JUNEE SHIRE COUNCIL
AGENDA AND BUSINESS PAPER
Ordinary Meeting of
Council
Tuesday, 23 JUNE 2015
@ 4.30pm
in the Council Chambers
Our Vision:
“Junee will be a great place to live, with a healthy civic pride. That will come about because the amenity of the Shire – social, recreational, cultural, environmental and visual – is the best quality possible given our circumstances. There will be an increase in population because of this, with the increase made up of people who are net contributors to the community.
“Junee will be prosperous and existing services and businesses will have been preserved and grown. The Shire will have economic development strategies recognising the different circumstances of urban and rural areas.
“Junee will be a place where innovative, responsive leadership and management occurs in all facets of community life.
“It will be an independent Local Government area with a strong sense of identity.”
Our Mission:
The community and Junee Shire Council are to Make Tracks systematically and with determination towards the Shire Vision.”
Our Community Values:
Proud and welcoming – we are proud of our Shire and as a friendly community we encourage and support new residents and business owners.
Innovative and progressive – we welcome new ideas and we seek to make changes that will improve the lifestyle of our community.
Inclusive – we have a perspective broader than the Shire boundary; our regional focus means we are tuned to the opportunities available through co-operation and partnerships.
Leadership and wisdom – we listen and act; we are prepared to take tough decisions in the best interests of the future of our people, our place and our economy. AGENDA
APOLOGIES
RIVERINA JOINT ORGANISATION PRESENTATION BY JULIE BRIGGS, REROC
CONFIRMATION OF MINUTES ORDINARY MEETING 19 MAY 2015
MATTERS ARISING OUT OF MINUTES
DECLARATIONS OF INTEREST
MAYORAL MINUTE
GENERAL MANAGER’S REPORT 1[GM] JUNEE ADVISORY COMMITTEE 2[GM] COMBINED DELIVERY PROGRAM OPERATIONAL PLAN 2015-2019 3[GM] ROAD NAMING - BROADWAY 4[GM] RIVERINA REGIONAL LIBRARY DEED OF AGREEMENT 5[DCCS] DETERMINATION OF ANNUAL REMUNERATION FEES FOR COUNCILLORS AND MAYORS 6[DCCS] WRITE OFF OF RATE ARREARS 7[DCCS] FUNDING FOR FAMILY DAY CARE AND COMMUNITY TRANSPORT 8[DCCS] CORPORATE CREDIT CARD POLICY 9[DCCS] INVESTMENT POLICY 10[DCCS] COUNCIL INVESTMENTS AND BANK BALANCES 11[DES] ANNUAL SEWERAGE ACTION PLAN 12[SM] DEVELOPMENT APPLICATION NO. 2015/19 – STORAGE SHED AND HOBBY RAILWAY – 86-90 WARDLE STREET JUNEE
CORRESPONDENCE
COMMITTEE REPORTS JJRAC Section 355 Committee
DELEGATES REPORTS Eastern Riverina Destination Management Organisation Junee Golf Club RENWA Weeds Report Sports Committee
NOTICES OF MOTION Cr P Halliburton Cr N Smith
LATE BUSINESS (MATTERS OF URGENCY)
QUESTIONS/STATEMENTS WITH NOTICE
INFORMATION BOOKLET – TABLED FOR THE INFORMATION OF COUNCILLORS
GENERAL MANAGER’S CONFIDENTIAL REPORT – RECOMMENDATIONS OF COMMITTEE OF A WHOLE MEETING
CLOSE
JUNEE SHIRE COUNCIL
CONFIRMATION OF MINUTES ORDINARY MEETING
MINUTES OF THE ORDINARY MEETING OF JUNEE SHIRE COUNCIL HELD IN THE COUNCIL CHAMBERS, BELMORE STREET, JUNEE ON TUESDAY, 19 MAY 2015.
The meeting opened at 4.30pm.
PRESENT
Councillors N Smith, M Austin, R Callow, A Clinton, P Halliburton, L Cummins, M Holmes, C Randall and J Ward.
STAFF
General Manager, Director Corporate and Community Services, Director Engineering Services and Executive Assistant.
ADDRESS BY TILMA MANAGEMENT
Mrs Linda Tillman and Ms Lisa Cameron from Tilma Management addressed the Council and gave a presentation on Town Pride and Promotional activities in Junee for the previous twelve months.
CONFIRMATION OF MINUTES – ORDINARY MEETING 21 APRIL 2015
01.05.15 RESOLVED on the motion of Cr M Holmes seconded Cr M Austin that the minutes of the Ordinary Meeting held on 21 April 2015, copies of which had been supplied to each Councillor, be confirmed with the removal the words “Unanimous vote in favour recorded by show of hands” in Minute No: 19.04.15.
BUSINESS ARISING
Nil
DECLARATIONS OF INTEREST
Councillors were invited to disclose any Declarations of Interest related to the items of business in the report.
Councillor A Clinton declared a major non-pecuniary interest in Item 4 of the General Manager’s Report as he is the proponent and will be excusing himself from the discussion and voting on the item.
Councillor A Clinton declared a minor non-pecuniary interest in Confidential Item 1 as his self- managed super fund is the part owner of a property in which the owners of Remax Real Estate are also part owners.
MAYORAL MINUTE
Nil
GENERAL MANAGER’S REPORT
The General Manager presented a report which dealt with Items 1 to 7, and the following action was taken:
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1[GM] FEDERAL ASSISTANCE GRANT INDEXATION FREEZE 2014-2017
02.05.15 RESOLVED on the motion of Cr P Halliburton seconded Cr M Holmes that Council:
1. Endorse the Australian Local Government Association approach to advocate for the reversal of the three year indexation freeze applied to the Federal Assistance Grants by the Federal Government from 2014/15
2. Acknowledges the importance of federal funding through the Financial Assistance Grants program for the continued delivery of Council services and infrastructure.
3. Ensure the Federal Assistance Grants, is appropriately identified as Commonwealth grant funding in Council publications, including annual reports.
2[GM] ATHENIUM - THEATRE SEATING
03.05.15 RESOLVED on the motion of Cr R Callow seconded Cr J Ward that the current dress circle seating at the Athenium be donated to the Friends of Athenium Theatre & Cultural Centre Inc. for their disposal to enable replacement seating to be installed and that a letter be sent to the Friends of Athenium Theatre & Cultural Centre Inc and the Junee Mens Shed acknowledging the good work being carried out at the Athenium building.
3[GM] LOCAL GOVERNMENT NSW ANNUAL CONFERENCE – 11-13 OCTOBER 2015
04.05.15 RESOLVED on the motion of Cr R Callow seconded Cr L Cummins that:
1. The Mayor, Deputy Mayor and General Manager attend the Local Government NSW Annual Conference 2015 with associated costs being paid by Council.
2. Council’s voting delegate to the Local Government NSW Annual Conference be the Mayor.
3. The Mayor and General Manager attend the planned one day Local Government Australia Professional Forum 2015.
4. Councillor M Austin and Councillor M Holmes attend the Local Government NSW Annual Conference 2015, as observers, with the Council to pay the registration costs for the conference and Councillors Austin and Holmes to pay all other associated costs.
4[DCCS] 25 THOMAS STREET, JUNEE – SUBDIVISION
Councillor A Clinton left the Council Chambers at 5.10pm.
05.05.15 RESOLVED on the motion of Cr L Cummins seconded Cr C Randall that the seal of Council be affixed to the Section 88B Instrument in relation to Subdivision Certificate No. 2015/2 being the plan of subdivision of Lot 31, Section 1 in Deposited Plan 1554, 25 Thomas Street, Junee.
Councillor A Clinton returned to the Council Chambers at 5.11pm.
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5[DCCS] QUARTERLY BUDGET REVIEW STATEMENT - AT 31 MARCH 2015
06.05.15 RESOLVED on the motion of Cr J Ward seconded Cr M Austin that:
1. The Quarterly Budget Review Report at 31 March 2015 be received and noted; and
2. The Council approve the variations in budgets at 31 March 2015.
6[DCCS] DRAFT INTEGRATED PLANNING AND REPORTING DOCUMENTS
07.05.15 RESOLVED on the motion of Cr C Randall seconded Cr R Callow that the Delivery Program 2015-19 and the Operational Plan 2015-16 be advertised for public comment.
7[DCCS] COUNCIL INVESTMENTS AND BANK BALANCES
08.05.15 RESOLVED on the motion of Cr P Halliburton seconded Cr J Ward that:
1. The Monthly Investment Reports as at 30 April 2015 be received and noted.
2. The Certificate of the Responsible Accounting Officer be noted and the report adopted.
COMMITTEE REPORTS
Nil
DELEGATES’ REPORTS
• Old Junee Progress Association – Cr C Randall • Junee Sports Committee – Cr M Holmes
09.05.15 RESOLVED on the motion of Cr P Halliburton seconded Cr M Holmes that Council write to Football Wagga Wagga to explain the significance of the Riverina Schoolboys Football Carnival and urge them to switch the Junee Jaguars home game scheduled at Burns Park on the weekend of the Annual Riverina Schoolboys Football Carnival.
• REROC – Cr L Cummins • Goldenfields Water County Council – Cr A Clinton • Eastern Riverina Destination Management Organisation – Cr R Callow • Cooinda Court – Cr J Ward • IPART & LGNSW – Cr P Halliburton
NOTICE OF MOTION
10.05.15 RESOLVED on the motion of Cr P Halliburton seconded Cr M Holmes that the motions presented by Councillor P Halliburton be bought back to the June 2015 Ordinary Council meeting.
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11.05.15 RESOLVED on the motion of Cr L Cummins seconded Cr C Randall that costings to install a childproof fence around the playground area of Memorial Park be bought back to the June 2015 Ordinary Council meeting. LATE ITEMS
Nil
QUESTIONS ON NOTICE
Nil
INFORMATION BOOKLET
The information booklet was received and noted.
12.05.15 At 6.36pm Council RESOLVED on the motion of Cr A Clinton seconded Cr M Austin to go into Closed Committee of the Whole under Section 10A (2(a) of the Local Government Act 1993 to consider personnel matters concerning particular individuals (other than Councillors).
At this stage of the meeting, members of the public gallery who were present at this time, retired from the Council Meeting.
LATE ITEM CONFIDENTIAL REPORT
1[GM] JOHN POTTS DRIVE PROPERTY DEVELOPMENT
13.05.15 RESOLVED on the motion of Cr R Callow seconded Cr J Ward that:
1. Council set a non-negotiable selling price for lots within the John Potts Drive Land Development at:
• Lot 27 - $65,000 • Lot 28 - $70,000 • Lot 29 - $67,000 • Lot 30 - $67,000 • Lot 31 - $67,000 • Lot 32 - $67,000 • Lot 33 - $67,000 • Lot 34 - NA • Lot 35 - $85,000 • Lot 36 - $79,000 • Lot 37 - $80,000 • Lot 38 - $74,000 • Lot 39 - $70,000 • Lot 40 - $65,000 • Lot 41 - $62,000 • Lot 42 - $63,000 • Lot 43 - $62,500 • Lot 44 - $69,000 • Lot 45 - $75,000
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• Lot 46 - $71,000 • Lot 47 - $69,000 • Lot 48 - $67,000 • Lot 49 – NA
Councillor C Randall voted against the Motion and asked that this be recorded.
2. PRD Nationwide be appointed the exclusive selling agent for Junee Shire Council land known as the John Potts Drive Land Development.
REVERSION TO OPEN COUNCIL
14.05.15 RESOLVED on the motion of Cr J Ward seconded Cr M Holmes that Council move out of committee and revert to an open meeting of the Council, the time being 7.00pm.
REPORT OF PROCEEDINGS OF CLOSED COMMITTEE
15.05.15 RESOLVED on the motion of Cr R Callow seconded Cr A Clinton that the resolutions of the Confidential Committee be adopted.
There being no further business, the meeting closed at 7.01pm.
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JUNEE SHIRE COUNCIL
GENERAL MANAGER’S REPORT
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1[GM] JUNEE ADVISORY COMMITTEE
The Junee Advisory Committee will shortly be re-activated after being in recess for some time.
The Committee's purpose is to develop mutually beneficial alliances to ensure a forum where community and Correctional Centre interests are represented.
Written nominations will be considered for membership to the Junee Advisory Committee. When the Advisory Committee was last in place, it did have councillor representation.
The Advisory Committee will contain up to nine members and will meet quarterly.
The Junee Correctional Centre is a strong corporate citizen within our community and the re- establishment of the Junee Advisory Committee is welcomed news. The Council would benefit from being at the Advisory Committee table and I would encourage elected representation.
The letter of invitation is attached.
Recommendation:
That the elected body nominate a councillor for nomination to the Junee Advisory Committee.
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2[GM] COMBINED DELIVERY PROGRAM OPERATIONAL PLAN 2015-2019
At its Ordinary meeting held 19 May 2015, the Council resolved to advertise its Combined Delivery Program Operational Plan for 2015-2019. The advertising period will close on Tuesday, 23 June 2015. At the date of preparing this report no comments had been received.
In line with the approval by the Independent Pricing and Regulatory Tribunal (IPART) general rates will increase by 9.5% in 2015-16. This enables an improvement in the Council’s financial sustainability while maintaining existing levels of service and providing funds for road renewals. This increase includes the rate peg amount of 2.4%.
Please bring your Draft Combined Delivery Program Operational Plan for 2015-2019 provided last month to the meeting.
