Minutes Village of Tahsis
Meeting Committee of the Whole Date 07-Jul-20 Time 2:00 p. m. Place Munici al Hall - Council Chambers and b electronic means
Present Mayor Martin Davis Councillor Bill Elder Councillor Sarah Fowler
Councillor Lynda Llewellyn by video Councillor Cheryl Northcott by phone
Staff Mark Tatchell, Chief Administrative Officer by video Deb Bodnar, Director of Finance
John Manson, P. Eng by video Janet StDenis, Finance and Corporate Services Manager
Guests Matt Friderichs, P. Eng., McElhanney by video JillBrocklehurst-Booth, SpiritualDirector, Centrefor Spiritual Living by video Colette Ordano, Centrefor Spiritual Living by video Shaun Koopman, SRD Protective Services Coordinator by video
Public None
Call to Order Mayor Davis called the meeting to order at 2:00 p. m. Mayor Davis acknowledged and respected that Council is meeting upon Mowachaht/Muchalaht territory
Introduction of Late Items None.
A roval of the A enda
Fowler: COW 045/2020 THAT the Agenda for the July 7, 2020 Committee ofthe Whole meeting be adopted as presented. CARRIED Business Matt Friderichs, P. Eng., McElhanney: Re; Tahsis Municipal Wharf Assessment Results and Recommendations Arising
Matt Frederichs spoke to the condition assessment and rehabilitation option of the municipal wharf. Council had question regarding rehabilitation options and costs to which both Matt Frederichs and John Manson responded.
(presentation attached)
Fowler: COW 046/2020
THAT this information be received. CARRIED
Jill Brocklehurst-Booth, Spiritual Director, Centre for Spiritual Living Re: Proposal for a Summer Retreat at Pete's Farm
Jill Brocklehurst-Booth spoke to the Vision and Mission ofthe Centre for Spiritual Living,Campbell Riverand their ideasfor Pete's Farm and a retreat proposal for August.
(presentation attached)
Fowler: COW 047/2020
THAT this information be received for discussion. CARRIED
Llewellyn : COW 048/2020
THAT the Village of Tahsis enter into an agreement to work with the Centrefor Spiritual Living, Campbell Riverfor a retreat in August2020 as a pilot project at Pete's Farm. CARRIED ^ SRDEmergency Programs Update- Shaun Koopman, SRDProtective Services Coordinator Shaun Koopman provided Council with an update on Strathcona's EmergencyProgram including details on SRD Delivers, RegionalAmateur RadioEmergency Communication Plan, the Tahsis Community Wildfire' Protection Plan, Tsunami Modelling Project andthe Connect Rock Test. (presentation attached)
Fowler: COW 049/2020
THAT this information be received.
Adjournment Fowler: COW 050/2020
THAT the meeting adjourn at 4:17 p. m. CARRIED
Certified correct this 4th Day of August, 2020
Corporate Officer MunicipalWharf
ConditionAssessment andSummary ofFindings
^ S BEST ^MANAGED McElhanney 'COMPANIES T T ! T r ' T i " ' i 1 !T ' r tIT- - - ", ; . ! 'f ' : i t
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TPTO\T CompletedBy McEBhanney
2017- Briefvisual inspection
September26, 2019 - Quarterly
January24, 2020 - QuarterlyMonitoring Extensivefungal decay to thepile caps, mostnotably the approachpile caps and the lowerpile caps (original) at the
Historicalfire affecting tops of pilesand
panels are have minor- deteriorationdue to cracking, I, etc. piles have minor-moderate due to fungaldecay. Minimal barer damage observed in the , (,( '"d zone at low water. \ ^^(S)(®l«D^(p(«)(p(6) Q f-^-ite. ^^. f-^-^-^-Q
