I hereby give notice that an Ordinary Meeting of Council will be held on:

Date: Tuesday, 19 November 2019 Time: 9:30am Location: Council Chambers, 68 Dowling Street Thargomindah Queensland 4492

BUSINESS PAPER

Ordinary Council Meeting

19 November 2019

Lew Rojahn Chief Executive Officer

Ordinary Council Meeting Agenda 19 November 2019

Order Of Business

1 Opening of Meeting ...... 5 2 Acknowledgement of Traditional Owners ...... 5 3 Attendance including Apologies ...... 5 4 Condolences ...... 5 5 Declaration of Material Personal Interest/Conflict of Interest ...... 5 6 Confirmation of Minutes ...... 6 6.1 Minutes of Council Meeting - 22 October 2019 ...... 6 7 Business Arising from Previous Meeting ...... 23 8 Reception of Petitions ...... 23 9 Notice of Motion ...... 23 Nil 10 Rescission Motions ...... 23 Nil 11 Mayoral Reports ...... 24 11.1 Mayors Report ...... 24 12 Chief Executive Officer’s Reports ...... 26 12.1 Chief Executive Officers Report ...... 26 13 Committee Authority Meeting Minutes & Business Arising ...... 29 Nil 14 General Business & Matters for Noting Reports ...... 30 14.1 Governance Services Report ...... 30 14.2 Change of December Ordinary Meeting Date ...... 38 14.3 Corporate Services Report ...... 40 14.4 Financial Report ...... 59 14.5 Financial Services Report ...... 69 14.6 Rural Services Department Report ...... 74 14.7 Infrastructure Report ...... 79 14.8 Childcare - 20 Frew Street ...... 83 14.9 Road Services Report ...... 86 14.10 Drought relief funding ...... 90 14.11 Building our Regions Round 4 funding requirements ...... 125 14.12 Project Design and Construction Report ...... 127 14.13 Free or Low Cost Camping in Thargomindah ...... 137

Page 3 Ordinary Council Meeting Agenda 19 November 2019

14.14 Plant Report ...... 140 15 Late Items ...... 148 16 Confidential Matters ...... 149 16.1 T2019-2020-107 - Sale of House and Land at 33 Eccles Street, Thargomindah ...... 149 16.2 EOI2019-2020-101 Management of Thargomindah Airport ...... 149 16.3 T2019-2020-111 Bitumen Reseals 2019/2020 ...... 149 17 Next Meeting ...... 150 18 Closure ...... 150

Page 4 Ordinary Council Meeting Agenda 19 November 2019

1 OPENING OF MEETING

2 ACKNOWLEDGEMENT OF TRADITIONAL OWNERS

The Bulloo Shire Council acknowledges the traditional owners of the land on which the meeting is being held, and pay respects to their elders, past and present.

3 ATTENDANCE INCLUDING APOLOGIES

4 CONDOLENCES

5 DECLARATION OF MATERIAL PERSONAL INTEREST/CONFLICT OF INTEREST

• Pursuant to section 172 of the Local Government Act 2009, a councillor who has a material personal interest in an issue to be considered at a meeting of the local government, or any of its committees

(a) must disclose the interest to the meeting; and (b) must not be present at or take part in the meeting while the issue is being considered or voted on. • A councillor who is barred from a meeting under subsection (1) must not be in the chamber where the meeting is being conducted, including any area set apart for the public.

Page 5 Ordinary Council Meeting Agenda 19 November 2019

6 CONFIRMATION OF MINUTES

6.1 MINUTES OF COUNCIL MEETING - 22 OCTOBER 2019 File Number: 108724 Author: Daniel Dare, Executive Assistant Authoriser: Lew Rojahn, Chief Executive Officer Attachments: 1. Minutes of Council Meeting - 22 October 2019

RECOMMENDATION 1. That the Minutes of the Council Meeting held on Tuesday 22 October 2019 be received and the recommendations therein be adopted.

HEADING Council held the Ordinary Council Meeting on Tuesday, 22nd October 2019 at the Bulloo Shire Council Chambers, Thargomindah.

Item 6.1 Page 6 Ordinary Council Meeting Minutes 22 October 2019

MINUTES

Ordinary Council Meeting

22 October 2019

Page 7 Ordinary Council Meeting Minutes 22 October 2019

MINUTES OF BULLOO SHIRE COUNCIL ORDINARY COUNCIL MEETING HELD AT THE COUNCIL CHAMBERS, 68 DOWLING STREET THARGOMINDAH QUEENSLAND 4492 ON TUESDAY, 22 OCTOBER 2019 AT 9:00AM

PRESENT: Cr John Ferguson (Mayor), Cr Jon Cobb (Deputy Mayor), Cr Shirley Girdler, Cr Donna Humphris, Cr Alison Petty IN ATTENDANCE: Lew Rojahn (Chief Executive Officer), Daniel Dare (Minute Taker) Mr Daniel Gray, Kullilli Elder, attending the meeting to carry out the Welcome to Country.

1 OPENING OF MEETING

The Mayor welcomed all Councillors and guests and declared the meeting open at 9:17am

2 ACKNOWLEDGEMENT OF TRADITIONAL OWNERS

The Bulloo Shire Council acknowledges the traditional owners of the land on which the meeting is being held, and pay respects to their elders, past and present. Attendance: Mr Gray left the meeting at 9:19am

3 ATTENDANCE INCLUDING APOLOGIES

Nil

4 CONDOLENCES

Nil

5 DECLARATION OF MATERIAL PERSONAL INTEREST/CONFLICT OF INTEREST

• Pursuant to section 172 of the Local Government Act 2009, a councillor who has a material personal interest in an issue to be considered at a meeting of the local government, or any of its committees (a) must disclose the interest to the meeting; and (b) must not be present at or take part in the meeting while the issue is being considered or voted on. • A councillor who is barred from a meeting under subsection (1) must not be in the chamber where the meeting is being conducted, including any area set apart for the public. Councillor MPI/COI Meeting Items

Page 8 Ordinary Council Meeting Minutes 22 October 2019

Nil

6 CONFIRMATION OF MINUTES

MINUTES OF COUNCIL MEETING - 17 SEPTEMBER 2019

RESOLUTION 2019/258 Moved: Cr Shirley Girdler Seconded: Cr Alison Petty 1. That the Minutes of the Council Meeting held on Tuesday 17 September 2019 be received and the recommendations therein be adopted. CARRIED

7 BUSINESS ARISING FROM PREVIOUS MEETING

Nil

8 RECEPTION OF PETITIONS

Nil

9 NOTICE OF MOTION

Nil

10 RESCISSION MOTIONS

10.1 NOTICE OF RESCISSION - RESOLUTION NO. 228-07-03 (SHOW HOLIDAY - BULLOO SHIRE) That Council rescind the following resolution moved at the Ordinary Meeting of Council held 16 July 2003:- Resolution 228-07-03 Moved Cr JC Ferguson seconded Cr Clifford That Council adopt the Policy of nominating the Hungerford Field Day as an Agricultural Show and in alternate years, the first Tuesday in November as a Special Holiday. If successful, I intend to move the following resolution; That Council rescind 1.01.2 Annual Show Holiday Policy and make an annual application for an appointed show holiday.

RESOLUTION 2019/259 Moved: Cr John Ferguson Seconded: Cr Shirley Girdler

Page 9 Ordinary Council Meeting Minutes 22 October 2019

That Council rescind the following resolution moved at the Ordinary Meeting of Council held 16 July 2003:- Resolution 228-07-03 Moved Cr JC Ferguson seconded Cr Clifford That Council adopt the Policy of nominating the Hungerford Field Day as an Agricultural Show and in alternate years, the first Tuesday in November as a Special Holiday. CARRIED

ANNUAL SHOW HOLIDAY POLICY - ANNUAL APPLICATION

RESOLUTION 2019/260 Moved: Cr John Ferguson Seconded: Cr Alison Petty That Council rescind 1.01.2 Annual Show Holiday Policy and make an annual application for an appointed show holiday. CARRIED

11 MAYORAL REPORTS

11.1 MAYORS REPORT

RESOLUTION 2019/261 Moved: Cr Jon Cobb Seconded: Cr Donna Humphris That Council a) Receive and note the Mayors Report for the month of August and September 2019. CARRIED

12 CHIEF EXECUTIVE OFFICER’S REPORTS

12.1 CHIEF EXECUTIVE OFFICERS REPORT

RESOLUTION 2019/262 Moved: Cr Donna Humphris Seconded: Cr Alison Petty That Council a) Receive and note the Chief Executive Officers report for the month of September 2019.

Page 10 Ordinary Council Meeting Minutes 22 October 2019

CARRIED

LAY GRAVEL ON VACANT BLOCK

RESOLUTION 2019/263 Moved: Cr Donna Humphris Seconded: Cr Alison Petty That Council approve expenditure to lay gravel on the block between Explorers Caravan Park and the Old Gaol. CARRIED

Adjournment: Council adjourned the meeting at 10:11am

Resumption: Council resumed the meeting at 10:45am

12.2 DEVELOPMENT OF A TOURISM EXPLORER CENTRE

RESOLUTION 2019/264 Moved: Cr Shirley Girdler Seconded: Cr Donna Humphris 1. That Council approve the development of an Explorers Tourism Centre facility as a destination as part of Council’s Tourism Strategy and that Officers seek appropriate funding to construct such facility. 2. That Concept plans be presented to a Councillor workshop to allow input on design and facilities and that further workshops be held to develop detailed displays and facilities. CARRIED

12.3 REQUEST FOR MEMORIAL - K DARE.

RESOLUTION 2019/265 Moved: Cr Donna Humphris Seconded: Cr Alison Petty That Council advise Ms Dare that approval is granted by Council for her to erect a monument to William Joseph Carr on Carr’s Hill subject to: 1. Approval for design and site placement being obtained from the Transport and Main Roads Department 2. Council to approve any proposed design 3. Council will consider a donation to the project in 2020/21 budget

Page 11 Ordinary Council Meeting Minutes 22 October 2019

4. Works will be need to be approved by Council and undertaken by Ms Dare. CARRIED

12.4 CANCELLATION OF SOLAR FARM

RESOLUTION 2019/266 Moved: Cr Donna Humphris Seconded: Cr Shirley Girdler That Council receive and note the report and approve the cancellation of the solar farm project but continue with the “on roof” solar solution and the small scale geothermal plant. CARRIED

13 COMMITTEE AUTHORITY MEETING MINUTES & BUSINESS ARISING

13.1 MINUTES OF AUDIT COMMITTEE MEETING - 4 OCTOBER 2019

RESOLUTION 2019/267 Moved: Cr Jon Cobb Seconded: Cr Shirley Girdler 1. That the Minutes of the Audit Committee Meeting held on Friday 4 October 2019 be received and the recommendations therein be adopted. CARRIED

14 GENERAL BUSINESS & MATTERS FOR NOTING REPORTS

14.1 CHRISTMAS LIGHTS COMPETITION

RESOLUTION 2019/268 Moved: Cr Shirley Girdler Seconded: Cr Donna Humphris That Council endorse the Christmas Lights Competition and donate the below prize money (i) 1st Prize - $500.00 (ii) 2nd Prize - $300.00 (iii) 3rd Prize - $200.00 CARRIED

Page 12 Ordinary Council Meeting Minutes 22 October 2019

14.2 GOVERNANCE SERVICES REPORT

RESOLUTION 2019/269 Moved: Cr Donna Humphris Seconded: Cr Jon Cobb That Council receive and note the Corporate & Governance Report for September 2019. CARRIED

14.3 REMUNERATION COMMISSION - 2019 REVIEW PROGRAM

RESOLUTION 2019/270 Moved: Cr Shirley Girdler Seconded: Cr Alison Petty That Council receive and note the report. CARRIED

14.4 OPERATIONAL PLAN 2019-20 PROGRESS REPORT - 30 JUNE 2019 (Q1)

RESOLUTION 2019/271 Moved: Cr Donna Humphris Seconded: Cr Jon Cobb That Council a) Receive and note the September 2019 quarterly report for the Operational Plan in accordance with s174 of the Local Government Regulation 2012. CARRIED

14.5 HUNGERFORD MOBILE TOWER UPDATE

RESOLUTION 2019/272 Moved: Cr Jon Cobb Seconded: Cr Alison Petty That Council (a) Receive and note the report. (b) Postpone the installation of the 4GX-lite Satellite Small Cell at Hungerford until Mobile Black Spot Program - Round 5 funding is announced in early 2020. (c) If Mobile Black Spot Program - Round 5 funding is unsuccessful enter into a contract with Telstra to install the 4GX-lite Satellite Small Cell at Hungerford.