Recommendations:
1. That the Combined Delivery Program Operational Plan 2015-19, as presented, be adopted.
2. That the Revenue Policy 2015-2016, as advertised, and after taking into consideration all submissions made to the Plan and any amendments listed in the above report to Council, be adopted;
3. That pursuant to the provisions of the Local Government (Financial Management) Regulation 1993 expenditure required to finance works, service and activities of the Council for the financial year 2015-2016 and as detailed in the Financial Estimates section of the Council’s Combined Delivery Program Operational Plan 2015-2019 be approved and voted accordingly;
4. That whereas public notice has been given by advertisement published in the Junee Southern Cross and Wagga Daily Advertiser of the preparation of the Draft Combined Delivery Program Operational Plan 2015-2019 in relation to the Council’s activities for the 2015-2019 period and the Council’s Revenue Policy for the 2015- 2016 financial year and whereas such Draft Combined Delivery Program Operational Plan 2015-2019 and Revenue Policy have been publicly exhibited for not less than 28 days and whereas Council has considered any matters concerning the Draft Combined Delivery Program Operational Plan 2015-2019 and Revenue Policy and whereas such Draft Combined Delivery Program Operational Plan 2015-2019and Revenue Policy was amended as necessary, and adopted at a meeting held on 23 June 2015 and whereas the ordinary rates do not exceed in the aggregate the permitted increase the ordinary rates and the special rates and the charges detailed hereafter be and hereby are made for the financial year commencing 1 July 2015:
i) a FARMLAND rate of zero point two nine six six nine eight (0.296698) cents in the dollar on the land value of all rateable land in the area which has been categorised by the Council as Farmland pursuant to Section 515 of the Local Government Act subject to a base amount of two hundred and seventy three dollars and ten cents ($273.10) in respect of each separate parcel with the base amount producing eleven point eight six percent (11.86%) of the total amount of the rate levy of the Farmland rate category, and
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ii) a RESIDENTIAL - TOWN rate of one point zero three six one eight three (1.036183) cents in the dollar on the land value of all rateable land in the area which has been sub-categorised by the Council as Residential - Town pursuant to Section 516 and 529 of the Local Government Act 1993 subject to a base amount of two hundred and seventy three dollars and ten cents ($273.10) in respect of each separate parcel with the base amount producing thirty seven point one three percent (37.13%) of the total amount of the rate levy of the Residential - Town rate sub-category, and
iii) a RESIDENTIAL – RURAL & VILLAGE rate of zero point four nine two two four three (0.492243) cents in the dollar on the land value of all rateable land which has been sub-categorised by the Council as Residential – Rural & Village pursuant to Sections 516 and 529 of the Local Government Act, 1993 subject to a base amount of two hundred and seventy three dollars and ten cents ($273.10) in respect of each separate parcel with the base amount producing forty nine point two four percent (49.24%) of the total amount of the rate levy of the Residential – Rural & Village rate sub-category, and
iv) a RESIDENTIAL – KINVARA rate of zero point four six six one eight four (0.466184) cents in dollar on the land value of all rateable land in the area which has been sub-categorised by the Council as Residential - Kinvara pursuant to Section 516 and 529 of the Local Government Act 1993 subject to a base amount of two hundred and seventy three dollars and ten cents ($273.10) in respect of each separate parcel with the base amount producing twenty nine point one two percent (29.12%) of the total amount of the rate levy of the Residential - Kinvara rate sub-category, and
v) a BUSINESS – TOWN rate of three point one six eight eight six eight (3.168868) cents in dollar on the land value of all rateable land in the area which has been sub-categorised by the Council as Business – Town pursuant to Section 518 and 529 of the Local Government Act 1993 subject to a base amount of two hundred and seventy three dollars and ten cents ($273.10) in respect of each separate parcel with the base amount producing twelve point seven three percent (12.73%) of the total amount of the rate levy of the Business - Town rate sub- category, and
vi) a BUSINESS rate of one point seven nine three one five three (1.793153) cents in dollar on the land value of all rateable land in the area which has been categorised by the Council as Business pursuant to Section 518 of the Local Government Act 1993 subject to a base amount of two hundred and seventy three dollars and ten cents ($273.10) in respect of each separate parcel with the base amount producing thirty two point two four percent (32.24%) of the total amount of the rate levy of the Business rate category, and
5. That pursuant to Section 558 of the Local Government Act, 1993 such lands belonging to a public hospital, public benevolent institution or public charity and public reserves as are non-rateable to an ordinary rate pursuant to Section 556/557 of the said Act be similarly exempted from sewerage charges for the financial year 2015-2016;
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6. That the schedule of fees and charges for 2015-2016 as outlined in the Draft Combined Delivery Program Operational Plan 2015-2019 with the alterations as described in the report above be adopted;
7. That the General Manager cause preparation and service of rate notices for the financial year 2015-2016.
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3[GM] ROAD NAMING - BROADWAY
Local councils, in conjunction with NSW Land and Property Information (LPI) are working to improve the property addressing system in NSW. This will improve the efficiency and effectiveness of delivery for emergency services, postal services, goods delivery, government and utility services in our area.
Junee Shire Council, together with every other council in NSW, is responsible for issuing and ensuring addresses are correct and unambiguous by meeting established standards.
The NSW Addressing User Manual states:
“All road names shall include a road type selected from the list of acceptable toad types in Section 6.10 – Road Types.”
Broadway is one road in our Shire that does not have a road type, and which Councillors are asked to choose a road type from the table below. Broadway extends from Seignior Street to Gate Street in Junee.
The following road types, derived from AS/NZS 4819:2011, are applicable to open ended roads:
Road Type Description Broad roadway, usually planted on each side with Avenue trees. Wide roadway, well paved, usually ornamented Boulevard with trees and grass plots. Wide thoroughfare allowing a steady flow of traffic Drive without many cross-streets. Public promenade or roadway that has good Parade pedestrian facilities along the side. Roadway like an avenue with plenty of facilities for Promenade the public to take a leisurely walk, a public place for walking. Road Open way or public passage primarily for vehicles. Public roadway in a town, city or urban area, Street especially a paved thoroughfare with footpaths and buildings along one or both sides.
Recommendations:
1. That the road type for Broadway become Broadway Boulevard.
2. That the full name be formalised by publication in the Government Gazette.
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4[GM] RIVERINA REGIONAL LIBRARY DEED OF AGREEMENT
Council is in receipt of the Riverina Regional Library Deed of Agreement 2012-2018. This Agreement is between the Council of the City of Wagga Wagga and the Councils of the Shires of Bland, Coolamon, Cootamundra, Corowa, Greater Hume, Gundagai, Junee, Lockhart, Temora, Tumbarumba, Tumut and Urana for the provision of library and information services and is required to be signed under the Seal of the Council.
The Deed of Agreement has been changed to reflect the new membership of Bland Shire Council.
Recommendation:
That the Seal of the Council be affixed to the Riverina Regional Library Deed of Agreement 2012-2018.
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5[DCCS] DETERMINATION OF ANNUAL REMUNERATION FEES FOR COUNCILLORS AND MAYORS
Pursuant to Section 241 of the Local Government Act 1993, the Local Government Remuneration Tribunal has determined the annual remuneration fees for councillors and mayors. The Tribunal has agreed on a 2.5% increase in fees. This determination applies from 1 July 2015.
Junee Shire Council is classified as a Rural Council. The minimum fee for Councillors is $8330 and the maximum fee is $11,010. The Mayor’s fee over and above that of the Councillor fee, is a minimum of $8860 to a maximum of $24,030.
At its June 2014 meeting of Council, the following resolution was passed in setting the fees for 2014/2015:
05.06.14 RESOLVED on the motion of Cr A Clinton seconded Cr P Halliburton that the Councillors’ fees be set at $8130 with the additional Mayoral fee being set at $16,800 with the intention being that $1575 of this Mayoral fee be paid to the Deputy Mayor to supplement his [their] allowance.
It is now time for Council to determine the annual remuneration fees for Councillors and the Mayor for 2015/2016.
If a 2.5% increase were applied to the Mayoral fee it would increase from $16,800 fee to $17,220 and the Deputy Mayor component from $1,575 to $1,615.
Recommendation:
For Councillors’ determination.
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6[DCCS] WRITE OFF OF RATE ARREARS
This report recommends the writing off of rates and charges outstanding on a parcel of formerly rateable land.
Assessment No. 34710 is known as Lot 1 DP 866583 and is located in Harold Street, Junee near the Junee Railway Workshop. It is vacant land and was formerly leased to Ms P McKay by the ARTC from 1 March 2008 to 28 June 2013. The total rates and charges outstanding at 23 June 2015 is $2,441.93.
After rates fell into arrears, debt recovery action by Council’s agent commenced in January 2012 and followed the usual process.
In short Ms McKay cannot be located and so the debt cannot be recovered.
Debt recovery costs incurred (court costs) totalling $744.20 have been reversed by our agent as they could not recover the debt for Council.
It is a rare thing to write off a rate debt with the many options that are available to a council to recover a rate debt. The only circumstance that can cause this to occur is when the rates are levied on Crown Land that is leased (and therefore the land becomes rateable). In a circumstance like this, the Council cannot take its ultimate debt recovery action to sell the land to recover the rates because the land is not owned by the ratepayer.
The Council holds a Provision for Bad & Doubtful Rate Debts of $25,794.34 and this write off will be charged against this provision.
Recommendation:
That the Council write off an amount of $ $2,441.93 owing on Assessment 34710 being Lot 1 DP 866583 in Harold Street, Junee as it cannot locate the owner and the debt is unrecoverable.
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7[DCCS] FUNDING FOR FAMILY DAY CARE AND COMMUNITY TRANSPORT
Over the last few months there has been some question about the availability for on-going funding for the South West Regional Family Day Care Service and Junee Community Transport. The good news is that both services have been offered contracts for on-going government support from 1 July 2015.
The Family Day Care service has been offered a one year contract with an option to the Federal Government of extending the contract beyond that.
Junee Community Transport has been offered a two year extension of funding. The first year represents an extension of the existing contract and the second year (from 1 July 2016) will be a contract based on new expectations for our funded service performance and delivery. We are yet to see the detail about what this may mean.
Recommendation:
That the report be received and noted.
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8[DCCS] CORPORATE CREDIT CARD POLICY
The Council’s Corporate Credit Card Policy has been reviewed and some minor amendments made. The essence of the previous policy remains unchanged.
All Council policies will have a revision period incorporated as staff review and recommend re- adoption of our suite of policies over the next six months.
The reviewed policy is set out below.
Recommendation:
That the Corporate Credit Card Policy as presented in the report be adopted.
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SUBJECT: CORPORATE CREDIT CARD
POLICY TITLE: CORPORATE CREDIT CARD POLICY
1.0 OBJECTIVE:
Junee Shire Council Corporate Credit Cards are provided to members of staff to enable the purchase of goods in the following situations:
• ONLY for Council business activities • For minor purchases where a Council order is not able to be accepted • For the purchase of goods in accordance with Council’s Purchasing Policy
Junee Shire Council Corporate Credit Cards do not have a cash advance facility.
This policy provides a clear framework to:
• Allow the use of corporate credit cards • To provide Junee Shire Council staff issued with a corporate credit card clear and concise guidelines outlining corporate credit card use • To minimize the risk of fraud and misuse of the corporate credit card
The application of this policy is to be in conjunction with the Junee Shire Council Code of Conduct and any legislative requirements of the Local Government Act that may be enforced.
2.0 ELIGIBILITY AND APPLICATION PROCEDURES FOR NEW CORPORATE CREDIT CARDS:
A new corporate credit card application can only be approved by the General Manager, or in the case the card is for the General Manager’s approval is provided by the Mayor. Once approved the application must be signed by two signatories to Council’s bank accounts and the cardholder.
Corporate credit cards will only be issued when it is established that the anticipated use of the card warrants such.
The Mayor, General Manager and Directors of Junee Shire Council may be issued with corporate credit cards and will be responsible for any minor purchases that are made on such during the daily operations of Junee Shire Council.
Items that are able to be purchased via a Council order should not be purchased on a corporate credit card.
3.0 CORPORATE CREDIT CARDHOLDER RESPONSIBILITIES: 1. Ensure corporate credit cards are maintained in a secure manner and guarded against improper use. 2. Corporate credit cards are to be used only for Junee Shire Council official activities. There is no approval given for any private use. 3. All documentation regarding a corporate credit card transaction is to be retained by the cardholder and produced as part of the reconciliation procedure. 4. Credit limits are not to be exceeded. 5. Purchases on the corporate credit card are to be made in accordance with Junee Shire Councils Purchasing Policy. 6. Reconciliation is to be completed within seven days of the date of the corporate credit card statement being issued.
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7. Corporate credit cards are to be returned to the Director Corporate & Community Services on or before the employee’s termination date with a full acquittal of expenses. 8. All cardholder responsibilities as outlined by the card provider.
4.0 CORPORATE CREDIT CARD RECONCILIATION PROCEDURES:
1. Corporate Credit Card statement accounts will be issued to the relevant cardholder who will, within seven days, acquit the transactions on the account. A template is attached to this policy identifying the reconciliation requirements. 2. Transactions will be supported by a GST invoice stating the type of goods purchased, amount of goods purchased and the price paid for the goods. The receipt shall meet the requirements of the Goods and Services Tax Act 1999 to enable a GST rebate to be applied. 3. Transactions shall be accompanied by a detailed explanation of why the expense was incurred. 4. Transactions shall be accompanied by a job number for costing purposes. 5. If no supporting documentation is available the cardholder will provide a declaration detailing the nature of the expense and must state on that declaration ‘all expenditure is of a business nature’. Approval of this expense is referred to the General Manager or Mayor for a decision. 6. Should approval of expenses be denied by the Mayor or General Manager recovery of the expense shall be met by the cardholder. 7. The cardholder shall sign and date the credit card statement with supporting documentation attached stating ‘all expenditure is of a business nature’.
