Council Meeting Minutes Agendas – April 28, 2010
Considered 10-04-28
AGENDA
COUNCIL OF THE COUNTY OF LENNOX AND ADDINGTON
Meeting to be held - Wednesday, April 28,2010
Council Chamber County Court House 6:30 p.m.
CALL TO ORDER
ADOPTION OF MINUTES
Regular Monthly meeting held - March 24,201 0
APPROVAL OF AGENDA
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL C NATURE THEREOF WARDEN'S REPORT Page 1
MATTERS FOR CONSIDERATION
1. Capital Construction
April 14,2010 - staff report re: Review of 2010 County Capital Construction Page 2 Tender Results (Manager, Roads and Bridges)
Staff Recommendation No. 1 ...... Page 7
Staff Recommendation No. 2 ...... Page 7
Staff Recommendation No. 3 ...... Page 7
2. Museums and Technologv
April 20,2010 - staff report re: Museums and Technology Fund Page 13 (Director, Information Services)
Staff Recommendation ...... Page 14 - 2 - April Regular Monthly Meeting Considered ' Meeting to be held - April 28,2010 10-04-28
3. 2010 Education Tax Rates
April 20,2010 - staff report re: 2010 Education Tax Rates Page 17 (Director, Financial & Physical Services)
4. Ambulance Service Vehicles
April 12,2010 - staff report re: Tender and Ordering of Ambulance and Page 32 SUV Vehicles and ERV conversion (Chief, Ambulance Service and Emergency Programs)
Addendum 1 This report is supplementary to the staffreport dated April 12, 201 0
April 26,201 0 - staff report re: Review of Ambulance, ERV Vehicles Addendum 1 and Conversion Tender Results (Chief, Ambulance Service and Emergency Programs)
Staff Recommendation No. 1 ...... Addendum 1
Staff Recommendation No. 2 ...... Addendum 1
Staff Recommendation No. 3 ...... Addendum 1
5. Ambulance Service Review
April 12,2010 - staff report re: 2009 Lennox and Addington Ambulance Page 34 Service Review (Manager, Ambulance Service and Emergency Programs)
i
6. Advisorv Committee Recommendations and Reports
-- . Technical Advisory Committee - County Roads and Bridges Page 35 - report of meeting held March 30,2010
7. County Department Activity Reports
April 19, 201 0 - staff report re: Administrative Services Activities Page 40 (Chief Administrative OfficerIClerk)
April 20,20 10 - staff report re: Financial & Physical Services Page 45 Activities (Director, Financial & Physical Services) - 3 - April Regular Monthly Meeting Considered Meeting to be held - April 28,2010 10-04-28
April 20,20 10 - staff report re: Social Services Activities Page 47 (Director, Social Services)
April 15,2010 - staff report re: Information Services Activities Page 50 (Director, Information Services)
April 9,2010 - staff report re: The John M. Parrott Centre Page 57 Activities (Director, The John M. Parrott Centre)
8. Resolutions
a) Accessibility Standards
March 10,2010 - resolution re: Request for Funding and Increased Page 67 Education for Accessibility Standards (Township of Muskoka Lakes)
b) Canadian Pacific Rail Line
March 16,2010 - resolution re: Possible Loss of Canadian Pacific Page 68 C Rail Line (County of Renfrew) Resolutions and letters of support to endorse and support the Possible Loss of Canadian Pacific Rail Line also received from: Township of Laurentian Valley Town of Petawawa Town of Smiths Falls Township of Montague Town of Petawawa Municipality of Calvin
c) Water and Waste Water Services
March 25,201 0 - resolution re: Private Members Bill 13 Sustainable Page 70 Water and Waste Water Systems Improvement and Maintenance Act, 2010 (Town of Tecumseh) - 4 - April Regular Monthly Meeting Considered Meeting to be held - April 28,2010 10-04-28
MATTERS FOR INFORMATION
1. Infrastructure Spending
March 8,2010 - correspondence re: Ontario Throne Speech Commits Page 71 Government to Jobs in the New Economy; Honouring Infrastructure Spending (AMO)
2. 2008 OMPF Reconciliation -
March 19,2010 - correspondence re: Government Responds to AM0 and Page 72 Municipalities and Announces 2008 Reconciliation (AMO)
3. Municipal Propertv Assessment Corporation
i) March 16,2010 - correspondence re: Service Quality Issues at the Page 75 Municipal Property Assessment Corporation (Warren Thomas, President, Ontario Public Service Employees Union and Ivan Herrington, Chair, OPSEU Bargaining Team, MPAC)
ii) March 19,2010 - correspondence re: Negotiations with the Ontario Page 79 Public Service Employees Union (OPSEU) (Carl Isenburg, President and Chief Administrative Officer, MPAC)
4. KFL&A Public Health
March 22,201 0 - correspondence re: Providing Services Under Part 8 of Page 81 the Building Code Act (Ian MacDonald Gemmill, Medical Officer of Health, KFL&A Public Health)
5. Proclamation Requests
i) March 22,201 0 - correspondence re: United Way - Success By 6 Week, Page 82 Week of May 8,2010 (Bhavana Varma, President & CEO, United Way serving KFL&A)
ii) April, 20 10 - correspondence re: Organ and Tissue Donor Awareness Page 84 Week (Frank Markel, President and Chief Executive Officer, Trillium Gift of Life) April Regular Monthly Meeting Considered Meeting to be held - April 28,2010 10-04-28 r\
According to the Rules of Procedure the Proclamation Policy states: "CounQ Council may initiate its own proclamations at any time and advertise as deemed appropriate. All other requests for a proclamation from any special interest group will be noted and received without
comment or opinion. "
6. Bear Wise Program
- - March 23,2010 - correspondence re: Bear Wise Community Funding 2009 Page 86 (Gerry Mulder, Area Supervisor, Ministry of Natural Resources)
Note: Supporting documentation included in Information Available Upon Request section.
7. Land Ambulance
March 3 1,2010 - correspondence re: Land Ambulance Grant Page 87 C (Hon. Deb Matthews, Ministry of Health and Long-Term Care) 8. School Trustees for the Conseil des Ccoles catholiques du Centre-Est
April 1,2010 - correspondence re: Final Report on the Determination Page 88 and Representation of the Members of the Board for the Conseil des -Ccoles catholiques due Centre-Est CECCE for the 2010 Elections (Bernard Roy, Director of Education and Secretary-Treasurer)
9. Highwav Service Centres
April 6,2010 - news release re: Ontario Finalizes Plans for Highway Page 92 Service Centres (Government of Ontario)
10. Mazinaw-Lanark Forest
April, 2010 -notice re: Approved 2011-2021 Annual Work Schedule Page 98 Mazinaw-Lanark Forest (Ontario Ministry of Natural Resources) -6- April Regular Monthly Meeting Considered Meeting to be held - April 28,2010 10-04-2 8
11. Proper@ Taxes
April 15,2010 - news release re: Supreme Court Rules that the Federal Page 100 Government Should Pay its Property Taxes Like Everyone Else (Federation of Canadian Municipalities)
12. AM0 Communications
March 19,2010 - member communication re: Government Responds to Page 101 AM0 and Municipalities and Announces 2008 Reconcilliation
April 1,2010 -.member communication re: Provincial Government Page 102 Introduces New Retirement Homes Act
April 1,2010 - member communication re: Bills Introduced Since Page 103 Legislature was Prorogued and Recalled
April 8,2010 - member communication re: Bills Introduced Since Page 104 March 31
April 9,2010 - member communication re: AM0 Report to Members Page 105 on March 2010 Board Meeting
April 12,2010 - member communication re: Joint and Several Liability Page 107 Paper
April 15,201 0 - member communication re: First Payment of 2010 Page 108 Now Received by AM0
13. Correspondence Highlights Page 109
14. Information Available Upon Request Page 110
OTHER BUSINESS
1. Statements by Members
2. Notice of Motion
3. Matters of Urgency - 7 - April Regular Monthly Meeting Considered Meeting to be held - April 28,2010 10-04-28 r\
BY-LAWS
1. Confirmation of Proceedings
A By-law to Confirm the Proceedings of the Council of the Corporation of Page 11 1 the County of Lennox and Addington at its meeting held on Wednesday, April 28,2010
ADJOURNMENT Page 1 C: REPORT TO COUNTY COUNCIL FROM: Warden Henry Hogg
RE: Activities: March 20 10 - April 20 10
DATE: April 16,2010
My activities over the past month included:
March 22 - Attended at the County Office
March 24 - Chaired the Regular Meeting of County Council
March 26 - Attended at the County Office
March 30 - Attended at the County Office
March 30 - Attended Rotary Luncheon Meeting, Napanee Lions Hall r L April 8 - Attended Algonquin Land Claim Municipal Advisory Group ~ketin~, Pembroke
April 15 - Attended at the County Office
April 1 5- 1 6 - Attended the Eastern Ontario Wardens' Caucus Meeting held at the County Court House, County of Lennox and Addington
All of which is respectfully submitted,
Warden Henry Hogg Page 2
STAFF REPORT TO COUNTY COUNCIL
FROM: Steve Roberts, Manager, Roads and Bridges
RE: Review of 20 10 County Capital Construction Tender Results
DATE: April 14,2010
DISCUSSION:
2010 Capital Construction Tender Results The County has recently issued and closed tenders for the following major 2010 capital construction projects:
Tender No. 10-05,2010 Hot Mix Paving Program Tender No. 10-06, County Road 1 (Belleville Road) CNR Overpass Rehabilitation Tender No. 10-07, County Road 41 (Centre Street) CNR Underpass Rehabilitation
Following is a summary and discussion of each tender's results.
i. Tender No. 10-05.2010 Hot Mix Paving Program Background: The 2010 Roads .and Bridges capital budget includes an amount of $2,5 14,000 for the 2010 Hot Mix Paving Program of which $2,000,000 is allocated for asphalt rehabilitation at various locations. The balance is for this project's engineering and administration and for paved shoulder construction on County Road 29 (Flinton Road) administered outside of this tender.
Tenders were prepared by the consulting firm of G.D. Jewel1 Engineering Inc. (GDJ). They were publicly advertised in the Napanee Beaver and the Kingston Whig Standard on March 18 and 20,2010 respectively for closing at 2:00 pm local time on April 7,2010. The tender advertisements were also posted on the Biddingo and County web sites.
Discussion: At 2:00 pm local time on April 7,2010, the Project Manager, Randy Ferguson of GDJ and County staff met to publicly open the tenders received. Three bidder's representatives were also present.
.- The Hot Mix tender includes the following projects: Section A: curb and gutter and paved shoulder construction on County Road 6 from the Highway 401 south ramp terminal to County Road 2 in Odessa Page 3 Page 2 0 a Section B: 3.3 km of asphalt rehabilitation on County Road 8 from Galt Street to County Road 2 1 a Section C: 0.6 km of asphalt rehabilitation on County Road 41 (Centre Street) from Dundas Street to Isabella Street in Napanee
Section D: County Road 41lCommunity RoadIFlying J Travel Plaza entrance intersection spot improvements in Napanee Section E: County Road 1 (Belleville Road) cross culvert replacement'and local pavement rehabilitation Section F: 0.7 km of asphalt rehabilitation on County Road 5 from County Road 18 westerly Section G: 0.2 krn of asphalt rehabilitation on County Road 4 from Brown Road northerly a Section H: County Road 14 cross culvert replacement west of CPR crossing and local pavement rehabilitation
The following sustainability performance indicators are addressed in this project: system adequacy improvement implementation of pro-active preservation management measures improvement to transportation network travel and operations paved shoulder construction progress towards removal of seasonal load limits reduction of material haulage and disposal and Green House Gas (GHG) emissions increased use of recycled materials increased reduction of environmental and hazard effects of adverse weather and deficient roadside conditions
The tender contains a provisional amount of $85,500 for asphalt indexing as a contingency to address upward and downward^ fluctuations in the price of asphalt cement between the date of tender closing and asphalt replacement.
Following is a summary of the tender results: Bidder Total Tender Amount (excluding GST) Cruickshank Construction Ltd. $1310,962.20* Coco Paving Inc. $1,647,000.00 Fitzeibbon Construction Ltd. $1.781 -380.37 *corrected bid
The low bid is significantly less than the tendered construction budget by approximately $489,000. County staff and the project consultant have reviewed County capital project needs I and 2010 budget impacts from other tender results discussed in this report. After this 0 assessment, it is recommended that these savings be allocated as follows: Page 4 Page 3
$73,500 be allocated to fund the 2010 budget shortfall from Tender No. 10-06 (County Road 1 - Belleville RoadICNR Overpass Rehabilitation) results $19,500 be allocated to fund the 201 0 budget shortfall from Tender No. 10-07 (County Road 4 1 - Centre StreetICNR Underpass Rehabilitation) results
After these allocations, approximately $396,000 in savings remains. It is recommended that these funds be allocated for 201 0 expenditure to continue the pavement rehabilitation of County Road 41 in the Township of Stone Mills northerly from 0.8 km north of Flanagan's Road (limit of Building Canada Fund - BCF) for a distance of 1.6 krn.
County and GDJ staff are continuing to monitor 2010 expenditures on the County Road 41 Infrastructure Stimulus Fund (ISF) project and the possibility that it may be underspent. This will primarily depend on impacts from the asphalt cement adjustment clause which will become more apparent in May and June.
Savings realized from this project could be used for further pavement rehabilitation of the portion of County Road 41 between the BCF and ISF projects in addition to extra work funded as discussed above.
If this occurs, it may result in a relatively short length of the road that would have remaining resurfacing needs. It may be more efficient to complete this work in 201 0 and transfer the required funds from reserves. This would complete all County Road 41 resurfacing needs and remove the project from the 201 2 and 2013 Roads capital program.
A subsequent staff report will be presented to Council for consideration if this matter is realistic to pursue.
The consultant has reviewed the submitted tender bids and advised they are now correct and complete. They recommend the acceptance of the low bid of Cruickshank Construction Ltd. at their corrected tender price of $1,5 10,962.20.
A copy of the consultant's report is attached and County staff agree with its recommendation of award.
ii. Tender No. 10-06, Countv Road 1 CBelleville Road) CNR Overpass Rehabilitation Background: The 2010 Roads and Bridges capital budget includes an amount of $740,000 for this project. The allocation for tendered construction is $705,000.
The project is located 0.5 km west of Marilyn Avenue in Napanee and includes deck, curb and gutter, parapet, collision strut, guard rail and general concrete repairs. Page 5 Page 4 nkJ Tenders for the project were prepared by GDJ. They were publicly advertised in the Napanee Beaver and the Kingston Whig Standard on March 18 and 20,20 10 respectively for closing at 2:00 pm local time on April 9,2010. The tender advertisement was also posted on the Biddingo and County web sites.
Discussion: At 2:00 pm local time on April 9,2010, Garry Jewel1 of GDJ and County staff met to publicly open the tenders received. Nine bidder's representatives were also present.
Following is a summary of the tender results: Bidder Total Tender Amount (excluding GST) Carlington Construction Inc. $778,486.72* Greyleith Engineering and Construction (Canada) Inc. $866,422.70 H.R. Doornekamp Construction Ltd. $866,544.50 Dalcon Enterprises Inc. $91 3,325.00
Steel Desienw and Fabricators Ltd. $923,233.OO Cruickshank Construction Ltd. $962;430.90 Clearwater Structures Inc. $974,43 1.OO Louis W. Bray Construction Ltd. $1,026,867.30 *corrected bid
The bids include a fixed contingency of $50,000 that may not be fully expended or required at all.
The low bid exceeds the construction budget by approximately $73,500. It is recommended that the budget shortfall be funded from the savings realized from the award of Tender No. 10-05 (20 10 Hot Mix Paving Program).
The following sustainability performance indicators are addressed in this project: system adequacy improvement implementation of pro-active preservation management measures improvement to transportation network travel and operations reduction of GHG emissions increased reduction of environmental and hazard effects of adverse weather and deficient structural conditions
The consultant has reviewed the submitted tender bids and advised they are now correct and complete. They recommend the acceptance of the low bid of Carlington Construction Inc. at their corrected tender price of $778,486.72 plus GST.
A copy of the consultant's report is attached and County staff agree with its recommendation 0 of award. Page 6 Page 5
iii. Tender No. 10-07, County Road 41 (Centre Street) CNR Underpass Rehabilitation Background: The 2010 Roads and Bridges capital budget includes an amount of $244,000 in the 2010 bridge program for this project. The project's allocation for tendered construction is $23 1,000.
The project site is located between Isabella Street and Dairy Avenue in Napanee and includes sidewalk, retaining wall and steel hand rail repairs on the east side of the structure. Similar repairs to the west side of the structure are proposed for 2012.
Tenders for the project were prepared by the consulting firm of AECOM Canada Inc. They were publicly advertised in the Napanee Beaver and the Kingston Whig Standard on March 18 and 20,2010 respectively for closing at 1:00 pm local time on April 9,2010. The tender advertisement was also posted on the Biddingo and County web sites.
Discussion: At 1:00 pm local time on April 9,2010, the Project Manager, Chris Wagar of AECOM and County staff met to publicly open the tenders received. Three bidder's representatives were also present.
Following is a summary of the tender results: Bidder Total Tender Amount (excluding GST)
H.R. Doornekamp Construction Ltd. $250,560.00 - Clearwater Structures Inc. $270.767.50 I Greyleith Engineering and Construction (Canada) Inc. 1 $328,86 1.OO
The following sustainability performance indicators are addressed in this project: system adequacy improvement implementation of pro-active preservation management measures improvement to transportation network travel and operations increased reduction of environmental and hazard effects of adverse weather and deficient structural conditions
The low bid exceeds the construction budget by approximately $1 9,500. It is recommended that the budget shortfall be funded from the savings realized from the award of Tender No. 10-05 (20 10 Hot Mix Paving Program).
The consultant has reviewed the submitted tender bids and advised they are correct and complete. They recommend the acceptance of the low bid of H.R. Doornekamp Construction Ltd. at their tender price of $250,560.00 plus GST.
A copy of the consultant's report is attached and County staff agree with its recommendation of award. Page 7
Page 6
Recommendation No. 1: That Tender No. 10-05 for the 20 10 Hot Mix Paving Program be awarded to Cruickshank Construction Ltd. in the corrected amount of $1,5 10,962.20 excluding GST; And further, That the savings from the 201 0 Hot Mix Paving Program capital budget resulting from the acceptance of this bid be directed to fund the approximately $19,500 budget shortfall for Tender 10- 07 (County Road 41 - Centre StreetJCNR UnderpassRehabilitation) and the approximately $73,500 budget shortfall for Tender No. 10-06 (County Road 1 - Belleville RoadJCNR Overpass Rehabilitation); And further, That the remaining savings from the 20 10 Het Mix Paving Program capital budget in the amount of approximately $396,000 be allocated for 20 10 expenditure on pavement rehabilitation of 1.6 km of County Road 41, commencing at 0.8 km north of Flanagan's Road in the Township of Stone Mills.
Recommendation No. 2: That Tender No. 10-06 for the County Road 1 (Belleville Road) CNR Overpass Rehabilitation be awarded to Carlington Construction Inc. in the amount of $778,486.72 excluding GST.
I Recommendation No. 3: That Tender No. 10-07 for the County Road 41 (Centre Street) CNR Underpass Rehabilitation be awarded to H.R. Doornekamp Construction Ltd. in the amount of $250,560.00 excluding GST.
APPROVED FOR SUBMISSION G.D. Jewel1 ENGINEERING Inc.
1040 Gardiners Road, Unit D Kingston, ON. K7P 1R7
April 8, 2010
'I The County of Lennox and Addington 97 Thomas St. East Napanee, ON. K7R 4B9
Attn.: Steve Roberts, C.E.T. Manager of Roads and Bridges
Re: The County of Lennox and Addington Hot Mix Paving Program Letter of Recommendation Contract No. 10-05 Our File No. 29-2770
Dear Sir:
In regards to the above mentioned Tender closing we have reviewed all mathematical calculations and bonding requirements and have found the following error in Cruickshank's Bid. Item B-4 of the Tender Documents should read $265,503.00 as opposed to $316,344.00. Under the tendering requirements the unit price governs further reducing the tendered amount by $50,841.00. Save and except for the preceding all other requirements have been met.
A review of the Tenders'received for the above noted Contract has been completed and the following is a summary of the results.
Cruickshank Construction Limited $1,510,962.20 Coco Paving Inc. $1,647,000.00 Fitzgibbon Construction Limited $1,781.380.37
Note the above numbers do not include GST.
It is our recommendation that Cruickshank Construction Limited be awarded the Contract No. 10-05, 2010 Hot Mix Paving Program for 2010 based not only on their low bid but on their ability and experience to complete all components of the project.
(Continued...... 2) Page 9 G.D. Jewell ENGINEERING Inc.
If you have any questions or concerns please contact the undersigned.
Yours truly,
Randy Ferguson Project Manager G.D. Jewell Engineering Inc. G.D. Jewell ENGINEERING Inc.
