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Dragon Boat Festival Rules & Regulations

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Dragon Boat Festival Rules & Regulations Dragon Boat Festival Rules & Regulations Issued by the Fairway Gorge Paddling Club Society © The aim of the Festival/Event is to promote dragon boat racing. 1.0 Team Registration for the Dragon Boat Festival/Event 1.1 The Race Registrar is responsible for posting Race Registration on the website containing information for prospective teams and for registering dragon boat teams. Please visit the event website for team registration information. 2.0 Conditions of Entry 2.1 All participants must agree to abide by the regulations stipulated by the Festival/Event as a condition of their participation in the event. Individuals and Teams must conform to all criteria and be able to satisfy and comply with all requirements, as set forth in the Official Regulations. The Festival/Event, at its sole discretion, reserves the right to accept or refuse any entry of a Team or any registration of an individual to the Festival/Event. 2.2 Waivers: All Team Members must sign a waiver release stating that they have read the conditions of the Waiver and are aware of the risks associated with the Races, and accept the risk and thus waive any right they may have to any cause of action against any or all of the sponsors, organizers, officials and the Festival/Event for injury to person(s) or loss/damage to personal property. 2.3 All Team Members must complete a duly signed electronic Waiver by the date specified. 2.4 Team Rosters: The names of all team members must be registered on the Official Team Roster, and no individual is permitted to be rostered on more than one Team within either the Women’s or the Mixed division (i.e. A woman on a women’s team may also be rostered on a mixed team). Only those racers listed on their respective team’s roster can race for that team. Any Team which allows a non­registered person to participate as a Crew Member on that Team is liable for and is subject to disqualification from further participation in the Festival/Event, at the absolute discretion of the Festival/Event Race Committee. (a) Final Racing Team Roster: A minimum of 22 to a maximum of 26 names are to be ​ rostered for the actual competition. The Official final racing Team Roster must be ​ submitted to the Registrar by the deadline specified in the Calendar of Events and Deadlines issued by the registrar. Variations to the foregoing Roster Regulations are permitted only with the prior written approval of the Race committee. The Festival/Event is not responsible for scheduling conflicts for paddlers racing in more than one division. 2.5 Any infraction of the race regulations on the part of an Individual Team Member(s), by the Crew or by the Team itself may result in the disqualification of the entire Team from further participation in the Event. Each Team is entirely responsible for its own conduct and compliance with the Official Regulations. Any Team which allows a non­registered individual to ©Fairway Gorge Paddling Club Society Revised 2016/02/04 1 Dragon Boat Festival Rules & Regulations participate as a Crew Member on that Team may be subject to disqualification from further participation in the event. 3.0 Team and Boat Crew Definitions 3.1 Official Dragon Boat Team: consists of the following Team Members: A. 26 Racers maximum: the Drummer, the Steersperson and 20 Paddlers drawn from the Official Team Roster form the Boat Crew, with up to 4 Alternates (or spares, substitutes or reserves). B. One member of the Boat Crew must be designated as the Team ​ Captain and one must be designated as the Team Manager. For safety ​ ​ ​ reasons and/or extenuating circumstances, an alternate steersperson and/or drummer of either gender may be substituted subject to prior approval from the Race Director and/or the Race Registrar. 3.2 22 Racers is considered to be the normal Boat Crew complement for the Festival/Event competition, while 20 Racers is considered to be the minimum number required to race – the Drummer, the Steerer plus at least 18 Paddlers. (if rough water conditions and/or the weight of the normal crew complement result in the dragon boat taking on water – i.e. being overloaded for the marine conditions), then the Crew Captain or Steerer must decide whether to race with only 16 or 18 Paddlers – to decrease the weight of the boat load and minimize the risk of swamping and sinking.) It is the responsibility of the Team Captain and the Steerer to ensure that the crew always complies with the minimum and maximum crew loads. 