5.0 REVIEW OF CORPORATE CREDIT CARD USE:
The Accounting Officer – Accounts Payable shall review and process the monthly expenditure undertaken by each staff member. All receipts and documentation will be reviewed and any expenses that do not appear to represent fair and reasonable business expenses shall be referred to the General Manager or Mayor for a decision. Quarterly reviews of expenditure shall be undertaken by the General Manager and Director Corporate & Community Services on a rotational basis to ensure the integrity of the purchases. External scrutiny of the credit card expenditure will also be encouraged as part of the external audit process of Councils finances.
6.0 PROCEDURES FOR LOST, STOLEN AND DAMAGED CARDS:
The loss or theft of a credit card must be immediately reported by the cardholder to the card provider regardless of the time or day discovered. The cardholder must also formally advise the Director Corporate & Community Services of the loss or theft on the next working day.
Advice of a damaged card is to be provided to the Director Corporate & Community Services who will organise replacement.
7.0 POLICY REVIEW
This Policy will be reviewed at least each two years in the month of June.
OFFICE USE ONLY:
FILE REF NO: B01.01
DATE ADOPTED: 5 MAY 2009
MIN. NO: 07.05.09
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Corporate Credit Cardholder Agreement
I (insert cardholder name) acknowledge and accept the below listed conditions of use of the Junee Shire Council Corporate Credit Card:
1. Ensure corporate credit cards are maintained in a secure manner and guarded against improper use. 2. Corporate credit cards are to be used only for Junee Shire Council official activities, there is no approval given for any private use. 3. All documentation regarding a corporate credit card transaction is to be retained by the cardholder and produced as part of the reconciliation procedure. 4. Credit limits are not to be exceeded. 5. Observe all cardholder responsibilities as outlined by the card provider. 6. Purchases on the corporate credit card are to be made in accordance with Junee Shire Councils Purchasing Policy. 7. Reconciliation is to be completed within seven days of the date of credit card statement being issued on the supplied template. 8. Transactions will be supported by a GST invoice stating the type of goods purchased, amount of goods purchased and the price paid for the goods. The receipt shall meet the requirements of the Goods and Services Tax Act 1999 to enable a GST rebate to be applied. 9. Transactions shall be accompanied by a detailed explanation of why the expense was incurred. 10. Transactions shall be accompanied by a job number for costing purposes. 11. If no supporting documentation is available the cardholder will provide a declaration detailing the nature of the expense and must state on that declaration ‘all expenditure is of a business nature’. Approval of this expense is referred to the General Manager or Mayor for a decision. 12. Should approval of expenses be denied by the Mayor or General Manager recovery of the expense shall be met by the cardholder. 13. The cardholder shall sign and date the corporate credit card statement with supporting documentation attached stating ‘all expenditure is of a business nature’. 14. Lost or stolen cards shall be reported immediately to the card provider and a written account of the circumstances shall be provided to the Director Corporate & Community Services on the next working day. 15. Credit cards are to be returned to the Director Corporate & Community Services on or before the employee’s termination date with a full acquittal of expenses.
Failure to comply with any of these requirements could result in the card being withdrawn from the employee. In the event of loss or theft through negligence or failure to comply with the Junee Shire Council corporate Credit Card Policy any liability arising may be passed to the cardholder.
The use of a Junee Shire Council Corporate Credit Card is subject to the provisions of the Code of Conduct of Junee Shire. Serious transgression of the above listed responsibilities or the code of Conduct may result in an appropriate referral under the Crimes Act 1900 and/or termination of employment.
Signed: (cardholder)
Date: (insert date)
Witness Name: (insert name)
Witness Signature: (signature)
Date: (insert date)
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Corporate Credit Card Reconciliation Template
Cardholder Name: ______
Period Ended: ______
All expenditure items must be listed:
Date Supplier Reason for Expenditure Tax Invoice Amount Costing Supplied Allocation Yes/No**
I certify that all the purchases are of a business nature.
Cardholder Signature: ______
Date: ______
Approving Officer: ______
** If no tax invoice is supplied a declaration of expenditure must be provided for consideration to the General Manager or Mayor.
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9[DCCS] INVESTMENT POLICY
The Council’s Investment Policy has been reviewed and some minor amendments made mainly to reflect the typical small level and number of investments that the Council typically holds. The essence of the previous policy remains unchanged.
The reviewed policy is set out below.
Recommendation:
That the Investment Policy as presented in the report be adopted.
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SUBJECT: INVESTMENTS POLICY
POLICY TITLE: INVESTMENTS
OBJECTIVE: To provide a framework for the investing of Council’s funds at the most favourable rate of interest available to it at the time whilst having due consideration of risk and security for that investment type and ensuring that its liquidity requirements are being met.
While exercising the power to invest, consideration is to be given to the preservation of capital, liquidity, and the return of investment:
• Preservation of capital is the principal objective of the investment portfolio. Investments are to be placed in a manner that seeks to ensure security and safeguarding the investment portfolio. This includes managing credit and interest rate risk within identified thresholds and parameters.
• Investments should be allocated to ensure there is sufficient liquidity to meet all reasonably anticipated cash flow requirements, as and when they fall due, without incurring the risk of significant costs due to the unanticipated sale of an investment.
• Investments are expected to achieve a market average rate of return in line with the Council’s risk tolerance.
POLICY
1. Authority for Investment
All investments are to comply with the following:
• Local Government Act 1993; • Local Government (General) Regulation 2005; • Ministerial Investment Order; • Local Government Code of Accounting Practice and Financial Reporting; • Australian Accounting Standards; and • Division of Local Government Circulars.
2. Delegation of Authority
Authority for implementation of the Investments Policy is delegated by Council to the General Manager in accordance with the Local Government Act 1993.
The General Manager may in turn delegate the day-to-day management of Council’s Investments to the Director Corporate & Community Services and the Chief Financial Officer.
Officers' delegated authority to manage Council's investments shall be recorded and required to acknowledge they have received a copy of this policy and understand their obligations in this role.
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3. Prudent Person Standard
The investment will be managed with the care, diligence and skill that a prudent person would exercise. As trustees of public monies, officers are to manage Council’s investment portfolios to safeguard the portfolio in accordance with the spirit of this Investment Policy, and not for speculative purposes.
4. Ethics and Conflicts of Interest
Officers shall refrain from personal activities that would conflict with the proper execution and management of Council’s investment portfolio. This policy requires officers to disclose any conflict of interest to the General Manager.
Independent advisors are also required to declare that they have no actual or perceived conflicts of interest.
5. Approved Investments
Investments are limited to those allowed by the most current Ministerial Investment Order that has been issued by the NSW Minister for Local Government.
6. Prohibited Investments
In accordance with the Ministerial Investment Order, this investment policy prohibits but is not limited to any investment carried out for speculative purposes including:
• Derivative based instruments; • Principal only investments or securities that provide potentially nil or negative cash flow; • Stand alone securities issued that have underlying futures, options, forwards contracts and swaps of any kind.
This policy also prohibits the use of leveraging (borrowing to invest) of an investment.
7. Risk Management Guidelines
Investments obtained are to be considered in light of the following key criteria:
• Preservation of Capital – the requirement for preventing losses in an investment portfolio’s total value (considering the time value of money);
• Diversification – setting limits to the amounts invested with a particular financial institution or government authority to reduce credit risk;
• Credit risk – the risk that a council has invested in fails to pay the interest and or repay the principal of an investment;
• Market Risk - the risk that the fair value or future cash flows of an investment will fluctuate due to changes in market prices;
• Liquidity Risk - the risk an investor is unable to redeem the investment at a fair price within a timely period; and
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• Maturity Risk - the risk relating to the length of term to maturity of the investment. The larger the term, the greater the length of exposure and risk to market volatilities.
8. Investment Advisor
The Council’s investment advisor must be approved by Council and licensed by the Australian Securities and Investment Commission. The advisor must be an independent person who has no actual or potential conflict of interest in relation to investment products being recommended and is free to choose the most appropriate product within the terms and conditions of the investment policy.
The independent advisor is required to provide written confirmation that they do not have any actual or potential conflicts of interest in relation to the investments they are recommending or reviewing, including that they are not receiving any commissions or other benefits in relation to the investments being recommended or reviewed.
9. Investment Guidelines
Investments are to comply with three key criteria relating to:
(a) Portfolio Credit Framework: - limit overall credit exposure of the portfolio;
(b) Counterparty/Institution Credit Framework:-limit exposure to individual institutions based on their credit ratings. and;
(c) Term to Maturity Framework: - limits based upon maturity of securities.
(a) Portfolio Credit Framework
The portfolio credit guidelines to be adopted will be based on the Standard & Poors (S&P) ratings system criteria. The maximum available limits in each rating category are as follows:
OVERALL PORTFOLIO CREDIT LIMITS Short Maximum Long Term Term percentage Definition Credit Ratings Credit of Portfolio Ratings Extremely strong AAA Category A-1+ 100% capacity to pay Extremely strong AA Category A-1 100% capacity to pay A Category A-2* 75% Strong capacity to pay Adequate capacity to BBB Category* A-3* 40% pay Unrated Unrated eg. Unrated* 25% Category* building societies
* Investments with counterparties below A Category (Long Term) and below A-1 (Short Term) are to be restricted to Authorised Deposit Taking Institutions (such as banks, building societies and credit unions) regulated by, and subject to the prudential standards of the Australian Prudential Regulation Authority (APRA).
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(b) Counterparty/Institution Credit Framework
Exposure to individual counterparties/financial institutions will be restricted by their S&P rating so that single entity exposure is limited, as detailed in the table below:
Maximum percentage of Long Term total Definition Credit Ratings investments with any one institution AAA Category 50% Extremely strong capacity to pay AA Category 50% Very strong capacity to pay A Category 35% Strong capacity to pay BBB Category* 20% Adequate capacity to pay Unrated eg. Unrated Category* 20% building societies
* Investments with counterparties below A Category (Long Term) are to be restricted to Authorised Deposit Taking Institutions.
If any of Council’s investments are downgraded such that they no longer fall within these investment policy guidelines, they will be divested as soon as is practicable.
(c) Term to Maturity Framework
The investment portfolio is to be invested within the following terms to maturity constraints:
Overall Portfolio Term to Maturity Limits Minimum Maximum Portfolio % < 1 Year 65% 100% Portfolio % > 1 Year < 3 Years 0% 20% Portfolio % > 3 Years < 5 Years 0% 15% Portfolio % > 5 Years 0% 0%
Individual Investment Maturity Limits ADI issues rated BBB or above n/a 2 years ADI issues non-rated n/a 1 year Non Authorised Deposit Taking n/a n/a Institutions (ADIs)
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10. Performance Benchmarks
Performance benchmarks need to be established and should be based on sound and consistent methodology.
Investment Performance Benchmark Cash 11am Cash Rate Fund UBSA Bank Bill Index Direct Investments BBSW Rate: Average Mid
11. Quotations on Investments
Not less than three quotations shall be obtained from authorised institutions when a new direct investment is proposed. Investments may be ‘rolled over’ with the current holder of the investment within the guidelines set out above.
12. Reporting of Investments
Documentary evidence must be held for each investment and details thereof maintained in an investment Register.
The documentary evidence must provide Council legal title to the investment.
Certificates must be obtained from the financial institutions confirming the amounts of investments held on the Council’s behalf as at 30 June each year and reconciled to the Investment Register.
All investments are to be appropriately recorded in Council’s financial records and reconciled at least on a monthly basis.
A monthly report will be provided to Council. The report will detail the investment portfolio in terms of performance, percentage exposure of total portfolio, maturity date and changes in market value.
A quarterly report will be provided to Council. The report will detail the investment portfolio in terms of Overall Portfolio Credit Limits, Individual Institution Limits Overall Portfolio Term to Maturity Limits and Individual Investment Maturity Limits.
POLICY REVIEW:
This Investment Policy will be reviewed in June each year or as required in the event of legislative changes.
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The Investment Policy may also be changed as a result of other amendments that are to the advantage of that Council and in the spirit of this policy. Any amendment to the Investment Policy must be by way of Council resolution.
FILE REFERENCE No: I04.01
DATE ADOPTED: 21 June 2005 MINUTE No: 05.0605
UPDATE ADOPTED: 19 August 2010 MINUTE No: 08.08.10
UPDATE ADOPTED: 14 March 2011 MINUTE No: 12.03.11
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10[DCCS] COUNCIL INVESTMENTS AND BANK BALANCES
It is required under Clause 212 of the Local Government (General) Regulation 2005 and section 625 of the Local Government Act 1993 to provide the Council with a written report monthly setting out details of all money that the Council has invested. On the following page of this business paper is a Monthly Investment Report as at 31 May 2015.
Certification – Responsible Accounting Officer
I hereby certify that the investments listed in this report have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Council's Investment Policy.
