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May 22, 2017 Agenda Packet

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THE STATE OF TEXAS § CITY OF BALCONES HEIGHTS § COUNTY OF BEXAR § Suzanne de Leon, Mayor Jack Burton, City Council Place 3 Stephen Lara, City Council Place 1 Lamar Gillian, City Council Place 4 Miguel C. Valverde, Mayor Pro Tem Charles White, City Council Place 5 REGULAR CITY COUNCIL MEETING AGENDA Monday, May 22, 2017 from 5:00 p.m. – 5:45 p.m. prior to the Regular City Council Meeting there will be a reception to Welcome the Incoming Elected Officials. NOTICE IS HEREBY GIVEN THAT THE ABOVE CALLED MEETING OF THE GOVERNING BODY OF THE CITY OF BALCONES HEIGHTS, TEXAS, WILL BE HELD ON Monday, May 22, 2017, at 6:00 P.M., IN THE JUSTICE CENTER, LOCATED AT 3300 HILLCREST DRIVE, BALCONES HEIGHTS, TEXAS, 78201 TO CONSIDER AND ACT UPON ANY LAWFUL SUBJECT WHICH MAY COME BEFORE SAID MEETING, INCLUDING, AMONG OTHERS, THE FOLLOWING ITEMS TO BE DISCUSSED AND ACTED UPON: CALL TO ORDER AND RECORDING OF QUORUM INVOCATION AND PLEDGES OF ALLEGIANCE TO THE U. S. A. AND TEXAS FLAGS Here are the words to the Texas pledge: "Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible." OATH OF OFFICE: • Newly elected officials will take their Oath of Office. PUBLIC COMMENT PERIOD At this time, citizens who have filled out a registration form prior to the start of the meeting may speak on any topic they wish to bring to the attention of the governing body so long as that topic is not on the agenda for this meeting. Citizens may speak on specific agenda items when that item is called for discussion. During the Citizens to be Heard section no council action may take place and no council discussion or response is required to the speaker. A time limit of three minutes per speaker is permitted; the council may extend this time at their discretion. 1. PRESENTATIONS/UPDATES: a. Update – Consultant Walter Serna b. Letter of Merit – Corporal Victor Mata Agenda – May 22, 2017 Page 1 of 4 2. CONSENT AGENDA ITEMS: a. Approval of minutes for Regular meeting of April 24, 2017 b. Finance Report for the month of March 2017 BUSINESS ITEMS: 3. Consideration and ACTION to approve a Resolution declaring the results of the General Election held in Balcones Heights, Texas, on Saturday, May 6, 2017, for the election of Council Place Three, Four, and Five. 4. Discussion and possible ACTION to amend Code of Ordinances Section 71.02 Certain Parking Prohibitions in Residential Areas. (Members of Council/Hoyl) 5. Consideration and ACTION to amend Code of Ordinances Chapter 51:40 Obstruction of Sewer Line on Property; Excavation; Payment of Costs. (White) 6. Consideration and ACTION to amend fee schedule to reduce variance application fee for residents. (White) 7. Discussion and possible ACTION to increase homeowner exemption and place freeze on the city’s ad valorem rate. (White) 8. Discussion and ACTION regarding the take home vehicle for Public Works Supervisor. (Burton) 9. Discussion and possible ACTION re-evaluation of Vivian Lane on prioritization list after Leisure Phase II project. (Burton) 10. Consideration and ACTION to adopt an ordinance amending Article 5: Attendance and Leave of the Personnel Policy – Office Hours. (Mayor) 11. Consideration and ACTION to amend Ordinance 2013-13 effective date to enforce Ordinance 2013-11 Regulating Credit Access Businesses. (Harris/Garza) 12. Discussion and update on the Gateway Project. (Mayor) 13. Discussion regarding AACOG Weatherization Program for low income residents. (Mayor) ANNOUNCEMENTS AND REQUESTS: 14. Department Report Q&A (Reports included in Packet) 15. Announcements by City Administrator a. Citizen Kudos b. Recognition of City employee actions c. New Departmental Initiatives Agenda – May 22, 2017 Page 2 of 4 16. Requests by Mayor and Council Members for items to be placed on a future City Council agenda. 17. Announcements by Mayor and Council Members a. City and community events attended and to be attended b. City Council Committee and Liaison Assignments c. Continuing education events attended and to be attended d. Recognition of actions by City employees e. Recognition of actions by community volunteers Website Planning & Zoning Code Enforcement BHPOA Negotiations Infrastructure & Facilities Audit/Investment/Budget Mayor de Leon + + + + + Council Pl. 1- Stephen Lara Council Pl. 2-Valverde X X X X Council Pl. 3-Burton X X Council Pl. 4-Gillian X X Council Pl. 5-White X X X City Administrator X X X X Community Development Dir X X Economic Development Dir X Fire Chief X Police Chief X X Finance Director X + = Ex Officio EXECUTIVE SESSION: 18. Discussion pursuant to §551.086 (Economic Development) of the Texas Government Code regarding economic development project utilizing city owned property. 