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Report of the Task Force on University of Toronto Radio University of Toronto Report of the Task Force on University of Toronto Radio Final Report – April 19, 1999 RTF Report Final.doc / JD Task Force on University of Toronto Radio Final Report – April 19, 1999 Task Force on University of Toronto Radio Final Report – April 19, 1999 © Copyright 1999, University of Toronto No part of this report may be reproduced in any form without the express written consent of the University of Toronto. Office of Student Affairs 214 College Street, Room 307 Toronto, ON M5T 2Z9 Phone: (416) 978-5536 Fax: (416) 971-2037 Email: <[email protected]> Web: <http://www.campuslife.utoronto.ca> ii Contents Final Report – April 19, 1999 Task Force on University of Toronto Radio CCoonntteennttss SUMMARY OF RECOMMENDATIONS V E. A PLAN FOR THE FU TURE 28 1. Preface.............................................................................28 2. Vision...............................................................................30 DEFINITIONS AND ABBREVIATIONS XV 3. Partnerships.....................................................................31 (a) CIUT as an Extra-Curricular Activity..........................31 (b) CIUT as a Co-Curricular Activity................................32 A. INTRODUCTION 1 (c) CIUT as an Outreach and Promotional Resource for 1. Establishment of the Task Force........................................1 the University and a Community Service .................33 2. Membership ......................................................................1 4. Finances...........................................................................33 3. Mandate ............................................................................1 (a) Audit..........................................................................34 4. Input From the Community..............................................2 (b) Continuity and Fiscal Year.........................................34 (c) Budgets .....................................................................35 (d) Financial Practices .....................................................36 B. HISTORY OF FM RAD IO AT THE U OF T 3 Bookkeeping and Financial Statements....................36 1. U of T Radio Prior to Obtaining an FM Licence ................3 Spending...................................................................37 2. Original Vision of CIUT-FM................................................4 5. Staff Relations..................................................................37 (a) Articles of Incorporation..............................................4 6. Volunteer Relations .........................................................38 (b) FM Licence Application ...............................................4 7. Licence Issues ..................................................................39 (c) The Planned Role of CIUT-FM in the Campus and 8. Organizational Structure.................................................41 Surrounding Community ............................................5 (a) Ordinary Members....................................................41 (b) General Members......................................................42 (c) Board of Directors .....................................................42 C. OVERVIEW OF CIUT- FM TODAY 7 Composition and Membership.................................42 1. University of Toronto Community Radio, Inc. ..................7 Duties of the Board ...................................................43 2. Broadcast Power and Listenership.....................................9 Duties of Officers and Key Board Members..............44 3. Licence...............................................................................9 Terms of Office..........................................................45 (a) Changes to Regulations Concerning Elections ....................................................................46 Campus/Community Licences ..................................10 Quorum.....................................................................46 4. Programming...................................................................12 (d) Executive Committee................................................47 5. Advertising.......................................................................13 (e) Financial Advisory Group ..........................................47 6. Management ...................................................................13 (f) Program Committee .................................................47 7. Board of Directors............................................................14 (g) Other Standing Committees.....................................50 8. Volunteer Training...........................................................14 (h) Station Manager (or Executive Director)..................50 (a) Description of Workshops .........................................15 (i) Program Director (or Program Manager).................51 (j) Music, Spoken Word and Technical Support Coordinators .............................................................52 D. RECURRING ISSUES 17 (k) Other Station Staff ....................................................53 1. Campus vs. Community Radio........................................17 2. On-Air and Volunteer Conduct / Volunteer Relations.....18 3. Programming Decisions ..................................................19 F. CAMPUS INVOLVEMEN T 54 (a) Music .........................................................................19 1. Preface.............................................................................54 (b) Spoken Word.............................................................19 2. Proportion of Involvement..............................................54 4. Board of Directors............................................................21 3. Utilization of U of T Resources ........................................55 5. Policies and Procedures (Non-Financial).........................21 4. Strategy for Student and Campus Community 6. Staffing.............................................................................22 Involvement ....................................................................56 7. General Environment.......................................................22 (a) General Promotion of CIUT within the U of T 8. Financial Problems...........................................................23 Community ...............................................................57 (a) Audits.........................................................................27 (b) Policy and Procedure Review ....................................58 (b) Financial Procedures..................................................27 (c) Facilitating Student and Campus Community Member Involvement ...............................................58 Contents iii Task Force on University of Toronto Radio Final Report – April 19, 1999 G. OTHER ISSUES 60 I. APPENDICES 67 1. Specific Spending Practices.............................................60 1. Memorandum of Understanding Concerning the Task 2. Advertising Policy............................................................60 Force ............................................................................... 67 3. Programming ..................................................................60 2. Announcement of Task Force......................................... 70 4. Miscellaneous Issues........................................................61 3. Electronic Mail Requests for Submissions....................... 72 (a) General ..................................................................... 72 (b) U of T at Mississauga Community Members ........... 72 H. BUSINESS AND ACTI ON PLAN 63 (c) U of T at Scarborough Community Members ......... 73 1. High Level Business Plan .................................................63 4. Other Requests for Submissions..................................... 73 2. Implementing Task Force Recommendations ................63 5. Submissions .................................................................... 74 (a) Spring 1999 ..............................................................64 (a) Written Submissions ................................................. 74 (b) Summer 1999 ...........................................................64 (b) Verbal Submissions................................................... 75 (c) Fall 1999....................................................................64 6. Other Information .......................................................... 76 (d) Winter 1999/2000 ....................................................65 7. CIUT-FM Shows .............................................................. 77 (e) Spring/Summer 2000 ...............................................66 8. Articles of Incorporation ................................................. 78 (f) Fall 2000....................................................................66 9. Current and Proposed By-Laws ...................................... 80 (g) Winter 2000/2001 ....................................................66 10. New CRTC Campus Radio Policy ................................... 92 (h) Completion Date Undetermined ..............................66 11. CIUT “Promise of Performance”..................................... 99 12. UTCRI Financial Statements (Year Ended 1998) .......... 102 iv Contents Final Report – April 19, 1999 Task Force on University of Toronto Radio SS uummmmaarryy ooff RReeccoommmmeennddaattiioonnss Number Recommendation Page General Recommendation
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