Recommendations:
1. That the Monthly Investment Reports as at 31 May 2015 be received and noted.
2. That the Certificate of the Responsible Accounting Officer be noted and the report adopted.
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Monthly Investment Report as at 31 May 2015
a) Council's Investments as at 31 March 2015
Inception Term Maturity Interest Benchmark Percentage Investment Date (Days) Date Rate Performance Benchmark Rate of Portfolio Principal Value Market Value Term Deposit Bank of Queensland 21-Apr-15 91 21-Jul-15 2.80 BBSW - 90 Day Av v 2.13% 17.8571 500,000.00 500,000.00
NAB 7-May-15 90 5-Aug-15 2.85 BBSW - 90 Day Av 2.13% 10.7143 300,000.00 300,000.00
NAB 21-May-15 90 19-Aug-15 2.85 BBSW - 90 Day Av 2.13% 35.7143 1,000,000.00 1,000,000.00
IMB 11-Mar-15 90 9-Jun-15 3.00 BBSW - 90 Day Av 2.13% 17.8571 500,000.00 500,000.00
ME Bank 18-Mar-15 90 16-Jun-15 2.90 BBSW - 90 Day Av 2.13% 17.8571 500,000.00 500,000.00
Total Term Deposits 100.000% $2,800,000.00 $2,800,000.00
TOTAL INVESTMENTS 100.000% $2,800,000.00 $2,800,000.00
Cash at Bank $323,443.83
TOTAL FUNDS $3,123,443,83
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b) Application of Investment Funds
Restricted Funds Description Value Externally Restricted Unspent Loans $0.00 Sewerage Fund $1,756,766.26 Domestic Waste Management $121,410.23 Unspent Grants $109,460.39 Reserves Trust $19,444.44 Section 94A Contributions $0.00 Trust Fund $31,966.55 $2,039,047.87
Internally Restricted ELE Reserve $280,000.00 Asset Replacement Reserve $0.00 Gravel Pit Restoration $26,847.97 Community Transport - Vehicle Replacement $131,760.26 GAP $20,163.79
Junee Historical Society - Sale of Old Museum Site $29,822.54
$488,594.56
Unrestricted Funds $595,801.40
TOTAL FUNDS $3,123,443.83
* Externally & Internally Restricted Reserve figures are subject to final adjustment and external audit at 30 June each year. Figures shown above are estimate only.
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11[DES] ANNUAL SEWERAGE ACTION PLAN
Background
Every year the NSW Office of Water (NSWoW) provides each Local Water Utility (LWU) – of which Junee Shire Council is one – with an Action Plan (reproduced on the following pages). This Action Plan is formulated by the NSWoW in response to the information the Council provides to the NSWoW in its Sewerage utility’s annual return.
The Action Plan takes a triple bottom line approach – social, environmental & economic – focusing on a number of key indicators grouped by the following categories:
• Social – Charges • Social – Health • Social – Levels of Service • Environmental • Economic
The result of the utility against each indicator is reported and comments and/or drivers of the performance of that indicator are provided by the NSWoW and any recommended actions stemming from a low or poor performance have been provided by staff.
Summary
In 2013-14, the Sewerage utility implemented 44% of the sewerage requirements of the NSW Best-Practice Management Framework (BPMF) and its performance has been generally good to very good.
In general those indicators highlighted as requiring “review” or “may require review” will be wrapped up in a review of the Strategic Business Plan, as noted below.
Pleasingly the levels of service provided by the sewerage utility have been assessed as the highest ranking of all local water utilities.
Key actions from Council's Strategic Business Plan:
• As the term of the Strategic Business Plan closes, a full review of this document will be undertaken in 2015-16. This will incorporate the findings of an options analysis for the replacement or augmentation of the sewerage treatment plant and a review of the Sewerage Asset Management Plan.
• Undertake an options analysis for the replacement/augmentation of the sewerage treatment plant.
• Review the Sewerage Asset Management Plan.
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Junee Shire Council Sewerage Action Plan
INDICATOR RESULT2 COMMENT/DRIVERS ACTION Best- Implemented Implementation Refer to Best Practice Practice 44% of the demonstrates Management Framework Manageme Best Practice effectiveness and below. nt Requirements sustainability of water Framework 1 supply and sewerage business. 100% implementation is required for eligibility to pay an ‘efficiency dividend’. CHARACTERISTICS 5 Connected 38 per km of Similar to A connected property property main the density below about 30 density statewide can significantly increase median of the cost per property of 38 providing services. 7 Renewals 0.3% May require Adequate funds must be Review asset management expenditure Low ranking review programmed for works plan (4, 4) outlined in the Asset Management Plan – page 3 of the 2013-14 NSW Performance Monitoring Report. 8 Employees 1.2 per Good 1,000 props High ranking (2, 2) SOCIAL – CHARGES 12 Typical $365 per Review TRB should be consistent Review Strategic Business Plan residential assessment with projection in the bill3 (TRB) Highest financial plan, and should ranking (1, 1) achieve full cost recovery. Drivers – OMA Management Cost and Capital Expenditure. 13 Typical $1300 per Review Review Strategic Business Plan Developer ET Charges Lowest Develop Developer Service ranking (5, 5) Plan 14 Non- Need to address BPM Review Strategic Business Plan residential requirement (2c) for sewer usage complying non-residential charge charges. SOCIAL - HEALTH 16 Sewerage 87.2% May require No action. coverage Low ranking review (4, 5)
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INDICATOR RESULT2 COMMENT/DRIVERS ACTION 17 Percent 85% May require Undertake options analysis for sewage Low ranking review replacement/augmentation of treated to (4, 4) sewerage treatment plant tertiary level 18 Percent of 100% Very good Key indicator of sewage Highest compliance with volume that ranking (1, 1) regulator. complied 19 Sewage 1 of 1 Key indicator of treatment compliance with works regulator. compliant at all times SOCIAL – LEVELS OF SERVICE 21 Odour 0 per 1,000 Very good Critical indicator of Complaints props customer service and Highest operation of treatment ranking (1, 1) works. 22 Service 0 per 1,000 Very good Key indicator of customer complaints props service. Highest ranking (1, 1) 23 Average 30 minutes Very good Key indicator of customer a Duration of Highest service, condition of Interruption ranking (1, 1) network and effectiveness of operation. 25 Total Days 0% Very good Lost Highest ranking (1, 1) ENVIRONMENTAL 26 Volume of 243 kL Compare sewage Develop Integrated Water sewage Lowest collected to water Cycle Management Strategy collected per ranking (5, 4) supplied. property 27 Percentage 30% Good Key environmental effluent High ranking indicator. recycled (2, 2) Drivers – availability of potable water, demand, proximity to customers, environment. 28 Biosolids 0% Not Key environmental reuse reported indicator. 32 Net 330 t Satisfactory Drivers – gravity vs Greenhouse CO2/1000 pumped networks, gas emissions props topography, extent of (WS & Sge) Median treatment. ranking (3, 3) 34 Compliance 100% Very good Key indicator of with BOD in Highest compliance with regulator licence ranking (1, 1) requirements. ______J:\Council Meetings\2015\2015 JUNE 23 ORDINARY MEETING\GM's Ordinary Report to Council - 23 June 2015.doc Page 29 GENERAL MANAGER’S REPORT TO THE ORDINARY MEETING OF JUNEE SHIRE COUNCIL HELD ON 23 JUNE 2015.
INDICATOR RESULT2 COMMENT/DRIVERS ACTION 35 Compliance 100% Very good Drivers – algae in with SS in Highest maturation ponds, impact licence ranking (1, 1) of drought. 36 Sewer main 65 per May require Drivers – condition and Investigate CCTV surveys of breaks and 100km of review age of assets, ground %’age of the sewer network chokes main conditions. Low ranking (4, 4) 37 Sewer 0 per 100km Very good Drivers – condition of a overflows to of main assets, wet weather and the Highest flooding. environment ranking (1, 1) 39 Non- 14% For non-residential, residential Median compare % of sewage percentage ranking (3, 4) collected to indicator 43 of sewage (% of revenue). collected ECONOMIC 43 Non- 11% May require See 39 above. No action. residential Low ranking review revenue (4, 4) 46 Economic -0.8% Review Reflects the rate of return Review the real 2015-16 Real Rate of Lowest generated from operating charges to ascertain feasability Return ranking (5, 5) activities (excluding of achieving full cost recovery. (ERRR) interest income and See Footnote 3. grants). An ERRR or ROA of ≥ 0% is required for full cost recovery. 46 Return on -0.1% See 46. a assets Lowest ranking (5, 5) 47 Net debt to -14% LWUs facing significant No action. equity Low ranking capital investment are (4, 4) encouraged to make greater use of borrowings – page 14 of the 2013- 14 NSW Performance Monitoring Report. 48 Interest cover 0 Drivers – in general, an No action. Lowest interest cover of > 2 is ranking (5, 5) satisfactory. 48 Loan The component of TRB N/A a payment required to meet debt payments. Drivers – expenditure on capital works, short term loans.
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INDICATOR RESULT2 COMMENT/DRIVERS ACTION 50 Operating $304 per Good Prime indicator of the . cost (OMA) prop financial performance of High ranking an LWU. (2, 1) Drivers – development density, level of treatment, management cost, topography, number of discrete schemes and economies of scale. 52 Management $67 per prop Very good Drivers –number of cost Highest discrete schemes, number ranking (1, 1) of employees. Typically about 40% of OMA. 53 Treatment $165 per Satisfactory Drivers – type and level cost prop of treatment, economies Median of scale. ranking (3, 3) 54 Pumping cost Not Drivers – topography, Nil pumping costs. reported development density, effluent recycling. 56 Sewer main $71 per prop May require Drivers – topography, No action. cost Lowest review development density, ranking (5, 4) effluent recycling. 57 Capital $30 per prop Satisfactory An indicator of the level Low level of capital expenditure Median of investment in the expenditure in preparation for ranking (3, 4) business. replacement/augmentation of Drivers – age and sewerage treatment plant condition of assets, asset life cycle. 1. Council needs to annually ‘roll forward’, review and update its 30-year total asset management plan (TAMP) and 30-year financial plan, review Council's TBL Performance Report and prepare an Action Plan to Council. The Action Plan is to include any actions identified in Council’s annual review of its DWMS (Indicator 20) and any section 61 Reports from the NSW Office of Water. Refer to pages 27, 28, 107 and 111 of the 2013-14 NSW Water Supply and Sewerage Performance Monitoring Report. 2. The ranking relative to similar size LWUs is shown first (Col. 2 of TBL Report) followed by the ranking relative to all LWUs (Col. 3 of TBL Report). 3. Review and comparison of the 2014-15 Typical Residential Bill (Indicator 12) with the projection in your Strategic Business Plan is mandatory. In addition, if both indicators 46 and 46a are negative, you must report your proposed 2015-16 typical residential bill to achieve full cost recovery.
Best Practice Management Framework
In relation to the BPMF, the Council has not achieved the following elements:
• Full cost recovery • Appropriate non-residential charges • Appropriate trade-waste charges, and • A developer service plan (DSP) with developer charges.
The Council has also not yet completed an Integrated Water Cycle Management Plan.
Full cost recovery is currently heavily influenced by the annual depreciation cost and the freeze on inflation for charges in lieu of the approved special rates variation. The freeze placed on charge increases ends in 2017-18. ______J:\Council Meetings\2015\2015 JUNE 23 ORDINARY MEETING\GM's Ordinary Report to Council - 23 June 2015.doc Page 31 GENERAL MANAGER’S REPORT TO THE ORDINARY MEETING OF JUNEE SHIRE COUNCIL HELD ON 23 JUNE 2015.
In the latter part of 2015-16 it is proposed that the Strategic Business Plan – Sewerage (SBP) will be reviewed in light of work completed in that year to inform the decision making process on the replacement/augmentation of the treatment plant. This work will improve the Council’s knowledge of the cost of the replacement plant, the mix of own-source and loan funds required to fund its replacement and the impact that this decision will have on fees and charges.
Also in 2015-16, a review of the Sewerage Asset Management Plan (AMP) will be undertaken in parallel with the SBP. This review will update the asset information and will provide a more robust, more accurate depreciation figure.
The current non-residential charges and trade-waste charges will also be reviewed in conjunction with the work undertaken to review the SBP. To date there has been no issues stemming from the presence of trade waste in the wastewater stream. This indicates that there is either so little trade-waste that it is sufficiently diluted by the time it reaches the treatment plant, or that the quality of the trade-waste being discharged is of a standard that it is very similar in characteristic to residential sewage. Given the mix of businesses within the sewerage catchment, it is more than likely the former is the case.
The intention of non-residential charges and trade-waste charges are to reflect the higher cost of treating such waste. However, as indicated above, as there is no material cost difference in treating non-residential and trade-waste, the Council has previously taken the view that it would be unfair and inequitable to introduce such charges simply for the sake of ticking a box.
To date the Council has been the principle developer of residential land within the area covered by the Junee sewerage network. Development external to the Council’s own activities has fallen below the 5 lot p.a. exemption threshold allowed for in the Developer Charges Guidelines for Water, Sewerage and Stormwater 2002 and the more recent Draft Developer Charges Guidelines for Water, Sewerage and Stormwater, 2012. For these reasons, the development of a developer service plan has not previously been identified as being a priority for the Council. However, in an attempt to achieve Best Practice Management it is intended that this be reviewed by June 2017.
