2020-05-28-Finance-Audit-Committee-Agenda.Pdf

AGENDA FINANCE/AUDIT COMMITTEE SPECIAL MEETING NOTICE MAY 28, 2020 PUBLIC MEETING 2:00 P.M.

Members Terry Tornek, Mayor Margaret McAustin, District 2 John J. Kennedy, District 3 Victor Gordo, District 5

STAFF Matthew Hawkesworth, Director of Finance Theresa Fuentes, Assistant City Attorney Gloria Acevedo, Recording Secretary

MISSION STATEMENT The City of Pasadena is dedicated to delivering exemplary municipal services, responsive to our entire community and consistent with our history, culture and unique character. In compliance with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available at all Pasadena City Council meetings. Assistive Listening headphones and neckloops can be checked out 20.20000at the desk of the Sergeant-at-Arms, located inside the City Council Chambers.

Language translation services are available for this meeting by calling (626)744-4124 at least 24 hours in advance. Habrá servicio de interpretación disponible para éstas juntas llamando al (626)744-4124 por lo menos con 24 horas de anticipación. Meetings are broadcast live on cable Channel 3 and on the Internet at http://pasadena.granicus.com/mediaplayer.php?camera_id=2&publish_id=9 and https://www.pasadenamedia.org/watch/ (Click on Video Streamlining on the right side of the screen).

Items on the agenda may not be called in order listed. Agendas and supporting documents are available on the Internet at https://www.cityofpasadena.net/commissions/city-council-finance-committee/

Materials related to an item on this Agenda submitted to the Finance/Audit Committee after distribution of the agenda packet will be posted online and listed as: “Supplemental Agenda Material Received after the Posting of the agenda” PURSUANT TO EXECUTIVE ORDER N-29-20 ISSUED BY GOVERNOR GAVIN NEWSOM ON MARCH 17, 2020, THE SPECIAL FINANCE/AUDIT COMMITTEE MEETING FOR MAY 28, 2020 AT 2:00 P.M. WILL TAKE PLACE SOLELY BY VIDEOCONFERENCE/TELECONFERENCE.

TO ACCESS THE MEETING:

http://pasadena.granicus.com/MediaPlayer.php?publish_id=9 AND

WWW.PASADENAMEDIA.ORG

In order to facilitate public participation at meetings held solely by electronic means, the City will accept public comment in the following manner:

1. Members of the public may submit comments of any length up to two hours prior to the start of the meeting, at the following email address:

[email protected]

Please be aware that, while these comments will be provided to the members of the body and will become part of the meeting record, they will not be read aloud. Any comment submitted in this fashion will be forwarded to the legislative body prior to the start of the meeting.

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If you wish your comments to be read aloud during the meeting, please indicate so on the form. If you submit more than one form, only the first one received will be read aloud. The City reserves the right to summarize comments if necessary for the orderly and timely flow of the meeting. All comments in their entirety will become part of the meeting record and will be forwarded to the legislative body.

3. If assistance is needed by phone, please call the City Clerk’s Office at: (626) 744-4124.

IF YOU NEED A REASONABLE MODIFICATION OR ACCOMMODATION PURSUANT TO THE AMERICANS WITH DISABILITIES ACT BECAUSE YOU ARE UNABLE TO PARTICIPATE ELECTRONICALLY AS SET FORTH ABOVE, CONTACT THE CITY CLERK’S OFFICE AS SOON AS POSSIBLE AT (626) 744-4124 OR [email protected].

SPECIAL MEETING AGENDA FINANCE/AUDIT COMMITTEE MAY 28, 2020 Public Meeting: 2:00 P.M. Council Chamber, Pasadena City Hall 100 North Garfield Avenue, Room S249

PUBLIC MEETING - 2:00 P.M.

ROLL CALL, PLEDGE OF ALLEGIANCE, AND CEREMONIAL MATTERS

PUBLIC COMMENT – LIMITED TO ITEMS ON THIS SPECIAL MEETING AGENDA AND WILL BE HEARD AT THE TIME THE ITEM IS CONSIDERED

NEW BUSINESS

1. AUTHORIZATION TO ENTER INTO A CONTRACT WITH WHITE NELSON DIEHL EVANS LLP FOR AUDIT SERVICES FOR FISCAL YEARS 2020 – 2022, WITH TWO ONE YEAR OPTIONS

2. ROSE BOWL OPERATING COMPANY FINANCIAL DISCUSSION

3. FY 2021 RECOMMENDED OPERATING BUDGET DISCUSSION

4. AMENDMENTS TO FISCAL YEAR 2020 ADOPTED OPERATING BUDGET

5. AMENDMENTS TO FISCAL YEAR 2020 CAPITAL IMPROVEMENT PROGRAM BUDGET

INFORMATION ONLY

6. Capital Improvement Program FY 2020 Quarter Monitoring Report Activity Through March 31, 2020

7. Work Plan for Upcoming Finance Committee Meeting

Recording Secretary

8. APPROVAL OF MINUTES

February 10, 2020 Regular Meeting February 24, 2020 Regular Meeting March 9, 2020 Cancellation of Regular Meeting March, 23, 2020 Cancellation of Regular Meeting April 13, 2020 Cancellation of Regular Meeting April 27, 2020 Cancellation of Regular Meeting May 11, 2020 Cancellation of Regular Meeting May 25, 2020 Cancellation of Regular Meeting

ADJOURN

Attachment 1

Department of Finance

AWARD AUDIT CONTRACT FOR FISCAL YEARS 2020 TO 2022 PLUS TWO OPTIONAL YEARS TO WHITE NELSON DIEHL EVANS, LLP

Robert Ridley Controller

May 28, 2020 Finance/Audit Committee/City Council Item 1 (Finance/Audit Committee); Item XX (City Council)

Selection Process

Department of Finance • City Charter Requirement to hire auditor • Requested from bidders: > Enhanced audit - samples from all funds required > Description of how sampling from all funds will be accomplished > Cost of sampling from all funds > Increased effort on the part of staff and auditor due to the impact of COVID-19

2 Selection Process

Department of Finance • Followed GFOA recommended process • RFP packets were made available on the City’s website > Finance Department directly notified 18 firms • PlanetBids Online System > 23 Vendors downloaded the Request for Proposals • Seven proposals were received

3 Selection Process

Department of Finance

• Top four firms were interviewed • Selection Panel composed of: > Director of Finance > Controller > Assistant General Manager of Pasadena Water and Power > Director of Finance, Pasadena Center Operating Company > Two Principal Accountants • White Nelson Diehl Evans, LLP (WNDE) was selected as the first choice by the Selection Panel

4 Selection Process

Department of Finance

SCORING MATRIX

FIRM PERSONNEL METHOD- SAMPLING DOLLAR LOCAL SMALL/MICRO TOTAL FIRM QUAL. QUAL. OLOGY METHOD COST BID PREFERENCE PREFERENCE POINTS (25 Points) (25 Points) (10 Points) (15 Points) (15 Points) (5 Points) (5 Points) (100 Points)

Eide Bailly 22 21 9 12 9 5 0 77.5

Lance Soll & Lunghard 22 23 9 12 13 0 0 79.3

Macias, Gini & O'Connell 24 23 10 13 10 0 0 79.3

White Nelson Diehl Evens 23 23 9 13 14 0 0 81.2

5 Recommended Firm

Department of Finance

• White Nelson Diehl Evans, LLP qualifications:

> 90 years of auditing California government agencies

> Eight city clients using the Tyler Munis Accounting System

> Currently auditing over 100 California governmental agencies

> Similar engagements with the Cities of:

. Burbank . Santa Barbara . Santa Ana . Irvine . Lancaster

6 Recommended Firm

Department of Finance

• White Nelson Diehl Evans, LLP qualifications:

> Experience with auditing water and/or power enterprises:

. Burbank . Lancaster . Victorville . Coachella Water District . Orange County Water District

7 Recommended Firm

Department of Finance

• White Nelson Diehl Evans, LLP qualifications:

> Fees: . $223,850 (FY 2020) . $223,850 (FY 2021) . $230,560 (FY 2022) . $237,470 (FY 2023) Optional Year . $244,600 (FY 2024) Optional Year

> Cost of enhanced scope: . $30,950 (FY 2020) . $95,960 (FY 2020 to 2022) . $172,350 (FY 2020 to 2024)

8 Recommended Firm

Department of Finance

• White Nelson Diehl Evans qualifications:

> Robert Callanan, CPA, Engagement Partner . Over twenty-nine years experience in governmental audits

> Natin Patel, CPA, Technical Review Partner . Over thirty years experience in governmental audits

> Kassie Radermacher, CPA, CFE, Enhanced Procedures Partner

9 Expanded Audit Scope

Department of Finance • Expanded Audit Scope Methodology > Samples will be selected from all funds > All funds will have an individual materiality level determined > This means larger sample sizes and increased level of assurance, when auditors state “the financial statements are presented fairly, in all material respects”

10 Recommendation

Department of Finance • Find that action is not subject to CEQA • Authorize the City Manager to execute a contract with White Nelson Diehl Evans, LLP, selecting the enhanced scope with samples from all funds • Authorize the City Manager to award two one- year extensions for FY 2023 and FY 2024

11 May 28, 2020

TO: City Council Finance Committee FROM: Rose Bowl Operating Company (RBOC) SUBJECT: RBOC Financial Status

RECOMMENDATION This is an information item.

BACKGROUND When it was decided in 2009 that the Rose Bowl Stadium was going to undergo a major renovation, the decision demonstrated that the City and RBOC believed in the viability and in the future of the fabled stadium. The renovation ultimately enabled the historic venue to continue to be one of the key centerpieces for Pasadena. But as the years have passed, new challenges have arisen, and the Stadium’s financial future is extremely fragile. Before we identify the challenges, let us not forget the incredible successes in recent years:  The iconic Stadium underwent a major renovation, substantially completed in 2013.  Legacy Connections (d.b.a. Legacy Foundation) was created in 2013 and has raised millions of dollars in much-needed capital funds for the Rose Bowl.  The use of the Stadium has expanded well-beyond college football, as music, international soccer and enterprise event strategies have proven to be successful.  Brookside Golf Course continues to have an outstanding reputation and serves as a venue for other key revenue sources (e.g. music festival).  Relationships with the Rose Bowl neighbors have improved, a very important step if the RBOC is going to be successful in the long-term. Over the past ten years, the RBOC has had success in keeping the Stadium relevant. Some aspects of the RBOC business model exceeded expectations while others have not. The current business model of the RBOC created in 2010 is a delicate one, relying on many things to go perfectly right, with the risk that one faulty estimate from 2010 and/or an unforeseen situation could create a deficit position for the RBOC. The fragility RBOC Financial Status May 28, 2020 Page 2 of 10 is due in large part to factors that the RBOC does not control; specifically, the success of tenants and third-party promoters, and recently, the COVID-19 pandemic. The challenges were significant even before the COVID-19 pandemic hit as several revenue streams that are critical for the RBOC to succeed have struggled in recent years (most notably golf and UCLA Football). The major revenue streams for the RBOC include: UCLA (approximately $4M annually, previously as much as $6M annually), the Tournament of Roses ($5M annually), Enterprise Events ($1.7M annually), Flea Market ($1.2M annually), Brookside Golf Courses ($1.1M annually, previously as high as $2M annually) and AEG Music Festivals ($2-3M annually). For example, approximately $4M of the major special event revenue (concerts and soccer matches) currently realized annually by the Rose Bowl Stadium is threatened by a renovated LA Memorial Coliseum and SoFi Stadium, which is open for business. The RBOC was working on plans for new revenue sources that would supplement the challenged ones when the pandemic struck, shutting down virtually all revenue sources.

The pandemic has forced all major events to be postponed indefinitely. A key question is, will the 2020 college football season occur? If it does not, the financial challenges facing the RBOC will increase substantially.

As the RBOC determines how best to manage its business operations, reviewing all of the objectives for the organization during this time is helpful in developing priorities and making important decisions. Objectives during the state of pandemic for the RBOC:

1. Be fiscally responsible and efficient during major event shut down 2. Be able to maximize revenue, as appropriate, during pandemic to mitigate financial losses 3. Be in a position to hit the ground sprinting when events are once again permitted 4. Be focused on long-term revenue opportunities for the RBOC 5. Continue to support and provide resources for the Rose Bowl Legacy Foundation 6. Work hand-in-hand with major tenants to enhance potential for financial and operational successes 7. Identify future capital needs for the Rose Bowl to be competitive to host events such as the 2026 World Cup and the 2028 Olympics 8. Continue to provide resources to support the City’s efforts to help the community during the pandemic 9. Seek to provide opportunities, in conjunction with the City, in order to provide entertainment in a socially distant acceptable manner to the community There is a delicate balance between managing efficiently while also being prepared to maximize opportunities once major events are once again permitted. RBOC Financial Status May 28, 2020 Page 3 of 10

FINANCIAL BACKGROUND

Financial Needs

The financial health of the RBOC is the primary focus moving forward. COVID-19’s current impact financially to the RBOC is projected to be a loss of $10-$15 million.

The most significant challenges facing the RBOC are the cash forecast and when major events will be permitted to occur again without limitations. The annual bond debt net is approximately $11.5M annually and given the RBOC’s current financial position plus the significant financial impacts of COVID-19, the RBOC needs City assistance in making bond debt payments beginning in August 2020.

The worse-case scenario currently considered is if no major events are permitted for an extended time period (e.g. through June 2021), the RBOC will need the City’s assistance to pay for the debt service for Fiscal Year 2021. This would leave the RBOC Operating accounts with positive $3.7M cash balance at the end of June 2021. The balance would be necessary if FY 2022 events were to resume.

Understanding and modeling all of the different college football scenarios and the losses associated with each model is the primary objective in the short-term. At present, there is no consensus on what the college football season will look like, when it will take place or if it will take place at all. The RBOC has been, and will continue to be, a leader in understanding and mitigating the impacts of COVID-19 as it relates to our tenant events and business. We have calls weekly with all Los Angeles venues (Dodger Stadium, Coliseum, Sofi Stadium, Banc of California Stadium, Staples Center, Dignity Health Sports Complex, etc.) and have created local and national working groups to model different re-opening models.

