OPEN BOARD MEETING
Tuesday, June 2, 2015
Held at 4:00 pm in the Board Room 2557 Beverly Street, Duncan, B.C.
AGENDA Page
1. Call to Order We respectfully acknowledge that we are meeting on the traditional and ancestral lands of the Coast Salish people. 2. Adoption of Agenda a. Motion to Adopt Agenda "That the Board of Education adopts the agenda of the June 2, 2015 Open Board Meeting."
3. Minutes a. Minutes of the May 5, 2015 Open Board Meeting 4-8 "That the Board of Education adopts the minutes of the May 5, 2015 Open Board Meeting."
4. Petitions and Delegations a. Kids Teach Kids - Online Safety 9 b. Poverty in the Cowichan Valley - Dr. Paul Hasselback 10-33
5. Report of Closed Meeting
6. Old Business a. Action List 34-35
7. Superintendent of Schools
7.1. Personnel a. 2015-2016 Staffing
7.2. For Board Information
Page 1 of 48
Open Board Meeting June 2, 2015 Page
7.2. For Board Information a. Good News 36-37 b. 2015-2016 School Calendar 38 c. Year-End Event
7.3. For Board Action
8. Secretary - Treasurer
8.1. Personnel
8.2. For Board Information a. Summer Board Office Hours 39
8.3. For Board Action a. Transfer of Signing Authority "That the Board of Education authorizes the transfer of signing authority to Candace Spilsbury, Board Chair or Barb de Groot, Vice Chair and one of Rod Allen, Superintendent or Robert Harper, Secretary-Treasurer." b. 2015-2016 Open Board Meeting Schedule 40 "That the Board of Education approve the 2015-2016 Schedule of Open Board Meetings."
9. Committees and Outside Organizations a. Minutes from the April 23, 2015 DPAC Meeting 41-43 "That the Board of Education receives the minutes of the April 23, 2015 DPAC Meeting." b. Report from the May 20, 2015 DSAC Meeting 44 "That the Board of Education receives the report from the May 20, 2015 DSAC Meeting."
10. Upcoming Meetings and Events a. Schedule of upcoming meetings and events 45
11. Correspondence for Board Action a. Correspondence from Chemainus Crofton Community Schools Association re Letter46 of Support Request
12. Correspondence for Board Information "That the Board of Education receive and file the following correspondence:
Page 2 of 48
Open Board Meeting June 2, 2015 Page
12. Correspondence for Board Information "That the Board of Education receive and file the following correspondence: a. Correspondence from BCSTA re Provincial Standards for Codes of Conduct 47-48
13. New Business
14. Question Period
15. Adjournment a. Motion to Adjourn "That there being no further business, the meeting be adjourned."
Page 3 of 48 Minutes of the May 5, 2015 Open Board Mee...
MINUTES OF THE OPEN MEETING OF THE BOARD OF EDUCATION OF SCHOOL DISTRICT NO. 79 (COWICHAN VALLEY) HELD ON TUESDAY, MAY 5, 2015 AT 4:00 PM IN THE BOARDROOM
PRESENT: Trustee Candace Spilsbury, Chair Trustees Barb de Groot, Elizabeth Croft, Randy Doman, Rob Hutchins, Cathy Schmidt, Joe Thorne Joe Rhodes, Superintendent Robert Harper, Secretary-Treasurer Lorna Newman, Assistant Superintendent Sheryl Koers, Assistant Superintendent Jason Sandquist, Assistant Secretary-Treasurer Monroe Grobe, Director of Operations
Gina Kueber, Recording Secretary
1. Call to Order
Trustee Spilsbury called the meeting to order at 4:00 pm.
2. Adoption of Agenda
a. Motion to Adopt Agenda
Moved by Trustee de Groot seconded by Trustee Thorne "That the Board of Education adopts the agenda of the May 5, 2015 Open Board Meeting."
CARRIED
3. Minutes
a. Minutes of the April 7, 2015 Open Board Meeting
Moved by Trustee Schmidt seconded by Trustee de Groot "That the Board of Education adopts the minutes of the April 7, 2015 Open Board Meeting."
CARRIED
b. Minutes of the April 23, 2015 Special Open Board Meeting
Moved by Trustee de Groot seconded by Trustee Thorne "That the Board of Education adopts the minutes of the April 23, 2015 Special Open Board Meeting."
CARRIED
4. Petitions and Delegations
a. Chemainus Crofton Community Schools' Association
Chemainus Crofton Community Schools Association Board Members Aurora Dahlgren and Heidi Elley gave a presentation on the CCSA and the many roles it plays in their community.
Open Board Meeting May 05, 2015
Page 4 of 48
Minutes of the May 5, 2015 Open Board Mee...
b. SD79 Poetry Slam Presentation
Catalyst Teacher Sherry Kinney introduced Sarah Kaufman (Frances Kelsey Secondary), Kyla Ronnigen (Chemainus Secondary) and Rowan Carpenter (Cowichan Secondary), who presented their winning Cowichan Speaks District Wide Poetry Slam poems to the Board of Education. Trustees thanked them for their inspiring compilations.
5. Report of Closed Meeting
The Secretary-Treasurer informed the Board that David Sillseemult, an Operations Department employee, had recently passed away. Trustee Spilsbury requested that the Board's condolences be forwarded to the family.
The Secretary-Treasurer reported that during the closed portion of the meeting, the Board discussed personnel matters, a Parent Appeal and finalized the details of the District Retirement Event.
