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Ordinary Business Minutes 30.04.19

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Ordinary Business Minutes 30.04.19 [email protected] www.churchstoke.org CYNGOR CYMUNED YR YSTOG CHURCHSTOKE COMMUNITY COUNCIL 2 Rowes Terrace, Plough Bank, Montgomery, Powys. SY15 6QD Clerc i’r Cyngor | Clerk to the Council: E J Humphreys MA Oxf, CiLCA, FSLCC MINUTES of FULL COUNCIL ORDINARY BUSINESS MEETING on Tuesday 30th April 2019, 7.30pm at Churchstoke Community Hall. 1.0 Attendance, Apologies for Absence, Dispensations, and Declarations of Members’ Interests: to record attendance, to receive and resolve if desired on apologies for absence, to receive declarations of interest from Members in accordance with Part III of the Local Government Act 2000, which established the Local Government Code of Conduct for Members, and to note Members’ dispensations (papers 1a-b previously circulated). Attendance: Cllr G Frost, Cllr J Jones, Cllr M J Jones, Cllr R K McLintock, Cllr A Richards, Cllr B L Smith (Vice-Chairman), Cllr C P Smith, Cllr D N Yapp. In the absence of the Chairman, the Vice-Chairman took the Chair. The Vice-Chairman welcomed members of the public. Apologies for absence approved by Council: None. Other apologies for absence reported to the meeting: Cllr G Jameson, Cllr D L Powell (Chairman), Cllr J N Wakelam. Other Members not present: None. In attendance: E J Humphreys (Clerk to the Council). Declarations of Members’ interests: Members declared personal / prejudicial interests at the start/ during the meeting as follows: Agenda Item Councillor Nature of Declaration Number Personal and prejudicial interest as a Public 2.1 M J Jones member of Powys CC Planning Participation Committee Personal and prejudicial interest in Public planning application 19/0398/FUL 2.1 D N Yapp Participation with family member being a neighbour of the applicant Personal and prejudicial interest as a Planning 5.5 M J Jones member of Powys CC Planning Applications Committee Planning Personal and prejudicial interest in 5.5 D N Yapp Applications planning application 19/0398/FUL Minutes Ordinary Business Meeting 300419 Approved by Council.docx Page 1 of 13 [email protected] www.churchstoke.org with family member being neighbour of applicant Personal and prejudicial interest in Planning planning application 19/0301/FUL 5.5 G Frost Applications being a personal friend of the applicant 2.0 Public Participation: to receive members of the public who wish to address the council in respect of any item of business included in the agenda. Any member of the public wishing to speak must notify the Clerk to the Council no later than 15 minutes prior to the start of the meeting. 2.1 Agenda Item 5.5 Planning Application 19/0398/FUL: Declarations of Members’ Interests: • Cllr M J Jones declared a personal and prejudicial interest and left the meeting for this item. • Cllr D N Yapp declared a personal and prejudicial interest and left the meeting for this item. A member of the public addressed Council concerning the planning application, highlighting her reasons for objection including: • Being similar to an application in Oct’2017 which was refused by the planning authority • The development is in close proximity to a private dwelling and being an overbearing development on to a dwelling • Loss of light and visual amenity for the dwelling • Other options for the business activity might be available to the applicant further away from the dwelling. The Vice-Chairman reminded Council that CCC is a consultee but not the decision maker – planning decisions being a function of Powys CC – and thanked the member of the public for addressing the Council. 3.0 Minutes of Meetings 3.1 To approve & sign as a correct record the minutes of the Full Council Ordinary Business Meeting 26th March 2019 at Hyssington Village Hall (paper 3.1 previously circulated). The minutes of the Full Council Ordinary Business Meeting 26th March 2019 at Hyssington Village Hall were reviewed. RESOLVED: The minutes of the Full Council Ordinary Business 26th March 2019 at Hyssington Village Hall are approved and signed as a correct record. 3.2 Matters Arising from Minutes for Information: to report matters arising for information from the minutes of the Full Council Ordinary Business Meeting 26th March 2019 at Hyssington Village Hall. 3.2.1 (3.0) Guest: Dyfed Powys Police Minutes Ordinary Business Meeting 300419 Approved by Council.docx Page 2 of 13 [email protected] www.churchstoke.org The Clerk reminded Members that the details of the Go Safe website to enable members of the public to upload dashcam and other evidence to the police (https://gosafesnap.wales/) have been circulated. RESOLVED CCC will make the Go Safe link available on the community council website. Action – Clerk to process 3.2.2 (4.2.1) Recreation Field Aeration The Clerk reported that Powys CC has confirmed that for 2019-20 the aeration will be deeper, and notice will be given in advance. 3.2.3 (8.1) Commemorative Benches Cllr G Frost and Cllr R K McLintock reported that the bench will be installed at Hyssington by the coming weekend. The Clerk reported that it has not been yet possible to resolve the location in Churchstoke with Powys CC Highways. 