4.0 Types of Teams 4.1 Age Basis ​ Adult Boat Crew; Manager must be 19 years of age or older as of the first day of race weekend. All racers must be at least 13 years of age or older as of the first day of race weekend. Junior Boat Crew; Manager must be 19 years of age or older as of the first day of race. All racers must be at least 13 years of age and not yet 19 years of age as of the first day of race weekend. Crew members require their parent or guardian’s consent in order to participate and compete. Senior A Boat Crew; Manager must be 19 years of age or older as of the first day of race weekend. All racers must be at least 39 or older on June 1st of the year in question. Senior B Grand Dragon Boat Crew; Manager must be 19 years of age or older as of the first day of race weekend. All racers must be at least 49 or older on June 1st of the year in question. Senior C Great Grand Dragon Boat Crew; ©Fairway Gorge Paddling Club Society Revised 2016/02/04 2 Dragon Boat Festival Rules & Regulations Manager must be 19 years of age or older as of the first day of race weekend. All racers must be at least 59 or older on June 1st of the year in question. 4.2 Racing Divisions ­ Gender Composition Basis ​ a) Women’s Crews Division ­ The paddlers of Women's Crews must be comprised of all women and the steersperson and drummer can be of either gender. b) Mixed Crews Division – boat crew must be comprised of no more than 10 male paddlers. c) Transgender Paddlers ­­ Any paddler is eligible to register in a team whose division reflects the gender to which they identify and have transitioned or are in the process of transitioning as a transgender person. All crews that are not Women’s crews, will race in the Mixed category. Please refer to Section 3.0 for Team and Boat Crew Composition. 4.3 Level of Crew Skill, Experience, Involvement and Commitment ​ (a) Novice – Usually first time teams made up of racers with little or no racing experience. These teams will have participated in no more than 16 practice sessions in the season leading up to the Festival/Event. (b) Recreational – Returning teams, made up of racers, which have participated in a dragon boat race in previous years and wish to remain at a recreational level or first year teams which have practiced more than 16 times in the season leading up to the Festival/Event. (c) Competitive ­ Highest level of competition. Teams which train seriously and regularly out of paddling clubs. 4.4 Place of Team Origin ​ (a) Local – generally teams based within the Local Area of the Festival/Event. (b) Visiting (continental North America) – All teams from outside the Local Area. (c) International (outside of North America) 4.5 Individual Team Member Eligibility and Fitness for Dragon Boat Racing ​ (a) Adult Team Managers and Crew Members may be members of one and only one Mixed Team and may not be on any other Team’s Roster. (b) Every Team Member is required to read a set of the Official Rules & Regulations, be knowledgeable of its content, and abide by it. Every Team Manager, Captain, Steerer and Drummer is also required to be knowledgeable of the Official Rules & Regulations in order that their respective team can act accordingly. 5.0 Team Sponsorship and Identity ©Fairway Gorge Paddling Club Society Revised 2016/02/04 3 Dragon Boat Festival Rules & Regulations 5.1 The Festival/Event retains all rights to advertising, sponsorship and commercial representation for the Festival/Event. 5.2 Festival/Event Sponsors are sponsors who are directly supportive of the Festival/Event, such as Cup and Boat sponsors, contributors, etc.; they will be acknowledged and represented as Sponsors of the Dragon Boat Festival/Event and Races. 5.3 Team Sponsors are sponsors supportive of individual Teams and may not be considered a sponsor of the Festival/Event; the Festival/Event is not obligated to individual Team Sponsors, and may refuse any commercial representation on the festival site and on the water venue. 5.4 It is not a requirement for any Team to be supported by a Team Sponsor(s). 5.5 Where the involvement of an individual Team Sponsor is determined not to be in the best interest of the Festival/Event or the Festival Sponsor(s), the Festival/Event may refuse entry of the supported Team to the Event unless an alternative Team Sponsor is acceptable. 5.6 Representation of the organization responsible for the Team and its Sponsor(s) shall be limited to: (a) clothing such as team uniforms, hats, head bands, pins, etc. (b) one freestanding team flag not exceeding twelve (12) square feet in area 6.0 Detailed Team Member Roles, Duties and Responsibilities 6.1 Team Manager shall be responsible for: (a) team conduct covered under the Official Rules and Regulations, (b) communicating and distributing to all team members race and festival information, (c) processing and submitting all required team forms, waivers, fees, team name/description, (d) liaison with the Registrar and Race or Festival Officials, (e) attending all specified meeting.
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