6. Old Business
a. Action List
The Action List was reviewed. Trustee de Groot queried the timeline on Administrative Procedures for Policy 6510 and was advised by the Superintendent that it is nearing completion and will be forwarded to the LGBTQ Ad Hoc Committee.
b. Community Options Society
Moved by Trustee de Groot seconded by Trustee Hutchins "That the Board of Education not support the grant request from the Community Options Society detailed in Note 12 of the Budget Development document as sufficient funds are not available within the Operating Budget."
CARRIED
7. Superintendent of Schools
7.1 Personnel
The Superintendent acknowledged the recent passing of David Sillseemult and noted the support from School District employees at the funeral service.
7.2 For Board Information
a. Good News
The Superintendent reported on the following Good News items:
• Metis Cultural Camp • Spuptitul • Ready, Set, Learn • Young Authors' Conference • Compassionate Leaders Project • Cowichan Valley Leadership and Resiliency Program • Cowichan Secondary Special Needs Student - Climbing Wall
Open Board Meeting May 05, 2015
Page 5 of 48
Minutes of the May 5, 2015 Open Board Mee...
• Alex Aitken Elementary - Drumline • Alex Aitken Elementary - iPad book project • Ecole Cobble Hill Elementary Roots & Shoots Club BC Green Games Winner • Palsson Elementary and Lake Cowichan School Oliver Creek tree planting and Salmon Enhancement Program
b. District Transition Data
The Superintendent presented the 2013-2014 Grade-to-Grade Transition data, which shows continued improvement in the number of students successfully transitioning through the high school grades.
7.3 For Board Action
a. Student Travel
Moved by Trustee Hutchins seconded by Trustee de Groot "That the Board of Education grants approval-in-principle to the following student trip request:
1. Cowichan Secondary School trip to Winter Carnival in Quebec City, Quebec from February 9 to 13, 2016."
CARRIED
b. Late Entry French Immersion Survey Summary
The Superintendent presented the results of the Late Entry French Immersion Survey. It is his recommendation that the District spends the next year raising the profile of late entry french immersion and educating the public on its merits. Trustees discussed the report provided by Assistant Superintendent Koers and agreed that further information and study is warranted.
c. Ecole Mt. Prevost Kindergarten Registration
Trustees discussed the merits of capping Kindergarten enrolment at Ecole Mt. Prevost. The Superintendent advised that capping enrolment at 66 students, rather than the proposed 50 students, would require the addition of another division and its subsequent cost implications.
Moved by Trustee Schmidt seconded by Trustee Hutchins "That the Board of Education remove the Kindergarten registration cap at Ecole Mt. Prevost and return the enrolment to 66 students for the 2015-2016 school year."
The concept of removing the cap on enrolment entirely and the effect of attrition was discussed.
Moved by Trustee Spilsbury seconded by Trustee Croft "That the motion be amended to withdraw the cap on enrolment of 66 kindergarten students at Ecole Mt. Prevost Elementary for the 2015-2016 school year."
DEFEATED
Open Board Meeting May 05, 2015
Page 6 of 48
Minutes of the May 5, 2015 Open Board Mee...
The Main Motion - "That the Board of Education remove the Kindergarten registration cap at Ecole Mt. Prevost and return the enrolment to 66 students for the 2015-2016 school year.”
CARRIED
8. Secretary - Treasurer
8.1 Personnel
8.2 For Board Information
8.3 For Board Action
a. 2015-2016 Annual Budget Bylaw
Moved by Trustee Schmidt seconded by Trustee Thorne "That the Board of Education gives third and final reading to the 2015-2016 Annual Budget Bylaw in the amount of $81,964,033."
CARRIED
b. Annual Facility Grant 2015-2016
Moved by Trustee Schmidt seconded by Trustee Croft "That the Board of Education gives first reading to Capital Bylaw No. 126907 - Annual Facility Grant 2015-2016."
CARRIED
Moved by Trustee Schmidt seconded by Trustee Hutchins "That the Board of Education gives second reading to Capital Bylaw No. 126907 - Annual Facility Grant 2015-2016."
CARRIED
Moved by Trustee de Groot seconded by Trustee Schmidt "That the Board of Education consider three readings of Capital Bylaw No. 126907 - Annual Facility Grant 2015-2016 at this meeting."
CARRIED
Moved by Trustee Schmidt seconded by Trustee Hutchins "That the Board of Education gives third and final reading to Capital Bylaw No. 126907 - Annual Facility Grant 2015-2016."
CARRIED
9. Committees and Outside Organizations
a. Minutes from the April 2, 2015 DPAC Meeting
b. Report from CVRD Community Safety Advisory Committee Meeting
Trustee Croft encouraged Trustees to review the Youth Safety Lens.
10. Upcoming Meetings and Events
Open Board Meeting May 05, 2015
Page 7 of 48
Minutes of the May 5, 2015 Open Board Mee...
a. Schedule of upcoming meetings and events
The Schedule of Upcoming Meetings and Events was reviewed. The Superintendent announced that the District Retirement Event will take place on Thursday, June 18, 2015 from 5:00 - 7:30 pm at the Cowichan Golf Club.
11. Correspondence
12. New Business
13. Question Period
14. Adjournment
a. Motion to Adjourn
Moved by Trustee de Groot seconded by Trustee Thorne "That there being no further business, the meeting be adjourned."
