I hereby give notice that an Ordinary Meeting of Council will be held on: Date: Tuesday, 19 November 2019 Time: 9:30am Location: Council Chambers, 68 Dowling Street Thargomindah Queensland 4492 BUSINESS PAPER Ordinary Council Meeting 19 November 2019 Lew Rojahn Chief Executive Officer Ordinary Council Meeting Agenda 19 November 2019 Order Of Business 1 Opening of Meeting ........................................................................................................... 5 2 Acknowledgement of Traditional Owners .......................................................................... 5 3 Attendance including Apologies ......................................................................................... 5 4 Condolences ...................................................................................................................... 5 5 Declaration of Material Personal Interest/Conflict of Interest ............................................ 5 6 Confirmation of Minutes ................................................................................................... 6 6.1 Minutes of Council Meeting - 22 October 2019 ........................................................... 6 7 Business Arising from Previous Meeting .......................................................................... 23 8 Reception of Petitions ..................................................................................................... 23 9 Notice of Motion ............................................................................................................. 23 Nil 10 Rescission Motions .......................................................................................................... 23 Nil 11 Mayoral Reports .............................................................................................................. 24 11.1 Mayors Report ............................................................................................................ 24 12 Chief Executive Officer’s Reports ..................................................................................... 26 12.1 Chief Executive Officers Report .................................................................................. 26 13 Committee Authority Meeting Minutes & Business Arising .............................................. 29 Nil 14 General Business & Matters for Noting Reports ............................................................... 30 14.1 Governance Services Report ...................................................................................... 30 14.2 Change of December Ordinary Meeting Date ............................................................ 38 14.3 Corporate Services Report ......................................................................................... 40 14.4 Financial Report .......................................................................................................... 59 14.5 Financial Services Report ............................................................................................ 69 14.6 Rural Services Department Report ............................................................................. 74 14.7 Infrastructure Report ................................................................................................. 79 14.8 Childcare - 20 Frew Street .......................................................................................... 83 14.9 Road Services Report .................................................................................................. 86 14.10 Drought relief funding ................................................................................................ 90 14.11 Building our Regions Round 4 funding requirements .............................................. 125 14.12 Project Design and Construction Report .................................................................. 127 14.13 Free or Low Cost Camping in Thargomindah ........................................................... 137 Page 3 Ordinary Council Meeting Agenda 19 November 2019 14.14 Plant Report .............................................................................................................. 140 15 Late Items ..................................................................................................................... 148 16 Confidential Matters ..................................................................................................... 149 16.1 T2019-2020-107 - Sale of House and Land at 33 Eccles Street, Thargomindah ...... 149 16.2 EOI2019-2020-101 Management of Thargomindah Airport .................................... 149 16.3 T2019-2020-111 Bitumen Reseals 2019/2020 ......................................................... 