LANGPORT TOWN COUNCIL Langport Town Hall, Bow Street, Langport TA10 9PR Telephone: 01458 259700 Email: [email protected]
LANGPORT TOWN COUNCIL – Council Minutes
Minutes of the Annual Meeting of Langport Town Council held on Tuesday 15 May 2018 at 7.0 0pm in the Ground Floor Meeting Room, Langport Town Hall.
Present: Councillors: V Saunders (Chairman) B Graham C Naden – Vice Chairman S Jenkinson M Denny I Macnab A Donald M Sandford C Dunn S Tilley S Glas
In Attendance: David Mears PSLCC – Town Clerk . There were three member s of the public and one member of the press present.
The meeting started at 7. 05pm
Questions were received from the member of public about footpaths and cycleway – the clerk will liaise with the member of the public in office hours. An update was presented by the Chair of the Friends of Langport Library on their response to the library consultation.
TC2018/14 2 Election of Chairman of the Council and Acceptance of Office. (LGA 1972 s14 (1), 15(1&2), 33(1) and 34(1&2))
Councillor Val Saunders was nominated and accepted the nomination.
Proposed: Councillor Dunn Seconded: Councillor Sandford
There were no other nominations.
RESOLVED – that Councillor Val Saunders be elected Chairman of Langport Town Council, unless she resigns or becomes disqualified, shall continue in office until her successor is elected at the next Annual Meeting of the Council in May 2019 .
The Chairman signed the Declaration of Acceptance of Office and it was witnessed by the Town Clerk.
TC201 8/143 To receive Apologies for Absence and to approve the reasons given. (LGA 1972 s85 (1))
None (All councillors present).
TC2018 /144 Declarations of interests - Members to declare any interests, including Disclosable Pecuniary Interests they may have in agenda items that accord with the requirements of the Town Council’s Code of Conduct and to consider any prior requests from members for Dispensations that accord with Localism Act 2011 s33(b -e). (NB this does not preclude any later declarations)
There were no declarations of interests.
97 Annual Council Meeting Minutes | Tuesday 15 May 2018 TC2018/145 Appointment of Vice Chairman of the Council.
Councillor Cara Naden was nominated and accepted the nomination.
Proposed: Councillor S andford Seconded: Councillor Dunn
There were no other nominations.
RESOLVED – that Councillor Cara Naden be appointed Vice Chairman of Langport Town Council unless she resigns or becomes disqualified, shall hold office until immediately after the election of the Chairman of the Council at the next Annual Meeting of the Council.
TC2018 /146 To approve and sign as a correct record the minutes of the Town Council Meeting held on Tuesday 17 April 2018 . (LGA 1972 sch 12, para 41(1))
RESOLVED – that the minutes of the Town Council Meeting held on Tuesday 17 April 2018 be signed as a correct record.
TC2018/146.2 Planning Application – Application No: 18/01249/FUL Proposal: The erection of 94 No. dwellings including associated public space and all other associated external works (Revised Application). Location: The Trial Groun d ( Land Os 5949) Somerton Road, Langport Somerset.
RESOLVED –
The outline planning permission that was granted, with conditions, on 15 October 2015 (13/03483/OUT), approves “80 dwellings”. 94 dwellings is a significant increase and Langport Town Council is not in agreement with this increase;
Concerns were also raised on the impact on the setting of listed buildings within the immediate area;
Reinstatement of the designated footpath should be made Concerns were raised with flooding and water runoff and councillors fully supports the Parrett Internal Drainage Board letter of objection dated 8 May 2018;
Insufficient information is available on the protection, enhancement or removal of hedges and trees and the effect it will have on biodiversity ;
Affo rdable housing element. While the overall percentage is only slightly below the recommended (34.04% as against 35%), the balance is towards more 2 -bed houses. The provision of some of these in the form of one - bedroom units would mean that they would be li kely to be even more affordable for single people or for young couples. The Strategic Housing consultee (SSDC’s Housing Development Officer) has proposed a different mix of affordable housing in 2017 and councillors support this recommendation : 08 x 1 bed 14 x 2 bed houses 10 x 3 bed houses 1 x 5 bed house
TC2018/146.3 Planning Application – Application No: 18/01257/REM Proposal : The erection of 80 No. dwellings including associated public space and all other associated external works (Reserved Matters application following approval of 13/03483/OUT). Location: The Trial Ground (Land Os 5949) Somerton Road, Langport Somerset .
RESOLVED –
Concerns were raised with flooding and water runoff and councillors fully supports the Parrett Internal Drainage Board letter of objection dated 8 May 2018;
Insufficient information is available on the protection, enhancement or removal of hed ges and trees and the effect it will have on biodiversity ;
Reinstatement of the designated footpath should be made , and the installation of a bus stop to allow access to public transport;
98 Annual Council Meeting Minutes | Tuesday 15 May 2018 Affordable housing element. While the overall percentage is only slightly below the recommended (34.04% as against 35%), the balance is towards more 2 -bed houses. The provision of some of these in the form of one - bedroom units would mean that they would be likely to be even more affordable for single people or for youn g couples. The Strategic Housing consultee (SSDC’s Housing Development Officer) has proposed a different mix of affordable housing in 2017 and councillors support this recommendation : 08 x 1 bed 14 x 2 bed houses 10 x 3 bed houses 1 x 5 bed house
TC2018/147 Town Clerk’s Oral Report – including use of delegated powers and update on progress since the last meeting.
The town clerk updated councillors on GDPR – an audit has been carried out of data held , some data will be destroyed such as previous staff records , previous councillor information and old booking data. Privacy statements and consent forms will be sent out.
SSDC electoral review – the Bounda ry Commission has published recommendations that will be presented to Parliament. The new ward is to be known as Curry Rive l, Huish and Langport.
The Council has Union Jack bunting if any councillors are able to help LABG erecting please let the cl erk know.
Lorry Watch will hopefully resume around Tuesday 29 May .
RESOLVED – to note the report.
TC2018/148 To receive written or oral reports from meetings attended by Councillors on behalf of the Council.
There were no reports.
TC2018/149 To review terms of reference for – I. Finance and Personnel II. Tourism and Marketing
RESOLVED – to adopt the terms of reference for the Finance and Personnel Committee and to adopt the terms of reference for the Tourism and Marketing Committee .
TC2018/150 To appoint Councillors to the following Committees Finance and Personnel (Chairman and Vice -Chairman plus 4 councillors) . Current members – A Donald, C Dunn, S Jenkinson, M Sandford plus Chair and Vice -Chair).
RESOLVED – that Cllrs M Denny, A Donald, S Jenkinson, M Sandford be appointed to the Finance and Personnel Committee. Tourism and Marketing (To include Chairman and Vice -Chairman). Current members – M Denny, S Jenkinson and I Macnab.
RESOLVED – that Cllrs M Denny, B Graham, S Jenkinson and I Macnab . The footpath liaison officer will also be appointed to the Tourism and Marketing Committee.
TC2018/151 To appoint Councillors as representatives to the following outside bodies –
Organisation No Councillor appointed Abattoir Liaison Group 1 V Saunders Annie Tite Fund 2 B Graham Memorial Field Management 2 C Dunn & M Sandford Committee Somerset Association of Local 1 V Saunders Councils Sir Edward Hext Almshouses 1 M Denny 99 Annual Council Meeting Minutes | Tuesday 15 May 2018 Langport Information Centre Steering 1 S Glas Committee Market Towns Investment Group 2 C Dunn (to work with a T&M Committee member) plus LABG representative.