Three scenarios around college football (UCLA and the Rose Bowl Game) are being brought forth by the RBOC. However, in partnership with UCLA, the Tournament of Roses, and other local venues, RBOC staff is working through multiple other “open” scenarios. These include, but are not limited to, a shortened season, games with no fans, and socially distanced events. As these plans are finalized both at the local and national levels, those models will be presented to all stakeholders. The following financial documents are attached for your reference: - Operating Net Income/(Loss) - Cash Projections - FY 21 Net Bond Debt Payment and Operating Account Balance RBOC Financial Status May 28, 2020 Page 4 of 10

Given the pandemic, the RBOC has taken immediate measures in order to mitigate the loss of revenue, including $1.9M in overhead or fixed expenses reductions from FY20 adopted budget.

CRITICAL PATH

The financial forecast for the RBOC is primarily dependent on what happens with the 2020 college football season. As referenced previously, the RBOC is proceeding with three different scenarios related to the college football season. These are with the season starting August 29th as the schedule indicates, a spring season where the 2020 football season would not occur until early next calendar year, and no college football at all played in the Rose Bowl during FY2021.

It is very possible that other scenarios may arise that are not currently modeled out. Unfortunately, we are dependent on the Pac 12 Conference and the national college football hierarchy to make decisions along with of course local and national public health leaders as well as appropriate governmental authorities.

Another unknown factor is if college football is played at the Rose Bowl prior to a vaccine for COVID-19 being available, what will be the impact to attendance? When the budget was being developed for FY 2021, the RBOC based projected attendance on the 2019 UCLA season with a 25% reduction due to COVID-19.

Clearly how the college football season in 2020 unfolds will have a significant impact on the RBOC’s finances as will of course, when a vaccine is developed that will enable large mass gatherings to occur once again.

Inherent Business Risks The principal business of the RBOC is the operation of a very large sports and entertainment venue on behalf of a public agency – the Rose Bowl. While the organization works very hard to minimize the risks of that business in the way long-term contracts are structured and other arrangements, there are certain inherent risks that cannot be avoided. For example, the RBOC business is heavily revenue-dependent upon a relatively small number of events with large attendance. The loss of any one such major event or a significant diminution of attendance for one or more of these events, can have a tremendous impact on RBOC revenue. The reduction in golf revenues and the decline in attendance at UCLA football games over the last several years, are just some examples. If these two long-term assets were performing financially well as was expected in recent proformas, the deficits in the coming years would be significantly reduced. The bottom line is that the RBOC’s business carries risks that cannot be totally avoided. RBOC Financial Status May 28, 2020 Page 5 of 10

OPPORTUNITIES

The RBOC must approach this enormous challenge as an opportunity. Over the past ten years, the RBOC has grown Enterprise Event revenues from under $500K to close to $2M a year, while at the same time generating $10M from music programing on the golf course complex. Furthering this entrepreneurial effort will be imperative as the market becomes even more competitive. With challenges come opportunities, and our competitive advantages have not changed. The Rose Bowl Stadium campus is the most pristine and desirable location in Los Angeles County. With over 200 acres of beautiful parkland, we are the envy of event promoters both in a socially distanced environment and in a “normal” event landscape. Over the coming months/years, it will be imperative that we don’t undervalue this amazing asset and the potential of the Central Arroyo.

Short Term In the immediate term, we have found there is significant interest in our site as a location for socially distanced events. The RBOC is currently working with our tenants and others in the live event industry to determine what events could look like in a socially distanced environment. While the Stadium capacity would be reduced dramatically (potentially under 15K attendees) there could be opportunities to host other events such as concerts that had previously played in arenas or amphitheaters. The RBOC is also evaluating multiple opportunities surrounding drive-in concepts (movies, graduations, religious services, etc.). We are embracing the fact that Pasadena has a dedicated Department of Health that can help vet such Standard Operating Procedures, as was the case with the Brookside Golf Course and the Rose Bowl Loop. Understanding other cities in the County of Los Angeles do not have this direct line to experts that evaluate individual opportunities, the RBOC is embracing the nimbleness that comes with communication from dedicated health resources. If done safely, the RBOC believes that these events can not only provide value to the community, but also provide an opportunity for the Rose Bowl Stadium to once again open its campus for events. These types of Enterprise Events have been an unbelievable success story for the organization in recent years, with revenues close to $2M annually before the pandemic. These events, even after the pandemic, will be crucial to the success of the RBOC. Medium/Long Term In this challenging climate, the RBOC should not lose track of promising long-term partnerships and developments already in play. Understanding that capital dollars will RBOC Financial Status May 28, 2020 Page 6 of 10 be limited in the short-term, and potentially long-term, an emphasis should be put on projects that are either funded by outside partners/donors, and/or ones that provide a positive Return on Investment within five years. Below are two categories (Music and Family Entertainment) that are currently being pursued. Music Los Angeles is undoubtably the most competitive stadium market in the country, if not the world. Our competitive advantages have not changed and have only been emphasized during this pandemic. Our setting and size sets us apart from our competition and will continue to be the attributes that make America’s Stadium the bucket list play in the Southern California music landscape. Knowing that we must continue to “lean in” on programing on the golf course, we are close to finalizing an extension with GoldenVoice/AEG that would continue Music Festival programing on the campus while also allowing our partner to do smaller single stage programing throughout the summer months. Staying relevant in the music landscape is vital to the long-term viability of the Rose Bowl Stadium. There are also two music capital projects and concepts being considered. The South End Seating Project would increase stadium capacity for concerts while at the same time providing field level hospitality for sporting events. The other concept, an Arroyo Stage, would allow the RBOC and our music partner(s) an option for smaller attendance musical events (8-15K attendees) throughout the summer months on a semi-permanent stage on the north end of the Stadium footprint. Family Entertainment Golf net revenues have been the RBOC’s “subsidy” since its inception. The model has worked for decades, but due to the declining revenues in the golf industry, it is not a sustainable model any longer. However, before the pandemic, golf revenues had begun to increase year-over-year as a result of new golf initiatives like the Players Club Membership, and more competitive rate structures. In turn, any changes to the golf course grounds will need to take into account impacts, both positive and negative, to existing and future golf revenues. It is imperative that the RBOC look at alternative, complementary, uses that can increase revenues on the campus. Four such concepts are:  Expanded Driving Range o The existing driving range is much too small for a 36-hole golf course. Research of other like properties has shown that increasing the range capacity to 60 stalls (currently 20), adding lights and potentially interactive components could significantly increase not only range revenues but also golf green fees and food and beverage spends. RBOC Financial Status May 28, 2020 Page 7 of 10

o Initial projections show that the expanded range would result in an $800K increase in annual net golf revenues. o The RBOC has initiated the process on an environmental review of this project and is identifying funding sources for this potential capital project.

 Miniature Golf o Market research has shown that a miniature golf complex on the grounds at Brookside would significantly increase net revenues. o Initial projections show that a 36-hole miniature golf installation could net the RBOC over $500K annually. o The RBOC has initiated the process of an environmental review of this project and is identifying funding sources for this potential capital project.

 Arcade/Gaming o An arcade and/or interactive gaming element inside the Brookside Clubhouse could add supplemental revenue that would complement the aforementioned Family Entertainment projects. o The RBOC has initiated the process of an environmental review of this project and is identifying funding sources, or partnerships, for this potential capital project.

 Pay to Play Athletic Fields o Market research shows that the region lacks sufficient inventory of “pay to play” sports fields. One concept being researched is the transition of multiple golf holes into sports/soccer fields that would be rented by clubs and teams. o This scenario would have the largest impact to golf revenues with the potential of reducing golf holes from 36 to 27. o In addition, the majority of these new sports fields would need synthetic turf and require lights to be profitable. o Financial models are currently being developed to take into account expected net revenues and impacts to golf revenues. o Due to the significant capital costs of this project, and the impacts to golf, it is recommended that it not be included in the environmental review at this time.

FISCAL IMPACT

This report by its very nature addresses fiscal impact.

Respectfully submitted RBOC Financial Status May 28, 2020 Page 8 of 10

Darryl Dunn General Manager

Operating Net Income/(Loss): RBOC Financial Status May 28, 2020 Page 9 of 10

Cash Projections: RBOC Financial Status May 28, 2020 Page 10 of 10

FY21 Net Bond Debt Payment and Operating Account Balance Rose Bowl Operating Company (RBOC) FY 2021 Fiscal Scenarios and Trends May 28, 2020 Finance-Audit Committee

1 Rose Bowl Operating Company

Fiscal 2021 Scenarios Background • The FY21 budget recommended by the RBOC was prepared prior to Governor Newsome’s issuance of a phased reopening plan for the State of California. The budget was based on Scenario 1 below which, under the Governor’s plan, is unrealistic. Two additional scenarios reflecting potential occurrences under the plan are also presented below: • Scenario #1 - The Fiscal 2021 Operating budget assumes events resume August 29th, 2020 (the 1st UCLA home game), a negative fund balance of 1.4M at year end; and planned cost reductions of 300K from prior year budget.

• Scenario #2 assumes college football begins in March’21, a College Semi-Finals Play-off game takes place in June’21; and planned cost reduction of 1.3M from prior year budget.

• Scenario #3 assumes no major events, 6 months of minor events and Flea Market, and planned cost reductions of 1.9M from prior year budget.

2 Rose Bowl Operating Company

Statistical Summary: Event Mix and Golf Complex Months of Operations

3 Rose Bowl Operating Company

Net Income Stadium Events and Golf Complex in thousands

4 Rose Bowl Operating Company

Operating Net Income /(Loss) in thousands

5 Rose Bowl Operating Company

Operating Net Income /(Loss) in thousands

6 Rose Bowl Operating Company

Cash Projections in thousands

7 Rose Bowl Operating Company

FY21 Net Bond Debt Payments & Operating Account Balance in thousands • Under the most likely scenario the RBOC will not be able to pay the Bond Debt Service effective November 2020.

8 Rose Bowl Operating Company

Financial Scenarios Summary

• Both Scenarios 1 and 2 are heavily dependent on the College Football and major events occurring during Fiscal 2021.

• The more likely scenario 3 reflects a cash requirement as current as November of 2020.

• The goal is when the RBOC can host major events, the organization is positioned for success.

9 Rose Bowl Operating Company

Objectives During the State of Pandemic RBOC

• Be fiscally responsible and efficient during event shut down • Be able to maximize revenue, as appropriate, during pandemic to mitigate financial losses • Be in a position to hit the ground sprinting when events are once again permitted • Be focused on long-term revenue opportunities for the RBOC • Continue to support and provide resources for the Rose Bowl Legacy Foundation • Work hand-in-hand with major tenants to enhance potential for financial and operational successes • Identify future capital needs for the Rose Bowl to be competitive to host events such as the 2026 World Cup and the 2028 Olympics • Continue to provide resources to support the City’s efforts to help the community during the pandemic • Seek to provide opportunities, in conjunction with the City, in order to provide entertainment in a socially distant acceptable manner to the community

Department of Finance

Recommended Fiscal Year 2021 Operating Budget

May 28, 2020 Finance-Audit Committee Meeting FY 2021 Budget Appropriations

Department of Finance

Total Budgeted Appropriations (including Affiliated Agencies and CIP) in millions

FY 2019 FY 2020 FY 2021 Actuals Adopted Recommended

General Fund $249.8 $274.4 $273.0 All Funds $847.9 $871.0 $878.6

Full-Time Equivalent Positions (including Affiliated Agencies)

FY 2019 FY 2020 FY 2021 Adopted Adopted Recommended

General Fund 974.91 1,002.80 1,014.59* All Funds 2,181.57 2,275.95 2,274.49

*Does not include FTEs recommended for reduction. 2 Total Appropriations

FY21 APPROPRIATIONS BY CATEGORY - ALL FUNDS ($781.1 Million)

Operating Expense Internal Service Charges $46.2 M $52.5 M 6.0% 6.7% Debt Service Operating Transfers Out $13.3 M $57.3 M 1.7% 7.3%

Capital Outlay $4.6 M 0.6%

Personnel Services & Supplies $314.3 M $292.9 M 40.2% 37.5%

*Excluding Affiliated Agencies & CIP

3 General Fund Appropriations

FY21 APPROPRIATIONS BY CATEGORY - GENERAL FUND ($273.0 Million)

Internal Service Charges $24.0 M Capital Outlay 8.8% Operating Transfers Out $0.1 M $23.8 M 0.0% 8.7%

Services & Supplies $48.9 M 17.9%

Personnel $176.2 M 64.6%

4 Total Revenues

FY21 OPERATING REVENUES BY CATEGORY - ALL FUNDS ($783.8 Million)

Franchise Fees Investment Earnings $8.4 M Fine And Forfeiture Intergovernmental Revenue $11.8 M 1.1% $7.5 M $78.7 M 1.5% 1.0% 10.0% Licenses And Permits $14.7 M Charges for Services 1.9% $49.2 M 6.3% Miscellaneous Revenue Non-Operating Revenue $13.0 M $3.3 M 1.6% 0.4% Operating Transfers In $46.9 M 6.0% Rental Income $18.5 M 2.4% Operating Income Taxes $342.8 M $189.0 M 43.7% 24.1%

*Excluding Affiliated Agencies & CIP

5 General Fund Revenues

FY21 OPERATING REVENUES BY CATEGORY - GENERAL FUND ($273.1 Million)

Charges for Services Fine And Forfeiture $28.5 M $7.4 M Franchise Fees 2.7% $2.9 M 10.4% Intergovernmental Revenue 1.1% Operating Income $20.8 M $1.1 M 7.6% 0.4% Investment Earnings $1.3 M 0.5% Licenses And Permits $4.6 M 1.6% Miscellaneous Revenue $1.6 M 0.6% Taxes Operating Transfers In $184.8 M $19.6 M 67.7% 7.2% Rental Income $0.5 M 0.2%

6 FY 2021 Enhancements

Department of Finance  Key Recommended Operating Budget Enhancements . Convert electricity of all City buildings to 100% green energy . Lease 14 defibrillators for Fire Department due to obsolescence . 1.0 FTE Fire Captain to manage firefighter recruitment & training . Tenant rights counseling provided by Housing Rights Center . 1.0 FTE Office Assistant (limited term) to assist with Section 8 open enrollment and other grant administrative work . 1.0 Management Analyst IV to oversee internal control processes at parking garages and meter districts, and assist with long range planning (Garage Assessment Study, Parking Strategic Plan) . Replace vehicles exceeding useful life and in need of constant repair