Junee Shire Council provides sewage services only; Goldenfields Water County Council provides potable water services to Junee, its outlying villages and the rural residents where available. The Council has in place a strategic business plan, but not an integrated water cycle management strategy. To date, an IWCM strategy has not been prioritised as an important strategy to pursue. The SBP & asset management planning have satisfied the requirements of the Council’s sewerage utility. The SBP was originally completed in 2008 and in line with the BPFM will be reviewed in 2015-16.
It is intended that the Pilot Riverina Joint Organisation (JO) will undertake, as one of its regional priorities, a region wide IWCM strategy that covers the area of its constituent councils. Junee will be taking part in this and it is envisaged that at the completion of the JO in December 2015, there will have been sufficient work completed on the IWCM strategy to enable staff to continue with the project to completion.
As each element of BPMF is developed, it will return for the consideration of the Council.
Budget
The actions stemming from the annual action plan can be wholly funded out of the sewerage fund from the operating budget. It is not expected that the work involved will have any significant impact on the Combined Delivery Program Operational Plan 2015/19.
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Conclusion
The Junee Shire Council Sewerage utility has implemented 44% of the NSW Government’s Best Practice Management Framework. By June 2017 it is intended that the Council will have achieved 100% implementation by:
• Reviewing the Strategic Business Plan,
• Reviewing the Sewerage Asset Management Plan, and
• Taking part in the Riverina Pilot Joint Organisation’s development of a regional Integrated Water Cycle Management Strategy.
As each element is developed, it will return for the consideration of the Council.
Generally the Council’s Sewerage utility has performed well to very well, with only nine indicators requiring review. These indicators revolve primarily around the economies of the utility and stem from the freeze in indexation for sewerage charges. The levels of service provided by the Sewerage utility have been assessed as the highest ranking amongst other local water utilities.
Implementation of the action plan is not expected to have any significant impact on the sewerage fund and will be managed from the operating budget.
Recommendation:
That the 2013-14 Annual Sewerage Business Action Plan and the proposed actions stemming from it, be noted.
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12[SM] DEVELOPMENT APPLICATION NO. 2015/19 – STORAGE SHED AND HOBBY RAILWAY – 86-90 WARDLE STREET JUNEE
Reference: DA No. 2015/19
Applicant: Peter Neve, 86-90 Wardle Street, JUNEE NSW 2663
Owner: Peter Neve, 86-90 Wardle Street, JUNEE NSW 2663
Property: Lot: 2 Section: 10 DP: 1554, 86-90 Wardle Street, JUNEE
Area of Land: 1 HA
Proposal: New Storage Shed and Hobby Railway
Proposal Description
Council is in receipt of a Development Application to construct a 10m x 8m Storage Shed and a 610mm gauge hobby railway. The hobby railway is intended to be constructed and operated around the subject property.
A copy of the plans and associated documentation have been attached.
It is noted that the hobby railway is for personal use only, and is not intended or to be used as a commercial enterprise or tourist attraction. Similarly, the hobby railway is only intended to operate periodically. With this in mind, the following assessment is based on the notion of the proposal being a hobby.
Zoning and Permissibility
The land is zoned R5 Large Lot Residential in accordance with the Junee Local Environmental Plan 2012 (LEP). Upon consideration of the LEP’s Land Use Table, the development is considered a permissible use with the consent of the Council (i.e. the proposal is not prohibited). Furthermore, the proposal fits the objectives of the R5 zone.
Planning Context
• Context and Setting in the Locality
The area is predominantly large lot residential, which could be considered a transition zone between the more densely populated RU5 Village zone (approximately 100m north-east of the subject site) and the agriculturally orientated RU1 Primary Production zone (approximately 340m south of the subject site). Essentially this provides a vast range of lifestyle opportunities in a rural setting all whilst having access to a level of services experienced in the urban setting. These characteristics are reflected in the R5 zone objectives.
The space provided by large residential allotments allows for property owners to partake in hobbies and pastimes, such as the proposal at hand, but in a setting less dense than towards the heart of town. In many ways the proposed hobby railway is considered no different to other hobbies and pastimes undertaken privately and without the requirement ______J:\Council Meetings\2015\2015 JUNE 23 ORDINARY MEETING\GM's Ordinary Report to Council - 23 June 2015.doc Page 34 GENERAL MANAGER’S REPORT TO THE ORDINARY MEETING OF JUNEE SHIRE COUNCIL HELD ON 23 JUNE 2015.
for development consent, such as woodworking, animal keeping or motor vehicle restoration. Similarly, it is anticipated that any noise generated by the hobby railway would be akin to a ride on lawn-mower or small garden tractor. The scaled locomotives are presently out of service and therefore there is no known attenuation level assessment available.
That being said, adjoining landholders should be afforded the ability to enjoy their own premises without the interference of noise, dust, vibration and the like. Any approval that may be forthcoming should reinforce these values.
Furthermore, the construction of the proposed storage shed is considered to be suitable and in keeping with what should normally be expected within land zoned R5.
• Traffic, Parking & Access
The applicant has clearly stated that the proposal at hand is for private use only. On account of this, Council and surrounding landholders should not expect to see a detrimental impact on vehicular traffic in the locality. There may be some cause for periods of slight increases in traffic attributed to curious onlookers, but it is difficult to forecast any such increase when the proposal is not intended to be marketed or promoted by the applicant.
Likewise, the need for additional parking or access should not be required for similar reasons.
• Utilities
There is no additional demand upon utilities for the proposal. This assessment is based on the hobby railway engines being propelled by steam and diesel, and the shed being used for storage purposes only.
• Flora and Fauna
There is no anticipated adverse impact on flora and/or fauna as a result of the proposed development.
• Social and Economic Effects
It is anticipated that the social and economic impact of the proposal will be minimal, as the hobby railway is not being constructed for commercial or tourism reasons.
Matters for Consideration
1. Environmental Planning & Assessment Act 1979 (EPA Act 1979) – Section 79C Considerations
In determining a Development Application, a consent authority must take into consideration the following matters as they are relevant to the development the subject of the Development Application.
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The proposal is not prohibited under the Junee LEP 2012, and is therefore permissible with the consent of Council in the R5 Large Lot Residential Zone.
The proposal (incl. hobby railway and storage shed) meets the requirements of Junee Shire Council’s Development Control Plan No. 10 (Rural Residential and R5 Large Lot Residential). It should be noted that Appendix D of this DCP prohibits Industries that are not permitted (include potential hobby interests) that are panel beating, automotive repairs, metal work, transport terminals and transport depots. The proponent’s hobby interest are consider of lesser scale than the normal land use activities included in the DCP. The proposal is not considered to be an industrial activity, and is therefore permissible.
There are no SEPP’s that apply to this proposal. ii. Section 79C(1) (b) – The likely impacts of that development, including environmental impacts, on both the natural and built environments and social and economic impacts in the locality
The impacts of the proposed development include, but are not limited to:
a) Potential noise and vibration nuisances during operation of the proposed hobby railway. These can be controlled by appropriate conditions of consent. iii. Section 79C(1) (c) – Suitability of the site for the development
The proposed development is considered to be suitable for the site, in accordance with previous statements contained within this report. iv. Section 79C(1) (d) – Any submissions made in accordance with the Act or the Regulations
Adjoining and adjacent land owners were notified in writing by the Council. At the conclusion of the notification period, 3 submissions had been received (2 submissions were the same, but signed by different people).
Issues raised within the submissions have been summarised and discussed below:
• Access & Traffic
As previously discussed within this assessment/report, very minor increases in traffic may be experienced, if any at all. Should this be the case it will most likely be attributed to small numbers of curious onlookers; not paying customers or tourists. It is therefore difficult to foresee traffic or parking becoming an issue for nearby residents.
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• Waste
Concerns have been raised with regards to the suitability of the existing onsite sewage management system (i.e. septic), with particular regards to whether the system can handle an increased number of people.
As the development is not intended to be of a commercial or tourism nature, there should be sufficient reason to expect the existing onsite sewage management system to perform adequately and safely, without detrimentally affecting public or environmental health.
• Application of the Junee LEP 2012
Upon considering the context of the proposal (and the subsequent commitments made by the applicant) in regards to the LEP, it is reasonable to consider that the hobby railway, and to an even lesser extent, the storage shed, will have a minimal effect of the amenity of the locality. The most obvious potential for conflict is that of noise (and potential vibration), however as previously outlined these issues can be controlled and monitored via the application of appropriate conditions of development consent.
Furthermore, it is considered highly unlikely that the proposal has the scale or ability to unreasonably increase the demand of public services and public facilities.
• Train Operation Noise Impacts
Once again, noise has been considered a potential source of conflict, however when the type and scale of railway being proposed is assessed it is difficult to see noise generation being no different to that of a lawn-mower or small garden tractor. The railway is not used for commercial passenger or freight operations, and is far smaller in size and scale than the typical rail infrastructure seen operating throughout New South Wales and Australia. Albeit, the frequency and timing of use may lead to some disruption on the peace and good quite of the neighbourhood.
Through the application of suitable conditions of development consent, Council can monitor the use and impose noise restrictions should the need arise.
• Consultation by the Applicant
The basis for this concern (discussions between the applicant and neighbours) is not generally a matter for Council to take into consideration. Council’s obligations in terms of this proposal have been met in accordance with Junee Shire’s DCP No. 14 – Community Consultation on Development Applications. The matters raised in submissions have been taken into consideration and where appropriate included in recommendations. v. Section 79C(1) (e) – Public Interest
It has been considered that the proposed development is in the public interest because:
a) It will not have any significant adverse impact on the natural environment and ______J:\Council Meetings\2015\2015 JUNE 23 ORDINARY MEETING\GM's Ordinary Report to Council - 23 June 2015.doc Page 37 GENERAL MANAGER’S REPORT TO THE ORDINARY MEETING OF JUNEE SHIRE COUNCIL HELD ON 23 JUNE 2015.
amenity of surrounding residents.
b) It is in keeping with the desired character and use of the area as identified in the aims of Clause 1.2 of the Junee LEP 2012 and the objectives of the R5 Large Lot Residential Zone of the Junee LEP 2012.
c) Any potential adverse impacts can be controlled by the imposition of appropriate conditions of consent.
Conclusion
An assessment of the proposal under Council’s statutory obligations, and considerations under Section 79C of the Environmental Planning & Assessment Act 1979, indicate the proposal is consistent with the provisions of the Junee LEP 2012 and the relevant requirements of DCP No. 10. The development is therefore considered permissible and reasonable on its merits.
Recommendation 1:
That pursuant to Section 80 and Section 80A of the Environmental Planning & Assessment Act 1979, Development Application No. 2015/19 from Mr P N Neve for a New Storage Shed and Hobby Railway track of 610mm gauge with scales locomotive engine use at Lot 2 Sec 10 DP 1554 known as 86-90 Wardle Street, Junee be approved subject to the following conditions:-
Prescribed Conditions of Consent
The following conditions are known as “Prescribed conditions” and are required by the Environmental Planning and Assessment Regulation 2000 to be imposed as part of any development consent whether or not they are relevant to the development approved under this consent. Please do not hesitate to contact staff in Council’s Development and Environmental Department who will be happy to advise you as to whether or not the conditions are relevant to your consent.
1. All building work must be carried out in accordance with the requirements of the Building Code of Australia (as in force on the date the application for the relevant construction certificate or complying development certificate was made).
Reason: So that the development complies with the requirements imposed under Clause 98 of the Environmental Planning and Assessment Regulation 2000.
2. In the case of residential building work for which the Home Building Act 1989 requires there to be a contract of insurance in force in accordance with part 6 of the Act, that such a contract of insurance is in force before any building work authorised to be carried out by the consent commences.
Reason: So that the development complies with the requirements imposed under Clause 98 of the Environmental Planning and Assessment Regulation 2000.
3. Residential building work within the meaning of the Home Building Act 1989 must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the following information:
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• In the case of work for which a principal contractor is required to be appointed: (i) the name and licence number of the principal contractor, and (ii) the name of the insurer by which the work is insured under Part 6 of the Act,
• In the case of work to be done by an owner-builder: (i) the name of the owner-builder, and (ii) if the owner-builder is required to hold an owner-builder permit under the Act, the number of the owner-builder permit.
Reason: So that the development complies with the requirements imposed under Clause 98B of the Environmental Planning and Assessment Regulation 2000.
4. A sign must be erected in a prominent position on any site on which building work, subdivision work or demolition work is being carried out:
• showing the name, address and telephone number of the principal certifying authority for the work, and
• showing the name of the principal contractor (if any) for any building work and a telephone number on which that person may be contacted outside working hours, and
• stating that unauthorised entry to the work site is prohibited.
Any such sign is to be maintained while the building work is being carried out and must be removed when the work has been completed.
NOTE: This condition does not apply to building work that is carried out inside an existing building that does not affect the external walls of the building.
Reason: So that the development complies with the requirements imposed under clause 98A of the Environmental Planning and Assessment Regulation 2000.
5. Any development that involves an excavation that extends below the level of the base of the footings of a building on adjoining land, the person having the benefit of the development consent must, at the person’s own expense:
i. protect and support the adjoining premises from possible damage from the excavation, and ii. where necessary, underpin the adjoining premises to prevent any such damage.
NOTE: The condition referred to in sub clause (1) does not apply if the person having the benefit of the development consent owns the adjoining land or the owner of the adjoining land has given consent in writing to that condition not applying.
Reason: So that the development complies with the requirements imposed under Clause 98E of the Environmental Planning and Assessment Regulation 2000.
