider, Director of Community Services BE IT RESOLVED THAT Report Number 2020-CS-007 entitled “Hockey Heritage North Collection ” be received, Page 3 of 5 Regular Meeting of Council August 11, 2020 THAT staff be directed to proceed with the relocation of Kirkland Lake specific artifacts from Heritage North to the Community Complex, and THAT staff be directed to disperse the remaining artifacts to the donor of the artifact(s) or to another organization with a mandate similar to Hockey Heritage North’s mandate. 7. Consideration of Notices of Motion 8. Introduction, Reading and Consideration of By-Laws Bylaw 20-069 Being a bylaw to Permit the Operation of Off-Road Vehicles BE IT RESOLVED THAT the following bylaw be read a first, second, and third time, numbered, passed, signed by the Mayor and the Clerk, and the Seal of the Corporation be affixed thereto; Bylaw Number 20-069, Being a bylaw to Permit the Operation of Off-Road Vehicles Bylaw 20-070 Being a bylaw to Authorize the Mayor and Clerk to Execute Documents Related to a Site Plan Control Agreement at 11 Station Road South with Beth and Kevin Crema BE IT RESOLVED THAT the following bylaw be read a first, second, and third time, numbered, passed, signed by the Mayor and the Clerk, and the Seal of the Corporation be affixed thereto; Bylaw Number 20-070, Being a bylaw to Authorize the Mayor and Clerk to Execute Documents Related to a Site Plan Control Agreement at 11 Station Road South with Beth and Kevin Crema 9. Questions from Council to Staff 10. Notice(s) of Motion 11. Councillor’s Reports 12. Additional Information 13. Closed Session BE IT RESOLVED THAT Council move into an In-Camera meeting pursuant to Section 239(2) to discuss 1 land disposition matter, 1 matter relating to a plan to be negotiated by the Municipality, and 1 matter regarding identifiable individuals in the Corporation. Page 4 of 5 Regular Meeting of Council August 11, 2020 13.1 Minutes of the In-Camera Meeting of Council held June 16, 2020 13.2 Minutes of the In-Camera Meeting of Council held June 23, 2020 13.3 Heritage North Request to Purchase Wilfred Hass, Director of Economic Development 13.4 Teck Pioneer Residence – Municipal Corporation Richard McGee, Chief Administrative Officer 13.5 Teck Pioneer Residence – Organizational Structure Changes Nancy Loach, Executive Director – Long Term Care 14. Matters from Closed Session 15. Confirmation Bylaw Bylaw 20-071 Being a bylaw to confirm the proceedings of Council at its meeting held August 11, 2020 BE IT RESOLVED THAT the following bylaw be read a first, second, and third time, numbered, passed, signed by the Mayor and the Clerk, and the Seal of the Corporation be affixed thereto; Bylaw Number 20-071, being a bylaw to confirm the proceedings of Council at its meeting held August 11, 2020. 16. Adjournment BE IT RESOLVED THAT Council adjourn the August 11, 2020 Regular Meeting of Council. Page 5 of 5 MINUTES Corporation of the Town of Kirkland Lake Regular Meeting of Council Electronically via Zoom July 14, 2020 4:40 p.m. Attendance – Electronically Mayor: Pat Kiely Councillors: Casey Owens Stacy Wight Patrick Adams Dennis Perrier Eugene Ivanov Rick Owen Staff: Chief Administrative Officer: Ric McGee Municipal Clerk: Meagan Elliott Treasurer: Keith Gorman Director of Planning and Land Development: Ashley Bilodeau Director of Community Services: Bonnie Sackrider General Manager of Public Works: Michel Riberdy Deputy Treasurer: Peter Georgeoff Director of Care: Nancy Loach Director of Economic Development: Wilfred Hass 1. Call to Order and Moment of Silence Mayor Pat Kiely requested a moment of silence. 2. Approval of the Agenda Moved by: Rick Owen Seconded by: Dennis Perrier BE IT RESOLVED THAT the Agenda for the Regular Meeting of Council held on July 14, 2020 beginning at 4:52 p.m. be approved as circulated to all Members of Council. CARRIED 3. Declaration of Pecuniary Interest Mayor Pat Kiely requested those present to declare any pecuniary interest with matters appearing on the agenda. Councillor Rick Owen declared a pecuniary interest on item 6.3, Town of Kirkland Lake –Organizational Structure and Training Update and 6.5, Sanitary Sewer Blockage Policy, as his wife and son work in the waterworks department. Councillor Casey Owens declared a pecuniary interest on item 6.5, Sanitary Sewer Blockage Policy as his home may be affected by the policy. Councillor Eugene Ivanov Regular Meeting of Council July 14, 2020 declared a pecuniary interest on item 6.7, Temporary Use By-law for Temporary Patio Expansions as he is a restaurant owner. 4. Petitions and Delegations 4.1 2019 Audit Report Lloyd Crocker, Grant Thornton Moved by: Eugene Ivanov Seconded by: Patrick Adams BE IT RESOLVED THAT the presentation by Lloyd Crocker from Grant Thornton on the 2019 Audit Report be received.
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