149 17 Next Meeting ................................................................................................................ 150 18 Closure .......................................................................................................................... 150 Page 4 Ordinary Council Meeting Agenda 19 November 2019 1 OPENING OF MEETING 2 ACKNOWLEDGEMENT OF TRADITIONAL OWNERS The Bulloo Shire Council acknowledges the traditional owners of the land on which the meeting is being held, and pay respects to their elders, past and present. 3 ATTENDANCE INCLUDING APOLOGIES 4 CONDOLENCES 5 DECLARATION OF MATERIAL PERSONAL INTEREST/CONFLICT OF INTEREST • Pursuant to section 172 of the Local Government Act 2009, a councillor who has a material personal interest in an issue to be considered at a meeting of the local government, or any of its committees (a) must disclose the interest to the meeting; and (b) must not be present at or take part in the meeting while the issue is being considered or voted on. • A councillor who is barred from a meeting under subsection (1) must not be in the chamber where the meeting is being conducted, including any area set apart for the public. Page 5 Ordinary Council Meeting Agenda 19 November 2019 6 CONFIRMATION OF MINUTES 6.1 MINUTES OF COUNCIL MEETING - 22 OCTOBER 2019 File Number: 108724 Author: Daniel Dare, Executive Assistant Authoriser: Lew Rojahn, Chief Executive Officer Attachments: 1. Minutes of Council Meeting - 22 October 2019 RECOMMENDATION 1. That the Minutes of the Council Meeting held on Tuesday 22 October 2019 be received and the recommendations therein be adopted. HEADING Council held the Ordinary Council Meeting on Tuesday, 22nd October 2019 at the Bulloo Shire Council Chambers, Thargomindah. Item 6.1 Page 6 Ordinary Council Meeting Minutes 22 October 2019 MINUTES Ordinary Council Meeting 22 October 2019 Page 7 Ordinary Council Meeting Minutes 22 October 2019 MINUTES OF BULLOO SHIRE COUNCIL ORDINARY COUNCIL MEETING HELD AT THE COUNCIL CHAMBERS, 68 DOWLING STREET THARGOMINDAH QUEENSLAND 4492 ON TUESDAY, 22 OCTOBER 2019 AT 9:00AM PRESENT: Cr John Ferguson (Mayor), Cr Jon Cobb (Deputy Mayor), Cr Shirley Girdler, Cr Donna Humphris, Cr Alison Petty IN ATTENDANCE: Lew Rojahn (Chief Executive Officer), Daniel Dare (Minute Taker) Mr Daniel Gray, Kullilli Elder, attending the meeting to carry out the Welcome to Country. 1 OPENING OF MEETING The Mayor welcomed all Councillors and guests and declared the meeting open at 9:17am 2 ACKNOWLEDGEMENT OF TRADITIONAL OWNERS The Bulloo Shire Council acknowledges the traditional owners of the land on which the meeting is being held, and pay respects to their elders, past and present. Attendance: Mr Gray left the meeting at 9:19am 3 ATTENDANCE INCLUDING APOLOGIES Nil 4 CONDOLENCES Nil 5 DECLARATION OF MATERIAL PERSONAL INTEREST/CONFLICT OF INTEREST • Pursuant to section 172 of the Local Government Act 2009, a councillor who has a material personal interest in an issue to be considered at a meeting of the local government, or any of its committees (a) must disclose the interest to the meeting; and (b) must not be present at or take part in the meeting while the issue is being considered or voted on. • A councillor who is barred from a meeting under subsection (1) must not be in the chamber where the meeting is being conducted, including any area set apart for the public. Councillor MPI/COI Meeting Items Page 8 Ordinary Council Meeting Minutes 22 October 2019 Nil 6 CONFIRMATION OF MINUTES MINUTES OF COUNCIL MEETING - 17 SEPTEMBER 2019 RESOLUTION 2019/258 Moved: Cr Shirley Girdler Seconded: Cr Alison Petty 1. That the Minutes of the Council Meeting held on Tuesday 17 September 2019 be received and the recommendations therein be adopted. CARRIED 7 BUSINESS ARISING FROM PREVIOUS MEETING Nil 8 RECEPTION OF PETITIONS Nil 9 NOTICE OF MOTION Nil 10 RESCISSION MOTIONS 10.1 NOTICE OF RESCISSION - RESOLUTION NO. 228-07-03 (SHOW HOLIDAY - BULLOO SHIRE) That Council rescind the following resolution moved at the Ordinary Meeting of Council held 16 July 2003:- Resolution 228-07-03 Moved Cr JC Ferguson seconded Cr Clifford That Council adopt the Policy of nominating the Hungerford Field Day as an Agricultural Show and in alternate years, the first Tuesday in November as a Special Holiday. If successful, I intend to move the following resolution; That Council rescind 1.01.2 Annual Show Holiday Policy and make an annual application for an appointed show holiday. RESOLUTION 2019/259 Moved: Cr John Ferguson Seconded: Cr Shirley Girdler Page 9 Ordinary Council Meeting Minutes 22 October 2019 That Council rescind the following resolution moved at the Ordinary Meeting of Council held 16 July 2003:- Resolution 228-07-03 Moved Cr JC Ferguson seconded Cr