SECRETARIAT - 150 route de Ferney, P.O. Box 2100, 1211 Geneva 2, Switzerland - TEL: +41 22 791 6033 - FAX: +41 22 791 6506

www.actalliance.org

Preliminary Appeal

India

Relief to conflict affected people in – IND123 Preliminary Appeal Target: US$618,047

Geneva, 10 August 2012

Dear Colleagues,

Violent clashes in Assam state of between the ethnic Bodo community and migrant Muslims from Bangladesh are not new. More than 100 people were killed in communal clashes in 1993. Since then there have been regular small skirmishes. A fresh round of violence erupted on 19 July 2012 when four youths were killed. As of 7 August 2012, 78 people have been killed and approximately 400,000 people from both communities have been forced to leave their villages and seek shelter in camps with hardly any amenities.

Most of these displaced people are not willing to return due to the continuing violence. Moreover, in most of the cases, their homes have been burned down. The health and hygiene conditions in the camps are deplorable. There are 117 doctors available for the 400,000 inhabitants in the camps. Five children have died during last few days and many have been diagnosed with malaria.

The state Government is trying, without much success, to restore normalcy with the help of central combat forces and other paramilitary forces. The chief minister of the state has demanded a high level intelligence inquiry.

The relief support so far has been insufficient. Given the environment of distrust, an intervention of voluntary organizations, especially from secular and philanthropic Institutions to help with resettlement and confidence building, is urgently needed.

ACT Forum India members, Church’s Auxiliary for Social Action (CASA) and the Lutheran World Service, India Trust (LWSIT) are proposing to provide the most urgently needed assistance in the form of non- food items (NFIs), hygiene kits, health and shelter.

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PROPOSED EMERGENCY RESPONSE

KEY PARAMETERS: CASA LWSIT Project Start/Completion Dates 10 August – 30 November 2012 10 August – 09 October 2012 Geographic areas of response district, Assam , Assam Sectors of response & projected NFI, WASH & shelter for 2,000 NFI & WASH for 5,000 families target population per sector families

TABLE 1: SUMMARY OF PRELIMINARY APPEAL REQUIREMENTS BY ACT MEMBER AND SECTOR:

Preliminary Appeal Requirements CASA LWSIT Total Requirements Total requirements US$ 356,605 261,442 618,047 Less: pledges/contributions US$ 0 0 0 Balance of requirements US$ 356,605 261,442 618,047

TABLE 2: REPORTING SCHEDULE

Type of Report CASA LWSIT Situation reports Interim narrative & financial report N/A N/A Final narrative & financial report 31 January 2013 31 December 2012 Audit report & management letter 28 February 2013 31 January 2013

Please kindly send your contributions to either of the following ACT bank accounts:

US dollar Euro Account Number - 240-432629.60A Euro Bank Account Number - 240-432629.50Z IBAN No: CH46 0024 0240 4326 2960A IBAN No: CH84 0024 0240 4326 2950Z

Account Name: ACT Alliance UBS AG 8, rue du Rhône P.O. Box 2600 1211 Geneva 4, SWITZERLAND Swift address: UBSWCHZH80A

Please also inform the Director - Finance Jean-Daniel Birmele ([email protected]) and the Senior Programme Officer, Sudhanshu Singh of all pledges/contributions and transfers, including funds sent direct to the implementers.

We would appreciate being informed of any intent to submit applications for EU, USAID and/or other back donor funding and the subsequent results. We thank you in advance for your kind cooperation.

Note: The budget will be revised in the Appeal depending on the pledges received

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For further information please contact: ACT Senior Programme Officer, Sudhanshu Singh (phone +41 22 791 6035 or mobile phone +41 79 285 2916) or ACT Deputy General Secretary, Rebecca Larson (phone +41 22 791 6069 or mobile phone +41 79 376 1711) ACT Web Site address: http://www.actalliance.org

Barbara Wetsig Acting General Secretary ACT Alliance Secretariat

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I. NARRATIVE SUMMARY

DETAILS OF THE EMERGENCY

The current ethnic violence in Assam is a series of ongoing violent attacks that flared up on 19 July 2012 in the Indian state of Assam. The violence arose from a long history of ethnic conflict between indigenous Bodos and migrant Muslims from Bangladesh. As of 7 August 2012, 78 people have died according to the government sources. Approximately 400,000 displaced people from both communities, from almost 500 villages, are packed in 250 relief camps1.