7 Proposed Reductions

Department of Finance

8 Five Year with Proposed Reductions & Revised Revenue

9 General Fund Revenue Forecast

As of 5/18/20

10 Sales Tax & TOT Forecast

As of 5/18/20

11 Moving Forward

• Consider appropriation to pay RBOC debt service for FY 21. > Up to $11.5 million • Prepay CalPERS UAL for FY 21 > July payment of $40.2 million > Savings of $1.4 million ($795k to the General Fund) • Consider using $3.3 million POB refunding reserves to offset RBOC or other one-time items

12 Moving Forward

• Continue to monitor and analyze revenues and expenses • Review financial condition with the Finance Committee • Identify and recommend actions necessary to maintain a balanced budget

MEMORANDUM - CITY OF PASADENA DEPARTMENT OF PUBLIC WORKS

DATE: May 28, 2020

TO: Finance Committee

FROM: Ara Maloyan, P.E., Director of Public Works Capital Improvement Program – FY 2020 Third Quarter Monitoring Report RE:

Attached for the Finance Committee’s review is an update of the active Capital Improvement Program (CIP) projects through the March 31, 2020. The Third Quarter Monitoring Report (QMR) includes 204 projects as summarized on the chart below:

If you have questions on any projects, please let me know prior to the May 28, 2020 Finance Committee meeting and I will have the appropriate staff available to respond. Thank you. Capital Improvement Program FY 2020 Quarter Monitoring Report Activity Through March 31, 2020

LEGEND

Project Completed Project Delayed - External Factors Project Delayed - Internal Factors Project Over Budget Capital Improvement Program FY 2020 Quarter Monitoring Report Activity Through March 31, 2020

Total Expenditures % of FY 2020 Target Revised Estimated Appropriation Life of Appropriations Anticipated Completion Completion Priority Project# Project Name Cost Thru FY 2020 Project Spent To Date Expenditures FY 2020 Workplan Schedule Status Update Date Date Phase

Municipal Buildings and Facilities

1 71911 Fire Stations Renovations and 3,000,000 3,150,000 98,464 3% 1,500,000 In FY 2020, the following renovations Construction plans for the 6/30/2021 Design Improvements will be completed at Fire Stations 33, renovations for Fire Stations 33, 37, 37, and 38: kitchen and bathroom and 38 were submitted to Planning renovations; HVAC system upgrades; Department for plan check review in and roofing system repairs. third quarter. Additionally, design of Fire Stations 31, 32, and 36 renovations will begin and construction will be completed in FY 2021.

2 71912 Citywide Facility Improvements - 1,000,000 1,000,000 21,757 2% 1,000,000 Roof replacement and HVAC Construction plans for Jackie 6/30/2020 Design Jackie Robinson Center and La upgrades at Jackie Robinson Center Robinson Center and La Pintoresca Pintoresca Library and HVAC upgrades at La Pintoresca Library were submitted to Planning Library will be completed in FY 2020. Department for plan check review in third quarter.

3 71902 Building Maintenance FY 2016 - 6,017,498 6,117,498 4,298,927 70% 1,000,000 In FY 2020, work will be completed at In third quarter, specifications for roof 6/30/2020 Ongoing 2020 Building Systems and Fleet replacement at ChapCare and the Management Department (BSFMD) Community Health Center were Shops, ChapCare, City Hall, Civil prepared for publishing. Job walk Defense, Community Health and bid award to occur in fourth Center, various Fire Stations, Hastings quarter. Notice to Proceed issued to Library, La Pintoresca Library, Police KOA for specification writing for the Department Headquarters, Senior Senior Center HVAC upgrades. Center, and Victory Park Center. Conducted infrared scanning of of electrical panels on the first and second floor at City Hall.

4 71910 Central Library - Installation and 1,050,000 1,050,000 413,921 39% 550,000 Design and environmental Plan check corrections were 6/30/2021 Design Upgrade of Sprinkler and Fire assessment will continue in FY 2020. received from Planning Department Alarm System - Design Phase in third quarter. Project design phase scheduled for completion in fourth quarter.

5 71160 Hale Building Interior Remodel 2,000,000 2,000,000 904,584 45% 1,790,000 Construction of Phase I will be Design continued on the Permit 9/30/2019 Design completed and space planning and Center, Hearing Room, first floor design of Phase II will begin in FY employee area and the third floor 2020. employee area in third quarter.

May 18, 2020 Page 2 of 39 Capital Improvement Program FY 2020 Quarter Monitoring Report Activity Through March 31, 2020

6 71909 Parking Lot Improvements at City 7,000,000 890,000 107,660 12% 150,000 Parking lot improvements at Victory Construction of the Victory Park 6/30/2020 Construction Facilities Park will be completed in FY 2020. restroom began in third quarter. Parking lot is scheduled for substantial completion in fourth quarter.

8 71810 YWCA Building Closure and 1,000,000 500,000 220,198 44% 0 Security efforts and measures to Bids for structural shoring were N/A Ongoing Protection protect the structure from the elements received on February 27 and will continue in FY 2020. construction contract award was scheduled for March 30. Bids will be rejected and project re-bid after determining both bid packages submitted were non-responsive. Project to be re-bid in fourth quarter.

Streets and Streetscapes

1 73931 Annual Citywide Street 41,455,408 6,716,408 49,167 1% 4,500,000 The rehabilitation of Orange Grove In third quarter design was 9/30/2020 Design Resurfacing and ADA Blvd will begin in FY 2020 and will be completed and federal documents Improvement Program - FY 2020 completed in FY 2021 following were submitted. Preparing to installation of new water main by advertise for construction in fourth Pasadena Water and Power. quarter.

2 73913 Annual ADA Sidewalk 13,587,271 7,987,271 6,127,581 77% 2,000,000 Rehabilitation of sidewalks, curb and Construction began in third quarter. 6/30/2020 Construction Improvement Program - FY 2020 gutter, and curb ramps will continue in FY 2020.

3 73325 Annual Citywide Street 3,082,000 3,082,000 2,245,714 73% 2,500,000 Construction for FY 2019 resurfacing Project completed in second quarter. 12/31/2019 2/14/2020 Completed Resurfacing and ADA project will be completed in FY 2020. Improvement Program - FY 2019

4 73324 Colorado Street Bridge - Suicide 2,950,000 950,000 391,610 41% 750,000 Preparation of the environmental Design of bridge mockup options and 6/30/2020 Design Mitigation Enhancements documentation and design will be procurement of material began in completed in Spring 2020. third quarter. Bridge mockups will be completed in fourth quarter. Final concepts will be brought to Council for discussion and approval in Summer 2020.

5 73928 Miscellaneous Concrete 1,432,634 1,432,634 820,118 57% 831,384 Installation of concrete curbs, gutters, Construction continued in third 6/30/2020 Construction Improvement Program FY 2019 - curb ramps and sidewalks will quarter. 2020 continue in FY 2020.

May 18, 2020 Page 3 of 39 Capital Improvement Program FY 2020 Quarter Monitoring Report Activity Through March 31, 2020

6 73929 Bridge Improvement Program FY 250,000 100,000 53,998 54% 50,000 Repair of bridge improvements will LA County has pushed their N/A Ongoing 2019-2023 continue in FY 2020 as inspected and schedule to tentatively advertise identified. Bridge Preventative Maintenance Program (BPMP) Group 10 bridges in Spring 2020. BPMP Group 10 bridges includes Del Mar Boulevard over Eaton Wash and Columbia Street over MTA Gold Line. BPMP Group 16 bridges are scheduled to be advertised in Spring 2020. BPMP Group 16 bridges include New York Drive over Eaton Wash. Advertisement of projects by LA County has been delayed due to project funding. Groups 10 and 16 are tentatively scheduled to begin construction in Fall 2020 depending on funding availability.

7 73930 Guardrail Improvement Program 569,304 110,304 19,221 17% 0 Citywide guardrail inventory and Environmental evaluation continued 6/30/2020 Planning condition assessment will be in third quarter in preparation for the completed in FY 2020. design phase to install guardrails.

8 73323 Holly Street Bridge - Seismic 9,775,000 9,503,000 672,210 7% 350,000 Design will begin in FY 2020 following Design to begin in fourth quarter. 6/30/2022 Planning Retrofit federal environmental (NEPA) approval and will be completed in FY 2021.

Street Lighting

1 74413 Annual In-Fill Street Lighting and 738,133 738,133 385,780 52% 100,000 This is a continuing program. Projects City crews tested LED luminaire 6/30/2020 Ongoing Repair and/or Replacement of will be scheduled by City staff as alternatives in third quarter. Existing Street Lighting Systems requests are received for enhanced lighting and as street light components in need of repair or replacement are identified.

May 18, 2020 Page 4 of 39 Capital Improvement Program FY 2020 Quarter Monitoring Report Activity Through March 31, 2020

2 74415 High Voltage Series Street Light 3,500,000 965,000 241,125 25% 800,000 Construction will begin for S-155 Second community meeting held and 6/30/2021 Ongoing Conversion - Phase I and S-263, series circuit final design determined in third conversions in FY 2020. S-048 quarter. Began procurement process conversion pending additional funding. and scheduled Public Works and Water and Power field crews for Arroyo Boulevard installation in FY 21.

3 74417 High Voltage Series Street Light 8,000,000 300,000 162,416 54% 200,000 Design of Phase II began in FY 2019 Planning and design underway with 12/31/2020 Design Conversion - Phase II and will continue in FY 2020. coordination between Public Works and Water and Power Departments in third quarter. Field assessments of existing infrastructure and base plan designs in progress.

6 74416 Concrete Traffic Signal/Street 1,250,000 400,000 71,463 18% 250,000 Construction of four streetlight poles at Construction underway in third 1/30/2020 4/20/2020 Construction Lighting Pole Replacements Fair Oaks Avenue and Mountain Street quarter. External delays due to and one streetlight pole at Arroyo procurement issues with traffic signal Parkway and Green Street will be poles from manufacturer. Anticipated completed in FY 2020. The next completion in fourth quarter. location will be identified and designed in FY 2020.

7 74418 Street Lighting Master Plan 300,000 300,000 15,911 5% 300,000 This project will begin in FY 2020 and Prepared request for proposals for 6/30/2021 Planning finalized in FY 2021. consultant services to develop comprehensive street lighting master plan in third quarter.

Street Lighting and Electric Undergrounding

1 3210 Electric System Undergrounding 540,000 600,000 181,461 30% 60,000 This is an ongoing project involving No reportable activity in third quarter. 6/30/2025 No Activity This Outside Established undergrounding projects that are not Quarter Undergrounding Districts part of an established undergrounding district.

2 3212 Alpine Street - Electrical System 3,575,000 2,350,000 1,430,721 61% 10,000 In FY 2020, the Alpine utility district will Project completed in first quarter. 6/30/2020 Completed Undergrounding, Marengo be fully evaluated and closed per Avenue to El Molino Avenue completion.

Transportation

May 18, 2020 Page 5 of 39 Capital Improvement Program FY 2020 Quarter Monitoring Report Activity Through March 31, 2020

Active Transportation/Complete Streets

1 75075 Pasadena Bicycle Program FY 578,190 578,190 330,155 57% 120,000 Implementation of the Bicycle Roseways signs and bike sharrows 6/30/2020 Ongoing 2016 - 2020 Transportation Plan will continue in FY continue to be installed in third 2020, including installation of quarter. A Request for Proposal was additional painted bikeway amenities developed and advertised for the such as green paint at conflict points purchase of new bike racks and a and installation of sharrows along vendor was selected. Roseways. In addition, prioritization of Bike Boulevards and associated outreach will occur in FY 2020.

2 75047 Pedestrian Safety Enhancements 956,300 1,204,160 264,697 22% 501,000 Construction will begin in FY 2020 Federal authorization for construction 6/30/2021 Design at Signalized Intersections subsequent to Caltrans grant was received January 27. Final authorization. design modifications were implemented in third quarter. Project will be advertised and awarded in fourth quarter.

3 75090 Left Turn Signal Phasing at Fair 160,000 160,000 419 0% 160,000 Construction will begin in FY 2021 Awarded purchase order for traffic 6/30/2021 Ongoing Oaks Ave. and Colorado Blvd. following the completion of the signal poles in third quarter. "Pedestrian Safety Enhancements at Anticipated delivery will coincide with Signalized Intersections" project construction under CIP 75047. (75047). Coordinating future traffic signal modification work.

4 75083 Pedestrian Crossing 1,156,500 1,156,500 648,954 56% 275,000 In FY 2020, the design for a new traffic Installation of Rectangular Rapid 6/30/2020 Ongoing Enhancements Program FY 2016- signal at Del Mar Boulevard and Flashing Beacons at Orange Grove 2020 Michigan Avenue will be completed. Boulevard and Sunnyslope were Locations identified for Rectangular completed in third quarter. Two Rapid Flashing Beacons (RRFB) will additional locations have been be prioritized, and design for the top identified for final design. ranked locations will be completed in FY 2020.

5 75076 Citywide Complete Streets 820,974 820,974 320,424 39% 100,000 In FY 2020, ongoing work including The El Molino Avenue/Villa Street 6/30/2020 Ongoing Program FY 2016 - 2020 speed hump investigations, Complete Streets Project was preferential parking program and completed with improvements made neighborhood traffic management to the intersection and surrounding program will continue. neighborhood in third quarter. A Request for Proposal was developed and advertised. A consultant was chosen for the Rosemont Avenue Completed Street Project.

May 18, 2020 Page 6 of 39 Capital Improvement Program FY 2020 Quarter Monitoring Report Activity Through March 31, 2020

6 75605 Arterials Speed Management 892,000 592,000 491,172 83% 100,000 In FY 2020, additional arterial speed Speed feedback signs were procured 6/30/2020 Construction Program FY 2016-2020 management strategies will be in third quarter with delivery and implemented. installation scheduled for fourth quarter. Also identified locations for bollards to be installed in the next phase of the project.

7 75087 Complete Streets Project - Union 6,878,877 8,191,000 939,923 11% 1,000,000 Outreach and final design will be Consultant prepared right-of-way and 12/31/2021 Design Street Cycle Track completed in FY 2020 and environmental documents for construction will begin in FY 2021. Caltrans review as well as finalizing plans, specifications and estimates in third quarter.

8 75052 Complete Streets Project - 3,076,342 3,076,342 459,737 15% 300,000 Design will be completed in FY 2020. The 90% design phase continued in 12/31/2021 Design Cordova St. from Hill Ave. to third quarter. A community outreach Arroyo Pkwy. meeting is scheduled for fourth quarter.