--,|,-^_.^_^. _ _ ^ ^^. -^."-is-.-^i) ®-. -<»_-4-^k- -CjQ-ElES- ---^-. -^--^--^--<^"_, > --^f-^i) i i ©-- "»CCT wmcm . imsa tnii6Bt- . *~4-^- I j^.-. ^-k=g Ms- LATE RAL FORCE ON Completedevery 3-4 months BUILDING FROM WIND since April 2019. DECK PANEL DECK PAMEL UPPER PILE CAP STEEL PINNED LOWER PILE CAP Notable increase in deterioration CONNECTION LOWER UPPER Nos. 4-6. PILE CAP PILE CAP LITERAL FORCE ON PILES FROM WAVES of lateral resistance from the ELEWnO.NJn.EVILS.TRUCTURALLAYOUT pins due to "blow-out" of the LOWER PILE CAPS LftTERALLY DISPLACED FROM FAILED PIN UPPER PILE CAP UNSUPPORTED CONNECTION DUE TO FUNGAL AND DECK PANEL FAILED DECAY EtEVATION_»|EW^DETER10nATLON»ND_FAll.UnEMECHANISM Bent No. 7 OriginalCapacity Deteriorated Capacity Capacltv Reduction (%) C^pacatiAnalysis Structural "' Vr Mr ! W Mr vr Approach Stri ^rs 88.0 237.3 57.7 j 75,7 3SK 68% Approach Pile 96.2 171.4 Ca s 49.2 56.9 49% 67X Wharfhead 95.2 173.4 49.2 Pile Ca s 56.9 67% Deadload Only Stnictural Mf OriginalD/C Current D/C Vf Drains)D/C Current D/C Ajiiarfifich Stri ers 29.5 34K SIX 35.8 15% W, Approach Pile considering the deteriorated Ca s 35.8 21% 63% Wharfhead Pile Ca s 23.5 31» fm. 35.1 11% 63» Diad Load* 2.4 kPa(50 psf) Pi-deslrian Load Structural Mf Original0/C Current D/C vf DriginalD/C Curreft D/C Approach Stri ers 48.5 56K 85K 59.3 25% 78)t Approach Pile C« s 59J 31% 104% Wharfhead 48.9 Sl»l 99X 59.3 3 Dad Load+ VehicleAxle Load (5000 Ibs] Stnicturaf Mf OrleinalD/c Current D/C vf Originalo/c currentD/C Approach wharfhead pile caps. Strl ers 62.5 71X I08'< 75.» 11% 100K Approach Pile Ca s 75.8 4d% 133% Wharf^ad Pile Ca s 6;-5 65% 1^7% 75.8 W% l3i% property- hiab crane, building i, buildingcontents, gangway environmental Considerations - ' t to be a habitatimpact by iii I li speo| ueu}S9p9 d sq p|noM 6uipeo| uf ty- (^' I'll; I i ©-. . 1-!-)-f' -+-.- 3SU |9A8| 688 JO^SUOISIAOjd ®-', -..i-.-i-- . ®-, 4->-t-(-,-+-»-. I I!i! i 6^. . . -ti- r-t-- c^'. . ^-' '_ . -L.-I- I i I »-' -r-i-. ....^ ®- . 1-. jsqujjl peieeji pue deo aiid eiBuis 'i':^-f'-r'-f--T-T-:T^^^^-T^T^^^--T^^^I ®- eoBjdej pue s|9ued >|oep9}ejouoo ®- i I i :{::P^-t-h4--tJj^:_j:tj:t:|:j:j:tf -!-i-!4^ -.1.-L.4 ^ 1 L i r~[j'~TiTii!!ffl^ ^ I i +-j-j & d)d) (b d) d) ® (i)^(i)^ ^ ^ ^ ^ i^s( ®- -r-. r-t-i vy ©- -i. LU- i 4.-;i 8J9A9S 411MSdBO 9| Sr- ^> d) (i \. i 3S¥Hd sje ejein ejeq/w 9 oi -SONIUSQ GUARDRAIt GUARORWL BULLRAIL ;SOO1^725 >i2S4 DEEP OECK (11154K 203 STRINGERS 102xM6TIUBER3ECK TOPOF BUU RAIL MSx MSPILE CAP 305 x 305 BULLRWLS (B)1Mx2(USnrNGERS 1S;>406FTR!NGERS MEx MSPILE CAP WW. B-s4. 2sr 305flV?RT1CALPILE HHWLEL-.l.Zm 3050VERTICAL PILE VERTtCALBftACE BRACE . l/ERTIML 3m_ ^7 EL = MJDLW-/ LLWEL-0.2T LL IEL=d.Zm EXISTING ARRANGEMENT PROPOSED ARRANGEMENT stimates Item Description Quantity Unit Cost Subtotal WharfRehabilitation Program - Phase1 Only 1 Contractor Mobilization/ Demobilization Ea' 1 $30,000 $30.000 2 Prepare Deck Panels for Removal Manhours 72 $100 $7.200 3 Temporary Removal of Deck Panels Ls 1 $64,000 $64,000 4 Approach- Pile Repairs / Replacement (Allowance) Ea 5 $7,000 $35,000 5 Approach - Pile Cap Replacement Ea- 16 12,500 $40.000 6 Approach - Stringer Replacement Ea- 64 $1,750 $112.000 7 Approach - New Timber Deck m2 348 $150 I $52.200 8 Approach-Vehicle Guardrail / Handrail Replacement m 37 $350 $33,950 9 Wharfhead- Pile Repairs / Replacement (Allowance) Ea- 12 $7,000 $84.000 10 Wharfhead- Pile Cap Replacement 11 ^- Es: 21 $2,500 $52,500 Wharfhead- Stringer installation Ea' 60 $2,000 $120.000 12 Wharfhead - New Timber Deck m2 278 $150 $41,700 13 Wharfhead- Vehicle Guardrall / Handrall Replacemant Ea. 10 $350 $3.500 14 Wharfhead- New Cross Bracing Ls 1 $150,000 (150,000 Subtotal $826. 