Page 13 Ordinary Council Meeting Minutes 22 October 2019

CARRIED

14.6 ANNUAL REPORT FOR YEAR ENDED 30 JUNE 2019

RESOLUTION 2019/273 Moved: Cr Donna Humphris Seconded: Cr Shirley Girdler That pursuant to Section 182 of the Local Government Regulation 2012 a) Council adopt the Annual Report for the financial year ended 30th June 2019 as presented, and b) The Annual Report be placed on Council’s website within the required 2 week timeframe. CARRIED

14.7 CORPORATE SERVICES REPORT

RESOLUTION 2019/274 Moved: Cr Jon Cobb Seconded: Cr Shirley Girdler That Council a) Receive and note the Corporate Services report for the month of September 2019. CARRIED

14.8 ORGANISATIONAL STRUCTURE

RESOLUTION 2019/275 Moved: Cr Shirley Girdler Seconded: Cr Donna Humphris That Council (a) Approve the 2019 Organisational Structure. (b) Formally endorse Organisational Structure which took effect on 10 September 2019 CARRIED

Page 14 Ordinary Council Meeting Minutes 22 October 2019

14.9 SPECIAL HOLIDAY 2020 NOMINATION

RESOLUTION 2019/276 Moved: Cr Donna Humphris Seconded: Cr Shirley Girdler That Council nominate Friday, 22nd May 2020 as the Special Holiday for the Shindig Festival. CARRIED

14.10 YEAR OF THE OUTBACK FUNDING

RESOLUTION 2019/277 Moved: Cr Shirley Girdler Seconded: Cr Jon Cobb That Council (a) Reallocate a total of $19,250.00 from the following budget items to fund part of Councils Channel Country Quick Shears Shindig 2020: • $12,034.00 from Minor Grants/Donations Program. • $7,216.00 from Tourism Development Budget (b) Utilise the TRAIC funding for Minor Grants/Donations applications that Council receives from Community groups CARRIED

14.11 FINANCIAL SERVICES REPORT

RESOLUTION 2019/278 Moved: Cr Alison Petty Seconded: Cr Shirley Girdler That Council receive and note the Financial Services report for the month of September 2019. CARRIED

Adjournment: Council adjourned the meeting at 12:03pm

Resumption: Council resumed the meeting at 1:00pm

Page 15 Ordinary Council Meeting Minutes 22 October 2019

14.12 FINANCIAL REPORT

RESOLUTION 2019/279 Moved: Cr Jon Cobb Seconded: Cr Shirley Girdler That Council adopt the Financial Performance Report for period ending 30th September in accordance with Section 204 of the Local Government Regulations 2012. CARRIED

14.13 PROCUREMENT POLICY

RESOLUTION 2019/280 Moved: Cr Donna Humphris Seconded: Cr Shirley Girdler That Council adopt the reviewed Procurement Policy, as presented. CARRIED

Attendance: Ms Donna Hobbs attended the meeting at 1:11pm

14.14 RURAL SERVICES DEPARTMENT REPORT

RESOLUTION 2019/281 Moved: Cr Alison Petty Seconded: Cr Shirley Girdler That Council receive and note the Rural Services Department Report for September 2019. CARRIED

Attendance: Ms Donna Hobbs left the meeting at 2:15pm

14.15 ROAD SERVICES REPORT

RESOLUTION 2019/282 Moved: Cr Shirley Girdler Seconded: Cr Alison Petty That Council receive and note the Road Services report for the month of September 2019 and that Council staff arrange a survey with the community to provide feedback on the angle parking. CARRIED

Page 16 Ordinary Council Meeting Minutes 22 October 2019

Adjournment: Council adjourned the meeting at 2:29pm

Resumption: Council resumed the meeting at 3:11pm

14.16 PLANT COMMITTEE

RESOLUTION 2019/283 Moved: Cr Donna Humphris Seconded: Cr Jon Cobb That Council receive and note the Plant Committee report for the month of August 2019. CARRIED

14.17 PLANT REPORT

RESOLUTION 2019/284 Moved: Cr Shirley Girdler Seconded: Cr Jon Cobb That Council receive and note the report. CARRIED

14.18 PROJECT DESIGN AND CONSTRUCTION REPORT

RESOLUTION 2019/285 Moved: Cr Donna Humphris Seconded: Cr Shirley Girdler That Council a) Receive and note the Design and Project Management Report for September 2019. CARRIED

14.19 INFRASTRUCTURE REPORT

RESOLUTION 2019/286 Moved: Cr Alison Petty Seconded: Cr Donna Humphris That Council a) Receive and note the Infrastructure Report for the month of September 2019. CARRIED

Page 17 Ordinary Council Meeting Minutes 22 October 2019

15 LATE ITEMS

16 CONFIDENTIAL MATTERS

RESOLUTION 2019/287 Moved: Cr Jon Cobb Seconded: Cr Shirley Girdler

CLOSURE OF MEETNG

RECOMMENDATION THAT pursuant to Section 275 (1) of the Local Government Regulation 2012, the meeting be closed to the public at 3:27pm to discuss the confidential matters listed below: 16.1 DNRME - Investigation of Parcels of Land for Possible Transfer to Aboriginal People. This matter is considered to be confidential pursuant to Section 275(1) (h) of the Local Government Regulation 2012 as it deals with business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage. 16.2 Community Housing Buy Back Scheme - Staff Member Termination of Contracts This matter is considered to be confidential pursuant to Section 275(1) (b) of the Local Government Regulation 2012 as it deals with industrial matters affecting employees. 16.3 Swimming Pool Operations This matter is considered to be confidential pursuant to Section 275(1) (h) of the Local Government Regulation 2012 as it deals with business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage. 16.4 T2019-2020-106 Supply Delivery One (1) New Skid Steer Loader This matter is considered to be confidential pursuant to Section 275(1) (e) of the Local Government Regulation 2012 as it deals with contracts proposed to be made by Bulloo Shire Council. 16.5 T2019-2020-110 Thargomindah Airport Runway Reseal This matter is considered to be confidential pursuant to Section 275(1) (e) of the Local Government Regulation 2012 as it deals with contracts proposed to be made by Bulloo Shire Council. 16.6 T2019-2020-111 Bitumen Reseals 2019/2020 This matter is considered to be confidential pursuant to Section 275(1) (e) of the Local Government Regulation 2012 as it deals with contracts proposed to be made by Bulloo Shire Council.

Page 18 Ordinary Council Meeting Minutes 22 October 2019

16.7 Proposal to Clean Riverwalk paths This matter is considered to be confidential pursuant to Section 275(1) (e) of the Local Government Regulation 2012 as it deals with contracts proposed to be made by Bulloo Shire Council. 16.8 T2019-2020-111 Bitumen Reseals 2019/2020 - Late This matter is considered to be confidential pursuant to Section 275(1) (e) of the Local Government Regulation 2012 as it deals with contracts proposed to be made by Bulloo Shire Council. CARRIED

RESOLUTION 2019/288 Moved: Cr Donna Humphris Seconded: Cr Alison Petty That Council moves out of Closed Meeting into Open Meeting at 4:11pm. CARRIED

16.1 DNRME - INVESTIGATION OF PARCELS OF LAND FOR POSSIBLE TRANSFER TO ABORIGINAL PEOPLE.

RESOLUTION 2019/289 Moved: Cr Shirley Girdler Seconded: Cr Alison Petty That Council (a) Advise the Department of Natural Resources, Mines & Energy that Council:-

o will carry out further investigation and provide the Department with the specific location of the underground water pipeline service/s that passes through the USL land (Lot 6 on AP15851) and

o will support the registration of an easement for this infrastructure. (b) Advise the Department of Natural Resources, Mines & Energy that Council would consent to roads being opened within Lot 6 on AP15851 on the condition that the Department will be responsible for all survey requirements and costs associated with opening the roads (c) Advise the Department of Natural Resources, Mines & Energy that Council would consent to the road being opened within Lot 30 on WN8 Pasturage Reserve, Lot 33 on T19112 Recreation Reserve and Lot 519 on CP900061 Reserve for Heritage, Historical and Cultural Purposes to provide dedicated access to Lot 6 on AP15851 (and dedicated access to other parcels including Lot 500 on CP900062, Lot 26 on T19114 and Lot 35 on C8128) on the condition that the Department will be responsible for all survey

Page 19 Ordinary Council Meeting Minutes 22 October 2019

requirements and costs associated with opening the roads. (d) Request that the Department to consider the opening of the entire length of Cemetery Road in conjunction with the opening of the roads in (b) and (c) this will provide dedicated access to Lot 500 on CP900062 (Golf Club) and Lot 35 on C8128 (Cemetery). (e) Request that if the property is required to be fenced in the future and grids installed on the gazetted roads that further negotiations be undertaken with the appropriate owners for the cost of installation of the grids.

CARRIED

16.2 COMMUNITY HOUSING BUY BACK SCHEME - STAFF MEMBER TERMINATION OF CONTRACTS

RESOLUTION 2019/290 Moved: Cr Donna Humphris Seconded: Cr Jon Cobb That Council (a) Agree to the termination of the contract between Bulloo Shire Council and Andrew & Maxine Doyle, for the purchase of residence at 30 Fitzwalter Street, Thargomindah (Lot 44 on SP146435). (b) Delegate to the Chief Executive Officer to execute any necessary documentation in relation to the termination of contract. (c) Adjust Councils Asset Register and reverse any accounting treatment in line with Australian Accounting standards and the Local Government Act 2009 (d) Advise Andrew & Maxine Doyle accordingly of the termination of contract. (e) Advise Council’s Solicitor - Ian Rosenberger that the Contract has been terminated and to take appropriate action to finalise the arrangement.

CARRIED

16.3 SWIMMING POOL OPERATIONS

RESOLUTION 2019/291 Moved: Cr Shirley Girdler Seconded: Cr Jon Cobb That Council agree to advertise to lease the Thargomindah Town Swimming Pool operations to a private lessee and that the lease document be presented to Council for approval prior to advertising.

CARRIED

Page 20 Ordinary Council Meeting Minutes 22 October 2019

16.4 T2019-2020-106 SUPPLY DELIVERY ONE (1) NEW SKID STEER LOADER

RESOLUTION 2019/292 Moved: Cr Donna Humphris Seconded: Cr Shirley Girdler That Council not proceed with the tender as the submitted prices are over budget

CARRIED

16.5 T2019-2020-110 THARGOMINDAH AIRPORT RUNWAY RESEAL

RESOLUTION 2019/293 Moved: Cr Jon Cobb Seconded: Cr Donna Humphris That Council a) Accept the tender from COLAS Queensland Pty Ltd for T2019-2020-110 Thargomindah Airport Runway Reseal for the total sum of $434,518.44 Inc GST.

CARRIED

16.6 T2019-2020-111 BITUMEN RESEALS 2019/2020

RESOLUTION 2019/294 Moved: Cr Donna Humphris Seconded: Cr Alison Petty That Council receive and note the report.

CARRIED

16.7 PROPOSAL TO CLEAN RIVERWALK PATHS

RESOLUTION 2019/295 Moved: Cr Shirley Girdler Seconded: Cr Donna Humphris That Council agree to the proposal submitted by Mr Andrew Selmes to clean the Riverwalk pathways and other pathways within the town area of Thargomindah subject to:- 1. The machinery being inspected for safety reasons 2. Mr Selmes Meeting Council’s contractor requirements

Page 21 Ordinary Council Meeting Minutes 22 October 2019

3. That the area of pathway subject to the proposal be confirmed as all pathways (not footpaths) 4. That the quoted prices of $920 per month for the tourist season April to September and $360 per month for the off tourist season October to March remain in place for one year commencing November 2019.

CARRIED

16.8 T2019-2020-111 BITUMEN RESEALS 2019/2020 - LATE

RESOLUTION 2019/296 Moved: Cr Jon Cobb Seconded: Cr Alison Petty That Council receive and note the report.

CARRIED

17 NEXT MEETING

The next Council Meeting will be held on Tuesday 19th November 2019.

18 CLOSURE

The Meeting closed at 4:13pm.

The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 19 November 2019.

...... CHAIRPERSON

Page 22 Ordinary Council Meeting Agenda 19 November 2019

7 BUSINESS ARISING FROM PREVIOUS MEETING

8 RECEPTION OF PETITIONS

9 NOTICE OF MOTION

Nil

10 RESCISSION MOTIONS

Nil

Page 23 Ordinary Council Meeting Agenda 19 November 2019

11 MAYORAL REPORTS

11.1 MAYORS REPORT File Number: 108735 Author: John Ferguson, Mayor Authoriser: Lew Rojahn, Chief Executive Officer Attachments: Nil

RECOMMENDATION That Council a) Receive and note the Mayors Report for the month of October 2019.

MEETINGS

The Mayor and Councillors, as part of their roles attend a range of meetings. Accordingly meeting, appointments, functions, media commitments, civic receptions and committee meetings have been listed below. Consultation and Engagement for the month of October 2019.

October 2019 01st October – Public Lecture on Rural Development Policy – Mayor & CEO 02nd October – Rural Economies Forum – Mayor & CEO 02nd October – Linda Tilman Catch up – Mayor & CEO 03rd October – Jo Sheppard – Catch up – Mayor 09th October – Meeting with G. Dare – Mayor & CEO 13th – 16th October – LGAQ Annual Conference – Cr. Girdler, Cr. Petty and CEO 22nd October – Zoom Meeting – Thea Voogt 22nd October – Council Meeting 22nd October – Celebrating Multicultural QLD Regional Partnership Teleconference 23rd October – Hastings Deering – Hand Over of Machinery – Mayor & CEO 24th October – SWRED Meeting via Zoom – Mayor, Cr. Humphris, Cr. Girdler and CEO 25th October – SWRRTG Meeting via Zoom – Cr. Girdler & CEO

Media

ITEMS FOR INFORMATION AND DISCUSSION Nil

CORRESPONDENCE Outward Correspondence

Item 11.1 Page 24 Ordinary Council Meeting Agenda 19 November 2019

THE HON. MARK FURNER MP - THANKYOU LETTER FROM MAYOR

Item 11.1 Page 25 Ordinary Council Meeting Agenda 19 November 2019

12 CHIEF EXECUTIVE OFFICER’S REPORTS

12.1 CHIEF EXECUTIVE OFFICERS REPORT File Number: 108836 Author: Lew Rojahn, Chief Executive Officer Authoriser: Lew Rojahn, Chief Executive Officer Attachments: Nil

RECOMMENDATION That Council a) Receive and note the Chief Executive Officers report for the month of October 2019.

ITEMS FOR INFORMATION AND DISCUSSION

1.1 Digital Connectivity Consultation Continues. At the time of writing the report, FSG Had not met with Council Officers.

1.2 SWLGA – Meeting in St George

Cr Girdler, Ms Tamie Warner and I travelled to Balonne Shire on Thursday 7th October to attend the SWLGA meeting. A verbal report will follow.

1.3 SWQ Regional Partners Workshop

Cr Girdler, Ms Tamie Warner and I also attended the SWQ Regional Partners Workshop on the Friday in St George, after the SWLGA meeting. This meeting was to discuss the opportunities to meet the funding requirements of the $100 000 annual funding that Council recently received in relation to settling migrants into Bulloo Shire. We also arranged for Ms Noni McCarthy to attend as we believe we may end up partnering with her to meet the outcomes of the funding.

1.4 Invitation to sit on Grants Executive for Grants to local Government Model

I was recently contacted by Mr Warren Agnew, the Director General of the Department of Local Government and, Racing and Multicultural Affairs to invite me to participate in the Grants Executive of the new initiative by the Local Government Minister, namely the Grants to Local Government Model. The Grants Executive is tasked with the governance of the model and will oversee its long term implementation. It will include Directors - General from key State Agencies, a number of representative Local Governments and Local Government industry bodies (eg LGAQ and LGMA and LGFP). The first meeting of the executive is scheduled for 18/10/2019 which is the day before the Council meeting. I will need to teleconference in to the Executive meeting. A verbal report will be provided to the meeting on 19th October.

Item 12.1 Page 26 Ordinary Council Meeting Agenda 19 November 2019

1.5 Belcarra Stage 2 The Stage 2 changes under the Belcarra Report have recently been passed through the State Government. This again will have a significant impact on how Councils do business. A bulletin has been issued by the Department and is available on line for further reference.