April 12, 2010
County of Lennox & Addington, Court House, 2ndFloor, 97 Thomas Street East, Napanee, ON K7R 4B9
Attn.: Mr. Steve Roberts, C.E.T., Manager, Roads and Bridges
RE: County of Lennox and Addington County Road No.1, C.N.R. Overhead Rehabilitation Contract No. 10-06 Our File No. 27-2347
Dear Sir:
The tender opening for the above noted Contract occurred at the County Building, on April 9, 2010 at approximately 2:05pm. There were eight (8) bids received for the project. The unofficial tender results of the tender opening were as shown below:
(Cont.. .) Page 11 G.D. Jewell. ENGINEERING Inc.
G.D. Jewell Engineering Inc. reviewed the two low bid submissions bids for mathematical errors and completeness. There was a minor mathematical error in the low.bid submission from Carlington Construction Inc. Their corrected bid submission is as follows
Tender Sub-total $778,486.72 5% GST $ 38,924.34 Total $817,411.06
The two low bid submissions both included a Bid Bond and Agreement to Bond in accordance with the Contract Documents. In addition, the two low bid submissions also acknowledged the Addendum issued for the project.
Our pre-tender engineers estimate for this project was as follows:
Tender Sub-Total Estimate $762,935.00 5% GST Total Estimate
It is our understanding that Carlington Construction Inc.'s first year. of construction projects was in 2009. G.D. Jewell Engineering Inc. completed a bridge rehabilitation project in 2009 where the low bidder, Carlington Construction Inc. was the Contractor. This project was completed to G.D. Jewell Engineering Inc.'s and the County of Peterborough's satisfaction. We feel that Carlington Construction Inc. is capable of successfully completing the project.
As evident from bid submissions, competitive bidding has been achieved. As a result, we recommend the award of the contract to Carlington Construction Inc. at a total estimated cost of $778,486.72, plus GST.
If you have any questions, please contact the writer.
Yours truly,
Matt MacDonald, P. Eng. G.D. Jewell Engineering Inc. Belleville Office
MM/mm
Encl.
LENNOX AND ADDINGTON CNR OVERHEAD ROBERTS TENDER RESULTS AECOM 613 389 3703 tel 654 Norris Court, 2nd Floor 613 389 6729 fax Kingston. ON K7P2R9 www.aecom.com
April 9,2009 Project Number: 6014941 7
Mr. Steve Robeds, CET Manager Roads and Bridges County of Lennoxarnd Addington 97 Thomas Street East, Postal Bag 1000 Napanee. ON K7R 3S9
Dear Mr. Roberts:
Re: Lennox anrdl Addington, Contract 10-07 . AECOM bjectNo. 60149417
Tenders for Contract 10-07, CNR Underpass Rehabilitaton were received until 1:00 pm Friday April 9'h and opened immediately thereafter. Three tenders were received as follows:
Bidder Contract 10-07 Tender Price (excluding GST) Greyleith Engineerfig and Construction $328,861 .OO Clearwater StrumInc. $270,767.50 1 H.R: Doornekanrg (Construction $250,560.00
No errors or infodlities were found during a review of the tenders.
AECOM knows dm reason why a contract in the amount of $250,560.00 excluding GST should not be awarded to HRLDoornekamp Construction for Contract 10-07.
Sincerely, AECOM Canadam.
Chris WaW Page 13
STAFF REPORT TO COUNTY COUNCIL 0 From: Mary Anne Evans, Director, information Services
Re: Museums and Technology Fund
Date: April 20, 20 I0
BACKGROUND
May 2009: Archives Ontario Minister of Culture Aileen Carroll announced $6.5 million over the next four years for museums and technology
May 2 1,2009 "The Museum and Technology Fund will enable community museums, art galleries and archives to engage Ontario in new ways to access the diversity and richness of Ontario's history and its stories. The fund will contribute to building vibrant communities by strengthening our museums' role in stimulating cultural tourism and local economic /- development. It will encourage innovative museum partnerships and projects that support I u education, life-long learning and new audience development (Ministry of Culture)
May 21,2009: The Ontario Museum Association : " We anticipate that the Museum and Tech Fund will allow collections-based heritage organizations using technology to create greater access to collections and artifacts, and to develop innovative uses of technology for the web, marketing, audience development, and revenue development. The Museums and Tech Fund will likely require matching funding and be capped at fifty thousand per project, with possible exceptions for multiple partner applications. Hardware and software purchases and related labour costs could be eligible...p rogram materials will most probably be released later this summer. "
August 8, 2009: The Ministry of Culture announced that, "The Museums and Technology Fund will invest in innovative projects and partnerships that will enable collections-based arts and heritage organizations to use digital technology to support community economic development, education and life-long learning." Page 14
Strategic Priorities of the Museums 6 Technology Fund included: I. Use digital technology to engage Ontarians in new ways 2. Improve digital technology infrastructure and develop digital technology skills in the museum/heritage sector 3. Digitize heritage collections to give Ontarians better access to their history and heritage 4. Help eligible organizations use technology to meet collection, research, program, education, stewardship, and promotional needs 5. Help eligible organizations attract new audiences through the use of technology 6. Help eligible organizations generate revenue through the use of technology
September 30,2009: The deadline for applications The Ministry of Culture will fund up to 50% of eligible project costs, to a maximum of $50,00O;Eligible costs include hardware and software; hiring staff; and website development The County of Lennox G Addington's Information Services department applied for funding for an E-History project
Objectives were to: Digitize approximately 5.000 photographs;make images available on a public computer in the Archives Reading Room; and upload images to an on-line database Research and collate an on-line history of LGA Develop an on-line education program (Grades 7 to 9)
Web Site: Content would be uploaded to the website. Development'of an on-line virtual exhibit highlighting the history of the County of Lennox G Addington 24-7.
Project Cost The application included approximately $40,000 for staffing ( 12 month contract) and Approximately $30,000 for hardware and software; Total Project Cost: $72,824.
Ministry of Culture: March, 20 10: Correspondence from the Ministry of Culture announced that the County had been awarded a grant of $32,000 for the E-History in LGA project County of Lennox 6 Addington:The project would allow purchase of much needed equipment including a microfilm scanner, digital camera, server. Touch Smart system and licensing two stations Adobe Acrobat Suite. It is our
Recommendation: That the funds provided by the Ministry ($32,000) be allocated to the staffing component of the project and the remainder of the project cost ($40,824) for hardware and software and staffing shortfall be allocated to the County and funded by a Withdrawal from Reserves.
APPROVED FOR SUBMISSIOlri Ministry of Tourism and Ministere du Tourisme et de la Culture Culture Minister Ministre 9th Floor, Hearst Block 9-tage, ~dificeHearst Ontario 900 Bay Street 900, rue Bay p Toronto, ON M7A 2E1 Toronto, ON M7A 2E1 , , Tel.: (41 6) 326-9326 TI. : (416) 326-9326 Fax: (416) 326-9338 Telec. : (416) 326-9338
March 15,2010
Ms. Jane Foster Curator County of Lennox & Addington Museum & Archives 97 Thomas Street East Napanee, ON K7R 4B9
Dear Ms. Foster:
Re: Museums and Technolow Fund 2009-2010 File Number: 20091DDD2590
I am pleased to inform you that a grant of $32,000 has been awarded to your organization under the Museums and Technology Fund. This grant will assist with carrying out the E - History made in L @ A project.
The Province of Ontario recognizes the vital role that museums play in contributing to a prosperous creative economy and vibrant, liveable communities. As you know, Ontario has a proud culture, diverse in languages, histories and traditions. Our richest communities are those in which culture and heritage are nurtured and thnve.
The Museums and Technology Fund supports community museums, art galleries, archives and heritage organizations through investments in technology projects that will help to develop the museum and heritage sector at the provincial and regional levels, strengthen the cultural and economic vitality of the province, and serve as models for the museum and heritage sector.
The attached general terms and conditions of the Museums and Technology Fund were agreed to upon your signature of the grant application form. Before beginning the project, you will need to provide the Ministry with a valid Certificate of Insurance that references the project and confirms the requirements outlined in section 24 of the terms and conditions. Please send this to the attention of: Carol Law, Culture Programs Advisor, Ministry of Tourism and Culture, Programs and Services Branch, 4thFloor, 400 University Avenue, Toronto, ON M7A 2R9.
Should you have any questions regarding this grant, please contact Carol Law, Culture Programs Advisor, by telephone at (41 6) 3 14-5 186 or by e-mail at [email protected]. Page 16
The government values your dedication to the cultural community in Ontario and I wish you success in your activities.
Yours truly,
Michael Chan Minister
Attached - Terns and Conditions
c: Randy Hillier, MPP Lanark-Frontenac-Lennox and Addington Page 17
STAFF REPORT TO COUNTY COUNCIL
FROM: Stephen Fox, Director Financial & Physical Services
RE: 201 0 Education Tax Rates
DATE: April 20,2010
The Ministry of Finance has announced the 201 0 education tax rates as set out in the attached correspondence from Sriram Subrahrnanyan, Assistant Deputy Minister of Finance. A summary of the draft education tax rates is included in the attached chart.
Education tax rates are declining this year as a result of the increase in property assessment values. This is the second year of the four-year phase-in of the 2009 assessment update.
In cases where tax assessment values are increasing at a faster rate than the reduction in the education tax rate, there will be an education tax increase in that class. This is the case in the residential education tax class.
For example, the average assessed value for a typical residential property has increased from $168,32 1 in 2009 to $179,193 in 201 0. (6.5% increase) Even though the education tax rate is / I being reduced by 4.4%, the education taxes on this property will increase from $424 in 2009 to i/ $432 in 2010 (1.9% increase).
On the other hand, the large industrial class will see a decrease in education taxes because property values have only increased by 2.5% while education tax rates are declining by 9.3% due primarily to the phase-in of the Province's commitment to reduce commercial and industrial education tax rates to a maximum rate of 1.43% by 2014.
APPROVED FOR SUBMISSION COUNTY OF LENNOX & ADDINGTON
' SUMMARY OF 2010 EDUCATION TAX RATES
2010 2009 ASSESSMENT EDUCATION EDUCATION % VALUE TAX CLASS TAX RATES TAX RATES CHANGE CHANGE
Residential 0.0024 1000 0.00252000 -4.4% 6.7% Res - Farmland awaiting Development 0.00060250 0.00063000 -4.4% 19.4% Multi Residential 0.0024 1000 0.00252000 -4.4% 3.8% Commercial 0.01 777484 0.01 86474.1 -4.7% 4.4% Commercial - Vacant & Excess Land 0.01244239 0.0130531 9 -4.7% 6.5% New construction 0.01430000 0.01 520000 -5.9% 5.9% lndustrial 0.02362864 0.02456077 -3.8% 3.1% Industrial - Excess & Vacant Land 0.01535862 0.01596450 -3.8% 3.6% Large Industrial 0.02450000 0.02700000 -9.3% 2.5% Large Industrial - Excess & Vacant Land 0.0 1592500 0.01755000 -9.3% 4.5% Pipelines 0.01410337 0.01474791 -4.4% 4.6% Farmlands 0.00060250 0.00063000 -4.4% 4.6% Managed Forests 0.00060250 0.00063000 -4.4% 6.9%
Note: Where the percentage increase in assessment value is greater than the reduction in the education tax rate, there will be a tax increase in that class (ie residential). Where the percentage increase in assessment is less than the percentage reduction in the education tax rate there will be a tax decrease in that class ( i.e.~ar~eIndustrial) A,
Page 19'
Ministry of Finance Ministere des Finances /- \ Prov~nc~al-Local D~vislondes relations provinc~ales- I F~nanceDivlsion mun~cipalesen matiere de finances \ / lothFloor 10' etage 777 Bay Street 777, rue Bay Toronto ON M5G 2C8 Toronto (Ontano) M5G 2C8 Tel (4 16) 327-0264 TCI ,416 327-0264 Fax (416) 325-7644 Telec 416 325-7644
March 30, 2010
Dear Municipal TreasurerIClerk-Treasurer:
I am writing to advise you the regulation setting education tax rates for 2010 has now been finalized. A copy of the regulation is attached, along with a table outlining your 2010 Business Education Tax rates.
Residential Education Tax Rates
For 2010, the Province has reset residential education tax rates.to offset the phased-in impacts of reassessment. .This ensures that, on average, homeowners will not see an increase in the education portion of their property tax bills.
The 2010 uniform rate is 0.241%, reduced from the rate of 0.252% that applied to the 2009 taxation year.
Business Education Tax (BE TI Rates
In the 2007 Budget, the government announced a plan to cut business education taxes by $540 million over seven years, lowering high BET rates to a target maximum rate. Under the plan, annual ceiling rates for commercial and industrial properties would be reduced each year until they reach the target maximum BET rate of 1.52%.
As a result of reassessment and the assessment phase-in program, the target maximum BET rate and the annual ceiling rates for 2010 have been reset to offset reassessment related impacts. For example, the 2009 target maximum BET rate of 1.52% have been lowered to an estimated 1.43% for 2010.. Similarly, the annual ceiling and the target maximum rates have been reset as summarized in the following table.
2010 Ceiling and Target BET Rates Southern Ontario Commercial Industrial Target Ceiling Ceiling Maximum 2009 Rates 2.30% 2.70% 1.52O/0 Reset 201 0 Rates 2.15% 2.45% 1.43%
Page I of 2 d
Page 20
Each year, annual ceiling rates will be reduced until they reach the target maximum BET rate. BET rates that are below the ceiling rate will be reduced by two per cent of the amount by which they exceed the target maximum rate.
BET rates that are below the target maximum will be reset to offset the phased-in impacts of reassessment, consistent with the practice- in previous reassessment years.
The Province will also continue to provide business education tax cuts to match municipal tax reductions. As in previous years, all matching reductions will be addressed on a case-by-case basis.
If you have any questions related to these decisions, please contact Chris Broughton, Manager, Property Tax Policy Unit at 416-314-3801 or [email protected].
Sincerely, I
Sriram ~ubrahmanyan Assistant Deputy Minister
Attachment
Page 2 of 2 2010 Business Education Tax (BET) Rates
County of Lennox and Addington
Business Property Class 2010 BET Rate
Commercial 1.777484% Industrial 2.426007% Pipeline 1.41 0337% New Construction - Commercial 1.430000% New Construction - Industrial 1.430000%
Ontario Ministry of Finance Provincial Local Finance Division Property Tax Analysis and Municipal Funding Policy Branch Page 22
201 0 Business Education Tax (BET) Rates
County of Lennox and Addington
Optional Property Class Construction BET
Commercial Residual n/a n/a Office Building n/a n/a Shopping Centre n/a n/a Parking Lot n/a
Industrial Residual 2.362864% 1.430000% Large Industrial 2.450000% 1.430000%
Note: nla indicates there are no properties in this property class.
Ontario Ministry of Finance Provincial Local Finance Division Property Tax Analysis and Municipal Funding Policy 6ranch Page 23
REGISTRAR OF REGULAT~ONSI
pmms* mrce la~v CONFIDENTIAL ,dates: reg20 10.0 161 .e until filed with the 2-BW Regist;ar of Regulations
made under the EDUCATION ACT Amending 0. Reg. 400198
(Tax Matters - Tax Rates for School Purposes) ,
Note: Ontario Regulation 400198has previously been amended. For the legislative history of the Regulation, see the Table of Consolidated Regulations - Detailed ~e~islativeHi~tory at www.e-
' Laws.gov.on.ca.
1. (1) Paragraph5 of subsection 1 (1) of Ontario Regulation 400198 is revoked and the followingsubstituted:~ --
5. 0.24 1 per cent per year for .20.10.
(2) Subsection 1 (5) of the Regulation is revoked and the following substituted:
(5) The tax rate for school purposes for 2010 for property in the farm property class or the managed forests property class, as prescribed under the Assessment Act, is 0.06025 per cent of ' the assessed value-of the property.
2. Subsection 2 (8) of the Regulation is amended by striking out "2009" and substituting "2010".
. I 3. Paragraph 8 of subsection 3 (2) of the Regulation is revoked and the following substituted:
8. For 20 10, Table; 20. '
C Y 4. (1) subsection 9 (8.1) of the Regulation is amended by striking out 442009"in the portion before paragraph 1 and substituting 442010".
(2) Paragraph 'of subsection 9 (8.1) of the Regulation is amended by striking out "0.01520000" sod su,bstituting "0.01430000".
(3) Subsection 9 (8.2) of the Regulation is amended by striking out "2009" in the portion before paragraph 1 and substituting "2010".
(4) Paragraph 6 of subsection 9 (8.2) of the Regulation is amended by striking out. "0.0 1520000" and substituting 4'0.01430000".
(5) Subsection 9 (8.3) of the Regulation is amended by striking out "2009" in the ,portion before paragraph 1 and substituting "2010".
(6) Paragraph 3 of subsection 9 (8..3) of. the. Regulation is amended by striking out "0.01520000" and substituting "0.01430000". . ,
5: Table 17 of the Regulation is revoked and the following substituted:
TABLE 17 TAX RATES FOR BUSINESS PROPERTIES IN MUNICIPALITIES FOR 2010
Municipality .Tax Rate - Expressed as a Fraction of Assessed Value Corn~nercial Industrial Pipeline Property ' Property Class Property Class Class . Albcrton. Township of 0.0 1009936 0.007461 67 0.01 430000 Armour, ~ownshi~of 0.00785152 1 0.00405579 1 0.00630207
Armstrong, Township of ' 0.0 1430000 1 '.0.01'430000 1 0.0 1 149074
Pelee, owns ship of 0.0 1430000 0.00734060 Pernbroke, City of 0.0 1932962 0.02450000 0.0 1 128939 Perry, Township of 0.0 1068294 0.00739453 0.007204 I0 Perth. County of 0.0 1398 135 0.021932 10 0.01 666569 C Peterborough, City of 0.0 1680992 0.02450000 0.01361819 Peterborough, County of 0.0 1347745 0.02093569 0.0 1 265623 Pickle Lake, Township of 0.00669969 0.001 16571 Plumrner. Additional. Township of 0.0 1 1 76840 0.0 1430000 0.00939850 Powassan, Municipality of 0.0 I066632 0.01 299740 0.00959 105 Prescott and Russell. County of 0.01 485794 0.02302 107 0.01 257573 Prcscott. Separate Town of 0.01 758 132 0.02450000 0.0 1430000 Prince, Township of - 0.01430000 0.01430000 Prince Edward. County of 0.00866186 0.0 1 897023 0.00578973 Quinte Wnt. City of ' 0.01 663305 0.02328590 0.0 1430000 Rainy Rivcr, Town of 0.0 1430000 0.0 1430000 0.0 1130000
Red Lake. Municipality of t 0.01 430000 0.01430000 Red Rock. Township of 0.0 1430000 0.01430000 0.0 13552 10 Renfrew, County of 0.0 1637399 0.02450000 0.01 323527 Ryerson, Township of 0.00820436 0.0101 8887 Sable-Spanish Riven, Township of 0.0 1430000 0.01 104539 Sault Ste. Marie, City of 0.01437226 0.0 1430000 0.0 1430000
Schreiber, Township of 0.01430000 - Seguin, Township of 0.00645069 0.01404576 0.01 182071 Shedden, Township of 0.0 1430000 0.01430000 Shuniah, Township of 0.01 430000 0.0 1430000 0.0 1430000 Simcoe, County of 0.0 1430000 0.023703 12 0.0 1604124 Sioux Lookout. Municipality of 0.01430000 0.0 1430000 Sioux Narrows-Nestors Falls, Township of 0.0 12366 16 0.00857679 CI Smiths Falls, Separated Tpyn of ' 0.020 10649 0.02450000 0.0 15 13649 3 * Page 28 6
I
6. Table 18 of the ~e~ulationisJrevoked and the following substituted:
TABLE I8 . TAX RATES FOR BU,SI[NESS PROPERTIES IN MUNICIPALITIES WITH OPTIONAL COMMERCIAL CLASSES FOR 2010
pressed as a Fraction of Assessed Value Office Shopping Parking Lots Commercial Building Centre and Vacant Property . property property Land Property Class Class Class Class Chatham-Kent, ~unici~alityof 0.0 1 826347 0.01430000 0.01 76003 1 0.01 256598 Espanola, Town of r 0.01430000 0.01 430000 Essex, COU~Nof 0.0 1 468503 0.0 I430000 0.00738909 Hamilton, City of 0.01545201 0.0 1 5451-0 1 0.0 154520 1 0.01 54520 1
Kenora, City of - 0.01430000 0.01430000 0.0 1430000 0.0 1430000 - .. - P3 ge 29
Lambton, County of 0.0 1683780 0.0 16804 19 0.0 1777553 0.0 1088754 C Marathon, Town of 0.0 1430000 0.0 1 430000 0.0 1430000 Ottawa, City of 0.01 557604 0.01 83832 1 0.012751 23 ' 0.00965559 Snult Ste. Marie. City of 0.01430000 0.01430000 0.0 1430000 0.0 1430000 Windsor, City of 0.01 752966 0.0 1707047 0.0 1660869 0.00926480
7. Table 19 of the Regulation is revoked and the following substituted:
TABLE 19 TAX RATES FOR BUSMESS PROP~RTIESIN MUNICIPALITIES WITH OPTIONAL INDUSTRIAL CLASSES,FOR 20 10 , Page 30
8. Table 20 of the Regulation is revoked and the following substituted: \ TABLE 20 TAX RATES FOR BUSINESS PROPERTIES M UNATTACHED UNORGANIZED TERRITORIES FOR 20 10
Rainy River, District of . Fort FrancedRainy River Locality Education (assessment roll numbers beginning with "5902) 0.00879929 0.0 1 3 1 8050 Fort FnncesIRainy River Locality Education (assessment roll numbers 0.00730 136 0.00866798 -beginning with "5903") Mine Centre DSA Locality Education 0.00318268 0.002524 1 1
Atikokan Locality Education , 0.0 1430000 0.0 1430000 0.0 1430000 Kenora, Districf of Summer Beaver DSA Locality Education 0.00139293 Kenora Locality Education 0.0 1430000 0.01 430000 0.01 430000. Dryden Locality Education (assessment roll numbers beginning with "6060") 0.01 105837 0.01397593 0.0 1430000 Keewatin-Pahicia District Locality Education 0.00955867 Dryden Locality Education (assessment roll nutnben beginning with "6093") 0.0 1430000 0.0 1 430000 Red Lake Locality Education 0.01 130616 0.01627349 0.0 1430000 Dryden Locality Education (assessment roll numbers beginning with "6096'3 0.01 22 1076 0.00869043, 0.0 1430000 Sturgeon Lake Locality Education 0.00577523
9. This Regulation comes into force on the day it is filed.
Made by:
C Date made: ....M hf.L...... ;!O.,.~.C?.~.O.. . Page 32
STAFF REPORT TO COUNN COUNCIL
From: Tom Bedford, Manager Ambulance Service and Emergency Programs
RE: Tender and Ordering of Ambulance and SUV Vehicles and ERV Conversion
Date: April 12,2010
Background
As part of the County's ongoing evaluation of the ambulance services vehicles, staff reviews the vehicle's mileage, fuel and oil usage and cost, maintenance and repair costs, and hour engine use. 'The vehicle replacement guidelines are based on the three following measurements: mileage (maximum of 230,000 km) age of vehicle (maximum of 5 years) engine hours (maximum of 6,000 hours)
Lennox and Addington Ambulance Service has determined that vehicle 4422, a Type Ill Ambulance is due for replacement. This vehicle was purchased in 2004 and the current odometer reading exceeds 265,000 km. This vehicle is a spare unit in the fleet.
