Tender Document

THE KALLAKURICHI CO-OPERATIVE SUGAR MILLS Ltd., MOONGILTHURAIPATTU. SANKARAPURAM, TALUK VILLUPURAM DISTRICT TENDER DOCUMENT Name of Work : Providing Cement Concrete Floor in Cane Yard (Balance area 5112Sq.m) in the Kallakurichi Coop. Sugar Mills Ltd., At Moongilthuraipattu. THE KALLAKURICHI-I COOP. SUGAR MILLS LTD., MOONGILTHURAIPATTU – 605 702. Sealed Tenders will be received by the Managing Director, Office of the Kallakurichi Coop. Sugar Mills Ltd., Moongilthuraipattu – 605 702v at his office up to 10am to 5pm for the work Providing Cement Concrete Floor in Cane Yard (Balance area 5112Sq.m) in the Kallakurichi Coop. Sugar Mills Ltd., at Moongilthuraipattu. 605 702. Villuppuram dist. Tamil nadu. Cost of Tender Documents : Rs.15000/- (Rupees Fifteen thousand only ) Plus Vat 5% 1. Bill Details : (Tender Document Bill) : No Dated: 2. Earnest Money Deposit : Rs.35000/- (Rupees Thirty Five Thousands Only) 3. Bill / DD Details (EMD Bill) : No. Dated: No. of pages in tender documents: 1. Tender Conditions : 17-Pages 2. Tender Schedule : 2-Pages 3. Special Condition : 2-Pages ----------- Total : 21-Pages ----------- Issued to : Thiru M/S. ...................................................................................................... ....................................................................................................................................... For Managing Director, The Kallakurichi Coop-Sugar Mills Ltd, Moongilthuraipattu. 605 703. TENDER CONDITIONS I/We enclose herewith a Demand Draft or the Payment of Sum of Rupees.………………………………………………………………………………….. If my/our tender is not accepted, this shall be returned to me/us on my/our application when intimation is sent to me/us of rejection on or at the expiry of Four months from the date of this tender whichever is earlier. If my/our tender is accepted, the Earnest Money shall be retained by the Mills as security for the due fulfillment of the contract. If upon written intimation to me/us by the MANAGING DIRECTOR KALLAKURICHI COOP SUGAR MILLS LTD., MOONGILTHURAIPATTU 605 702 office, I/we fail to attend the said office before the end of the period specified in such intimation, the tender will not be considered and if upon intimation, being given to me/us by the MANAGING DIRECTOR KALLAKURICHI COOP SUGAR MILLS LTD., MOONGILTHURAIPATTU 605 702 of acceptance my/our tender, I/We fail to make the additional security deposit or to enter into the required agreement as defined in clause 4 of the Tender Notice, then I/We agree to the forfeiture of the Earnest Money. Any notice required to be served on me/us personally or forwarded to me/us by post to me/us (Registered or Ordinary) or left at the address give herein. Such notice shall if sent at post be deemed to have been served on me/us at the time when in due course of post it would be delivered at the address to which it is sent. I/We fully understand that the written agreement to be entered into between me/us and the Mills shall be the foundation of the rights of both the parties and contract shall not be deemed to be complete until the agreement has first been signed by me/us and then by the proper officers authorized to ente. Into contracts on behalf of the Kallakurichi Coop. Sugar Mills Ltd., I am/we are professionally qualified and my/our qualification are given below: Name Qualification 1. 2. *To be entered in words and figures. CONTRACTOR I/We will employ the following technical staff to Supervising the work and will see that one of them is always a site during working hours personally checking all items of work and paying extra attention to such works requiring special attention (e.g) Centering, form work and reinforcements, etc. Name of members of technical Qualification Staff proposed to be employed 1. 2. 3. Note: (a) The tenderers should score out the penultimate/clause if the are not Professionally qualified. FOR SPECIAL ATTENTION OF THE TENDERERS 1. A copy of the recently tender registration in Government Department/ Government Undertaking., as a contractor shall be attached with the tender. 2. Current income tax and Sales Tax clearance certificate shall be enclosed with the tender. 3. Bank Guarantee will not be accepted towards Earnest Mone Deposit. Additional Security and withheld amount etc. The EMD should be remitted only Demand Draft or Banker’s cheque or small Savings Instruments in favour of Kallakurichi Coop Sugar Mills Ltd., Moongilthruraipattu 605 702 4. The following particulars shall also be furnished by the contractor along with the tender. (a) List of details of works executed by the contractor with their value. (b) A list of details of work under execution by the contractor, with their values. (c) Annual turn over of the contractor for the last fill Years. Necessary certificate to the effect issued the respective Ban shall be attached. CONTRACTOR 5. The Lowest tenderer when informed that his tender is under consideration shall have to furnish PERT CHART in the proper form WITHIN A WEEK from the date of receipt of letter calling for PERT CHART. THE PERT CHART should conform the departmental time schedule for the completion of the work furnished in the TENDER NOTICE. If the PERT CHART is not received within a week from the date of receipt of communication his tender will not be considered. SPECIAL INSTRUCTIONS TO THE TENDERERS 1. The tenderes should carefully go through the tender schedule and quote their rates for all items and alternative item also. 2. The rates should be filled in neatly in figures and word taking into account the metric units specified in the tender. Scribbling, Over-writings and era sings should be avoided. 