Changes that are in effect immediately:

• Mandatory So you want to be a councillor? training for election candidates

• Transparent candidate bank accounts and financial returns

• New restrictions on decisions during the election caretaker period

• New requirements for candidates in groups

Changes in effect on 18 November 2019:

• Right to Information laws to cover Brisbane City Council civic cabinet meetings

• Expanded councillor rights to access council information

• Clarified responsibilities for councillors in preparing council budgets

• Changes to mayoral powers to direct Chief Executive Officers (CEO) and senior executive officers

• Changes to the appointment of senior executive officers

Changes in effect on 20 January 2020:

• Improved real-time donation disclosures

• Improved disclosures of real donation and gift sources

• Real-time expenditure disclosures

Changes in effect on 30 March 2020:

• Office of the Independent Assessor to investigate councillor conduct complaints for Brisbane City Council

Item 12.1 Page 27 Ordinary Council Meeting Agenda 19 November 2019

Engagement 8 October Regional Resilience Officer Recruitment update 9 October FSG – Digital Connectivity Project Dogga Dare 10 October Warri Gate Contract Evaluation – TraNSIT Jonelle Tyson – Resilience Officer Interview with Ali from Kickstart – Marketing Company 11 October TMR Catchup with Roger Hacquoil Act Director. 12-17 October LGAQ Conference – Cairns 22 October Dr Thea Voogt – Zoom Mtg – Cluster Fencing. Celebrating Multi Cultural Qld – Teleconference 23 October Hastings Deering – Machinery Handover PMH Cascade Software update 24/25 October SWRED/SWRRTG Zoom Meeting 4 November John Perry MPG Teleconference Plant Analysis Jim Grassick -DLGMA Geothermal Project Peak Services – Geothermal project All parties Geothermal Project Management discussion 5 November Ms Galipo 6 November PMH Software update 7 November SWQLGA St George with Cr Girdler and Tamie Warner 8 November Celebrating Multi Cultural Qld Catch up with Department on funding guidelines 9 November LDMG Meeting

Item 12.1 Page 28 Ordinary Council Meeting Agenda 19 November 2019

13 COMMITTEE AUTHORITY MEETING MINUTES & BUSINESS ARISING

Nil

Page 29 Ordinary Council Meeting Agenda 19 November 2019

14 GENERAL BUSINESS & MATTERS FOR NOTING REPORTS

14.1 GOVERNANCE SERVICES REPORT File Number: 108456 Author: Sally Byrne, Manager Corporate and Governance Authoriser: Lew Rojahn, Chief Executive Officer Attachments: Nil

RECOMMENDATION That Council a) Receive and note the Corporate & Governance Report for October 2019.

ARISING FROM PREVIOUS MEETINGS Resolution Action Status 2019/63 Noccundra Reserve for Racecourse • Ian A Rosenberger Surveyors engaged That Council to prepare a new Survey Plan for the a) Engage a registered Cadastral unsurveyed Noccundra Racecourse Surveyor to prepare a new Survey Reserve - Lot 4 on BI13 Plan for the unsurveyed • Letter of Appreciation forwarded to Noccundra Racecourse Reserve - Janine York from DNRME for all her Lot 4 on BI13 with an area of about assistance in researching historical 140ha. records relating to the Racecourse b) Advise the lessee of Nockatunga Reserve. Station (Lot 3 on BI22), Bobs Flat • 5 August 2019 Advice received from Pty Ltd, of the outcome of the Ian Rosenberger that he has prepared investigation:- a draft plan and a copy has been 1. That the approval was given to forwarded to DNRME for confirmation transfer the Reserve to the new that it is in accordance with their location and the approval for an requirements. The plan will be area of about 140ha was submitted for registration once gazetted on 14/4/1990, but the confirmation has been received. area was never physically • Letter forwarded to the Lessee of surveyed. Nockatunga Station advising of the 2. Council as Trustees of the outcome of the investigation by Reserve will engage a registered DNRME. Cadastral Surveyor to prepare a • Letter forwarded to Noccundra Sports Survey Plan of the area. Club advising of the outcome of the c) Advise the Noccundra Sports Club investigation by DNRME.3 of the outcome of the • 22 August 2019 advice received from investigation Ian Rosenberger that they have d) A report be prepared for Council compiled Plan of survey SP310346 and to investigate the dedication and have forwarded a copy to DNRME for opening of the Warry Gate Road accreditation and survey plan passing processing. The original plan has been

Item 14.1 Page 30 Ordinary Council Meeting Agenda 19 November 2019

and access road to the Reserve. forwarded to DNRME for registration. • 8 October 2019 Verbal advice from DNRME advising that the survey plan for Lot 1 on SP310316 is in the process of being registered. 2019/64 Locality Boundary and Name Change • A draft copy of the suggested changes That Council to locality names and boundaries for a) Lodge a suggestion with DNRME to localities within the Bulloo Shire as per have the following changes to resolution has been forwarded to locality names and boundaries for Justin Kingsford at DNRME for his localities within the Bulloo Shire:- comments prior to lodging formal • Alter the boundary of the letter for suggested change. locality Thargomindah and • 16 July 2019 - Email received from discontinue the localities of Justin Kingsford DNRME advising that Dynevor, Norley and Bullawarra the draft documentation submitted • Amend to locality boundary of meets the requirements and to Bulloo Downs Cameron and forward Councils official request Corner together with a letter of support. Remove Wonpa Station & o • 18 July 2019 - Official request and Tickalara Station from Bulloo Downs and include these in Letter of Support forwarded to the the locality of Cameron DNRME for consideration. Corner • 3 Oct 2019 Email received from Justin • Change locality name of Kingsford DNRME forwarding latest Nockatunga (includes plan of proposed amendments to the Nockatunga Station and names and boundaries of the localities Noccundra Township) to of the Bulloo Shire and an update on Noccundra the project. (see information under b) That in accordance with the Place Locality Boundary and Name Change Names Act 1994 Council provide Proposal section of this report) the critical documentation required, including a Letter of Support to DNRME 2019/147 Sale of House - Eccles Street • Waiting on power to be connected to That Council advertise the house • Letter of Offer for Network Connection located at Lot 1 on SP302781 in Eccles to Lots 1-4 SP302781 received from Street for sale by public tender when Ergon (Cost $15,874) with anticipated power is connected. network connection works to be completed with supply to the allotments 23 weeks from receipt of acceptance of offer. • Acceptance of Offer returned to Ergon with payment for works on 8 August 2019 (23 weeks from this date – 16 January 2020) • Infrastructure Department have advised that the vacuum sewerage is connected and that the water will be

Item 14.1 Page 31 Ordinary Council Meeting Agenda 19 November 2019

connected by mid-September. • Tender documents prepared and will be advertised week ending 13 September 2019. The documents state that application for power has been made and Ergon have advised that the work will be completed by 16 January 2020. • Tenders called with closing date Friday 11 October 2019. • 25 September - Verbal advice from Ergon that a site visit was carried out last week by designer and works are now in design stage. She also advised that as a result of the site visit there will be a change in scope of works which will result in power also being available for supply to Sams Street lots, this will not result in any additional cost to Council.

2019/194 Expression of Interest in Vacant • Quotes were obtained from 2 Industrial / Township Land surveyors and a purchase order has That Council been issued. The survey work will commence week ending 13 September a) Survey Lot 5 SP106864, Lot 6 2019. SP106864 and Lot 7 SP106864 and then offer for tender for • The correspondent has been advised of individual sale. Councils decision. • Surveyors were on site 13 September b) Advise the correspondent of 2019 to carry out an Identification Councils decision accordingly. Survey and are in the process of preparing a new reconfiguration of lots survey plan to include section of the walking track and tree line in the current Lot 1 SP106864. • 1 November Ian Rosenberger forwarded an Identification Survey Sketch Plan I269666 and original Plan of Survey SP310350. The Plan of Survey (SP310350) has been prepared to rearrange the boundaries of Lots 1 & 5 on SP106854 into new Lots 1 & 2 which overcomes the encroachment i.e. a small section of the walking path. • Plan of Survey SP310350 to be signed by Mayor and CEO and returned for lodging at the Titles Office.

Item 14.1 Page 32 Ordinary Council Meeting Agenda 19 November 2019

CUSTOMER SERVICE Customer Requests (OP 2000) Listed below is a summary of the 13 External Service Requests received for the month of October 2019.

Department - Type Number Road Conditions 4 Dogs and Cats 0 Housing Maintenance (Rentals) 9 Council Building Maintenance 2 Footpaths 2 Public Toilets 0 Sewerage Complaint 0 Tourism Enquiries 0 Aerodrome 0 Total 13

PLANNING Development Applications

Material Change of Reconfiguring a Lot Operational Work Building Work Use 1** Nil Nil Nil

**Council received one Material Change of Use but it was incomplete and are waiting on the additional information and payment of fees before assessment.

BUILDING, PLUMBING & DRAINAGE APPLICATIONS Nil

GOVERNANCE ANNUAL REPORT 2018/19 The Annual Report for 2018/19 that was presented to Council at the October 2019 Ordinary Meeting was placed on Council’s Website on Monday 28 October 2019.

Local Government Bulletins

Item 14.1 Page 33 Ordinary Council Meeting Agenda 19 November 2019

The table below outlines the bulletins received from the Department of Local Government, Racing and Multicultural Affairs Title and Description Comments 05/19 Recent Changes to legislation – The Local Government Electoral Implementation of Stage 2 reforms for the Local (Implementing Stage 2 of Belcarra) and Government sector Other Legislation Amendment Act 2019 The purpose of this bulletin is to provide information was assented to on 30 October 2019. about recent legislative amendments to implement Changes that are in effect immediately: the second stage of the Queensland Government’s  Mandatory So you want to be a rolling reforms for the Local Government sector. councillor? training for election candidates

 Transparent candidate bank accounts and financial returns

 New restrictions on decisions during the election caretaker period

 New requirements for candidates in groups

Changes in effect on 18 November 2019:  Right to Information laws to cover Brisbane City Council civic cabinet meetings

 Expanded councillor rights to access council information

 Clarified responsibilities for councillors in preparing council budgets

 Changes to mayoral powers to direct Chief Executive Officers (CEO) and senior executive officers

 Changes to the appointment of senior executive officers

Changes in effect on 20 January 2020:  Improved real-time donation disclosures

 Improved disclosures of real donation and gift sources

 Real-time expenditure disclosures

Item 14.1 Page 34 Ordinary Council Meeting Agenda 19 November 2019

 Changes in effect on 30 March 2020:

 Office of the Independent Assessor to investigate councillor conduct complaints for Brisbane City Council

LOCALITY BOUNDARY AND NAME CHANGE PROPOSAL DNRME forwarded by email a copy of the latest plan of the proposed amendments to the names and boundaries of the localities of the Bulloo Shire. The new plan has been produced at A1 size and reflects a change to the original submission. The change has been made to change the boundary of Bulloo Downs and the new locality of Thargomindah to include Lot 2599 on PH20 (part of Bulloo Downs Station) in the Locality of Bulloo Downs. This change will place all lots which form part of Bulloo Downs station and are controlled by Gibson Grazing Pty Ltd within the Locality of Bulloo Downs. (Lot 2599 on PH20 is included in the current locality of Bullawarra – under the proposal all properties in the locality of Bullawarra are to be included in the locality of Thargomindah). As an update to the project… DNRME approached several key stakeholders including Australia Post, Police Services, Bureau of Statistics, Telstra and Public Safety Business Agency for comment and feedback on the proposed changes. The response period closed on 30 September with Australia Post, Queensland Ambulance Services and Queensland Fire and Rescue Services offering no objections to the proposed changes. On confirmation that Council support the change (Lot 2599 on PH20 to be included in the locality of Bulloo Downs) the proposal will be presented to the Minister for his endorsement and if successful, the job will be advertised for public comment for a period of two months with submissions closing on the 24 January 2020. A return email was forwarded to DNRME advising that Council support the proposed change in the boundary of Bulloo Downs and Thargomindah placing Lot 2599 on PH 20 (which forms part of Bulloo Downs Station) into the Locality of Bulloo Downs, this will ensure that the properties controlled by Gibson Grazing Pty Ltd are within the locality of Bulloo Downs.

PROPERTY MATTERS – Subdividing Residential Lots - Lot 2 on SP302781 • Advice received that Councils offer to sell Lot 2 on SP302781 has been accepted. Arrangements have been made for the Contract for Sale to be prepared. • Contract for Sale prepared and has been forwarded for signing – Settlement date has been set for 25 November 2019

Hungerford Caravan Park • Rosenberger Surveyors and Solicitors carried out a survey of the Hungerford Caravan Park on 4th August 2018 to determine boundary of the Park as it appears the toilet block is on the boundary line. • 7 September 2018 Ian Rosenberger verbally advised that he has carried out the Identification Survey and that the fence line encroaches approx. 4.7m onto the Road

Item 14.1 Page 35 Ordinary Council Meeting Agenda 19 November 2019

Reserve and that the building is 17mm from the boundary line. Ian is forwarding a written recommendation that Council make application for part road closure to include the fenced area that encroaches on the Road Reserve. • 5 October 2018 Ian Rosenberger has been advised to make application for part road closure in conjunction with submitting the identification survey sketch plan with the Department of Natural Resources & Mines and Energy. • 23 November 2018 Ian Rosenberger confirming telephone advice that he is to make application to DNRME for the closure of road abutting the Hungerford Caravan Park along the southern frontage of Lot 3 on SP116273. • 3 December 2018 Ian Rosenberger emailed copy of draft plan (Lot 1 on SP310319) cancelling Lot 3 on SP116273 and part of USL, being Closed Road) that will be finalised by 7 December 2018 and application made to DNRME. • 5 February 2019 - Ian Rosenberger advised that the Plan has been lodged with DNRME. • 5 March 2019 – Ian Rosenberger advised that the matter is currently being assessed by DNRME staff and it is expected a letter of offer in relation to the proposed Road closure will be made once the usual advertising and notice requirements have been attended to. This may take approximately two months, based on previous transactions. • 22 July 2019 - DNRME forwarded letter regarding the Application for Permanent Road Closure enclosing the following:-

o copy of Notice published in the Government Gazette of 19 July 2019, o copy of Notice to be placed in the Warrego Watchman, . Notice placed in the Warrego Watchman 2 August 2019 o copy of signs to be printed and laminated and placed in a conspicuous position immediately on or near the road as advertised. . Signs forwarded to Sheree Parker in Hungerford to be placed on the fence of the Caravan Park abutting Hanson Street. . Objections close on the 29th August 2019. • 4 September 2019 Declaration forwarded to DNRME that the signs were placed in conspicuous positions and maintained from 26 July to 2 September 2019. • 8 October 2019 Verbal advice from DNRME that they are in the process of having the portion of land valued and should be completed by 4 November. Once the valuation has been received DNRME will forward Council offer to purchase the portion of land to be included in new Lot 1 on SP310319.