CARRIED
The meeting adjourned at 5:22 pm.
Candace Spilsbury, Chair Robert Harper, Secretary-Treasurer
Open Board Meeting May 05, 2015
Page 8 of 48
Kids Teach Kids - Online Safety ...
Kids Teach Kids
Kids Teach Kids is a youth lead leadership project in the Cowichan Valley that has been presenting to younger students grades 6-8 about online safety in an attempt to help prevent sexual exploitation.
The presentation was built by youth under the Ministry of Justice funding to help prevent sexual exploitation of teen woman in rural communities; Community Options Society chose to focus this funding to prevent online exploitation through social media. The youth created a presentation and a short video that teaches internet safety to young teens based on prevention. The youth have been to most of the schools in the Cowichan Valley teaching grade 6-8 how to be safe on the internet.
For this specific 10 minute presentation the youth can introduce themselves, talk about the project and then show the video they made. The project is done as of June 30th and they will have competed all the presentations that have been scheduled in the valley.
community anxious societv 554 Trunk Rd., Duncan, at P0 Eox743 vm 3'41 T 25074343232 rzsormaoosz
Page 9 of 48
Medical Health Officer Report to: Business and Education Committee SD 79 June 2, 2015
Paul Hasselback MD MSc FCRPC Poverty in the Cowichan Valley Medical Health Officer Central Vancouver Island Page 10 of 48 - Dr. Paul ...
School Medical Officer
• School Act S 89 – is a Medical Health Officer designated under the Public Health Act. • S 90 – powers to inspect and close due to health or safety. • S 91 – examine general health of students – Address where health of student may endanger other students or staff Poverty in the Cowichan Valley • S 92 – advise school in relation to staff that
Page 11 of 48 may endanger.
- Dr. Paul ...
Determinants of Health
Diseases Risk factors Determinants
Heart Tobacco Economic status Cancer Education Lung Alcohol Work life Stroke Diet Environment Arthritis Physical Fitness Social support Depression Genetics
Social Fitness Poverty in the Cowichan Valley Gender Child life Culture
Page 12 of 48 Lifestyles and coping Health Services - Dr. Paul ...
Poverty in the Cowichan Valley - Dr. Paul ...
Page 13 of 48
BC Stats Socio-economic Index Socio-Economic Index - 2012 BC Stats
LHA 63 - Saanich
LHA 64 - Gulf Islands
LHA 62 - Sooke
LHA 71 - Courtenay
LHA 69 - Qualicum
LHA 61 - Greater Victoria
LHA 67 - Ladysmith
LHA 65 - Cowichan
LHA 72 - Campbell River
LHA 68 - Nanaimo
LHA 66 - Lake Cowichan Poverty in the Cowichan Valley
LHA 85 - VI North
LHA 70 - Alberni
1 0.8 0.6 0.4 0.2 0 -0.2 -0.4 -0.6 -0.8 Page 14 of 48 - Dr. Paul ...
Poverty and Health • Income and income distribution is a determinant of health. • Most diseases have a correlation between higher rates of illness and lower income. Examples - Childhood respiratory illnesses. • A simple rule, is that disease rates are often 1.5 to 2 times higher in the lowest economic quintile compared to the highest. Poverty in the Cowichan Valley Page 15 of 48 - Dr. Paul ...
Percentage of Children less than 6 years Living in Low- Income, 2011 Census 40
35
30
25
20
15
10
5
0 Poverty in the Cowichan Valley Page 16 of 48 - Dr. Paul ...
Prevalence of Low-Income based on LIM (after tax) for Population under 6 Living in Private Households 40.0
35.0
30.0
25.0
20.0
15.0
10.0
5.0 Poverty in the Cowichan Valley
0.0 Shawnigan South Maple Bay - Canada British Cowichan North Cairsmore - Sherman Lake Lake Cowichan Lakes Rd Columbia Bay - Cowichan Duncan Cowichan Glenora Page 17 of 48 - Dr. Paul ...
% Lone Parent Families About 50% of census families have children – all lone parent families have children
30.0
25.0
20.0
15.0
10.0
5.0 Poverty in the Cowichan Valley
0.0 South Maple Bay - Shawnigan North British Lake Canada Cowichan Sherman Cairsmore - Cowichan Lakes Rd Lake Cowichan Columbia Cowichan Bay - Duncan Glenora Page 18 of 48 - Dr. Paul ...
EDI Vulnerability by LHA
Vulnerability on One or More Scales, 2009 - 2013 60
50
40
30
20 w4 w5
10
0 Poverty in the Cowichan Valley Page 19 of 48 - Dr. Paul ...
SD 79 EDI Vulnerability on Specific Dimensions
20
18
16
14 Physical Social 12 Emotional Language 10 Communication
8 Poverty in the Cowichan Valley
6
4 2004-2007 2007-2009 2009-2011 2011-2013 Page 20 of 48 - Dr. Paul ...
Early Development Index 2004- 2013 Vulnerability on One or More Scales, 2004 to 2013 60
50
Maple Bay - Lakes Rd 40 Shawnigan Lake South Cowichan North Cowichan 30 SD 79 Sherman Cairsmore - Duncan 20 Cowichan Bay - Glenora Lake Cowichan Poverty in the Cowichan Valley 10
0 2004-2007 2007-2009 2009-2011 2011-2013 Page 21 of 48 - Dr. Paul ...