TC2018/152 To appoint the following:
Footpaths Liaison Officer / Parish Warden S Glas - Parish Emergency Contact Town Clerk (D Mears) Grit Bin Monitor S Tilley
TC2018/153 Council Policies –
a) Review of Standing Orders - minor amendments - b) Review of Financial Regulations - minor amendments c) Review of Policy on Displays and Advertising - cosmetic changes d) Review of Complaints Procedure – cosmetic changes e) Community Grants Funding Policy – minor amendments f) Councillor – Officer – Employee Protocol - cosmetic changes g) Employee Handbook – minor amendments h) Health and Safety Statement General Polic y – New general policy statement i) Green Charter - minor amendments j) Recording of Meetings Policy - cosmetic changes k) Social Media Policy - cosmetic changes l) Tourism and Marketing Strategy - cosmetic changes m) Training and Development Policy - minor amendments n) Risk Management Scheme - cosmetic changes o) Scheme of Delegation – New p) Information and Data Protection Policy – New (GDPR) q) Retention and Disposal Policy – New (GDPR) r) The Management of Transferable Data Policy – New (GDPR)
RESOLVED – that the above policies be adopted as recommended.
TC2018/154 Action Plan – to note the updated Action Plan
RESOLVED – to note . The Plan will be revised into a new ‘SMART’ plan following a council training session to be led by David Holmes – Transformational Leadership consulta nt
TC2018/ 155 Finance – Bank Account Balances – To review and note the balances of the Council’s bank accounts a s of 30/05/2018
RESOLVED – to note the Bank Account Balances.
TC2018/ 156 Finance - Accounts for Payment and Income - to note items of expenditure and income for April .
RESOLVED – to note the Accounts for Payment for April .
TC2018/ 157 Chairman’s Report – To provide information on forthcoming actions.
Town Assembly : attendance was not a s great as anticipated but participation was good and notes were made of feedback from those who attended.
River Group : a new application for funding has been submitted on schedule for an enhanced River Project. The result of this application should be h eard by the end of May.
Cycleway between Westover and the Drayton/Muchelney road: a meeting between SSDC, Langport Town Council and neighbouring parishes is scheduled for the following morning to discuss the future of this route. The auction of land at Westover is no longer taking place in June. The pressure is high to secure this valuable community asset.
100 Annual Council Meeting Minutes | Tuesday 15 May 2018 Langport Library: the consultation on the future of Somerset’s libraries is ongoing. Although the original consultation document suggested Langport Library would continue as at present, emerging suggestions about sharing services with neighbouring libraries would have a severe impact on the Langport facility and may compromise future plans for the Langport Information Centre. It is imperative that a ll respond to the consultation.
Meeting closed at 8.43 pm
Signed: ………………………… Date: … ………………………
101 Annual Council Meeting Minutes | Tuesday 15 May 2018 LANGPORT TOWN COUNCIL Langport Town Hall, Bow Street, Langport TA10 9PR Telephone: 01458 259700 Email: [email protected]
LANGPORT TOWN COUNCIL – Council Minutes
Minutes of the Meeting of Langport Town Council held on Tuesday 19 June 2018 at 7.0 0pm in the Ground Floor Meeting Room, Langport Town Hall.
Present: Councillors: V Saunders (Chairman) B Graham C Naden – Vice Chairman S Jenkinson A Donald I Macnab C Dunn M Sandford S Glas S Tilley
In Attendance: David Mears PSLCC – Town Clerk and County and District Councillor Clare Aparicio Paul . There were two member s of the public and one member of the press present.
Questions were received from a member of public asking when the new width and height restriction signage for The Hill will be installed. County Councillor Clare Aparicio Paul will liaise with SCC Highways . The member of the press raised the issue of roadwork signage blocking pavements in Bow Street for wheelchair and pushchair users. County Councillor Clare Aparicio Paul agreed to liaise with SCC Highways.
TC201 8/158 To receive Apologies for Absence and to approve the reasons given. (LGA 1972 s85 (1))
No apologies received.
TC2018 /159 Declarations of interests - Members to declare any interests, including Disclosable Pecuniary Interests they may have in agenda items that accord with the requirements of the Town Council’s Code of Conduct and to consider any prior requests from members f or Dispensations that accord with Localism Act 2011 s33(b -e). (NB this does not preclude any later declarations)
There were no declarations of interests.
TC2018/160 To approve and sign as a correct record the minutes of the Annual Town Council Meeting held on Tuesday 15 May 201 8. (LGA 1972 sch 12, para 41(1))
RESOLVED – that the minutes of the Annual Town Council Meeting held on Tuesday 15 May 2018 be signed as a correct record.
TC2018/161 Town clerk’s Oral Report – including use of delegated powers and update on progress since the last meeting.
The town clerk updated councillors on recent anti -social behaviour in the town. Huish Academy staff , Youth Club workers and local police are working to tackle and address this issue. Huish Academy will also work with the local councils and Memorial Field Committee on the skate park project. The clerk also reminded councillors of various dates and will follow this up via email. Finally the website overhaul should be complete d by mid July.
RESOLVED – to note the report.
102 Council Meeting Minutes | Tuesday 19 June 2018 TC2018/1 62 To receive written or oral reports from meetings attended by councillors on behalf of the Council.
Cllr Saunders submitted a written report of the ABP meeting in advance. Cllr Naden provide d an oral report of the recent LABG meeting. The LABG meeting was well attended and covered matters such as the anti -social behaviour in the town, the youth club flag project and the Bloomin’ Langport project.
TC2018/163 Lead Councillor Roles - to consi der the creation of and appointing councillors to the following roles:
Environmental (Town Amenities/Langport in Bloom) - Cllrs Glas and Naden Lorry Watch - Cllr Jenkinson Christmas Lights – Cllr Saunders Youth and Community - Cllrs Dunn and Naden Projects (Skate park, Phone box and Clock) - Cllrs Dunn and Sandford
RESOLVED – to appoint the above councillors to the named roles.
TC2018/164 Council Policies – to adopt an equal opportunities policy.
RESOLVED – to adopt the equal opportunities policy.
TC2018/165 Finance – to note the Annual Internal Audit Report for 2017/18.
RESOLVED – to note the Annual Internal Audit Report for 2017/18
TC2018/166 Finance - To approve the Annual Governance Statem ent (s.1 of the Annual Governance and Accountability Return 17 /1 8). (Account & Audit Regulations 2015)
RESOLVED – that the Annual Governance Statem ent (s.1 of the Annual Governance and Accountability Return 17 /1 8) be approved and signed.
TC2018/167 Finance - To approve the Annual Accounting St atement for the year ending 31 March 2018 (s.2 Annual Governance and Accountability Return 17 /1 8). (Account & Audit Regulations 2015)
RESOLVED – that the Annual Accounting St atement for the year ending 31 March 2018 ( s.2 Annual Governance and Accountability Return 17 /1 8) be approved and signed .
TC2018/168 Finance - Town Council Year 201 8/19 Year to Date Budget - to review and note the budget information for the year to date as of 31/05/2018. (Account & Audit Regulations 2015 )
RESOLVED – to note the year to date budget.
TC2018/169 Finance – Bank Account Balances – to note the balances of the Council’s bank accounts as of 31/0 5/2018.
RESOLVED – to note the Bank Account Balances.
TC2018/170 Finance - Accounts for Payment and Income - to note items of expenditure and income for May.
RESOLVED – to note the Accounts for Payment for May.
TC2018/171 Chairman’s Report – items of information .
Cycleway – agreement has been reached by Langport, Huish Episcopi and Drayton Councils and the Muchelney Parish meeting to support the arrangements to secure the future of the cycleway between Westover and the Drayton/Muchelney road. It was explained that South Somerset District Council will now be asked at the Area North committee on 27 June to approve the allocation of funding for the purchase of the Westover section of the track by Langport Town Council. River Project – Langport Town Council has been successf ul in its expression of interest to the Rural Development Programme for England Growth Fund and now goes through to the full application stage. The sum applied for is £198,000.