In addition the service has determined that two ERVs are scheduled for replacement. One of the ERV's was scheduled to be replaced last year, but it was decided to delay the purchase of that vehicle until we assessed our service and ERV needs under the new service delivery model.
As part of the 2010 Land Ambulance budget $225,000 has been allocated for the replacement of an ambulance and two ERVs.
The Tenders
There are now three ambulance manufacturers that are certified to provide ambulances in Ontario, Demers Ambulances from Quebec, Crestline from Saskatchewan and Tri-Star Industries from Nova Scotia. All three manufactures are Canadian owned and have been in business for several years. The County has purchased vehicles from all three companies in the past.
In the interest of a fair and open purchasing process and in keeping with the County's purchasing policy, staff has requested tenders for a new ambulance, a tender for two new SUV type vehicles to be converted into ERVs and a tender for the conversion of the two ERVs. Page 33
The tenders were forwarded to the three ambulance manufacturers, to local car C dealerships and to the local ERV conversion companies. In addition staff posted the request for tenders on the County's Web site and Biddingo.com, a Bid Posting website used by the County.
Bidders have been advised that the tender bids are to be received no later than 3:00 p.m. on Friday April 23, 2010 and a public opening for these tender bids will occur at 3:15 p.m. on that date.
Staff will provide a s~~pplementaryreport for Council's consideration of the results of the Tenders at the April 28, 2010 County Council Meeting.
APPROVED FOR SUBMISSION Page 34
STAFF REPORT TO COUNTY COUNCIL
From: Tom Bedford, Manager Ambulance Service and Emergency Programs
RE: 2009 Lennox and Addington Ambulance Service Review
Date: April 12, 2010 . .
Background
The Ministry of Health and Long-Term Care (MoHLTC) mandates that all service operators in the province must meet the provincial Ambulance Service Review (II(I)(b) of the Ambulance Act).
The County's first Ambulance Service Review took place in March 2004 at which time the County was issued a certificate. The certification process is subject to a three year renewal, which occurred in 2006.
On October 6Ih, 7'h and 8th, 2009 the Ministry's Ambulance Service Review team completed the third evaluation of the County's ambulance service.
In January 10, 2010 the County received a draft executive report of the review for our perusal and comment. On March 10, 2010, following the County's reply to the draft executive report, the County received a follow up visit from the Emergency Health Service Branches', Investigations, Certification & Regulatory Compliance Group. The Investigator reviewed the steps the ambulance service had taken to address the issues of concern in the draft executive report, and insure they were completed to MoHLTC standards.
On April 8, 2010 the County received the Ambulance Service Review Final Report. I am pleased to inform Council that the Lennox and Addington Ambulance Service meets the certification and the legislated requirements. Accordingly the ambulance service will be issued a three year renewal certificate to operate the ambulance service.
APPROVED FOR SUBMISSION Addendum 1
C' STAFF REPORT TO COUNTY COUNCIL From: Tom Bedford, Chief Ambulance Service and Emergency Programs
RE: Review of Ambulance, ERV Vehicles and Conversion Tender Results
Date: April 26, 20 10
Discussion:
This report is supplementary to the staff report dated April 12, 20 10.
The County has recently issued tenders for the following 201 0 vehicle replacements:
Tender L&A EMS 0 1120 10 one (1) MOHLTC certified ambulance Tender L&A EMS 021201 0 two (2) MOHLTC certified emergency response vehicle conversions Tender L&A EMS-031201 0 Two (2) "police package" SUVs for emergency response vehicle conversion n
.j The 2010 Ambulance Services capital budget includes an amount of $225,000 for the purchase of an ambulance and 2 ERVs.
At 3: 15 pm local time on April 23,2010, the Director of Finance and Physical Services and County staff met to publicly open the tenders received. One bidder representative was also present.
Following is a summary and discussion of the tender results.
Tender L&A EMS 0112010 One (1) MOHLTC Certified Ambulances
The ambulance tender stipulated that the vehicle conversion must meet or exceed "Ontario Provincial Land Ambulance & Emergency Response Vehicle Standard Version 4.0 March 2008" or most recently published version at time of delivery. The County indicated that either a Chevrolet Express 3500 159" WIBase Cutaway Van with a V8 gas engine or a Ford E-350 158" WlBase Econoline Cutaway Van with a 6.8 L. V10 gas engine were acceptable.
Following is a summary of the ambulance tender results: Bidder Total Tender Amount (excluding GST)
Demers $109,622 Chevrolet Express 3500 1 59" WIBase Cutaway Van Ambulances with gas engine $1 12,942 Ford E-350 1 58" W/Base Econoline Cutaway Van with gas engine
Tri-Star Industries $1 10,720 Ford E-350 158" WIBase Econoline Cutaway Van
Crestline $1 19,350 Chevrolet Express 3500 159" WIBase Cutaway Van Ambulances with diesel engine
County staff reviewed each of the ambulance tenders to insure that they fulfilled the specified requirements and that the grade of materials was comparable.
The Crestline tender, in addition to being the highest bid also stipulated a diesel engine which was not specified in the tender.
Tender L&A EMS 0212010 Two (2) MOHLTC Certified Emergency Response Vehicle Conversion
The ERV conversion tender stipulated that the ERVs must meet Ontario Provincial Land Ambulance and Emergency Response Vehicle Standard Version 4. March 21,2008 or the most up to date version at the time of delivery and a Letter of Compliance must be provided to the County of Lennox & Addington upon completion. Following is a summary of the ERV conversion tender results:
Total Tender Amount (excluding GST) Bidder per vehicle
Tri Star Ontario $15,400.00
Kerr Industries $1 7,055.90
Sterlmar Equipment $1 7,438.62
D&R Electronics i- $1 7,475.47
Rowlands Emergency Vehicle Products Inc. $22,400.00
Tender L&A EMS-0312010 Two (2) "Police Package" SUVs For Emergency Response Vehicle Conversion
The 2 SUVs for ERV conversion tender stipulated that the SUVs should be 201 0 Ford Expedition 4x4, white in color with the "Police Package". The "Police Package" is a special order available to municipalities, which has a more utilitarian interior trim package, thus C reducing the cost of the vehicle. Following is a summary of the 2 SUVs for ERV conversion tender results:
Bidder Total Tender Amount (excluding GST)
Pringles Ford, Napanee $78,450 for 2 SUVs
Edwards Ford, Kingston $8 1,724 for 2 SUVs
As part of the County's sustainability initiatives, staff had specifically ordered gas engines, which have a lower carbon footprint then the diesel models.
The total cost for the purchase of the provincially certified ambulance as well as the two SUVs and there conversion to provincially certified ERVs falls within the 2010 capital budget for vehicle replacement.
The existing ambulance and the two existing ERVs will be stripped of reusable equipment (i.e. dispatch radio, AVL, electronic vehicle monitoring etc.) and will be declared surplus once the replacement vehicle is delivered. The existing ambulance will be sold in an attempt to minimize our overall ambulance costs at an estimated cost recovery of $7,000 in re-sale of (- this vehicle. Staff will consider the options for disposing of the 2 ERVs which could include - ' transferring the vehicle to another County service or selling it on the private market.
Recommendation No. 1 :
That Tender L&A EMS 01/2010 One (I) MOHL TC Certified Ambulance be awarded to Demers Ambulance in the amount of $109,662.00 excluding GST;
Recommendation No.2:
That Tender L&A EMS 02/2010 Two (2) MOHLTC CertiJied Emergency Response Vehicle Conversions be awarded to Tri Star Ontario in the amount of $15,400.00per vehicle excluding GST.
Recommendation No.3:
That Tender L&A EMS-03/2010 Two (2) "Police Package" SUVs For Emergency Response Vehicle Conversion be awarded to Pringles Ford in the amount of $78,450.00 excluding GST.
APPROVED FOR SUBMISSION Page 35
Report of the C March 30,2010 Meeting of the Technical Advisory Committee - County Roads and Bridges
A meeting was held at the County of Lennox and Addington Court House and Administration Building on Tuesday, March 30,2010 and convened at 12:30 p.m.
Present: Steve Roberts, County of Lennox and Addington Keith Miller, Township of Stone Mills Darrel Lott, County of Lennox and Addington Royce Rosenblath, Township of Addington Jim Klaver, County of Lennox and Addington Highlands Vern Amey, Town of Greater Napanee Scott Lawlor, Loyalist Township
Agenda Item 1 -January 19,2010 Minutes No errors or omissions noted in minutes of committee's January 19,2010 meeting, accepted as .presented.
Agenda Item 2 - Weather and Traffic Incident Updates S. Roberts said transport truck went off road at County Road 214 roundabout on March 19, 2010, he is awaiting details from OPP , P K. Miller said vehicle hit cattle on County Road 41 near Flannagan's Road on March 26, 2010, L/ 3 cattle killed on impact and 4 later destroyed, road conditions good at the time K. Miller said single vehicle left road and struck utility pole on County Road 1 east of Curl Road on March 24,2010, road section was straight and dry at the time
I
Agenda Item 3 - 2010 and Long Range Capital Budget Status S. Roberts said County Council has passed Roads and Bridges capital budgets provided in agenda
Agenda Item 4 - Earlv 2010 Tender Issue S. Roberts said County's 2010 Hot Mix, County Road 1 at CNR Overpass rehabilitation and Centre Street at CNR Underpass repair tenders now issued to close early in April, 2010
Agenda Item 5 -Local Municipalitv Use of Countv Road 41 RWIS Site S. Roberts asked members for their familiarity and use of data provided through County's RWIS portal all said information from site and links to NIT0 sites are useful for regional weather tracking K. Miller said Stone Mills gets most benefit from station specific data S. Lawlor asked that Loyalist be removed from distribution of 3 timeslday Pelmorex area forecasts r' Page 36
Report of the March 30,2010 meeting of the Technical Advisory Committee - County Roads and Bridges Page 2
Agenda Item 6 -Draft 2010 Surface Treatment Considerations - D. Lott gave overview of draft 201 0 program that includes portions of County Road 9 on River Road and North Shore Road and portion of County Road 30 for total length of 13km K. Miller asked if 2010 funds remain, consider portion of County Road 17 as next priority D. Lott said failed portion of 2009 application on County Road 11 in Stone Mills will be corrected by contractor through warranty S. Lawlor and R. Rosenblath said they will identify local roads for D. Lott to include in County 20 1 0 program all members agreed County's annual program has and continues to be underfunded, scope of repairs increases due to delay of surface treating pro-actively at 5 to 7 year life of surface members felt higher minimum maintenance standards for winter control and salt management plan restrictions require more aggressive plowing which damages surfaces members supported proposed 20 10 County program
Agenda Item 7 - Draft 2010 Guide Rail Program Considerations D. Lott gave overview of draft 2010 program prioritized as follows: - removelreplace all posts and cable at County Rd 6mighway 401 overpass (lS1) - end treatment upgrades at Big Creek Bridge approaches on County Rd 8 (2") - structure connection and end treatment upgrades at Strathcona Bridge on County Rd 16 (3rd) members supported 20 10 County program K. Miller asked that narrow opening between parallel steel beam guide rails on County Road 15 curve north of Puzzle Lake Bridge be widened to remove potential for end treatment vehicle or plow impacts by benching out one side and relocating one length of guide rail V. Amey asked that pushed out 3 cable posts on hill on County Roads 8 near H.H. Langford School be stabilized S. Roberts said both County Road 8 and 15 sites can be considered in future programs
Agenda Item 8 - Draft 2010 Cross Culvert Program Considerations D. Lott gave overview of draft 2010 program prioritized as follows: - on County Road 8 north of Original Road (lSt) - several locations on County Road 2 in Greater Napanee and Loyalist (2") - on County Road 30 near Little Finch Road (3rd) he said first priority is very expensive, may need to be deferred to future program V. Amey said cross box culvert extensions on County Road 1 west of CNR overpass are failing, to be considered in future program R. Rosenblath said 2009 cross culvert modifications on County Road 30 near Little Finch Road needs further rock ditch removal
members supported 20 10 County program \ Page 37
Report of the March 30,2010 meeting C of the Technical Advisory Committee - County Roads and Bridges Page 3
\ Agenda Item 9 - Draft 2010 Bridge Protectant Application Considerations D. Lott gave overview of draft 2010 program considerations to include eleven County structures members supported 201 0 ~ounfyprogram S. Lawlor said E. Adams may contact D. Lott with possible Loyalist structures to include in program
Apenda Item 10 - Review of "No Parking" Restrictions on County Road 2 in Odessa J. Klaver gave overview of resident's request for no parking restriction across his home's frontage on north side of County Road 2 in Odessa opposite post office due to child safety concerns and careless entrylexit of vehicles parking on boulevard members said stops are short term for post ofice customers, very difficult to enforce members felt request impractical, did not meet other no parking restriction criteria on County Road 2 in Odessa, did not support request
Agenda Item 11 - County and Local Road Accident Reports S. Roberts said County now receiving accident reports directly from OPP Napanee detachment staff he said 2008 and partial 2007 reports still outstanding C 2009 local road reports distributed to members
Apenda Item 12 - 2009 County Road Needs Study Update S. Roberts distributed copy of County's 2009 update study to members he said 2010 update of 50% roads, all bridges to commence in May, 201 0
Apenda Item 13 - Canada Post Rural Mailbox Location Review S. Roberts said he invited Canada Post staff to present mailbox location safety study to committee in future, still awaiting response he said Canada Post has been presenting this study to municipalities which assesses changing single mailbox locations to suitable group box sites
A~endaItem 14 - Status of Countv/Local/Nei~hbouringMunicipality A~reement S. Roberts said 5 Countylneighbouring municipality construction and maintenance agreements in various stages of review by neighbours, progressing slowly he said he is awaiting wording from County insurer regarding joint and several liability to complete final draft of amended Countyllocal municipality construction and maintenance agreements Page 38
Report of the March 30,2010 meeting of the Technical Advisory Committee - County Roads and Bridges Page 4
Agenda Item 15 - Review of Countv Road 6/Highway 401 South Ramp Terminal Streetlight Request J. Klaver said intersection is under MTO jurisdiction and now under their review for this Loyalist request he said it does meet several County warrants for streetlighting J. Klaver said Palace Road (County Road 5) resident has requested continuous streetlighting on built-up portion of road from end of urban section to Highway 401 he advised resident that County warrants not met and committee did not support a V. Amey said resident also approached him to support, V. Amey told committee Town has no - - plans to install streetlighting here
Agenda Item 16 - Proposal to Upprade County Road Traffic Signals to LED Bulbs J. Klaver said current signal service provider has quoted to relamp signals at 9 County intersections with LED bulbs for $32,000 a members said cost cannot be accommodated in 20 10 budget, future annual upgrade program can be initiated in 201 1
Agenda Item 17 - Review of County Road 6 Curve Signage NorthISouth of Moscow Landfill Site a J. Klaver provided overview of resident's request for improved signage and curve delineator from North Road East intersection northerly a he said warrants for chevrons and speed advisory tabs met at most curves chevron installation will begin in 2010
Agenda Item 18 - Countv Trails Sign Condition a J. Klaver said complaint received regarding deteriorated plexiglas overlay panel on trailhead sign at Cloyne Museum he reviewed all trailhead signs and found only this and Camden East.overly panel cracked, discoloured members decided to remove panels and monitor performance of exposed sign surface he will contact Township of North ~rontenacto remove Cloyne Museum sign panel
Agenda Item 19 - Amended Minimum Maintenance Standards all members familiar with recently issued amendments S. Roberts said County's roadway service standards to be revised in 2010 to incorporate amendments
A~endaItem 20 - Removal of Countv Road 6 Load Limit Restriction in Loyalist a S. Roberts said geotechnical review of County Road 6 from County Road 2 to Highway 33 recommended seasonal load restriction not required Page 39
Report of the March 30,2010 meeting C of the Technical Advisory Committee - County Roads and Bridges Page 5 a he said County by-law amended and load limit signs now removed a D. Lott and Loyalist to further review ditch improvements south of Caton Road as recommended by geotechnical review
Agenda Item 21 - Other Business
i) a S. Roberts said CNIB has requested to operate voluntary toll road on Bridge Street (Robert Street to West Street in Napanee) on Saturday, May 15,2010 a members concerned about traffic control issues (primary route to hospital, certified traffic control staff required) a J. Klaver to respond to request that alternate location (Belleville Road at high school suggested) and certified traffic control staff must be provided i i) a S. Roberts asked members to collect recyclable materials in clear bags collected through Adopt-A-Highway events a members agreed and asked that recyclable and garbage bags be piled in single location for ease of municipal pick-up iii) a D. Lott asked members to confirm their 2010 line painting budgets so he can provide quantities to 2010 contractor a all said that 2010 budget is same as in 2009 iv) a J. Klaver said Selby resident has asked for operational review of County Road I 11 Pleasant Drive intersection in Selby a V. Amey said no history of safety or operational concerns or collisions with low traffic volume a committee did not support further review of intersection operation or configuration V) a J. Klaver said fuel distributor has asked for County letter of exemption to Highway Traffic Act requirement that 2 axle fuel trucks carry maximum 7,500 kg per axle a requested exemption is for approval to permit 3 axle fuel trucks at 7,500 kg per axle maximum a members had also received request and did not support it a J. Klaver said MTO Driver Enforcement officer also did not support proposal J. Klaver to advise that committee does not support v i) a V. Amey said Centre Street catchbasin structures at CNR Underpass are deteriorating, settling a S. Roberts said replacements can be considered when structures repaired under nearby Centre Street repaving in County's 2010 hot mix contract if funds permit a D. Lott said project consultant is aware of this as possible extra work
The meeting adjourned at 3:30 pm n -.-. Page 40
STAFF REPORT TO COUNTY COUNCIL
FROM: Larry Keech Chief Administrative OfficerIClerk
RE: Administrative Services Activities
DATE: April 19,2010
Records Management
In 2004, all County By-laws and Council and Committee minutes (from 1863 to 2004) were scanned and indexed into a full text searchable PDF format. The original project was completed by Image Advantage, a company which has performed similar projects for municipalities across Eastern Ontario. Since then, scanning has taken place annually in order to keep these records up- to-date. Administrative Services staff find this electronic directory extremely helpful and a copy has also been made available for use at the County Museum and Archives. This directory also acts as a backup copy of these important documents in case of disaster.
Full paper copies of the Council and Committee meeting agendas are available from 1989 to present. Because of the volume, these agendas are boxed and stored in the former Registry Office building next to the County Court House. These documents'are accessed on a regular basis and a significant amount of staff time is often spent searching for specific documents and reports. In the fall of 2009, staff requested a proposal from Image Advantage to scan the Council and Committee meeting agendas into the electronic minute and by-law directory. The proposal cost of approximately $42,500 is included as a capital project in the 201 0 Budget.
Staff are currently preparing the agenda materials for scanning, with an updated directory expected to be available for use by early summer.
Economic Development
Green Energy - Lead Generation
Lennox and Addington County has contracted Research on Investment (ROI) to identify new potential investors in the solar and wind manufacturing sector. Meetings will be established with senior managers of companies with expansion initiatives. This project is supported by a federal government funding partnership. Page 41 n Toronto International Bicycle Show In March, staff of the Economic Development office attended the Toronto International Cycling Show to promote the County Trails Network. Approximately 1,000 guests visited the County Trails booth. This annual event is a good opportunity to target cycling enthusiasts and cycling clubs. As a result of this show, a Toronto cycling organization has confirmed that that they will be bringing a group to Lennox and Addington in August.