9 75105 Lake Ave. Traffic and Pedestrian 200,000 200,000 0 0% 200,000 Community outreach will begin in FY Consultant was selected and City 6/30/2020 Planning Safety Enhancements from 2020, and the concept design will Council awarded contract on March Mountain St. to Maple Ave. – begin in FY 2021. 30, 2020. Concept Study

10 75077 Complete Streets Project - 1,871,000 71,000 22,068 31% 0 Design will begin in FY 2020 pending City Council authorized the City 6/30/2020 Planning Avenue 64 from Colorado Blvd. to additional funding. Manager to execute the Funding South City Limits Agreement with Metro for these project funds on March 9, 2020.

11 75093 Complete Streets Project - N. Hill 400,000 100,000 22,521 23% 0 Design will continue pending City Council authorized the City 6/30/2020 Planning Ave. from North City Limit to Villa additional funding. Manager to execute the Funding St. - Design Phase Agreement with Metro for these project funds on March 9, 2020.

12 75106 South Lake Ave. Pedestrian 2,887,000 430,000 2,696 1% 200,000 Design will begin in FY 2020 upon Coordinated with Metro to finalize 12/23/2022 Planning Access Improvements to Gold execution of grant agreement and be project scope in third quarter. Design Line Station completed in FY 2021. will begin when letter of agreement is signed.

Page 7 of 39 Capital Improvement Program FY 2020 Quarter Monitoring Report Activity Through March 31, 2020

13 75107 Complete Streets Project - 200,000 200,000 0 0% 200,000 Design will begin in FY 2020 and Design will begin in fourth quarter 6/30/2021 No Activity This Mountain St. at Sierra Bonita Ave. will be completed in FY 2021. utilizing an on call design contract Quarter and Sinaloa Ave. - Design Phase through Public Works.

Traffic Operations, Traffic Signals, and ITS

17 75907 Traffic Signal System Master Plan 300,000 150,000 0 0% 150,000 This project will begin in FY 2020. City Council approved the contract 12/31/2020 Planning award to the selected consultant on March 9, 2020.

18 75096 Mid-block Traffic Signal and 265,000 265,000 262,542 99% 175,000 Construction will be completed in first This project was completed in first 6/30/2019 9/30/2019 Completed Crosswalk at 1790 N. Fair Oaks quarter FY 2020. quarter. Ave.

19 75091 Traffic Signal at Garfield Ave. and 621,000 576,000 574,527 100% 0 Construction will be completed in first This project was completed in first 6/30/2019 9/30/2019 Completed Washington Blvd. quarter FY 2020. quarter.

20 75104 Traffic Signal Improvements at 129,000 129,000 15,801 12% 100,000 Construction will begin in FY 2020 and Design completed in third quarter. 6/30/2021 Design Colorado Blvd. and Bonnie Ave. be completed in FY 2021. Advertisement scheduled in fourth quarter.

21 75701 Intelligent Transportation System 3,859,350 4,898,961 3,209,316 66% 50,000 Design for the Traffic Management Coordination with Caltrans underway 12/31/2021 Ongoing Phase I - Traffic Management Center will be completed in FY 2020 for reassignment of project funding Center and Transit Vehicle Arrival and construction will begin in FY 2021 into three distinct federal projects Information System pending Caltrans construction continued in third quarter. authorization. Preparation of final plans, specifications and estimate for request for authorization to proceed with construction phase will continue in fourth quarter.

22 75912 Intelligent Transportation System 798,711 250,000 0 0% 50,000 Design will be completed in FY 2020 Coordination with Caltrans underway 12/31/2021 Planning Phase I - Parking Guidance and construction will begin pending for reassignment of project funding Caltrans construction authorization. into three distinct federal projects continued in third quarter. Preparation of final plans, specifications and estimate for request for authorization to proceed with construction phase will continue in fourth quarter.

May 18, 2020 Page 8 of 39 Capital Improvement Program FY 2020 Quarter Monitoring Report Activity Through March 31, 2020

23 75913 Intelligent Transportation System 710,900 220,000 33,884 15% 50,000 Construction will begin in FY 2020 Coordination with Caltrans underway 12/31/2021 Ongoing Phase I - Video Detection System pending Caltrans construction for reassignment of project funding and Fiber Optic Communication authorization. into three distinct federal projects continued in third quarter. Preparation of final plans, specifications and estimate for request for authorization to proceed with construction phase will continue in fourth quarter.

24 75084 Mobility Corridors - Rose Bowl 1,622,000 1,667,000 1,434,890 86% 200,000 Construction, signal timing and Utilized remaining grant funding to 12/31/2021 Ongoing Access Systems coordination will be completed in FY construct portion of fiber optic 2020. communications along Colorado Boulevard between San Gabriel Boulevard and Sunnyslope Avenue in third quarter. Advertising for bids with anticipated award in fourth quarter.

25 75089 Transportation System Safety 1,275,000 1,119,040 605,377 54% 650,000 In FY 2020, construction will be Construction of the traffic signal 6/30/2020 Construction Enhancements Project completed at the intersection of improvements at Lake Avenue and Lincoln Avenue at Mountain Street and Orange Grove Boulevard continued Seco Street; and Lake Avenue and in third quarter. Orange Grove Boulevard.

26 75506 Gold Line Phase I - Project 5,711,908 5,711,908 5,054,080 88% 500,000 In FY 2020, construction on the Light Continued coordination with Metro 6/30/2020 Ongoing Enhancements Rail Train (LRT) Tracking and Network for installation of an event data System (75517) will be completed; recorder in the Metro Rail cabinet in and a feasibility study and conceptual third quarter. Coordination continued design for the potential mid-block with Old Pasadena Management crossing identified near the Metro Gold District with respect to the mid block Line Memorial Park Station and the pedestrian crossing study and have Metro Right-of-way Between Green jointly identified two locations for final Street and Holly Street. design .

27 75080 Old Pasadena Traffic 150,000 150,000 58,314 39% 30,000 In FY 2020, on street parking will be Emergency Vehicle Preemption was 6/30/2020 Ongoing Improvement - FY 2016 - 2020 evaluated and dynamic curb installed for the intersection of Fair management will be studied. Oaks Avenue and Valley Street in Additional enhancements to signing, third quarter. This work included the striping, and signal operations will also re-activation of the Fire Signal in continue as requests are received. front of Station 31.

May 18, 2020 Page 9 of 39 Capital Improvement Program FY 2020 Quarter Monitoring Report Activity Through March 31, 2020

28 75079 Mobility Corridor Improvements 421,861 421,861 266,780 63% 150,000 The project will supplement Caltrans City staff continued coordination with 6/30/2020 Ongoing FY 2016 - 2020 Connected Corridor Project. Caltrans Caltrans on the I-210 Connected received a Metro Grant to install Corridor Project in third quarter. various ITS improvements to Caltrans procurement of equipment participating cities in the I-210 continued and City staff reviewed Integrated Corridor Management equipment submittals. Project. In Pasadena, approximately $1.5M ITS improvements will be installed along the parallel mobility corridors. In FY 2020, the Mobility corridor project will be utilized to cover City staff time in the plan checking and inspection of Caltrans improvements within Pasadena.

29 75911 Intelligent Transportation System 5,417,565 5,417,565 4,398,161 81% 180,000 The main construction component of System integration with I-210 6/30/2020 Ongoing (ITS) Master Plan Implementation this project was completed in FY 2019. Connected Corridor project Phase III Project implementation required as underway in third quarter. part of integration with the I-210 Connected Corridor project will continue through FY 2020.

30 75094 Implement Bus Signal Priority 1,447,191 1,447,191 136,078 9% 900,000 Design will be completed in FY 2020. Project design continued in third 6/30/2021 Ongoing System on Pasadena Transit quarter. Buses

31 75095 Adaptive Traffic Control Network - 2,071,766 2,071,766 75,874 4% 1,400,000 Design will continue in FY 2020 and Design continued in third quarter. 6/30/2021 Design Phase II be completed in FY 2021.

32 75078 Intelligent Transportation System 236,682 236,682 55,423 23% 100,000 This project will continue in FY 2020. This program continued in third 6/30/2020 Ongoing (ITS) Equipment quarter with the procurement of Upgrades/Replacement - FY 2016 video detection equipment. - 2020

33 75602 Implementation of Citywide 3,132,428 536,928 369,684 69% 150,000 In FY 2020, implementation of Design of the pilot project area along 6/30/2021 Design Transportation Performance advanced video detection and data Colorado Boulevard began in third Monitoring Network collection for pedestrian and bicycle quarter. counting, intersection delay analysis and performance monitoring will occur.

May 18, 2020 Page 10 of 39 Capital Improvement Program FY 2020 Quarter Monitoring Report Activity Through March 31, 2020

34 75098 Traffic Signal at Fair Oaks Ave. 774,000 774,000 56,944 7% 699,000 Construction will begin in FY 2020 and Coordination with Metro to finalize 3/30/2019 7/15/2020 Ongoing and Bellevue Dr. be completed in FY 2021. funding agreement continued in third quarter. Design will be finalized once funding agreement is in place.

35 75108 Traffic Signal Safety 125,000 125,000 0 0% 125,000 Design will be completed in FY 2020. City staff and Caltrans continued 6/30/2021 Planning Enhancements at the coordination efforts in third quarter. Intersections of Lake Ave. at Corson St. and Maple St.

36 75109 Left Turn Phasing at San Gabriel 125,000 125,000 8,621 7% 125,000 Design will be completed in FY 2020 Design completed in third quarter 6/30/2021 Design Blvd. and California Blvd. and construction will be completed in and advertisement will begin in fourth FY 2021. quarter.

37 75110 Left Turn Phasing at Fair Oaks 90,000 90,000 4,427 5% 90,000 Design will be completed in FY 2020 Design completed in third quarter 6/30/2021 Design Ave. and Bellefontaine St. and construction will be completed in and advertisement will begin in fourth FY 2021. quarter.

40 75709 Traffic Signal Indication Safety 770,000 2,261,032 2,075,486 92% 300,000 This project will be completed in FY Construction underway in third 12/15/2019 6/30/2020 Construction Improvements - Phase II 2020. quarter.

Transit

41 75085 Purchase of Replacement Transit 13,112,494 5,512,494 3,905,535 71% 0 Two outstanding replacement vehicles Staff continued coordination with 7/1/2019 8/31/2020 Ongoing Vehicles and Expansion Fixed- will be purchased and are anticipated New Flyer, the vehicle manufacturer, Route Transit Vehicles for delivery in FY 2020. The remaining on the production of the two vehicle will be purchased when replacement vehicles in third quarter. funding is identified.

42 75086 Purchase of Dial-A-Ride Vehicles 2,152,516 1,052,516 946,893 90% 0 Work will continue when funds are The four new replacement vehicles 3/31/2019 11/22/2019 Completed identified. were delivered in third quarter.

44 75900 Bus Stop Improvement Program 663,500 363,500 258,449 71% 0 This is an ongoing annual project. The contract for the 9 BusFinders N/A Planning Work will be completed on an as- was being executed in third quarter. needed basis. Installation is anticipated by the end of the fiscal year.

May 18, 2020 Page 11 of 39 Capital Improvement Program FY 2020 Quarter Monitoring Report Activity Through March 31, 2020

1 76912 Sewer Master Plan 3,500,000 700,000 550,116 79% 100,000 Sewer Master Plan and development The Sewer Master Plan was 6/30/2020 Completed of short and long term improvement completed in third quarter. program will be completed in FY 2020. CCTV Inspection of sewer pipes will be completed when funds are available.

2 76914 NPDES - Storm Drain and 800,000 800,000 50,877 6% 160,000 The citywide storm drain master plan Contract was awarded to Craftwater 6/30/2021 Design Watershed Master Plan and watershed assessment will begin Engineering on March 9, 2020. in FY 2020 and be completed in FY 2021.

3 76915 Annual Sewer System 5,000,000 1,500,000 36,458 2% 1,000,000 In FY 2020, repair or rehabilitation of Contract awarded to Southwest 6/30/2020 Construction Improvements and Capacity the sewer system will be completed as Pipeline on March 9, 2020. Upgrades - FY 2020 identified by annual inspection and Construction will begin in fourth evaluation. quarter.

4 76913 Annual Storm Drain System 1,526,293 126,293 16,000 13% 50,000 Repairs to storm drain infrastructure Locations were compiled and 12/31/2019 Design Repair & Improvements - FY 2020 will be completed as needed in FY prioritized in third quarter. 2020.

5 76291 NPDES Arroyo Seco Bacteria 250,000 250,000 36,167 14% 125,000 The preliminary design will begin in FY Continued collaborating with South 6/30/2021 Planning Load Reduction - Design Phase 2020. Pasadena to determine use of Proplosition 68 funds in third quarter. These funds will potentially be utilized on this project.

6 76292 NPDES Rio Hondo Bacteria Load 1,200,000 1,200,000 22,247 2% 600,000 Design of this project will continue in The County of Los Angeles 6/30/2021 Planning Reduction - Design Phase FY 2020 and is being managed by Los continued conceptual design in third Angeles County. quarter.

8 76911 Sewer System Improvements 1,067,457 1,067,457 1,006,611 94% 200,000 Construction will be completed in FY Emergency repair conducted on 3/30/2020 Construction Citywide FY 2017-2021 2020. Arden Road. Project closeout to occur in fourth quarter.

9 76909 Sewer System Improvements and 3,100,000 2,600,000 1,913,017 74% 150,000 In FY 2020, repair or rehabilitation of Emergency repair completed on 3/30/2020 Construction Citywide Capacity Upgrades FY sewer will be completed as identified Arden Road. Project closeout in 2017-2019 by yearly inspection and evaluation. fourth quarter.

May 18, 2020 Page 12 of 39 Capital Improvement Program FY 2020 Quarter Monitoring Report Activity Through March 31, 2020

Rose Bowl Improvements

1 Brookside Golf Course - Fairway 1,538,789 1,328,789 0% 150,000 In FY 2020, the following work will be Tree trimming, net repairs, and 6/30/2020 Ongoing Improvements completed: repair and or replacement equipment procurement in progress of damaged driving range netting, in third quarter. additional tree thinning and trimming, and design of two alternate golf holes during minor events to allow golfers to continue to have 18 holes of play instead of 16.