Industrial Land Lots - Lots 1 to-3 on SP289775

The 3 lots are part of the Pasturage Reserve and Council have made application to purchase the lots as freehold land to extend the available Industrial Land area within the Town of Thargomindah. • 16 July 2019 MacDonnells Law advised that they had been notified that QSNTS are no longer representing the Kullilli People in relation to future act related matters, and to contact Ms Cassandra Stevens as the contact person of the Kullilli Bulloo River Aboriginal Corporation RNTBC (Corporation).

Item 14.1 Page 36 Ordinary Council Meeting Agenda 19 November 2019

• MacDonnells Law emailed Ms Stevens at the Kullilli Bulloo River Aboriginal Corporation to clarify that:

o the land is not unallocated State land but rather, is Reserve for Pasturage Purposes; and o DNRME has agreed in principle to revoke the Reserve and sell to the land to Council subject to addressing native title.

• Ms Stevens replied by confirming receipt of emails and confirming 'the PBC office will now be the primary contact for all future act matters relating to the Kullilli people's Native Title Determination area'.

• 16 July 2019 Email forwarded to DNRME requesting a twelve month extension up to and including 31 August 2020 to enable Council to finalise addressing Native Title etc.

• 23 August 2019 MacDonnells Law forwarded a copy of letter from Ms Stevens at the Kullilli Bulloo River Aboriginal Corporation advising that Kathryn Ridge of Ridge Associates Pty Ltd is acting for the Corporation. The letter also indicates the Corporation's interest in 'any profit-sharing proposals' Council may be able to accommodate in the context of the compensation package under schedule 18 of the ILUA (Option for compulsory acquisition of native title by agreement for the freeholding of land). As an indication of the potential arrangement alluded to, the attached DNRME Guideline deals discusses such arrangements, although in the context of the surrender of native title over USL. At page 4, the Guideline refers to when those USL parcels 'become freehold then up to 50% of the nett proceeds from the sale is provided to the native title party.'

• 30 August 2019 MacDonnells Law forwarded Council a copy of draft letter to Ridge and Associates for comment the letter requests that the Corporation put forward its proposed 'compensation package' (per Schedule 18 of the ILUA) for Council's consideration as the next step . MacDonnells Law advised that Council is happy with the draft.

Item 14.1 Page 37 Ordinary Council Meeting Agenda 19 November 2019

14.2 CHANGE OF DECEMBER ORDINARY MEETING DATE File Number: 108744 Author: Daniel Dare, Executive Assistant Authoriser: Lew Rojahn, Chief Executive Officer Attachments: Nil

PURPOSE The purpose of this report is to change the December Ordinary meeting date.

APPLICABLE LEGISLATION Local Government Regulations 2012 – Section 277

POLICY CONSIDERATIONS Nil

CORPORATE & OPERATIONAL PLAN CONSIDERATIONS Nil

RECOMMENDATION That Council (a) Hold the scheduled Ordinary Meeting of Council for the Month of December 2019 on Friday 13th December 2019.

BACKGROUND Councils Ordinary Meeting of December is scheduled for Tuesday 17th December. Council breakup party is scheduled for Friday, 13th December 2019 therefore it would be beneficial to hold the Council Meeting on Friday 13th rather than Tuesday 17th December so that Councillors will be in town to attend the Christmas Party. Council’s Christmas close down period begins on Friday 20th December and returning to work Monday 6th January 2019.

Previous Council Resolutions related to this Matter Nil

DISCUSSION It is recommended that Council change the date of the December Ordinary Meeting to Friday 13th December to coincide with Council breakup party and advertise in accordance with:- Local Government Regulations 2012 – Section 277 (1) A Local Government must, at least once in each year, publish a notice of the days and times when (a) its ordinary meetings will be held; and (b) the ordinary meetings of its standing committees will be held.

Item 14.2 Page 38 Ordinary Council Meeting Agenda 19 November 2019

(4) The local government must immediately notify any change to the days and times mentioned in subsection (1) or (3) in the same way as the days and times were previously notified.

FINANCIAL IMPLICATIONS N/A

CRITICAL DATES 19 November 2019

CONSULTATION N/A

Item 14.2 Page 39 Ordinary Council Meeting Agenda 19 November 2019

14.3 CORPORATE SERVICES REPORT File Number: 108755 Author: Tamie Warner, Corporate Services Manager Authoriser: Lew Rojahn, Chief Executive Officer Attachments: 1. Thargomindah Town Map 2019 2. Thargomindah VIC Fun Photo Signs Drafts/Ideas

RECOMMENDATION That Council a) Receive and note the Corporate Services report for the month of October 2019.

CORPORATE SERVICES ORGANISATIONAL ACTIVITY • Interviews were held for the Roller Operator Positions, these were not filled due to applicants not being suited for positions. • Interviews for the Civil Engineer Position are organised to commence early November. • Organisation for the Christmas Party 2019 is complete with it being held 13th December 2019. • All Position Descriptions for the Organisation were reviewed and finalised in preparation of Performance Reviews. • National Safe Work Month went well with three major incident drills actioned. All parties involved reacted and well, however there are improvements to come within our internal processes. • Christmas Shutdown letters were distributed to all employees besides the Skeleton Crew employees. • Performance Review documents have been updated and edited for the 2019 Performance Reviews, starting mid-November. • Zoom facility (video chat) has been setup with training for employees on how to use, is to come.

HEADCOUNT Class Opening Balance New Starters Resigned/Retired Closing Balance Full Time 56 1 1 56 Part Time 3 1 2 Casual 5 1 6 Totals 64 1 1 64

PLEASE NOTE: An employee moved from a Part Time positon to a Full Time position this month.

NEW STAFF 1 X RECREATIONAL STAFF (CASUAL) RESIGNATIONS / TERMINATIONS 1 X TERMINATION – WORKSHOP SUPERVISOR (FULL TIME)

Item 14.3 Page 40 Ordinary Council Meeting Agenda 19 November 2019

2 X RESIGNATIONS – COFFEE ON DOWLING ATTENDANT (FULL TIME) – TERMINATED AS OF 05/12/2019

RECRUITMENT ACTIVITY Number of Position Start Date End Date Status Applicants 2 X Roller Operator Closed – No applicants were filled 3 26/09/2019 04/10/2019 (Full Time) for the role. 1 x Road Services Closed – Position filled by an Administration Officer 0 26/09/2019 04/10/2019 internal employee. (Part-time) Closed – Interviews to be held 1 x Civil Engineer 10 26/09/2019 25/10/2019 11th and 12th November.

DIVERSITY DEMOGRAPHICS Executive Services - 10 Full Time Part Time Casual Trainee/Apprentice Male Female Male Female Male Female Male Female 5 4 1 Governance Services - 3 Full Time Part Time Casual Trainee/Apprentice Male Female Male Female Male Female Male Female 3 Rural Services - 2 Full Time Part Time Casual Trainee/Apprentice Male Female Male Female Male Female Male Female 1 1 Financial Services - 5 Full Time Part Time Casual Trainee/Apprentice Male Female Male Female Male Female Male Female 2 2 1 Road Services - 20 Full Time Part Time Casual Trainee/Apprentice Male Female Male Female Male Female Male Female 17 2 1 Town Services - 15 Full Time Part Time Casual Trainee/Apprentice Male Female Male Female Male Female Male Female 8 5 2 Corporate Services - 9 Full Time Part Time Casual Trainee/Apprentice Male Female Male Female Male Female Male Female 1 6 2 Total Male: 38 Total Female: 26

EQUAL EMPLOYMENT OPPORTUNITY Employee EO Target Groups

Item 14.3 Page 41 Ordinary Council Meeting Agenda 19 November 2019

Aboriginal, Torres Strait Islander 14 Non English Speaking Background 3 Disabled 1

AGE DISTRIBUTION

Executive Services – 10 16-20 21-29 30-44 45-55 56-64 65+ 4 2 1 3 Governance Services- 3 16-20 21-29 30-44 45-55 56-64 65+ 2 1 Rural Services - 2 16-20 21-29 30-44 45-55 56-64 65+ 1 1 Financial Services - 5 16-20 21-29 30-44 45-55 56-64 65+ 1 2 1 1 Road Services - 20 16-20 21-29 30-44 45-55 56-64 65+ 1 2 6 6 4 1 Town Services – 10 16-20 21-29 30-44 45-55 56-64 65+ 3 3 6 3 Corporate Services - 9 16-20 21-29 30-44 45-55 56-64 65+ 3 4 2

TRAINING ORGANISATIONAL ACTIVITY • Traffic Management Implementation training held in Thargomindah. Staff were required to complete pre-training exam with a pass rate of 80% • Pool Lifeguard – 3 Staff members were trained this month making a total of 4 Pool Lifeguards • Various Plant training – A1 Group Training flew out and delivered plant training to staff this included the following; o Roller Ticket o Grader Ticket o Front End Loader o Skid Steer o Backhoe o Excavator o Forklift In future when Council are engaging an RTO for plant training rural properties will be involved.

TRAINING ACTIVITY Completed Training Training Program Participants Department RTO Comments

Item 14.3 Page 42 Ordinary Council Meeting Agenda 19 November 2019

Processing in 1 Governance Civica Online Training Cemeteries Plant Training 20 Road Services & Town A1 Group Training Training held in Services Thargomindah Pool Lifeguard 3 Corporate Services & All About Training held in Town Services Aquatics Quilpie Traffic Management 10 Road Services & Town Acquired Training held in Implementation Services Awareness Thargomindah (Refresher & Full) Training Bank Rec Training 1 Financial Services Civica Online Training Debtors Training 2 Financial Services Civica Online Training Finance Officer 1 Executive Services Training held in Network Roma Reflect Training 1 Technical Services Training held in Cunnamulla Cert III in Water 1 Town Services Simmonds & Online training Industry Treatment Bristol

Upcoming Training Training Program Department RTO Comments InBody Training Corporate Services InBody – Body Composition Training held on the Gold Analysers Coast Asset Training Town Services Civica Online training Local Government Executive Services LGFO Conference held at the Finance Professionals Gold Coast Conference

Budget to date TRAINING ($300,000.00) Town Services $4,057.27 Rural Services $10,175.68 Road Services $40,983.02 Governance Services $5,019.01 Executive Services $15,791.68 Financial Services $7,809.12 Corporate Services $4,429.67 Whole Organisation Training $36,521.82 Total $124,787.27 Percentage Expended 41.59%

Item 14.3 Page 43 Ordinary Council Meeting Agenda 19 November 2019

WHS ORGANISATIONAL ACTIVITY (LEAD INDICATORS)

• National Safe Work Month was held with three major incidents occurring as drills to test our employees. These consisted of a Confined Space Event, Fire Drill and snake bite in a rural area. All employees reacted well but there are now new procedures and drills being put in place. • 2 x Hazards were eliminated at the Administration Building. • 22 x Contractor Inductions were completed (16 online, 6 onsite). • 2 x Site Induction Checklists were completed. • 3 x Procedures were reviewed. • 17 x Pre-starts completed.

WHS LAG INDICATORS 2019 – 2020 FINANCIAL YEAR

• The Lag Indicators for October show that there was one Incident. The Incident involved an employee not completing a task correctly. • The employee has been consulted with and refreshed on the correct way to complete this task. When consulted, the employee said they knew how to complete this task correctly but thought it wouldn’t hurt to do it this way just this once. • Incident resulted in a very minor wound to the hand, first aid was applied instantly and wound has healed well.

Item 14.3 Page 44 Ordinary Council Meeting Agenda 19 November 2019

Lag Indicators 5

4

3

2

1

0 Fatalities Serious Notafiable Dangerous Public Worplace Work Cover Near Hit Property Injuries Illnesses Incidents Injuries Injuries Claims Damage

July August September October November December January February March April May June

VIC ORGANISATIONAL ACTIVITY

Numbers through the Thargomindah Visitor Information Centre for September are listed below:

October Visitor Numbers 500

450 427

400 371

350

300

250

200 153 150 128

100

50 4 0 0 2017 2018 2019 Visitors 153 371 427 Locals 4 0 128

Visitors Locals Linear (Visitors)

Item 14.3 Page 45 Ordinary Council Meeting Agenda 19 November 2019

SWRED TOURISM GROUP SWRED have submitted an application with Year of Outback Tourism Events Program to provide an event launch stand for all SWRED tourism operators at Easter in the Vines 2020 at Riversands Winery in St George.

FREE CAMPING POLICY The first draft of the Bulloo Shire Council free camping policy and regulations for Thargomindah has been written and submitted to Council for review and amendments.

EXPLORER’S CENTRE – AR/VR SCOPE Work has commenced on the vision and scope of the AR & VR of the Explorer’s Centre and will be sent to prospective companies who specialise in this area for further ideas and costs once completed.

Tourism Marketing – Media Activities Bulloo Herald Magazine Magazine is currently being edited with recent additions and changes.

Bulloo Region Mud Map The first proof hasn’t been received yet from graphic designer.

Thargomindah Mud Map Proof submitted to Council for review. (See attached)

Photo Opportunity Signs Photo opportunity signs submitted to Council for review. (See attached)

Item 14.3 Page 46 Ordinary Council Meeting Agenda 19 November 2019

Advertising and marketing campaign for September. • Development of Dig Tree & Burke & Wills experience on front cover of Visit Bulloo magazine is still underway with Live Orbis. • Social Media – Facebook Campaign results Oct 2019  Page Followers have increased by 205 people to 3317 Followers with no paid or boosted advertising  To put into perspective: Experience Charleville Facebook Page has 3290 followers, 27 less than Visit Bulloo. Cunnamulla Fella Visitor Centre Facebook Page has 2805 followers, 512 less than Visit Bulloo Visit Quilpie Facebook Page has 1320 followers, 1997 less than Visit Bulloo Visit Roma Facebook Page has 1010 followers, 2307 less than Visit Bulloo • Event Promotion  Cameron Corner New Year’s Eve Party  Shearer’s Shindig

EVENT MANAGEMENT Shearer’s Shindig We have decided to change the name of the Channel Country Quick Shears Shindig to the Shearer’s Shindig. The name was too long and didn’t really give an indication of the full range of activities available during the event. We also came up with the following brand story and essence of the festival.

The event is a shared celebration between visitors and locals to recognise the contribution and hard work of shearer’s past and present. Showcasing their wit, humour and work ethic through a variety of entertainment. The event is centred round the shearer’s contribution to the economy and development of all of the regional towns. It will commence with a journey through sheep country with an itinerary of entertainment provided at each location. Thargomindah will then put on a festival filled with comedy music pig racing and the grand finale Quick Shears.

The event management document has been completed and Danielle is working through the items that need to be completed by this month.

Rural Men’s Night Entertainment has been booked for Rural Men’s Night. We have entertainer Danny McMaster, who is a comedy impressionist extraordinaire, the man of many voices. He has performed on every major TV show in Australia throughout the 80’s and 90’s and was the voiceover expert on Australia’s Funniest Home Video Show for nine years.