050 Engineering,Environmental Monitoring, &Project Management (10%) 182, 605 Contingency(25%) $206,513 Total EstimatedCost (TaxesExd. ) $1,115,168 £"Ttes"'"'""''""' "'e 2'"srw"' '° """' """"' T'8T' Pricingestimalea. Sa SS^^^"seswm"c""tfmcB"'6^s ^^ ""'"''" °"'''"^""''. "*^. ^^wrtem""T^ ^52SSS;^^^^^=^^^.ie cost estimate is considered accurate to ± 50%. ' ., --..... -... - ^.. ^».... ^ ". .,,,., ^u,,, i. AnyQuestions? Thank-you ^ ! BEST iMANAGED McElhanney iCOMPANIES Centre i I t^a i m TM Cam be River WHOIS THE CENTRE FOR SPIRITUAL LIVING? Vision: Acommunity that is inspired, connected, supportive, and open for all. Mission: Provideanenvironment thatsupports connection and growth education,experiences, and professional facilitation that ^ people. weal'elchal'itablecomm.unitythathas a mission toteach people about ' so thateveryone creates the lifethey love. Weoffer free or highly subsidized courses, workshops, retreats and tools for selfempowermentwebe''eve that Personal growth isongoing'a'nd requiresdaily care and mindfulness. Through'global practi'ceslndividuals acquireconscious living habits that transform their personal life, the work place, and community. , ----. -... », webel[eve..thatemPowered andinspired people make good decisions, care connection "" aboulthelr. taa" oflife'and live from aplace'ofequa^ty, balanceand peace, creating aworld that works for everyone. N^.^ f~) RETREAT Atlv^ Toge&ker:lyviirM&rstoK IK&O $&lf Sl^w A^e / .. A AUGUST2020 PROGRAM Using the clean-up and restorationof the site as a communal effort wovenin with a personaldevelopment program. Hosting6-12 menand women in a retreatprogram LONG-TERMVISION FOR PETE'SFARM '.>-^-^' . Several tent platforms ' Repair existing house for possiblewinter storage (no public access) . Cooking station ' Largecommunal dry space . Washand cleaningstation Long-term vision for sanitation (compostable toilets?) Rain water collection for washing LONGERTERM VISION FOR COLLABORATION WITHTHE VILLAGE lrltenticmistoctean;"P. andbegin set-up torestore site as a historic 1to be available formulti-user events/retreats/park" ce"tre's-age,"da:we have firet priority' in'"ture, to book site for sorin summeractivities and programs^ " "'"'"' workwiththev"lage toestab"sh aHistoric sitecommittee tooversee yearlyupkeep and manage future user fees. . Drinkingwater - bringyour own water for onsite. . Solidwaste garbage (leave no trace practices) ' pub^acoesltoihesi^eduringtheretreat (walk-in)- parkat Leiner Estuary trails or at road intoPete's farm before bridge to dropoff supplies. ' aid E,meJgenc^re^snl^rstAld_plan(firstkit)and somebody ^ basic level CPR first i, also y os G PS device on site at all times. *cov'D. 'l19protocol-(regularpracticeofsocial dtstancing andhand washing) Speak tothe dayandwhenever tphT^T^Tln,deLs^h. switchin9 sites. AnypTrson'dFsSgan'yof the check list will be symptoms asked to isolate from"theagrou7a"ndy/o^fo;rfueiltup^tliacSna?ioanny c . Foodprep: PPE's during kitchen duties. Individual eating ware for onsite lunches * salmon Enhan^ment ^s^hLS ISt;y, thlTahsis Society for chinook salmon brood s^tco"AecJLol(;fJLtumsou,tthat_DFOrecommends brood'stock collectionTm'e ^eu'of^e /e are happyto collaborateneeds) '^n",ation.^ld^mpo^y.^uLhTe^ POrt-a-potty,orcompost toilet... with hand station.Cleaned several times through-out the day. . "Yardwaste" to bediscussed with Village . Vehicleaccess by yourgroup to the site NA OUR QUESTIONS: 1. Contactinformation for ChiefMike Maquinna... to ask permissionto host sweat lodge at Pete's farm? 2. Recommendationsforaccommodations 6-12 people? 3. Yard waste and site debris removal? 