Correlations • Very high correlations within SD 79 area between EDI and – % lone parent families (0.57). – Unemployment (0.84).* – Low income families (0.77).* – High income families (-0.82).*
Poverty in the Cowichan Valley * significant at p < 0.05 Page 22 of 48 - Dr. Paul ...
Central Vancouver Island Results of the 2013 BC McCreary Adolescent Health Survey. Poverty in the Cowichan Valley Page 23 of 48 - Dr. Paul ...
Injuries & Injury Prevention
• 29% of youths were injured seriously enough to require medical attention.
• 78% always wear a seat belt.
• 16% of youth who had used marijuana had driven a car after using the substance. Poverty in the Cowichan Valley
Page 24 of 48 - Dr. Paul ...
Risky Sexual Behaviour Decreased Among those who had ever had sex:
• 3% ever had an STI
• 69% used a condom the last time they had sex.
• 5% ever been pregnant or caused a pregnancy. For females this rate is similar to previous years, males saw decrease. Poverty in the Cowichan Valley
• 21% used drugs or alcohol last time they Page 25 of 48 had sex.
- Dr. Paul ...
Decreases in Substance Use Poverty in the Cowichan Valley Page 26 of 48 - Dr. Paul ...
School Safety Increased Poverty in the Cowichan Valley Page 27 of 48 - Dr. Paul ...
High School Completion Rates
85
80
75
70
65 Poverty in the Cowichan Valley
60 2009/10 2010/11 2011/12 2012/13 2013/14 Nanaimo-Ladysmith - SD 68 68.2 69.6 71.6 72.3 72.5 Page 28 of 48 Cowichan Valley - SD 79 74.7 77.6 76.8 80.4 77.9 Alberni - SD 70 64 63.9 68.1 73.4 74.3 Parksville-Qualicum - SD 69 76.8 78.8 76.5 72.1 69 BC 79.7 81 81.8 83.6 84.2 - Dr. Paul ...
Other Issues
• Comprehensive School Health. Poverty in the Cowichan Valley Page 29 of 48 - Dr. Paul ...
Paul Hasselback MD MSc FRCPC 250.739.6304 [email protected]
Poverty in the Cowichan Valley Page 30 of 48 - Dr. Paul ...
More Youth ate Breakfast
• 51% of students reported always eating breakfast on school days.
Poverty in the Cowichan Valley Page 31 of 48 - Dr. Paul ...
Rate of Children Living in Household with Single Parent for Island Health, 2013
Island Health BC 40.00%
35.00%
30.00%
25.00%
20.00%
15.00%
10.00%
5.00%
0.00% Poverty in the Cowichan Valley Page 32 of 48 - Dr. Paul ...
% Unemployment 14.0
12.0
10.0
8.0
6.0
4.0
2.0 Poverty in the Cowichan Valley
0.0 Maple Bay - South Sherman Shawnigan North Canada BC Cairsmore - Lake Cowichan Lakes Rd Cowichan Lake Cowichan Duncan Cowichan Bay - Glenora Page 33 of 48 - Dr. Paul ...
ACTION LIST FOR OPEN MEETINGS Description Assigned To Action Disposition / Completion
June 18, 2014
Policy 6510 – Sexual Orientation, Gender Identity and Rod Allen Develop administrative procedures for Policy 6510. In progress Gender Expression
August 19, 2014
Create an agreement for sale, put in place a timeline Portable Donation to Cowichan Green Community Robert Harper for the move and review ground remediation under In progress and around the unit before completion of the sale.
January 7, 2015
SD79 Day of Change Rod Allen Review implications of SD79 Day of Change and In progress report back to the Board.
March 3, 2015
Policy 2900 School District Heritage Policy Bob Harper Review the Policy 2900 – School District Heritage In progress Administrative Procedures Policy Administrative Procedure proposal from the Cowichan Valley Schools Heritage Society. Page 34 of 48
Action List
June 2, 2015 Page 1
ACTION LIST FOR OPEN MEETINGS Description Assigned To Action Disposition / Completion
April 7, 2015
Palsson Elementary Early Learning Rod Allen Direct early learning resources to Palsson In progress Elementary to develop early learning programs at the school including a program like Strong Start effective September 2015.
Presentations from Delegations on Website Rod Allen Review whether presentations from delegations can In progress be posted on the district website.
April 23, 2015
Possible increase in Maintenance/Operations FTE Robert Harper Staff to report in September 2015 on the suitability of In progress amending the budget to provide custodial time in 2015-2016 and provide one FTE to the Maintenance Operations Department.
May 5, 2015
Late Entry French Immersion Rod Allen Communicate with the public about Late Entry In progress French Immersion over the next year.
Page 35 of 48 Action List
June 2, 2015 Page 2
Good News
Good News Stories from Around the District – June 2015
Learning Initiative Grants • This year we gave out Learning Initiative Grants to groups of teachers and principals/vice-principals to work on innovative projects to improve student learning, based on Ministry and District initiatives. May 20th was our 1st annual Learning Initiative showcase, where teams from each of the schools participating shared their learning with the rest of the district. The excitement and enthusiasm for their inquiry and their results was clearly evident and a testament to the teachers, vice-principals and principals who do the work every day.