We also have guest speaker Wally Fullerton-Smith who is an Australian former professional rugby league footballer of the 1980s and 1990s. An Australian international and Queensland State of Origin representative back-rower, he played club football in Queensland, France, England and New South Wales.

Item 14.3 Page 47 Ordinary Council Meeting Agenda 19 November 2019

Survey Statistics

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Future attractions data summary Jan to April– 2019

In order for Council to make informed decision on where to invest funds into future tourism assets, we have an ongoing a survey with the visitors who came into the visitor information centre on what type of future attraction would they like to see in Thargomindah. Survey Monkey Responses are as follows:

LIBRARY & HEALTHY COMMUNITY PROGRAM

Achievements for the month • Circus workshop held over school holidays • Vital Health Workshop held as part of school holiday program • Orienteering workshop as part of school holiday program • Attended My Health Records training in Quilpie • Development of Health and Wellbeing Calendar • Implement recovery of overdue Library books • Liaised with hospital on health concerns presenting in our community to be used in Health and Wellbeing Noticeboard

Activity No. Library visits 55 Healthy Body-Happy Mind (Seniors Program) 16 Getting Out ‘N About to Beat The Drought (Community Program) - Ignite the Energy (Adults Program) Walking Weights - Healthy Play-Happy Days (Community Program) Bowls 48 Be Health Aware Not Health Beware – Quit Smoking -

Item 14.3 Page 50 Ordinary Council Meeting Agenda 19 November 2019

School Holiday Program – Week 1 (23 – 27 Sep) 35

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Thargomindah Remote Secondary Learning Facility

Recent discussions with Mr Daniel Roy, the Teacher Aide at the Thargomindah Remote Secondary Learning Centre have been held to discuss the potential enrolments for 2020.

At this stage it is looking like there could be up to 14 kids enrolling in the centre for 2020. Mr Roy has informed me that there are enough phone lines to accommodate this however sufficient learning space for each student will be issue.

Manager of Corporate Services will discuss future options with Jenny Swaddling the CSDE principal.

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14.4 FINANCIAL REPORT File Number: 108778 Author: Brett Williams, Finance Manager Authoriser: Lew Rojahn, Chief Executive Officer Attachments: 1. Depot Report

PURPOSE The purpose of this report is to present to the Council Monthly Financial Statements.

APPLICABLE LEGISLATION Section 204 of the Local Government Regulations 2012

POLICY CONSIDERATIONS Nil

CORPORATE & OPERATIONAL PLAN CONSIDERATIONS Nil

RECOMMENDATION That Council adopt the Financial Performance Report for period ending 31st October in accordance with Section 204 of the Local Government Regulations 2012.

BACKGROUND In accordance with Section 204 of the Local Government Regulations 2012, Council must prepare a financial report and present the report at each meeting of government.

Previous Council Resolutions related to this Matter Nil

DISCUSSION Financial statements including Councils Operating Statement and Statement of Financial Position (balance sheet), are included as attachments for information of Council as at 31st October 2019. Performance to Budget Operating Capability (deficit). The budget performance year to date figure reflects monthly performance (actual). As Council levies the yearly rates and charges twice a year the budget will reflect this as it is raised (rather than on a monthly basis). Accordingly, operating capability is positive. A summary of the Actual v Budget Estimates in relation to the Operating Statement is outlined in the table below:-

Item 14.4 Page 59 Ordinary Council Meeting Agenda 19 November 2019

OPERATING STATEMENT Revenue & Expenditure budgets are as expected for the end of October, given that rates have been issued. It would be expected that they would be sitting at approx. 34% of the overall budgets. The table below gives a breakdown of the relevant programs. • Operating Revenues 27.89% • Operating Expenditures 35.52% OPERATING REVENUE Actual Budget % of Annual Budget Rates & Charges 2,486,500 5,010,992 49.62% Rates and charges have been levied for the first half of the year. These have been levied in August and levies will reflect in the September Statements. It is anticipated that the majority of receipts will be paid in September and October. Fees & Charges 68,123 46,060 147.90% Fees & Charges that are performing well within budget see below:-. • Annual Dog Registrations totalling $5,345.80 have been levied. (Budget of $7,260.00) • Tourism Receipts are currently $44,364.50 (Budget of $14,000) Music Muster Rental Income 171,049 321,700 53.17% Interest 73,643 347,960 21.16% Recoverable Works 364,581 2,425,000 15.03% Other Revenue 55,678 224,000 24.86% Subsidies & Grants 975,747 6,667,017 14.64% OPERATING EXPENDITURE Administrative & Governance 1,259,874 3,815,716 33.02% The majority of the accounts relating to this budget are within or below the pro-rata budgets the exceptions being annualised accounts which are at 9% • Insurances totalling $184,146.90 to date, with a budget of $221,500.00. • Subscriptions totalling $71,842.64 to date, with a budget of $93,602.00. Community Service Costs 909,327 2,325,274 39.11% Infrastructure Operations 875,452 1,609,560 54.39% Recoverable Works Costs 628,778 2,163,000 29.07% Council has spent $450,035.41 out of the budget allocation of $1,088,000.00 for RMPC works. Net Plant Operating Costs (387,504) (1,335,500) 29.02% • Plant Hire is tracking within budget to make the budget. • Expenses for Registration & Insurance are annual costs and have been paid. • Other operating costs are within budget Health & Environment Costs 185,941 741,250 25.08% Finance 32,759 115,097 28.46% • Costs to date are for Bank Charges, this figure will reduce next month.

Item 14.4 Page 60 Ordinary Council Meeting Agenda 19 November 2019

• Interest on Loans paid quarterly with the first payment paid October. Depreciation 1,481,717 4,445,152 25.00% Depreciation has not been run as such is an estimate. Works Administration Costs 356,407 1,163,180 30.64%

Capital Works The table below shows total expenditures for 2019/20 against the budget for the year for each category. Details of Capital works projects have been included in the Officers reports. G/L No Actual to Date Budget 19/20 (19/20) Land 1709-4000-0 $0.00 $15,000 Rental Buildings 1728-4000-0 $110,000.00 $270,725 Buildings 1729-4000-0 $120,068.70 $1,675,778 Other Structures 1739-4000-0 $94,474.60 $10,222,993 Plant & Equipment 1749-4000-0 $744,670.59 $1,531,037 Furniture & Fittings 1759-4000-0 $13,312.69 $73,026 Road Infrastructure 1769-4000-0 $406,746.49 $4,796,368 Road Infrastructure 1769-4010-0 $287,771.26 $412,519 (NDRRA) Sewerage Infrastructure 1789-4000-0 $86,703.00 $274,161 Water Infrastructure 1779-4000-0 $86,110.78 $906,012

Balance Sheet Cash at bank – the majority of this has been invested in QTC at market rates to maximise return on investment.

BANK $ INTEREST RATE NAB 597,275.50

QTC 18,060,870.62 2.41% TOTAL 18,658,146.12

Item 14.4 Page 61 Ordinary Council Meeting Agenda 19 November 2019

Financial Sustainability Indicators The current and cash expense ratios are within guidelines. The negative operating surplus reflects that that Council has expended cash on work/projects and is awaiting reimbursement once this money is claimed this will change the ratio in the remainder of the year.

Key Local Government Performance Indicators 31/10/1 Indicator Target Comment 9 Current Ratio Is Council able to pay Current Within recommended off its short-term >3.0 Assets/Current 11.88% guidelines. liabilities with its Liabilities current assets? Operating Surplus Ratio Surplus/(Deficit Yearly Rates have been Does Council have ) from council levied.($5.11m) sufficient operating Betwee operations / Annualised Payments for revenue to meet n 0 & Revenue 0.27% Insurance, Registration and 10% generated from Council operating subscriptions costs? Council operations

Cash Expense Ratio Has Council properly Cash at Bank / planned for when 3 Expected cash 15.53 Better than recommended payments associated months operating costs months guidelines. with Council activities for one month are due?

2019/2020 Budget Annual budget entered.

FINANCIAL IMPLICATIONS- Operating revenues at 27.89% Operating Expenditures at 35.52%.

CRITICAL DATES N/a

CONSULTATION Nil

Item 14.4 Page 62 Ordinary Council Meeting Agenda 19 November 2019

Bulloo Shire Council Operating Statement For the period ended 31 October 2019 1 July 2019 to 30 June Budget 2020 2019/2020 Notes Operating Revenue Rates and Charges 2,560,200 5,157,795 Less: Discount, Rebate & Remissions -73,700 -146,803 2,486,500 5,010,992

Fees and Charges 68,123 46,060 Rental Income 171,049 321,700 Interest 73,643 347,960 312,815 715,720

Recoverable Works 364,581 2,425,000 Other Income 55,678 224,000 Subsidies and Grants 975,747 6,667,017 1,396,006 9,316,017

Total Operating Revenues 4,195,321 15,042,729 27.89%

Operating Expenditure Administration and Governance Cost 1,259,874 3,815,716 Community Service Costs 909,327 2,325,274 Infrastructure Operations 875,452 1,609,560 Recoverable Works Costs 628,778 2,163,000 Net Plant Operating Costs (387,504) (1,335,500) Health and Environmental Costs 185,941 741,250 Finance 32,759 115,097 Depreciation 1,481,717 4,445,152 Works Administration Costs 356,407 1,163,180 5,342,751 15,042,729 35.52% OPERATING CAPABILITY -1,147,430 0

Capital Items Sale of non-current assets 0 0 Contributions 0 0

Item 14.4 Page 63 Ordinary Council Meeting Agenda 19 November 2019

Subsidies and Grants 566,779 825,000 Flood Damaged Road Write-Off 0 0 INCR / (DECR) IN OPERATING -580,651 825,000

,, Bulloo Shire Council Statement of Financial Position For the period ended 31 October 2019 1 July 2019 to Budget 30 June 2020 2019/2020 Current Assets Cash and Equivalents 18,631,958 19,310,286 Trade and Other Receivables 381,360 936,109

Inventories 449,277 414,508 Total Current Assets 19,462,595 20,660,903

Non -Current Assets Trade & Other Receivables 517,020 547,586 Property, Plant and Equipment 193,984,942 199,200,610 Total Non-Current Assets 194,501,962 207,342,117

TOTAL ASSETS 213,964,557 220,409,099

Current Liabilities Trade and Other Payables 561,737 587,475 Borrowings 528,429 506,124 Provisions 548,571 412,168 Total Current Liabilities 1,638,737 1,505,767

Non -Current Liabilities Trade and Other Payables 0 0 Borrowings 1,827,640 1,379,089 Provisions 98,763 218,743 Total Non-Current Liabilities 1,926,403 1,597,832

TOTAL LIABILITIES 3,565,140 3,103,599

NET COMMUNITY ASSETS 210,399,417 217,305,000 Community Equity Asset Revaluation Reserve 87,220,992 93,127,070 Accumulated Surplus 123,112,425 124,178,430 Shire Capital 0 0 Other Reserves 0 0 TOTAL COMMUNITY EQUITY 210,333,417 217,305,500

Item 14.4 Page 64 Ordinary Council Meeting Agenda 19 November 2019

Item 14.4 Page 65 Ordinary Council Meeting Agenda 19 November 2019

Item 14.4- Attachment 1 Page 66 Ordinary Council Meeting Agenda 19 November 2019

Item 14.4- Attachment 1 Page 67 Ordinary Council Meeting Agenda 19 November 2019

Item 14.4- Attachment 1 Page 68 Ordinary Council Meeting Agenda 19 November 2019

14.5 FINANCIAL SERVICES REPORT File Number: 108779 Author: Brett Williams, Finance Manager Authoriser: Lew Rojahn, Chief Executive Officer Attachments:

RECOMMENDATION That Council a) Receive and note the Financial Services report for the month of October 2019.

DIG TREE REPORT Dig Tree Monthly Financial Reports – 31st October 2019

MONIES HELD IN BULLOO SHIRE COUNCIL TRUST ACCOUNT BURKE & WILLS DIG TREE As of 31st October 2019 Opening Balance 01-10-19 $ 19,201.68 Receipts 1st – 31st October 2019 Money received from the Dig Tree Total Income $42,402.08

Payments Transfer Payments $ 20,455.23

Closing Balance 31/10/19 $ 21,946.85

Item 14.5 Page 69 Ordinary Council Meeting Agenda 19 November 2019

PLANT AND EQUIPMENT PROFITABILITY The table below shows actual vs budget BSC Plant Profitability to 31st October 2019.

REVENUE 31st October 2019 % Budget 7000 -0001 ASSET & RESOURCE MANAGEMENT 7100-0002 PLANT 7100-1100 Fuel Rebate Subsidy $20,503.00 29% 70,000 7100-1900 Flood Truck Revenue $0.00 0% $0 7100-1905 Plant Hire $1,086,124.30 34% $3,200,000 7100-1917 Other Income - Plant $22.73 0% $10,000 7100-1918 Profit/Loss on Disposal of Assets $0.00 0% $0 TOTAL REVENUE $1,106,650.03 34% $3,280,000

EXPENDITURE

31st October 19 % Budget 7100-2005 Plant Maint. - Parts & Labour $296,610.81 37% $795,000 7100-2010 Plant Maint. - Tyres & Batteries $38,609.20 23% $167,000 7100-2015 Plant Maintenance - Fuel & Oils $169,529.49 34% $500,000 7100-2020 Plant Rego. & Insurance $131,106.16 82% $160,000 7100-2025 Workshop Consumables $5,550.75 11% $50,000 7100-2026 Private Plant Hire $0.00 0% $40,000 7100-2030 Workshop Operating Costs $51,288.15 35% $146,000 7100-2035 Radio & T.V. Maintenance $462.06 7% $6,500 7100-2600 Depreciation-Plant & Depot $323,733.33 33% $971,200 TOTAL EXPENDITURE $1,016,889.95 36% $2,835,700

SURPLUS/(DEFICIENCY) 31st October 19 % Budget

$89,760.08 20% $444,300

Item 14.5 Page 70 Ordinary Council Meeting Agenda 19 November 2019

ASSET MANAGEMENT TENDER Item Amount Department Status T2019-2020-101 $$$ Works New vehicles received: Purchase of: Department • 1 x New Prado • 1 x New Prado • 1 x Toyota Cruiser Ute • 1 x Toyota Cruiser Ute • 1 x Dual Cab Hilux • 3 x Dual Cab Ute Remaining 2 x dual cab utes due to arrive Wednesday 6/11/2019. Trade/Sale of: • 1 x Hyundai Wagon Trade/Sale of • 1 x Single Cab Ute • 1 x Hyundai Wagon – • 3 x Dual Cab Ute PVE Civil Solutions collected 1/11/2019 • 1 x Single Cab Ute – St George Freight collecting for BK Trading 6/11/2019 • 1 x Dual Cab Ute – St George Freight collecting for BK Trading 6/11/2019 • 1 x Dual Cab Ute – In for repairs and possible collection from BK Trading • 1 x Dual Cab Ute – Caleb Galipo collected

T2019-2020-102 $$$ Works New rollers delivered. Purchase and Trade / Sale Department 2 x Multi Tyred Rollers

T2019/2020-103 $$$ Works WN & TL Hickey Pty Ltd unable to comply Winning & Crushing of Gravel Department the reporting requirements of QGL02, Management of Respirable Crystalline Silica in Queensland Mineral Mines and Quarries. Offer letter emailed to Tolbra with an accepting response 1/11/2019.

