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Meeting Minutes) Is Prepared by the Legislative Service Office (LSO) and Is the Official Record of the Proceedings of a Legislative Committee Meeting D r a f t O n l y A p p r o v a l P e n d i n g SUMMARY of PROCEEDINGS M A N A G E M E N T A U D I T C O M M I T T E E COMMITTEE MEETING INFORMATION November 22, 2019 | 8:00 AM Wyoming Liquor Division 6601 Campstool Road Cheyenne, Wyoming COMMITTEE MEMBERS PRESENT Senator Bo Biteman Senator Anthony Bouchard Senator Mike Gierau Senator Tom James Senator Drew Perkins (Chairman) Representative Eric Barlow (Vice Chairman) Representative Chuck Gray Representative Jerry Obermueller Representative Charles Pelkey Representative Cyrus Western COMMITTEE MEMBERS NOT PRESENT Representative Tom Crank LEGISLATIVE SERVICE OFFICE STAFF Matt Obrecht, Director Tamara Rivale, Legislative Counsel Abigail Boudewyns, Research/Evaluation Administrator Joy Segal, Program Evaluation Manager Karla Smith, Senior Program Evaluator Amanda Freund, Associate Program Evaluator Jonathan Sandoval, Associate Program Evaluator Donna Shippen, Associate Program Evaluator Brian Fuller, Staff Attorney The Committee Meeting Summary of Proceedings (meeting minutes) is prepared by the Legislative Service Office (LSO) and is the official record of the proceedings of a legislative committee meeting. This document does not represent a transcript of the meeting; it is a digest of the meeting and provides a record of official actions taken by the Committee. All meeting materials and handouts provided to the Committee by the Legislative Service Office, public officials, lobbyists, and the public are on file at the Legislative Service Office and are part of the official record of the meeting. An index of these materials is provided at the end of this document and these materials are on file at the Legislative Service Office. For more information or to review meeting materials, please contact the Legislative Service Office at (307) 777-7881 or by e-mail at [email protected]. The Summary of Proceedings for each legislative committee meeting can be found on the Wyoming Legislature’s website at www.wyoleg.gov. PAGE 2 OF 9 OTHERS PRESENT AT MEETING Please refer to Appendix 1-02 to review the Committee Sign-in Sheet for a list of other individuals who attended the meeting. MANAGEMENT AUDIT COMMITTEE Summary of Proceedings WYOMING LEGISLATIVE SERVICE OFFICE • 200 West 24th Street • Cheyenne, Wyoming 82002 TELEPHONE (307) 777-7881 • E-MAIL [email protected] • WEBSITE www.wyoleg.gov PAGE 3 OF 9 EXECUTIVE SUMMARY The Management Audit Committee (Committee) met for one day in Cheyenne. The Committee considered a White Paper on progress related to the Children in Need of Supervision (CHINS) program evaluation and discussed the report with officials from the Department of Family Services. The State Auditor provided information regarding the State of Wyoming Comprehensive Annual Financial Report (CAFR). The Committee considered a short report entitled Review of Findings and Recommendations from the Department of Audit and Certified Public Accountants related to Wyoming Municipalities, Special Districts, and School Districts and discussed the report with officials from the Department of Audit Public Funds Division (Division). The Committee voted to request a bill draft requiring the Division to submit their audits to the Committee. The Committee received updates from the Department of Administration and Information and the Department of Enterprise Technology Services. The Committee considered a bill draft regarding the Business Ready Community Program and received comment from the Wyoming Business Council. Legislative Service Office Director Matt Obrecht provided updates regarding the Program Evaluation and Research Department. The Committee assigned projects to LSO for completion by the Spring 2020 Committee meeting. CALL TO ORDER- NOVEMBER 22, 2019 Vice Chairman Barlow called the meeting to order at 8:14 AM. The following sections summarize the Committee proceedings by topic. Please refer to Appendix 1-01 to review the Committee Meeting Agenda. APPROVAL OF MINUTES The Committee approve the minutes from its May 29-20, 2019, meeting without changes. INTRODUCTION OF NEW STAFF Two new staff members of the Legislative Service Office were introduced: Jonathan Sandoval, Associate Program Evaluator, and Amanda Freund, Associate Program Evaluator. DISCUSSION OF CHINS DATA WHITE PAPER Karla Smith, Senior Program Evaluator, and Donna Shippen, Associate Program Evaluator, provided an update on the current status of the CHINS program evaluation, including a review of the White Paper: Summary of CHINS Evaluation Data Requests. See Appendix 3-01. Korin Schmidt, Director, Wyoming Department of Family Services (DFS) provided information about the potential benefits and challenges of sharing confidential juvenile data across