Elders Poetry Project • On Wednesday, April 29th, a small group of students and staff of Cowichan Secondary School gathered at Quw'utsun Culture and Conference Center where they celebrated the publishing of "Walking through the Generations", a book of poetry based on the lives of the elders. Earlier this year, several students were coached by master poet Wendy Morton in writing poetry. The students then invited grandparents and other elders from the community to share some stories of their growing up. The grandparents spoke about things like the importance of culture and tradition, getting water from a well, Indian day school, hard work, family, and eating duck, clams, salmon, berries and crab. The students carefully took notes as the elders talked and then they got to work, transforming the conversations into poetry. Vice-Principal, Venessa MacDowell noticed how close it brought the students and elders. "I've heard there's often a distance between our elders and our kids. This distance was filled on February 18th, when a group of 12 elders shared their stories with a group of teenagers." Each elder stood proudly by the student who wrote their poem as the poem was read aloud. "This is really important work," commented elder Alex Johnny, "I hope you do this again." Many elders and students expressed the same sentiment. "This is the eleventh book in the series and the fourth in this district," remarked Morton, "Like the others, this book is powerful and moving. The elders tell stories that remind the youth who they are and where they come from. The stories are important for all of us to know; it is part of our Canadian history." • The books can be viewed at http://www.theelderproject.com/home.html
Spuptitul Language Contest Results • On May 14th the 12th Annual Spuptitul was held at the “Old Duncan Elementary”. Students from Alexander Elementary, Khowhemun Elementary, Chemainus Elementary Community School and Cowichan Secondary attended the event. We were delighted to be treated to a musical Hul’q’umi’num presentation from the Le’lum’uylh Day Care.
K-Grade 3: 1st Chemainus Elementary Community School Grades 4-7: 1st Alexander Elementary, 2nd Khowhemun Elementary Grades 8-10: 1st Cowichan Secondary
Hector McIntosh Public Speaking Competition • The finals of the 34th Annual Hector McIntosh Public Speaking Competition were held on May 11th. SD79 schools did great this year. The results were as follows:
Elementary: 1st – Maple Bay Elementary 2nd – Bench Elementary 3rd – Maple Bay Elementary
Intermediate: 1st – Bench Elementary 2nd – Bench Elementary 3rd – Brentwood
Juniors: 1st – Frances Kelsey Secondary 2nd – Duncan Christian School 3rd – Lake Cowichan School
Seniors: 1st – Shawnigan 2nd – Lake Cowichan School 3rd – Frances Kelsey Secondary
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Good News
Provincial French Public Speaking Competition • Felix Wilson, a student at Ecole Cobble Hill Elementary, won 1st place in the Grade 7 Early Immersion “Les ananas” category at this year’s pan-provincial French public speaking competition, Concours d’art oratoire held on May 2nd at SFU Surrey. • Other Provincial finalists from SD79 were: Macey Wiebe – Grade 6 Early Immersion – “L’image du corps” – Ecole Mount Prevost Elementary Sydnae Lowe – Grade 9 Immersion – “La Dominique” – Ecole Cowichan Secondary Jaime Bell – Grade 8 Immersion – “Le Dictionnaire” – Ecole Cowichan Secondary
District Scholarships • Just under 100 students participated in the District Scholarship Presentations held at each of the district secondary schools and CVOLC during the week of May 25th to 29th. This year there will be 60 awards of $1000 each. Winners will be announced at their schools’ awards presentations.
SD79 Participating in Project with Victoria READ Society and VIRCC • SD79 is participating in a project being organized by the Victoria READ Society to help inmates of the Vancouver Island Regional Correction Centre (VIRCC) to update their literacy and numeracy skills in preparation for re- entry into the job market. The School District participation is from literacy tutoring to a school program where inmates can obtain credits and work towards their Adult Graduation or Dogwood Certificate. Teachers and administration of the Cowichan Adult Learning Centre are part of the program in collaboration with the Victoria READ Society and officials of the VIRCC. • For more information go to: www.readsociety.bc.ca
Central Schools
Cowichan Secondary • Students and instructors from both campuses of Cowichan Secondary School hosted a climb Mt. Everest fund raiser for the Nepal Earthquake victims. Students as a team climbed the equivalent of Everest in five hours or close to 400 laps up the Mt. Prevost climbing wall, raising $1,952 at the climb-a-thon. The Quamichan Leadership group donated $548 to bring the total donation up to $2,500 from the Cowichan Secondary School campuses. The federal government is matching that amount, so it was really a donation of $5,000 for the Nepal Earthquake victims. • Cowichan Secondary Girls and Boys Rugby teams competed at Provincials at the end of May.
North Schools
Chemainus Secondary • Laughing Bear Canoe - May 12th was an exciting day in the carving of the canoe at Chemainus Secondary. John Marston steamed the canoe closer to the finished shape. Staff and students from Chemainus Secondary and Chemainus Elementary had the opportunity to see the process first hand. Community members from Halalt & Penelakut and Stz'uminus came by to observe and help out. It was a 16-hour process that allowed the width of the canoe to increase by more than 7 inches.
South Schools
Frances Kelsey Secondary • The Frances Kelsey Secondary Interact Club hosted a benefit concert on May 8th to raise funds for the UWR/Wa project - A project which provides portable ultrasound technology to women in remote areas of Ghana. Student talent included guitar, piano, voice, dancing and slam poetry. Over 100 people attended the concert and silent auction, which raised nearly $1000 for this cause.