103 Council Meeting Minutes | Tuesday 19 June 2018 Meeting closed at 7.50 pm
Signed: ………………………… Date: … ………………………
104 Council Meeting Minutes | Tuesday 19 June 2018 LANGPORT TOWN COUNCIL Langport Town Hall, Bow Street, Langport TA10 9PR Telephone: 01458 259700 Email: [email protected]
LANGPORT TOWN COUNCIL – Council Minutes
Minutes of the Meeting of Langport Town Council held on Tuesday 17 July 2018 at 7.0 0pm in the Ground Floor Meeting Room, Langport Town Hall.
Present: Councillors: V Saunders (Chairman) S Glas C Naden – Vice Chairman S Jenkinson M Denny I Macnab A Donald S Tilley
In Attendance: David Mears PSLCC – Town Clerk . There were no member s of the public or press present.
TC2018/172 To receive Apologies for Absence and to approve the reasons given. (LGA 1972 s85 (1))
Cllrs Dunn and Sandford – both have conflicting engagements
RESOLVED – to approve and accept reasons given.
TC2018/173 Declarations of interests - Members to declare any interests, including Disclosable Pecuniary Interests they may have in agenda items that accord with the requirements of the Town Council’s Code of Conduct and to consider any prior requests from members for Dispensations that accord with Localism Act 2011 s33(b -e). (NB this does not prec lude any later declarations)
There were no declarations of interests.
TC2018/174 To approve and sign as a correct record the minutes of the Town Council Meeting held on Tuesday 19 June 201 8. (LGA 1972 sch 12, para 41(1))
RESOLVED – that the minutes of the Town Council Meeting held on Tuesday 19 June 2018 be signed as a correct record.
TC2018/175 Town Clerk’s Oral Report – including use of delegated powers and update on progress since the last meeting.
The Clerk recently had a meeting with SSDC ’s CEO where an update on transformation was given . The Council’s AGAR has been sent to external audit ors . A gentle reminder that there is no council meeting in August.
TC2018/176 To receive written or oral reports from meetings attended by councillors on behalf of the Council.
Cllr Saunders recently attended SSDC’s Area North Annual Parishes meeting. Written report has been circulated.
TC2018/177 Langport Cycleway – to agree to purchase section 1 of the Langport Cycleway located in Westover, with the cost being covered by a grant from SSDC.
105 Council Meeting Minutes | Tuesday 17 July 2018 RESOLVED - to purchase section 1 of the Langport Cycleway located in Westover, with the cost being covered by a grant from SSDC.
TC2018/178 Finance - Town Council Year 201 8/19 Year to Date Budget - to review and note the budget information for the year to date as of 30/06/2018. (Account & Audit Regulations 2015 )
RESOLVED – to note the year to date budget.
TC2018/179 Finance – Bank Account Balances – to note the balances of the Council’s bank accounts as of 30/0 6/2018.
RESOLVED – to note the Bank Account Balances.
TC2018/180 Finance - Accounts for Payment and Income - to note items of expenditure and income for June.
RESOLVED – to note the Accounts for Payment and income for June.
TC2018/181 Chairman’s Report
The Chair and fellow councillors provided updates on the following: The Langport River Project The Christmas Lights PAT testing The Town Forum planned for 11 th September – It was suggested that the foc us be solely on the River Project A HGV episode involving a lorry using the Hill to access the abattoir A training event with David Holmes at Hurds Hill
Meeting closed at 20. 03pm
Signed: ………………………… Date: … ………………………
106 Council Meeting Minutes | Tuesday 17 July 2018 LANGPORT TOWN COUNCIL Langport Town Hall, Bow Street, Langport TA10 9PR Telephone: 01458 259700 Email: [email protected]
LANGPORT TOWN COUNCIL – Council Minutes
Minutes of the Meeting of Langport Town Council held on Tuesday 18 September 2018 at 7.0 0pm in the Ground Floor Meeting Room, Langport Town Hall.
Present: Councillors: V Saunders (Chairman) S Glas C Naden – Vice Chairman S Jenkinson A Donald I Macnab C Dunn M Sandford S Tilley
In Attendance: David Mears PSLCC – Town Clerk and County and District Councillor Clare Aparicio Paul. There were three members of the public and one member of the press present.
TC2018/182 To receive Apologies for Absence and to approve the reasons given. (LGA 1972 s85 (1))
All Councillors were present.
TC2018/183 Declarations of interests - Members to declare any interests, including Disclosable Pecuniary Interests they may have in age nda items that accord with the requirements of the Town Council’s Code of Conduct and to consider any prior requests from members for Dispensations that accord with Localism Act 2011 s33(b -e). (NB this does not preclude any later declarations)
There wer e no declarations of interests.
TC2018/184 To approve and sign as a correct record the minutes of the Town Council Meeting held on Tuesday 17 July 2018. (LGA 1972 sch 12, para 41(1))
RESOLVED – that the minutes of the Town Council Meeting held on Tuesday 17 July 2018 be signed as a correct record.
TC2018/185 Town Clerk’s Oral Report – including use of delegated powers and update on progress since the last meeting.
The Clerk informed Councillors that the planning application for the River Projec t has been submitted.
TC2018/186 To receive written or oral reports from meetings attended by councillors on behalf of the Council.
Cllr Saunders recently attended an LABG meeting and a Huish Episcopi Parish Council meeting. Written reports have been circulated.
107 Council Meeting Minutes | Tuesday 18 September 2018 TC2018/187 The Langport River Project – update for Councillors with issues relating to the application for the project and stimulating economic growth in Langpor t in general and proposal to become a member of Visit Somerset (Cllr Val Saunders).
RESOLVED – to note the update and to defer the proposal to become a member of Visit Somerset until more information has been sought.
TC2018/188 Office – To authorise Sara h Patten to upgrade the office Printer/copier – See attached report
RESOLVED – to authorise Sarah Patten to upgrade the office Printer/copier on a short term agreement.
TC2018/189 Finance - Town Council Year 2018/19 Year to Date Budget - to review and n ote the budget information for the year to date as of 31/08/2018. (Account & Audit Regulations 2015)
RESOLVED – to note the year to date budget.
TC2018/190 Finance – Bank Account Balances – to note the balances of the Council’s bank accounts as of 31/08/2018.
RESOLVED – to note the Bank Account Balances.
TC2018/191 Finance - Accounts for Payment and Income - to note items of expenditure and income for July and August.
RESOLVED – to note the Accounts for Payment and income for July and August .
The following item was moved into public session
TC2018/194 ii Friday Market - to discuss an issue concerning a former market stall trader.
RESOLVED – Where a stall holder offers similar items for sale as a retail outlet, the stall holder will not be excluded from the monthly Friday Market. It was resolved that a stall holder who has previously been excluded should be invited to return. To allow stalls that may offer similar items for sale as shops within the town.
TC2018/192 Chairman’s Report
A River Project Town Forum held on 11 September had attracted an audience of 40 people who received a powerpoint presentation and responded well with ideas and mostly positive comments.
The Lang Fest18 weekend was a hit with local people and visitors. The use of Cocklemoor was considered to have been a good decision, rather than using the Town island.
The Rotary notice has been renovated by the Rotary Club. A picnic table on Cocklemoor and the notice board in the cemetery have both also been repaired.
The meeting was adjourned at 20:20pm to allow for the Town Trust meeting.
The meeting reconvened at 21:27pm
TC2018/193 To resolve to exclude members of the press and public - To agree that agenda item TC2018/193 i be dealt with after the public (inclu ding the press) have been excluded as publicity would prejudice the public interest by reason of the confidential nature of the business to be transacted Public Bodies (Admission to Meetings) Act 1960
108 Council Meeting Minutes | Tuesday 18 September 2018 RESOLVED – that Agenda item TC2018/194 i be treated as confidential and dealt with after the public (including the press) has been excluded.