Such clashes are not new in the Kokrajhar district of Assam. More than 100 people were killed in 1993 in similar clashes. The Bodo communities now have an autonomous territorial council which is under the control of one of their parties called the Bodoland People's Front (BPF). However, some opine that ‘migrants’ have encroached much of the land they traditionally occupied. The migrants and their descendants have also become more assertive with the formation of the Assam United Democratic Front which seeks to protect the rights of minorities and their periodic displacement through violence.

The clash brewing between the Bodos and the minority communities over forest land encroachment evolved into all-out aggression following the execution of four youth activists on 20 July 2012.

The affected populations do not feel sufficiently safe and secure to return to their native villages. Amidst such uncertainty, they prefer to live in relief camps which have been hastily arranged either in schools or college premises. Though it is difficult to ascertain the number of houses burnt by either group, it has been observed that quite a number of houses have been burnt by extremists on both sides. In some villages, unidentified persons looted valuables from some houses while there was nobody to stop them. LWSIT project staff in the area have observed that the health and hygiene conditions of the affected people have deteriorated significantly over the last few weeks. Women, children and the elderly are bearing the brunt of the situation in various relief camps in Kokrajhar, Chirang and districts.

According to Assam's Health Minister, around 8,000 children under the age of two years are sick at these camps, while hundreds of others have tested positive for malaria. There are also around 4,000 pregnant women in the camps who need medical support. The Chief Minister assured that priority is being given to sanitation and cleanliness at these camps. However, he did add that "there are forces trying to disturb the rehabilitation work." He also added that efforts were being made to decongest the camps and nearly 100,000 people have already been sent back to their villages2.

Though the state Government is trying its best to restore normalcy with the help of central combat forces and other paramilitary forces, the victims badly need help from someone whom they can trust. Thus the intervention of voluntary organizations, especially secular and philanthropic Institutions for resettlement and confidence building is very much required. The most urgent needs at the moment are clothing, basic food items, temporary shelter and a place to settle and restart their livelihood activities.

ACTIONS TO DATE, AND EMERGENCY NEEDS

Both LWSIT and CASA have deployed rapid assessment teams to different violence hit regions to plan the next course of action. LWSIT is operational in Kokrajhar and Chirang districts and rapid assessments have already been carried out. A joint assessment was carried out with the Inter Agency Group (IAG), Assam of which CASA and LWSIT are members. Both ACT members are engaged in carrying out detailed

1 http://www.ndtv.com/article/india/in-assam-even-1000-doctors-would-not-be-enough-252323 2 http://www.ndtv.com/article/cheat-sheet/assam-wants-cbi-to-probe-ethnic-clashes-death-toll-73-latest- developments-252182?h_related_also_see

India: IND123 Ethnic Violence 5 assessments by visiting several relief camps wherever feasible. LWSIT and CASA staff are also participating in various meetings organized by the state government authorities, NGOs and also with different churches in order to better ensure coordination

In the relief camps, some food items are being provided to the families in the form of rice, dal (pulses), salt and cooking oil. The affected populations are receiving these food items regularly and the government has assured the people that food items will be provided for several days. However, there is a dire need of baby food. Similarly, the inmates in the relief camps are living in very congested conditions and lacking hygiene facilities or access to health services. Many of the families had to hastily leave their homes with only the clothes on their backs. Consequently, they are in urgent need of daily necessities such as household utensils for cooking, along with sleeping mats and mosquito nets to protect themselves from further disease caused by malaria or filarial.

Four major churches – the Church of Northern India, the Baptist church and the Lutheran and Catholic Church are present in the violence affected Kokrajhar, Dhubri and Chirang districts of Assam. CASA along with other church leaders had a meeting with them in to better understand the situation and decided to move on a ‘Goodwill Mission’ on 6 August 2012 for a detailed survey, needs assessment and explore the possibilities of initiating a peace dialogue in order to restore harmony among the inhabitants residing in the area .