West Schools
Palsson Elementary • During the month of June, Palsson Elementary is piloting a program called “Activity Before Learning” (ABL). The program consists of students participating in a variety of activities, such as dance, fitness, and obstacle course three times per week, starting promptly at 9:00 a.m. for 20 minutes, followed by a healthy snack provided by the school, and by 9:30 a.m. the students will be engaged in a school-wide literacy block. The program has been proven to show increases in academic achievement and attendance rates, while showing decreases in tardiness and visits to the office. This is a trial run of the program prior to implementation in September.
Page 37 of 48
2015-2016 School Calendar
...
School Calendar 2015/2016
September 8, 2015 School Opening Day October 12, 2015 Thanksgiving Day October 14, 2015 PLC – 1 Hour Early Dismissal October 23, 2015 Non-Instructional Day November 5, 2015 P/T Conferences – 1 Hour Early Dismissal November 6, 2015 Non-Instructional Day November 11, 2015 Remembrance Day November 18, 2015 PLC – 1 Hour Early Dismissal December 21, 2015 – January 1, 2016 Winter Vacation January 13, 2016 PLC – 1 Hour Early Dismissal February 8, 2016 Family Day February 19, 2016 Non-Instructional Day March 14-18, 2016 School Closure Days March 21-29, 2016 Spring Vacation March 25, 2016 Good Friday March 28, 2016 Easter Monday April 7, 2016 P/T Conferences – 1 Hour Early Dismissal April 8, 2016 Non-Instructional Day April 13, 2016 PLC – 1 Hour Early Dismissal May 6, 2016 Non-Instructional Day May 18, 2016 PLC – 1 Hour Early Dismissal May 23, 2016 Victoria Day June 24, 2016 Schools Close/Administrative Day
There are 183 days in session.
Total number of instructional hours in the 2015-16 calendar: Elementary = 177 instructional days = 878 Hours of Instruction The 25 fewer instructional hours for Kindergarten are accounted for within the gradual entry process in September. Secondary = 176 instructional days = 955 Hours of Instruction
Note: School Act/School Calendar Regulation: Prescribed minimum hours of instruction: 853 hrs. for Kindergarten, 878 hrs. for grades 1 –7, 952 hrs. for grades 8 – 12
Page 38 of 48
Summer Board Office Hours
...
SUMMER BOARD OFFICE HOURS
The School Board Office will be closed to the public:
Monday, July 6, 2015 to Friday, August 28, 2015 Re-opening Monday, August 31, 2015 (See: www.sd79.bc.ca for full details)
Central Receiving Summer Hours 8:00 am – 3:30 pm July 2, 2015 to August 28, 2015 Closed 12:00 noon to 12:30 pm
Operations Department Summer Hours 7:30 am – 3:30 pm June 29, 2015 to August 28, 2015 Closed 11:30 am to 12:30 pm
Page 39 of 48
2015-2016 Open Board Meeting Schedule ...
(oW’i’(l/s"°” CowichanValleySchool District
Board of Education 2015-2016 Schedule of Regular Board Meetings
Tuesday, September 2, 2015 4:00 pm
Tuesday, October 6, 2015 4:00 pm
Tuesday, November 3, 2015 4:00 pm
Tuesday, December 1, 2015 4:00 pm
Tuesday, January 5, 2016 4:00 pm
Tuesday, February 2, 2016 4:00 pm
Tuesday, March 1, 2016 4:00 pm
Tuesday, April 5, 2016 4:00 pm
Tuesday, May 3, 2016 4:00 pm
Tuesday, June 7, 2016 4:00 pm
Please note: Dates and times are subject to change. All meetings will be held in the School Board Office Boardroom, 2557 Beverly Street unless otherwise indicated.
Page 40 of 48
Minutes from the April 23, 2015 DPAC Meeti...
COWICHAN VALLEY DISTRICT PAC Minutes April 23, 2015 Cowichan Secondary School, Cowichan Campus (James St) Library
1. Attendees
Voting Attendees Carmen Sundstrom Drinkwater Elementary PAC Co-Chair / DPAC Rep / DPAC Chair Caroline Kirman École Cobble Hill DPAC Rep / Cowichan Secondary Vice-Chair / DPAC Vice-Chair Amber Marsh École Mount Prevost PAC Secretary / DPAC Rep/DPAC Secretary Belinda Waller Lake Cowichan School PAC Chair/DPAC Rep and DPAC Treasurer Christine Cools Cowichan Secondary DPAC Rep/PAC Secretary Lynn Adam Alex Aitken DPAC Rep/PAC Secretary Bevis Green Khowhemun DPAC Rep Alternate
Non Voting Attendees Joe Rhodes Superintendent Suzanne Baird Drinkwater Elementary Treasurer
Apologies Aurora Dahlgren Chemainus Elementary
2. Adopt Agenda Motion to adopt agenda: Alex Aitken Seconded: CSS Carried
3. Approve Previous Minutes April 2, 2015 Motion to adopt: École Cobble Hill Seconded: CSS Carried
4. Old Business
4.1 Budget • Public Consultation wrapped up where the proposed budget was introduced: https://bcsd79.civicweb.net/Documents/DocumentList.aspx?ID=31105 Included was a list of properties contemplated for disposal; Yount Elementary, Mill Bay Elementary, Charles Hoey and the School Board Office. • `2 significant changes from budget presented during consultation– board didn’t support cut to EAs so instead reduced freeze dollars from $400,000 to $200,000 (and hope freeze is lifted and funding available for exempt staff). The board also didn’t support a $17,000 request from COS. Raised SER from 17.2 to 17.3. The Board passed a separate motion that should there be additional surplus in September, they have asked senior staff to look at the ability to add extra week of custodial time from AFG back into maintenance. 1 st and 2 nd reading supported and passed April 23rd. May 5 th is third reading, but could still be changes before then.