2 Brookside Clubhouse Upgrades - 2,926,211 1,226,211 0% 200,000 In FY 2020, repairs will be made to Roof and plumbing repairs occurred 6/30/2020 Ongoing FY 2017 - 2020 clubhouse infrastructure, specifically in third quarter. including the plumbing, HVAC, restrooms, and the three small banquet rooms. Work will also be focused on upgrading the patio off the restaurant, relocating the bar within the restaurant, and opening the fixed glass between the two in order to incorporate an indoor/outdoor dining experience.

3 Rose Bowl - Preventative 2,999,000 2,204,000 0% 760,000 In FY 2020, the following preventative Tree trimming, roof maintenance, 6/30/2020 Ongoing Maintenance FY 2017 - 2020 maintenance work will continue: roof security, asphalt patching, and repairs, arroyo stone wall repairs, general painting in progress in third irrigation and plumbing repairs, quarter. Additionally, repairs of stadium fiber and security electrical, plumbing, and seats repairs, asphalt repairs, stadium occurred. The overhead safety seating repairs, tree trimming, and netting project was completed. other stadium maintenance as needed.

May 18, 2020 Page 13 of 39 Capital Improvement Program FY 2020 Quarter Monitoring Report Activity Through March 31, 2020

4 Rose Bowl Major Improvement 12,479,000 9,860,500 0% 4,475,000 In FY 2020, the following work will be Stadium LED lighting project and 6/30/2020 Ongoing Projects - FY 2017 - 2020 completed: technology infrastructure east videoboard foundation were upgrades, additional stadium and under construction in third quarter. pavilion fiber runs, permanent power Steel structure was submitted to plan for walk through metal detectors at key check. Concourse light poles, locations, HVAC field equipment, field security cameras, concourse fence upgrades, concourse restroom signage, and field fencing were painting, replacing the first three completed. Pavilion poles phases of gas lines, parking lot slurry installation and the remainder of the and repairs, major roof repairs and field fencing will be completed in replacement, signage upgrades, fourth quarter. complete test area for new stadium seating and concrete repairs, pavilion exterior TV installment, flooring upgrades, and new loading dock lift. The new stadium lighting project and upgrading the east video board are continuing from FY 2019 and will be completed in FY 2020.

Parks and Landscaping - Park Projects

1 78061 Villa Parke Community Center 3,500,000 3,644,558 852,606 23% 350,000 Design will be completed in FY 2020 Design of remaining Villa Parke 12/30/2020 Design Improvements and construction will begin in FY 2021. Community Center Improvements continued in third quarter and is scheduled for completion in fourth quarter.

2 78087 La Pintoresca Park Improvements 750,000 750,000 95,589 13% 500,000 Public outreach and design will be Project scope increased in third 6/30/2021 Design completed in FY 2020 and quarter due to the addition of skate construction will begin in FY 2021. park renovations. Design continued in third quarter and is scheduled for completion in first quarter FY 2021.

3 78085 Robinson Park - Pool and Pool 4,000,000 4,000,000 158,096 4% 500,000 Design and environmental review will Planning and design phases 6/30/2022 Design Building Renovations begin in FY 2020 and be completed in continued in third quarter. FY 2021. Consolidated Design Review application revisions submitted to Planning Department for review in February.

May 18, 2020 Page 14 of 39 Capital Improvement Program FY 2020 Quarter Monitoring Report Activity Through March 31, 2020

4 78088 Washington Park Community 300,000 300,000 36,498 12% 200,000 Planning and design of this project will Public outreach, planning, and 6/30/2021 Planning House and Restroom - Design begin in FY 2020 and will be design phases began in third quarter. Phase completed in FY 2021.

6 78038 Restroom Bldgs (Replace or 7,822,123 7,707,123 6,465,977 84% 1,000,000 Construction of a new Victory Park Construction began on March 9, 8/30/2020 Construction Construct) - Jefferson, McDonald, restroom and storage facility will be 2020. Scheduled construction Allendale, Victory, Grant, Villa, substantially completed in FY 2020. duration is six months. Singer, Eaton-Blanche, Memorial, Hamilton Parks

7 78059 Installation of Restroom Building 990,000 900,000 846,718 94% 700,000 Construction will be completed in FY Project completed in third quarter. 6/30/2020 Completed at Desiderio Park - Construction 2020. Phase

8 78044 Citywide Sports Facilities 2,511,091 2,511,091 1,940,164 77% 400,000 In FY 2020, the gymnasium floor at Design for Brenner Park 6/30/2021 Design Improvements and Installations Victory Park and the basketball court improvements continued in third at Robinson Park will be completed. quarter. Robinson Park outdoor Public outreach and design at Brenner basketball courts project to be Park will be completed in FY 2020 and advertised in fourth quarter. construction will be completed in FY 2021.

9 78086 Vina Vieja Pickleball Court - 1,800,000 400,000 165,233 41% 150,000 Planning, environmental, and Planning, environmental, and 6/30/2021 Planning Design and Construction conceptual design will be completed in conceptual design continued in third FY 2020. quarter.

10 78461 Central Park Improvements 2,820,600 2,820,600 2,100,029 74% 75,000 Community outreach and design on Planning phase scheduled to begin 6/30/2021 Ongoing remaining elements will begin in FY in fourth quarter. 2020.

11 78069 Hamilton Park - Various Projects 1,336,000 1,336,000 1,362,947 102% 550,000 Construction of Phase II elements will Phase II construction was completed 12/31/2019 Completed be completed in FY 2020. in second quarter.

12 78083 Playhouse District Park and 455,000 275,000 99,173 36% 100,000 Planning and conceptual design will Design continued in third quarter. 6/30/2021 Design Parking Lot - Design Phase be completed in FY 2020. Concept plan presented to Recreation and Park Commission on February 4, 2020. Banner Bank building demolition bids received on March 17, 2020.

May 18, 2020 Page 15 of 39 Capital Improvement Program FY 2020 Quarter Monitoring Report Activity Through March 31, 2020

13 78078 Lamanda Park Library Pocket 400,000 400,000 163,762 41% 300,000 Design and entitlements will be Design continued in third quarter. 6/30/2021 Design Park - Construction completed in FY 2020. Construction Draft Categorical Exemption will be completed in FY 2021. submitted to Planning Department for review.

14 78240 Annandale Canyon Open Space 896,000 896,000 625,910 70% 50,000 Environmental process and design of Initial Study/Mitigate Negative 6/30/2020 Planning Trail Access, Improvements and trail will be completed in FY 2020. Declaration (MND) re-submitted to Park Expansion Planning Department with edits in third quarter. MND to be completed in fourth quarter. Design continued in third quarter.

Parks and Landscaping - Landscape Projects

1 78958 Tree Replacement/Planting 1,097,000 881,000 654,842 74% 216,000 In FY 2020, approximately 600 trees 220 street trees have been planted in 6/30/2022 Ongoing Citywide - FY 2017 - 2021 will be planted. FY 2020 through third quarter.

Arroyo Projects

1 77509 Implement Master Plan - 2,317,492 2,317,492 2,105,107 91% 1,021,590 Construction will be completed in FY Project completed in third quarter. 6/30/2020 Completed Hahamongna Watershed Park - 2020. Berkshire Creek Area Improvements

2 77410 Lower Arroyo Seco - Habitat 905,400 798,803 520 0% 650,000 Environmental assessment and design Environmental and planning phase 6/30/2020 Planning Restoration will be completed in FY 2020 began in third quarter.

3 77901 Pasadena Equestrian Center 950,000 650,000 225,581 35% 120,000 Water service improvements will be Design package completed in first 6/30/2020 Ongoing Improvements completed in FY 2020. quarter. Project scheduled to advertise in fourth quarter.

4 77506 Hahamongna - Implement Master 1,142,758 982,900 475,629 48% 100,000 In FY 2020 this project will be re- No activity occurred in third quarter. 6/30/2021 No Activity This Plan - Oak Grove Area scoped and planning efforts will begin. Quarter Improvements

5 77902 Jackie Robinson Baseball Field - 300,000 300,000 15,893 5% 200,000 This project will be designed in FY Design continued in third quarter. 6/30/2021 Design Foul Ball Netting Improvements 2020 and constructed in FY 2021.

May 18, 2020 Page 16 of 39 Capital Improvement Program FY 2020 Quarter Monitoring Report Activity Through March 31, 2020

Pasadena Center Improvements

1 Restoration, Upgrades, and 4,950,000 1,550,000 0% 1,200,000 Waterproofing and painting the Civic Design specifications were finalized N/A Design Repairs of the Civic Auditorium, Auditorium and replacing the Civic in third quarter and will go out to bid Convention Center and Ice Rink sound system will begin in FY 2020. in fourth quarter. Civic sound system equipment specifications are also being developed.

2 Ballroom/Pre-function Carpet 600,000 0 0% 600,000 This project will be completed in FY Carpet installation began in third N/A Construction Replacement 2020. quarter.

Water System

1 1001 Distribution Mains 67,443,314 64,983,314 60,907,170 94% 5,200,000 In FY 2020, 3.6 miles of new Crews continued installation of the 6/30/2022 Ongoing distribution mains will be installed, 24-inch Orange Grove Boulevard including installation and repair of gate pipeline of water distribution main in valves, water services, fire hydrants, third quarter. A total of 50,125 and asphalt or concrete square feet of asphalt road way and patching/resurfacing of the trenches 3,105 square feet of concrete road as required by code. The actual were repaired. Work began on amount of pipe installed will vary due Washington Boulevard. to size and complexity of projects.

2 1080 Distribution Mains - FY 2020-2024 17,330,000 520,000 335,706 65% 520,000 In FY 2020, design will be completed Design for the Palo Verde Avenue 6/30/2024 Ongoing for water mains identified for and San Gabriel Boulevard water replacement. Gate valves will be main replacements began in third installed for the successful operation quarter. of the uni-directional flushing program, and new fire hydrants will be installed as needed.

3 1011 Customer Information System 7,277,887 6,198,763 1,114,254 18% 1,533,922 In FY 2020, the implementation of the Discovery Sessions and Analysis 12/31/2021 Design new Customer Information System Workshops continued in third ("CIS"), Customer Self-Service quarter. Additionally, staff attended ("CSS"), Electronic Bill Presentment & Oracle C2M & OFSC fundamentals Payment ("EBPP") solutions will training. begin. The current CIS and peripheral systems will be upgraded and enhanced as needed to continue business operations.

May 18, 2020 Page 17 of 39 Capital Improvement Program FY 2020 Quarter Monitoring Report Activity Through March 31, 2020

4 1081 Meters and Services - FY 2020 - 9,700,000 2,090,000 1,380,535 66% 1,800,000 In FY 2020, as part of the ongoing 15- Replacement of 655 small meters 6/30/2024 Ongoing 2024 year cycle Meter Replacement and 120 non-AMR meters occurred Program, crews will replace in third quarter. Three water meter approximately 1,960 small and 24 vaults and 18 leaking services were large meter installations, 41 domestic also replaced and 780 gate valves and fire service renewals, 6 service were exercised. abandonments, and repair and replace 6 vaults.

5 1073 Booster Improvements 6,840,000 3,740,000 1,106,772 30% 1,300,000 In FY 2020, construction of the Arroyo The construction of the Arroyo 6/30/2023 Construction Booster Station upgrades will be Booster Station upgrades continued completed. Evaluation and in third quarter. The contractor assessment of the Metropolitan Water implemented a booster station District intake P-1 pump and shutdown to install the temporary assessment and preliminary design of flow bypass system. Work continued Ross Booster Station upgrades will on the below-grade piping and begin. In addition, repair of the earthwork. The pump barrel Ventura Booster motors will be assemblies and surge relief vault completed, and booster pumps will be have been installed. The repair of replaced as required to extend the life Jones Booster motor #4 was or increase functionality. completed in and motor #2 is in progress.

6 1074 Well Improvements 4,649,000 1,749,000 912,228 52% 550,000 In FY 2020, design of Garfield Well The draft report for the Behner Well 6/30/2023 Design replacement and design of Behner siting study was completed in third well will begin, and rehabilitation of quarter. The consultant is reviewing Sunset Well will be completed. Other and analyzing additional information well equipment will be replaced as to determine if the site could produce required to extend the life or increase clean drinking water. A task order for functionality. In addition, a well the Shakey’s well design was assessment will be conducted for approved and the notice to proceed possible abandonment. was issued on March 6. The Windsor Well equipment was pulled. The draft Drinking Water Source Assessment and Protection (DWSAP) program for Sheldon Well was completed. The well abandonment permit for Casitas Well has been initiated with the County of Los Angeles. The abandonment of Copelin Well will start with the pulling of the well equipment.

May 18, 2020 Page 18 of 39 Capital Improvement Program FY 2020 Quarter Monitoring Report Activity Through March 31, 2020

7 1040 Arroyo Seco Canyon Project 15,231,754 6,061,754 4,737,786 78% 350,000 In FY 2020, environmental work and Preparation of the draft 6/30/2022 Design coordination with regulatory agencies Environmental Impact Report (EIR) for project permits will continue. The was underway in third quarter, application for a modified Conditional including the supporting technical Use Permit and the public process for reports for Cultural and Biological approval of the Environmental Impact Resources. A Basis of Design Report (EIR) will take place, with the Report and preliminary plans for the goal of EIR certification in FY diversion/intake were completed and 2021. Design work will occur submitted to California Department concurrently in support of the of Fish and Wildlife. A draft of the environmental review and permitting conveyance system inspection and process. Work by a consultant to repair recommendations report was develop a multi-benefit habitat completed, and is being evaluated enhancement plan for the Arroyo Seco against full replacement of the Watershed will be completed. pipeline. A purchase order was issued for an evaluation and preliminary design of Bridge 3 repair options.

8 1003 Customer Driven Meters and 20,949,986 20,949,986 20,558,884 98% 1,437,500 In FY 2020, crews will continue work Installation of 30 domestic services, 6/30/2021 Ongoing Services on main installations, new meters and 5 irrigation services, 7 fire services services, and paving, as requested by with backflow prevention devices, 2 customers, and at the customers' fire hydrants, 35 meters, and 8 expense for building, construction, and service abandonments occurred in development projects in progress. third quarter.

9 1082 Customer Driven - Mains, Meters, 10,063,000 863,000 471,013 55% 862,500 In FY 2020, crews will install mains, Staff received 27 water service 6/30/2024 Ongoing and Service - FY 2020 - 2024 new meters and services, including applications from customers and paving, as requested by customers, developers in third quarter. and at the customers' expense for new Installation of 16 domestic services, building, construction and one irrigation service, three fire development projects. services, 15 meters, and 13 service abandonments occurred.

