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Request for Proposal No. 2019-16

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Request for Proposal No. 2019-16 REQUEST FOR PROPOSAL NO. 2019-16 Environmental Consulting Services to the Community Development Department SUBMITTALS: Three (3) bound copies and one (1) electronic PDF file on a flash drive of the proposal in sealed envelope(s) must be received by the City of Rosemead’s City Clerk’s Office by no later than Monday, December 2, 2019 at 5:00 p.m. CONTACT PERSON: Lily Valenzuela, Planning & Economic Development Manager City of Rosemead 8838 E. Valley Boulevard Rosemead, California 91770 (626) 569-2142 [email protected] PROPOSALS RECEIVED AFTER THE TIME AND DATE STATED ABOVE SHALL NOT BE CONSIDERED. FACSIMILE AND E-MAIL PROPOSAL WILL NOT BE ACCEPTED. INQUIRIES: Direct questions for clarification on Request for Proposal documents to Lily Valenzuela, Planning & Economic Development Manager at (626) 569-2142 or [email protected] MODIFICATIONS: Any modification of this Request for Proposal will be provided to consultants who request notification of any modifications. ISSUANCE DATE: November 14, 2019 City of Rosemead – Residential Planned Development Request for Proposal No. 2019-16 ABOUT THE TASK The City of Rosemead Planning Division received entitlement applications (General Plan Amendment, Zone Change, Planned Development Review, and Tentative Tract Map) requesting to construct a new residential planned development. The project consists of 29 units ranging in size from 1,252 square feet to 1,632 square feet. A two-car garage is also proposed for each residential unit. In addition, the development will also include private and common open space areas and guest parking spaces. The subject site is located at 3133-3141 Willard Avenue in the Light Multiple Residential (R-2) zone. The residential planned development is proposed on a 1.19-acre site located on the west side of Willard Avenue, between Dorothy Street and Garvey Avenue. As illustrated in the General Plan Land Use and Zoning Maps (Attachment “A”), the project site is currently designated in the General Plan Land Use Map as Medium Density Residential and on the Zoning Map as Light Multiple Residential (R-2). The Applicant (Olson Company) is proposing to change the land use designation from Medium Density Residential (0-12 du/acre) to High Density Residential (0-30 du/acre) and on the Zoning Map, from Light Multiple Residential (R-2) to Planned Development (P-D). The preliminary development plans are attached as Attachment “B”. Please note the plans will be revised to meet the Rosemead Municipal Code development standards. BACKGROUND The City of Rosemead is located in the San Gabriel Valley in the eastern portion of Los Angeles County and encompasses 5.2 square miles. Rosemead was incorporated as a City in 1959. The City enjoys good access to major transportation corridors including San Bernardino Freeway (Interstate 10), San Gabriel River Freeway (Interstate 605), Rosemead Boulevard - a California State Highway (Route 19), Mission Drive, Temple City Boulevard, Valley Boulevard, and Walnut Grove Avenue. Strong municipal services and specialized programs distinguish Rosemead as one of the region’s leading communities in which to live and work. Page 2 of 17 City of Rosemead – Residential Planned Development Request for Proposal No. 2019-16 THE ORGANIZATION Rosemead operates under the Council/Manager form of government. The City Council is elected at large to four year, overlapping terms. The Mayor is elected by a majority vote of the City Council and rotates each year. The City Manager is appointed by and serves at the pleasure of the City Council. Gloria Molleda currently serves as the City Manager. The Planning Division serves under the direction of the Community Development Director. The Community Development Department combines the functions of Planning, Building & Safety, Economic Development, Housing, and Code Enforcement. FIRM QUALIFICATIONS In selecting one firm to provide these services, the City of Rosemead seeks the following qualifications: 1. Education, experience, and background in environmental consulting. 2. Qualifications of the Proposal Team. Has the firm been in this type of business for a reasonable length of time? Are referenced prior consulting engagements clearly related to the scope of services desired? Were clients of this firm satisfied that they received high quality professional work? 3. Adequacy of the consultant’s staff to perform the work, including sufficient depth of staff to ensure completion in the event the assigned principals or project managers are unable to perform their duties. 4. Outstanding communication and work skills, including the ability to work in a team environment within a demanding public atmosphere. 5. Documentation of errors and omissions insurance, other insurance as required by City policy, and equal employment opportunity as required by law. 6. For continuing services subject to annual renewal, willingness to participate in an annual cost-effectiveness and performance evaluation in writing by the City’s Finance Director and Community Development Director prior to contract renewal. PROPOSAL REVIEW Selection will follow these steps: 1. Proposal Review: Upon receiving a satisfactory number of proposals, candidates and firms will be evaluated by Community Development personnel. If needed, the best- qualified firms will be invited to participate in an interview. 