Earlier the government deployed para military forces and 13 columns of the Indian Army to the affected districts. On 26 July an indefinite curfew and shoot-at-sight orders were enforced in Kokrajhar district along with a night curfew in Chirang and Dhubri districts. The government authorities of Assam announced INR 600,000 (approximately USD 11,000) as compensation to the closest of kin of those who were killed during ethnic clash. The Prime Minister visited the riot hit area of Assam and said that the central government will work closely with the state authorities to provide a sense of security to all affected people. He announced INR 100 crore (approximately USD 18 million) for relief and rehabilitation of the affected people in the six affected districts. (Source: NDTV)

Based on the rapid needs assessments carried out by both LWSIT and CASA the following food and non- food items are urgently needed to support the people affected by communal violence.

Crisis Phase:

Temporary Shelter Food Items Clothing and NFI Materials WATSAN & Hygiene Materials and Sleeping Materials Gamchha & doknas for Bodo families Hygiene Kits – laundry & toilet Lungi & sarees for Muslim soap, antiseptic liquid, shampoo, detergent powder, families, HDPE Tarpaulin towel, tooth paste & brush, Baby Food (Nastogen) Dhoti & printed cloth/ sarees Sheets, Sleeping comb & mirror & sanitary & biscuits for children Candles & matches Mat and Mosquito napkins. Net Household utensil sets – aluminium korai, aluminium Plastic bucket with lid as water handi, metal rice plates & container & plastic mug, metal cups for drinking water

Mid Term Assistance / Restoration Phase:

To bring normalcy and restoration of livelihood activities, CASA is planning to provide materials for semi- permanent shelters for the victims who lost their houses in the riot affected areas of Kokrajhar district in

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Gossaigaon Sub Division. LWSIT on the other hand will go for further needs assessment while the affected population return to their homes. However, there is an urgent need to repair/ rebuild damaged or destroyed houses. Livelihood needs of the affected population will be addressed and details of the program will be developed for the full appeal.

PROPOSED EMERGENCY RESPONSE of Lutheran World Service India Trust (LWSIT)

OVERALL GOAL: To extend immediate emergency response to ensure basic amenities and life sustaining measures to 5,000 families in 60 villages under Gossaigaon and Kachugaon Blocks in Kokrajhar district of Assam.

OBJECTIVE(S) OF THE EMERGENCY RESPONSE:

Objective 1: 2,500 children have reduced vulnerability through provision of supplementary baby food for a period of 15 days.

Objective 2: 5,000 worst affected families are assisted with clothing, non-food items and personal hygiene kits to improve living conditions during the period of displacement

Objective 3: 5,000 worst affected families will have temporary shelter and sleeping materials

PROPOSED ASSISTANCE:

Activity 1: Food and nutrition is a primary need for children and it is planned to provide baby food (Nestogen) to reduce the vulnerability of the more severely affected families who have small children. This food should tide them over during their stay in the relief camps and even until they can return home. This baby food will serve as supplementary food for a period of at least 15 days. It is expected that the affected families will return to their home areas once the situation becomes more stable.

Activity 2: Taking into consideration cultural norms Lungis and cotton sarees will be provided to Muslim families while gamchhas and doknas will be provided to Bodo families for men and women respectively. The targeted displaced families left their villages without taking any belongings and, since most of the villages have been burned down it is unlikely that they will be able to salvage any belongings. Taking all this into consideration, the families will also be provided with utensil sets so that they have the means to cook their own food.

Each target family will also be provided with a hygiene kit comprising laundry and toilet soap, antiseptic liquid and sanitary napkins.

Activity: Tarpaulin sheets will be provided to the most severely affected families, those who are taking shelter in relief camps and living with congested conditions. There is no way of knowing how long these families will need to remain in the relief camps, so they may arrange to put up temporary shelter outside the relief camps. Also, when they return to their native villages, they will be able to use the tarpaulin sheets as temporary shelter till they repair or rebuild their damaged houses. They will be advised to keep the tarps for future use. Floor mats will be distributed to these families for use in the camps and also when they return home.