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ADVISORY NOTE
(a) Dial Before You Dig
Underground assets may exist in the area that is subject to your application. In the interests of health and safety and in order to protect damage to third party assets please contact Dial Before You Dig at www.1100.com.au or telephone 1100 before excavating or erecting structures (This is the law in NSW). If alterations are required to the configuration, size, form or design of the development upon contacting the Dial Before You Dig service, an amendment to the development consent (or a new development application) may be necessary. Individuals owe asset owners a duty of care that must be observed when working in the vicinity of plant or assets. It is the individual’s responsibility to anticipate and request the nominal location of plant or assets on the relevant property via contacting the Dial Before You Dig service in advance of any construction or planning activities.
Operational Conditions of Consent
1. Council notes the applicant’s preference for a non-commercial, non-tourism orientated activity in relation to the hobby railway. The following consent therefore expressly limits the operation of the hobby railway to personal use only. Occasional visitation from externally interested parties may be permitted intermittently, provided that Council is notified in writing at least 14 days prior, and that a maximum of 10 visitors (excl. family members of the applicant) be permitted onsite at any one time. Council may still choose to prohibit such visitation on the basis of the applicant failing to meet parking requirements, onsite-sewage management disposal standards or the potential for nuisance noise emissions.
Furthermore, this consent is not to be taken as an approval to operate as a commercial or tourism venture.
Reason: So that the development does not unreasonably interfere with the amenity of the surrounding residential uses.
2. The proposed hobby railway shall observe a minimum setback of 15m from each property boundary.
Reason: So that the development does not unreasonably interfere with the amenity of the surrounding residential uses.
3. The development shall not interfere with the amenity of the neighbourhood by reason of the omission of noise, vibrations, smell, fumes, smoke, vapour, steam, soot, ash, dust or water waste, waste products or grit, oil or any other form of pollution that may affect the neighbouring amenity.
Reason: So that the development does not unreasonably interfere with the amenity of the surrounding residential uses.
1. Plan of Management: Prior to the commencement of operations, the applicant is to provide a detailed Plan of Management to Council for approval. The Plan of Management shall clearly indicate how the applicant intends to manage the operation, with specific detail to be provided on the following aspects:
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i) Hours of Operation. This will include the proposed times and frequency in which the proposed hobby railway will operate.
ii) Noise and vibration, including how offensive noise and vibration will be minimised so as to ensure that neighbouring residents are not detrimentally impacted as a result of the development.
Note: Offensive noise is defined within the Protection of the Environment Operations Act 1997 as noise:
a. that, by reason of its level, nature, character or quality, or the time at which it is made, or any other circumstances: (i) is harmful to (or is likely to be harmful to) a person who is outside the premises from which it is emitted, or (ii) interferes unreasonably with (or is likely to interfere unreasonably with) the comfort or repose of a person who is outside the premises from which it is emitted, or
b. that is of a level, nature, character or quality prescribed by the regulations or that is made at a time, or in other circumstances, prescribed by the regulations.
2. Compliance with Consent: The Development being completed in accordance with plans, specifications and Statement of Environmental Effects stamped by Council inclusive of Plan No AL001, except where varied by conditions of this consent.
Reason: To confirm the details of the application as submitted by the applicant and as approved by Council.
3. Soil Erosion Control: Run-off and erosion control measures shall be incorporated into site management during construction and effectively maintained until the site has been stabilised. Care shall be taken to ensure that no nuisance is created to adjoining properties or public spaces by way of sediment run-off.
Reason: To ensure that adequate measures are in place to that damage from sediment run-off to adjoining sites and waterways is minimised.
Recommendation 2:
That the owner, Mr Peter Neve be advised of the decision of the Council on Development Application No. 2015/19.
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ATTACHMENT TO GENERAL MANAGER’S REPORT
2015
Item No. Subject
12[SM] DEVELOPMENT APPLICATION NO. 2015/19 –
STORAGE SHED AND HOBBY RAILWAY – 86-90
WARDLE STREET JUNEE
JUNEE SHIRE COUNCIL
COMMITTEE REPORTS/MINUTES
MINUTES OF THE JUNEE JUNCTION RECREATION & AQUATIC CENTRE SECTION 355 COMMITTEE MEETING HELD WEDNESDAY, 10 JUNE 2015 IN THE JUNEE SHIRE COUNCIL CHAMBERS
The meeting commenced at 4.06pm.
Present: Cr Martin Holmes, Cr Matt Austin, Margaret Chisholm, David Koren, James Davis and John Whitfield.
1. Apologies: Tony Butt
2. Confirmation of Minutes
It was resolved on the motion of James Davis and Marg Chisholm that the Minutes of the meeting, held 25 March 2015, be confirmed.
3. Matters arising out of the minutes
Nil
4. Membership and Attendance Statistics
It was resolved on the motion of James Davis and Martin Holmes that the report be received and noted.
5. Finance Report
It was resolved on the motion of M Holmes and Marg Chisholm that the report be received and noted.
6. Operations Report
It was resolved on the motion of M Holmes and James Davis that the report be received and noted and that Council call for Expressions of Interest with regards to assessing the interest from the community to recommence the Monday night netball competition.
7. General Business
Martin Holmes enquired if the JJRAC would be involved in the 2015 Rhythm n Rail Festival. It was noted the Recreation Centre will be participating in some capacity with further details closer to the event.
8. Next Meeting Date
The next meeting will be held on Wednesday, 9 September 2015 at 4.00pm.
The meeting closed at 5.03pm.
Minutes of the Junee Junction Recreation & Aquatic Centre – Section 355 Committee Held 10 June 2015 Page 1 of 1
JUNEE SHIRE COUNCIL
DELEGATES REPORTS
JUNEEE GOLF CLUB Meeting held on the 19th May 2015 Commencing at 7.30 pm
Present, Neil Bull, Graeme Manning, Carmel Wright, Mike Glass, Jan Longmore, Paul McDevitt, Neil Turner, Clarrie Evans. Wic^ Cock
Kylendy on the Greens restaurant has opened at the club serving meals and takeways 7 days a week between the hours of 12pm & 2pm and 6pm & 8pm. This will be a great asset to the club should it get enough patronage.
They are still having problems with the pump at the dam due to volunteers doing repairs that are not carried out in the correct manner. The pump shed is now to be locked and repairs carried out by tradesmen only.
Members are being asked to assist where possible on the course.
Greens with bare patches have almost all been reseeded.
Player numbers have dropped due to the wet and cold weather.
Work for the dole is causing some concern as Summit is closing in Junee from the end of may, but hopefully another agency will open up in Junee in early July. Also work for the dole (handy men ) are very unreliable.
Keno mixed 4bbbb final will be held at Junee on the 21st ofJune 2015 .
Col Randall Delegate Weeds Report RENWA June 2015
1 Weeds
Parthenium- A single Parthenium plant was discovered in Bland Shire. It was removed before seeding and the site sterilized.
Because of the Parthenium discovery in the Quandialla area, all high risk pathways in the Temora Shire have been inspected and reinspected recently.
Kochia seeds- it was discovered that an individual based in Barmedman, Bland Shire was importing seeds from China labelled Kochia (kochia scoparia) a state prohibited weed. The seeds were confiscated and investigations are ongoing.
Blue Heliotrope has appeared in a number of sites in the region and has been treated.
Tiger Pear-a particular type of Cochineal bug has been acquired and distributed across known difficult sites in both Coolamon and Temora shires. A site in Junee is has been organised for mechanical removal.
Silverleaf Nightshade has been treated in allShires. It has had a particularly longseason of activity this year.
Coolatai grass- a new site was discovered at Old Junee. This has been treated and will be monitored along with existing sites. The rail corridor sites have been treated once byJHR.
Road verge maintenance spraying is currently underway.
I have organised a speaker to address roadside weeds resistance issues and the recent W.H.O. press release concerning Glyphosate use at upcomingregional meetings.
Ihave been invited to assist with a joint project of the Universityof Wollongong & University of New South Wales, lookingat- Benchmarking weed hygiene in NSW: current knowledge and adoption of best practices among land managers, contractorsand transport industries.
Currently the RNWPO, Paula Bosse, Bland Environmental Officer Glen Neyland and Iare cooperating with a DPI CBSM Weeds Practice Audit project.
The Detector Dog project trials whichthe Region sponsored are showing great promise.
2. Weeds Review Update
The nextstep of implementation forthe weeds review isthe reforming of weeds advisory committees or REWAC's as they are known has commenced. The Riverina Weeds management team is meeting with senior biosecurity Officers from Murrayand River/na LLS on Thursday 4 June. This meeting isto improve the 'weeds knowledge' of the LLS and start Weeds Report RENWA June 2015 the process of reforming the Regional Weeds advisory Committees. Unfortunately, there is little guidance at this time from DPI or LLS on process or direction required.
WAP 1520 is submitted and we are waiting on DPI's assessment ofthose applications. At this time there is no indication ofthe level of funding being considered.
4.
John Holland Rail.
JHR have conducted some weed control activities across the region. We are still having contact and timing issues with their program. I sent an email in an attempt to start a scheduled, cooperative inspection. As yet I have had no reply, Iwill persue that matter at different levels in JHR. (email text below)
"In regards to cooperativeactivitiesinvolving weeds management in the railcorridor.
Local Control authorities have just formalised their WeedAction Plan 1520. Within thatplanis inspection responsibilitiesfor alllands private, government andcorporate controlled. Iwould like to discuss with youthepossibility of settingupa regular inspection schedule for the rail corridor areas within the Temora, Coolamon and Junee Shires. Perhaps on a monthly basis. Iam looking at this as a mutually beneficial arrangement using thebestof eachorganisations capabilities.
We, the Riverina Eastern Noxious Weeds Authority, (RENWA) would supply theinspector anddata capture capability. We are currently using Intramaps across the 3 shires. We can use our base orifyou wished tosupply a more detailed railcorridor map layer, we wouldinstalland use that. John Holland railwouldsupplythe site access andSafety Officer. The type ofsurvey- High Rail orcorridor access track would determine vehicle type and supply. Itwould allowfor moreefficient data collection if the inspector was not driving. Outcomes forboth RENWA and John Holland would bean accurate, current picture of the weeds status ofthe railcorridor inspected. John Holland could use this information foritsoperations planning and reporting of environmental management RENWA fulfils its inspectorial obligations. It then has apicture ofemergent and existing weed issues as they are being dealt with andhowthose issues may affect adjoining land managers. Better shared mapping would allow us toprovide more timely useful advice on weed control. By pooling resources wecan achieve better outcomes than are currently being achieved.
Atyour convenience, Iwould like to discuss with you thebenefits ofsetting upa scheduled inspection system/'
5. Weeds Database and Spatial Data Weeds Report RENWA June 2015
The tablets have been purchase and are in hand. A trial has been set up using the proposed Intramaps and Roam programs. At this point Ido not have a great deal to report. The tablets deal with the Intramaps layer well, speed and functionality is fine. At present there is a problem when the GPS is enabled. This is critical and I am assured a solution is imminent.
Working within Intramaps is still the preferred option if the GPS issue can be reliably addressed.
Regardless ofthe immediate issue ofthe field solution, the issue of a combined RENWA base map should be addressed. This has been a stumbling block since the start of attempting to establish RENWA based mapping. Chartis Technology representative Matt Robinson assures me that such a system is possible. A firm direction and decision on this matter is necessary.
Iwould recommend that Chartis Technology be asked to provide a costing on the required work to establish a RENWA base map that is automatically kept current.
Such a map and current data set is fundamental regardless ofthe field data capture software in use.
Robert Ferguson
Manager, RENWA JUNEE SPORTS COMMITTEE DELEGATES REPORT
Meeting held Thursday, 4th June at Laurie Daley Oval, commencing at 5pm.
Attended by Will Barton and myself.
Also present were Jason Barrett (President & Tennis), Jacqui Stevens (Secretary & Netball), Phil Cummins (Treasurer & RSFC), Jackie Daley, Lisa Diggins, Rodney Hands, Jamie McNamara, Jed Passlow, Bill Deacon and Pam Halliburton (Rugby League), Martin Honner (Coolamon Hoppers).
Onsite meeting was called to discuss issues raised at May meeting.
1. Stormwater run-off into visitor’s change-room entrance area. 2. Stormwater runoff into old kiosk. 3. Stormwater leaking into new amenities building. 4. Stormwater tripping electrical circuit breaker in new amenities building. 5. Stormwater unable to get away into drainage channel running parallel with trotting track. 6. Toilet block near dressing sheds requires maintenance. 7. Completion of stages 2 and 3 of amenities building. 8. Financing dot point 7.