Ambulance Service
The following chart provides Ambulance call statistics and response times for January 1 to March 3 1,2010, as compared to the same period in 2009. (Standbys are recorded separately in the subsequent chart.)
Ambulance Statistics January 01 - Mar 31,2009 January 01 - Mar 31,2010 Location AVG Total Calls AVG Total Calls Emergency Code 1-4 Emergency Codel-4 ' Response Time Response Time Napanee 0:10:14 685 0:lO:ll 66 1 Northbrook 0: 15:25 106 0: 15:27 133 Denbigh -- 0:19:16 4 3 0: 16:39 4 1 County Total 0:11:29 834 0: 11:28 835
Code 8 Standby Statisti. January 01 - Mar 31,2009 January 01 - Mar 31,2010 Base Standby Total O/O of Standby Total O/O of at Station Code 8 Standby at Station Code 8 Standby at Station at Station Napanee 2 8 77 36.4% 25 60 41.7% Northbrook 57 342 16.7% 6 1 327 18.7% Denbigh 7 122 5.7% 13 153 8.5% County Total 92 541 17.0% 99 540 18.3%
Aging at Home Strategy Pilot Projects
The Aging at Home Strategy is a provincial program developed by the Ministry of Health and Long Term Care to enable seniors to live safely at home with dignity and independence. Page 42
In early December 2009 the Southeast Local Health Integration Network (SELHIN) issued a Call for Proposals for hnding under the Aging at Home Strategy. Both the John M. Parrott Centre and Lennox and Addington Emergency Services submitted proposals for pilot project funding to address growing health care needs at The John M. Parrott Centre and the northern rural area of Lennox and Addington County.
The "Community EMS Project" application focused on integrating access to paramedics with existing community health services. The submission proposed integrating the current paramedic response to immediate emergent health needs with a role in health promotion and injury prevention for citizens within their homes.
On April 15,2010 the County was advised by the SELHIN that after evaluation the "Community EMS Project" portion of our proposal was not accepted to proceed as a recommendation to the MOHLTC.
Annual Grant for Land Ambulance Service
The County received notification on April 1,2010 that the Ministry of Health and Long-Term Care had reviewed the land ambulance grant for 201 0 and would increase Lennox and Addington's annual grant by an amount up to $305,188. A copy of the letter to Warden Hogg from the Hon. Deb Matthews, Minister of Health and Long-Term Care is included in the Information items of the agenda for the April 281h Council meeting.
This additional funding will increase the annual Provincial grant from $1,687,900 to $1,993,088 and fund 49.3% of the County's budgetted expenditures for land ambulance service in 2010. Council's efforts over the past two years to address the need for additional provincial funding support for ambulance service have undoubtedly helped to narrow the gap in provincial cost sharing.
Human Resources
Health and Safety
The Joint Health & Safety Committee serving the County Court House is planning a Wellness Fair for County employees as part of its ongoing workplace wellness activities. The Wellness Fair will take place on Friday, May 7,20 1 0 in the foyer of the County Court House. Exhibitors will include KFL&A Public Health, the Employee Assistance Program, the County's Ambulance Service, an interactive Wii Station and much more. This event, along with a staff barbecue, will serve as a wrap-up to National Health and Safety week. Page 43 r -‘ ManagerIChief Ambulance Service and Emergency Programs L/ Tom Bedford, ManagerIChief Ambulance Service and Emergency Programs has announced his retirement effective as of the end of October, 2010. A working group under the leadership of the Director, Human Resources has been set up to review the current responsibilities and reporting relationships for this position.
Lennox & Addington County General Hospital Fundraising Campaign
Lennox & Addington County General Hospital has announced the success of their "Bring Our Future Into Focus" Digital Diagnostic Imaging Campaign. The campaign had a goal of raising $3.5 million over 3 years and has raised $3.7 million over 2 years. A press conference was held on April 6,201 0 to announce the campaign's success. County Council committed $500,000 to be raised at the rate of $50,000 per year for 10 years (2008 to 201 7) for the campaign. Councillor Hodson and the CAOIClerk attended the April 6thevent.
Municipal Advisory Committee - Algonquin Land Claim
The Municipal Advisory Committee for the Algonquin Land Claim met at the Renfrew County Administration Building on April 8,2010. The meeting was jointly held with the Committee of External Advisors. Warden Hogg and the CAOIClerk attended the meeting. P - The committees met separately during the morning to review the reports prepared by the respective focus groups. The CAOIClerk and the Director, Financial and Physical Services were participants on the Municipal Focus Group. The group was created to provide advice to Ontario's Chief Negotiator, Brian Crane about issues of municipal significance. The Municipal Advisory Committee endorsed the confidential report from the Municipal Focus Group.
During the afternoon the committees met jointly for an update on the status of negotiations from Brian Crane and an overview of the input from the focus groups. All discussions are confidential at this stage. It is anticipated that representatives of the provincial negotiation team will meet with representatives of municipalities most likely impacted by the claim settlement during the early summer of 201 0.
The goal is to achieve an agreement in principle by March 3 1,2011.
Eastern Ontario Wardens' Caucus
Warden Hogg hosted the April meeting of the Eastern Ontario Wardens' Caucus at the County Court House on the evening of April 15th and during the day of April 1 6th,2010. Page 44
Significant agenda items for the meeting included:
A presentation by Scott Vokey of AMO/LAS regarding Green Energy Initiatives An update on the Algonquin Land Claim Negotiations An update by staff of the Ministry of Municipal Affairs and Housing A detailed report of the regional Economic Summit being planned for June 2 1'' and 22nd A comprehensive report of the status of the Eastern Ontario Regional Network (EORN) project Possible abandonment of the CP Rail Line through the Counties of Lanark and Renfrew Conversion of Emergency Radio Systems Promotion of Federal Gas Tax Revenue Regional Data Set Update Growth Plan Update
The next meeting of the EOWC will be hosted by Renfrew County on June 1 gth. STAFF REPORT TO COUNTY COUNCIL Page 45
FROM: Stephen Fox, Director Financial & Physical Services 0 RE: Activity Report - Financial & Physical Services DATE: April 20,2010
Roads & Bridges
The following is a summary of the major activities in the Roads & Bridges department.
The Hot Mix paving, Centre StfCNR underpass and County Road l/CNR overpass tenders closed in the month of April and are being presented for Council's consideration at this meeting.
The County Road 41 BCF and ISF work are set to resume in the second half of April.
County and Municipal road load limits were lifted on April 19' except for County Road 29/30 which will continue to be monitored.
The 2010 cross culvert, guide rail, bridge protectant and surface treatment programs have been reviewed by the Technical Advisory Committee and are now being coordinated with consultants and contractors.
County staff will be attending Geographic Information System and Environmental Assessment training later in April.
The 20 10 Road Needs Study update, which is being completed by AECOM, is now underway.
Matthew McKeough and Eden Oterholm were the successfU1 candidates for the summer student positions in the Roads & Bridges Department. These individuals will conduct field reviews, traffic counting and database updates.
Propertv Services
The following is a summary of the major activities in the Property Services Department.
The tender for the replacement of doors at Camden Court on Church Street in Napanee closes on April 28th. The tender for the replacement of furnaces at the Social Housing Units located on Meadow Lane in Napanee and Disraeli St in Picton will be sent out within the next two weeks.
Quotations are currently being sought for services including painting, lawn maintenance and carpet replacement at various Social Housing buildings,.
Eastern Restoration will continue with the repointing project at the County Museum and Court House in May. Page 46
Financial Services & Provincial Offences
The following is a summary of the major activities in the Financial Services & Provincial Offences Department.
a The County's auditors from KPMG have completed most of their on-site review.
a County staff are in the process of developing a tax bill insert, which will set out the highlights of the 201 0 County budget.
a County and Municipal treasurers are meeting on April 22ndto review the tax capping program. Further information and a recommendation will be presented to County Council at the May working session.
Accounts
The following is a summary of accounts paid during the period from March 6,20 10 to April 16, 2010.
Department Amount
Ambulance Services & Emergency Programs Child Care The John M. Parrott Centre Library Services Museum & Archives Property Services Roads & Bridges Social Housing Social Assistance Provincial Offences Municipal Property Assessment Corp. KFL&A Public Health Economic Development Broadband Initiatives ~drninistration& Finance (includes payroll remittances, GST rebates & cash transfers)
The detailed breakdown of accounts is available upon request from the Director, Financial & Physical Services and will be available for review by Councillors at the County Council meeting.
APPROVED FOR SUBMISSION Page 47 STAFF REPORT TO COUNTY COUNCIL
FROM: Brian Elo-Shepherd, Director Prince Edward - Lennox and Addington Social Services
RE: Social Services Activities
DATE: April 20,20 10
Ontario Works Caseload The Prince Edward - Lennox and Addington Ontario Works (OW) caseload increased 0.3% from February to March 2010. The total number of benefit units is 905. The caseload is 6.3% higher compared to March 2009 and 7.1% higher than the 2009 year- to-date average. The Lennox and Addington OW caseload increased 1.8% from February 201 0. It is 6.1% higher compared to March 2009 and 5.5% higher year-to-date.
Monthly Changes jq i February 20 10 Myth 2P$Od>, , *,% Gh"&ge h'd ' r *%*2Y* )A,*&k.~* - < L,:*q &$Gp:" .-+c < " , .- _*a ' " " - 1 >'<; Benefit ' Benkfit * +!,ex ' ~eneficiaries' Prince Edward 3 02 562 2 94 544 -2.6 -3.2 Lennox & Addington 600 1121 61 1 1106 1.8 -1.3 PEL&A TOTAL 902 1683 905 1650 0.3 -2.0 Comparison to Same Month Last Year (2009) March 2009 March 20 10 % Change - ,:MY;*b%ex:, A a *" ' ' '. ' .. " Prince Edward 275 540 1294 1 544 6.9 0.7 Lennox & Addington 576 1097 61 1 1106 6.1 0.8 PEL&A TOTAL 85 1 1637 905 1650 6.3 0.8 Page 48 Comparison of Year-to-Date (2009 to 2010) I I PTD Average 2009 YTD Average 2010 % Change ' Benefit Bencficiariss Beneficiaries Beneficiaries Units Units Prince Edward 273 537 1 301 56 1 10.4 4.4 Lennox & Addington I 56 1 1068 592 1 1094 5.5 2.5 I PEL&A TOTAL 834 1605 1 893 1655 7.1 3.1 Ontario Works OW Activity Report April 2010 Participant Activities In addition to PELASS' usual broad range of services, the month of April offers three unique employment related activities: April gth featured a full day of workshops entitled "Summer's Calling" at the Memorial Building in Napanee. Workshops were geared for youth who will be seeking summer employment. Workshops included resume and interview tips, labour market information, and information regarding employment standards and employer expectations. Eight participants in the Amherstview area are participating in a three week training program intended to prepare individuals for work in the retail and grocery store sector. This program is facilitated by The March of Dimes and includes an employer presentation and a one day placement with a local retailer. Over forty participants in Prince Edward County will be attending the Quinte Employment Fair being held at the Wally Dever Arena in Belleville on April 29, 2010. Over 20 area employers will be present to answer questions and receive resumes. This will be an excellent opportunity for our participants to make a direct connection with area employers and distribute their resumes. Affordable Housing Program PELASS received an allocation of $100,000 in Year Two of the Affordable Housing Program. Prince Edward Lennox & Addington Social Services recently approved the use of half the funds for Habitat for Humanity builds in Odessa and half for individuals wishing to purchase new or resale homes. Agreements must be signed off by December 3 1,2010. Page 49 Housing Tenant Groups C A group of tenants residing at Meadowlane and Church St. in Napanee have-been meeting regularly to discuss common concerns and issues. The group is facilitated by a staff of the Napanee and Area Community Health Centre. PELASS staff act as a resource to the group. The tenants determine the topics of discussion and participate beyond the tenants themselves. Currently the group is planning a fun day for the resident children at the end of the school year in cooperation with several local agencies. Children's Services Unit: Ontario Child Care Management System On Line Beginning with the April billing, all providers within Prince Edward County and the County of Lennox & Addington are able to submit the attendance of children for their centres on-line rather than fax. Training was provided by PELASS for all centres able to participate and it is anticipated that the billing process will be more efficient. In the coming months centers in Kingston and Hastings will also be brought into the on-line attendance tracking. Early Learning Program Recently the curriculum for the full day of learning for four and five year olds was released. Kindergarten teachers will receive specialized training related to the P curriculum and to the 'team teaching' approach. The new ECE staff have not yet been hired but most boards have posted the positions. Once the hiring is complete the ECE L' staff will also have specialized training in the same areas. APPROVED FOR SUBMISSION Page 50 STAFF REPORT TO COUNTY COUNCIL From: Mary Anne Evans, Director, Information Services Re: Information Services Activities Date: April 15, 20 I0 17 new accessions arrived in the Archives during the month of March including several transfers from various Women's Institute groups (Hawley, Roblin and Lennox District); Military and World War II records of R.J. Saundercook; 2 copies of the book, "Loyalist Remembers"; photocopies and genealogical research of the Long family; CD ROM of scanned photographs of the McLiver family, Napanee; 14 family photographs of the Paul family of Tamworth; photograph of the "Model School Group", Napanee, ON; records of the ClarkNalleaulHawley families. 82 visitslrequests were received in the Archives during the month of March: Walk-in: 6 1 ; Phone: 9; Email: I I; Other: I. [In March 2009, there were 58 requests.] To date, the Archives has served 223 requests for 2010. To compare to 2009, this was not reached until the middle of May. COLLECTION DEVELOPMENT Curatorial Assistant, JoAnne Himmleman, with data entry assistance from Wendy Martin, continues to transfer artifact collection data from Heritage Sentinel software to Pastperfect software. Accessions from 1993-20 10 have currently been entered. Four accession groups have come in this month, with over 20 artifacts in the groups, including World War 2 medals issued to Saundercook, a WWll pilot from Collins Bay shot down over Germany, and a Babcock patented ironing board, c 1905, purchased through the Lennox and Addington Historical Society's Acquisition Fund. On April 14, the Director and lnformation Services Systems Administrator Todd Lamothe; Administrative Assistant Daphne Gardiner; Economic Development Manager Stephen Paul; and Economic Development Officer Rob Plumley participated with three staff members of the Web Site Consulting firm Small World Media, in an all-day conference call (9:30am - 4pm) with the firm f3, Toronto. A significant number of technical issues were resolved but it will be necessary to hold follow up conference calls in the next two weeks. Page 51 COMMUNICATION PIECES /I During the past month, the Director and her Administrative Assistant developed the following communication pieces: Employment Ads Branch Library Assistant, lnformation Services Library Page, lnformation Services Employment Support Worker Employment Case Worker Student Job - Summer Employment Clerical Assistant Student Job - Summer Maintenancelcustodian Newspaper Ads "Exploring the Night Sky" at the Lennox and Addington County Museum with Astronomer Terence Dickenson Joint ad: Service Ontariollnformation Services Public Libraries "Want to start or grow a business?" and Museum and Archives "Welcome to the County of Lennox G Addington Museum and Archives" Various Museum and Archives ads "Welcome to the County of Lennox G Addington Museum and Archives" Printed Forms, Stationery, Signage etc. Sign for Provincial Offences Tenders lnvitation to Tender for Supply and Installation of Residential Doors G Frames lnvitation to Tender for County Road No. I CNR Overhead Structure Rehabilitation lnvitation to Tender for the Rehabilitation of CNR Underpass on County Road 41 lnvitation to Tender for 20 10 Hot Mix Paving Program Tenders Road Closures and Traffic Restrictions to Accommodate the Queen's University Triathlon COMMUNITY OUTREACH Napanee Rotary Club The Director was pleased to introduce Warden Henry Hogg as guest speaker at the March l 30h meeting of the Napanee Rotary Club. His "State of the County" address was well received by the club members. Page 52 March Break Program In March, Curatorial Assistant, JoAnne Himmelman facilitated a March Break program featuring greeting cards, using the downtown store "Baby Bump and Beyond" as the venue. EXHIBITS Labels The Curatorial Assistant has upgraded exhibit labels for the "Henry Walrath" and "Loyalist Sons and Daughters" furniture displays, as well as the "Loyalist". "Comfortable Frontier" and "County Map" displays. The labels, where possible, include photographs on coloured grounds. Gibbard Display An expanded gallery for a Gibbard display continues to be constructed. Property Services Staff member, Paul Detlor has completed construction of the facade, replicating details from the front of the Gibbard Factory. A sign. "The Gibbard Furniture Shops Canada's Oldest".( matching signage on the building), is ready for installation. FACILITIES Bath Branch Library On March 29, 2010, Loyalist Township staff was notified of the need for some repairs to the Bath Branch Library front entrance railing. FUNDING Community Access Program (CAP) On March 30,2010 County of Lennox G Addington lnformation Services. Library Services. was notified that it had received an additional $ I200 in 2009110 CAP funding. OLA Superconference On March 30.20 10 County of Lennox G Addington lnformation Services, Library Services received a $500 gift certificate from Brodart. The gift certificate was a prize won through an entry at the OLA Superconference vendors EXPO. YoungCanada Works On March 30,2010 County of Lennox and Addington lnformation Services, Library Services was notified that it has been approved for $1468 in grant funding to hire a summer student to facilitate the delivery of the Summer Reading Club 201 0 program. Page 53 Museums b Technology Fund An application to develop an "E-History made in LGA" was submitted to the Museums and Technology Fund in 2009. Notice of approval for a grant of $32,000 toward this project was received March 22,20 10. HUMAN RESOURCES Performance Reviews Performance Reviews have been conducted by Supervisors, Managers and the Director for all employees in the lnformation Services department. The exercise provided an opportunity to focus on corporate, departmental and individual goals and objectives. Intern Placement An intern from the TrentlQueen's University Education program is completing his placement at the museum. Shawn Wingate approached the museum about creating an extension program. Since the length of his placement was equivalent to two weeks, staff opted to ask him to revise a current program and get it ready for delivery in a school setting. The content of "Children's Chores" has been re-vamped to include children's pastimes. Shawn will be finished his placement mid-April. It is hoped we can have a test run with the program, before marketing the program as part of the fall extension package. IT initiatives in the past month included: Implemented IT tracking system - 49 calls logged in March Invited by Microsoft Canada to attend conference in Saskatoon, Saskatchewan and present two sessions on Deploying Windows 7 Attended a presentation skills course in Ottawa Installed 2 new circulation desk computers at Napanee Branch Library Installed Wi-Fi (wireless Internet access)at Bath Branch Library Installed new barcode scanners on the computers in lnformation Services Administration Office Supplemented storage in the lnformation Services Hyper-V Server Upgraded the switch serving the lnformation Services network Posted Employment Opportunities on the County web site Troubleshooting and resolving issues with Microsoft Exchange Server Page 54 - Micrographics On March 16. Archivist. Shelley Respondek, arranged for an on-site demonstration of a ScanPro micrographics reader. This system converts microfilm and microfiche records to digital images read on a computer screen. This system, now in use at the Archives of Ontario and larger Libraries, will eventually replace microfilm readers and allows the user to obtain a better quality research print. PROFESSIONAL DEVELOPMENT EXCEL A Branch Assistant. Napanee Branch, is registered for the summer session of EXCEL. 'The EXCEL program is designed for staff working in small libraries and is offered through the , southern Ontario Library Service (SOLS). Webinars Staff members participated in the following webinar related to electronic database collections: March 12.20 1 O....Teen Health & Wellness ...Branch Supervisor. Napanee Museum Standard Housekeeping Workshop On April 26, Fiona Graham, a freelance conservator, formerly an Advisor with the Ministry of Culture.will present a Museum Standard ~ousekee~in~Workshop at the Lennox and Addington County Court House. 24 registrations have been received to date. from Bath. Brockville, Brighton. Cloyne. Picton. Napanee and Prescott. Textile Identification The Curatorial Assistant, JoAnne Himmelman, attended a workshop on 1 gth Century textile identification, held at Fulford Place, Brockville, on Saturday March 20". This course was facilitated by Janet Carlile. Professor at Lancaster University. UK. Ms. Carlile has also been an appraiser for the Antiques Road Show. Genealogical Institute Training JoAnne Himmelman has completed 5 of 8 courses in the Basic Certification offered by the National Genealogical lnstitute. She commenced her 6" cohse on April 6th Health & Safety Training Wendy Martin is scheduled to complete Level 2, Municipal Health and Safety certification, on May 17- 1 8th in Belleville. Curatorial Assistant, JoAnne Himmelman, completed Level 2. ESAO (Education Safety Association) on March 8" in Ottawa. Page 55 Office Assistant Certification Wendy Martin has completed 3 of 5 courses in the on-line Office Assistant Certificate Program. Loyalist College. She began her fourth course. "Communications" on March I, 20 10. The fifth and final course will be offered in September 20 10. PROGRAMS: March Break Three branch libraries offered special March Break programs in 20 10. Amherstview Branch Library Spring themed programs were offered Monday through Thursday at the Amherstview Branch Library. Programs included stories and crafts. They were developed and delivered by a volunteer secondary school student under branch staff supervision. Napanee Branch Library Special story time and activity programs were held Monday through Thursday at the Napanee Branch Library. Programs included paper mache art, teddy bear making. and Puppy Tales story time. Programs were filled to capacity and had waiting lists. C Yarker Branch Library The Yarker Branch Library held two March Break programs. Bedtime Buddies, a family story time, was held Tuesday evening. An afternoon story and craft time was held on Wednesday afternoon. Both programs had full capacity attendance. Archives Open House An Archives Open House was held Saturday, April I0 to mark Archives Week, April 5- 10, 2009. Three tours of the Reading Room and Archives vault were conducted by Archivist Shelley Respondek, accompanied by Robert Hammond. President, Lennox and Addington Historical Society and Jane Foster. Manager. Museum and Archives. 