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Process of Activities to be carried out:

 Liaison with local administration and government authorities before, during and after the relief distribution to the families affected by ethnic violence to ensure transparency.  Preparation of family beneficiary lists in the relief camps covering 60 villages, of which 15 are LWSIT operational villages in Kokrajhar district.  Steps will be taken to involve the people in the camps in ensuring that the most needy families are chosen to receive assistance.  To ensure transparency and accountability a banner will be erected and information will be shared about rights and distribution of relief materials  Establishment of complaints and response mechanism at the distribution site  Identification of potential suppliers and procurement of materials.  Transportation of relief materials to the distribution site and distribution to the rights holders  Documentation of good practices and record maintenance for relief distribution  LWSIT’s involvement in stakeholder meetings organized at different levels  Sharing of information / reports with government agencies and others  Monitoring, evaluation and reporting on the relief assistance implementation.

TARGET POPULATIONS:

VCDC (Village Population Total No. Council Total District Block of Development Families Villages Committee) Men Women Total Kokrajhar Gossaigaon 7 Village and Council 13,458 13,242 26,700 60 5,000 Kachugaon Development Committee

LWSIT is already present in the proposed target areas through its development programmes. However, selection of the final beneficiaries will be done on the basis of needs with preference to marginalized and excluded communities, widows, physically challenged, single female headed families and children. The targeting will be done, irrespective of ethnic or religious belonging as both the communities have suffered in the violence. Mechanisms will be developed so that the affected communities will be engaged in the final selection of families to receive the assistance.

IMPLEMENTATION ARRANGEMENTS:

LWSIT will distribute the relief materials to the identified families in relief camps with the engagement of stakeholders including local communities, NGOs and Panchayats, local level Village Council Development Committees (VCDCs) formed by LWSIT, etc. The implementation, monitoring and evaluation of the program activities will be co-ordinated and facilitated by the LWSIT Rapid Response Team and other field staff involved in the program implementation. The existing leaders from among both Bodos and Muslims will be involved to avoid any misunderstanding and miscommunication during implementation of the programme. Similarly, local level community volunteers will be involved for their support and co-operation during the actual distribution of the relief materials. Efforts will be made to

India: IND123 Ethnic Violence 8 invite Government and local authorities to witness the distribution of relief in order to strengthen transparency and avoid overlapping of program.

Since the situation is still unstable, necessary support will be sought from the home ministry of the state government for any necessary assistance while distributing relief materials.

LWSIT will continue to share information on the emergency response with the Deputy Commissioner (DC), Additional Deputy Commissioner (ADC), Sub-Divisional Officer (SDO), Block Development Officer (BDO), District Project Officer (DPO) of District Disaster Management Authority (DDMA) and Inter Agency Groups at state level in Guwahati, Assam.

COORDINATION:

While working with the conflict affected families, LWSIT will coordinate closely with local authorities and district administration. As is the practice, LWSIT will seek approval from the government as well as local authorities and implementation will be carried out in cooperation with them. LWSIT will coordinate closely with CASA to avoid overlap and to create synergy by working together. LWSIT is already participating and will continue to participate in coordination meetings called by the Inter Agency Group (IAG) of Assam and in district emergency meetings.

The Sub-Divisional level Peace Committee will be strengthened in Gossaigaon with the Chairmanship of a Sub-Divisional Officer. Matters related to ethnic violence, restoration of peace and harmony in the violence affected region will be emphasized for discussion and a way forward chalked out for next course of action.

COMMUNICATIONS:

LWSIT will share necessary information with various resource agencies and other ACT India Forum Members on regular interval and as per need. It will share all the communication materials and information regarding relief provisions and rehabilitation being made by the Government with the communities. Visibility will be ensured through banners and posters with co-branding of ACT Alliance logo to inform the communities about the emergency response being undertaken by LWSIT with support from ACT Alliance. During and after the program, a document pertaining to emergency response will be published and communicated to different actors and government agencies. Similar information will be shared in the LWSIT annual report.

PRINCIPLES AND STANDARDS:

All the staff involved in the project will be sensitized on the need to follow the Code of Conduct of the International Red Cross and Red Crescent Movement and Non-Governmental Organisations (NGOs) in Disaster Relief as well as the ACT guidelines on prevention of sexual abuse, while implementing the project. The quality and quantity of relief supplies undertaken are in the spirit of the Sphere India (in which LWSIT is a member) and National Disaster Management Authority (NDMA) of government of India.