Page 41 of 48
Minutes from the April 23, 2015 DPAC Meeti...
2
4.2 Kerri Isham “Body Smart From the Start” (Gr K – 7) - Event Feedback • Held at École Mt Prevost, April 22 nd • Approximately 50 attendees • Wants to set up Preschool Talks in our district for the parks in the summer, adviser her to contact the CVRD.
4.3 Cowichan Healthy Schools Evening Workshop • Was set up for end up April, but it didn’t have enough time to get organized, so proposing postponing until the fall. • Action: Caroline to contact speakers to postpone and pick fall date. Amber to email out to DPAC/PAC chairs to advise of postponement.
4.3 Proposed letter to the Minister of Education, Finance and the Premier, re: Administrative Savings Cc to Board/trustees Encourage individual PAC to write individual letters as well.
5. Reports maximum 10 minutes each
5.1 Chair Report– Carmen Sundstrom • VIU Nurses proposing outdoor area at Khowhemun. Will be trying to get some grant funding from the Aviva Community Grant program. Register early and Vote in the fall! • LC gr 4’s will be going to LCS and a primary “early learning” focus will be put on Palsson. 2-3 day strong start, with WOW bus backfilling the other days. • École Mt Prevost Kindergarten intake limit to be further discussed at May 5 th board meeting. Survey sent to all parents of Gr 4/5 students in the district asking if there is an interest in a late immersion program (starts at Gr 6) • Drinkwater had a Critical Incident last Wednesday. Kids were dismissed already because of early Dismissal (PLC). They received phone call of intruder on site with a gun. The school was put on lockdown and the RCMP responded very quickly. It is believed the call was a Hoax but the investigation is ongoing. There has been considerable support for staff/students from victim services and the community. The Drinkwater School community would like to extend its deepest gratitude to parents and the community for their support.
5.2 SD79 Administration – Superintendent Joe Rhodes • CFF (civil forfeiture fund) – SD79 got $42,000 grant for compassionate leaders project from this fund. In conjunction with CIS, build inclusiveness at high schools. • Happy that the board found a way to balance the budget with the most minimal impact possible. • May 19 th , after the Business/Education meeting there will be a meet and greet with Rod Allen, the new SD79 Superintendent.
5.3 Treasurer – Belinda Waller • At start of month $3843. We had cheques for Gary Anakas book, babysitting, SPC workshop/pizza so now there is a balance of $3522. Gaming balance hasn’t changed since last month. Check with Tara Hardt for bill/invoice from Kerri Isham. DPAC has one year to spend gaming grant. ($2500) • Term deposit renewed at 1.05% closed 1 year. ~$8250 in that account
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Minutes from the April 23, 2015 DPAC Meeti...
3
• 5.4 School Board Trustee – Cathy Schmidt / Randy Doman – Absent
5.5 Traffic Safety Committee – Amber Marsh • Just a reminder for PAC Chairs /DPAC reps to let us I know if they have anyone at their schools interested in joining, to let Amber know.
6. New Business
6.1 BCCPAC Annual General Meeting – Nominations and Resolutions: survey was sent out to all PACs. Feedback from the results. • Only 3 responses from DPAC survey. • Alex Aitken, CSS – do they want delegate to vote on their behalf at AGM? Check with Christine/Lynn
6.2 Parent Education – what do we want to see in the 2015 / 2016 school year? • PAC 101 webinar. Treasurer 101 Webinar – BCCPAC providing • Particular speakers? Internet/Cyber safety Parent workshop. Bullying. Kerri Isham again? • Go back to PAC and see what district workshops would be welcomed or deemed useful to parents, schools, groups.
7. Adjournment. 8:55pm
Next Meeting May 28 th , 2015 at 7pm, Cowichan Secondary School, Cowichan Campus Library
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Report from the May 20, 2015 DSAC Meeting ...
Highlights from the Minutes of the May 20, 2015 District Student Advisory Committee (DSAC) Meeting:
DSAC met at Frances Kelsey Secondary on May 20, 2015 and had a tour of the school.
Committee members reported on activities that are happening in their schools, such as: • CHSS – Science class went to Science World for Physics Day; students went to track meet; Hip Hop performers came to school and gave workshops; Distracted Driving presentation; Aboriginal Awards Night; Athletic Awards • LCS – students went to Hector McIntosh speech competition; Safety Backpacks for classrooms; planting gardens around school; Foods teacher taking classes to farms; students went to track meet • CVOLC – Capernwray Leadership Retreat May 21st & 22nd; school field trips including horseback riding, rock climbing at Romper Room, and 80% club trip to Beacon Hill Park for picnic and petting zoo plus movie; Art/Photo show coming up • FKSS – Salmon BBQ on Aboriginal Day; Amphitheatre performances; Masquerade dance; Boys Rugby team going to Provincials • CSS – Boys Rugby team is doing well; Distracted Driving presentation; Leadership group organizing a Talent Show; track and field for students; Grad Council is organizing “special days”
The new Superintendent was introduced to the committee.
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Schedule of upcoming meetings and events ...