T2019-2020-104 $$$ Works New grader delivered. Purchase & Trade / Sale of Department Grader

T2019/2020/105 Works Advertised Wednesday 30/10/2019 to open Sale Surplus Plant Department tender. Due to close 5:00pm 20/11/2019.

T2019/2020-106 Works RFT closed Wednesday 28/08/2019. Supply & Delivery New Skid Department Report to Council and Council decided not Steer Loader to proceed as response prices are over budget.

Item 14.5 Page 71 Ordinary Council Meeting Agenda 19 November 2019

T2019-2020-107 Infrastructure RFT closed Friday 11/10/2019. Sale of House & Land at 33 department Report to Council. Eccles Street, Thargomindah

T2019-2020-108 Works RFT closed Tuesday 6/08/2019. Purchase One New Dual Cab Department Report to Council and Council requested Hilux re-advertisement. Advertised Wednesday 30/10/2019 to open tender. Due to close 5:00pm 20/11/2019.

T2019/2020-109 Works To be advertised. Sale of Surplus Dongas Department

T2019-2020-110 Infrastructure RFT closed Friday 13/09/2019 but was Thargomindah Airport Runway department reopened and closed on the Wednesday Reseal 2/10/2019. Report to Council and Council accepted the tender from COLAS. Successful and unsuccessful letters emailed and posted, waiting for a response from COLAS.

T2019-2020-111 Works RFT closed 17/10/2019. Bitumen Reseal 2019/2020 Department Report to Council.

T2019/2020-112 Works To be advertised. Purchase of Water Tank Department (Sold Mobile Batch Plant)

T2019-2020-113 Finance To be advertised. Pre-qualified Suppliers Recall Department

T2019-2020-114 Governance To be advertised. Sale of Land Department

EXPRESSIONS OF INTEREST Item Amount Department Status EOI2019-2020-101 Infrastructure EOI closed 28th October 2019. Management of department Report to Council. Thargomindah Airport

Item 14.5 Page 72 Ordinary Council Meeting Agenda 19 November 2019

PROCUREMENT Bulloo Shire Council Procurement Policy states the commitment of Council to assist the local businesses in the development of competitive local business and industry. This is stated in Council Procurement Policy Statement No. 2: “Council acknowledges that it has an important role to play in the local economy and is committed to assisting local industry engage in business with Council.” To date, Council has paid a total of $1,043,298.98 to local businesses for all goods and services procured from 1st July 2019 to 31st October 2019.

Debtors (including Rates) Summary Debtors Category Current 30 Days 60 Days 90 Days Balance Sundry Debtors $28,192.02 $23,994.04 $0.00 $5,327.74 $57,513.80 Staff Debtors $0.00 $0.00 $0.00 $0.00 $0.00 Qld Govt. Debtors $0.00 $62,915.36 $13,975.00 $0.00 $76,890.36 Fed Govt. Debtors $0.00 $0.00 $0.00 $0.00 $0.00 Housing and Common Fees $6,340.44 $2,729.72 $1,220.00 $7,876.21 $18,166.37 TOTAL $34,532.46 $89,639.12 $15,195.00 $13,203.95 $152,570.53

RATES Rates $ Brought forward arrears 49,228.35 1468.69 Interest Rates Levied in 2019-20 2,628,468.33 Total 2,679,165.37 Rates Collected during 2019-20 2,548,430.28 Government & Council pensioner subsidy 2019-20 1,491.36 Discount on rates collection during 2019-20 72,208.77 Write-Offs 14.52 Credit supplementary notices 440.44 Total Outstanding Balance 56,580.00 Outstanding Instalments not yet due 9,270.01 Current Outstanding Balance 47,309.99

Item 14.5 Page 73 Ordinary Council Meeting Agenda 19 November 2019

14.6 RURAL SERVICES DEPARTMENT REPORT File Number: 108840 Author: Donna Hobbs, Manager Community Services Authoriser: Lew Rojahn, Chief Executive Officer Attachments:

RECOMMENDATION That Council a) Receive and note the Rural Services Department Report for October 2019.

Hungerford Update Rural Services Manager visited Hungerford on 5 October 2019. General maintenance items that have been completed during the month include installation of the new shade over the playground. Council’s Rural Services Manager has also been liaising with the Hungerford Sports Club who would like to replace shade trees that have died at the Hungerford Sports Grounds.

Council’s Chief Executive Officer and Rural Services Manager attended the Hungerford Sports Day which drew a huge crowd this year. It is an absolute credit to the small committee and band of volunteers who run the event each year. Doug Clifford reported serving over 250 meals at the camp cook out on Friday night. The committee has introduced a great new idea to promote the sponsors that generously donate to their event – drum socks.

Noccundra Update

Item 14.6 Page 74 Ordinary Council Meeting Agenda 19 November 2019

Rural Services Manager visited Noccundra on 12 October and 5 November 2019. Outstanding items that have now been completed at Noccundra include: - Handrail around septic - New fence around playground - Ceiling in BBQ Shelter All members of the Rural Services Team attended the Noccundra Rodeo, catching up with those that had time to chat in between campdraft and motorbike events. The event drew campdrafters from far and wide who were chasing all important points for the ACA Competition. Neil, Margaret and Sarah were also kept busy over the weekend with the influx of visitors. The Shitbox Rally with with 560 participants visited Noccundra in October. Thirteen planes also flew in during the month.

New fencing around playground and septic at Noccundra

Neil Turner inspecting the new ceiling in the BBQ area.

Landholders During October, a range of consultations have been undertaken face to face, on property and at community events, including the Hungerford Sports, Noccundra Sports and Channel Country Ladies Day. Face to face consultations included Durham Downs, Wiralla, Wombula, Thargomindah Station, Yakara, Moombidary, Naryilco and Nappamerrie. Telephone consultations with Kilcowera, Boodgheree, Omicron, Nooyeah, Currawinya National Park, Norley, Moombidary, and Autumnvale. Issues that have been identified during this period include: - Bush Fire Management (referred to Operations. FIRECOMS procedure also emailed to new Operations staff) - Grids on Woomoonooka Road need cleaning out (referred to Operations) - Wild Dog Barrier Fence needs repairing (referred to DAFF) - Poor condition of road from Moombidary to Hungerford and opportunity to grade while there is moisture in the ground. (referred to Operations) - Enquiring about community events (referred to Information Centre) - Treatment of Weeds (RLO provided advice) Property visits to Bulloo Downs and Tickalara have been postponed due to rain.

Item 14.6 Page 75 Ordinary Council Meeting Agenda 19 November 2019

Shar Jem Gypsy Camel Trek The Shar Jem Gypsy Camel Trek passed through Thargomindah on their trek from Hermannsberg in the Northern Territory to Taree on the mid-north coast of NSW. The Shar Jem Gypsy Camel Trek was named after two of Mr Watts' friends who died of cancer. The crew camped at the Rodeo Grounds, with locals donating hay to feed the camels, before they headed off down the Hungerford Road.

Shar Jem Gypsy Camel Team

Flood Watch Cameras Craig Alison and Barry Walden have been contacted in relation to Flood Watch cameras at Soonah and Yappi Crossings that are not operational. Aquamonix are dialling in remotely to see if they can rectify the problem. These will eventually be replaced by river and rain gauges that are being installed under a South West RED Project. These gauges will report information to the Bureau of Meteorology. These sites include: - Wilson River - Bellalie Creek - Yappi Crossing - Soonah Crossing

Policy Workshop A workshop has been scheduled for 20 November 2019 to amend Policy No.3.03.1 Maintenance of Access Road & Private Aerodrome Policy. This workshop includes Council, Operations and Finance Staff to ensure a comprehensive review. The policy needs to provide a framework with validated figures that staff can explain and implement on the ground.

Camp Facilities Rural Lands Team collated a database for the Operations Department that details properties that have camp facilities, how many staff they can cater for, cost per night.

Item 14.6 Page 76 Ordinary Council Meeting Agenda 19 November 2019

Water Agreements Tay Proud and Ben Ferguson have commenced the review of the Water Point Agreements with the mapping of Council owned water points and private water points that are accessed by Council for roadworks. Water points from Thargomindah to Boodgheree had been mapped at the time of this report. Water points will be mapped, then data validated by Council staff and landholders prior to agreements being completed.

Frosty Barton and Ben Ferguson at Boodgheree Station

Fodder Harvesting Workshop – Thargomindah - 30 October 2019 A Fodder Harvesting Workshop was held by DAFF in the Kullilli Room, with the onsite component being conducted on the Thargomindah Town Common. Six landholders attended this workshop.

Southern Qld Landscapes Forum – Toompine - 31 October 2019 SQ Landscapes held a consultative forum at Toompine on Thursday 31 October. Council’s Rural Lands Officer and Karen and Sam Luckcraft (Yakara Station) attended this forum.

BIOSECURITY

Wild Dog Management Council’s RLO is undertaking inspections of the airstrips since the recent storms, in preparation for the November Baiting Program. Baiting meat is arriving on Friday 15th November and will be stored in the Council freezer container until baiting commences. Dogs trapped include 3 at Pinindary and 3 at Yenlora, with traps also set on Nooyeah and Wiralla. Properties outside the Wild Dog Barrier Fence have indicated that they will ground bait prior to Christmas.

Town Common Council’s Rural Lands Officer has been undertaking water runs, repairing fences in the channels and had to destroy an old horse at the owner’s request.

Weeds Council’s Rural Lands Officer has undertaking treatment and monitoring of coral cactus on the Blackgate and Road and Hungerford Road. Undertaken a site visit for the weed project with Norley to treat Mimosa in dams on Orient Station. Weed management was also discussed on the property visit to Durham Downs.

Item 14.6 Page 77 Ordinary Council Meeting Agenda 19 November 2019

Town Animals Rural Services Manager and Rural Lands Officer attended a dog incident on Saturday 26 October, with the Rural Services Managing completing the administrative actions in line with the Animal Management Act (Cats and Dogs)2008. Four dogs were impounded for the month of October. Traps are being utilised be Council’s RLO and local community members to trap wandering dogs. Two dogs were Declared Regulated (Dangerous) Dogs during the month.

2019 Channel Country Ladies Day Council’s Rural Services Manager was Acting CEO for the week leading up to the Channel Country Ladies Day. A large dust storm on the Wednesday prior led to Operations and Infrastructure staff undertaking additional cleaning and removal of sand from the streets. Generators, tables, chairs and air conditioners were delivered to the Caravan Park. Marquees were erected and also dismantled after the event. Feedback from event organisers about Council’s contribution was very positive. Over 250 women attended the event, travelling from as far as New Zealand to attend.

Border Regions Organisation of Councils (BROC) Council’s Rural Services Manager is attending (as an observer) the Border Regions Organisation of Councils Meeting being held in Moree on Friday 8 November 2019.

“BROC is a regional organisation consisting of eight member Councils which crosses the Queensland/NSW border. BROC members have the strength in numbers when lobbying political leaders for support or funding, the chance to share information, communication and support network with other Councils

There are many common issues shared with BROC member councils, some of which include water (all member councils are in the Murray Darling Basin), communication, economic development and tourism, transport and roads, emergency services, mental health, weeds and waste.

Members have exposure to quality speakers on issues relevant to all BROC councils. Recent speakers addressing BROC have covered topics such as Refugees in regional Australia, renewable energy, tourism, National Biosecurity Act, National Heavy Vehicle Regulator, Border Rivers Environmental Water Network and Emergency Services”

Item 14.6 Page 78 Ordinary Council Meeting Agenda 19 November 2019

14.7 INFRASTRUCTURE REPORT File Number: 108842 Author: Wayne Mills, Manager Infrastructure Authoriser: Lew Rojahn, Chief Executive Officer Attachments: Nil

RECOMMENDATION That Council a) Receive and note the Infrastructure Report for the month of October 2019.

PURPOSE The water and sewerage systems within the Bulloo Shire are operated and maintained by the Bulloo Shire Council and includes the township of Thargomindah, Hungerford and Noccundra.

WATER

Thargomindah Total water usage for the month of October in Thargomindah was not recorded at Bore 01, due to faulty water meter. The replacement of the meter will require isolation of the town supply and is programmed October following supply of the necessary pipework and equipment to carry out this work. • Council’s annual allocation (Licence No. 618478) 345,000KL • % of allocation used flow metre to be replaced • Maximum Air Temperature 41.1o C. • Minimum Air temperature 10.2o C. • Average Maximum Air Temperature 32.3o C. • Average Minimum Air Temperature 17.5o C. • Recorded rainfall for 3.6mm The meter reading for the water consumption for Thargomindah is still outstanding and the delay for the replacement of the faulty meter, is a combination of several smaller projects that require to be completed to allow for the upgrade of the faulty meter.

Hungerford (Non-potable & Raw Water Supplies)

• No incidents were reported with regards to both the raw and bore supplies during October.

• All dams in the offsite river storage have currently and sufficient storage to allow town usage without restrictions over the next 6 months.

Item 14.7 Page 79 Ordinary Council Meeting Agenda 19 November 2019

SEWERAGE • Repairs are ongoing with the repairs to the electrical switchboard for the control and operation of the wastewater treatment plant, with final labeling and setup by mid- October. • The replacement of one of the two macerator/transfer pumps installed in the Vacuum Pump Station is planned for October, as part of the servicing program put in place to ensure minimal disruption to the system. • Calculated volume of effluent pumped and processed by the sewerage treatment plant on going, with the following results recorded. The flow through the Thargomindah Sewerage Treatment plant for the month of October was:

o total discharge pumped to wastewater treatment plant 1,982.80KL o total volume of effluent discharge from Wastewater Plant 1,980.30KL o average daily discharge to wastewater plant A 63.88KL o total discharge from Wastewater Plant (July to October) 7,656.70KL

AIRPORT • Operation of the Thargomindah Airport during October was without incident; • The installation of the three phase power connection for REX Airlines Power supply has been completed by Ago Vires. • Operations have programmed the required work to the wind direction indicator circle at Thargomindah, Hungerford, and Noccundra airports with all works to be completed prior to Christmas shutdown. • Apart from the standard visits for Thargomindah clinic, the RFDS had zero (0) evacuations from the Thargomindah Airport during October 2019.

