Annual Report 2019 – 2020 HUTT OLD BOYS MARIST RUGBY FOOTBALL CLUB (INC) Twenty Seventh Annual Report & Financial Statement For the year ended 30 September 2020 1 Annual General Meeting Twenty Seventh Annual Report and Statement of Accounts as at 30th September 2020 Business 1. Roll Call of Members 2. Apologies 3. Obituaries 4. Confirmation of Minutes of the AGM held Thursday 24th October 2019 5. Presentation and adoption of the Annual Report, Balance Sheet and Statement of Accounts as at 30th September 2020 6. Election of Committee and Other Officers i) President ii) Secretary iii) Treasurer iv) Committee v) Honorary Auditor vi) Honorary Solicitor vii) Patrons 7. Close of Annual General Meeting 8. General Business TO BE PRESENTED AT THE 27th AGM OF THE HUTT OLD BOYS MARIST RUGBY FOOTBALL CLUB INC. HELD 29th OCTOBER 2020, COMMENCING AT 7.00pm AT THE CLUBROOMS MYRTLE STREET, LOWER HUTT 2 Office Bearers 2020 PATRONS Mr Simon Stack, Principal, St Bernard’s College Mr Ross Sinclair, Principal, Hutt Valley High School, Mr Grahame Duffy, Rector, Saint Patrick’s College, Silverstream PRESIDENT Mr Greg Hooper CHAIRMAN Mr Phil Saxton TREASURER Mr Mike Upton SECRETARY and WRFU DELEGATE Mr Dave Rose MANAGEMENT COMMITTEE Mr Pat Braid Ms Mo Laumatia Mr Kevin Melville Mr Santell Pickett Mr Nick Risdon Mr Loma Soloa Mr Stu Tutt Mr Dave Merritt Mrs Anka Browne SUB-COMMITTEE PARTICIPANTS Mr Jim Longstaff Mr Peter McGuinness Mr Sean McGuinness Mr Tony O’Connell Mr John Sheehan GAME DEVELOPMENT OFFICER Mr Nick Risdon HONORARY CHARTERED ACCOUNTANT Mr Brian Hall HONORARY SOLICITORS Gibson Sheat Law Link - Mr Nigel Stirling 3 LIFE MEMBERS Hutt Hutt Valley Marist W Judd (1924) J J Gonley (1958) A McBain (1928) N J McGurk (1960) W Patterson (1929) J G Towhill (1961) C H Slater (1944) R A Williams (1962) J E La Roche (1947) W G Barry (1962) M Welch (1944) P D Eilers (1965) C W Dudding (1947) J B Quin (1967) L Grant (1949) P J Wells (1973) Sir A Roberts (1955) G Flett (1973) R J Feeney (1955) J S Fulton (1974) J W McHolm (1956) S T Mahony (1975) F Treseder (1959) J B Gresham (1976) F J Feeney (1959) M J Reedy (1977) R H McKay (1960) M Ryan (1978) J C Saulbrey (1961) B S Gibson (1982) S J Hobbs (1962) L W Ives (1984) G Roberts (1968) B G Fraser (1988) H McPherson (1968) K A Leach (1988) E Dalton (1968) W H Cruickshank (1993) Woburn/HSOB Hutt Old Boys Marist M Elsom (1968) R Poole (1999) D Bruce (1999) Hutt Old Boys J Persico (2003) R B Ferguson (1972) R Keown (2003) F S Ransom (1973) C R Bailey (2009) M Payne (1978) P Ballinger (2010) K Barker (1979) P McGuinness (2012) H Greathead (1980) N Heffernan (2012) M A Perrett (1984) J R Sheehan (2014) B N Burt (1988) G Hooper (2014) C Carter (2014) G Coley (1993) L D Smith (1993) 4 Hutt Old Boys Marist Rugby Football Club Minutes from 26th Annual General Meeting HOBM Clubrooms, Myrtle Street, Lower Hutt Thursday 24th October 2019, 7:00pm Present: Scott Ashton, Pat Braid, Karen Braid, Anka Browne, Mike Hally, Greg Hooper, Moana (Mo) Laumatia, Jim Longstaff, Max Parsonage, Russell Poole, Nick Risdon, Ben Ross, Phil Saxton, Loma Sola, Warwick Stoupe, Mike Upton Apologies: Dave Rose, Will Caccia-Birch, Kevin Melville, Rys Parsonage, Neville Heffernan, Graham Harding, Barry Hayes Moved by Jim Longstaff, seconded by Max Parsonage, carried. Obituaries: Joy Patchet, Ron Crilly, Peter Eiliers Confirmation of Minutes from 25th AGM held on 18th November 2018: The minutes were available for reading. Mike Upton moved the minutes be accepted as being true and correct, seconded by Phil Saxton. Motion was carried. There were no matters arising. Annual Report: Copies were made available at the meeting. Chairman’s Report: Phil Saxton spoke to the report. The regulations for the bar licensing are becoming more difficult but due to a lot of hard work from the house committee and other volunteers we have been successful in securing a license. We have been blessed to be able to make appointments this year of Nick Risdon to the Game Development Officer role and Anka Browne to the Club Administrator role. The Game Development Officer role is changing and becoming more focused on working in and with the community. The report was moved by Phil Saxton, seconded by Jim Longstaff, carried. Treasurer’s Report: Mike Upton spoke to the report. Player subscriptions are still low, and the incoming committee will need to put some work into this area. We received a grant that enabled us to upgrade the security system in the clubrooms. The Golf day fundraiser was a big success and congratulations to those that worked to make this happen. Paul O’Reilly ran another event raising nearly $1,000 for the players fund. Additional staff required for the bar impacted on the profits however this was required to meeting our licensing agreement. 