4.0 Governance: 4.1 Electoral Matters: Hyssington Ward: further to the elections 4th May 2017 and the Declaration of Intent to Co-Opt dated 8th May’17, to receive nominations and to co-opt to fill the 1 remaining vacancy on the council for Hyssington Ward. The Vice-Chairman reminded Members of the remaining vacancy in Hyssington Ward following elections on 4th May 2017, and of publication of intent to co-opt. The Clerk reported no expressions of interest have been received. Action – Members to seek 4.2 Dates of Meetings: to receive and resolve a request by the Clerk to reschedule the May meetings from 29th to 22nd May 2019 to facilitate attendance by the Clerk at Buckingham Palace upon invitation by The Lord Chamberlain for Her Majesty. The Clerk reported that he has been nominated by the Welsh Government and invited by the Lord Chamberlain acting on the commend of Her Majesty, to attend at Buckingham Palace on 29th May. RESOLVED CCC congratulates the Clerk on the nomination and invitation to attend Buckingham Palace Garden Party on 29th May 2019 and moves the date of the May meetings to 22nd May’19 to facilitate attendance. Action – Clerk to process 5.0 Planning Matters 5.1 Planning Specific Correspondence: 5.1.1 Powys CC Cabinet Member for Economy & Planning: to receive for information the second reply regarding ‘Publishing 3rd Party Correspondence’ (paper 5.1.1 previously circulated). Council received a reply from Powys CC Cabinet Portfolio Holder Cllr Martin Weale to CCC’s second protest indicating that whilst CCC’s concerns are noted he does not consider it necessary to review the decision. Noted. Minutes Ordinary Business Meeting 300419 Approved by Council.docx Page 3 of 13 [email protected] www.churchstoke.org 5.1.2 Other Planning Specific Correspondence: to receive and circulate for information other planning specific correspondence as will be brought to the attention of the council by the Clerk. The Clerk reported other correspondence, highlighting certain items, which will be circulated electronically post meeting where electronic copies are available, and set out in appendix 1. a) Planning Aid Wales: Planning4Communities Newsletter Mar’19 b) Planning Aid Wales: Training dates and details • Planning Your Places, at Pontypridd & at Carmarthen • Responding to Planning Applications & Maximising your Community Influence at Llangynidr. Action – Clerk to circulate documents post meeting 5.2 Powys CC Planning Determinations: to report from Powys CC notifying the community council of planning decisions in the community council area (paper 5.2 previously circulated). Council received notice of Powys CC planning determinations as follows: Ref. Site Powys CC Decision 19/0150/HH Bridge Cottage, Pentre Approve 19/0191/AGR Land adj Stapeley Cottage, White Grit Approve 5.3 Planning Inspectorate Appeals: Notice(s) of Appeal: to receive & resolve responses to Notices of Planning Appeal including but not limited to those listed below. Later Notices will be considered at the discretion of the Chair. Ref. Appellant Site Description None. 5.4 Pre-application Consultations by Developers: to receive & resolve responses to pre-application consultations by developers including but not limited to those listed below. Later applications will be considered at the discretion of the Chair. Ref. Applicant Site Description rec. None. 5.5 Planning Applications: to receive & resolve responses to consultations; full application(s) detail(s) at http://pa.powys.gov.uk/online-applications/?lang=EN including but not limited to those listed below. Later applications will be considered at the discretion of the Chair. Declarations of Members’ Interests: • Cllr M J Jones: all applications: declared a personal and prejudicial interest in all applications and left the meeting for these items. • Cllr G Frost: 19/0301/FUL: declared a personal and prejudicial interest in the application and left the meeting for this item. • Cllr D N Yapp: 19/0398/FUL: declared a personal and prejudicial interest in the application and left the meeting for this item. Council considered planning application consultations as below. RESOLVED: Minutes Ordinary Business Meeting 300419 Approved by Council.docx Page 4 of 13 [email protected] www.churchstoke.org Council responds to consultations on planning applications by Powys CC as follows: Ref. Applicant Site Description rec. 19/0301/FUL Mr Simon Beadman, Rhiastyn House, Change of use of Rhiastyn House, Hyssington annex to holiday let S Hyssington 19/0318/FUL Mr Lewis, Meadow Meadow Place, Change of use of land Place, Weston Weston Road. for the siting of 2no S* Road. White Grttt White Grttt glamping pods and associated works 19/0398/FUL Mr G Griffiths, Tyddyn, Green Erection of an Tyddyn (Ashcroft), Lane, Churchstoke extension to existing O* Green Lane, agricultural shed Churchstoke 19/0410/FUL Mrs Victoria Hunns, The Knapps, Erection of a garage/ The Knapps, Hyssington workshop and all S Hyssington associated works *19/0318/FUL: CCC supports the application in principle with reservations regarding drainage through the existing systems.
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