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Page We Respectfully Acknowledge That We Are Meeting on The OPEN BOARD MEETING Tuesday, June 2, 2015 Held at 4:00 pm in the Board Room 2557 Beverly Street, Duncan, B.C. AGENDA Page 1. Call to Order We respectfully acknowledge that we are meeting on the traditional and ancestral lands of the Coast Salish people. 2. Adoption of Agenda a. Motion to Adopt Agenda "That the Board of Education adopts the agenda of the June 2, 2015 Open Board Meeting." 3. Minutes a. Minutes of the May 5, 2015 Open Board Meeting 4-8 "That the Board of Education adopts the minutes of the May 5, 2015 Open Board Meeting." 4. Petitions and Delegations a. Kids Teach Kids - Online Safety 9 b. Poverty in the Cowichan Valley - Dr. Paul Hasselback 10-33 5. Report of Closed Meeting 6. Old Business a. Action List 34-35 7. Superintendent of Schools 7.1. Personnel a. 2015-2016 Staffing 7.2. For Board Information Page 1 of 48 Open Board Meeting June 2, 2015 Page 7.2. For Board Information a. Good News 36-37 b. 2015-2016 School Calendar 38 c. Year-End Event 7.3. For Board Action 8. Secretary - Treasurer 8.1. Personnel 8.2. For Board Information a. Summer Board Office Hours 39 8.3. For Board Action a. Transfer of Signing Authority "That the Board of Education authorizes the transfer of signing authority to Candace Spilsbury, Board Chair or Barb de Groot, Vice Chair and one of Rod Allen, Superintendent or Robert Harper, Secretary-Treasurer." b. 2015-2016 Open Board Meeting Schedule 40 "That the Board of Education approve the 2015-2016 Schedule of Open Board Meetings." 9. Committees and Outside Organizations a. Minutes from the April 23, 2015 DPAC Meeting 41-43 "That the Board of Education receives the minutes of the April 23, 2015 DPAC Meeting." b. Report from the May 20, 2015 DSAC Meeting 44 "That the Board of Education receives the report from the May 20, 2015 DSAC Meeting." 10. Upcoming Meetings and Events a. Schedule of upcoming meetings and events 45 11. Correspondence for Board Action a. Correspondence from Chemainus Crofton Community Schools Association re Letter46 of Support Request 12. Correspondence for Board Information "That the Board of Education receive and file the following correspondence: Page 2 of 48 Open Board Meeting June 2, 2015 Page 12. Correspondence for Board Information "That the Board of Education receive and file the following correspondence: a. Correspondence from BCSTA re Provincial Standards for Codes of Conduct 47-48 13. New Business 14. Question Period 15. Adjournment a. Motion to Adjourn "That there being no further business, the meeting be adjourned." Page 3 of 48 Minutes of the May 5, 2015 Open Board Mee... MINUTES OF THE OPEN MEETING OF THE BOARD OF EDUCATION OF SCHOOL DISTRICT NO. 79 (COWICHAN VALLEY) HELD ON TUESDAY, MAY 5, 2015 AT 4:00 PM IN THE BOARDROOM PRESENT: Trustee Candace Spilsbury, Chair Trustees Barb de Groot, Elizabeth Croft, Randy Doman, Rob Hutchins, Cathy Schmidt, Joe Thorne Joe Rhodes, Superintendent Robert Harper, Secretary-Treasurer Lorna Newman, Assistant Superintendent Sheryl Koers, Assistant Superintendent Jason Sandquist, Assistant Secretary-Treasurer Monroe Grobe, Director of Operations Gina Kueber, Recording Secretary 1. Call to Order Trustee Spilsbury called the meeting to order at 4:00 pm. 2. Adoption of Agenda a. Motion to Adopt Agenda Moved by Trustee de Groot seconded by Trustee Thorne "That the Board of Education adopts the agenda of the May 5, 2015 Open Board Meeting." CARRIED 3. Minutes a. Minutes of the April 7, 2015 Open Board Meeting Moved by Trustee Schmidt seconded by Trustee de Groot "That the Board of Education adopts the minutes of the April 7, 2015 Open Board Meeting." CARRIED b. Minutes of the April 23, 2015 Special Open Board Meeting Moved by Trustee de Groot seconded by Trustee Thorne "That the Board of Education adopts the minutes of the April 23, 2015 Special Open Board Meeting." CARRIED 4. Petitions and Delegations a. Chemainus Crofton Community Schools' Association Chemainus Crofton Community Schools Association Board Members Aurora Dahlgren and Heidi Elley gave a presentation on the CCSA and the many roles it plays in their community. Open Board Meeting May 05, 2015 Page 4 of 48 Minutes of the May 5, 2015 Open Board Mee... b. SD79 Poetry Slam Presentation Catalyst Teacher Sherry Kinney introduced Sarah Kaufman (Frances Kelsey Secondary), Kyla Ronnigen (Chemainus Secondary) and Rowan Carpenter (Cowichan Secondary), who presented their winning Cowichan Speaks District Wide Poetry Slam poems to the Board of Education. Trustees thanked them for their inspiring compilations. 5. Report of Closed Meeting The Secretary-Treasurer informed the Board that David Sillseemult, an Operations Department employee, had recently passed away. Trustee Spilsbury requested that the Board's condolences be forwarded to the family. The Secretary-Treasurer reported that during the closed portion of the meeting, the Board discussed personnel matters, a Parent Appeal and finalized the details of the District Retirement Event. 