10 1075 Sunset Reservoir Improvements 26,149,000 1,149,000 422,664 37% 500,000 In FY 2020, design and environmental Preliminary design continued in third 6/30/2023 Design documentation will begin for the quarter. Additionally, optimal storage replacement of Sunset Reservoir No. volume technical memorandum was One. completed and delivered.

May 18, 2020 Page 19 of 39 Capital Improvement Program FY 2020 Quarter Monitoring Report Activity Through March 31, 2020

11 1076 Monk Hill Groundwater Treatment 550,000 350,000 69,659 20% 100,000 In FY 2020, remediation solutions with No reportable activity in third quarter. 6/30/2023 No Activity This Improvements NASA to address the perchlorate Quarter contamination will continue. Drilling of a new well will be initiated pending completion of hydrogeological impact assessments, water rights negotiations, land and facilities negotiations, and approved design. Two additional wells and additional treatment facilities are in consideration.

12 1012 Field Services and Meter Reading 3,274,658 361,491 123,677 34% 40,000 In FY 2020, staff will continue ongoing No reportable activity in third quarter. 6/30/2021 No Activity This Automation software and hardware upgrades for Quarter meter reading and drive-by routing, as needed.

13 1083 Management Information Systems 394,500 132,000 0 0% 131,250 In FY 2020, implement vulnerability Bid Specification for procurement of 6/30/2024 Planning - FY 2020 - 2024 assessment recommendation, procure Hyper-Converged storage was IT hardware and software, procure posted on PlanetBid. network switches and firewalls, procure and deploy surveillance and access control equipment and replace software.

14 1084 Geographic Information System 389,500 85,000 0 0% 84,500 In FY 2020, ArcFM will be upgraded to No reportable activity in third quarter. 6/30/2024 No Activity This (GIS) Enhancements version 10.6 and the necessary Quarter systems integrations and upgrades to ensure compatibility will be completed. Additionally, the spatial wave software will be configured for use.

15 1088 New Clean Water Well 1,700,000 100,000 6,253 6% 100,000 In FY 2020, PWP will engage technical No reportable activity in third quarter. 6/30/2024 No Activity This and real estate professionals in a Quarter property search to perform due diligence, negotiation, and acquisition of a future well site for groundwater well construction.

May 18, 2020 Page 20 of 39 Capital Improvement Program FY 2020 Quarter Monitoring Report Activity Through March 31, 2020

16 1085 Interactive Voice Response 72,250 18,000 0 0% 17,500 In FY 2020, staff will complete any No reportable activity in third quarter. 6/30/2024 No Activity This System (IVR) - FY 2020 - 2024 necessary modifications and Quarter enhancements to the enterprise IVR/IWR system, as needed, to improve customer experience. In addition, staff will prepare plans to integrate the IVR/IWR with the new CIS solution and begin work on requirements.

17 1086 Radio Equipment Replacement - 125,000 25,000 0 0% 25,000 In FY 2020, additional radios and/or No reportable activity in third quarter. 6/30/2024 No Activity This FY 2020 - 2024 equipment will be purchased, as Quarter needed.

18 1089 Computerized Maintenance 450,000 450,000 16,841 4% 450,000 In FY 2020 a request for proposal will The kickoff meeting with the 6/30/2024 Planning Management System be created and issued. Upon selection consultant occurred in third quarter of a vendor, City Council approval will to begin the assessment and be obtained. Design and data implementation plan and prepare for migration will begin. the Strengths, Weaknesses, Opportunities, and Threats (SWOT) analysis workshop.

19 1090 Water Operations/Meter Shop 505,000 355,000 0 0% 355,000 In FY 2020, a site feasibility plan and No reportable activity in third quarter. 6/30/2024 No Activity This design will be developed, permits will Quarter be obtained, and construction will begin.

20 1077 Water System and Resources 1,110,000 880,000 752,779 86% 250,000 In FY 2020, project development, Water System and Resources Plan 12/31/2019 6/30/2020 Ongoing Plan capital planning, and the WSRP was being finalized in third quarter. preparation and adoption will be The report is scheduled to be completed. presented to City Council for adoption by May 18, 2020.

21 1056 Water and Power Warehouse 2,753,046 2,728,046 2,304,070 84% 299,750 In FY 2020, the work on warehouse Specification for the re-roof was 6/30/2020 Design Modernization restroom and locker rooms renovation, under review in third quarter and will including replacement of partitions, go to bid upon approval. wall and floor tiles, lockers, and fixtures, will continue. Interior walls will be repainted and the roof retrofitted. Additional upgrades and improvements to the building will continue for Electric and Water utility functions, as needed.

May 18, 2020 Page 21 of 39 Capital Improvement Program FY 2020 Quarter Monitoring Report Activity Through March 31, 2020

22 1091 Nitrate Treatment 750,000 150,000 0 0% 150,000 In FY 2020, staff will continue to Staff requested vendor cost 6/30/2024 Planning monitor nitrate levels and begin estimates for the installation of a investigation of treatment treatment for volatile organic options. Analysis of outcomes will compounds (VOC) and 1, 2, 3- determine the program implementation Trichlopropane (TCP) from two wells. plans for a nitrate treatment facility.

23 1079 Emergency Generator - Water 1,025,000 1,025,000 24,511 2% 500,000 In FY 2020, portable generators will be Three portable generators were built 6/30/2020 Construction purchased to provide temporary power by Cummins Inc. in third quarter and to booster pumps in case of delivery is expected by April. A emergencies. consultant was selected to design the portable generator tap boxes at eight booster station locations.

24 1013 Non-Potable Water Project 28,333,860 8,382,674 7,396,116 88% 50,000 In FY 2020, design for Phase I will be The draft report to bring Windsor well 6/30/2024 Ongoing completed and, upon approval of the water to Muir High School was State Water Resources Control Board finalized in third quarter. Additionally "Wastewater Petition of Change", a field work began with Windsor well Request for Proposal for construction pump removal. Investigation of the will be prepared. Applications for existing 24" diameter abandoned discretionary permits from the cities of pipeline is scheduled fourth quarter. Glendale and Pasadena, and an PWP is in the process of negotiating easement amendment from the Art a partnership with LADWP to study, Center will be submitted. In addition, design and construct a direct potable the evaluation of a new MBR plant at reuse project. Glenarm Power Plant will be completed.

25 1087 Water SCADA Improvements - FY 225,000 25,000 1,014 4% 25,000 In FY 2020, upgrades to radio No reportable activity in third quarter. 6/30/2024 No Activity This 2020 - 2024 transmission for the Water SCADA Quarter system communications will begin at Annandale Reservoir. In addition, Remote Terminal Unit upgrades will begin at Thomas Reservoir and Annandale Booster Station.

May 18, 2020 Page 22 of 39 Capital Improvement Program FY 2020 Quarter Monitoring Report Activity Through March 31, 2020

26 1092 Water Facilities Improvement 225,000 65,000 60,849 94% 25,000 In FY 2020, landscape designs and Irrigation and planting is 95% 6/30/2024 Construction Initiative irrigation plans that promote and complete for the Coniston Garden. display examples of water efficient Staff and Outward Bound Adventures landscapes will be developed for (OBA) installed all four plant palettes reservoir and booster station facilities. and drip irrigation. Staff, community volunteers, and OBA completed the installation of two Hugels. Staff is reviewing the project expenditures and will take appropriate action to address the project imbalance.

27 1078 Advanced Metering Infrastructure 1,200,000 100,000 0 0% 0 This project is delayed until FY 2022 to No reportable activity in third quarter. 6/30/2025 No Activity This (AMI) accommodate for the analysis and Quarter procurement of a new billing system that will manage AMI data points.

28 1043 Devil's Gate Tunnels 354,807 355,993 355,993 100% 0 Work is contingent on the presence of No reportable activity in third quarter. 6/30/2019 6/30/2025 No Activity This tunnel water. This project will remain Quarter open to supplement the Non-Potable Water Project (CIP 1013).

Electric System

1 3226 Conductor Replacement Program 18,900,000 600,000 6,879 1% 3,300,000 In FY 2020, Pasadena Water and Design to replace the underground 6/30/2024 Ongoing - FY 2020 - 2024 Power (PWP) will upgrade or replace 4 cable along San Rafael (Arroyo miles of the following: 34kV lines; Circuit) began in third quarter. 17kV circuit ties and branches; and aging 4kV lines with lines that can facilitate future 17kV operation. Conductor replacement and upgrade priorities are determined by the health and criticality of the conductor be evaluated for replacement under this program. Conductor replacement projects will include all equipment and required infrastructure for the conductor replacement.

2 3257 Fire Threat Mitigation Tier 3 Areas 4,450,000 250,000 4,391 2% 250,000 In FY 2020, designs will be completed Completed the design to prevent 6/30/2024 Ongoing to mitigate fire risk in the highest fire potential fires caused by high voltage threat regions of the City of Pasadena power lines in Millard Canyon. per the CPUC Fire Map.

May 18, 2020 Page 23 of 39 Capital Improvement Program FY 2020 Quarter Monitoring Report Activity Through March 31, 2020

3 3182 GT-1 and GT-2 Upgrades and 28,197,292 28,197,292 13,697,447 49% 6,000,000 The repair of GT-2 will continue in FY Bids were received on March 11, 12/31/2020 Ongoing Replacements 2020 and will be completed in FY 2020. Construction contract award is 2021. expected to be presented to City Council on April 20, 2020.

4 3227 4kV to 17kV Distribution System 13,900,000 2,200,000 11,236 1% 2,800,000 In FY 2020, 4kV to 17kV conversions The contract for the 4kV to 17kV 6/30/2024 Ongoing Conversions - FY 2020 - 2024 and backbone enhancements in the reconstruction of ER-1 circuit was City areas bounded by Lake, Altadena, awarded by City Council in third Villa, and Washington will begin to quarter. prepare the area for 17kV system delivery. Additional conversion projects may occur based on operational needs or to prepare for major developments.

5 3022 Customer Information System 18,983,902 11,643,933 2,242,818 19% 2,848,711 In FY 2020, the implementation of the Discovery Sessions and Analysis 12/31/2021 Design new CIS, Customer Self-Service, Workshops were ongoing in third Electronic Bill Presentment & Payment quarter. Additionally, staff attended solutions will begin. The current CIS Oracle C2M & OFSC fundamentals and peripheral systems will be training. upgraded and enhanced as needed to continue business operations.

6 3221 Installation of Low Voltage 16,181,000 6,181,000 5,351,046 87% 2,000,000 In FY 2020, Electric Service Planning Completed 349 residential and 6/30/2025 Ongoing Electrical Services will respond to customer requests for commercial installation requests for modifications, upgrades, solar new service, modifications, solar installations, or new low voltage connections, and upgrades from the electric service. Pasadena Water and public right of way occurred in third Power will install service conductors to quarter. provide electric services at the customers' expense.

7 3220 Installation of High Voltage 15,701,000 5,701,000 4,815,065 84% 2,000,000 In FY 2020, Electric Service Planning Completed 19 private property 6/30/2025 Ongoing Electrical Services will respond to customer requests for electric service installations in modifications, upgrades or new high response to customer requests for voltage electric service. Pasadena new service, modifications, and Water and Power will install cables, upgrades in third quarter. conduits, switches, transformers, and Additionally, 51 new applications meters at the customer's expense. were processed and initiated.

May 18, 2020 Page 24 of 39 Capital Improvement Program FY 2020 Quarter Monitoring Report Activity Through March 31, 2020

8 3228 Distribution System Expansion - 6,250,000 4,600,000 927,712 20% 1,250,000 In FY 2020, the distribution system will Completed the distribution system 6/30/2024 Ongoing FY 2020 - 2024 be expanded on the Lincoln, Locust, expansions along the Rose bowl and Arroyo circuits to facilitate 4kV to (Grove circuit), Garfield (F-10 circuit), 17kV conversions and other power Maple St (Halstead circuit), and quality improvement efforts. Church St (G-2 circuit) in third Additionally, customer improvement quarter. The distribution system projects will be supported as needed. expansions continued along Summit Ave (Belmont circuit), Prospect Crescent (Corson circuit), and Westover Pl (D1 circuit). Construction began along Prospect Crescent (Corson circuit), Rose Villa, Hillside Terrace, and Walnut. Design began along Hillside Terrace, Bellmore Way, Molino Ave, and Meredith Ave. Additionally, design was completed to install a new 34.5kV circuit from Chester Substation to Glenarm Substation.

9 3229 Electrical Vault Replacement and 7,000,000 1,000,000 706,856 71% 1,000,000 In FY 2020, four vaults will be Completed the reinforcement of 12 6/30/2024 Ongoing Reinforcement - FY 2020 - 2024 reinforced or replaced. vaults and one pull box in third quarter. Additionally replacement of vault and frame covers for two vaults occurred.

10 3230 Restraint Systems and Lid 1,125,000 125,000 16,685 13% 125,000 In FY 2020, restraint system and lid Two projects were identified to pilot 6/30/2024 Ongoing Enhancement for Vault Manhole enhancement for 10 manhole covers available solutions for vault lid Covers will be completed. restraint systems in third quarter.

11 3231 Distribution Switch Replacements 12,100,000 600,000 276,723 46% 2,100,000 In FY 2020, 32 switches will be Replacement of four distribution 6/30/2024 Ongoing - FY 2020 - 2024 replaced based on testing and switches and design for nine evaluation criteria. additional switches occurred in third quarter.

May 18, 2020 Page 25 of 39 Capital Improvement Program FY 2020 Quarter Monitoring Report Activity Through March 31, 2020

12 3195 Transmission System 6,042,000 5,842,000 3,145,655 54% 1,126,800 In FY 2020, staff will work with Completed the construction to 6/30/2024 Ongoing Enhancements Southern California Edison to reconfigure the 220kV Laguna Bell reconfigure the 220kV Laguna Bell Line at the T.M. Goodrich Receiving Line at the T.M. Goodrich Receiving Station in third quarter. Station. The project includes removal of the wave trap, Carrier Line Tuning equipment, protection and communication equipment associated with the Laguna Bell line; installation of new conductors to replace the wave trap, new line protection equipment for the future 220kV Mesa line, new control cables, and a DC sub panel in the control room.

13 3232 Replacement of Power Plant 300,000 60,000 0 0% 60,000 In FY 2020, instruments and controls No reportable activity in third quarter. 6/30/2024 No Activity This Instruments and Controls - FY for the Glenarm Power Plant will be Quarter 2020 - 2024 procured, as needed.