Outcomes to dot points:
1. Will Barton to investigate drainage options and to gain levels. 2. Problem arose after road base was added to current road to make roadworthy due to water laying across roadway. RSFC have cemented a barricade at the offending entrance doorway. Will Barton to investigate drainage options and to gain levels. 3. Will Barton has contacted builder to resolve problem. 4. Found not to be a water ingress problem but an overloaded circuit. Appliances have been evenly spread between GPO’s. No problems since. 5. Will Barton to investigate drainage options and to gain levels. Problem with main sewer line passing directly underneath where drainage is best suited. 6. Plumbers have been invited to quote on repairs. Will Barton advised that maintenance issues can be raised with Council at any time and that there is no need to go through the Sports Committee. 7. I advised the rugby league members present to nominate a Project Manager who will liaise directly with Will Barton in a similar way in which Noel Lawson represented the Junee Soccer Club with the construction of the amenities block on Burns Park. Will Barton agreed, stating that he has never had a proper meeting with anyone from rugby league, only opportunistic conversations down the street or at public gatherings similar to today’s event. Lisa Diggins and Jackie Daley supported the idea and will investigate the possibility. Noel Lawson has offered to assist in the past but has not received an invitation. I have since spoken to Noel and he is still available to assist if requested. 8. Phil Cummins stated the RSFC has funding set aside for the building project. I advised the group to pool all of their funding. That is RSFC, junior and senior league in the hope of doubling this funding with grant funding. I also mentioned Cr Halliburton’s notice of motion to add $5000 from councillor’s discretionary fund. Will Barton stated he has the paperwork almost ready to go but needs to be able to put his hands on the accumulated funds and in kind donations as well. Discussion was held on who would hold the funding, Sports Committee, Rugby League or Council. No agreement was reached on who will hold the funding but the general consensus was that pooling the money and doubling it with grant funding had merit.
Cr Martin Holmes Delegate JUNEE SHIRE COUNCIL
NOTICE OF MOTION
1 NOTICES OF MOTION – COUNCILLOR PAM HALLIBURTON SECONDED CR MATT AUSTIN
1. That $5000 of Councillor Project Money be allocated to the Illabo Cenotaph Committee.
This will be used to replace the part of the fence which was dismantled when the Red Cross Rooms were dismantled, and to generally tidy and beautify the area, now that the Red Cross Rooms are gone. The Red Cross Rooms were in the Illabo War Memorial/Cenotaph grounds, which are Crown Lands under the control of Junee Shire Council. This amount has been costed by the Illabo Cenotaph Committee, and they are hoping to have the project completed by November.
2. That $5000 of Councillor Project Money be allocated to the Junee Sports Committee to keep in trust/or be applied to an Internally Restricted Loan for the demolition of the Grandstand and toilets behind the Grandstand at Laurie Daley Oval, and the rebuilding of new facilities.
Both these buildings have reached their use-by date and are costing Council money. Council will apply for a Grant to remediate this. However, it will also need to produce its own money. This will assist Council when that occurs from not taking away from other needy Council works.
3. That $5000 of Councillor Project Money be allocated to Junee Christian Education.
This would help support the employment of Adele Skewes and Mal Forsyth at Junee High School as non-denominational Scripture teachers to Years 7-10. It would also to support the Friday Night Youth Group run by Mal Forsyth. This is non-denominational, and is fulfilling a void in our community for needy youth on Friday nights. These youth do not attend any Church, as a general rule. Junee Christian Education is non-denominational and not-for-profit.
4. That $5000 of Councillor Project Money be allocated to the Cooinda Court retrofitting of Fire Sprinklers Account.
We did donate this Account $2500 in the last financial year. $80,000 has been raised thus far. $250,000 now has to be raised, as we also need to install a water tank and pump, as the water pressure is not positive and inconsistent. The Committee is also exploring a range of other means of raising money for this venture.
5. That Junee Shire Council investigates the cost of installing a childproof fence around the Playground area of Memorial Park, with the idea that it would be paid for by Councillor Project Money.
This idea has been floated to a number of different Councillors over the years. It is unfortunately, like the request for money for the Junee Christian Association and Cooinda Court, a consequence of how our society is operating at present. I believe all five projects are reflected in our Strategic Plan, and will elaborate on this at the June Council Meeting.
10.05.15 RESOLVED on the motion of Cr P Halliburton seconded Cr M Holmes that the motions presented by Councillor P Halliburton be bought back to the June 2015 Ordinary Council meeting.
2 NOTICE OF MOTION
Background The Liveable Communities Competition funding recently awarded to Council relies on the substantial input of private building owners for the purpose of constructing accessible ramps and entryways to key buildings including the Chemist, Post Office and Newsagency.
The cost of constructing ramps and handrails that do not detract from council's heritage conservation area is potentially more than originally anticipated. Without sufficient funds, our much valued and admired heritage buildings may either be compromised through economic constraints dictating utilitarian designs and materials or, the projects may not go ahead at all due to a lack of private owner buy in. Should the latter occur, ie the private owner electing to not contribute to the project -the embarrassing reality would be a return of the funds to the State Government.
This funding is a one off opportunityto make significant change and improvement to what I believe is already one of the more liveable towns in the region.
We are an ageing populace, we have a number of long term and valued residents who are wheel chair bound or sight and mobility impaired. Do we not owe itto them to ensure that they are included in our society and afforded in the simple pleasure of entering and engaging in the normal banter at the post office, papershop, chemist and Athenium Theatre?
What Iam seeking is a commitment from Council for a contingency fund to enable appropriately designed and constructed ramps and entries as part of the Liveable Communities Competition. Estimates have not yet been completed however it is felt that if an additional $10,000 could be allocated to the overall project, it would be sufficient to ensure it's success.
Proposed Motion
That Council allocate an amount of $10,000 towards the Liveable Communities ,/ Project for the 2015/2016 budget year. 'n /
Moved: Councillor Neil Smith Signature: M---
Seconded: Councillor Jo Ward Signature:
Date-16/6/2015
3 Subject: FW: Project Bowen - Wantabadgery
Hi Mr. Mayor
I am the Project Coordinator for the Police Memorial out at Wantabadgery. The Project is called Project Bowen, no doubt you have heard of it by now.
The project has come a long way. The statue is up next to the Wantabadgery Hall. We are in the process of planting a garden around the statue and placing the Donor Pavers in front of the statue. We couldn't have done any of this without the active support of the local community.
It is expected that the statue and garden area will attract some tourism, especially in relation to the Gold Trails enthusiasts. I understand Junee Shire provides tourist brochures - perhaps the statue could be added to this brochure as an attraction one day.
We are in the final stages of Project Bowen. The community was hoping that Junee Shire would provide a seat and shelter, like the ones at Sandy Beach (see attached photo), on the fire brigade shed side of the statue. The community would build the garden and pathways around this and eventually it would become a "mini park" for the village.
The project has enjoyed village-wide support. The Wantabadgery community is still very active and are in the process of "face-lifting" their hall. They have just painted the interior of the hall and soon the tennis courts will be renovated and be actively used again.
I have attached a photo of the statue. You'll see a photo of Constable Brayden Sharrock with the statue. Brayden has helped worked on Project Bowen. Brayden's mother is a Wantabadgery local and Brayden has worked at Junee Police Station.
Once the garden and landscaping has been completed, we will have an opening ceremony.
I look forward to your reply.
Thanks
Constable Max BURMEISTER
Wagga Wagga Police Station |New South Wales Police Force | 217-219 Tarcutta Street, Wagga Wagga, NSW 2650 |Email: burm1max(a)police.nsw.qov.au | Tel: 02 69 222599 IFax: 02 69 222511 I
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4 5 6 [DES] - RESPONSE TO NOTICES OF MOTION - COUNCILLOR PROJECTS 2015-16
Background
Council staff have received a number of project proposals and ideas for consideration of funding from the Councillor Projects budget allocation. These proposals and ideas have been received in writing from Councillors’ Notices of Motions, in writing from the community and verbally. (attached)
The intention of the Councillor Projects budget allocation is to provide the councillors with a discretionary source of funds with which to develop and construct projects that would not ordinarily be funded from other operational areas of the Operational Plan. It is, if you will, an opportunity for the Council to create their own legacies.
Projects
The projects received varied substantially from ‘on-the-ground’ construction of community facilities through to donations to community organisations.
In total, seven projects were nominated and are summarised, with an estimate of cost in Table 1. Where there are links to strategic plans such as the Community Strategic Plan, these too have been identified. Staff comments have also been provided where applicable, providing information on the background to the project or on anything that may be relevant.
No prioritisation has been applied to the projects nominated; they appear in the order they were received.
Budget
There is $32,000 remaining in this year Councillor Projects budget. An amount of $35,000 is currently budgeted for the 2015-16 financial year. The projects identified, as they currently stand, will almost exhaust the entire budget allocation for 2014-16 if unspent funds from 2014-15 are carried over.
7 Project Description Proponent Connection to CSP Connection to DP/OP Staff Comment Cost No. Estimate 1 Beautification/restorati Cr Halliburton 1.16 Improve our entry points 1.16.1 Enhance the reputation of This project will complement the rest area $10,000 on of the Illabo Red to the town and the Shire to Junee as a tourist destination that is located on the opposite side of the Cross Memorial site, make a greater impression on through promotional opportunities. Olympic Highway. This rest area consists of including fencing of the visitors. a single unisex toilet, a picnic shelter and a site, rejuvenation of tourist information sign. Its operation is the gardens and 2.7 Seek government funding 2.7.1 Work with Village funded by NSW Roads & Maritime. installation of an for a village improvement Committees to create and sustain a irrigation system. program. vibrant and welcoming community. The presence of a fenced, public place offers benefits to travellers with young children as 2.16 Provide and maintain 2.16.1 Provide and manage it provides a secure environment in which attractive, accessible and safe recreational and passive public land the children are relatively free to roam parks and sports grounds, under Council’s control. during stops on long trips. recreational, bike paths and footpaths, cemeteries and The same can also be said for travellers with other public places. pets.
The original Notice of Motion sought $5,000, however based on Engineering staff investigations to properly fence the site, install an irrigation system and generally improve the grounds; a figure of close to $10,000 will be required.
2 Seed funding for the Cr Halliburton 2.5 Develop an asset 2.5.1 Ensure public assets are The state of the change rooms and toilets at $5,000# construction of new management and renewal maintained and provided with a Laurie Daley Oval (LDO) is one nearing amenity facilities at program. level of service matched to disrepair and it is critical that a strategy for LDO and the community expectations and within the construction of the next stage of the demolition of the old the financial resources available for LDO amenities block is developed. grandstand and toilets. that purpose. The Junee Sports Committee has met with 2.16 Provide and maintain 2.16.1 Provide and manage the express intent of developing such a attractive, accessible and safe recreational and passive public land strategy and the injection of funding is parks and sports grounds, under Council’s control. important in supporting them in this recreational, bike paths and endeavour. footpaths, cemeteries and other public places. The cost to complete the amenities in full has been estimated to be in the vicinity of $600,000.
8 Project Description Proponent Connection to CSP Connection to DP/OP Staff Comment Cost No. Estimate 3 Contribution to Junee Cr Halliburton 2.10 Lobby for viable 2.10.1 To facilitate the provision, It is intended that this donation would assist $5,000# Christian Education education facilities in the Shire integration and co-ordination of with the employment of scripture teachers to support quality education educational services. at Junee High School and a Friday Night for our young. Youth Group event.
2.11 Continue to devote 2.11.1 To assist the community in The proposal is broadly consistent with priority time and resource to providing a safe and functional supporting the youth of Junee. youth issues. environment for young people.
4 Donation to Cooinda Cr Halliburton No connection. No connection. Council donated $2,500 to Cooinda Court $5,000# Court for the in February 2014 (resolution no. 14.02.14). retrofitting of fire sprinklers. 5 Installation of a child- Cr Holmes 2.5 Develop an asset 2.5.1 Ensure public assets are There is no requirement for a public play $12,000 proof fence at the Cr Halliburton management and renewal maintained and provided with a space to be fenced. Memorial Park program. level of service matched to playground. community expectations and within The Council has received a very small the financial resources available for number of requests for the playground to be that purpose. fenced. The proximity of Main Street and Cox Street are recurring themes in these 2.16 Provide and maintain 2.16.1 Provide and manage requests and the risk of children wandering attractive, accessible and safe recreational and passive public land onto these roads has been the primary parks and sports grounds, under Council’s control. concern. recreational, bike paths and footpaths, cemeteries and No incidents or near misses have been other public places. reported to staff.
The original motion included an investigation into the fence to determine the cost. As this has been completed, the recommendation may require alteration to reflect this and the estimated cost.
6 Provision of two picnic Wantabadgery 1.16 Improve our entry points 1.16.1 Enhance the reputation of The Wantabadgery community have pulled $15,000 shelters at Community & to the town and the Shire to Junee as a tourist destination together to achieve quite a bit for their Wantabadgery, NSW Police make a greater impression on through promotional opportunities. village’s amenity. They have been successful adjacent to the newly visitors. in receiving funds to paint the interior of constructed Bowen their hall and have plans to continue to Monument. Inclusive of 2.7 Seek government funding 2.7.1 Work with Village improve it; they have assisted with the concrete slab, picnic for a village improvement Committees to create and sustain a planting of a garden around the new table/chairs and shelter program. vibrant and welcoming community. monument; and are about to rejuvenate the
9 Project Description Proponent Connection to CSP Connection to DP/OP Staff Comment Cost No. Estimate structures tennis courts so they can be actively used. All of this has been achieved without any financial contribution from the Council.
This project would also compliment the recent installation of the sculpture of Senior Constable Edward Webb-Bowen, killed in 1879 at Wantabadgery at the hands of Capt. Moonlight.
This monument has been constructed from funds contributed by the NSW Police and from fundraising and remembers “the true ‘Hero of Wantabadgery’”.
Anecdotal accounts suggest that Wantabadgery is becoming a popular stopping place for recreational cyclists and tourists alike and there are currently no provisions for either of these groups to comfortably stop in the village.