6. Old Business a. Action List The Action List was reviewed. Trustee de Groot queried the timeline on Administrative Procedures for Policy 6510 and was advised by the Superintendent that it is nearing completion and will be forwarded to the LGBTQ Ad Hoc Committee. b. Community Options Society Moved by Trustee de Groot seconded by Trustee Hutchins "That the Board of Education not support the grant request from the Community Options Society detailed in Note 12 of the Budget Development document as sufficient funds are not available within the Operating Budget." CARRIED 7. Superintendent of Schools 7.1 Personnel The Superintendent acknowledged the recent passing of David Sillseemult and noted the support from School District employees at the funeral service. 7.2 For Board Information a. Good News The Superintendent reported on the following Good News items: • Metis Cultural Camp • Spuptitul • Ready, Set, Learn • Young Authors' Conference • Compassionate Leaders Project • Cowichan Valley Leadership and Resiliency Program • Cowichan Secondary Special Needs Student - Climbing Wall Open Board Meeting May 05, 2015 Page 5 of 48 Minutes of the May 5, 2015 Open Board Mee... • Alex Aitken Elementary - Drumline • Alex Aitken Elementary - iPad book project • Ecole Cobble Hill Elementary Roots & Shoots Club BC Green Games Winner • Palsson Elementary and Lake Cowichan School Oliver Creek tree planting and Salmon Enhancement Program b. District Transition Data The Superintendent presented the 2013-2014 Grade-to-Grade Transition data, which shows continued improvement in the number of students successfully transitioning through the high school grades. 7.3 For Board Action a. Student Travel Moved by Trustee Hutchins seconded by Trustee de Groot "That the Board of Education grants approval-in-principle to the following student trip request: 1. Cowichan Secondary School trip to Winter Carnival in Quebec City, Quebec from February 9 to 13, 2016." CARRIED b. Late Entry French Immersion Survey Summary The Superintendent presented the results of the Late Entry French Immersion Survey. It is his recommendation that the District spends the next year raising the profile of late entry french immersion and educating the public on its merits. Trustees discussed the report provided by Assistant Superintendent Koers and agreed that further information and study is warranted. c. Ecole Mt. Prevost Kindergarten Registration Trustees discussed the merits of capping Kindergarten enrolment at Ecole Mt. Prevost. The Superintendent advised that capping enrolment at 66 students, rather than the proposed 50 students, would require the addition of another division and its subsequent cost implications. Moved by Trustee Schmidt seconded by Trustee Hutchins "That the Board of Education remove the Kindergarten registration cap at Ecole Mt. Prevost and return the enrolment to 66 students for the 2015-2016 school year." The concept of removing the cap on enrolment entirely and the effect of attrition was discussed. Moved by Trustee Spilsbury seconded by Trustee Croft "That the motion be amended to withdraw the cap on enrolment of 66 kindergarten students at Ecole Mt. Prevost Elementary for the 2015-2016 school year." DEFEATED Open Board Meeting May 05, 2015 Page 6 of 48 Minutes of the May 5, 2015 Open Board Mee... The Main Motion - "That the Board of Education remove the Kindergarten registration cap at Ecole Mt. Prevost and return the enrolment to 66 students for the 2015-2016 school year.” CARRIED 8. Secretary - Treasurer 8.1 Personnel 8.2 For Board Information 8.3 For Board Action a. 2015-2016 Annual Budget Bylaw Moved by Trustee Schmidt seconded by Trustee Thorne "That the Board of Education gives third and final reading to the 2015-2016 Annual Budget Bylaw in the amount of $81,964,033." CARRIED b. Annual Facility Grant 2015-2016 Moved by Trustee Schmidt seconded by Trustee Croft "That the Board of Education gives first reading to Capital Bylaw No. 126907 - Annual Facility Grant 2015-2016." CARRIED Moved by Trustee Schmidt seconded by Trustee Hutchins "That the Board of Education gives second reading to Capital Bylaw No. 126907 - Annual Facility Grant 2015-2016." CARRIED Moved by Trustee de Groot seconded by Trustee Schmidt "That the Board of Education consider three readings of Capital Bylaw No. 126907 - Annual Facility Grant 2015-2016 at this meeting." CARRIED Moved by Trustee Schmidt seconded by Trustee Hutchins "That the Board of Education gives third and final reading to Capital Bylaw No. 126907 - Annual Facility Grant 2015-2016." CARRIED 9. Committees and Outside Organizations a. Minutes from the April 2, 2015 DPAC Meeting b. Report from CVRD Community Safety Advisory Committee Meeting Trustee Croft encouraged Trustees to review the Youth Safety Lens. 10. Upcoming Meetings and Events Open Board Meeting May 05, 2015 Page 7 of 48 Minutes of the May 5, 2015 Open Board Mee... a. Schedule of upcoming meetings and events The Schedule of Upcoming Meetings and Events was reviewed.
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