PLANNED IMPLEMENTATION PERIOD:

Eight weeks for program operation has been planned with effect from 10 August to 9 October 2012 to support the relief assistance.

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HUMAN RESOURCES AND ADMINISTRATION OF FUNDS:

The LWSIT Rapid Response Team (RST will implement the activities. The team leader of the RST will coordinate the work with the LWSIT office based in Assam and its national office in Kolkata, and will also liaise with concerned government departments. LWSIT will also include community based local volunteers who have knowledge on the local context.

LWSIT stringently follows its internal finance mechanism and procurement policy including the international procurement policy of LWF Geneva. There are several guiding principles and standards explicitly inscribed in the policy document which are followed during the current phase of implementation process.

The field based Accounts Officer will have financial management of day to day expenditures and will report regularly to the Unit Manager. This Unit Manager will have overall control, monitoring and management of the program at the field level. The overall financial management and control will rest with the LWSIT office based in Kolkata.

MONITORING AND EVALUATION: The Unit Manager and designated staff will be responsible for carrying out monitoring activities at the field level. The designated person will visit distribution sites, be part of the process, oversee the distribution of emergency response relief materials and report to higher authorities. Besides, monitoring visits will be conducted at regular intervals from the national office. Efforts will be made to involve some of the beneficiaries in the monitoring and quality control of the materials being distributed.

LWSIT national office will send all necessary reports (statistical, narrative and financial) as required by ACT Alliance Secretariat.

II. LWSIT FINANCIAL SUMMARY/BUDGET

Type No. Unit Cost Budget Budget Description Unit Units INR INR USD 1. Food Items Baby Food (Nestogen) - 475 grams pkt x 2,500 infants Pkt 2,500 150 375,000 6,818 Subtotal: 375,000 6,818

2. Clothing & NFI Materials Dokna (dress) for women (Bodo families) 1 per family Piece 2,500 350 875,000 15,909 Gamchha ( towel) for men -Bodo families - 1 per family Piece 2,500 125 312,500 5,682 Cotton Saree (Muslim families) - 1 per family Piece 2,500 200 500,000 9,091 Lungi for men (Muslim families) - 1 pc per family Piece 2,500 100 250,000 4,545 Candles x 12 & box of matches x 10 Kit 5,000 60 300,000 5,455 Utensil set (aluminium korai (cooking utensil) - 1pc, aluminium handi (rimmed bowl) - 1pc, metal rice plate Set 5,000 600 3,000,000 54,545 - 4pcs, metal cup - 4pcs, khunti (type of spatula) - 1pc, Hata (ladle) -1pc) Packaging charge Set 5,000 100 500,000 9,091 Subtotal: 5,737,500 104,318

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3. Hygiene Materials Hygiene kits (toilet soap 125 gms - 5 pcs, laundry soap 125 gms - 5 pcs, antiseptic liquid 110 ml - 1 pc, Kit 5,000 350 1,750,000 31,818 Sanitary napkin cloths - 1X1 mtrs - 4 pcs) - 1 kit to each family Plastic bucket with lid - 16 ltr capacity with one plastic Piece 5,000 150 750,000 13,636 mug (1 pc per family) Subtotal: 2,500,000 45,455

4. Temporary Shelter & Sleeping Materials HDPE tarpauline sheet for temporary shelter to 5,000 Piece 5,000 450 2,250,000 40,909 families (170 GSM size: 15'x12') Sleeping mat (1 pc per family) Piece 5,000 200 1,000,000 18,182 Mosquito net (1pc per family) Piece 5,000 200 1,000,000 18,182 Subtotal: 4,250,000 77,273

Direct Personnel Cost Unit Manager - 1 person Months 2 22,000 44,000 800 Accounts Officer-cum-store keeper - 1 person Months 2 20,000 40,000 727 Community Organizers - 6 persons Months 2 14,000X6 176,000 3,200 Local volunteers - 6 persons Months 2 7,500X6 90,000 1,636 Subtotal: 350,000 6,364

