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2019 World University Games Naples, Italy 3 – 14 July Team

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2019 World University Games Naples, Italy 3 – 14 July Team This draft: 06.02.19 2019 World University Games Naples, Italy 3 – 14 July Team Ireland Teamwear Proposal Invitation Submission Deadline: 5pm Tuesday, 5th March 2019. This draft: 06.02.19 Contents Introduction ............................................................................................................................................ 3 Team Ireland 2019 .................................................................................................................................. 3 General Requirements ............................................................................................................................ 3 SSI (Proposed) Bulk Order Submission Date ....................................................................................... 3 SSI Delivery Date ................................................................................................................................. 3 Complete Order .................................................................................................................................. 3 Discounts and Pricing .......................................................................................................................... 3 Payment Terms ................................................................................................................................... 3 Late Delivery Penalty .......................................................................................................................... 4 Product Specifications............................................................................................................................. 5 Product List ......................................................................................................................................... 5 Product Requirements ........................................................................................................................ 5 Colour Requirements .......................................................................................................................... 5 Order Quantities ................................................................................................................................. 5 Embroidery/Print and Placing ............................................................................................................. 6 Art Work .............................................................................................................................................. 6 Naples Climate .................................................................................................................................... 6 Proposal Requirements ........................................................................................................................... 7 Proposal .............................................................................................................................................. 7 Design Book ........................................................................................................................................ 7 Sample Product ................................................................................................................................... 7 Complete Proposal .............................................................................................................................. 7 Proposal Submission Deadline ............................................................................................................ 7 Proposal Submission Process .............................................................................................................. 8 Late Submission .................................................................................................................................. 8 Review Schedule ................................................................................................................................. 8 Incomplete Proposals ......................................................................................................................... 8 Scoring Criteria ........................................................................................................................................ 9 Questions and Queries ............................................................................................................................ 9 Appendix ............................................................................................................................................... 10 2 This draft: 06.02.19 Introduction Student Sport Ireland is the governing body for third level sport on the island of Ireland and is the sanctioning body responsible for identifying, selecting and organising Irish teams and individuals to attend the 2019 World University Games, also known as the Summer Universiade. Student Sport Ireland works closely with relevant National Governing Bodies and Sport Ireland to achieve best results at the WUG’s. The WUGs are held every two years under the auspices of FISU, the International University Sports Federation and are second in size only to the Olympics with 10,657 competitors and officials participating at the 2017 Games. The 2019 WUG programme will compromise of eighteen sports. Team Ireland 2019 At the time of writing it is envisaged that the Irish delegation will consist of between 60 – 70 individuals, compromising approximately 45– 58 students and 18 officials. General Requirements SSI (Proposed) Bulk Order Submission Date SSI’s preferred last date for submission of the bulk to the supplier is 5pm, 6th May 2019. However - the supplier in its proposal can set out its preferred bulk order submission date for SSI that will ensure that it (the supplier) can meet the complete bulk order delivery date set out by SSI below. SSI Delivery Date SSI has set a delivery time and date for its bulk order of 12 noon, 6th June 2019. If closer to this date the supplier determines that the order can be delivered in advance of the stated delivery date it (the supplier) is required at the first opportunity to raise same with SSI. While SSI would ideally like to take delivery of the order at the earliest opportunity circumstances beyond its control at Sport HQ may prevent it from taking delivery sooner than anticipated. Complete Order The complete order is defined as: • Exact quantities of each product as set out by SSI in the bulk order • Exact design, print and logo placement as agreed between SSI and the supplier Discounts and Pricing • All prices quoted must be VAT inclusive • Any, and all, discounts to be allocated to the total invoice cost (i.e. not to individual items) and clearly outlined on the invoice • Discounts in the form of product in lieu, or online shop vouchers will not be accepted or considered. Payment Terms SSI’s preferred payment terms is to be invoiced on delivery with payment due 30 full days after delivery. This payment term will be awarded full marks in the scoring of the proposal. 3 This draft: 06.02.19 Late Delivery Penalty Failure by the supplier to have the complete bulk order delivered by the SSI delivery deadline will result in a 5% penalty per day discount being applied to the bulk order invoice total. This penalty clause is only included in this document to ensure that SSI can have the gear available, and distributed to individual delegation members, in advance of the WUG launch the following week (provisionally scheduled for the 10th June 2019). In submitting a proposal, the supplier is automatically agreeing to this penalty clause. Failure by SSI to submit the bulk order on the agreed submission date will nullify the above penalty clause. Furthermore, any additional (smaller) orders submitted by SSI after the agreed submission date will be exempt from the penalty clause. 4 This draft: 06.02.19 Product Specifications Product List 1. Polo (Emerald Green) 7. Track Pants 2. Polo (White) 8. Leisure Shorts 3. Tee (Emerald Green) 9. Gym Shorts 4. Tee (White) 10. Baseball Caps 5. Singlet Vest 11. Travel Case 6. Track Top 12. Backpack Product Requirements • Stock Items • Unisex • Dri fit and climate appropriate • 1Travel Bag (76 L) (76x40x25 approx.): Light, compact, durable with wheels and extendable handles • The back pack must be able to hold a water bottle externally Colour Requirements The delegation’s primary colours are emerald green and white. The secondary colours are navy or black. Proposals that do not meet the stated colour requirements will not be considered nor scored. Order Quantities At the time of writing SSI estimates a bulk order as follows with colour requirements bracketed: • Polo (Emerald Green): 120 - 140 • Polo (White): 60 - 70 • Tee (Emerald Green): 120 - 140 • Tee (White): 60 - 70 • Track Top: 60 - 70 • Track Pants: 60 - 70 • Singlet Vest (Emerald Green): 25-35 • Leisure Shorts: 60 - 70 • Gym Shorts: 60 - 70 • Baseball Caps: 60 - 70 • Travel Case: 60 - 70 • Backpack: 60 - 70 1 SSI may decide to purchase the travel bag and backpack separately for an additional supplier if the preferred bidder cannot provide for the travel bag and the back pack. 5 Embroidery/Print and Placing Item Embroidery Placing - Tees SSI Logo Front Left - Polos - Singlet Vest Universiade Logo Right Sleeve - Track top IRELAND Back (in capitals) - Shorts SSI Logo Front Left - Tracksuits Back Pack SSI Logo and numbered (1 - Top Travel Bag Baseball Cap SSI Logo Front Art Work All artwork to be approved by SSI by date set
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