PARKS & GARDENS • The duties and responsibilities of the Parks and Gardens Staff, are to ensure all of Council owned outdoor areas and facilities are maintained and are presented at a high standard to the community and visitors at all times: o General whipper snipped and mowed grassed footpaths and general tidy up of the town streets;

• Projects up and coming:

o Watering system has been installed along trees, east and north of truck stop amenities to ensure adequate water is provided to the trees on a regular basis

o The area locally known as the Botanical gardens, is now being looked at to be upgrades with selected native plants and shrubs including native fruit trees to be planted within this area, with suitable descriptive name plates installed providing information of the plants.

COMMUNITY BUILDINGS

Item 14.7 Page 80 Ordinary Council Meeting Agenda 19 November 2019

• Minor general maintenance matters, reported during the month of October were rectified in a timely manner. • The hall evaporative air-conditioner is being replaced due to major faults. Memorial Hall • During October the existing evaporative air-conditioner in the hall failed several times requiring extensive repair work to be carried out, ensuring its temporary continual operation, with the works required including:

o Replacement of belts; o Rebuilding collapsed blower fan and assembly; o Replacement of bearings. • As the majority of these work occurred in the last week of October, It is intended to present Council with an detailed report for the December council meeting, on defects, costs and ongoing maintenance requirements associated with the maintaining the evaporative air-conditioner at the hall.

CARAVAN PARKS Explorers Caravan Park • Leak in irrigation line adjacent to amenity block was repaired and site left clean and tidy. Yapunyah Caravan Park • No major faults were reported for the Yapunyah Caravan Park.

WASTE & LANDFILL • Waste collection through the month of October was carried out without incidence; • A continual watch will be kept of the collection process to ensure that only one bin is collected unless the owner of the property has requested the additional service to be added to their property; • The shredding of green waste is in progress, with wood chip being mixed into existing stockpile grass clippings, with the stockpile to be continually turned over on a monthly basis, and mulch to be utilized around town on Council gardens.

SOLAR POWER PROJECT • Draft report from peak Services on the additional 14 solar sites selected for both Thargomindah (8) and Hungerford (6) is expected to be delivered to Council, by early November 2019.

COMMUNITY CENTRE

The following attendance figures for the community Centre are for October 2019: Rodger Fraser Community Centre – October 2019 Gym 57 Youth Activities 97

Item 14.7 Page 81 Ordinary Council Meeting Agenda 19 November 2019

Adult Exercise 19 Squash 1 Tennis 8 Snooker 0 Table Tennis 5 Bowls 24 Movie Night 20

• Note: During the morning sessions of the community session operating for the month of October one person attended and on that day used both the gym and upstairs adult exercise area.

PROJECTS The installation of the new trunk main from Bore 01 to the Cooling ponds is planned for construction mid-November. This new will replace the existing failing steel main, with work programmed to commence on Monday 11 November, 2019. Due to the complexity of rebuilding the headworks of Bore 01 and the connection of the new trunk main to the reconfigured Bore 01 headworks and cooling ponds, two planned night works have been planned, where the town water supply will be turned off, to allow for the necessary maintenance works to be carried out. • Firstly, the part reconfiguration of the Bore 01 headworks will be carried out, with this work commencing at Midnight on Saturday 16 November 2019, with the town water supply being returned around 04:00 am; • The second stage, of the programmed works will require two crews working simultaneously, connecting the new trunk main into town water supply taking off line the failing trunk main. • This work, has been programmed to commence at midnight on Tuesday 19 November 2019 with the town water supply being returned around 04:00 am and involves the following: a. Connection of Bore 01 into the new trunk main. b. Connecting cooling pond supply into the new trunk main.

Item 14.7 Page 82 Ordinary Council Meeting Agenda 19 November 2019

14.8 CHILDCARE - 20 FREW STREET File Number: 108856 Author: Wayne Mills, Manager Infrastructure Authoriser: Lew Rojahn, Chief Executive Officer Attachments: 1. Service Request 108133

PURPOSE The purpose of this report is to confirm a budget endorsement for the replacement of carpet with vinyl in four (4) bedrooms at 20 Frew Street which currently has dual occupancy as a day-care and a residential tenancy.

APPLICABLE LEGISLATION NA

POLICY CONSIDERATIONS NA

CORPORATE & OPERATIONAL PLAN CONSIDERATIONS Nil

RECOMMENDATION a) That Council agree to endorse a budget of $12,000 for the replacement of carpet with vinyl in bedrooms at 20 Frew Street. b) Carry out investigation into cause of water penetration into building to allow for costings to be budgeted into 2020-2021 budget.

BACKGROUND Council received a Service Request Form from the operator of the Childcare, on the 2nd October 2019 advising that there was water leaking into the bedrooms at 20 Frew Street causing staining on furniture and the carpet. The Manager of Town Services went and inspected the issue that day and found that the water was entering the building around the windows. During the inspection it was also noted that the carpet was wet and showed signs of decay and mildew. On Wednesday 30th October Council received a phone call from the operator advising that as per Uniting Care safety requirements she would need to close ‘Val’s Place’ until the mildew was no longer an issue in the building.

Previous Council Resolutions related to this Matter Nil

DISCUSSION

Discussions were held on Saturday 2nd November 2019 between Mayor, Councillors, CEO and Manager of Town Services regarding rectification of this issue, where Council agreed to carry out

Item 14.8 Page 83 Ordinary Council Meeting Agenda 19 November 2019 the necessary replacement of the existing floor carpet floor coverings and replace with Vinyl, removing the problem of damp, mildew carpet.

Council further discussed the need for further investigation of external water entry into the home adjacent to the front door with a view to carry out the necessary repairs during the next financial year.

FINANCIAL IMPLICATIONS Replacement of flooring - $10,000 to $12,000

STRATEGIC/OPERATIONAL RISK Nil

CRITICAL DATES

15th November 2019

CONSULTATION Nil

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14.9 ROAD SERVICES REPORT File Number: 108868 Author: Julie Stewart, Adminstration Officer Authoriser: Lew Rojahn, Chief Executive Officer Attachments: Nil

RECOMMENDATION That Council receive and note the Road Services report for the month of October 2019

WORKS REPORT Bulloo Shire Maintenance budget consists of $1.095 million across all local roads for the 2019/2020 financial year. The below is the expenditure for each road, totalling $568,032.35 expenditure to date. Not all roads have a budget amount, although these roads are not excluded if any works are to be scheduled. Budget transfers will be done accordingly. Budget remaining is $526,967.65 PROJECT % COMPELTION COMMITTED COMMENTS Bulloo Shire Maintenance EXPENDITURE from August 2019

Road Asset Management $37,430.01 Hungerford, Naccowlah & Bundeena camp maintenance, mid-way bore installation with solar panels & Grid inspections were booked under this item.

Hungerford Rd $95,647.20 Medium formation grade was completed from Hungerford to Thargomindah Grid Clean outs along 7 Grids

Warry Gate Rd $12,074.63 Repair & install signage & a grid was installed. Grid Clean along 6 Grids Soonah Crossing Rd $2,526.21 Grid Clean along 2 Grids

Tickalara Rd $3,750.00 Multiple grid cleanout Innamincka Rd $1,437.00 Guide post installation Orientos Rd $3,610.00 Multiple grid cleanout Cameron Corner Rd $6,495.16 Multiple grid cleanout

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Moomba Rd $2,150.00 Multiple grid cleanout Besm Rd $4,045.05 Grid Clean Bypass Rd $1,870.00 Grid Cleanout Racecourse Rd $6,167.46 Medium formation grade & a grid cleanout

Dig Tree Rd $3,750.00 Multiple grid cleanout Omicron Rd $2,150.00 Multiple grid cleanout Bulloo Downs Rd $367,942.37 Medium & Heavy formation grade – also the hired camp has been booked under camp establishment, hence the expenditure being high.

Autumnvale Rd $2,253.05 Grid Clean Woomanooka Rd $14,513.22 Grid replacement & multiple grid cleanout

TOTAL $526,967.65

CAPITAL PROJECTS 2019/2020 These projects for Road services will be carried out in this financial year by Bulloo Shire Staff or Contracted DESCRIPTION BUDGET FUNDING EXPENDITURE START FINISH TO DATE Innamincka Missing $925,512 TIDS $336,000 $472,224.58 2/9/19 Link Council-$425,591 Ch124.45-126.45 R2R - $163,921 Comments Innamincka Rd 2km Seal Warry Gate Seal $945,000 R2R – $295,000 $ Chainage 51-53 2km Funded Depreciation $650,000 Comments Works are starting January 2020 Reseals $750,000 Funded Depreciation $0 Comments Waiting on Council confirmation from Tender and works will be done prior to Christmas shut down Airport & Industrial $780,000 R2R-$280,000 Intersection Funded Depreciation $500,000

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Comments Orientos Intersection $80,000 R2R-$30,000 Upgrade Funded Depreciation $50,000 Comments Works to start November 2019 Bulloo Downs Bridge $160,000 R2R $80,000 Cap Grants $80,000 Comments TIDS Quilpie Rd Seal $1,000,000 Fully funded by TIDS 159.87-163.43 Comments Works to Start January 2020 SWRED Flood $ Gauges Comments Council is responsible for building 4 x concrete slabs for the gauges. There are 2 projects- 1 is a combined SW Red project and involves gauges at Wilson, Balalie and Congi (rain gauge) and it is 74% funded and 24% Council Contribution. The other project is $100,000 for Bulloo Shire project for gauges at Yappi and Soonah and it is 100% funded. Council has received $31,500 for this project.

Burke & Wills Bridge $240,614.00 Queensland Disaster (Grant) Resilience Fund Comments Airport Carpark $ Comments Works to be included with airport reseal Flood Damage QRA $ Comments Reconstruction of Flood damaged roads will be contracted out and quotes are currently underway. Kerb and Chanel & $525,000 W4Q Widening Comments Vehicle Flood Ramps $10,000 Capital Grants Comments SES Flood Ramps $80,000 Capital Grants Comments Water Points $75,000 Funded Depreciation Comments

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Grids and Gates $100,000 Funded Depreciation Comments

• EMERGENT WORK for “TREVOR” event, this was activated on 01 April 2019 and had 90 days to complete emergent works. Roads completed for Emergent Works are Autumnvale Rd, Soonah Crossing Rd, Bulloo Downs Rd, Omicron Rd, Bransby Santos Rd, Cameron Corner Rd, Warri Gate Rd, Orientos Rd and Tickalara Rd. Restoration works will start once accepted by Disaster Recovery Funding Arrangements (DRFA). DRFA is replacing the term “NDRRA” Road Services have now submitted the emergent works and is now with QRA for review. Emergent Works Budget $0 Expended $299,386.25 Job Number 3200-1419-0

Reconstruction of flood damaged roads are currently being quoted by Contractors to have this work completed by the end of 2019.

• MAINTENANCE CREW, working under RMPC Budget installing signs, guide posts & awaiting products to commence pothole patching.

RMPC 2019/2020 Current Claim Claim to date Remaining Allocated for financial year $89,788.41 $248,879.57 $1,054,720.43 $1,303,600.00

RMPC – Two Crews are working on RMPC works at this stage CREW 1 is working on Bundeena Rd with a Heavy Shoulder Grade. Crew 2 is working on Bundeena Rd with Shoulder Grading MAINTENANCE CREW is working on guide posts, signage and pothole patching.

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14.10 DROUGHT RELIEF FUNDING File Number: 108882 Author: Lisa Otaola, Grants Officer Authoriser: Lew Rojahn, Chief Executive Officer Attachments: 1. Letter- Graziers and Rural Rate Payers 2. Smart Farms Small Grants Round 3

PURPOSE The purpose of this report is to present to the Council a letter from the grazing community requesting the acquisition of future Federal Government Drought Relief funding.

APPLICABLE LEGISLATION Nil

POLICY CONSIDERATIONS Nil

CORPORATE & OPERATIONAL PLAN CONSIDERATIONS Operational Plan 2019/2020 – Robust Economy – Identify and implement local and regional initiatives to capitalise on the environmental and economic potential of the local government

RECOMMENDATION That Council a) Receive the letter and provide a response b) Provide grant officer assistance of 4 hours to support submissions for funding with Queensland Government c) Confirm contact person to represent Bulloo’s agricultural community who will receive upcoming funding notification by email

BACKGROUND Agriculture, Forestry and Fishing is one of the largest industries in the Bulloo Shire Council, with an output/total sales of $20.82million in 2017/18. In the Bulloo Shire, Agriculture, Forestry and Fishing is one of the largest employers, generating 77 full time equivalent jobs in 2017/18.

Previous Council Resolutions related to this Matter Nil

DISCUSSION The agricultural industry is a major economic contributor to the Bulloo Shire and its survival is imperative to the prosperity of the region. With drought conditions persisting, sourcing external funding is a potential strategy to support the agricultural community.

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A Graziers and Rural Rate Payer group has been formed with the initiative to work with Council to access funding in an attempt to help drought proof properties. Suggestions of where funding could be of most assistance has been outlined in the attached letter and includes: • Exclusion fencing • Fencing maintenance • Water pipelines • Fodder storage and shedding • Dam desilting & • Current infrastructure upgrades For information only, it should be noted that each grant supports a different objective and project identification must be aligned with grant criteria and guidelines. Current available drought funding below: Drought Communities Programme – Extension Notification of this funding was released on the 7 November 2019. As such, details and guidelines have not yet been released. National Landcare Program: Smart Farms Small Grants Round 3 • Minimum grant amount $5,000 (GST excl.) • Maximum grant amount $50,000 (GST excl.) • Maximum project is 2 years and Council must plan to complete by 30 June 2022 • Contribute to achieving at least one of 2 outcomes which are -Outcome 1-Increased adoption of best practice sustainable agriculture -Outcome 2-Increase the capacity of land managers to adopt best practice sustainable agriculture • All grant activities must be eligible activities. See grant guidelines (section 5.1) • No grant activities may be ineligible activities. See grant guidelines (section 5.2) • The project must achieve public benefit that would not occur without the grant and that is at least proportional to the amount of grant • The project must not provide a private benefit that is disproportionately greater than the amount of any private contribution to the project Guidelines are attached and can be accessed on the internet by searching grant funding name. Council recommends reading guidelines thoroughly to understand all components of the funding. Farm Household Allowance • Must meet eligibility requirements to get Farm Household Allowance • Farm Household Allowance amount depends on individual circumstances

FINANCIAL IMPLICATIONS Grant officer wages

STRATEGIC/OPERATIONAL RISK Nil

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CRITICAL DATES Nil

CONSULTATION Councillors

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14.11 BUILDING OUR REGIONS ROUND 4 FUNDING REQUIREMENTS File Number: 108883 Author: Lisa Otaola, Grants Officer Authoriser: Lew Rojahn, Chief Executive Officer Attachments:

PURPOSE The purpose of this report is to obtain a Council minute to comply with Building our Regions Round 4 funding requirements for projects.