TOTAL DIRECT ASSISTANCE 13,212,500 240,227

TRANSPORT & WAREHOUSE Truck hire Charges from procurement point to Trips 8 30,000 240,000 4,364 distribution sites Warehouse rant Months 2 10,000 20,000 364 Loading and unloading Trips 8 5,000 40,000 727 Running cost of 2 wheelers (6 Motor cycles)@ Rs. Month 2 3,000x6 36,000 655 3,000 per month per motor cycle Hire charges of four wheelers Months 2 10,000 20,000 364 Subtotal: 356,000 6,473

Indirect Support Costs Travel - local & regional travel senior/ field staff Months 2 20,000 40,000 727 Stationary, postage, communication & project office Months 2 10,000 20,000 364 utilities Office rent Months 2 7,000 14,000 255 Electricity Months 2 1,500 3,000 55 Visibility - posters, banners, caps etc. LS 10,000 182 Share of H.O.salary cost Months 2 110,000 220,000 4,000 Head Office operational and admin cost Months 2 30,000 60,000 1,091 TOTAL INDIRECT COSTS 367,000 6,673

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AUDIT 25,000 455 TOTAL BUDGET 13,960,500 253,827

ACT Appeal Fee (ICF) 3% 418,815 7,615

TOTAL ESTIMATED BUDGET 14,379,315 261,442

Exchange Rate 01 USD : INR 55.00

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I. PROPOSED EMERGENCY RESPONSE - Churches Auxiliary for Social Action (CASA)

OVERALL GOAL: To reduce suffering and vulnerability of those communities seriously affected by the violence in 45 villages in 4 Blocks of Kokrajhar district of Assam.

OBJECTIVE(S) OF THE EMERGENCY RESPONSE:

Objective 1: 2,000 families enabled to restore basic normalcy through essential non-food items and hygiene support kits

Objective 2: 2,000 displaced families have accessed basic temporary shelter materials

Objective 3: To ensure that the affected population have repaired or reconstructed their traditional shelters

PROPOSED ASSISTANCE:

Activity 1: The target families will be provided with clothing, utensil sets, blankets, hygiene kits, plastic buckets, mats and bed sheets. These items have been chosen based on the CASA field team assessment and also taking into consideration local climatic conditions. As the reference communities have lost most of their household items in the conflict, providing the above mentioned items will help these communities to restart their lives.

Activity 2: The distribution of Silpaulin sheets aims to serve as an immediate temporary shelter for the affected families till the onset of winter.

Activity: 500 most vulnerable families will be provided with shelter materials such as tin sheeting and bamboo along with other hardware materials to repair or reconstruct their shelters.

Process of Activities  Re-assessment of the vulnerable families in 45 villages.  Identify the target groups and the households in the community.  Identify the potential suppliers and procure the materials.  Getting permission from the local government for relief distribution  Transportation of relief materials to the area and distribution of the relief items.  Facilitation of activities with target group  Monitoring and evaluation

Target Population:

CASA will target 2,000 of the worst affected families. Priority will be given to the most vulnerable sections of the violence affected population from both communities so that marginalized, excluded communities and minority groups such as widows physically challenged, single female-headed families and children are selected.

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CASA is co-ordinating with the District Administration and local churches/institutions. Village committees from the affected villages will be involved in assessing the situation and helping coordinate the relief response. CASA is currently identifying the beneficiaries with the assistance of the local government agencies and the village leaders to ensure that those whose needs are the greatest receive the assistance. This may be measured in terms of the relative loss suffered (both in terms of people and property), socio-economic background of the selected beneficiary, and also the vulnerability factor of women, children, the elderly and the infirm.

IMPLEMENTATION ARRANGEMENTS:

During the crisis phase CASA will directly deliver the assistance to the victims with assistance from the local partners such as – the Village Development Committee (VDC), church bodies such as the Church of North India (CNI), the Lutheran Church, and the Council of Baptist Churches in North East India (CBCNEI) etc. The implementation, monitoring and evaluation of the program activities will be carried out by CASA’s field staff. Members of the target group will be involved in identification of families to receive the relief packages. The assistance from Government representatives, Panchayat members and church leaders from the local community will also be solicited during the actual distribution of the relief materials. Government and local representatives will be invited to witness the distribution wherever possible. The minimum standards (Sphere recommendation) will also be followed.