20 people took part in the tour. We were pleased to host Councillor Helen Yanch and Consultant Kathy Wood during the tour. Seth Duchene, Editor, Napanee Beaverwas also in attendance. Friendship Quilt Curatorial Assistant, JoAnne Himmelman, delivered two "Friendship Quilt" programs in March at Bayridge PS and Lancaster Drive Public Schools, Kingston. This has proven to be a successful program. From February to April, this program was presented at seven schools. Page 56 Earth Day In celebration of Earth Day, April 22,2010. Terry Dickinson will be at the Museum again to highlight the stars in the spring sky. A Thursday night series is planned for this year, to also highlight starslplanets in the summer (June 17) and fall (October 14). The program will consist of a brief presentation, followed by a telescope viewing on museum grounds (weather permitting). May is Museum Month "May is Museum Month" will be launched May I at the Lennox and Addington County Court House with a presentation by Norma Shepherd, a collector and costume historian. Her interactive presentation, "Shoe N Tell", will feature shoes over the last 150 years. PUBLIC SERVICE STATISTICS In March 20 10, the Museum and Archives served 583 people including 254 person visits, 2 1 research request by e-mail, letter or telephone, 125 service transaction and 183 extension visits. . In March 201 0 Library Services served 6,202 people with 43,007 transactions. APPRwFOR SUBMSSIO? Page 57 STAFF REPORT TO COUNTY COUNCIL FROM : Brian Smith, Director, The John M. Parrott Centre RE: Activities Report DATE: April 9, 2010 2010 Provincial Budget Highlights The following is a summary of information made available to the Ontario Long Term Care Association (OLTCA) regarding the provincial budget: The overall funding increase for long term care will be higher than the 1.5% announced for hospitals The 2009 $43.5 million in OA Envelope funding will continue The annual acuity/stabilization adjustments and the resident co-payment based adjustments will continue The Ministry of Health and Long Term Care (MOHLTC) budget includes additional currently unallocated funding to address increasing cost pressures in the long term care sector The specific details of these items are not expected to be known until the detailed MOHLTC Estimates are tabled in the Legislature within the next couple of weeks. In addition, the OLTCA secured a political commitment to continue discussions on: Addressing the impact of the HST Costs associated with implementing the regulations under the new Long Term Care Homes Act. Further information will be provided to County Council as it becomes available. Case Mix Index (CMI) All residents in the home are assessed every three months using the RAI/MDS 2.0. This tool looks at all aspects of care. There are 144 items that are assessed that range from help required to dress or mobilize, behaviours, medications, doctors' visits/orders to physiotherapy programs. After each assessment is completed, the resident's care needs is given a weight in the form of a value that reflects the level of care given. These values range from .6308 to 1.9422 and represent the CMI for each resident. The lower value represents the lowest funding and the higher value the highest funding level possible. At the end of each quarter, all assessments are submitted to the Canadian Institute of Health Information (CIHI) for analysis. At CIHI they take the average of all the residents' CMI which becomes the home's quarterly CMI. Each facility can view their own results as 0 well as compare themselves to other facilities through the CIHI website. Page 58 It should be noted that at CIHI they not only look at CMI's, they also provide analysis on demographics, quality indicators and outcome scales which can also be viewed for each long term care home or at the provincial level. Recently the 2009 Quarter 3 CIHI CMI results were published on the CIHI web site. Results for all 621 long term care homes in the province were reported with a rank order assigned. A Rank Order of 1 means the highest CMI among all sites. A RANK of 2 means second highest and so on. We are pleased to report that The John M. Parrott Centre ranked 3 1". Our Quarter 3 CMI was 1.2 1 19 with the Quarter 3 Provincial Average at 1.0275. Other local homes ranked as follows: Friendly Manor - 57'h Village Green - 167'~ Rideaucrest - 29Sh Fairmount - 44Sh Hastings Manor - 503'~ Pine Meadow - 557'h This excellent result is due in large part to the hard work and expertise of our RAI Co- ordinator, Carolyn McConnell and our two back-up RAI Coordinators (Adonica Switzer and Michelle Hickey). All staff is to be congratulated for the great work they do caring for our residents and ensuring documentation is complete. Food Safety Inspection Report Please find attached a Food Safety Inspection Report of an inspection completed by the KFLU Public Health Unit on March 25, 2010. There were no areas of non-compliance. 2009 KFLUPublic Health Workplace Wellness Award Please find attached a letter from KFLU Public Health indicating that The John M. Parrott Centre will be receiving a Workplace Wellness Award (2009) for our health initiatives in the workplace over the past year. The KFLUPublic Health Workplace Wellness Award recognizes local workplaces striving to promote and support workplace health. This award will be presented on ~iesda~,May 181~. Proposed Retirement Homes Act, 2010 For the first time, Ontario is proposing legislative protections for seniors living in retirement homes. The primary objective will be on consumer protection with some focus on the delivery of healthcare services in the retirement home sector. Regulatory oversight will be provided through an industry self regulated model. The Ontario Long Term Care Association has been invited to participate in the upcoming consultations on retirement home legislation. Page 59 Please find attached a News Release and Backgrounder from the Ontario Seniors' Secretariat regarding the proposed legislation. Volunteer Appreciation National Volunteer Week is celebrated during the month of April. This year, The John M. Parrott Centre will be recognizing its dedicated volunteers by hosting a luncheon in their honor on Thursday, April 291h. The theme for this year is "Volunteers Build a Better World". Code of Behaviour Bill 168, the Amendment to the Occupational Health and Safety Act with respect to Violence and Harassment in the Workplace will become law on June 15, 2010. The Act requires employers to develop policies, programs, assessments and instruction to all employees in order to protect them against violence and harassment in the workplace. In keeping with the commitment of the County of Lennox and Addington and The John M. Parrott Centre to provide an environment free from harassment and discrimination that promotes a healthy and productive work environment, we are pleased to announce that we will be launching our "Code of Behaviour" on April 121h. The Code of Behaviour describes the fundamental principles that guide our behaviour in the workplace that support the commitment to the mission, vision and values of The John C M. Parrott Centre. The code applies to employees, medical staff, contract staff, volunteers, students, contractors, family members and visitors. Our goal is to make our Code of Behaviour at "living" code - taking the four main principles of Respect, Equality, Accountability and Leadership and putting them into our thoughts, our actions and our words. The official launch of "BE REAL" will take place on April 12rh,2010 at 10 a.m. in Macdonald Hall. Program consultant and developer Judith Gould will be on hand to assist us with the launch and to provide mandatory staff education sessions throughout the week of April 1zrh. A poster describing the key principles is attached. Approved for Submission Page 60 KFL&A Public Health 41 Dundas Street Napanee, ON K7R 1Z5 Phone Number: (613) 354-3357 Fax Number: (61 3) 354-6267 FOOD SAFETY INSPECTION REPORT John Parrot Centre Report Number: FlLT-000082-4 lnspection Date: March 25, 2010 309 Brldge Street West Contact Name: Joan Beyette Napanee, ON K7R 2G4 Site Phone: (613) 354-3306 In Compliance?: Yes Facllity Category: Food, Institutional, tong Term Care Facility lnspection Type: Required: Compliance lnspection Action@)Taken: Satisfactory - No Action Required Delivery Method: Hand Delivery Opening Comments and Observations: Routine Inspection. Closing Comments: General conditions are satisfactory. Sanitation was good at the time of Inspection Cold holding temperatures were satisfactory at the time of inspection. The John M. Panott Centre MAR 2 6 ZNO~~& Received I I have read and IIn~pec>~ - a I I Joan Beyette I Andy Dubchak. Public Health Inspector I I Compliance Legend: MIS = No Option Selected, YES = In Compliance, NO = Not in Colnpliance, CDI = Corrected During Inspectior., N10 = Not Observed a! Time of Inspection, bilk = N9t Avplicat?le OOPOOl5W (FILT-000082-4) Page 1 of 1 Page 61 .-In ,ir.rtdf~dtt.richi;ig ht~hhi~~iir a#Ii~t,-~l I~JI~~I Qrdtcn'i Lhi~vnig I.hl. Ccnlntill MI), CCFP, FKCP(C) M~didDHirer of Halh March 30, 2010 C/OJanice Powell The John M. Parrott Centre 309 Bridge Street W. Napanee. Ontario K7R 2G4 Dear Janice Powell: Thank you for your application for the 2009 KFL&A Public Health Workplace Wellness Award. Your application has been reviewed, and it is my pleasure to inform and congratulate your workplace on receiving the award for your health initiatives over the past year. The KF%&A Public Health Workplace Wellness Award recognizes local workplaces striving to promote and silpport workplace health. As outlined in the award application, workplace wellness involves taking a comprehensive approach which includes organizational culture, occupational health and safety, and individual health practices. Health is a resource, and we are happy to see it valued at your workplace. This year KFUA Public Health is hosting a Workplace Wellness Breakfast Workshop. We will be L- presenting the Eat Smart! Workplace Program Awards and KFL&A Public Health Workplace Wellness Awards, and will also be launching our Walk ON Workplace Toolkit. We would like to extend to you an invitation to this free workshop on Tuesday May 1a", 201 0. Registration and Breakfast 7:30 a.m. - 8:00 a.m. Workshop 8:00 a.m. - 9:OO a.m. I Kl?L&A Public Health 221 Portsmouth Avenue Kingston, ON Room 119A Call KFL&A Public Health's Living Well Line at 613-549-1232 ext. I 180 to register or e-mail [email protected]. Registration deadline is Mag 10,2010. Wishing good health to you and your workplace, Jane Thurston, RN Workplace Wellness KFL&A Public Health Page 62 . . ;b> P Ontario NEWS Ontario Seniors' Secretariat Stronger Protections for Seniors McGuinty Government Introduces New Retirement Homes Act NEWS March 30,2010 For the first time in provincial history, Ontario is proposing legislative protections for seniors living in retirement homes. The proposed Retirement Homes Act, 2010 would, if passed: Create a regulatory authority with the power to license homes and conduct inspections, investigations and enforcement, including issuing financial penalties or revoking licenses if necessary. Establish mandatory care and safety standards, and require emergency plans, infection control and prevention programs, assessment of care needs and care planning, police background checks and training for staff. Establish residents' rights that include the right to know the true cost of care and accommodation and the right to live in an environment that promotes zero tolerance of abuse or neglect. A retirement home would be defined through proposed regulations as a home where a minimum of six or more unrelated residents, primarily 65 years of age or older, purchase accommodation and care. The government will have the flexibility to change the minimum number of residents if necessary. Over 800 people participated in public consultations on the standards of care needed in retirement homes. The bill incorporates input from seniors, their families and the retirement home industry. QUOTES "Today, for the first time in Ontario, our government is introducing comprehensive legislation that will give retirement home residents more protections than they have ever had before. We are taking action to set standards, license and inspect all retirement homes to ensure that seniors are receiving the quality services they expect." - Gerry Phillips, Minister Responsible for Seniors "The proposed Retirement Home.Act is not only good news for seniors living in retirement homes, it also benefits the retirement home sector by requiring all homes to meet standards of care. Ontario is helping to grow the sector and provide more options for seniors across the province." - Gord White, CEO, Ontario Retirement Communities Association (ORCA) "The proposed changes recognize the growing need for more care services and accommodation outside institutional settings and ensures that the safety and quality of services in retirement homes meet the standards we would want for ourselves and our loved ones." - Susan Eng, Vice-President, Canadian Association of Retired Persons (CARP) Page 63 w QUICK FACTS According to the Canada Mortgage and Housing Corporation, there are approximately 40,000 seniors living in about 700 retirement homes in Ontario. Ontario's senior population is expected to double to nearly 4.1 million within 25 years. By 201 7, for the first time, seniors will account for a larger share of population than children 14 and under. LEARN MORE Read more about the protections provided by the proposed Retirement Homes Act, 2010, at www.ontario.ca/seniors. Amanda McGoey, Minister's Offlce, 41 6-327-8522 ontario.calseniors-news (arina Patterson, Communications Branch, (41 6) 21 2-3928 Disponible en franqais Page 64 p-> br Ontario Ontario Seniors' Secretariat STRONGER PROTECTIONS FOR SENIORS March 30, 2010 For the first time in provincial history, Ontario is introducing legislative protections for seniors living in I retirement homes. The proposed Retirement Homes Act. 2010 would, if passed, require retiremen! homes to comply with care and safety standards, establish a regulatory authority to ensure homes meet the standards, and create and protect resident's rights. RETIREMENT HOMES REGULATORY AUTHORITY The proposed regulatory authority would have the power to: Issue llcenses to homes that meet criteria and standards set out by legislation and regulations; Create a public registry that lists all homes across the province, the services they provide and inspection reports; and Conduct regular inspections, investigations and enforcement activities, including issuing orders or financial penalties, prosecuting offences or revoking licenses if necessary. Responsibilities of Registrar, Risk Officer and Complaints Review Officer The authority would be required to hire a Registrar, a Risk Officer and a Complaints Review Officer. Registrar The Registrar would deal with concernsand complaints about the care and safety of residents in retirement homes, issue licenses for retirement homes and issue compliance orders and financial penalties to retirement homes. Risk Officer The Risk Officer would provide an independent review of the regulatory authority and report annually and publicly on how the authority has managed its responsibilities. Complaints Review Officer Residents of retirement homes who are unhappy with the response or the decision of the Registrar in dealing with their complaints could ask to the Complaints Review Officer for a review of how the complaint was handled. Page 65 r Accountability and Oversight The proposed legislation would help ensure accountability and oversight of the authority by: Ensuring government approval of the fee setting process; ; = Setting out the structure of the permanent Board, ensuring broad representation; and Requiring government approval of the code of ethics, dealing with con.flict of interests, political activity, and disclosure of wrong-doing. CARE AND SAFETY STANDARDS All homes would be required to: Have emergency plans and infection control and prevention programs; Meet standards for initial and ongoing assessment of residents' care needs and care planning; and Conduct police background checks and training for staff. RESIDENTS' RIGHTS The proposed legislation would establish residents' rights that would include: The right to a plain language contract; The right to form a Resident's Council; Reinforcing the right to know true cost of care and accommodation and advance notice of change to services; Information about access to outside care providers, without interference from the home; The right to live in a safe and clean environment where residents are treated with courtesy and respect; and The right to raise concerns or recommend changes in care or services to the authority or any C other person without interference and without fear or coercion, discrimination or reprisal from the retirement home operator or staff. These rights would be enforced by the Retirement Home Regulatory Authority, an independent, third- party body that would be created by the proposed legislation. Karina Patterson, Communications Branch, 416-21 2-3928 ontario.ca/seniors-news Disponible en frangais Page 66 accordance with the following principles: We treat all others with respect and dignity at all timcs. Respect means consideration, politeness and courtesy in what we say and write and in our actions. Even when we may disagree with the ideas or beliefs of another person, we strive to understand and accept the differences in perspective. We use the power of our words and actions to demonstrate our commitment to the home's values. Everyone in our home is equally valued no matter what their role in our organization. We strive to create a climate of understanding and mutual respect for the dignity and worth of each person so they feel a valuable part of our organization. Diversity is valued (i.e. differences in race, nationality or ethnic origin, colour, religion, age, gender, sexual orientation, marital status, family status or disability). We promote equality and the acceptance of people from diverse backgrounds, communities and cultures. We are each accountable for demonstrating appropriate and professional behaviour. We take responsibility, are prepared to answer for our actions, and act with integrity and honesty. We build trust and teamwork by doing the right thing and resolving problems in which we have played a role. We lead by example. No matter what our role in the home, each of us takes the lead in modeling respectful behaviour even when those around us may not be doing the same. We have the courage to ask to be treated fairly ourselves, to stand up for others and to bring incidents of disrespectful behaviour to management's attention. Lennox G Addington It's the right thing to do. Page 67 P.O. Box 129, 1 Bailey Street, Port Carling, Ontario, POB 1JO Website: www.muskokalakes.ca Phone: 705-765-31 56 MUSKOKA Fax: 705-765-6755 Date: March 10. 201 0 To: Ontario Municipalities Re: Request for funding and increased education for Accessibility Standards The following motion was enacted by the Council of the Township of Muskoka Lakes on March 9, 2010: DATE: 17 Februarv 2010 RESOLUTION NUMBER: COW-1 0-17102110 MOVED BY: Councillor Elizabeth Denvar SECONDED BY: Councillor Ian Wallace WHEREAS through the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) five Accessibility Standards will be developed, implemented and enforced to make Ontario accessible by 2025; AND WHEREAS both public and private sectors will be financially impacted as a result of achieving compliance with the Accessibility Standards; NOW THEREFORE BE IT RESOLVED THAT: the Township of Muskoka Lakes request the Province of Ontario to consider the provision of financial support to both public and private sectors to reduce the impact of meeting the requirements of the mandatory Accessibility Standards; AND FURTHER THAT the Province of Ontario provide increased education and awareness to the private sector regarding the requirements that they must meet to comply with the Accessibility Standards. Motion Carried Karen Ellis Mayor Yours truly, Cheryl Mortimer, AMCT Clerk Encl. Iwo DISCLAIMER This material is provided undercontract as a paid service by the originating organization and does not necessarily reflect the view or positions of the Association of Municipalities of Ontario (AMO), its subsidiary companies, officers, directors or agents. Page 68 9 INTERNATIONAL DRIVE PEMBROKE, ON. CANADA K8A 6W5 (613) 735-3204 or (613) 735-0091 DEVELOPMENT 8 PROPERTY Toll Free: 1-800-273-0183 DEPARTMENT FAX: (613) 735-2492 www.countyofrenfrew.on.ca March 16,2010 To Whom It May Concern: RE: Possible Loss of Canadian Pacific Rail Line Resolution of the Development & Property Committee of the County of Renfrew Further to the meeting of municipal representatives regarding the above-noted matter (March 1 1, 2010, in Petawawa), on March 16, 2010, the Development and Property Committee of the County of Renfiew endorsed the resolution outlined below. As a stakeholder in this matter, your municipality or agency may wish to endorse this resolution and forward your endorsement to the Eastern Ontario Wardens' Caucus, your MP and MPP, Ministers Baird and Wynne, the Canadian Transportation Agency and Canadian Pacific. WHEREAS rail service is a vital transportation link required for the maintenance and development of sustainable and vibrant communities throughout rural Ontario; AND WHEREAS the loss of rail service from Smiths Falls to Sudbury would represent a devastating economic impact to an area that has been severely impacted by the current economic recession and requires improvements to all transportation infiastructure to compete on a level pIayingJieIdfor community sustainability; AND WHEREAS Canadian PaciJic has issued a Notice of SaIe or Discontinuance of Railway Line in accordance with the Canadian Transportation Act for the Chalk River rail Iine (mile 0.5 to mile 104.0) between Smiths Falls and Petawawa; AND WHEREAS Canadian PaciJic has also indicated that a Notice of SaIe or Discontinuance wiII be given for the rail Iine between mile 104.0 Chalk River Sub and mile 70 North Bay Sub (Petawawa to Mattawa) and that a short-line operator wiII be sought for the Iine between Temiscaming and Sudbury only; AND WHEREAS the federal and provincial governments have a responsibility to all Canadians and Ontarians, respectively, to ensure that vital transportation infiastructure that was established to serve all Canadians, with substantial investments by Canadian taxpayers, is not lost to the detriment of existing and future citizens of rural Ontario; ' AND WHEREAS, rail transportation is an environmentally responsible means of transporting goods, particularly in the face of rising energy and transportation costs; 2 March 16.201 69 NOW, THEREFORE, BE IT RESOL VED, asfollows: THAT the federal and provincial governments commit to a funding program that will permit the economic viability of short-line railways, thereby maintaining valuable railway transportation infrastructure corridors; AND THAT this resolution be forwarded to all municipalities between North Bay and Sudbury, the Eastern Ontario Wardens Caucus, MPs and MPPs representing constituents in the affected areas, the Honourable John Baird, Minister of Transport, Infrastructure and Communities, the Honourable Kathleen Wynne, Ontario Minister of Transportation, Geoff Hare, Chair and Chief Executive Oflcer, Canadian Transportation Agency, and Rick Poznikofl Canadian Pacific Railway. Sincerely, W. James Hutton, MCIP, RPP Director of Development & Property j hutton@countyo frenfrew.on.ca P:\Data\COUNTY\C - COUNCIL, BOARDS & BY-LAWS\COS COMMITTEE AGENDA & MINUTESDevelopment & Property Committee\2010\CORRESPONDENCE\CPRail D&P Resolution Mar 2010 Itr.doc Director Staff SewlceslCle~l~ 917 Lesperanm Road Tecumseh. ON N8N 1W Phone : (519) 735-2184 Facsimile : (519) 735-6712 Email : lmo 1ecumseh.ca To : All Municipalities in Ontario And whereas the changes being proposed Date : March 25,2010 under Bill 13 would establish an economic Subject : Private Members Bill 13 regulator to ensure full cost recovery Sustainable Water and Waste Water pricing, including metering, resulting in Systems lmprovement and Maintenance increased incentives for private sector Act, 201 0 involvement in water and waste water Resolution: RCM-88110 services; And whereas water and waste water The Council of The Corporation of the Town services are core municipal responsibilities; of Tecumseh, at its regular meeting of March 9, 2010 passed the following And whereas consultation with resolution asking the Province for municipalities and the Association of consultation and input from municipalities Municipalities of Ontario is required to and AM0 regarding changes to municipal ensure an appropriate solution for all water and waste water services. municipal . sectors, and to solve the problems encountered by municipal water Tecumseh Council requests your support of systems that were previously transferred by the motion: the Province to municipalities; Whereas Private Members Bill 13 - And whereas the Ontario Throne Speech Sustainable Water and Waste Water delivered March #h, 2010 referenced the Systems lmprovement and Maintenance government's commitment to bring forward Act, 2010 (Bill 13) presents significant a Water Opportunities Act to facilitate the changes to municipal water and waste continued development of Ontario's clean water systems and their governance; water industry, strengthen protections for water in Ontario and implement further And whereas Bill 13 would require water conservation; municipalities to devolve their water and waste water assets to municipal service Now therefore be it resolved; corporations for management, requiring water and waste water services serving That the Council of The Corporation of the fewer than 10,000 customers to Town of Tecumseh petitions the Province of amalgamate with other water and waste Ontario to engage in a consultative manner water services; with municipalities and the Association of Municipalities of Ontario to discuss, amend And whereas the proposed changes would and have input into any changes the prevent a majority of Municipal Councillors government is contemplating that could from sitting on the board of directors for the impact municipal water and waste water corporations, resulting in diminished public service provision; accountability and control over water and waste water services; And that this resolution be delivered to the Premier of Ontario, Minister of And whereas the board put forward under Environment, Minister of Energy and Bill 13 would have authority over municipal Infrastructure, Minister of Municipal Affairs water services including the power to force and Housing, Minister of Finance, local amalgamations, set timelines, approve and MPP's, AM0 and Ontario municipalities. modify municipal business plans, charge penalties to municipalities and to oversee Thank you for communicating your support municipal contracts; on the need to consult with municipalities on water and waste water servicing And whereas Bill 13 would absolve the changes that are being contemplated by the provincial government of its responsibility to Province. address Ontario's water and waste water infrastructure deficit and to transfer this deficit back to Ontarians through full cost Laura Moy, Clerk recovery, resulting in significant water and waste water rate increases; DISCLAMER This material is provided under contract as a paid service by the originating organization and does not necessalily refled the view or positions of the Assodation of Muniupalities of Ontario (AMO). its subsidiary companies, officers, diredors or agents Page 71 [email protected] Monday, March 08,2010 4:39 PM [email protected] Subject: AM0 Breaking News: Ontario Throne Speech Commits Government to Jobs in the New Economy; Honouring Infrastructure Spending TO THE IMMEDIATE ATTENTION OF THE CLERK AND COUNCIL March 8, 2010 Ontario Throne Speech Commits Government to lobs in the New Economy; Honouring Infrastructure Spending The Lieutenant Governor of Ontario opened the new legislative session today with the speech from the throne. In the speech, the government laid out its plan to lead Ontario out of the recession and into a new economy by fostering innovation and the green economy, investing in education and health, and returning Ontario to balanced budgets. ighting the recession, the speech noted the importance of investments in local astructure in laying the groundwork of the future economy and committed to honouring the $32 billion (for all sectors) in stimulus spending announced last year. To help create innovation in the water sector, the government promised to bring in new legislation, the Water Opportunities Act, that will help Ontario companies creating clean water technologies to expand their markets and enhance their products. While the details of the proposed Act are not public, the speech mentioned efforts to protect the Great Lakes and conserve water resources. The legislation will have implications for Ontario municipalities' water and wastewater treatment operations and conservation efforts. AM0 hopes that the Act could lead to lower cost solutions for clean water if provincial funding and flexibility in statutory standards are provided. In the speech, the government noted the importance of government services in underpinning the innovative economy of the future. In welcoming the federal government's commitment to not cut transfers to the provinces, AM0 calls on the province to do the same when it comes to municipal governments who provide the front-line services to our citizens. Municipal governments offer the services Ontarians use from the first thing in .the morning to the last at night. To foster the new economy, it will be equally important for the province to safeguard cost-shared programs with municipal governments as it balances its budget. Cuts to municipal transfers would affect the ability to do further infrastructure investments in areas such as clean water technology; housing, recreational and childcare services and other social programming that support poverty reduction; and basic services such as transportation, 0fire and policing that working Ontarians rely on. Association of AM0 Breaking News Municipalities of Ontario March 19,2010 Municipal Finance Government Responds to AM0 and Municipalities and Announces 2008 Reconciliation The Minister of Finance, Dwight Duncan, today released the final reconciliation of the 2008 Ontario Mur~icipalPartnersl-lip Fund (OMPF). This means that 128 municipalities from across the province will receive payments totaling $18.4 million. The OMPF is a critical provincial funding program that assists municipalities with social program costs, equalization, policing costs, and assists northern and rural commur~itiesto provide services to citizens. Since the inception of OMPF, the government has provided reconciliation funding, which responds to year's actual municipal costs for social services and policing. 'The reconciliation of 2008 is a welcomed and important step. In a letter this week to AMO's President, Peter Hume, the Minister acknowledges that AM0 remains concerned about reconciliation for 2009. It noted, "However, we will not be making fl-~rtherdecisions related to 2009 until later this year." The good news is that the door remains open for 2009 actual to projections. AM0 will continue to speak to the need for 2009 reconciliation and the impacts on municipal budgets to cover provincial program expenditures, which are predominantly now Ontario Works given the previous uploading of social program costs. Municipalities are urged to complete and submit their 2009 Financial Information Returns. All municipalities will receive a notice of reconciliation for 2008 whether or not they are a recipient. A list of 2008 OMPF final reconciliation allocation notices is available here. AM0 Contact: Matthew Wilson, Senior Policy Advisor, email: [email protected], (416) 971-9856 ext. 323 Ontario Municipal Partnership Funondl (QMBF) Final 2008 A!locatiom Notice I County of Lennox and Addington A. Sum of OMPF Grant Components - Reconciled March 2010 $2,162,300 I.Social Programs Grant a. Assessment Threshold Component $198.400 b. Income Threshold Component 2. Equalization Grant a. Assessment Equalization Component b. Farmland and Managed Forest Component 3. Northern and Rural Communities Grant a. Rural Communities Component b. Norlhern Communities Component c. Norlhern and Rural Social Programs Component $1,321,800 d. Stabilization Component 4. Police Services Grant 5. Special 2008 ODB Upload Guarantee $642.100 B. Additional Assistance $29,400 Cl. March 2008 Announced Total Allocation (Line C of March 2008 Allocation Notice) $2,191,700 C2. 2008 OMPF Final Reconciliation Payment (Not Required: Line Cl equal Line A + Line B) D. Announced Grant Allocation Summary Funding Funding Increase Funding Increase Over Allocation Over Prior Year 2004 CRF I.2004 CRF Payments $1,853,000 2. 2005 Announced Total OMPF Allocation 3. 2006 Announced Total OMPF Allocation 4. 2007 Announced Total OMPF Allocation I I 5. 2008 Announced Total OMPF Allocation $2,191,700 $338.700 .".- . ' E. Other Provincial Initiatives $1,595,700 1 I 1.2008 ODE Upload Savings I $667.2001 I I 2.2008 Estimated Public Health Net Benefit I $928,500 F. 2008 Announced Total Funding with Other Provincial Initiatives (Line Cl + Line E) $3,787,400 G. Key OMPF Data Inputs March ZOO8 ele ease Final Reconciliation % Change I.Total Municipal Social Program Costs $5,839,236 $5.958.1 77 2.0% 2. Households 18,696 18.696 3. Total Assessment per Household $175.043 $175,043 4. Policing Costs per Household 5. Rural and Small Community Measure 82.7% 82.7% 6. Total Househdd lnmme $771.848.445 $771,848.445 Paqe 74 Ontario Municipal Partnership Fund (OMPF) Final 2008 Allocation Notice Countyof Lennox and Addington 2008 OMPF Allocation Notice - Line Item Descriptions A Sum of the Final 2008 Reconciled OMPF grant components. The OMPF grants are described in detail in the OMPF Technical Guide - this document can be found on the Ministry of to A5 Finance's website at: http://www.fin.gov.on.calenlbudget/ompf/2008/ Equals the amount of additional assistance to ensure that 2008 funding is not less than that provided under the 2008 March OMPF. Cl Sum of the total 2008 OMPF grants and Additional Assistance announced in March 2008. C2 No final 2008 payment to be issued (Line C1 equals Line A + Line B). D Grant allocations for 2004 through to 2008. -.. The 2008 municipal savings due to the upload of Ontario Drug Benefit program costs by the province. Further information will be provided in the Social Program Costs Report. The projected municipal benefit of the province's 75% share of Public Health funding relative to its 50% share in 2004. E2 This four-year cumulative funding increase assumes that the growth rate for public health unit budgets in 2007 is repeated in 2008. Actual municipal savings may vary based on public health unit budget approvals. F Sum of Line C1 and Line E. Refers to the costs that municipalities are responsible for under existing cost-sharing arrangements with the province. Gl Includes municipal costs for Ontario Works, Ontario Disability Support Program, Child Care, Social Housing and the reinvestment of National Child Benefit Savings. Refers to the total assessment for a municipality weighted by the tax ratio for each class of property (including payments in G3 lieu of property taxes retained by the municipality) divided by the total number of households. G4 Refers to the final 2008 eligible policing costs per household. G5 Represents the proporlion of a municipality's population that resides in rural areas or small communities. G6 Refers to the total household income for all residents of the municipality. Note: Provincial Funding and other initiatives rounded to multiples of $100. Ontario Ministry of Finance Provincial-Local Finance Division Issued March 2010 Page 75 Ontario Public Service OPSEU Employees Union Syndicat des emplo Cs de la SEFPCI fonction publique & /,~ntario March 16,2010 To: All Municipal Administrators and Clerks From: Warren (Smokey) Thomas, President, Ontario Public Service Employees Union Ivan Herrington, Chair, OPSEU Bargaining Team Municipal Property Assessment Corporation Re: Service quality issues at the Municipal Property Assessment Corporation The enclosed is for your information and for the information and action of your Councils. Sincerely, n Warren (Smokey) Thomas Ivan ~errin~tond President Encl. O 100 Lesmill Road Toll hee: opseueopseu.org 100, chemin &smill Sans hair: [email protected] Toronto, Ontario 1-800-268-7376 wm.opseu.org Toronto (Ontario) 1-800-268-7376 www.sefpo.org M3B 3P8 TDD: 4 16-443-9898 OPSEU is affiliated M3B 3P8 ATS: 4 16-443-9898 Le SEFPO est associk Tel: 4 16-443-8888 or 1-800-663-I070 wifh he OFL, CLC T6I: 4 16-443-8888 ou 1-800-663-1070 a la FTO, au CTC Fax: 4 16-448-7469 and NUPGE Tkbc: 4 16-448-7469 et au SNEGSP Gfg3 Page 76 Ontario Public Service OPSEU Employees Union Syndicat des emplo Ps de la SEFP0 fonction publique & /'Ontario March 16,2010 To: All Ontario municipal councils From: Warren (Smokey) Thomas, President Ontario Public Service Employees Union Ivan Herrington, Chair, OPSEU Bargaining Team Municipal Property Assessment Corporation Re: Service quality issues at the Municipal Property Assessment Corporation **REVISED** Dear friends: We are writing to alert you to a number of issues at the Municipal Property Assessment Corporation (MPAC) that we believe will have a negative impact on the quality of assessments. We aie mindful of the fact that in a municipal election year MPAC also provides enumeration data to municipalities. 1) Another reorganization. MPAC has announced plans to restructure its operations following more than 10 years of continuous change at the agency. Few details have been announced, except that the reorganization will happen this year. Many critical questions remain unanswered. How will restructuring improve services to stakeholders? Will it enable MPAC to deliver more timely supplementary and omitted assessments, an issue of on-going concern for municipalities? It appears to us that the reorganization Is a plan without a plan, despite the fact that MPAC contracted consultants KPMG to complete an organizational review. Our experience of past restructuring at the agency does not make us confident about the success of this latest attempt. MPAC's approach to problem-solving is one of shifting focus from one problem to another, rarely providing long-lasting solutions. For example, the agency responded to municipalities' concerns around severances by hand-picking a team of staff to focus on parcelization. This was supposed to be a progressive solution to a chronic problem. But then MPAC decided to eliminate an entire job classification (Property Inspection Analyst), providing no rationale for the elimination. The agency will now have to replace the hand-picked staff working on parcelization with the employees who will lose their PIA jobs. .. .2 100 Lerrnill Road Toll free: opseumpseu.org 100, chernin Lesmill Sans frais: [email protected] Toronto, Ontario 1-800-268-7376 www.opseu.org Toronto (Ontario) 1-800-268-7376 www.sefpo.org M3B 3P8 TDD: 4 16-443-9898 OPSEU is affiliated M3B 3P8 ATS: 4 16-443-9898 Le SEFPO est associh Tel: 4 16-443-8888 or 1-800-663-1070 wih the OFL, CLC Td: 4 16-443-8888 ou 1-800-663-1070 tr la FTO, au CTC Fax: 4 16-448-7469 and NUPGE T6l.k: 4 16-448-7469 etau SNEGSP * Page 77 2) Potential staff reductions through conversion from full-time to part-time work. In the current round of bargaining, MPAC wants contract language allowing it to create seasonal and part-time positions. Initially in bargaining, MPAC proposed taking 40 existing Property Inspector (PI) positions in northern and rural offices and making over half of them seasonal. The PIS would work from April 1 to October 3 1 each year. Why? MPAC said it snows in the winter in Northern Ontario, implying there are access issues. The union pointed out that it has always snowed in the winter and it hasn't affected our staff's ability to do their jobs. The objective is clearly to cut costs, with the obvious casualty being service to northern and rural municipalities. In addition, MPAC is seeking contract language that would allow the agency to turn future vacancies into part-time positions. MPAC says no current jobs will be converted into part-time, but we are concerned that every future vacancy is at risk of being turned into part- time. We know that municipalities are already dissatisfied with the backlogs. We can't see how the situation will improve with employees working less hours. Ontario Ombudsman Andre Marin in his 2006 report documenting problems at MPAC noted: "In spite of its size, we have received complaints that it is grossly understaffed and records give us reason to believe this is so." MPAC is contemplating reductions to front-line staff even though the agency has added significantly to its management ranks. The number of MPAC managers on the province's so-called L'Sunshine" list close to doubled between 2005 and 2008 as did the total amount of 'money spent on their salaries. In three years, individual managers saw their salaries rise by 17 per cent. 3) Questionable spending practices. OPSEU submitted a Freedom of Information request to obtain a list of all vendors retained by MPAC and monies paid to them for the years 2006 through to October 27,2009. From this information, the union has estimated the expenditures spent by MPAC in a number of areas: $55.7 million on IT consultants and software. This amounts to an allocation of almost 10 per cent of the agency's budget in each of the four years. The $55.7 million was likely spent on building the new computerized system for assessing property values. The Integrated Property System, (IPS), is notorious internally for cost overruns and missed deadlines. IPS was to be in place by the end of 2006 but didn't come on-line until 2009. For two months last year it was read-only. Staff could not input data. The final cost for the development and implementation of IPS is, at a minimum, two to three times the amount originally budgeted. The Auditor General's value-for-money audit of MPAC, currently underway, will likely reveal the full extent of the cost overruns. We do know from articles in the Globe and Mail that an internal audit report of May, 2009, found MPAC extended contracts for IPS' development to anywhere from five-to- 14 times the initial value. 0 .. .3 Page 78 - -., $10.3 million on other consultants. $1.8 million on hotels and $459,000 on travel. This money was primarily spent on trips abroad by managers, presumably to sell the agency's intellectual products, and on corporate getaways. We understand managers have travelled to China, South Africa and Ireland, all in pursuit of new markets for MPAC products. Ontario Ombudsman Andre Marin said in his 2006 report on MPAC, "There is a clash between MPAC's primary public assessment function and this side-line business." Marin pointed out that NIPAC's market activities are earned "....using infrastructure paid for by Ontario taxpayers and a monopoly on otherwise public information that is shared under a sub-license with Teranet Inc. This corporation is not an entrepreneurial enterprise. It is a public servant." When it comes to staff getaways, we appreciate they may be good for morale, but we don't want them paid for by the loss of full-time positions which can only result in less service to taxpayers and municipalities. Please contact NIPAC President and Chief Administrative Officer Carl Isenburg if you share our concerns regarding the upcoming reorganization, potential staff reductions and questionable spending practices. Sincerely, &&p Warren (Smokey) Thomas Ivan Herrington President Chair cc: Dwight Duncan, Minister of Finance Page 79 MUNICIPAL PROPERTY ASSESSMENT CORPORATION March 19,2010 To: All Ontario Municipal Councils From: Carl Isenburg, President and Chief Administrative Officer Municipal Property Assessment Corporation Re: Negotiations with the Ontario Public Service Employees Union (OPSEU) I am writing in response to the issues raised in the March 16 letter to you fiom the Ontario Public Service Employees Union (OPSEU). We are now in negotiations with OPSEU to renew our collective agreement. Further meetings have been scheduled for next week with a Conciliation Officer from the Ministry of Labour. We are implementing a realignment that will enable managers in our field offices to more effectively allocate resources to respond to local issues and concerns, including addressing supplementary and omitted assessment backlogs. This information was shared with OPSEU at the bargaining table. The changes are based on suggestions and input fiom employees across the organization. The issue of seasonal and part-time staff is also being discussed with OPSEU as part of negotiations. It is also important to note that all the costs the union has estimated are total costs budgeted over four years. @ 'I'he lntegrated Property System (IPS) is a much-needed replacement for our 25-year- old OASYS system. The system in place today was developed on schedule and within IT budgets according to the specifications, thing and approach, including the use of outside contractors, detailed in that plan. IPS performed well during the 2008 assessment update and has continued to perform well. As a result of our investment in IPS, our lT budget is now declining in relation to WAC'S total budget. Page 80 All Ontario Municipal Counds March 29,2010 We have 33 field offices located across the province, from Windsor to Thunder Bay and Ottawa. The bulk of ow travel and accommodation budget is for all MPAC employees and is required for property inspections, valuation, meetings and employee training sessions. Travel out of province is primarily related to the exchange of information on valuation best practices and professional development. Next week we will be at the bargaining table to continue our negotiations with OPSEU in an effort to conclude a collective agreement. 1 would be happy to provide any additional intbnnation or answer any questions that you have regarding our activities and operations. 