2. Interview: If needed, a panel consisting of at least three (3) staff members from the City of Rosemead will interview firm/s. Each firm will be given an hour’s space, with the first 10 minutes allocated for a brief presentation. Work samples are encouraged; fancy audio-visual presentations are discouraged. Page 3 of 17 City of Rosemead – Residential Planned Development Request for Proposal No. 2019-16 3. Professional Services Agreement: Upon identification of a preferred provider, the Community Development Director or his/her designee will request a Professional Services Agreement subject to negotiation of precise work program, terms of payment, and other City requirements. BACKGROUND INFORMATION All proposals shall include the following material: 1. Contact Information: name, address, and contact information including fax, e-mail, and other means of contacting the firm. 2. Firm Profile: Include size and organization, rates, functions and capabilities, and firm philosophy. 3. Relevant Experience and Skills: focusing on the specific needs identified in this proposal, including a description of at least three (but no more than six) prior assignments of the firm within the past five years in which services similar in scope to those outlined in this RFP. Each description must be limited to one page. For each of these prior assignments, provide the following: a. The name of the organization, mailing address, contact name, and telephone number. b. The dates during which the services were performed. c. A summary of the products delivered for the contracted work. 4. Project Approach, where applicable: Include an outline of how services would be made available to the City. 5. Project Team: Include precise designation of responsible principals and project managers handling day-to-day work program; names and resumes of back-up personnel supporting the project managers; and designation of an alternate project manager in the event illness or other occurrence prevents the project managers from overseeing the contract. 6. Resumes of Key Project Personnel demonstrating experience and capabilities in the subject areas requested. 7. Documentation of Recent Projects specifically addressing the types of work products and activities contained in the request for proposals; the budget employed; references or contacts currently available to answer City questions. 8. Current and Accessible References: References must have experience with the particular individuals assigned rather than to the firm. Proposal should be clear and correct with respect to what firm the respondent was with when performing the work. 9. Falsification of work experience by documenting projects not handled by the firm or individuals will be grounds to eliminate the proposal from further consideration. Page 4 of 17 City of Rosemead – Residential Planned Development Request for Proposal No. 2019-16 10. Cost breakdown: A bid proposal for one initial study and Negative Declaration (ND), Mitigated Negative Declaration (MND), or Environmental Impact Report (EIR) with a dollar amount break down is requested along with hourly rates for the team’s personnel. 11. Timeline: A detailed timeline should be provided for the environmental documents, including the initial study and either an ND, MND, or EIR proposal. DOCUMENT SUBMITTALS The sole source of contact regarding this RFP is Lily Valenzuela, Planning & Economic Development Manager at (626) 569-2142 or [email protected]. 1. To be considered, please submit three (3) bound copies of your proposal and one (1) unbound reproducible copy of the proposal in sealed envelope(s) that shall be clearly marked: “REQUEST FOR PROPOSAL NO. 2019-16 ENVIRONMENTAL CONSULTING SERVICES DO NOT OPEN WITH REGULAR MAIL” 2. All proposals must be received at the address below no later than 5:00 p.m. on Monday, December 2, 2019. 3. All proposals received will be date and time stamped. Proposals received after the due date and time will be returned unopened. 4. Proposals must be addressed to: City of Rosemead City Clerk’s Office Attn: Ericka Hernandez, City Clerk 8838 E. Valley Boulevard Rosemead, California 91770 Faxed or e-mailed proposals will not be accepted. Hand carried proposals will be accepted before the response due date and time at the address above during normal business hours of 7:00 a.m. through 6:00 p.m., Monday through Thursday. The City of Rosemead City Hall is closed on Fridays. ATTACHMENTS: A. General Plan Land Use and Zoning Maps B. Preliminary Plans (Site Plan, Floor Plan, and Elevations) C. Scope of Work D. Distribution List Page 5 of 17 City of Rosemead – Residential Planned Development Request for Proposal No. 2019-16 Attachment “A” – General Plan Land Use and Zoning Maps Page 6 of 17 City of Rosemead – Residential Planned Development Request for Proposal No. 2019-16 Page 7 of 17 City of Rosemead – Residential Planned Development Request for Proposal No.
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