14 3233 Deteriorated Pole Replacement 4,900,000 650,000 377,138 58% 500,000 In FY 2020, 33 poles will be replaced Completed replacement of 15 6/30/2024 Ongoing Program based on inspection and evaluation deteriorated power poles in third criteria. quarter.

15 3234 Power Supply Facility Security - 200,000 100,000 0 0% 100,000 In FY 2020, procurement and Advertised for procurement and 6/30/2024 Ongoing FY 2020 - 2024 installation of new or improved installation of new security system in security systems at the Glenarm, third quarter. Broadway and Azusa Hydro plants will be completed, as-needed. In addition, DoIT will launch a major multi-year project to upgrade the surveillance and access control platform citywide.

16 3186 GT-3 and GT-4 Upgrades and 10,705,367 5,645,367 2,376,686 42% 425,000 In FY 2020, cooling tower basins will No reportable activity in third quarter. 6/30/2020 6/30/2021 No Activity This Replacements be re-coated and silencers will be Quarter upgraded. Additional GT-3 and GT-4 miscellaneous improvements will be completed on an as needed basis.

17 3209 Power Distribution Master Plan 1,304,000 1,304,000 531,974 41% 204,000 In FY 2020, staff will finalize and Development of the Power 6/30/2020 Ongoing publish the Master Plan for the Power Distribution Master Plan continued in Delivery Division. third quarter.

May 18, 2020 Page 26 of 39 Capital Improvement Program FY 2020 Quarter Monitoring Report Activity Through March 31, 2020

18 3235 4kV Substation Modernization 2,500,000 500,000 3,166 1% 500,000 In FY 2020, the design for Hastings Design of Hastings Unit 1 6/30/2024 Ongoing Unit-1 modernization will be Modernization began in third quarter. completed, and procurement for the construction phase will be initiated.

19 3190 Power Transmission Program 7,523,086 7,548,999 7,247,298 96% 1,268,987 In FY 2020, work will continue on the No reportable activity in third quarter. 6/30/2024 Ongoing Sylmar AC/DC Filter Replacement project; SCS Fire Protection System Replacement-Construction project; the project to install 24 reactors; replacement of failing inverters for Operating Work Stations (OWS) and Incipient Fire Detection (IFD) project; replacement of the Uninteruptable Power System (UPS) project; and the installation of Card Readers and Security Cameras at Sylmar Main Gate.

20 3259 Mobile Transformers 7,050,000 300,000 3,504 1% 50,000 In FY 2020, PWP will develop the Feasibility study began in third 6/30/2024 Ongoing Request for Proposals, solicit for bids, quarter to install a Phase Shifting select vendor, order equipment and Transformer at the interconnection begin design to remediate site location point with LADWP. for primary transformer placement.

21 3196 Seismic Upgrade of Power 2,450,000 2,450,000 1,204,130 49% 500,000 In FY 2020, construction of the seismic Completed the seismic remediation 6/30/2020 Ongoing Facilities upgrades for Chester Substation and of the Chester Substation and Villa Substation will be completed and started the seismic remediation of the design for switch racks in the T.M. the Villa Substation in third quarter. Goodrich Receiving Station will be Additionally, staff continued design completed. for the T.M. Goodrich Receiving Station.

22 3025 Field Services and Meter Reading 525,103 474,603 310,007 65% 50,500 In FY 2020, staff will continue ongoing No reportable activity in third quarter. 6/30/2021 No Activity This Automation software and hardware upgrades for Quarter meter reading and drive-by routing, as needed.

23 3222 Emergency Transmission and 3,830,000 1,580,000 1,577,786 100% 250,000 In FY 2020, emergency replacements Emergency infrastructure 6/30/2025 Ongoing Distribution System to the transmission/distribution system replacements were completed for Replacements will be completed on an as needed equipment failures in third quarter. basis.

May 18, 2020 Page 27 of 39 Capital Improvement Program FY 2020 Quarter Monitoring Report Activity Through March 31, 2020

24 3236 Power Production Facility 1,805,000 250,000 0 0% 250,000 In FY 2020, the Data Acquisition The City Council approved contract 6/30/2025 Ongoing Improvements - FY 2020 - 2025 Handling System will be replaced for with RKI Engineering, LLC. to GT Units 1-4. Additional power upgrade and support the Glenarm production facilities improvements will Power Plant continuous emissions be completed on an as needed basis. monitoring system data acquisition and handling system ("DAHS") in third quarter.

25 3237 Distribution Transformer 1,480,000 200,000 76,652 38% 200,000 In FY 2020, 13 transformers will be Completed the replacement of four 6/30/2024 Ongoing Replacements - FY 2020 - 2024 replaced based on testing and overloaded transformers in third evaluation criteria. quarter.

26 3238 Distribution System Fault 400,000 200,000 0 0% 200,000 In FY 2020, as part of ongoing system No reportable activity in third quarter. 6/30/2024 Ongoing Indicators/Recorders/Digital upgrades for increased reliability, Relays - FY 2020 - 2024 crews will install four new fault indicator/interrupter systems that will communicate with the SCADA system.

27 3192 Distribution System Automation 4,999,000 4,175,001 4,024,898 96% 280,000 In FY 2020, one solid-dielectric Completed the installation of Cal 6/30/2025 Ongoing underground switch will be installed Trans Automatic Transfer Switch in that will communicate with the PWP third quarter. Additionally, design Supervisory Control and Data continued for Huntington Hospital Acquisition (SCADA) System; one Automatic Transfer Switch. motor actuated gas underground switch will be installed that will communicate with the PWP SCADA System, and SCADA equipment will be installed in support of Distribution Capacitor Bank Installation Program of two new distribution capacitor banks.

28 3239 Management Information Systems 731,500 244,000 0 0% 243,750 In FY 2020, recommendations from a Bid Specification for procurement of 6/30/2024 Planning - Power - FY 2020 - 2024 cyber security vulnerabilities Hyper-Converged storage was assessment will be implemented and a posted on PlanetBid. cyber security artificial intelligence detection appliance will be procured and deployed. Additionally, hardware and software to replace network equipment, and surveillance cameras and access controls, will be purchased, as needed.

May 18, 2020 Page 28 of 39 Capital Improvement Program FY 2020 Quarter Monitoring Report Activity Through March 31, 2020

29 3240 Geographic Information System 676,500 111,000 0 0% 110,250 In FY 2020, ArcFM will be upgraded to No reportable activity in third quarter. 6/30/2024 No Activity This (GIS) Enhancements version 10.6 and the necessary Quarter systems integrations and upgrades to ensure compatibility will be completed. Additionally, the spatial wave software will be configured for use.

30 3241 Customer Load Research 800,000 200,000 317,563 159% 200,000 In FY 2020, meters with 2G Installation of 63 meters occurred in 6/30/2024 Ongoing Program - FY 2020 - 2024 technology will be replaced with 4G third quarter. meters to address Verizon's upgrades to cellular lines. In addition, ongoing replacement of failing or analog electric customer meters with load research/automated metering equipment and connection to the MV- 90 system will continue.

31 3260 Santa Anita 35kV Receiving 2,229,200 600,000 240,647 40% 600,000 In FY 2020, design, procurement, and Completed installation of the 34-10 6/30/2024 Ongoing Station Upgrades construction will be completed on lines Protection and Control Upgrade 34-10 and 34-12, 34-15 and 34-16. In Project in third quarter. addition, design and procurement will be completed on lines 34-24, and 34- 25, and design will begin on lines 34- 20, 34-23, and 34-27.

32 3261 Santa Anita 17kV Substation 880,000 880,000 51,721 6% 880,000 In FY 2020, the construction of five Design and procurement continued 6/30/2024 Ongoing Upgrades circuit breakers will be completed for Santa Anita Banks 4 and 5, the (West 17kV), and protection and and Tie Protection and Control control upgrades will be completed for Upgrades in third quarter. five circuit breakers (East 17kV). In addition, design, procurement, and construction of three circuit breakers, and associated protection controls will be completed for the Tie and Bank 17kV.

May 18, 2020 Page 29 of 39 Capital Improvement Program FY 2020 Quarter Monitoring Report Activity Through March 31, 2020

33 3242 Interactive Voice Response 124,000 33,000 0 0% 32,500 In FY 2020, staff will complete any No reportable activity in third quarter. 6/30/2024 No Activity This System - FY 2020 - 2024 necessary modifications and Quarter enhancements to the enterprise IVR/IWR system, as needed, to improve customer experience. In addition, staff will prepare plans to integrate the IVR/IWR with the new CIS solution and begin work on requirements.

34 3243 Radio Equipment Replacement - 125,000 25,000 0 0% 25,000 In FY 2020, additional radios and/or No reportable activity in third quarter. 6/30/2024 No Activity This Power - FY 2020 - 2024 equipment will be purchased, as Quarter needed.

35 3223 Emergency Generator - Power 2,130,000 2,130,000 0 0% 1,155,000 In FY 2020, the most feasible No reportable activity in third quarter. 6/30/2020 No Activity This generator(s) will be procured based on Quarter an engineering assessment.

36 3262 Receiving Station 35kV Upgrades 1,244,800 480,000 179,667 37% 480,000 In FY 2020, procurement will be Staff upgraded 15 circuit breaker PT 6/30/2024 Ongoing completed on three 35kV circuit fuse units in third quarter. breakers. The 34-14 circuit breaker that is leaking gas at RSC/RSD will be replaced, and five 35kV PTS and PT fuses will be upgraded.

37 3244 Fiber Optic Cable Expansions / 1,205,000 405,000 11,413 3% 405,000 In FY 2020, the Geographic No reportable activity in third quarter. 6/30/2024 No Activity This Overbuilds - FY 2020 - 2022 Information System (GIS) Fiber Quarter Manager Conversion project and the Northwest Fiber Optic Expansion project will be completed.

38 3225 Electric Vehicle Charging 3,413,000 3,013,000 2,412,916 80% 413,000 In FY 2020, work on the Marengo The Marengo Garage installations 6/30/2023 Ongoing Infrastructure Charging Plaza will continue. were completed in third quarter. A Additional pending projects may contract change order for phase 2 include City-owned parking garages, was processed at the Holly Garage Rose Bowl parking lots, and Brookside for the installation of 9 additional parking. Level 2 EV charging stations.

May 18, 2020 Page 30 of 39 Capital Improvement Program FY 2020 Quarter Monitoring Report Activity Through March 31, 2020

39 3245 Supervisory Control and Data 1,000,000 350,000 0 0% 200,000 In FY 2020, a new SCADA workstation Executed the contract with ACS and 6/30/2024 Ongoing Acquisition (SCADA) System will be installed at the Santa Anita started the Remote Terminal Units Expansion - FY 2020 - 2024 Control House and SCADA hardware Upgrade Project in third quarter. and software will be upgraded in support of protection upgrades at the Santa Anita East 17kV Circuit Breaker, Santa Anita Bus and Tie circuit breaker, and subtransmission Lines 34-10 and 34-12. Additional upgrades will be performed for Hastings Unit 1 remote control, and various capacitor bank, fault indicator, interrupter systems, and automated switch projects.

40 3246 Distribution System GIS 1,400,000 200,000 0 0% 200,000 In FY 2020, staff will continue No reportable activity in third quarter. 6/30/2024 No Activity This Enhancements - FY 2020 - 2024 enhancing the electrical distribution Quarter GIS; develop new tools, software, and applications to integrate with existing applications/software and support engineering; field operations; system expansion; and the Outage Management System.

41 3247 Security Wall at Glenarm 2,550,000 50,000 10,974 22% 50,000 In FY 2020, initial design of security Design of the Glenarm Receiving 6/30/2024 Ongoing Receiving Station and Dispatch wall at a Glenarm Receiving Station Station/Dispatch Center security Center and Dispatch Center will be wall, security surveillance, access completed. control, and camera upgrades began in third quarter.

42 3248 Security, Access Control, and 1,750,000 150,000 4,212 3% 150,000 In FY 2020, the design and Design for the Brookside Substation 6/30/2024 Ongoing Lighting at Power Facilities construction for the Brookside security surveillance, access control, Substation will be completed. and cameras was completed in third quarter.

43 3249 Power Supply Integrated 1,000,000 50,000 8,688 17% 50,000 In FY 2020, a Request For Proposal No reportable activity in third quarter. 6/30/2025 No Activity This Resource Planning and Design - will be issued to procure a consultant Quarter FY 2020 - 2025 for updating the 2018 Integrated Resource Plan and, dependent on the CEC's review process, minor reruns of production cost models.

May 18, 2020 Page 31 of 39 Capital Improvement Program FY 2020 Quarter Monitoring Report Activity Through March 31, 2020

44 3263 T.M. Goodrich Intertie Transformer 16,700,000 300,000 0 0% 300,000 In FY 2020, procurement and No reportable activity in third quarter. 6/30/2024 No Activity This Upgrades construction of the T.M Goodrich Bank Quarter 2 transformer cooling upgrade will be completed.

45 3140 Work Order Management System 1,568,278 1,368,278 1,231,383 90% 100,000 In FY 2020, staff will procure and Development of specifications to 6/30/2023 Ongoing - Power Department initiate the implementation of an acquire a Work Order Management enterprise work order management System continued in third quarter. system. This system includes the assessment of existing software for possible expansion.

46 3250 Power Quality Meter Upgrades - 548,800 200,000 42 0% 200,000 In FY 2020, two Power Quality Meters Installation of the new Power Quality 6/30/2024 Ongoing FY 2020 - 2024 will be installed for 35 kV Lines at Meters on the LA South, RSC/RSD Receiving Station C / Receiving North Tie, RSC/RSD South Tie, 32-2, Station D, and two Power Quality 32-4, Glenarm 3B and Santa Anita Meters will be installed at Substations. Bank 5 circuit breakers completed in third quarter.

47 3175 Water and Power Warehouse 19,921,982 19,921,982 17,727,728 89% 560,250 In FY 2020, the work on warehouse Specification for the re-roof was 6/30/2020 Design Modernization restroom and locker rooms renovation, under review in third quarter and will including replacement of partitions, go to bid upon approval. wall and floor tiles, lockers, and fixtures, will continue. Interior walls will be repainted and the roof retrofitted. Additional upgrades and improvements to the building will continue for Electric and Water utility functions, as needed.