'Yours truly, 1'' Carl Isenburg President and Chief Administrative Officer Office of the President and Chief Administratwe Mticer 1305 Pickering Parkway, Pickering, Ontario L1V 3P2 T: 905.837.6150 F: 905.031 0040 E: ise.nbucaiB117pac.l;.a www.mpac.ca An accredited local public health agencg affiliated with Queen's Universitg I.M. Gemmill MD, CCFP, FRCP(C] Medical Officer of Health Telephone: 61 3.549.1232 Ext. 1234 Email: [email protected] 22 March 201 0 MAR 2 9 2G71 Mr. Larry Keech, CAO County of Lennox & Addington 97 Thomas Street, P.O. Bag 1000 Napanee, Ontario K7R 3S9 Dear Mr./+ eec 1 At its 24 February 201 0 meeting, the KFL&A Board of Health considered its continued involvement with providing services under Part 8 of the Building Code Act. At this meeting the Board of Health made the decision to continue to be the service provider for this program as a service to residents of the KFI,&A area and to our municipal colleagues. The Board acknowledged, however, that because the fee structure that is currently in place does not fully pay for this service, they will consider a revised fee structure at their next meeting. It is clear, however, that fees for this program will increase in this area, to levels that are charged in other 0 parts of the province. If you have any further questions on this matter, please contact Mr. Ed Gardner, Manager of Environmental Health at KFL&A Publrc I-iealth, extension 1243. Yours truly, Ian MacDonald Gemmill, MD, CCFP, FCFP, FRCPiC) Medical Officer of Hedth 1MG:cbk Copy to: Board of Health manhers E. Gardner, Manager, Environmental Health H(INGSTON, FRONTENACAND ~LENNOX & ADDINGTONPUBLIC WEALTH Main Office Branch Offices 221 Portsmouth Avenue, Kingston, Ontario K7M 1Y5 @ Cloyne Tel: 613-336-8989 Fax: 613-336-0522 Tel: 613-549-1232 1-800-267-7875 Sharbot Lake Tel: 613-279-2151 Fax: 613-279-3997 Fax: 613-549-7896 www.kflapublichealth.ca Napanee Tel. 613-354-3357 Fax: 613-354-6267 Page 83 PROCLAMATION UNITED WAY SUCCESS BY 6 WEEK May 8th to May 15th, 2010 WHEREAS Success By 6 is a United Way initiative that aims to give children the best start in life and make Kingston, Frontenac, Lennox & Addington Child-Friendly; WHEREAS from the time of conception to age 6, children go through a crucial development period when many factors can have a lasting impact on the rest of their lives; WHEREAS Success By 6 is led by a Council of Partners made up of representatives from the community's private business, government and education sectors; WHEREAS it is a team effort that brings community resources together to ensure that healthy early child development and care is a priority; WHEREAS it is important for the communities in which we live to recognize and understand 0 how we can all play a role in early child development and care; WHEREAS Success By 6 is an excellent long term investment in our community's future; WHEREAS during this week United Way Success By 6 will be promoting the importance of giving our children the best start in life and encouraging all citizens to recognize the importance of our children to our community's future and to support the Success By 6 initiative to promote healthy early child development throughout our community. NOW THEREFORE BE IT RESOLVED THAT the County of Lennox & Addington hereby proclaims the week of May 8 to May 15,2010 as UNITED WAY SUCCESS BY 6 WEEK. DATED at this day of 2010. Pa MumGift of Life Network 622 University Ave., Suite 900 Toronto, ON APR 9 2 2090 of Life M6G 1W7 on de vie Tel: 416 363-4001 Fa:416 363-4002 www.giftoflife.on.ca April 2010 Larry Keech CAOIClerk County of Lennox & Addington 97 Thomas Street East Napanee, ON K7R 4B9 Dear Larry, There are currently 1,600 people on the waiting list for life saving organ and tissue transplants in Ontario. Unfortunately, with only 17% of Ontarians with health cards registered as donors, many will not receive their,transplants in time. The good news is that with every Ontarian who registers consent to become an organ and tissue donor, we are increasing the chance of saving a life. We need your help to make that difference. April 18 - 25, 2010 is National Organ and Tissue Donation Awareness Week. Your support is vital to mobilizing your community to help save lives. This package contains the Gift of Life flag and copy of a public proclamation. You can help make the public more aware of the need to register donation consent and show your support in one of the following ways: Fly the Gift of Life flag during National Organ and Tissue Donation Awareness Week Issue a public proclamation Post the proclamation and a message of support on your website Let us send you a digital button that you can post on your website that will lead people to the Gift of Life consent registration form (http://tinvurl.com/ontaiftoflife) Host a registration drive i Please contact us at 416-927-7355 or at [email protected] let us know how you can help. Thank you in advance for your support. Yours truly, Frank Markel, PhD President and Chief Executive Officer Trillium Gift of Life Network - - - Mlllum Gift of Ufe Network RhauMlllum pour Ir don dr vlr WumGift of Life Network Page 85 622 University Ave., Suite 900 Toronto, ON M6G 1W7 vie Tel: 416 363-4001 Fax: 416 363-4002 www.giftoflife.on.ca Organ and Tissue Donor Awareness Week April 18-25,2010 WHEREAS, a life saving organ or tissue donation can provide thousands of men, women, and children on waiting lists with a second chance at life; and WHEREAS, our society unfortunately lacks widespread knowledge of the real need for organ donations, and the list of Ontarians in need of transplants grows annually; and WHEREAS, the tireless efforts of the Trillium Gift of Life Network members, volunteers and individual donors and their families can, and do save many lives each year; and WHEREAS, education and increased public awareness enable Ontarians to make the important, informed decision to donate their organs and/or tissues and help give the gift of life; THEREFORE, I, XXX, Mayor/Reeve of the City/Town of XXX, do hereby proclaim April 18-25 2010 as Organ and Tissue Donor Awareness Week in the City of XXX, and encou'rage all residents of the City/Town of XXX to register their consent to donate their organs and/or tissues and help save lives. Is don do vls Page 86 March 23,201 0 Re: Bear Wise Communitv Fundinn 2010 I Am 1 4 2018 I Dear SirIMadam: The Ministry of Natural Resources (MNR) in previous years has financially assisted municipalities to help reduce human-bear conflicts through the Bear Wise Program Community Funding. In anticipation that this funding may continue for 2010, we are proactively working with and encouraging our municipal partners to consider participating in the program. Enclosed you will find the guidelines for the 2010 Bear Wise Program Community Funding. Within this document is the application (Form 1) to be completed and returned to this office by April 27, 2060. A separate application form must be filled out for each type of project (Hazard Assessment, EducationIAwareness or Prevention). You must have a completed Hazard Assessment and Action Plan prior to submitting Prevention Projects. If your municipality has already completed a hazard assessment in the past, then it is not necessary to prepare a new one. A hazard assessment will enable yourself and the MNR to identify and focus on specific bear problems, issues and areas within the municipality. Community support funding is directed to infrastructure investments and tangible assets such as fencing around landfills and the purchase of bear-proof dumpsters. Education and awareness projects must be tangible capital assets such as permanent signage. The production of consumable goods (is.handouts), atlendance at events and door-to-door canvassing will no longer be funded by the Bear Wise Program. Should the program move forward for 2010, applications received and reviewed by Peterborough District staff will be forwarded to the Provincial Bear Wise funding committee for approval. Projects may not be funded at the requested level. Municipalities will be contacted to inform them of the leve! of funding for which they may have been approved. At that time a Bear Wise Community Funding Agreement will be prepared, which will include the approved funding amount, project deliverables, eligible expenses, etc. Once the agreement has been signed by the Mun3cipality and the MNR the project may proceed. The ministry is available for assistance during the process and we look forward to working with you. If you have any questions, please feel free to contact me at the number below. V Lorraine' Norris Sr. Fish &Wildlife Technical Specialist Ministry of Natural Resources 300 Water Street, laFloor, South Tower Peterborough, Ontario. K9J 8M5 (705) 755-3361 lorraine.norrisQontario.ca Encls. Ministry of Health Minist6re de la Sant6 Page 87 and Long-Term Care et des Soins de longue dur6e Office of the Minister Bureau du ministre 1oth lo or, Hepburn Block loeetage, Bdifice Hepburn 80 Grosvenor Street 80, rue Grosvenor Toronto ON M7A 2C4 Toronto ON M7A 2C4 Ontario Tel 41 6-327-4300 TeI 41 6-327-4300 Fax 41 6-326-1 571 TBlBc 41 6-326-1 571 www.health.gov.on.ca www.health.gov.on.ca March 31,201 0 Mr. Henry Hogg Warden The County of Lennox and Addington 97 Thomas Street East Napanee ON K7R 4B9 Dear Mr. Hogg: I am pleased to advise you that the Ministry of Health and Long-Term Care has reviewed the land ambulance grant for our 50:50 partnership for 2010 and as a result, the following grant adjustment is planned: 0 2010 planned grant increase of up to: $305,188 Your grant will be adjusted in your electronic transfer. I would like to take this opportunity to convey our sincere appreciation for the considerable contributions all members of your organization make in the provision OF healthservices in your communities. Sincerely, Deb Matthews Minister c: Randy Hillier, MPP, Lanark-Frontenac-Lennox and Addington Georgina Thompson, Chair, South East LHlN CONSEIL DES ECOLES CATHOLIQUES ''ti DE LANGUE rRANqllsE -! DU CENTRE-EST csnseilLe rnelllerv qu'on pulsse vous donnw APR 1 2 2018 April 1, 201 0 Secretary of school board/municipality/county/town/city RE : Final report on the determination and representation of the members of the Board for the Consejl des hcoles catholiques du Centre-€st CECCE for the 2018 elections. To whom it may concern, You will find enclosed the final report on the determination and representation of school trustees for the Conseil des Ccoles catholiques du Centre-Est for the 201 0 elections. In accordance to Ontario Regulation 412/00, this report was prepared by the office of the Director of Education and Secretary Treasurer of the CECCE. The Board approved the final report at the March 23rdmeeting of the Board. In accordance with Regulation 412/00, the Board who has established a geographic area comprising de totality of a municipality or a part of one or more municipalities designates as secretary for election purposes the municipality which has the highest number of members of the electoral group of the Board. Please note that the City of Ottawa has been identified as the main municipality for election purposes. Furthermore, a copy of this report has been sent to the Minister of Education, the secretary of each municipality responsible for school elections as well as to the secretary of all school boards whose territory corresponds in part or in totality to our own. The full report is available in French only, you will find attached an abbreviated version of the report. For further information, please contact my office. Respectfully yours, Bernard Roy Director of Education and Secretary- Treasurer . - ' #OB, rwe Labelle, Ottawa (Ontario) K1J 1Al Tel. : 613.744.2555 ou sans frais : 1.888.230.5131 Telec. : 613.746.3081 ,*J-' . -.., ...* - Ps FINAL REPORT WITH REGARDS TO THE 2010 ELECTION PROCESS FOR DETERMINATEON AND REPRESENTATION OF BOARD MEMBERS ON THE CONSEIL DES ECOLES CATHOLIQUES DU CENTRE-EST MARCH 2%, 2010 This report was prepared in accordance to article 9 of Ontario Regulation 412/00 - Elections to and Representation on District School Boards. This report determines the number of Board members who will sit on the Board of the Conseil des ecoles catholiques du Centre-Est for the 2010 to 2013 electoral term of office and how they will represent all the municipalities. This report encompasses the City of Ottawa and all municipalities in the Counties of Hastings, Prince Edward, Lennox&Addington, Frontenac, Leeds & Grenville, Lanark, Renfrew as well as the County of South Algonguin in the electoral district of Nippissing. This is an abbreviated version of the French report. It highlights the number of members that will comprise the Board and which area they will represent. 1. DETERMINATION OF BOARD MEMBERS The Board did not have to do any calculations to determine the number of members for the 2010 elections since changes to the law now prescribe the number of members that each Board is entitled to. Eleven (11) will be the number of members who will sit on the Board of the Conseil des ecoles catholiques du Centre-Est. 2. DISTRIBUTION OF THE BOARD MEMBERS EledaFal OeographOcal area ' MualclpaliW #a4 , Zone membw ; 1 Hastings, Prince Edward, Central Frontenac, Township of Frontenac, 1 Lennox & Addington, & County of Frontenac Islands, Township of Frontenac Kingston, City of North Frontenac, Township of South Frontenac, Township of Bancroft, Town of Bellewille, City of Carlow/Mayo, Township Centre Hastinjs, Mljnicipaliiy cjf Deseronto, Town of Faraday, Township of Hastings, County of Hastings Highlands, Municipality of Limerick, Township of Madoc, Township of Marmora and Lake, Municipality of Quinte West, City of Stirling-Rawdon, Township of Tudor and Cashel, Township of Tweed, Municipality of Tyendinaga, Township of Wollaston, Township of Lennox & Addington, County of Addington Highlands, Township of Greater Napanee, Town of Loyalist, Township of Stone Mills, Township of Prince- Edward County 2 Lanark, Leeds et Beckwith, Township of Carleton Place, Town of 1 Grenville Drummond-North Elmsley, Township of Lanark, County ohnark Highlands, Township of Mississipi Mills, Town of Montague, Township of Perth, Town of Smiths Falls, Town of Tay Valley, Township of Athens, Township of Augusta, Township of Brockville, City of Page Edwardsburgh/CardinaI, Township of Elizabethtown-Kitley, Township of Front of Yonge, Township of Gananoque, Town of Leeds 81 Grenville, United Counties of Leeds and the Thousand Islands, Township of Merrickville- Wolford, Village of North Grenville, Municipality of Prescott, Town of Rideau Lakes, Township of Westport Renfrew 81 Soutl Admaston/Bromley, Township of Amprior, Town Algonquin of Bonnechere Valley, Township of Brudnell, Lyndoch & Raglan, Township of Deep River, Town of Greater Madawaska, Township of Head, Clara & Maria, Township of Horton, Township of Killaloe, Hagarty & Richards, Township of Laurentian Hills, Town of Laurentian Valley, Township of Madawaska Valley, Township of McNab-Breaside, Township of North Algona Wilberforce, Township of Pembroke, City of Petawawa, Town of Renfrew, County of Renfrew, Town of Whitewater Region, Township of South Alqonquin Ottawa Kanata North (4) Carleton West (5) Stittsville (6) Bay (7) Baseline (8) Kanata South (23) Ottawa Bell Nepean South (3) Knoxdale Plerivale (9) Kitchissippi (15) River (16) Rideau Goulburn (21) Rideau River South (22) Ottawa Rideau Vanier (12) Somerset (14) Capital (17) Innes (2) Cumberland (19) Orleans (1) Gloucester Southgate (10) Alta Vista (18) Osqoode (20) Ottawa Beacon Hill Cyrville (11) Rideau Rockcliffe (13) Total E1 members I At its March 23, 2010 meeting the Board passed the following resolutions : RESOLUTION 93/Q9-lQ/CECCE That in accordance with article 4 of Ontario Regulation 412100 - Elections to and Representation on District School Boards - the municipalities of Hastirrgs, bennox & Addington, Lanark, Leeds & Grenville, Frontenac, Renfrew and the County of Prince Edward and the municipality of South Algonquin be designated as low population municipalities and that consequently their electoral quotients be increased by two (2) so that three (3)trustees represent these areas. Page 91 RESOLUTION94/09/80/CECC~ That for the purpose of the distribution of the positions of the members of the Board for the 2010 elections, scenario F and 3 contained in the report CECCE/O~/~O/O~ presented to the Board at its regular meeting of March 23, 2010 be adopted. This report is sent to you in accordance with article 9 of the Regulation. If you would like the full report with all the calculation it is available in French only. You can contact my office to get the full report. Bernard Roy I/ Director of Education and Secretary Treasurer of the CECCE April 1, 2010. Page 92 News Release CommuniquC p+=, LF Ontario Infrastructure Ontario Ontario Finalizes Plans For Highway Service Centres McGuinty Government Improves Driver Safety While Boosting the Local Economy NEWS April 6, 2010 Toronto -- Ontario has confirmed that Host Kilmer Service Centres (HKSC) will be the new service provider for Ontario's service centres. The 20 redeveloped service centres will feature modernized rest areas, increased accessibility and improved food services, while creating approximately 2,000 to 2,500 service centre jobs. Construction will occur over a few phases; the first phase is underway and seven service centres are scheduled to open with fuel, washrooms, parking and a convenience store, in July 201 0. These seven service centres will be fully operational in September 201 0 when travellers will have access to Canadian Tire fuel stations with adjacent convenience stores, and a variety of popular food operators such as Tim Hortons, A&W, and Burger King. The redeveloped service centres will also feature new staffed tourism centres at Tilbury South and Bainsville-the two centres that are nearest to the Windsor-Detroit and the Quebec borders, which will provide motorists with travel information about attractions throughout Ontario. Over the next three years, 20 of the 23 service centres will be redeveloped with approximately 350 construction jobs being created at each site. The new service centres will be built according to LEED Silver (Leadership in Energy and Environmental Design) certification standards as part of the government's commitment to reduce energy use and greenhouse gas emissions. LEED standard is a green building rating system that evaluates healthy indoor environments, reduced greenhouse gas emissions and efficient use of energy, water and other resources. QUOTES "By redeveloping the highway service centres, the government is creating and maintaining local jobs, contributing to road safety and economic prosperity, and supporting the development of sustainable facilities across Ontario." - Brad Duguid, Minister Energy and Infrastructure "I'm very excited that the first phase of Ontario's new service centres will open this summer. Residents and tourists will experience modern, energy-efficient and family-friendly centres. These service stations are an important step forward in providing enhanced options for Ontarians and visitors.'' - Kathleen Wynne, Minister of Transportation Page 93 QUICK FACTS Infrastructure Ontario managed the competitive procurement of this project. Infrastructure 0 Ontario is a Crown corporation dedicated to managing some of the province's larger and more complex infrastructure renewal projects. During construction, interim services (including parking, portable washrooms, public telephones, water and limited food service) will be offered at select service centre locations. LEARN MORE Get up-to-date information about service centre closures and temporary services at htt~:llwww.mto.nov.on.calenqlishltravellerlsewice-centreslquestions-and-answers.shtml Get on the road and visit great Ontario travel destinations. Bob Nichols, Ministry of Transportation, 416-327-1 158 Paulette den Elzen, Infrastructure Ontario, 416-327-5764 Disponible en franpis Page 94 ,F7I F- Ontario Infrastructure Ontarlo Backgrounder CONTRACT AWARDED FOR ONTARIO SERVICE CENTRES Host Kilmer Service Centres (HKSC) has signed a contract with the Province of Ontario to be the new service provider of Ontario's 23 highway service centres. The redeveloped service centres will offer quick service dining, convenience retail and fuel services, tourism information, truck facilities, and state-of-the-art washrooms that are fully and easily accessible, well-lit and well-maintained. Host Kilmer Services Centres (HKSC) contract Under the terms of the contract signed with the Province of Ontario, Host Kilmer Service Centres (HKSC) has committed to: being solely responsible for maintaining and operating Ontario's highway service centres (under a 50 year agreement) pay all costs related to operation, maintenance and lifecycle repair and renewal of the centres over the next 50 years share a portion of revenues generated at the 23 sites with the Government of Ontario partner with the government in redeveloping 20 service centres where current leases have expired or will expire over the next three years The cost to design and construct 20 new service centres is approximately $300 million. HKSC is contributing more than $1 00 million to the cost of redeveloping the service centres. Under the terms of the contract, the Province expects its share of the investment in the new service centres to be fully recovered over the duration of the contract. HKSC's team members include: HMSHost Kilmer Van Nostrand EllisDon Corporation Risks Transfers The Ontario Service Centres project is being delivered using an Alternative Financing and Procurement (AFP) model. Under the AFP contract agreement, HKSC is responsible for design errors and omissions, project management and sub-contractor coordination, increases in construction material prices and labour costs, schedule and project completion delays, and other related construction risks. In the past, the public sector assumed these risks; however, the AFP model now transfers these risks to the private sector. The contract with HKSC has integrated the design and construction of the new service centres with long-term building maintenance and lifecycle costs. Page 95 As a result, the 50-year maintenance agreement with HKSC will ensure that the physical 0 components of the new facilities - roofing structure, windows, floors, heating and cooling systems and other components - are kept in excellent working condition over the term of the agreement and the centres will be returned to the government at the end of the agreement in good condition. Service Offerings Ontario Tourism Information Centres: The Highway 401 corridor is a tourism gateway for Ontario and the new system of centres will feature Tourism Information Centres at Tilbury South and Bainsville. Operated by Ontario Tourism Information Centres staff, these Tourism Information Centres will promote Ontario to travellers and provide an excellent opportunity to communicate to the cross-border travellers from Windsor and from Quebec. Self-service provincial tourism information stations will be available at the remaining service centres. Travellers will be able to find news of local, regional and provincial attractions and events year round. Images of the local area, as well as other regions of Ontario, will be featured throughout the spaces. New Fuel Provider and Convenience Store: A full service fuel station and convenience store operated by Canadian Tire will be on-site, making it easy for motorists to pull up, fill up and go. The Ontario Service Centre fuel/convenience store brands provided by Canadian Tire include Gas+, Canadian Tire optionsB Mastercard@,Gas ~dvanta~e~Mastercard@, and 0 Canadian Tire Money. Quick Service Dining: Each of the service centres' dining options will be a mix of local, national and international brands. Finding a bite to eat or a great cup of coffee from a diverse offering of quick service dining brands or even checking e-mail from a free WiFi connection will be easy. Ample car parking, outdoor patios where travellers can enjoy a meal in . favourable weather, and a dedicated pet exercise area will invite motorists to take a break from the road. The Ontario Service Centres' quick service dining brands will be introduced in four phases. Phase 1 * A&W Q Kentucky Fried e The Market (retail, Burger King Chicken sundries) Cold Stone Creamery Q Pizza Pizza Q Tim Hortons s Taco Bell Additional quick service dining brands will be provided in phases 2, 3 and 4, which will include but not be limited to: * Brioche DorCe * New York Fries 0 Starbucks Coffee * Casey's Quiznos Q Teriyaki Experience * East Side Mario's Pusateri's Yogen Friiz / Cinnabon 0 * Extreme Pita Page 96 Phased Redevelopment of the centres Redevelopment of the service centres is taking place in several phases with the first seven sites reopening in July 2010 with basic services (fuel, lavatories, and convenience store) and beconiing fully operational in September 2010. Phase 1 redevelopment includes: Highway 401 East: Morrisburg (eastbound) east of Prescott; a gateway site at Bainsville (westbound), near the Quebec-Ontario border; and Trenton North (westbound) west of Belleville. Highway 401 West: a gateway site at Tilbury South (eastbound) between Windsor and Chatham-Kent; Tilbury North (wes;tbound) west of Chatham-Kent; West Lome (westbound) west of London; and Dutton (eastbound) east of Chatham-Kent. Phase 2 redevelopment includes: Phase 2A, which includes four sites along Highway 401 East: Ingleside (westbound), Mallorytown North (westbound), h4allorytown South (eastbound) and Trenton South (eastbound). Currently, these sites are closed. Phase 2B, which includes two sites along Highway 401 East; Napanee (westbound) and Port I Hope (eastbound) and one site along Highway 401 West - Woodstock (eastbound). These sites closed March 3 1,2010. Subsequent redevelopment phases include: Phase 3, which will involve two sites along Highway 400.: Barrie (northbound) and Cookstown (southbound). Phase 4, which will involve three sites: one site along Highway 400, King City (northbound); and two sites along Highway 40 1 West - Cambridge North (westbound) and Cambridge South (eastbound). For construction updates and information