4. Sanitation options? ANY QUESTIONS? Centre or . i i oia i m TM Cam be River Howdoes the SRDfacilitate emergency planning? TheStrathcona Regional District is a memberof Mid Island Emergency Coordinators and Managers Master Emergency Plan (4 Parts) 1. Activation 2. Facilities 3. Authority (Evacuations & Declarations) 4. EOC Overview and Plan Checklists Aircraft Incident, Civil Disturbance, Dam Breach, Hazardous Materials. Earthquake, Fire, Flood, Landslide, Marine, Nuclear, Pandemic, Power Interruption, Snowstorm, Terrorism, Transportation, Tsunami, Interruption Complimented by additional plans such as internal/external resource lists. crisis communications etc. Update . 3RD Delivers . Regional Amateur Radio Emergency Communication Plan . Updated Tahsis Community Wildfire Protection Plan . Tsunami modelling project . Connect Rocket Test Connect Rocket Test Tahsis - 548 Si nu s Ca//s Texts Corn leted 569 Corn leted 479 Bus 4 Carrier Filtered 4 Failed 51 Landline Unreachable 6 No-answer 17 Unreachable Handset 28 Calls Busy: Call was successfully placed to the destination number but the line rang busy through the entire repeated redial cycle. Failed: Call failed due to that phone number no longer being in service. No Answer: Call was successfully placed but was not picked up or diverted to voicemail through the entire repeated redial cycle. Texts Carrier Filtered = Text message was not delivered because the telecommunications carrierblocked the text messagefrom delivery. Landline Unreachable = Text message was not delivered becausethe recipient entered a landline phone number as a mobile number or entered an invalid phone number. Unreachable Handset = Text message was not delivered becauseof an unreachable carrier network (eg. service suspension due to unpaid invoice). ..... 0, K ^ :^{ BIWR.C1 Of -VWHtl ^fvrl^. ^l»\ ;.( I .". .- RltlWtCtTr-"'< ^° Ttr--»ml FlBMlffclEI'-'llMap 1^- . imHM.K Port Hardy ^. £2=2 ^' Area A - Sayward Valley Area B - Cortes Island Area C - East Redonda Island Area C - Maurelle Island Area C - Quadra Island Area C - Read Island Area C - Sonora Island Area C - West Redonda Island Area D - Oyster Bay / Buttle Lake Campbell River Floodplain City of Campbell River Kyuquot First Nation and Walter's Island Oyster River Floodplain Village of Gold River Village of Sayward Village of Tahsis Village of Zeballos Visitors Wei Wai Kum First Nation West Coastof Vancouver Island Tsunami Warnings Whatis the difference between Connect Rocket andAlertReady? Alert Readyisa Canada-wideprogram thatallows Provincial^erritorial ManagementOrganizations to issueemergency alerts. Alert"Ready'cannotbeaused I local Governments at this time and these alertsare reserved for'Amber Alerts and1 1 warnings. These alerts are sent to all mobile devices in an area and no enrolment is required. Alert Readywas most recently tested in B. C. on'' November 28th. To receive Alert Readyemergency alerts, a wireless device mu"stbe: . a smartphone able to use the LTE (or4G) network for high-speed wireless communication . wireless Public Alerting compatible; . have up-to-date software . connected to an LTE cellular network at the time the emergency alert is issued and . within the emergency area. Why don't wejust have one alerting system? ^nd.ersectior'2(3)(e)ofBC Re9-380/95 (Local Authority Emergency Management .Regulati°n)/equ"'esthat !ocal authonties establish procedures bywhich'tho'se'persons l-may-be ham1edor who may sufferloss are rlotified ofan emergency or impenctir r. Thisresponsibility is recognized bypublic agencies whorely on"the'local" authorities to be the primary source for public emergency alerts. The'S'trathcona*' I District'sEmergency Program utilizes Connect'Rocket to provideresidents and visitors with meaningful local information and instruction to preserve'life'and" property at time of emergency.--r'. i«;.-o-t-.. A-(7] -iBllcTBHLOB i ~""i i. lsiKEcnmuu [-^3 i i i . ---^---A-. -^.. inspections