COORDINATION:

CASA Headquarters is in touch with resource partners. Contacts with the local groups and CBOs in the proposed areas are already strong. CASA will involve the churches and the regional/local NGOs in co- ordinating the relief intervention. The purpose would be to maintain transparency and harmony in the process of selection, implementation and accounting. This programme will be conducted with the approval and co-operation of the state authorities and district officials.

CASA is maintaining regular contact with local administration for proper coordination and effective implementation of the proposed programme. The co-ordination at the state level is with the regional office of CASA in Assam and field teams camped in the programme area at Kokrajhar. CASA is in regular touch with ACT India Forum members in order to maintain effective co-ordination in the crisis phase as well as in the restoration phase.

COMMUNICATIONS:

CASA will regularly share all information related to Ethnic violence relief and rehabilitation with the affected districts administration and with the resource agencies and other ACT forum members. An operational strategy shall be elaborated to summarize the main landmarks of the communications support and highlight the success stories of the changes achieved for the beneficiaries.

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PRINCIPLES AND STANDARDS:

The staff involved in the project have been sensitized on the need to follow the Code of Conduct of the International Red Cross and Red Crescent Movement and Non-Governmental Organisations (NGOs) in disaster relief as well as the ACT guidelines on prevention of sexual abuse, while implementing the project. The quality and quantity of relief supplies undertaken are in the spirit of the Sphere Standards, to restore the life of the affected people with improvements or at least to the level in which they were before the disaster and/or in line with the existing common standards in the area.

PLANNED IMPLEMENTATION PERIOD:

16 weeks from the date of commencement, i.e. 10 August – 30 November 2012

HUMAN RESOURCES AND ADMINISTRATION OF FUNDS:

The existing staff of CASA will organise the various activities. CASA staff form the Project Office in Guwahati and the Zonal Office at Kolkata will be responsible for implementation of the programme for which they have the requisite knowledge and experience. They have already visited the disaster affected districts and villages and made an initial observation of the extent of damages, causalities and emerging needs. This initial response is based on the feedback from at field visit.

CASA’s Finance Policy also governs procurement norms under which three quotations are called for from local suppliers and these quotations are then analysed by the procurement committee at the project office. These committees will include staff, partners in the case of implemented through partners and church representatives. After taking into consideration several factors, one or more suppliers are selected to supply the materials based on the demand. CASA follows the same procedure for its pre stocking of relief materials. Some of the relief material (dhotis, printed cloth, utensil sets and blankets) and 2,000 tarpaulins will be sourced from CASA’s existing disaster preparedness stocks in several locations.

The overall financial management and control will be with CASA Headquarters. At the zonal level it will rest with the Chief Zonal Officer. At the implementing level the Field Coordinators will be responsible for financial monitoring and control. The accounts will be maintained by qualified accountants and the entire project account will be consolidated at the Kolkata office which will scrutinize the accounts and submit the same to headquarters for onwards submission. Preparation of financial reports and the final audit will be done at the headquarters level. CASA will report on the progress of the programme. All finances will be received and accounted for by CASA. The CASA Delhi headquarters will coordinate the overall operation which includes expertise in disaster response, logistics and emergency communications.

MONITORING AND EVALUATION:

CASA has the requisite infrastructure and personnel for continuous monitoring of the programme at the field level which would be done on a regular basis through field visits, submission of reports, staff- partner meetings and interaction with beneficiaries.

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CASA will ensure the active involvement and participation of the beneficiaries in the implementation, monitoring and evaluation of the project activities. The programme will be constantly monitored to ensure that it progresses along the planned framework, and also in order to fine-tune it as and when required, based on field responses.

II. CASA FINANCIAL SUMMARY/BUDGET

Type No. Unit Cost Budget Budget Description Unit Units INR INR USD

1. Food Item a. Biscuits (2 Pkts @ 339 gms per Pkt) pkt. 2,000 54 108,000 1,964 Subtotal: 108,000 1,964 I. Non Food Relief Assistance Relief Kit a. Printed cloth (2.5mts per piece per family) piece 2,000 150 300,000 5,455 b. Aluminium utensils (1 Al. Cooking pot with lid) & stainless piece 2,000 499 998,000 18,145 steel utensils (5 plates, 5 glasses, 2 serving spoons) c. Dhoti piece 2,000 150 300,000 5,455 d. Woollen blanket (1pc.) piece 2,000 136 271,000 4,927 e. Hygiene Kit (2 pcs. Mosquito nets, 1 bottle Savlon liquid 1lts, 1 cotton roll medium, I Kg Wheel washing powder, 2 tubes set 2,000 945 1,890,000 34,364 tooth paste 100 gms, 5 Toothbrushes, 1 pack sanitary napkins, 2 towels 4 bath soaps, 1