19. Discussion pursuant to §551.071 (Consultation with Attorney) of the Texas Government Code regarding Visitor Center lease at Wonderland of the Americas. 20. Discussion pursuant to §551.072 (Deliberations about Real Property) to discuss real estate - potential lease city property at the justice center. RE-CONVENE IN OPEN SESSION: 21. Council may take ACTION in open session on items discussed in Executive Session. ADJOURNMENT: DECORUM REQUIRED Any disruptive behavior, including shouting or derogatory statements or comments may be ruled out of order by the Presiding Officer. Continuation of this type of behavior could result in a request by the Presiding Officer that the Agenda – May 22, 2017 Page 3 of 4 individual leave the meeting, and if refused, an order of removal. The Balcones Heights City Council reserves the right to adjourn into executive session at any time to discuss any of the matters listed above, as authorized by Texas Government Code § 551.071 (Consultation with Attorney) § 551.072 (Deliberations about Real Property) § 551.073 (Deliberations about Gifts and Donations) § 551.074 (Personnel Matters) § 551.076 (Deliberations about Security Devices), and § 551.086 (Economic Development) NOTICE OF ASSISTANCE AT THE PUBLIC MEETING The City of Balcones Heights City Council meetings are available to all persons regardless of disability. This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations, should you require special assistance, must be made 48 hours prior to this meeting. Braille is not available. Please contact the City Secretary’s office at 735-9148 or write to 3300 Hillcrest Drive, Balcones Heights, Texas 78201 I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the bulletin board, at the Justice Center / City Hall of Balcones Heights, Texas, in a place convenient and readily accessible to the general public at all times, and said Notice was posted on the following date and time: May 19, 2017, at 4:30 P.M. and remained so posted continuously for at least 72 hours preceding the scheduled time of said Meeting. City of Balcones Heights, Texas DELIA R. SANCHEZ City Secretary Agenda – May 22, 2017 Page 4 of 4 April Budget Analysis FY 2016-17 FY 2015-16 Approved As of 58% of Account Description Audited Budget 30 Apr-17 Budget Comments FY2016-17 Budget Overview Total Budget Total Revenue 7,852,045 7,874,644 4,279,221 54% Total Expenses 7,684,311 8,248,933 4,102,976 50% Revenues/Expenses 167,734 (374,288) 176,246 General Fund Revenue 3,852,423 4,095,649 2,385,775 58% Expenses 4,275,385 4,141,192 2,261,907 55% Revenues/Expenses (422,962) (45,542) 123,868 Special Revenue Funds Revenue 3,356,673 3,138,994 1,556,040 50% Expenses 2,844,282 3,467,740 1,551,683 45% Revenues/Expenses 512,390 (328,746) 4,356 Proprietary Funds Revenue 642,950 640,000 337,407 53% Expenses 564,644 640,000 289,385 45% Revenues/Expenses 78,305 0 48,022 1 April Budget Analysis FY 2016-17 FY 2015-16 Approved As of 58% of Account Description Audited Budget 30 Apr-17 Budget Comments General Fund Overview Revenues Ad Valorem 1,171,951 1,387,149 1,170,483 84% Sales Tax 1,461,987 1,500,000 583,348 39% Other Taxes 37,673 42,000 16,856 40% Fines & Forfeitures 601,540 571,000 412,102 72% Franchise Taxes 297,323 284,000 101,458 36% Permits, Licenses & Fees 104,972 115,000 87,874 76% Other Revenues 26,976 21,500 13,654 64% Transfers In 150,000 175,000 0 0% Total General Fund Revenue 3,852,423 4,095,649 2,385,775 58% Expenses Council 21,460 5,500 3,848 70% Administration 410,586 438,865 242,086 55% Information Technology 139,116 168,000 122,343 73% Court 328,935 325,212 196,569 60% Police Department 762,501 843,798 460,894 55% Communications (Dispatch) 306,954 320,960 153,660 48% Fire Department 1,200,684 1,320,164 688,090 52% Community Development 158,494 209,972 112,803 54% Public Works 54,036 59,381 28,911 49% City Services 62,438 41,750 23,666 57% Non Departmental 744,443 314,180 176,791 56% Community Initiatives 85,737 93,410 52,245 56% Total General Fund Expense 4,275,385 4,141,192 2,261,907 55% 2 April Budget Analysis FY 2016-17 FY 2015-16 Approved As of 58% of Account Description Audited Budget 30 Apr-17 Budget Comments General Fund Beginning Fund Balance 1,008,679 Revenues 4,095,649 Expenses (4,141,192) Revenue/Expense (45,543) Fund Balance Expenditures - Ending Fund Balance 963,137 General Fund Revenues Taxes 10-310-110 AD VALOREM TAX 1,171,951 1,387,149 1,170,483 84% 10-318-300 SALES TAX 1,461,987 1,500,000 583,348 39% Two Months Behind 10-319-110 PENALTY & INTEREST-AD VALOREM 7,688 8,000 3,660 46% 10-334-100 STATE MIXED DRINK TAX 29,985 34,000 13,196 39% Total Taxes 2,671,612 2,929,149 1,770,686 60% Fines & Forfeitures 10-334-200 STATE COURT COSTS 20,020 20,000 10,011 50% 10-340-100 COURT FEES & CHARGES 47,921 64,500
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