TC2018/194 - i To agree the appointment of the new Town Clerk and RFO, after consideration of the oral report of the Appointments Panel.
Cllr Sandford made an oral report of the appointment process and recommendation.
RESOLVED – that Deborah Speed be appointed Town Clerk and RFO.
Meeting closed at 21.42pm
Signed: ………………………… Date: …………………………
109 Council Meeting Minutes | Tuesday 18 September 2018 LANGPORT TOWN COUNCIL Langport Town Hall, Bow Street, Langport TA10 9PR Telephone: 01458 259700 Email: [email protected]
LANGPORT TOWN COUNCIL – Council Minutes
Minutes of the Meeting of Langport Town Council held on Tuesday 16 October 2018 at 7.00pm in the Ground Floor Meeting Room, Langport Town Hall.
Present: Councillors: V Saunders (Chairman) S Glas C Naden – Vice Chairman S Jenkinson A Donald I Macnab C Dunn M Sandford S Tilley
In Attendance: David Mears PSLCC – outgoing Town Clerk, Deborah Speed – new Town Clerk and County and District Councillor Clare Aparicio Paul. There were four members of the public and one member of the press present.
The Chair introduced Deborah Speed newly appointed Town Clerk.
TC2018/195 To receive Apologies for Absence and to approve the reasons given (LGA 1972 s85 (1))
All Councillors were present.
TC2018/196 Declarations of interests - Members to declare any interests, including Disclosable Pecuniary Interests they may have in agenda items that accord with the requirements of the Town Council’s Code of Conduct and to consider any prior requests from members for Dispensations that accord with Localism Act 2011 s33(b-e) (NB this does not preclude any later declarations)
There were no declarations of interests.
TC2018/197 To approve and sign as a correct record the minutes of the Town Council Meeting held on Tuesday 18 September 2018 (LGA 1972 sch 12, para 41(1))
RESOLVED – that the minutes of the Town Council Meeting held on Tuesday 18 September 2018 be signed as a correct record.
TC2018/198 Casual Vacancy – to consider co-opting Susan Forster to fill one of the two vacancies on the Council.
RESOLVED – to co-opt Susan Forster as Town Councillor.
TC2018/199 Town Clerk’s Oral Report – including use of delegated powers and update on progress since the last meeting
The outgoing Town Clerk updated Councillors on the purchase of the section one of the Cycleway – currently working its way through with the solicitors and nearing completion. To date £1,070 has been raised in donations. Deborah Speed new Town Clerk has now started employment and handover process has begun. David Mears will leave post on 31 October, with his final working day 25 October 2018. Lorry watch will resume in November.
110 Council Meeting Minutes | Tuesday 16 October 2018 Final decision on library services will be made on 5 November 2018. Six months’ notice has been served to vacate Little Bow (home of the LIC) First title registrations for Council owned land are progressing well. TC2018/200 To receive written or oral reports from meetings attended by councillors on behalf of the Council
None
TC2018/201 The Langport River Project – update
Planning application decision potentially expected on 25/26 October 2018.
TC2018/202 The Hill – traffic survey follow-up
The new signage was installed end of June 2018 and as agreed a follow-up survey will be organised for Thursday 8 November 2018, to enable a comparison of results with the survey conducted earlier in the year on a Thursday in term-time. The survey will inform a meeting which the police are calling on Wednesday 14 th October to discuss the violations of the width and height restrictions and how best to deal with them TC2018/203 Notice of Motion from Cllr Naden – that this council declares Langport a frack free zone, and supports any town and parish councils in making ‘frack -free zone’ declarations, and gives consideration to road signage as confirmation as well as encouraging the local Planning authorities to not support any fracking in Somerset. Langport Town Council’s Green Charter will be amended to reflect that it will only consume energy generated from renewables including green gas tariff.
RESOLVED - that this council declares Langport a frack free zone, and supports any town and parish councils in making ‘frack -free zone’ declarations, and gives consideration in the future to road signage as confirmation as well as encouraging the local Planning authorities to not support any fracking in Somerset. Langport Town C ouncil’s Green Charter will be amended to reflect that it will only consume energy generated from renewables including green gas tariff.
TC2018/204 Finance - Town Council Year 2018/19 Year to Date Budget - to review and note the budget information for the year to date as of 30/09/2018. (Account & Audit Regulations 2015)
RESOLVED – to note the year to date budget.
TC2018/205 Finance – Bank Account Balances – to note the balances of the Council’s bank accou nts as of 30/09/2018.
RESOLVED – to note the Bank Account Balances.
TC2018/206 Finance - Accounts for Payment and Income - to note items of expenditure and income for September.
RESOLVED – to note the Accounts for Payment and Income for September 2018.
TC2018/207 Chairman’s Report – items of information.
The Town Assembly on Saturday 13 th October in the Ridgway Hall worked well and was well attended by nearly 40 people. The topic for the Assembly was the Town Trust and will be further reported at the meeting of the Trust. The Festive Lights will be put up on Sunday 25 th November. Teams of volunteers will be recruited over the next few weeks. A HGV watch will be organised for the week following the Hill traffic survey, w/b 12 th November.
Meeting closed at 20.01pm
Signed: ………………………… Date: …………………………
111 Council Meeting Minutes | Tuesday 16 October 2018 LANGPORT TOWN COUNCIL Langport Town Hall, Bow Street, Langport TA10 9PR Telephone: 01458 259700 Email: [email protected]
LANGPORT TOWN COUNCIL – Council Minutes
Minutes of the Meeting of Langport Town Council held on Tuesday 20 November 2018 at 7.00pm in the Ground Floor Meeting Room, Langport Town Hall.
Present : Councillors: V Saunders (Chairman) S Glas C Naden (Vice Chairman) I MacNab A Donald M Sandford C Dunn S Tilley
In Attendance; Deborah Speed, Town Clerk, , County and District Councillor Clare Aparicio Paul There was one member of the public and one member of the press present
TC2018/208 To receive Apologies for Absence and to approve the reasons given (LGA 1972 s85 (1))
Apologies for absence was received from Cllr S Jenkinson due to ill health
RESOLVED – to accept and approve reason given.
TC2018/209 Declarations of interests - Members to declare any interests, including Disclosable Pecuniary Interests they may have in agenda items that accord with the requirements of the Town Council’s Code of Conduct and to consider any prior requests from members for Dispensations that accord with Localism Act 2011 s33(b-e) (NB this does not preclude any later declarations)
There were no declaration of interests
TC2018/210 To approve and sign as a correct record the minutes of the Town Council Meeting held on Tuesday 16 October 2018 (LGA 1972 sch 12, para 41(1))
RESOLVED – that the minutes of the Town Council Meeting held on Tuesday 16 October 2018 be signed as a correct record.
TC2018/211 Town Clerk’s Oral Report – including use of delegated powers and update on progress since the last meeting
The Town Clerk updated Councillors on the new police beat officer, George Flint and a new PCSO, Josh Welden. The new website is now finished. Councillors’ were reminded about the erecting of the Christmas Lights on Sunday, 25 th November. Lorry watch wil take place during the week of 11 th December and HEPC have arranged Speed Watch training on Sunday, 25 th November.