plastic soap dish, 1 sewing kit, 1 mirror, 10 sachets shampoo, 2 plastic combs &cartons for packing) f. Plastic bucket with cover (15.5 litres) and mug piece 2,000 150 300,000 5,455 g. Plastic mat 1pc. per family piece 2,000 175 350,000 6,364 h. Bed sheet 2 pcs. per family piece 4,000 150 600,000 10,909 i. Packing charges of relief kit set 2,000 100 200,000 3,636 Subtotal: 5,209,000 94,709

II. Shelter Support a. Silpaulin tarpaulin 22' x 16' , 150 GSM for temporary piece 2,000 1,559 3,118,000 56,691 shelter subtotal : 3,118,000 56,691

III. REPAIR & RECONSTRUCTON OF 300 TRADITIONAL

HOUSES a. Provision of roofing materials (GCI Sheets) (14 pcs per House 500 9,800 4,900,000 89,091 H/H) @ Rs 700/- per GCI sheet b. House construction materials (bamboo canes, bamboo House 500 9,250 4,625,000 84,091 mats, hard-ware materials etc) Subtotal: 9,525,000 173,182 17,960,00 TOTAL DIRECT ASSISTANCE 326,545 0

India: IND123 Ethnic Violence 16

IV. TRANSPORT, ADMINISTRATION, OPERATION & SUPPORT Transport a. Truck rental for relief material movement to local lump sum 100,000 1,818 warehouse b. Secondary transport (warehouse to distribution point) lump sum 150,000 2,727 c. Fuel & maintenance of 1 4WD office vehicle lumpsum 100,000 1,818 c. Hire charges of 1 Four wheel vehicle Months 4 30,000 120,000 2,182 Handling a. Loading & unloading charges lump sum 40,000 727 Sub total 510,000 9,273

V. PERSONNEL, ADMINISTRATION, OPERATION & SUPPORT staff benefit per diem a. D.A. for 1 Field Coordinator @ Rs 150/- per day Month 4 4,500 18,000 327 b. D.A. for 2 Field Officers @ Rs 150/- per day Month 4 9,000 36,000 655 d. Honorarium x 6 volunteers @ Rs 200/- per vol / day Month 4 36,000 144,000 2,618 e. Boarding & lodging for 3 staff @ Rs. 200/- per day Month 4 18,000 72,000 1,309 f. Insurance for 3 staff & 6 volunteers for crisis phase lump sum 11,000 200 h. Local & Regional travel of staff lump sum 30,000 545 Subtotal : 311,000 5,655 Office a. Office utilities for crisis phase month 4 15,000 60,000 1,091 b. Godown rent for crisis phase month 4 15,000 60,000 1,091 c. Office stationery for crisis phase lump sum 15,000 273 Subtotal : 135,000 2,455 Communication a. Usage of 4 mobile phones month 4 2,000 8,000 145 b. Usage of Fax & Email etc. for crisis phase month 4 2,000 8,000 145 c. Documentation, Reporting, Promotion and Visibility lump sum 50,000 909 Subtotal : 66,000 1,200

TOTAL PERSONNEL, ADMINISTRATION, OPERATIONS & 1,022,000 18,582 SUPPORT

TOTAL FOR CRISIS PHASE: 18,982,000 345,127 VI. Audit of Funds & Auditors Field Visits lump sum 60,000 1,091 subtotal : 60,000 1,091

GRAND TOTAL FOR CRISIS PHASE (excluding ACT 19,042,000 346,218 Coordination Fees) ACT Coordination Fees @ 3% 571,260 10,387 GRAND TOTAL FOR CRISIS PHASE (including ACT Coordination Fees 3%) 19,613,260 356,605

Exchange Rate : Local Currency to 1 USD 55.00