APPLICABLE LEGISLATION Nil

POLICY CONSIDERATIONS Nil

CORPORATE & OPERATIONAL PLAN CONSIDERATIONS Operational Plan 2019/2020 – Governance and Financial Management – Council maximises external grants which are in line with corporate aims.

RECOMMENDATION That Council a) Confirm budget of financial contribution for approved Building our Regions Round 4 program; I. $135,000 contribution toward the Dig Tree Visitor Experience Redesign Project II. $250,000 contribution toward the Bulloo Region Connectivity Project b) Confirm Council is committed to delivering the Dig Tree Visitor Experience Redesign Project and the Bulloo Region Connectivity Project c) Confirm Council acknowledges responsibility for any funding shortfall if costs or other contributors change

BACKGROUND

Building our Regions Round 4 Program Council was successful in obtaining funding for the Dig Tree Visitor Experience Redesign Project and the Bulloo Region Connectivity Project under the Building our Regions Round 4 program. These projects are now underway.

Previous Council Resolutions related to this Matter Nil

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DISCUSSION Due to these projects being funded, Council is bound by contractual arrangements. Milestone 2 requires Council to minute the above recommendations to proceed.

FINANCIAL IMPLICATIONS Funding shortfall costs – Allowed for in this years Budget

STRATEGIC/OPERATIONAL RISK Nil

CRITICAL DATES Milestone 2 deadline 30th November 2019

CONSULTATION Councillors

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14.12 PROJECT DESIGN AND CONSTRUCTION REPORT File Number: 108927 Author: Chris Woodland, Projects Manager Authoriser: Lew Rojahn, Chief Executive Officer Attachments: 1. Proposed Explorers Visitor Centre - Conceptual Design Issue 1 - September 2019

RECOMMENDATION That Council a) Receive and note the Design and Project Management Report for September 2019.

DCP FUND PROJECT Thargomindah Memorial Park Enhancement New cinema screen and projector: Projector screen to the amphitheatre is now installed. Ago Vires to complete the installation of the large fan. Still need to confirm with Ago Vires on the best way to install switching.

BSC FUNDED PROJECTS Caravan Park Ramp to Office and Across to Cabins The concrete access ramp to the office and the footpath across to the cabins area have been completed. • Michael Brock is currently manufacturing the handrails. • Michael Brock is arranging the construction of retaining walls to the front of the caravan park office. Cost estimate is currently with Wayne Mills The full length pathway at the base of the amenities and powered sites and a path to the clothes lines has been completed. Solar lighting is to be installed by Ago Vires

New Laundry Building. Installation of the ceiling to the laundry building has been ordered and is due for installation in November by Moran Investments who were the builders of the facility.

Community Centre Renovate Façade

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Painters have completed the blockwork section of the building and are currently completing the trims, eaves and parapets. Procurement of new signage for the centre is under way.

Dig Tree Visitor Experience Redesign Project This project entails the following: 1. Erosion control measures surrounding the tree including development

2. Construction of a timber board walk to the Dig Tree and surrounding trees of significance.

3. Erection of signage to the area.

Previous report: This project is to be run with the involvement of the Royal Historical Society of Queensland (RHSQ) I have spoken to Denver Beanland regarding the RHSQ approving drawings and other relevant approvals so I can prepare a works schedule in order to have the above completed. RHSQ is in charge of gaining Cultural Heritage clearances for the project. Currently there is approval to carry out the erosion control under an Exemption Certificate. There now is a Cultural Heritage clearance for the construction of the proposed boardwalk with conditions. I’m now waiting for more information/drawings with regard to these conditions and amendments. Further discussion is to be had with the RHSQ on this. New designs for the ramp and handrails as per the conditions of the exemption have been completed by myself for the Heritage Department. These designs are presently with the material supplier, Wagners Toowoomba for final details and quotations. I will be reviewing the final detailed drawing as soon as they arrive. I will be heading to Toowoomba in the coming weeks to finalise erection specification for the products.

New information: All exemption certificates have been received It is expected that the construction of the boardwalk and soil control could begin in early December, depending on approvals, boardwalk kit manufacturing and available contractors. I do have concerns with the soil erosion control due to a few factors: 1. Location to gather fill materials off Nappa Merrie Station in relation to cultural clearance. I will discuss this with the manager. 2. The covering of the existing roots out of the ground. My concern is when we cover the roots that have been exposed for some years, they may be affected by the fill cover. I will discuss this with the arborist and ask for some clarification on the best practice. 3. Placed fill does not wash away again and expose the GEO fabric that has been specified by the engineer. Discussion with the engineer is to be had.

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Proposed Independent Living Facility Design concept drawings have been completed for the Expression of Interest to the grant funding department for this proposed development. These drawings contain floor plan layout design, elevations, site plans and perspective coloured artist impressions. Previous information: A workshop with Council was held in September to look over the design. Items that came from this meeting are: 1. Design a larger rec facility and possibly flip the design. 2. Proceed with “stage 2” development drawings to the lot behind the existing proposed lot. The following stages need to be completed before construction, depending upon approval of funding application. 1. A Development Applications (DA) can be carried out for this development. Sally and Tiffany will be liaising with the private certifier Steve Mizen and myself. 2. Final building development design approval by Council. 3. Discussions on whether Council wishes to carry out the build using the same format as the airport and VIC or if they would prefer to go to tender. This can be discussed in the near future regarding the benefits of Council managing the project compared to going to tender. 4. Once the building design has been approved by Council we can move forward on the completion of following :  Full Architectural detailed drawings  Soil testing and engineering designs  Hydraulic and electrical designs drawings  Energy efficiency schedules for all buildings 5. Full development costing and estimates to be carried out. 6. If going to tender – Preparation of full Tender documentation and issue of Tender. 7. Building Application (BA) to be carried out and building approval issued. 8. Construction.

Information received that council was not successful with the grant application for funding to construct this facility. Council to decide if they wish to proceed with the design changes discussed in the September meeting and proceed to be shovel ready for future grant applications.

Proposed Explorers Centre to Existing VIC. Comprehensive design drawings have been completed for the funding application to gain further funds to carry out the completed designs/construction drawings, this will then allow Council to apply for funds to construct.

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Through the design process of this proposed building I have kept in mind the different explorers theme which not only covers the actual explorers but also can include the exploration of this region through time, from the stone age, Aboriginals, explorers, pastoralists, oil & gas exploration. The design allows for entry from the VIC to the Explores Centre which takes the visitor through an outback scene passing over the waterhole and “Dig Tree” looking towards the Grey Range until they see the hidden front doors. The wow factor will be when they enter the building. Inside is the continuation of the waterhole becoming Cooper Creek and the large never ending scenery of the “Burke and Wills trek. The audience then travels through the professionally themed centre to enjoy the visual experience of all facets of the Bulloo Shire Exploration.

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14.13 FREE OR LOW COST CAMPING IN THARGOMINDAH File Number: 108938 Author: Tamie Warner, Corporate Services Manager Authoriser: Lew Rojahn, Chief Executive Officer Attachments: Nil

PURPOSE Council to consider the investigation of “Free Camping” or “Low Cost” in Thargomindah.

APPLICABLE LEGISLATION Subordinate Local Law No. 1.6 (Operation of Camping Grounds 2019) Vegetation Management Act Native Title Act Cultural Heritage Act

POLICY CONSIDERATIONS Bulloo Shire Planning Scheme

CORPORATE & OPERATIONAL PLAN CONSIDERATIONS Assist in the promotion of local eco-tourism businesses Partner with other local governments and industry bodies to develop a sustainable tourism industry Grow tourism and visitation numbers by 10% per annum from 2018 - 2020 Continue development and completion of existing tourism assets to provide the base for tourism activities Investigate the development of new infrastructure using investment strategies for tourism. Ensure our Planning Scheme supports growth for industry, tourism and population

RECOMMENDATION That Council investigate: a) Developing a purpose-built ‘free’ camping area on the river on the outskirts of Thargomindah between “Burleigh’s” and the “1st Bridge” closest to Thargomindah on both sides of the road OR

b) Developing purpose built ‘low-cost’ camping area on the river on the outskirts of Thargomindah between “Burleigh’s” and the “1st Bridge” closest to Thargomindah on both sides of the road.

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BACKGROUND July 2019 a document titled “Realising the Tourism Potential of Bulloo Shire – Tourism Activation Plan 2019- 2022” was created by the Tillman Group. This document outlines gaps and opportunities that have been prioritised into projects that will be the catalyst for change in realising the full potential of tourism across the Bulloo. Within this report it explains the benefits of free camping in Thargomindah as stated below: “The RV market is a core market for Outback Queensland, particularly in the winter months. They migrate from the south and east to chase warmer weather and are looking for low cost and unique experiences that they can enjoy with fellow travellers. According to a survey of members of the Caravan and Motorhome Club of Australia (CMCA), Australia’s largest RV member organisation, one third of grey nomads only stay in free camps, another one third only stay in caravan parks, while one third stay in both. This indicates that Thargomindah is missing out on one third of grey nomads travelling through Bulloo by not providing a free camp. Anecdotally, the Thargomindah VIC sees visitors immediately leave Thargomindah to travel to the next free camp once they hear there is no free camp in town. Based on this survey data, if a free camp were provided in Thargomindah, at least half of existing visitors would continue to stay in Council’s caravan park, and an additional third of RV travellers would come to and stay in Thargomindah, spending time and money in the town, and permitting the VIC staff to suggest ways for them to disperse into and spend more time and money in the region. Many RVers travel from one RV Friendly Town to another, overlooking destinations without this status. For Thargomindah to receive RV Friendly Town status from CMCA it would have to offer free camping. However, according to the CMCA survey, ‘free’ is relative depending on the destination, survey respondents said they would spend up to $14/night at low-cost camps, including those who only stay at free camps. CMCA works with destinations to decide how much their ‘free’ camp can charge and still receive RV Friendly Town status. Although many could argue that RVers are not big spenders, they do have a budget and if that is reduced on accommodation there is more potential for that budget to be spent within towns and communities on experiences.

Previous Council Resolutions related to this Matter N/A

DISCUSSION On Monday 2nd September 2019 Council meet with Linda Tillman from the Tillman group to discuss the future of Tourism in the Bulloo Shire Council. During this meeting Council agreed in principal to develop a free camping area in Thargomindah” Several pieces of legislation will need to be considered as part of this development as well as access off the Main Road.

FINANCIAL IMPLICATIONS Nil

STRATEGIC/OPERATIONAL RISK

CRITICAL DATES 29 February 2020 (for inclusion in 2020/21 budget)

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CONSULTATION Linda Tillman

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14.14 PLANT REPORT File Number: 108945 Author: Helen Taylor, Asset Finance Officer Authoriser: Lew Rojahn, Chief Executive Officer Attachments: 1. Monthly Plant report October 2019

PURPOSE The purpose of this report is to provide an update of Plant & Equipment services and maintenance.

APPLICABLE LEGISLATION Nil

POLICY CONSIDERATIONS Nil

CORPORATE & OPERATIONAL PLAN CONSIDERATIONS Nil

RECOMMENDATION That Council (a) Receive and note the report.

BACKGROUND This report provides a monthly update on plant & equipment services and maintenance.

Previous Council Resolutions related to this Matter Nil

DISCUSSION Plant • Plant 7044 Pro Star Truck has been sent away to Toowoomba with a gearbox problem • New Caterpillar Grader – Michael Beavis, New Caterpillar Rollers – Greg Brown & Rex Barwick have arrived • New Toyota Prado – Lew Rojahn CEO, New Toyota Land cruiser Ute – James Theuerkauf RLO, New SR Hilux – WHS, New SR Hilux’s Road Services.

Dig Tree Vehicle I would like to ask Council about the Ute at the dig tree what the agreement is with Council, as this Ute is getting up in age and needs to be replaced. Question is, does Council

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have to supply a Ute or could Council just pay to hire fee for a vehicle from Nappamerrie Station or to whoever the Dig tree Ranger is.

As shown in the table below the following utes are coming up for replacement as per Councils recommendation 80,000km or 2 years as these vehicles are not in the budget this year to replace I wold like to ask council if we could use the money that is left in the budget to replace these utes. The money that is left in the account is from not purchasing the Skid Steer and the 90ton Truck. 2019 Budget $1,531,037.00 2019 Estimated Balance as per date $220,000.00 Toyota White Hilux Utility 610 (09/2013) Dig tree 80047 Toyota 4 x 4 Single Cab Cruiser 6006 Ute Workshop 105999 Toyota Dual Cab Utility 6009 Workmate 113661 Toyota Dual Cab Utility 6013 Workmate 81631

Services & Maintenance I have been working on getting the Yellow plant, Trucks and Ute all onto a service Schedule so that the plant is being service and checked at lease every 10,000km or 3 Months. As shown in the attached Spreadsheet.

FINANCIAL IMPLICATIONS Parts & Labour

STRATEGIC/OPERATIONAL RISK Nil

CRITICAL DATES Nil

CONSULTATION Workshop Staff and Road Services

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15 LATE ITEMS

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16 CONFIDENTIAL MATTERS

CLOSURE OF MEETNG

RECOMMENDATION THAT pursuant to Section 275 (1) of the Local Government Regulation 2012, the meeting be closed to the public at [enter time] to discuss the confidential matters listed below: 16.1 T2019-2020-107 - Sale of House and Land at 33 Eccles Street, Thargomindah This matter is considered to be confidential pursuant to Section 275(1) (e) of the Local Government Regulation 2012 as it deals with contracts proposed to be made by Bulloo Shire Council. 16.2 EOI2019-2020-101 Management of Thargomindah Airport This matter is considered to be confidential pursuant to Section 275(1) (e) of the Local Government Regulation 2012 as it deals with contracts proposed to be made by Bulloo Shire Council. 16.3 T2019-2020-111 Bitumen Reseals 2019/2020 This matter is considered to be confidential pursuant to Section 275(1) (e) of the Local Government Regulation 2012 as it deals with contracts proposed to be made by Bulloo Shire Council.

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17 NEXT MEETING

18 CLOSURE

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