48 3251 Power Transmission Program - 563,000 163,000 30 0% 162,101 In FY 2020, work will be completed on No reportable activity in third quarter. 6/30/2024 No Activity This FY 2020 - 2024 the following projects: VFD Motors for Quarter Fine Water Cooling Pumps, Aliso Canyon Retirement mitigation study, Oil Containment System, and Replacement of 3 IGS Towers. Additional projects will be added upon determination.

49 3252 Distribution Volt/Var 743,000 443,000 10,492 2% 142,500 In FY 2020, a capacitor controller Project to install batteries on a 6/30/2024 Ongoing Enhancements - FY 2020 - 2024 solution will be selected and distribution circuit to mitigate voltage implement at three locations. stability began in third quarter.

May 18, 2020 Page 32 of 39 Capital Improvement Program FY 2020 Quarter Monitoring Report Activity Through March 31, 2020

50 3128 Substation Oil Containment 4,992,352 2,992,352 2,916,760 97% 50,000 In FY 2020, staff will complete the Design of the installation of an oil 6/30/2020 Ongoing design of a new oil containment containment system at the Villa system at the Villa Substation. substation continued in third quarter.

51 3253 Primary Dispatch Facility 2,080,000 80,000 0 0% 80,000 In FY 2020, the development of a No reportable activity in third quarter. 6/30/2024 No Activity This Remodel request for proposals for the Quarter procurement of an Engineering, Procurement, and Construction contract will commence.

52 3254 Power System Equipment 500,000 100,000 19,596 20% 100,000 In FY 2020, tools and equipment will No reportable activity in third quarter. 6/30/2024 No Activity This be acquired as needed for the Quarter operation, testing, and evaluation of the transmission & distribution system and meters. Items include, but are not limited to, a three-phase transformer turns ratio test set, a portable three- phase meter site analyzer, and an automated test platform.

53 3142 Advanced Metering Infrastructure 25,931,356 306,356 305,166 100% 225,000 In FY 2020, PWP will begin No reportable activity in third quarter. 6/30/2025 No Activity This (AMI) development of the AMI Assessment, Quarter Specification, and Request for Proposal.

54 3255 Seismic Retrofit at Santa Anita 3,050,000 130,000 0 0% 50,000 In FY 2020, the seismic retrofit design No reportable activity in third quarter. 6/30/2024 No Activity This Receiving Station for the historic building in the Santa Quarter Anita Receiving Station will be initiated. Also, the design for a canopy structure for electrical equipment will be completed.

55 3258 Fire Threat Mitigation Tier 2 Areas 5,000,000 50,000 267 1% 50,000 In FY 2020, designs will be prepared No reportable activity in third quarter. 6/30/2024 No Activity This for pole upgrades dictated by age and Quarter wind loading. In addition, all overloaded transformers, conductors, and bare primaries with tree wire will be replaced.

May 18, 2020 Page 33 of 39 Capital Improvement Program FY 2020 Quarter Monitoring Report Activity Through March 31, 2020

56 3015 Substation Capacitor Banks 4,412,635 3,518,635 3,328,145 95% 100,000 In FY 2020, assessment of Villa Unit 2 No reportable activity in third quarter. 6/30/2025 No Activity This Capacitor Bank will be initiated to Quarter determine if the bank can be restored to operation. Capacitor banks and interrupters will be replaced based on system or operational needs.

57 3158 Power Facility Wastewater 815,930 374,930 121,499 32% 115,000 In FY 2020, modifications to catch No reportable activity in third quarter. 6/30/2020 No Activity This Treatment and Disposal basins at the Broadway Power Plant Quarter will be completed.

60 3021 Power System Cable and 1,114,945 1,099,945 826,169 75% 290,775 In FY 2020, PWP will complete the Completed development of technical 6/30/2020 Ongoing Transformer Test Equipment acquisition of a tan-delta cable test specifications to procure a unit. tan-delta cable test unit in third quarter.

61 3208 Substation Control and Protection 1,850,000 1,850,000 1,554,014 84% 589,008 In FY 2020, the design for Hastings No reportable activity in third quarter. 6/30/2025 No Activity This Upgrades Unit-1 modernization is scheduled to Quarter be completed, and the procurement and construction will be initiated.

62 3161 Power Distribution Capacity and 59,903,959 61,953,959 61,643,796 99% 441,519 This project provides for the planned Replacement of two distribution 6/30/2020 Ongoing Reliability Program replacement of electrical switches to switches and two transformers maintain and improve system occurred in third quarter. Additionally, reliability. four other system improvement projects were completed.

63 3090 Switchgear Upgrades for Power 35,199,802 34,990,802 35,011,807 100% 213,889 In FY 2020, procurement will be This project was completed in third 6/30/2025 Ongoing System Facilities completed on three 35kV circuit quarter. Staff has identified incorrect breakers. The 34-14 circuit breaker charges to the project and are that is leaking gas at RSC/RSD will be addressing them accordingly. replaced, and five 35kV PTS and PT fuses will be upgraded.

64 3117 Wood Utility Pole 11,030,314 11,045,314 11,044,915 100% 150,000 In FY 2020, 70 poles will be replaced No reportable activity in third quarter. 6/30/2025 No Activity This Replacement/Reinforcement based on inspection and Staff plans to transfer charges from Quarter Program evaluation criteria. first and second quarter to CIP 3233.

65 3073 Supervisory Control and Data 3,806,235 3,928,235 2,786,259 71% 350,000 In FY 2020, the work plan is to Executed the contract with ACS and 6/30/2025 Ongoing Acquisition System Expansion complete the SCADA primary dispatch started the SCADA Upgrade / upgrade and backup dispatch Expansion Project in third quarter. expansion projects.

May 18, 2020 Page 34 of 39 Capital Improvement Program FY 2020 Quarter Monitoring Report Activity Through March 31, 2020

66 3035 Distribution System Fault 1,169,391 1,193,391 1,005,532 84% 241,503 In FY 2020, crews will install four new Installation of E-5 Trip Saver was 6/30/2025 Ongoing Indicators/Recorders fault indicator/interrupter systems that completed and design continued for will communicate with the SCADA F-3, F-6, and C-1 Trip Savers in third system. quarter.

67 3205 Subtransmission System 2,475,000 2,900,000 2,620,269 90% 649,404 In FY 2020, crews will install ballistic Installation of ballistic cloth coverings 6/30/2020 Ongoing Enhancements cloth in 10 vaults. for subtransmission cables along the cross-town tie path began in third quarter.

68 3002 Distribution System Expansion 18,998,926 18,998,926 18,771,435 99% 657,527 In FY 2020, the distribution system will Project complete in third quarter. 6/30/2020 Completed be expanded on the Lincoln, Locust, and Arroyo circuits to facilitate 4kV to 17kV conversions and other power quality improvement efforts. Additionally, customer improvement projects will be supported as needed.

69 3013 Facility Security Systems 5,193,390 5,723,390 4,954,275 87% 289,626 In FY 2020, the TMG security camera Completed design and began 6/30/2020 Ongoing and lighting project will be completed. construction of conduit layout for security video monitoring cameras and lighting for the TMG Receiving Station in third quarter.

70 3034 Distribution System GIS 6,763,382 6,763,382 6,291,658 93% 0 In FY 2020, staff will complete the GIS enhancements continued in third 6/30/2020 Ongoing Enhancement enhancement of the electrical quarter to create electrical circuit distribution GIS system. maps directly from the GIS system. The initial review of maps has been completed.

71 3133 Economic Rehabilitation of 2,278,614 1,877,614 1,810,021 96% 497,068 In FY 2020, the seismic retrofitting of No reportable activity in third quarter. 6/30/2020 No Activity This Properties Santa Anita Substation will be Quarter completed.

72 3143 Citywide Fiber Optic 2,771,668 2,649,668 2,512,871 95% 298,217 In FY 2020, the GIS Fiber Manager No reportable activity in third quarter. 6/30/2020 No Activity This Communication System Conversion project and the Northwest Quarter Fiber Optic Expansion project will be completed.

May 18, 2020 Page 35 of 39 Capital Improvement Program FY 2020 Quarter Monitoring Report Activity Through March 31, 2020

73 3181 Substation and Dispatch Facilities 3,920,000 3,920,001 1,997,762 51% 100,000 In FY 2020, the development of a Executed the contract to install a 6/30/2020 Ongoing Improvements request for proposals ("RFP") for an Video Wall for the Backup Dispatch Engineering, Procurement, and Center in third quarter. Construction ("EPC") contract will commence.

74 3191 4 kV Distribution System 46,861,236 45,653,236 45,622,821 100% 500,000 In FY 2020, begin 4kV to 17kV No reportable activity in third quarter. 6/30/2020 Ongoing Conversion conversions and backbone Staff is reviewing the project enhancements in the City areas expenditures and will take bounded by Lake, Altadena, Villa and appropriate action to address the Washington to prepare the area for project imbalance. 17kV system delivery. Other conversion projects may occur based on operational needs or to prepare for major developments.

Technology Projects

1 71149 Enterprise Resource Planning 9,046,358 8,645,000 8,639,165 100% 200,000 The project will be completed in FY This project was completed in third 12/31/2018 12/31/2019 Completed System (Financial and Human 2020. quarter. Resources)

2 71152 Land Management System (LMS) 5,023,225 5,023,225 4,293,314 85% 750,000 Phase I will go live in FY 2020 while Vendor-provided training occurred in 6/30/2020 Construction Replacement Phase 2 (Online Plan Submission) and third quarter. Final preparation of the Phase 3 (Public Works, Public Health, citizen-facing portal and executive Fire, and other inspection functions) signoff on functionality will be will go live in FY 2021. completed in fourth quarter. Phase 1 is anticipated to go-live late in the fourth quarter, pending resolution of outstanding issues by the vendor.

May 18, 2020 Page 36 of 39 Capital Improvement Program FY 2020 Quarter Monitoring Report Activity Through March 31, 2020

3 71163 Enterprise Building Security 1,770,375 1,770,375 307,136 17% 800,000 In FY 2020, the building access control Contract award for Phase 1, which 6/30/2019 6/30/2020 Construction Management system replacement in the Police includes City Hall and the Police Department will be completed. Also, Department occurred, and the work will commence on the building vendor began their site assessment access control system replacement in activities in third quarter, with City Hall and the libraries. Building installation to commence thereafter. security enhancements at other The Bid Specification for Phase 2, locations identified in this project will which includes the Villa Parke begin when additional funds are Community Center and La identified. Pintoresca Library posted late this quarter with responses due early in the fourth quarter. Development of the Request for Proposals (RFP) for Phase 3, which includes most of the libraries, will began in third quarter.

4 71165 DoIT Equipment Lifecycle 8,288,157 3,215,309 439,513 14% 1,400,000 In FY 2020, annual system life cycle Network and server Infrastructure 6/30/2020 Ongoing Replacement FY 2020 - FY 2024 replacement of hardware and software equipment replacements and will continue. software updates continued in third quarter, including upgrades to central City services, Public and City office WiFi, and the Water & Power Jones reservoir. Ongoing hardware replacement of systems, servers, and datacenter assets continued as part of planned lifecycle replacements.

5 71167 City Fiber Network Expansion FY 3,211,653 1,041,653 164,704 16% 650,000 In FY 2020, fiber expansion activities Projects continue to be delayed in 6/30/2020 Ongoing 2020 - FY 2024 will include installation of new fiber third quarter due to an industry-wide network in the western portion of delay in materials manufacturing and Pasadena to meet operational delivery. However, in the fourth requirements, as well as engineering quarter, Fire Station 39 and San and beginning implementation of fiber Raphael Library fiber installation connections to Fire Stations 32, 37, projects willbe completed. 38, 39 and the Linda Vista and San Rafael branch libraries. Work to connect these facilities may carry over into FY 2021.

May 18, 2020 Page 37 of 39 Capital Improvement Program FY 2020 Quarter Monitoring Report Activity Through March 31, 2020

6 71164 Fire Mobile Data Computer and 207,360 206,227 41,924 20% 150,000 This project is anticipated to be All of the required configurations and 12/31/2019 Construction Data Connectivity completed in FY 2020. upgrades for Pasadena equipment were completed in third quarter. Go- live is targeted for the fourth quarter, pending completion of activities from other agencies and final approval by Verdugo Communications Center.

7 71811 Police Jail Access Control and 653,513 653,513 0 0% 500,000 This project is expected to be Vendor selection and contract award 6/30/2019 6/30/2020 Planning Monitoring System Replacement completed by the end of FY 2020. was completed in third quarter. A draft of the contract commenced, and planning for software execution is targeted for the fourth quarter.

8 71166 Radio Communication Equipment 8,800,000 8,800,000 7,728,948 88% 2,000,000 In FY 2020, work will begin on All radio equipment was received in 6/30/2020 Construction Upgrade and Replacement developing a replacement plan and third quarter. A majority of the radios schedule. for public safety staff have been issued and mobile radio equipment installations in vehicles commenced. The radio equipment will be fully deployed by the end of the fourth quarter.

9 71168 Police Computer-Aided Dispatch 4,000,000 4,000,000 15,120 0% 125,000 In FY 2020, a needs assessment will The initial phase of the needs 6/30/2020 Planning and Records Management begin to identify both functional and assessment was completed, and a System Replacement technical system requirements for a consulting contract for the remaining replacement CAD RMS. phases of the assessment was also awarded in third quarter. Drafting of the software Request for Proposals (RFP) and posting is planned for fourth quarter.

10 71151 Enterprise Content Management 2,000,000 800,791 725,365 91% 45,000 In FY 2020, the remaining document The permitting and other land 3/31/2020 Construction System databases on the legacy document management records database is the management system will be migrated final dataset to be converted. The into the new system. Expansion of remaining database will be converted ECMS capabilities to additional City into the new Land Management departments will be considered in System as part of the LMS project, future phases contingent upon CIP 71152, and will complete at the adequate funding. conclusion of the LMS project phase one currently estimated to go-live in fourth quarter.

May 18, 2020 Page 38 of 39 Capital Improvement Program FY 2020 Quarter Monitoring Report Activity Through March 31, 2020

11 71161 Enterprise Electronic Timekeeping 390,000 152,153 143,633 94% 0 The first phase of this project will be The timekeeping system operated as 12/31/2018 12/31/2019 Ongoing & Scheduling System complete in conjunction with the designed and ongoing monitoring of launch of the Enterprise Resource the system has been operationalized Planning System (ERP) Human as of second quarter. Additional Resources and Payroll modules in FY enhancements to the system will be 2020. considered as part of the FY 2021 Capital budget.

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