1 of 3 Full Council Meeting Agenda | Tuesday 20 November 2018 | 7.00pm TC2018/211.2 Planning Application – Application No: 18/03540/HOU Proposal: The erection of single storey front and rear extensions. Location: 4 Bush Place, Langport, Somerset TA10 9PP
RESOLVED – that this Council supports the application
TC2018/212 To receive written or oral reports from meetings attended by councillors on behalf of the Council
The Chair, Cllr Val Saunders submitted written reports on the recent meetings of the Abattoir Liaison Group and the Market Towns Investment Group. Cllr Dunn reported on the Memorial Field meeting Advertising for new Chair and Vice Looking to use s106 money to provide new changing rooms A company had been identified to apply for funding Skate park project to restart Ask if funding to include project manager
TC2018/213 Digital display board. To receive information about electronic notice boards for Langport A written report had been circulated before the meeting. Councillors considered Fits well with economic growth of town How to manage up loading information – possible job for LIC volunteers Need for planning approval Siting of boards
RESOLVED – for Tourism and Marketing Committee to set up a working group and report back to Council
TC2018/214 The Hill and Hanging Chapel. To receive an oral report on any outcomes from the meeting held on 14 November. The Chair, Cllr Val Saunders gave an oral report on the meeting Residents, County Highways, Police, SW Heritage and HEPC were represented New signage had failed to make any change Road to be removed from Microsoft GPS central data base Consultation between SW Heritage and County Highways to discuss what is possible with outline costs. To be reported to next meeting
RESOLVED – to note the report
TC2018/215 Langport Information Centre (LIC). To receive a LIC update An oral report was received from the Town Clerk, Deborah Speed Gordon McKerrow has agreed to be the lead volunteer Need to recruit more volunteers. Posters been prepared New rota Service level agreement with SSDC had been signed and returned Little Bow has prospective new owners Contact with Library service had been made but date to meet to be arranged
RESOLVED – to note the report
TC2017/216 Finance - Budget for 2018/2019 - members to discuss the draft budget for the financial year 1 April 2019 – 31 March 2020
RESOLVED- to note the draft budget
2 of 3 Full Council Meeting Agenda | Tuesday 20 November 2018 | 7.00pm TC2018/217 Finance - Town Council Year 2018/19 Year to Date Budget - to review and note the budget information for the year to date as of 31/10/2018. (Account & Audit Regulations 2015)
RESOLVED- to note the year to date budget
TC2018/218 Finance – Bank Account Balances – to note the balances of the Council’s bank accounts as of 30/09/2018.
RESOLVED- to note the bank account balances
TC2018/219 Finance - Accounts for Payment and Income - to note items of expenditure and income for October.
RESOLVED – to note the accounts for payments and income for October
TC2018/220 Chairman’s Report – items of information. The Chair reported River Project application to the Rural Payments Agency will be sent as soon as planning consent has been received. Funders then have 60 working days to decide. If granted, hard copies of the application will be available in the Town Council Office and Langport Library Christmas Fair is been held on Saturday 1 st December Emergency contact while Cllr Val Saunders is away, Cllr Ian Macnab Cllr Tilley has checked, cleaned and refilled grit bins Cllr Naden has commissioned new designs for Welcome to Langport signs. An application for funding has been made to SSDC Christmas lights to be taken down 13 th January 2019
Meeting closed at 8.15pm
Signed: ……………………………………………….. Date: ……………………………
3 of 3 Full Council Meeting Agenda | Tuesday 20 November 2018 | 7.00pm LANGPORT TOWN COUNCIL Langport Town Hall, Bow Street, Langport TA10 9PR Telephone: 01458 259700 Email: [email protected]
LANGPORT TOWN COUNCIL - Council Minutes
Minutes of the Meeting of Langport Town Council held on Tuesday 18th December 2018 at 7.00pm in the Ground Floor Meeting Room, Langport Town Hall.
Present: Councillors: S Forster V Saunders (Chairman) S Glas C Naden – Vice Chairman I Macnab A Donald M Sandford C Dunn S Tilley
In Attendance; Deborah Speed, Town Clerk There were no members of the public and one member of the press present
TC2018/221 To receive Apologies for Absence and to approve the reasons given (LGA 1972 s85 (1))
Apologies were received from Cllr S Forster due to ill health and Cllr M Sandford due to diary clash
RESOLVED – to accept and approve reasons given
TC2018/222 Declarations of interests - Members to declare any interests, including Disclosable Pecuniary Interests they may have in agenda items that accord with the requirements of the Town Council’s Code of Conduct and to consider any prior requests from members for Dispensations that accord with Localism Act 2011 s33(b-e) (NB this does not preclude any later declarations)
There were no declarations of interests
TC2018/223 To approve and sign as a correct record the minutes of the Town Council Meeting held on Tuesday 20 November 2018 (LGA 1972 sch 12, para 41(1))
RESOLVED – that the minutes of the Town Council Meeting held on Tuesday, 20 th November 2018 be signed as a correct record.
TC2018/224 Town Clerk’s Oral Report – including use of delegated powers and update on progress since the last meeting The Town Clerk had recently attended a meeting with SSDC’s CEO where an update on transformation and budget was given. Had attended the SLCC AGM and Langport and Huish Episcopi Christmas lunch. Notification for a grant to replace You Are Here boards position around the Town had been received. Transfer documents for the land sale for the Cycleway had been signed and returned with money for purchase. Change of date for the Finance and Personal meeting to 9 th January 2019. Christmas tree recycling has been arranged with SSDC.
1 of 3 Full Council Meeting Agenda | Tuesday 18 December 2018 | 7.00pm TC2018/225 To receive written or oral reports from meetings attended by councillors on behalf of the Council
No written or oral reports from meetings attended by councillors on behalf of the Council were received
TC2018/226 The Langport River Project – to receive an update on the Langport River Project i. As both the Environment Agency and Somerset County Council Rights of Way were unhappy with the surface proposed for the footpath from Cocklemoor to Huish/Black Bridge a meeting with these agencies has bee arranged in the new year to show them the poor state of the path. To fullfill the funding requirement any expenditure must be Capital expenditure. ii. The application to the Rural Payments Agency does not cover repairs to slipway at Huish/Black Bridge. 3 quotes have been received. Waterways Recovery group are eager to return and carry out further work. iii. An email has been received from the Rural Payments Agency requesting further information by 2 nd January 2019.
TC2018/227 Digital Display boards – to receive an update on electronic notice boards for Langport
RESOLVED – for Cllrs Dunn and Naden to make an application for a digital display board.
TC2018/228 Climate Emergency – to consider a motion from Cllr C Naden to acknowledge a Climate Emergency
RESOLVED – that Langport Town Council acknowledges the climate emergency and will work with the relevant community groups to champion becoming a carbon neutral community by 2030.
TC2018/229 Council Policies: i. Displays and Advertising – to review current policy on displays and advertising
A decision to change the current policy on displays and advertising is to be deferred until a decision on the purchase of a digital display board has been agreed.
ii. Green Charter- to review current Green Charter
RESOLVED – that the changes to the existing policy are agreed
TC2018/230 Finance - Town Council Year 2018/19 Year to Date Budget - to review and note the budget information for the year to date as of 30/11/2018. (Account & Audit Regulations 2015) Should there be an amount in 2019/20 budget for Cycleway maintenance
RESOLVED- to note report
TC2018/231 Finance – Bank Account Balances – to note the balances of the Council’s bank accounts as of 30/09/2018.
RESOLVED- to note report
TC2018/232 Finance - Accounts for Payment and Income - to note items of expenditure and income for September.
RESOLVED- to note report
TC2018/233 Chairman’s Report – items of information.
2 of 3 Full Council Meeting Agenda | Tuesday 18 December 2018 | 7.00pm TC2018/236
LANGPORT TOWN COUNCIL Langport Town Hall, Bow Street, Langport TA10 9PR Telephone: 01458 259700 Email: [email protected]
LANGPORT TOWN COUNCIL - Council Minutes
Minutes of the Meeting of Langport Town Council held on Tuesday 15 th January 2019 at 7.00pm in the Ground Floor Meeting Room, Langport Town Hall.