5 Greg Hooper commented that since Mike started there has been several improvements and thanked him for his good work, professionalism, and transparency. The report was moved by Mike Upton, seconded by Phil Saxton, carried. Game Development Officer Nick spoke to the report. A component of the job is WRFU tasks. Focusing from March to August on the club. The work with our secondary schools, Sacred Heart, HVHS and St Bernards will provide benefits to club. Most recent work has been focused on the Eagles Academy game, sevens training for the tournament and communicating with ex junior players. Nick is also looking forward to working with the junior club next year. Eagles Supporter Club (ESC): Mike Hally spoke to the report. The ESC has 54 members who donate around $14,000 per annum to the fund. The ESC is well set up and running well and have had a good year of signing up new members. The brochure has been updated and new jackets were purchased for members. Given the lightness of the new jackets, Warwick Stoupe questioned if there are any thoughts about getting something a bit warmer to wear? Phil spoke about new partnership with NZ Uniforms and advised that supporters gear will become more accessible through the NZ Uniforms shop on High Street. Jackets may be something that could be considered in adding to the supporter’s range. Junior Club: Ben Ross, Junior Club Convenor, introduced himself. The junior club has a strong base of volunteers on the committee and good number of coaches. The junior playing numbers are up. Election of President: Phil Saxton nominated Greg Hooper to the office of President, which was seconded by Mike Upton. There being no other nominations the motion was carried. Election of Honorary Auditor: Mike Upton moved that Brian Hall be re-appointed as Honorary Auditor, which was Seconded by Jim Longstaff. The motion was carried. Election of Honorary Solicitor: Max Parsonage moved that Nigel Stirling, Gibson Sheat be re-appointed as Honorary Solicitor, which was Seconded by Mike Hally. The motion was carried. Election of Treasurer: Phil Saxton moved that Mike Upton be re-appointed as Treasurer, which was Seconded by Jim Longstaff. There being no other nominations the motion was carried. 6 Election of Secretary: Phil Saxton moved that Dave Rose be re-appointed as Secretary, which was Seconded by Mike Hally. There being no other nominations the motion was carried. Election of Committee: Nominee: Nominated by: Seconded by: Santell Pickett Phil Saxton Mike Upton Kevin Melville Phil Saxton Mike Upton Pat Braid Jim Longstaff Phil Saxton Stu Tutt Jim Longstaff Mike Upton Loma Soloa Moana (Mo) Laumatia Phil Saxton Moana (Mo) Laumatia Phil Saxton Mike Upton Phil Saxton Mike Upton Jim Longstaff It was noted that others can be seconded onto sub-committees by the committee. Mike Upton moved that nominations be closed, seconded by Max Parsonage. Those nominated onto the committee were carried by the members present. Patrons: Greg moved that the Principals of St Bernard’s College and Hutt Valley High School along with the Director of St Patricks College, Silverstream be elected as patrons of the club. This was seconded by Mike Upton. The motion was carried. Nick Risdon asked if there was a reason for these patrons. This is historical but Sacred Heart College should be considered. The committee will contact the Principal of Sacred Heart College. General Business: None There being no further business the meeting closed at 7:45pm. Accepted as true and correct at the AGM held on Thursday 29 October 2020 Greg Hooper, President: 7 Chairman’s Report I am pleased to report that despite the disruptions caused by COVID-19 during the 2020 season, the season finished with another successful year on and off the field. Starting the period, the committee negotiated a new partnership with NZ Uniforms. This has given our club more transparency, a better working relationship and a shop in Lower Hutt that can display and promote our club attire. We look forward to working with NZ Uniforms as we work to build on this relationship. The house committee have continued to look at ways to improve operations. Regarding our facilities, we have been fortunate to receive funding to carry on with the much-needed repairs and maintenance in the green room. This work will take place in the offseason and includes replacement of the artificial flooring etc. Other R&M in the pipeline approved by committee include replacing front and rear doors, painting of the clubrooms, gym floor and some other minor repairs etc. Regulations are tightening up when it comes to the serving of alcohol and food and I am pleased to report we have added another two licensed bar personnel, food and hygiene licenses are in place and we have processes to monitor as required.