SCHEDULE OF UPCOMING COMMITTEE / OTHER MEETINGS
MEETING DATE/TIME LOCATION
Closed Board Meeting June 2, 3:00 pm Boardroom
Open Board Meeting June 2, 4:00 pm Boardroom
Advisory Committee Meeting June 9, 4:00 pm Annex
Board Education & Business Committee Meeting June 16, 4:00 pm Boardroom
District Retirement Event June 18, 4:00 pm Cowichan Golf & Country Club
Year-End Event June 24, 3:00 pm Cowichan Exhibition Grounds
DPAC Meeting June 25, 7:00 pm Library, Cowichan Secondary School
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Correspondence from Chemainus Crofton Comm...
From: "Wendy Lambert"
Hello Candace, When I anticipated a cut to the budget SD # 79 provides to CCSA, I applied to North Cowichan Municipality for a Grant-In-Aid. Apparently they intended to give us the grant, but because our budget is now secure, we must write a new letter that changes our request so that we ask for program enhancement instead of program survival.
I will write a new letter, stating we would like to enhance our early learning programs in Crofton; enhance our administrative budget (which as you probably know is lacking), and asking for support for kidZArtBeat; a children’s art festival in Chemainus. All this adds up to not quite $10,000.00
I have been asked to submit a letter of support from the Board of Education with my request. Would you be willing to write us such a letter? That would be fantastic! If your answer is yes, would you please send me the letter in PDF format so that I may submit it with my revised letter to the appropriate person.
With thanks,
Wendy Wendy Lambert, Coordinator, Chemainus Crofton Community Schools' Association P 250-246-3588 F 250-246-3501 E [email protected] c/o 3172 Garner Street Chemainus BC V0R 1K2
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Correspondence from BCSTA re Provincial St...
Good afternoon,
I hope that you are well. I write with respect to the Provincial Standards for Codes of Conduct Order (M276/07). The Ministerial Order requires Boards to establish codes of conduct for the schools within their school district in accordance with the Ministerial Order.
Previously, the Ministerial Order required Boards to ensure that their codes of conduct for schools included “one or more statements that address the prohibited grounds of discrimination set out in the BC Human Rights Code in respect of discriminatory publication and discrimination in accommodation, service and facility in the school environment.” Please note that section 6(a) of the Ministerial Order was amended to require Boards to ensure that that their codes of conduct specifically reference each of the prohibited grounds of discrimination set out in section 7 (Discriminatory publication) and section 8 (Discrimination in accommodation, service and facility) of the Human Rights Code, RSBC 1996, c. 210. Accordingly, Boards will need to ensure that their codes of conduct for schools specifically reference each of the following prohibited grounds of discrimination which are set out in sections 7 and 8 of the Human Rights Code:
• race, • colour, • ancestry, • place of origin, • religion, • marital status, • family status, • physical or mental disability, • sex, • sexual orientation, and • age
If your Board’s codes of conduct for schools do not currently reference each of the prohibited grounds of discrimination set out in sections 7 and 8 of the Human Rights Code, please take steps to amend them to ensure that they comply with the current Ministerial Order. In addition, please review your Board’s policies on codes of conduct for schools to ensure that the policies require school codes of conduct to specifically reference the prohibited grounds of discrimination set out in section 7 and 8 of the Human Rights Code.
The Human Rights Code is available online at: http://www.bclaws.ca/civix/document/id/complete/statreg/96210_01
The current Provincial Standards for Codes of Conduct Order is available online at: http://www2.gov.bc.ca/gov/DownloadAsset?assetId=D4DE4CDF12BD4C5AB1D9EA6D3F8CB222 &filename=m276_07.pdf
For ease of reference, sections 7 and 8 of the Human Rights Code are reproduced below:
Discriminatory publication 7 (1) A person must not publish, issue or display, or cause to be published, issued or displayed, any statement, publication, notice, sign, symbol, emblem or other representation that (a) indicates discrimination or an intention to discriminate against a person or a group or class of persons, or (b) is likely to expose a person or a group or class of persons to hatred or contempt because of the race, colour, ancestry, place of origin, religion, marital status, family status, physical or mental disability, sex, sexual orientation or age of that person or that group or class of persons.
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Correspondence from BCSTA re Provincial St...
(2) Subsection (1) does not apply to a private communication, a communication intended to be private or a communication related to an activity otherwise permitted by this Code. Discrimination in accommodation, service and facility 8 (1) A person must not, without a bona fide and reasonable justification, (a) deny to a person or class of persons any accommodation, service or facility customarily available to the public, or (b) discriminate against a person or class of persons regarding any accommodation, service or facility customarily available to the public because of the race, colour, ancestry, place of origin, religion, marital status, family status, physical or mental disability, sex, sexual orientation or age of that person or class of persons. (2) A person does not contravene this section by discriminating (a) on the basis of sex, if the discrimination relates to the maintenance of public decency or to the determination of premiums or benefits under contracts of life or health insurance, or (b) on the basis of physical or mental disability or age, if the discrimination relates to the determination of premiums or benefits under contracts of life or health insurance.
Please feel free to contact me if you have any questions regarding this matter.
Best regards,
Audrey
Audrey Ackah Legal Counsel BC School Trustees Association 4th Floor-1580 West Broadway Vancouver, BC V6J 5K9 Phone: (604) 235-2290 Email: [email protected]
This email is confidential and may be privileged. If you have received this email in error, please delete it and inform the sender immediately. Unauthorized distribution or use is strictly prohibited.
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