Present: Councillors: S Forster V Saunders (Chairman) S Glas C Naden – Vice Chairman S Jenkinson A Donald I Macnab C Dunn M Sandford S Tilley
In Attendance; Deborah Speed, Town Clerk There was one member of the public and one member of the press present
TC2018/234 To receive Apologies for Absence and to approve the reasons given (LGA 1972 s85 (1))
All Councillors present
TC2018/235 Declarations of interests - Members to declare any interests, including Disclosable Pecuniary Interests they may have in agenda items that accord with the requirements of the Town Council’s Code of Conduct and to consider any prior requests from members for Dispensations that accord w ith Localism Act 2011 s33(b -e) (NB this does not precl ude any later declarations)
There were no declarations of interest
TC2018/236 To approve and sign as a correct record the minutes of the Town Council Meeting held on Tuesday 18 December 201 8 (LGA 1972 sch 12, para 41(1))
Resolved – that the minutes of the Town Council Meeting held on Tuesday, 18 th December 2018 be signed as a correct record
TC2018/237 Town Clerk’s Oral Report – including use of delegated powers and update on p rogress since the last meeting
The Town C lerk reported that due to damage to the Old Railway Bridge on A378 , it will be surveyed by Highways England . Plans to move the LIC to the Library were progressing. There will be regular monthly themed Police Beat Surgeries in the Library . Purchase of the first section of the Langport & H uish Episcopi Cycleway is not yet complete. There is a meeting in the Town Hall on 16 th January . 1 of 3 Full Council Meeting Agenda | Tuesday 15 January 2019 | 7.00pm TC2018/236 Edward Stokes had contacted the Town Council to hold a Fair on Cocklemoor from 9 th -12 th May. Sarah Patten, Town Council Administrator has completed her Cilca
TC2018/237 .2 Planning Application – Application No: 18/03577/LBC Langport Arms Hotel, Cheapside, Langport, Somerset TA10 9PD
RESOLVED – to ask SSDC to observe contributor s’ comment s and unanimously resolved to support the application
TC2018/238 To receive written or oral reports from meetings attended by counc illors on behalf of the Council
An oral report of the recent Langfest meeting was received from Cllr F orster. There had been plenty of new ideas but no date fixed as yet. It was undecided whether to hold it over 2 or 3 days and the possibility of holding it in a smaller area was discussed.
TC2018/ 239 The Langport River Project – to receive an update on the Langport River Project
The Council has been asked to provide evidence of economic development as result of the project. The a im of the Project is to create jobs and increase visitor numbers. i. To monitor footfall it would be possible to use monitoring p osts with laser counters. Cost for 4 posts would be £5000 -6000 ii. Letters asking for businesses to predict customer spend after the project is completed have been sent to local businesses . The letters ask for the businesses to estimate both percentage growth and increase in turnover
TC2018/240 River Celebration – to discuss the proposal of a River Celebration on 27 th April 2019
Councillor McNab told the Council that it is hoped that a River celeb ration to respect and love the River with a music venue, solar boat trips and other river related activities will be held on 27 th April 2019.
RESOLVED – to note event
TC2018/241 Digital Display boards – to receive an update on electronic notice boards for Langport
The Councillors discussed the quotes received for various digital display boards
RESOLVED – to i. pursue purchase of digital display board ii. erect board on the wall of the Public Convenience block iii. accept quote for 49” Aura Wall Mounted Outdoor Digital Signage Screen All the above subject t o planning requirements
TC2018/242 The Somerset Wood – to receive a request to offer physical, organisational or financial assistance to plant a wood to commemorate the county’s fallen in World War One.
During discussion the possibility of having a tree Memorial here for Langport and Huish Episcopi was raised
RESOLVED – to donate £100 to Somerset Wood
TC2018/243 Recommendations from Finance and Personnel Committee – to receive recommendations from Finance and Personnel Committee
2 of 3 Full Council Meeting Agenda | Tuesday 15 January 2019 | 7.00pm TC2018/236 i. Quotes had now been received to return the Town Clock. The expenditure will be at least £16,000
RESOLVED – to give one third of the final cost to the Langport Town Trust from 2018/19 budget with remaining two thirds comin g from the Langport Town Trust and Huish Episcopi Parish Council
ii. RESOLVED – to accept quote from Contractor A
TC2018/244 Finance - Budget for 2019/2020 - members to approve the budget and precept demand for the financial year 1 April 2019 – 31 March 2020.
RESOLVED – that this Council agrees to set a budget for 2019/20 with a Precept demand of £86, 980 which equates to a 2.97% increase ( £7.55 increase in Band D properties)
TC2018/2 45 Finance - Town Counci l Year 201 8/19 Year to Date Budget - to review and note the budget information for the year to date as of 30/11/2018. (Account & Audit Regulations 2015 )
RESOLVED – to note
TC2018/2 46 Finance – Bank Account Balances – to note the balances of the Council’s bank accounts as of 3 0/0 9/2018.
RESOLVED – to note
TC2018/2 47 Finance - Accounts for Payment and Income - to note items of expenditure and income for Dec ember.
RESOLVED – to note
TC2018/2 48 Chairman’s Report – items of information . Reported the theft from , and destruction of the ATM in the former kiosk in Whatley car park. Following the purchase of the kiosk box sited on the Somerton Road nothing has been done. There are a number of p ossible ideas on how to use the Kiosk i.e. Community fridge ; book swap; public art display; greenhouse. Plans for the Kiosk will be d iscuss ed at February meeting. Reported that a Social enterprise event to learn about setting up businesses by Communities which would make use of empty shops in the Town is been organised.
The meeting closed at 8.45 pm
3 of 3 Full Council Meeting Agenda | Tuesday 15 January 2019 | 7.00pm LANGPORT TOWN COUNCIL Langport Town Hall, Bow Street, Langport TA10 9PR Telephone: 01458 259700 Email: [email protected]
LANGPORT TOWN COUNCIL - Council Minutes
Minutes of the Meeting of Langport Town Council held on Tuesday 19 th Febr uary 2019 at 7.00pm in the Ground Floor Meeting Room, Langport Town Hall.
Present: Councillors: S Forster V Saunders (Chairman) S Glas C Naden – Vice Chairman S Jenkinson A Donald I Macnab C Dunn M Sandford S Tilley
In Attendance; Deborah Speed, Town Clerk There were two member s of the public , PSCO and one member of the press present
The District and County Councillor had sent her apologies and provided a written County Council report in advance of the meeting A member of the public raised the issue of problems with her housing including damp. Councillors stressed their support and made suggestions to help resolve the situation. PSCO reported on crimes in t he area and the setting up of a Local Action Group to discuss local issues.
TC201 9/249 To receive Apologies for Absence and to approve the reasons given (LGA 1972 s85 (1)) Apologies for absence was received from Councillor Dunn - conflicting engagement.
RESOLVED - to accept and approve the reason given
TC201 9/250 Declarations of interests - Members to declare any interests, including Disclosable Pecuniary Interests they may have in agenda items that accord with the requirements of the Town Council’s Code of Conduct and to consider any prior requests from members for Dispensations that accord w ith Localism Act 2011 s33(b -e) (NB this does not preclude any later declarations)
Name Agenda item Reason Type of Interest Councillor Naden TC2019/252.2 Knows planning applicant non -pecuniary
TC201 9/251 To approve and sign as a correct record the minutes of the Town Council Meeting held on Tuesday 15 January 201 9 (LGA 1972 sch 12, para 41(1))
RESOLVED – that the Minutes of the meeting held on Tuesday 15 January 2019 be signed as a correct record
TC201 9/252 Town Clerk’s Oral Report – including use of delegated powers and update on p rogress since the last meeting
1 of 3 Full Council Meeting Agenda | Tuesday 19 February 2019 | 7.00pm The Clerk informed Councillors that the Payback team will be asked on their next visit to clean the Kiosk Box and remove broken glass. Consultations from Somerset County Council on footpaths and from South Somerset District Council had been completed. Somerset Highways had proposed a solution to traffic problems on the Hill/Hanging Chapel and a meeting with residents had been arranged for 20 February 2019 The purchase of Section 1 of the Langport & Huish Episcopi Cycleway is no w complete. The Clerk and Chair had met with SSDC ’ s Locality Team and were made aware of s10 6 money allocated for Langport and Huish Epicopi Parishes .