7 Liveable Communities Cr Smith 1.10 Encourage local 1.10.1 Us the historic character of The purpose of the grant is to make key $10,000# contribution businesses to provide a Junee in a way that promotes buildings and businesses more accessible to shopper experience. tourism and local celebration. elderly, infirm and disabled members of the community. Buildings and businesses include 2.8 Address social standards 2.8.1 Instil a sense of pride in the the chemists, post office and newsagency and and values community by advocating for and work to be undertaken includes the supporting community initiatives. construction of ramps, hand rails and other associated facilities and furniture. 2.15 Provide and maintain safe 2.15.1 Public infrastructure is and serviceable public facilities maintained within financial limits. The funding is for an amount of $67,500. and infrastructure including While additional contributions towards roads, footpaths and project outcomes will come from private stormwater drains. businesses much of the work will be constructed on footpaths which are under Council’s care, control and responsibility. The Council may need to influence the final appearance and design of the proposed public ramps and the allocation of $10,000 will support the desired outcomes and
10 Project Description Proponent Connection to CSP Connection to DP/OP Staff Comment Cost No. Estimate leverage the grant funding.
This allocation is for the purpose of acting as a contingency fund should private enterprise buy-in not be forthcoming in support of the Liveable Communities grant. It may be considered for funding from the Councillor Project budget.
# denotes the figure is that proposed by the proponent Total $62,000
Table 1 Summary of Councillor Projects 2015-16
11 Conclusion
Staff have a received a number of requests for Councillor projects from a number of sources, including Notices of Motion. For the sake of simplicity, these requests have been collated, had alignments with key plans identified (where applicable) and have had a brief cost estimate undertaken.
The projects currently identified would, if implemented in full will almost exhaust the Councillor Projects budget for 2015-16, if unspent funds from 2014-15 were incorporated into next year’s DPOP.
There has been no attempt to prioritise the projects. The estimate cost of fulfilling all the nominated items is $62,000.
Note: The estimated cost to complete works in recommendation 1 is $10,000 and should be amended if the project is one that moves forward.
The following recommendations 1-5 & 7 have been replicated from received notices of motion, for procedural proposes, and can be modified if required.
Recommendations:
1. That $5,000 of Councillor Project money be allocated to the Illabo Cenotaph Committee.
2. That $5,000 of Councillor Project money be allocated to the Junee Sports Committee to keep in trust or be applied to an Internally Restricted Loan for the demolition of the grandstand and toilets behind the grandstand at Laurie Daley Oval, and the rebuilding of new facilities.
3. That $5,000 of Councillor Project Money be allocated to Junee Christian Education.
4. That $5,000 of Councillor Project Money be allocated to the Cooinda Court retrofitting of fire sprinklers account.
5. That Junee Shire Council investigates the cost of installing a childproof fence around the playground area of Memorial Park, with the idea that it would be paid for by Councillor Project Money.
6. That $15,000 of Councillor Project money be allocated for the installation of two picnic shelters and picnic chairs and tables adjacent to the Bowen Monument at Wantabadgery.
7. That Council allocate an amount of $10,000 towards the Liveable Communities Project for the 2015-16 budget year.
12
JUNEE SHIRE COUNCIL
INFORMATION BOOKLET
JUNEE SHIRE COUNCIL
INFORMATION BOOKLET
ORDINARY MEETING TUESDAY, 23 JUNE 2015
1[GM] COUNCILLOR DELEGATE MEETINGS
2[WSRM] WORKERS’ COMPENSATION/REHABILITATION
3[LOIC] LIBRARY
4[DES] WORKS PROGRAM
5[DES] SEWERAGE SYSTEM
6[DDES] SOLID WASTE REPORT
7[EO] NOXIOUS WEEDS
8[DDES] S.149 CERTIFICATES
9[DDES] DEVELOPMENT/COMPLYING DEVELOPMENT DETERMINATIONS
10[DDES] HEALTH, BUILDING, PLANNING AND ENVIRONMENTAL INSPECTIONS
11[DCS] COMMUNITY TRANSPORT
12[FA] CUSTOMER SERVICE REQUESTS SUMMARY
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Page 1 of 9 1[GM] COUNCILLOR DELEGATE MEETINGS
Notification of Council Committee meetings or community meetings for which Councillors will be attending.
Council Committee/Delegates Meetings
Council Delegate/Attendee Meeting Date Eastern Riverina Destination 17 July 2015 Cr Callow Management Organisation (ERDMO)
Community Organisation Meetings
Council Delegate/Attendee Meeting Date Old Junee Progress Association 1 July 2015 Councillors FFF Workshop 23 June 2015 Councillors Extraordinary Council Meeting 29 June 2015
2[WSRM] WORKERS’ COMPENSATION/REHABILITATION
There were no new claims for the month of May 2015.
3[LOIC] LIBRARY
The featured event for the month of May ‘It’s all about us’ celebrated Library and Information Week (25-31 May) and focused on promoting new books and important library calendar events.
Thursday, 28 May 2015 was Australia’s Biggest Morning Tea raising a commendable $435.00. Thanks to all the participants including Junee Council staff who attended and donated to this worthy cause.
Story-time & School presentations performed in May 2015.
Date Group Presenter 5.5.2015 Tuesday Story-time Kim Richards 7.5.2015 Good Start Learning Kim Richards 12.5.2015 Tuesday Story-time Kim Richards 19.5.2015 Tuesday Story-time Kim Richards 26.5.2015 Tuesday Story-time Margaret Kanaley 27.5.2015 Good Start Learning/National Simultaneous Kim Richards Story-time
Meetings, training and other activities:
• ‘Pink Tubs’ at the Medical Centre, Recreation Centre, Hospital and Commins Hendriks were refreshed on 14 May 2015.
• Conference Room at the library was used twice by Sureway Employment earning $140.00.
Page 2 of 9
Wifi use during May 2015 (highest number of connections in one day was 22 on May 19)
Upcoming Business
June July Activity
1-30 1-31 Featured Event: ‘Woolie Wonders’ 2, 9, 16 and 23 14, 21 and 28 Story-time at 10:00 am 7, 21 & 27 16, 23 and 30 Good Start Learning at 10:00 am 4 Meeting with Riverina Regional Library (location: Junee) 3 Felting workshop at 2:00 pm (holiday activity) 8 Animation workshop at 11:00 am (holiday activity) 17 Knit In for Wrap with Love at 11:00 am
Page 3 of 9 4[DES] WORKS PROGRAM
State Road 78 Olympic Highway
The road has had the shoulders slashed from Illabo to Wallacetown.
Bethungra reconstruction is now on the downhill run. The down lane has been trimmed and sealed with traffic now on this lane. The Armco barrier has been removed and gabion rock baskets placed along the high fill to the new road level.
A road pulveriser has been used to rip up the old bitumen on the two climbing lanes. DGB roadbase has been added to the design levels.
State Road 57 Goldfields Way
The shoulders have been slashed all along this road.
Rural Sealed Roads
After the sealing of the Byrnes Road bypass, guideposts and advisory signs have been placed. Armco railing has been erected over the two large culverts. The short section of Harefield Road to the rail crossing was closed for two weeks while a new row of culverts were placed on a new concrete base. This section was then topped up with gravel and sealed.
Rural Gravel Roads
Park Lane has been ripped and reshaped from the GEO Correctional Centre entrance through to the Olympic Highway. It has been reshaped ready for re-gravelling.
Main Road 243 Canola Way
The edges of the Coolamon Road have been shoulder maintenance graded from Old Junee to the boundary at Rockview.
Junee Township
John Potts Drive Stage 6 has had the road pavement topped up to the new kerb and gutter levels. This road has been trimmed and dressed ready for bitumen sealing.
All of the utility servicers are now finalised and footpaths are levelled off to suit the service pits.
Customer Private Work Carried Out N Schoefield Supply gravel R Henwood Grader hire B Flack Excavator hire Wagga Beach Caravan Park Hire sweeper truck
Page 4 of 9 Parks and Gardens
General
Garden and grounds maintenance has been carried out on all parks and gardens, cemeteries, rest areas and sporting fields within the township of Junee and surrounding villages.
Sporting Fields
Burns Park: • Mowing • Irrigation maintenance • Renovations
Laurie Daley Oval: • Mowing • Renovations
Loftus Oval: • Mowing • Irrigation maintenance
Parks and Gardens:
• Irrigation maintenance • Mowing/weeding • Pruning • Weed spraying • Replaced picket fence Railway Square
Rest Areas
Wallacetown: • Mowing and edging • Vegetation maintenance • Weed spraying
Illabo: • Mowing and edging • Vegetation maintenance
Bethungra: • Mowing • Weed spraying • Baylis Street maintenance
Drains and Gutters
• Cleaning of drainage structures • Cleaning of V drains • Gutter cleaning and edging
Page 5 of 9 Street Trees
• Street tree planting • Stump grinding • Tree removal • Pruning
Railway Square
• Fence replacement
Cemeteries
Lawn, Monumental and Rural: • General maintenance including mowing and edging • Maintenance of existing trees • Weed spraying
There were three grave sites prepared and completed in Junee cemeteries during the month of May 2015.
Town Streets
• Mowing of roadside verges, nature strips and open areas. • Gutter cleaning • Green waste removal • Irrigation repairs
Bike Path
• Edging • Mowing • Tree pruning
5[DES] SEWERAGE SYSTEM
Over the month of May, there were two chokes in the services and three chokes in the mains.
The sewer pipe that services the new estate at Dagmar Lane near Lisgar Street was punctured by the under-boring conducted by Telstra. Repairs have been completed with no cost to Council.
Inflow to the treatment plant totalled 30.4ML with 6.9ML being reused. Discharge to the environment commenced on the 20 May with 4.3ML for the month. The treatment plants were subject to inspection from NSW Office of Water with samples taken for analysis. We are producing good effluent.
The sewer Jetter and inspection camera were used to clear and identify the location of a fault at the Council office in Belmore Street. Thorn bushes were removed from the main effluent storage pond inlet area.
Page 6 of 9 6[DDES] SOLID WASTE REPORT
Junee Transfer Station
The Junee Transfer Station is functioning well with no issues or incidents at the site.
Rural Transfer Stations
The rural transfer stations were inspected and found to be in a satisfactory condition.
7[EO] NOXIOUS WEEDS
• May has been a busy month for RENWA with weeds taking advantage of what rain we did receive and with many 'summer weeds' extending their lifespan in late Autumn and Winter.
• Tiger Pear was removed from the Old Gundagai Road. The fact that there were approximately 200 necessitated the need for a bobcat and tip truck. This will have taken much of the root system which will delay but not prevent its reappearance.
• On the Treatment Works at Junee, African Box Thorn was removed using the cut - stump technique with Access herbicide and diesel. The result was excellent but won't prevent birds re-infesting the site. The other area tagged for control, will be carried out when the water levels drop due to logistical problems.
• Coolatai grass has also been on the march with 10 being hoed and bagged on Parkwood Lane and 200 on the Waterworks Road at Bethungra.
A number of properties at Bethungra have been and will be inspected to check that it has not spread. An inspection of the nearby National Park is scheduled on the list for July.
• Blue Heliotrope is causing problems with extensive spraying required. This weed is another that is on the march and is growing outside its normal lifespan.
8[DDES] S.149 CERTIFICATES
Average Processing time (Working Days) for last 10 Certificates 2 days
9[DDES] DEVELOPMENT/COMPLYING DEVELOPMENT DETERMINATIONS
DA/CDC Date Development Address No. Approved Replace Existing Garage with 10/2015/21 15 Commins Street, Junee 4/05/2015 New and New Carport 10/2015/22 New Dwelling 28 John Potts Drive, Junee 8/05/2015 10/2015/23 New Awning off Shed 24 Loughan Road, Junee 11/05/2015 10/2015/24 New Dwelling 33 Waratah Street, Junee 12/05/2015 Replace Existing Roof on 10/2015/25 Dwelling in Heritage 31 Dalley Street, Junee 25/05/2015 Conservation Area 15/2015/11 New Dwelling 11 Ridge Street, Junee 4/05/2015
Page 7 of 9 DA/CDC Date Development Address No. Approved 15/2015/12 New Patio and Pergola 16 Hunter Street, Junee 11/05/2015 26 William Street, Old 15/2015/13 Additions to Existing Dwelling 19/05/2015 Junee 15/2015/14 New Shed 11 Ridge Street, Junee 8/05/2015 15/2015/15 New Gable Patio 2 John Potts Drive, Junee 25/05/2015 15/2015/84 New Dwelling* 4 Dagmar Lane, Junee 17/04/2015 15/2015/86 New Dwelling* 39 Waratah Street, Junee 17/04/2015 15/2015/83 New Dwelling* 6 Dagmar Lane, Junee 24/04/2015 15/2015/87 New Dwelling* 45 Waratah Street, Junee 24/04/2015 15/2015/88 New Dwelling* 43 Waratah Street, Junee 28/04/2015 15/2015/90 New Dwelling* 41 Waratah Street, Junee 28/04/2015 15/2015/89 New Dwelling* 49 Waratah Street, Junee 12/05/2015 15/2015/91 New Dwelling* 51 Waratah Street, Junee 12/05/2015 15/2015/92 New Dwelling* 53 Waratah Street, Junee 12/05/2015
* Denotes Private Certifier approved development.
10[DDES] HEALTH, BUILDING, PLANNING AND ENVIRONMENTAL INSPECTIONS
59 health, building, planning and environmental inspections were carried out during the month of May, 2015.
11[DCS] COMMUNITY TRANSPORT
Page 8 of 9 12[FA] CUSTOMER SERVICE REQUESTS SUMMARY
James Davis General Manager
Page 9 of 9