about all of the phased construction tirkeline, please visit http://www.mto.gov.on.ca~english/traveller/service-centres. Commercial Industries Truckers of all segments of the industry (for-hire carriers, private carriers and intermodal suppliers) will find access to these new service centres to be convenient and, once on the property, will find generous space allotted for parking. HKSC will have a dedicated outreach program to the motor coach industry. Drivers and group tour escorts who enroll in HKSC's loyalty program will enjoy complimentary meals when accompanying a group of 20 or more in the service centres. Other Features and Benefits ArchitectureIDesign: Designed and built for the next 50 years with environmentally responsiblee and sustainable features, the new service centres will be constructed to meet the ~eadeishi~in Energy and Environmental Design (LEED) Silver certification standards - a respected green building rating system. Some of the environmentally responsible and sustainable design features include: Page 97 Water-efficient landscaping utilizing drought resistant planting; 0 0 Installation of water-efficient fixtures in washrooms, such as waterless urinals and touch-less faucets, to reduce water use by more than 40 per cent; e Elimination of chlorofluorocarbons (CFCs) in the heating and cooling equipment - chlorofluorocarbons are refrigerants that cause ozone layer depletion; e Optimizing energy performance by using energy efficient equipment; Use of regional materials that contain a minimum of 15 per cent recycled content; Use of adhesives, sealants, paints, coatings and carpets that are low in Volatile Organic Compounds (VOCs) to meet standards such as Green Seal or the Green Label Indoor Quality Test Program; A concept rendering of the exterior of a new service centre. For more information about this project, please visit: www.infrastructureontario.ca Contacts: Bob Nichols Ministry of Transportation 416-327-1 158 Paulette den Elzen Infrastructure Ontario (416) 327-5764 Disponible en fran~ais Page 98 Public Inspection of Annual Work Schedule The Bancroft District Office of the Ontario Ministry of Natural Resources (MNR) has approved Mazinaw-Lanark Forest Inc. (MLFI) 2010-2011 annual work schedule (AWS) for the Mazinaw-Lanark Forest. The AWS will be available for public inspection at the Ministry of Natural Resoures Bancroft District Office, the Minimof Natural Resources Kemptville District Office, the MLFI Company Office and the Ontario Ministry of Natural Resources public website at ontario.ca/forestplans beginning April 2,2010. MazinawLanark Fore Scheduled Forest Management Operations The AWS describes forest management activities such as harvest, road construction and maintenance, site preparation, tree planting and tending that are scheduled&-occur gn, tkreMazinaw-ianark Forest between April 1,201 0 and March 31,201 1. The Ministry of Natural Resources has reviewed the AWS to ensure that activities are consistent with the approved Forest Management Plan. The following are some of the operations that are scheduled on the Mazinaw-Lanark Forest: Prescribed burn: A small prescribed burn has been proposed as a silvicultural treatment to control heavy ironwood brush and promote red oak regeneration under the canopy of a mature oak stand; Location: Lot 12, Concession 6, Geographic Township of Denbigh in The Township of Addington Highlands, west of Hopkins Lake. The operation will take less than one day to complete. The exact date will depend on the weather and will be unknown until very shortly before, however, the most likely time is early to mid-May 2010. a Road decommissioning activities: as noted on the AWS maps. Page 99 Tree Planting and Fuelwood MLFl is responsible for tree planting on the Mazinaw-Lanark Forest. Please contact MLFl for information regarding tree planting job opportunities. For information on the locations of and license requirements for obtaining fuel wood for personal use, please contact the Bancroft District Office. For commercial fuel wood opportunities, please contact MLFl More Information The approved AWS and any subsequent revisions will remain available for public inspection throughout the one-year duration of the AWS. For more information on the AWS or to request an AWS operations summary map, please contact: Gareth Davies, RPF, Management Forester Matt Mertens, RPF, Planning Forester Ministry of Natural Resources Mazinaw-bnark Forest Inc Banaoft District 14225 Hwy. 41, P.O. Box 1 59 : 106 Monck St., P.O. Box 500 Cloyne, ON KOH 1KO Bancroft, ON KOL ICO Tel.: 61 3-3360816, ext. 23 Tel.: 61 3-332-3940, ext. 248 Fax: 61 3-33-81 8 Fax 613-332-0608 8:30 a.m. - 4:30 p.m. 8:30 a.m. - 4:30 p.m. APR 1 6 2010 JoW 083-BAN430 8 1-1 6 Verrion: 1 201043-19 Operator: holly Size: 5 1116" x 11A861 in ( Lines: 161 Page: 1 Page 100 Supreme Court rules that the federal government should pay its property taxes like everyone else OTTAWA, April 15,2010 - In a unanimous decision today; the Supreme Court of Canada handed municipalities and property tax payers a win, by clearly and unequivocally stating that the federal government and its Crown corporations must pay for the services municipalities provide in the same way private property owners pay. The court's ruling ended almost six years of legal efforts by the City of Montreal to force two federal Crown Corporations, the Canadian Broadcasting Corporation (CBC) and the Port of Montreal to pay fairly for the municipal services their properties receive in ,that city. The issue at the centre of the case: whether Crown Corporations should pay the same tax rate - or "payments-in-lieu-of-taxes" (PILT) - as other comparable, private property owners. "Municipalities had a lot at stake in this case, and this ruling is a victory," said FCM CEO Brock Carlton. "Fair and predictable PlLT revenues are crucial for municipalities struggling to deliver a growing range of services with just 8 cents of every tax dollar collected." , Municipalities collect over $700 million in PlLTs from federal departments and Crown Corporations, which pays the costs of providing local services to these federally owned properties. "This case was simply about fairness and predictability. Municipalities provide services to all properties within their boundaries, and obviously feel that all . comparable properties, whether they are private or federally owned, should pay comparable fees, every year, without exception," said FCM's legal policy expert, Ottawa University Law professor Stephane Emard-Chabot, who acted as an intervener before the court for the federation. "The decision provides clear judicial interpretation of the PlLT Act. Now the federal government must ensure that all of its property managers, from St. John's to Victoria to Yellowknife, apply the court's guidelines and pay ,their PlLTs so that municipalities aren't forced to resort to expensive legal actions to be paid what is owed." "Private companies cannot dodge their property taxes," reminded Mr. Carlton. "This ruling gives municipalities assurance that as federal departments and Crown Corporations feel their budgets being pinched by the government's deficit reduction efforts, they won't be able to dodge their property tax obligations either." - 30 - For more information: Eric Collard 613-907-6395 or e-mail [email protected]. Page 101 Awc~ialinnul M1rnirip11ilit-sid Ontario March 19,2010 AM0 Breaking News Government Responds to AM0 and Municipalities and Announces 2008 Reconciliation The Minister of Finance, Dwight Duncan, today released the final reconciliation of the 2008 Ontario Municipal Partnership Fund (OMPF). This means that 128 municipalities from across the province will receive payments totaling $18.4 million. The OMPF is a critical provincial funding program that assists municipalities with social program costs, equalization, policing costs, and assists northern and rural communities to provide services to citizens. Since the inception of OMPF, the government has provided reconciliation funding, which responds to year's actual municipal costs for social services and policing. The reconciliation of 2008 is a welcomed and important step. In a letter this week to AMO's President, Peter Hume, the Minister acknowledges that AM0 remains concerned about reconciliation for 2009. It noted, "However, we will not be making further decisions related to 2009 until later this year." The good news is that the door remains open for 2009 actual to projections. AM0 will continue to speak to the need for 2009 reconciliation and the impacts on municipal budgets to cover provincial program expenditures, which are predominantly now Ontario Works given the previous uploading of social program costs. Municipalities are urged to complete and submit their 0009Financial Information Returns. All municipalities will receive a notice of reconciliation for 2008 whether or not they are a recipient. A list of 2008 OMPF final reconciliation allocation notices is available here. AM0 Contact: Matthew Wilson, Senior Policy Advisor, email: [email protected], (416) 971-9856 ext. 323 Page 102 AM0 Policy Update - April 1,2010 Retirement Home Regulation Provincial Government Introduces New Retirement Homes Act For the first time in provincial history, Ontario is proposing legislative protections for seniors living in retirement homes. 'The proposed Retirement Homes Act, 2010 would, if passed: Create a regulatory authority with the power to license homes and conduct inspections, investigations and enforcement, including issuing financial penalties or revoking licenses if necessary. Establish mandatory care and safety standards, and require emergency plans, infection control and prevention programs, assessment of care needs and care planning, police background checks and training for staff. Establish residents' rights that include the right to know the true cost of care and accommodation and the right to live in an environment that promotes zero tolerance of abuse or neglect. A retirement home would be defined through proposed regulations as a home where a minimum of six or more unrelated residents, primarily 65 years of age or older, purchase accommodation and care. The government will have the flexibility to change the minimum number of residents if necessary. Over 800 people participated in public consultations on the standards of care needed in retirement. AM0 has consistently supported the notion that residents require and deserve protection from unsafe and unregulated living conditions and that province wide minimum and mandatory standards be established with clear definitions, adequate enforcement and proper licensing certification. Fundamental to this is that the province commits to fund the full cost of developing and enforcing standards of care. AM0 Contact: Petra Wolfbeiss, Senior Policy Advisor, email: [email protected], (416) 971-9856 ext. 329 Page 103 AM0 Policy Update -April 1,2010 AH@+Lw~ialionof hluniripaiitier rrf Ontario Bills Introduced Since Legislature was Prorogued and Recalled Since the Legislature was recalled on March 8, 201 0, three new bills have been introduced, which directly impact municipalities. Bills are categorized as Government Bills (G), as Private Members' Public Bills (M) which are both concerned with matters of general public policy or Private Bills (Pr) which are concerned with institutions or specific municipalities. Government Bills are introduced into the Legislature by members of Cabinet, Private Members' Public Bills are introduced by members of the Legislature outside of Cabinet and Private Bills are introduced by members of the Legislature who sponsor the bill. Government and Private Members' Public Bills are numbered consecutively, while Private Bills have the "PR" prefix and are numbered separately. The status of current bills is available at: http.//www.ontla.on.ca/web/b~lls/bills~current.do?locale=en. Mew Bills: o Bill 13 (MIDavid Caplan, reintroduced), Sustainable Water and Waste Water Systems Improvement and Maintenance Act, 2010 - March 23, 2010 - First Reading o Bill 16 (G), Creating the Foundation for Jobs and Growth Act, 2010 - March 25, 2010 - First Reading o Bill 18 (MIDavid Caplan), Municipal Amendment Act (Local Democracy and Accountability) relates to upper tier 0 government direct election, 2010 - March 29, 2010 - First Reading Page 104 \ AM0 Policy Update - April 8,2010 Legislation Bills Introduced Since March 31 Two new b~llshave recently been introduced, which directly impact municipalities. Bills are categorized as Government Bills (G), as Private Members' Public Bills (M) which are both concerned with matters of general public policy or Private Bills (Pr) which are concerned with institutions or specific municipalities. Government Bills are introduced into the Legislature by members of Cabinet, Private Members' Pubic Bills are introduced by members of the Legislature outside of Cabinet and Private Bills are introduced by members of the Legislature who sponsor the bill. Government and Private Members' Public Bills are numbered consecutively, while Private Bills have the "PR" prefix and are numbered separately. The status of current bills is available at: http Ilwww ontla on calweblb~llslb~lls~currentdo7locale=en. New Bills: Bill 20 (MPeter Tabuns), Labour Relations Amendment Act, 201 0 relates to transferring work performed by employees represented by a bargaining agent - March 30, 2010 - First Reading. Bill 25 (MKim Craitor), Transparency in Public Matters Act, 2010 relates to requiring certain public bodies to hold open public meetings , to give reasonable public notice of meetings and of a meeting agenda - March 31, 201 0 - First Reading. Page 105 200 University Ave, Suite 801 Toronto, ON M5H 3C6 Tel.:(416)971-9856)Fax:(416)971-6191 , E-mail: [email protected] April 9, 2010 AM8 Report to Members on March 2010 Board Meeting To keep members informed, AM0 provides updates on important issues considered at regular AIM0 Board of Directors' meetings. Highlights of the March 2010 Board meeting follow: Environment and Land Tribunals Ontario The Board received a presentation from the Chair of the Environment and Land Tribunals Ontario (ELTO), Michael Gottheil. Currently, the ELTO is undergoing a review looking to become more modernized and user centred, and is looking forward to working with municipalities over the coming months. Provincial Budget Staff outlined the impacts to municipal governments in the recently released Provincial budget and commentary on the labour related matters. For further information, please see AMO's March 25 Breaking News release on the budget b. Contact: Matthew Wilson, Senior Policy Advisor, e-mail: [email protected]; phone: 41 6.971.9856 ext 323. Ghangesto Ontario Works lncentive Funding The Board received information regarding the changes to Ontario Works Incentive Funding. In January 2010, the program was changed from a 100% provincially funded program, to a 50-50 provincial municipal cost share. 'The Ministry have agreed to provide additional funding to those negatively impacted as a result of the change back up to their 2009 total incentive funding allocation. However, starting in January 201 1, funding will be subject to a 50-50 cost share. AM0 will be bringing the impacts to the MOU table. Contact: Petra Wolfbeiss, Senior Policy Advisor, e-mail: [email protected]; phone: 41 6.971.9856 ext 329. Marihuana Medical Access Regulations The Board supported a resolution from the Regional Municipality of York Police Services Board regarding Health Canada's Marihuana Medical Access Regulations, which calls for mechanisms to ensure that individuals licensed to grow marihuana for medical purposes adhere to the laws and regulations around fire, safety and electrical hazards, and the need to inform local governments and police services of licenses issued in their communities. Contact: Jennifer Mark, Policy Advisor, e-mail: [email protected]; phone: 416.971.9856 ext 353. Suspension without Pay in Policing The Board supported a White Paper, Suspension without Pay in Policing, from the Ontario Association of Chiefs of Police (OACP), which calls on the Province to adopt measures to allow for the suspension of police officers without pay when such officers are charged with serious federal Gffences not related to their performance of duty. Contact: Jennifer Mark, Policy Advisor, e-mail: [email protected]; phone: 416.971.9856 ext 353. Association of AM@ 1-2 Municipalities of Ontario Page '106 Blue Box Update AMO's response to the draft Blue Box Program Plan (BBPP) revisions emphasizes the'need to go beyond the proposed focus on recycling, and to also deal with reduction of material. AM0 is also raising concerns that the BBPP proposed to extend the Continuous Improvement Fund (CIF) without the benefit of prior negotiations between the industry and municipalities. Analysis of the CIF projects has been requested and is underway. It will be available,to the AM0 Waste Task Force for deliberations and recommendations in the coming weeks. The decision on the CIF is expected at the board meeting in June. Contact: Milena Avramovic, Senior Policy Advisor, e-mail: [email protected]; phone: 416.971.9856 ext 342. Federal Gas Tax Communications The Federal Gas Tax Fund is the most stable and predictable source of infrastructure funding for municipalities. Municipalities are completing their agreements with AM0 for the next funding period and while permanency is a federal position, AM0 and municipal governments need to continue to demonstrate the value and benefits of the funding given federal fiscal constraints. Contact: Judy Dezell, Project Manager, Gas Tax Implementation, e-mail: [email protected]; phone: 416.971.9856 ext: 306. /( Energy Services Overview The Board received an overview of forces currently impacting energy rates and some possible advocacy positions that balanced impact on primary industries, mur~icipalbottom lines, irr~pactson other ratepayers and taxpayers, impact on overall system and long-term planning, plus other shared social and political objectives. The AM0 Board endorsed the recommendations to express support for the Industrial Transmission Connected Electricity Efficiency Program and the Northern Industrial Electricity Rate Program and to support the proposed Coincident Peak Allocation of the Global Adjustment. The Board also directed staff to lobby the Province for an education campaign that targeted residential consumers, to lobby the OPA to develop a Biomass Fuel consumption incentive, and to lobby all parties to provide capacity assistance to the municipal sector for conservation and demand management program development. Contact: Scott Vokey, Energy Services Coordinator, e-mail [email protected]; phone: 416.97J.9856 ext 357. This information is available in the Policy Issues section of the AM0 website at www.amo. on. ca. Association of Municipalities of Ontario Ahla Page 107 April 12, 2010 AM0 Breaking News Joint and Several Liability Paper The Association of Municipalities of Ontario has presented its paper, on joint and several liability reform to the Attorney General's office. The paper highlights how municipalities have become the targets of litigation when other defendants fail to have the means to pay high damage awards. The price communities are paying is steep - municipal insurance premiums and liability claims continue to increase dramatically. This is despite enormous improvements to safety including new standards for roads, playgrounds, pool safety, better risk management practices, and the scaling back of some services. Municipalities should not be insurers of last resort. Many other common law jurisdictions have better approaches and others are pursuing liability reform. It is time for Ontario to do the same. Letters of support and resolutions have been received from municipal councils in every corner of the province since the draft paper was released late last year. Councils wishing to add their voice to this issue should send a copy of their resolution to Matthew Wilson, Senior Policy Advisor at [email protected] or by mail to the Association's office. All municipal resolutions received will be sent to the Province nAM0 Contact: Matthew Wilson, Senior Policy Advisor, email: [email protected], (416) 971-9856 ext. 323 Page 108 AM0 Policy Update - April 15,2010 Federal Gas Tax Fund First Payment of 2010 Now Received by AM0 We are pleased to announce that AM0 has received $295.1 million representing the July 2010 payment of the Gas Tax Fund. As reported in the March 11, 2010 edition of the AM0 Watch File, the Federal Government transferred the payment three months ahead of schedule in order to support municipal efforts to stimulate the economy.. AM0 staff will initiate payments to municipalities beginning the week of April 19, 2010. In order to receive payment, municipalities must have: 1. Fully executed the amendment to the Municipal Funding Agreement related to payments between 2010 and 2014. The amendment agreements were mailed to all municipalities in February. 2. Completed their 2009 annual reporting - including the Annual Expenditure Report and the submission of the Annual Audit Statement. 3. Return your Signed Banking Information Verification form, sent by e-mail to the municipal banking contact on March 19th, to AMO's Finance staff. AM0 Contact: Judy Dezell, Manager - Federal Gas Tax Fund, email: [email protected] ca, (416) 971-9856 ext. 306 Page 109 CORRESPONDENCE HIGHLIGHTS Summary of Correspondence Relating to County Services April 2010 1. AORSIOGRA Partnership arch 24, 2010 - correspondence re: Ontario Good Roads Association (0GRA)l Association of Ontario Road Supervisors (AORS) Partnership (Bryan Clarke, Executive Director, Association of Ontario Road Supervisors) This correspondence references the Ontario Good Roads Association annbuncement of the end of their partnership with the Association of Ontario Road Supervisors. Page 110 INFORMATION AVAILABLE UPON REQUEST April 2010 i REPORTS, NEWSLETTERS & PUBLICATIONS o Bear Wise Program - Community Funding Guidelines 2010 - Ministry of Natural Resources, March 201 0 - booklet (12 pages) o Gaming Registration and Lotteries - Regulatory Changes to Break Open Ticket Lotteries, Effective July 1,2010 - Alcohol and Gaming Comission of Ontario, booklet, (8 pages) . o WaterLine - A Publication about Ontario's Water and Wastewater Industry - Volume XII, No. V, Spring 201 0, newsletter (4 pages) MINUTES o Kingston, Frontenac, Lennox and Addington Public Health - minutes of meeting held February 24,201 0 CARD OF THANKS o Jo-anne Munro-Cape & Family - Card of thanks for donation to the Prince Edward County Memorial Hospital Foundation Page 111 By-law No. A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL OF THE CORPO~TIONOF THE COUNTY OF LENNOX AND ADDINGTON AT ITS MEETING HELD ON APRIL 28,2010 WHEREAS pursuant to Section 5(1), of The Municipal Act, 2001, the powers of a municipality are to be exercised by its Council; AND WHEREAS, Part I1 and Part I11 of the Municipal Act, 2001 outline the powers which are to be exercised by a municipal council; AND WHEREAS, it is deemed expedient that the proceedings of the Council of the Corporation of the County of Lennox and Addington, at this meeting, be~confirmedand adopted by by-law; NOW THEREFORE, the Council of the Corporation of the County of Lennox and ~ddin~ton enacts as follows: (1) That the actions of the Council of the Corporation of the County of Lennox and Addington, at its meeting held April 28, 2010, in respect of each motion and resolution passed and other actions taken by the Council of the Corporation of the County of Lennox and Addington, at this meeting, are hereby adopted and confirmed as if all such proceedings were expressly embodied in this By-law; (2) That the Warden and proper officials of the Corporation of the County of Lennox and Addington are hereby authorized and directed to do all things necessary to give effect to the action of the Council of the Corporation of the County of Lennox and Addington referred to in the preceding section hereof; (3) That the Warden and Chief Administrative OfficerIClerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the Seal of the Corporation of the County of Lennox and Addington. Read a first, second and third time and finally passed this twenty-eighth day of April 2010. CHIEF ADMINISTRATIVE OFFICER/ WARDEN CLERK