TC2019 /252 .2 Planning Application – Application No: 18/02373/LBC The Old Rectory, The Hill, Langport, Somerset TA10 9QF
RESOLVED - to support and ask Planners to defer to Conservation Officers.
TC201 9/253 To receive written or oral reports from meetings attended by counc illors on behalf of the Council Councillor Naden reported on her attendance at a Climate Emergency Workshop in Frome. Langfest will take place over the weekend of 13 th , 14 th & 15 th September.
TC2019 /254 The Langport River Project – to receive an update on the Langport River Project and Slipway. Following submission of the River Project application to The Rural Development Programme for England (RDPE), the Town Council have been offered a grant Funding Agreement to carry out the project.
RESOLVED – that the Town Clerk sign and return the agreemen t.
There will be a meeting on Monday 25 February with the Environment Agency to discuss the footpath to Huish/Black Bridge from Cocklemoor. Any changes to the original application would need to go back to the funders for a variance to be granted. All prom otions of the River Project must show the correct logo and wording To monitor footfall and traffic to comply with reporting to RDPE, monitoring posts need to be installed at the start of the project to give a baseline figure.
RESOLVED – to purchase a nd in stall Monitoring posts
TC2019 /255 Market – to update the terms and co nditions of the Market. Councillors discussed making the Friday Markets weekly and extending the opening hours from 9am until 4pm at the discretion of the Market coordinator .
RESOLVED – to update the Market terms and conditions
TC2019 /256 Letter o f support for Climate change motion – to write a letter of support for the motion to be brought before Somerset County Council on 20 th February to declare a Climate emergency and initiate a massive society -wide climate action mobilisation . SCC Agenda 10
RESOLVED – to send a letter supporting the motion to be brought before Somerset County Council on 20 th February to declare a Climate emergency and initiate a massive society -wide climate action mobilisation
TC2019 /257 Request for permission to display an information map in the centre of Langport - to receive information on the request to display an index street map of Langport with adverts on the wall of the Public Convenience Block
RESOLVED - not to allow an information map of Langport with adverts to be displayed on the wall of the Public Convenience Block
2 of 3 Full Council Meeting Agenda | Tuesday 19 February 2019 | 7.00pm TC2019 /258 Finance - Town Council Year 201 8/19 Year to Date Budget - to review and note the budget information for the year to date as of 31/01/2019 . (Account & Audit Regulations 2015 )
RESOLVED - to note
TC201 9/259 Finance – Bank Account Balances – to note the balances of the Council’s bank accounts as of 31/0 1/2019 .
RESOLVED - to note
TC201 9/260 Finance - Accounts for Payment and Income - to note items of expenditure and income for January .
RESOLVED - to note
TC201 9/261 Chairman’s Report – items of information . Chair reported she had attended the recent Huish Episcopi Parish Council Meeting Councillor Tilley reported the Town Council’s grit supplies are low. LIC is to move to the Library at the end of March. Due to storage and the LIC computer housing the Cemetery records, the computer will be moved to the Town Council Office and a laptop purchased for the LIC. Keep Britain Tidy are holding a Great British Spring Clean from 22 March to 23 April 2019 details to be circulated to local organisations to ask them to join in.
Meeting closed at 8.40pm
3 of 3 Full Council Meeting Agenda | Tuesday 19 February 2019 | 7.00pm LANGPORT TOWN COUNCIL Langport Town Hall, Bow Street, Langport TA10 9PR Telephone: 01458 259700 Email: [email protected]
LANGPORT TOWN COUNCIL - Council Minutes
Minutes of the Meeting of Langport Town Council held on Tuesday 19 th March 2019 at 7.00pm in the Ground Floor Meeting Room, Langport Town Hall.
Present: Councillors: S Forster V Saunders (Chairman) S Glas C Naden – Vice Chairman S Jenkinson A Donald I Macnab C Dunn S Tilley
In Attendance; Deborah Speed, Town Clerk , District and County Councillor Clare Aparicio Paul. There were 7 member s of the public , PSCO and no members of press present district etc
Langport and Huish Yout h Group presented their annual report and answered Councillors questions about the need for contingency funds. PSCO reported that anti -social behavi our in the Town had decreased but warned of rise in break in’s to garden sheds.
TC201 9/262 To receive Apologies for Absence and to approve the reasons given (LGA 1972 s85 (1)) Apologies for absence w as received from Councillor Sandford - conflicting engagement.
RESOLVED - to accept and approve the reason given
TC201 9/263 Declarations of interests - Members to declare any interests, including Disclosable Pecuniary Interests they may have in agenda items that accord with the requirements of the Town Council’s Code of Conduct and to consider any prior requests from members for Dispensations that accord w ith Localism Act 2011 s33(b -e) (NB this does not preclude any later declarations)
Name Agenda item Reason Type of Interest Councillor Dunn TC2019/265 .2 Lives opposite the Old Malt House non -pecuniary
TC201 9/264 To approve and sign as a correct record the minutes of the Town Council Meeting held on Tuesday 19 Febr uary 201 9 (LGA 1972 sch 12, para 41(1))
RESOLVED – that the Minutes of the meeting held on Tuesday 19 Febr uary 2019 be signed as a correct record
1 of 3 Full Council Meeting Agenda | Tuesday 19 March 2019 | 7.00pm TC2019/ 265 Town Clerk’s Oral Report – including use of delegated powers and update on p rogress since the last meeting
The Town Clerk had received correspondence from WW1 Memorial Somerset Fund acknowledging receipt of the Council’s donation. SSDC are making enquiries about burials for non Christian faith communities. A request had been received to erect a memorial bench on Cocklemoor. A letter is to be sent to the person living in a van at Black/Huish bridge car park asking him to leave. The LIC is due to move to library the week commencing 25 th March. Still a waiting letter of agreement from SCC. The Hill group had met to discuss the joint proposal by Somerset Highways and SW Heritage to install bollards. Residents considered the width between and material of the bollards. Also proposed no right turns from Bow Street onto the Hill and from the Hill into North Street. A draft agreement had been received for the parishes involved in the Cycleway and would be sent to the parishes for their comments. Pl ease support Drayton P arish Council’s Tesco Bags of Help in store now. At the Finance & Personnel Meeting, representatives from Langport Foodbank, Mind Somerset and Langfest were present to r equest funding which was agreed.
REOLVED – to note the report
TC2019/ 265 .2 Planning Application – i. Application No: 19/00469/COU The Old Malt House, Bow Street, Langport TA10 9PS
RESOLVED – to support application
ii. Application No: 19/00417/FUL 40 Garden City , Huish Episcopi, Langport TA10 9SU
RESOLVED – to request more detailed plans as insufficient detail to make an informed decision
TC2019/ 266 To receive written or oral reports from meetings attended by counc illors on behalf of the Council
MTIG attended by Cllr Dunn and Liz Nolan, Market Supervisor. SSDC’s Economic Strategy was discussed and a report on digital training events received
TC2019 /267 The Langport River Project – to receive an update on the Langport River Project and Slipway. An agreement between the Environment Agency and the Town Council about the w alkway to Black/Huish Bridge had not been achieved Carmel Wilkinson from LGRC has been appointed as the Project Manager. A Meeting of the River Group will be held on 10 th April Repai rs to the Slipway will commence once river levels drop Inland Waterways Association has made a £500 contribution to Slipway repairs FRAP’s will be required for various elements of the Project and it is more cost effective to apply for all the FRAPS togethe r and then assign contractors to use them .