agencies and answered Committee members’ questions. Director Schmidt explained that sharing data across agencies would better allow agencies to examine outcomes for CHINS youth, but that protections would need to be in place to comply with federal regulations which may inhibit the sharing of information. Director Schmidt said DFS has submitted a budget request for $28M to replace their legacy WYCAPS case management system with a Comprehensive Child Welfare Information System (CCWIS) to comply with federal reporting requirements. She also noted that the Wyoming Department of Health (WDH) is in the process of replacing their current Medicaid Management Information System with a new Wyoming Integrated Next Generation System (WINGS). The WINGS system includes a data warehouse which DFS may be able to mine for data on services and outcomes. In order to track children across agencies, single identifier would need to be utilized. DFS and WDH have had conversations about data sharing, but not about creating common identifiers. DFS has not MANAGEMENT AUDIT COMMITTEE Summary of Proceedings WYOMING LEGISLATIVE SERVICE OFFICE • 200 West 24th Street • Cheyenne, Wyoming 82002 TELEPHONE (307) 777-7881 • E-MAIL [email protected] • WEBSITE www.wyoleg.gov PAGE 4 OF 9 engaged other agencies or the Judicial Branch, although Director Schmidt said a conversation at the state level would be worthwhile. While DFS has engaged Chief Information Officer Gordon Knopp; most of their conversations have been about leveraging existing systems. The Committee requested Director Schmidt provide suggestions for focused study topics regarding CHINS, juvenile delinquency or juvenile health that the Management Audit Committee could consider. Director Schmidt suggested the Committee examine the subset of CHINS cases that have significant challenges, such as emotional disturbance and/or intellectual disabilities. There are few services for these children in Wyoming, agencies must look long and hard for treatment services, and services are very expensive. Director Schmidt said the Joint Labor Committee will be introducing draft legislation about a joint mental health task force. Often task force studies focus on adults; Director Schmidt has requested that the task force examine adolescent mental health service needs as well. The Committee invited other agencies to testify regarding the CHINS White Paper study. Lily Sharpe, State Court Administrator, Wyoming Judicial Branch, provided information about the confidentiality issues of sharing data regarding child welfare, CHINS, and juvenile delinquency cases. In order to allow data sharing, there would have to be changes to statutes and court rules to allow the sharing of confidential court information. For example, Administrator Sharpe believes current Management Audit statutes are not clear on whether courts can provide confidential court information to LSO. Child identifiers would have to be designed such that the child’s identity is protected. Administrator Sharpe introduced Eydie Trautwein, Wyoming Deputy State Auditor, to the Committee. Ms. Trautwein previously served as the Wyoming Supreme Court Children’s Justice Project Coordinator. Ms. Trautwein said the Children’s Justice Advisory Council (Council) is continuing to talk about data system integration and coordination. Several years ago, the Council did a study of juvenile cases. To access interagency data, the Council executed an interagency agreement with WDH and a cooperative agreement with county attorneys. All data had to be pulled manually. Ms. Trautwein thinks the child welfare module purchased as part of the Judicial Branch’s new FullCourt Enterprise system will be very useful. Administrator Sharpe said the child welfare module will be rolled out at the beginning of 2021. PRESENTATION OF THE COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) FOR THE STATE OF WYOMING Kristi Racines, Wyoming State Auditor, and Barb Wallace, CAFR Manager, Office of the State Auditor, gave a brief presentation regarding the responsibilities of the State Auditor’s Office with regards to the Comprehensive Annual Financial Report (CAFR) and the annual external CAFR audit. See Appendix 4- 01. In addition to the CAFR audit, Auditor Racines said the State of Wyoming is required to have a single audit, also referred to as a compliance or Office of Management and Budget (OMB) audit. The State Auditor’s Office does not participate in this process. External auditors review each agency’s compliance with federal regulations for grants received. Committee members expressed interest in having the external CAFR auditors present their findings and recommendations to the Committee. Auditor Racines concurred with the idea, barring any restrictions on the auditors’ ability to testify to a legislative committee. DISCUSSION OF SHORT REPORT REVIEW OF FINDINGS AND
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