3. The amount of each item of work should be worked out Proper care must be taken in working out the amount of each item of work taking into account the unit for which the rate is quoted and the quantity of work to be done under the item. 4. The total from each page should be arrived at the carriage over at every page and the grand total value of work should be worked out and shown at the end. 5. The tenders should be submitted along with a covering letter giving full details as called for in the tender notice and with particular care to the following items and if they are registered contractors, together with the copy of letter registering them in the appropriate class (classes). i. Details of the earnest money deposit remitted by “Demand Draft” Banker’s Cheque/Small Savings Instruments in favour of Kallakurichi Co-operative Sugar Mills Ltd., on any Nationalised Bank . ii. In case the tenderers are eligible for concessional Earnest Money Deposit and accordingly they have remitted the reference number and date in which the concession was granted should be specified and a copy of the aforesaid reference should be enclosed along with the tender for ready reference. iii. Latest Income tax and Sales Tax Clearance Certificates should be submitted along be submitted along with the tender. CONTRACTOR iv. Details of previous work done by the Tenderers covering the cost of the work, for Rs.25 lakhs in single Tender the agreement number and date, the department in which the work was carried our, etc. v. List of various machinery and other equipments at the disposal of the tenderer for use in the execution of the work. vi. The tender forms should be filled in while submitting the tender. The tenders submitted without filling up the tender form are liable to be rejected. vii. The tender must be submitted in a fullscape cover duly signing all the conditions, plans and schedule issued as Tender documents. viii. Only the rates for alternative items should be quoted and the amounts of these should not be included while arriving at total value tendered. When a tender is to be accepted the tenderer whose tender is under consideration shall attend THE KALLAKURICHI COOP-SUGAR MILLS LTD., MOONGILTHRURAIPATTU 605 702, VILLUPPURAM DISTRICT before the end of the period specified by written intimation to him. If the tenderer fails to attend THE VILLUPPURAM DT. KALLAKURICHI CO-OP.SUGAR MILLS LTD., MOONGILTHURAIPATTU -605 703. Office before the end of the period specified, his tender will not be considered. He shall upon intimation being given to ltd., Moongilthuraipattu 605 702 of acceptance of his tender make as security deposit the difference between 2% of the contract. This amount will be recovered from the First three consecutive bills at equal installments. The Contractor should sign an agreement in the proper departmental form for together with the earnest money and the amount withheld according to clause 68 of the Standard preliminary Specifications of the Tamil Nadu. Detailed standard Specifications shall be retained as Security for the due fulfillment of his contract. If a cash security deposit is made by the contractor he shall follow the procedure laid down on the proceeding paragraph for payment of earnest money and such deposit will not bear interest. Failure to enter into the required agreement or to make the security deposit as defined in this paragraph shall result in forfeiture of the earnest money. The written agreement to be entered into between the contractor and the mill shall be the foundation of the rights of both, until the agreement has first been signed by the contractor and them by the proper officer authorized to enter into contract on behalf of the VILLUPPURAM DT. KALLAKURICHI CO-OP.SUGAR MILLS LTD., MOONGILTHURAIPATTU 605702. CONTRACTOR The tenderer shall examine closely the Tamil Nadu. Detailed Standard Specification and also the Standard Preliminary Specifications contained therein and sign the Office copy of the Tamil Nadu Detailed Standard study before submitting his tender. Unit rates shall be for finished work in site. He shall also carefully study the drawings and additional specifications to be entered into before tendering.

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