TC2019/268 Langport Cemetery - to review current Cemetery Burial Regulations and price list
RESOLVED - to revie w with other policies at the Annual Town Meeting. To erect a sign asking for all plastic wrapping to be removed from flowers before placing on graves
TC2019/ 269 Finance - Town Council Year 201 8/19 Year to Date Budget - to review and note the budget information for the year to date as of 28/02/2019. (Account & Audit Regulations 2015 )
RESOLVED – to note the year to date budget
2 of 3 Full Council Meeting Agenda | Tuesday 19 March 2019 | 7.00pm TC2019/ 270 Finance – Bank Account Balances – to note the balances of the Council’s bank accounts as of 28 /0 2/2019.
RESOLVED – to note the bank account balances
TC2019/ 271 Finance - Accounts for Payment and Income - to note items of expenditure and income for February.
RESOLVED – to note the payments and income
TC2019/ 272 Chairman’s Report – items of information . Social Enterprise training event to be organised by CCS which will be open to wide number of groups . Cll r Saunders will not be able to att end ABP meeting on 25 March , Cllr Dunn will attend instead. A letter will be written to Nationwide to ask if they would be willing to open a branch in Langport . Anyone wanting to stand in the Town Council Election should contact Town Council Office for information and speak to existing Councillors. HEPC have agreed to contribute £4,600 to the fund to return the Town Hall Clock . Land is required to plant trees/Community planting .
Meeting closed at 8.40pm
3 of 3 Full Council Meeting Agenda | Tuesday 19 March 2019 | 7.00pm LANGPORT TOWN COUNCIL Langport Town Hall, Bow Street, Langport TA10 9PR Telephone: 01458 259700 Email: [email protected]
LANGPORT TOWN COUNCIL - Council Minutes
Minutes of the Meeting of Langport Town Council held on Tuesday 16 th April 2019 at 7.00pm in the Ground Floor Meeting Room, Langport Town Hall.
Present: Councillors: S Forster V Saunders (Chairman) S Glas C Naden – Vice Chairman I Macnab A Donald S Tilley C Dunn
In Attendance; Deborah Speed, Town Clerk , District and County Councillor Clare Aparicio Paul, PSCO and one member of press. There were no member s of the public present PSCO reported that instances of unsocial behaviour were been dealt with
TC201 9/273 To receive Apologies for Absence and to approve the reasons given (LGA 1972 s85 (1)) Apologies for absence w as received from Councillor Sandford and Councillor Jenkinson - conflicting engagement s.
RESOLVED - to accept and approve the reason s given
TC201 9/274 Declarations of interests - Members to declare any interests, including Disclosable Pecuniary Interests they may have in agenda items that accord with the requirements of the Town Council’s Code of Conduct and to consider any prior requests from members for Dispensations that accord w ith Localism Act 2011 s33(b -e) (NB this does not preclude any later declarations)
All Councillors declared an interest in Agenda TC2019/276.2 ii planning application for Digital Display Board by Langport Town Council
RESOLVED - Council granted dispensation due to the whole Council be en e ffected
TC201 9/275 To approve and sign as a correct record the minutes of the Town Council Meeting held on Tuesday 19 March 201 9 (LGA 1972 sch 12, para 41(1))
RESOLVED – that the Minutes of the meeting held on Tuesday 19 March 2019 be signed as a correct record
TC2019/ 276 Town Clerk’s Oral Report – including use of delegated powers and update on p rogress since the last meeting
1 of 3 Full Council Meeting Agenda | Tuesday 19 March 2019 | 7.00pm Annual Town Assembly on Wednesday 24 April 2019. Organisations who have received grants have been invited to report to the Meeting. Clerk had attended training at SALC – External Audit and Clerks’ Update on elections. Candidates who stood for Town Council are automatically elected leaving 3 spaces for co -opti ons. New Councillors take office from 7 th May. LIC has moved to the Library. Thanks to the Volunteers, Sarah Patten and Councillors who helped with the move. At the Langport & Huish Episcopi Cycleway meeting the agreement between the Parishes was discussed. The Pay Back team have started erecting the compost bins at the Cemetery. The Fair will be arriving on Cocklemoor on 9th – 12 th May . Vehicle parked at Huish/Black Bridge car park is still there despite been issued with a letter asking owner to move . RE SOLVED – to note the repo rt
TC2019/ 276 .2 Planning Application – i. Application No: 19/00742/LBC 105 Cheapside, Langport TA10 9PW
RESOLVED – to support application
ii. Application No: 19/00565/ADV Public Convenience Block, Whatley, Langport TA10 9RA
RESOLVED – to support application
TC2019/ 277 To receive written or oral reports from meetings attended by counc illors on behalf of the Council
Councillor Dunn gave an oral report on the ABP meeting. Main items of discussion had been: ABP had received a grant to increase the size of the warehouse discussion about the road upgrade.
TC2019/278 Calendar of M eetings - to approve the calendar of meetings for municipal year.
RESOLVED – to approve the calendar of meetings
TC2019 /279 The Langport River Project – to receive an update on the Langport River Project and Slipway.
Work on the Slipway postponed until river level is low enough. Canoe Foundation have awarded a grant £5,000 for the Slipway work. Many thanks to Ray Alexander, West Country branch of the IWA for his help with the application. The EA are against a boardwalk for the footpath from Cocklemoor to Black/Huish bridge . Arrangements have been made to meet contractors to discuss feasibility of raising walkway with culverts at the spillway.
TC2019/28 0 Memorial Field - to receive an update on the Memorial Field
Councillor Dunn reported on the Memorial Field AGM. No Chair in post. Bar ry Hosegood had been elected Vice -Chair. A list of Trustees had been requested from the Secretary. Secretary has given 3 months’ notice and the post is to be advertised. Change to a Charitable Incorporated Organisation ( CIO ) is underway Changing room and Skateboard Park projects to restart No booking system for MUGA Social Club doing well.
2 of 3 Full Council Meeting Agenda | Tuesday 19 March 2019 | 7.00pm TC2019/281 Internal Auditor – to appoint an internal auditor
RESOLVED – to appoint Thomas Westcott as internal auditor
TC2019/ 282 Finance - Town Council Year 201 8/19 Year to Date Budget - to review and note the budget information for the year to date as of 31/03/2019. (Account & Audit Regulations 2015 )
RESOLVED – to note the payments and income
TC2019/ 283 Finance – Bank Account Balances – to note the balances of the Council’s bank accounts as of 31 /0 3/2019.
RESOLVED – to note the payments and income
TC2019/ 284 Finance - Accounts for Payment and Income - to note items of expenditure and income for March.
RESOLVED – to note the payments and income
TC2019/ 285 Chairman’s Report – items of information .
Date for Social enterprise event to be confirmed The return of the Town Clock has highlighted the poor quality of the street lighting. Something for n ew Council lors to review. Chair had written to Nationwide to ask if they would be willing to open a branch in Langport. Somerset Day is on 11 th May. The Vi ntage Market takes place on that Saturday and will include a display from Sparkford Motor Museum. The Fair will also be on Cocklemoor. Other events on the day; open meeting room to view old photos of Langport, 3 vintage cycles displayed in the Town and sai ling of the Duchess of Coclkemoor . Reminder that the River Celebration is on 27 th April. Chair expressed her thanks to the Councillors for their commitment and hard work. With special thanks to Councillors Jenkinson, Naden, Sandford and Tilley who did not stand for re -election.
Meeting closed at 8.2 0pm
3 of 3 Full Council Meeting Agenda | Tuesday 19 March 2019 | 7.00pm