International National Trust Organisation Conference September 2017 Cape Town, South Africa

Submission to Host the International National Trust Organisation Conference September 2017 Cape Town, South Africa

an inspiring place to meet a division of Table of Contents

1. Introduction ...... 3

2. Support Letters ...... 12

3. Cape Town, Your Host City ...... 27 a) Introduction ...... 28 b) Why Cape Town ...... 30 c) Global Destination Accolades ...... 31 d) Global Ranking ...... 32 e) Fast Facts ...... 33 f) Key Tourist Attractions ...... 34 g) Safety And Security ...... 36 h) Economic & Political Stability ...... 37 i) Visa Information ...... 39

4. Travel Information ...... 42 a) Getting to Cape Town ...... 43 b) Entry Information ...... 45 c) Getting Around ...... 47

5. Conference Budget ...... 49

6. Accommodation ...... 56 a) Overview of Suggested Congress Hotels ...... 57 b) List of All 5 Star Hotels ...... 58 c) List of All 4 Star Hotels ...... 59 d) List of All 3 Star Hotels ...... 60

7. Social Events ...... 62 a) Suggested Themes ...... 63 b) Suggested Venues A) ...... 65

8. Tours ...... 67 a) Day Tours ...... 68 b) Pre & Post Congress Tours ...... 70

9. Conference Support ...... 74 a) Convention Bureau Services ...... 75 b) Local Industry Associations ...... 76

10. Bestcities ...... 77 Hout Bay & Llandudno Heritage Trust

Reg Trust Number T2721-96 PO Box 27091 Hout Bay 7872 South Africa email: [email protected] Website: www.houtbayheritage.org.za An Associate Member of the International National Trusts Organisation. Our Mission: To promote and preserve our environmental and cultural heritage for present and future generations.

Ms Catherine Leonard Head of Secretariat 320 Grosvenor Gardens GB – London SW1H 9AB United Kingdom

Dear Ms Leonard,

BID TO HOST: INTERNATIONAL CONFERENCE OF NATIONAL TRUSTS (ICNT) 2017

It is with great pride that the Hout Bay & Llandudno Heritage Trust submits this bid proposing to host the International Conference of National Trusts in Cape Town in 2017.

Motivation for inviting the INTO International Conference to Cape Town in 2017

South Africa does not have a National Trust in the accepted International sense. There was a previous attempt to set up a national trust in 1997. A considerable effort was put into the process but it failed. Some ten years later, another attempt was made to resurrect the initiative. Again, it failed.

The cultural heritage of South Africa has long been over-shadowed by its natural heritage and much of its tourism is based on the beauty of its parks, wild animals and scenic beauty, collectively considered as Eco Tourism. However, its cultural heritage sites, some of which are of significant international importance, have long been ignored and are rapidly dissipating and vanishing, and there is no sign of any official recognition of the crisis. There are many small, local bodies trying to do their best, but without proper public recognition and an appropriate legal framework which encourages their participation, their input is limited.

Dave Cowley and Keith Mackie, the last two of the founding trustees, believe that the establishment of a National Trust in South Africa could be a significant factor in breaking this logjam. They believe that hosting the International National Trust conference in Cape Town in 2017 will provide the catalyst needed to achieve this, to avoid the previous failures. It is for this reason that they are mobilising the Cape Town conference industry to make this bid and, hopefully, to stage the conference.

Hence, at root, we are motivated to bring the conference to Cape Town to act as a catalyst, to reach the highest ranks of government, to mobilise society and government at all levels to support the creation of a South African National Trust: to fill a very important gap in our history and heritage conservation.

Almost half of South Africa’s graded heritage sites are in the Western Cape: harnessing the help of the small heritage groups, scattered widely in the Province, could be the key to the creation of the “Cape of Good Hope” section of a National Trust. This could eventually extend to other Provinces in much the same way as the Australian National Trust was incrementally established, territory by territory.

Themes

A formal theme is not proposed at this stage. It is intended that it should be developed in collaboration between the Local Organising Committee (LOC) and INTO. The following are topics that engage our thinking at this stage:

1. Local Heritage Education and Conservation. Encourage widely distributed community heritage groups to unite and share their ideas and experiences of heritage conservation. Liberate and research their unique, hidden stories and educate communities in such a way as to build community pride. 2. International Linkages Explore the influence of the heritage of small and remote places on International history. 3. Survey successful organisational models for Trusts in developing countries. What are the key success factors? How can modern affordable communication technology be harnessed to expand interest in conservation? 4. Government support and Community Participation How can local communities gain an awareness of their local heritage and the need to preserve the physical/structural components of such heritage? How can governments create an enabling environment to develop heritage conservation and tourism by means of community participation? 5. Issues in Restoration and Preservation Should we restore or only conserve old structure? What do we know about the long term durability of structural materials? Should we resurrect ancient skills or use modern faux substitutes? How can restored structures be brought back into productive use that preserve the lifestyles and technologies of the period and are cost effective?

Overall, the most important issue to take into account in setting a theme is South Africa’s enormous cultural diversity. It reaches from the dawn of humankind to the modern space age and everything in between: the hunter-gatherer stone age, the pastoral copper age, the agricultural iron age and the modern commercial/machine age. And all are striving to abandon their earlier cultures and join the consumer society creating curious mixes of intermediate cultures in the process. Imposed on top of this, at all levels, society is fractured into many contending tribal, language and social groupings. It is a mélange that contends for our attention with our extraordinary ecological diversity. It also leaves us with a heritage, a physical heritage, in a range of diversity that challenges the established notions of conservation, particularly the original National Trust model.

The Legacy

A viable National Trust is the legacy we would like to take away from an INTO conference in Cape Town. South Africa is a relatively large country but it does not have a coordinated National Trust. However, it does have many community based heritage interest groups all desperately in need of an umbrella body – a National Trust. We see it as having the capacity to strengthen the lobby of all the smaller groups to the public sector and in helping to coordinate their activities and exchange ideas and techniques.

Heritage Education, particularly at the community level is sorely needed in this county. As an adjunct to this, a National Trust could assist in educating communities in recognising their community heritage, of conserving that heritage and of the potential economic benefits of heritage conservation in the form of Heritage Tourism and the downstream employment opportunities that could be possible.

We hope that this conference will engender a mind-set of collaboration between Government Departments and communities to encourage partnerships, to unlock the enormously diverse cultural heritage of our country and, ultimately to the establishment of a National Trust.

Hout Bay & Llandudno Heritage Trust (HB&Ll HT).

The Hout Bay & Llandudno Heritage Trust was formed in 1996 by the efforts of the late Cecil Graham.

The mission statement called for: “To Protect and preserve the natural, cultural and architectural heritage of Hout Bay and its environs.

The Trust is a non profit, community based volunteer organisation, dedicated to the conservation of the area’s natural and cultural heritage. Since its establishment, the Trust has become an important civic organisation in the community. In the main, the Trust participates in issues to do with the built environment and in planning permits. However, in special cases it associates itself with other civic bodies to tackle special issues, commonly of an environmental nature. In some instances, these joint ventures have taken the public authorities to court and won.

The Trust has been recognised by Heritage Western Cape as an accredited ‘Conservation Body’.

The ‘flagship’ activity has been the restoration and conservation of the fortifications that guarded the approaches to the Bay. These were built in the 1780’s by the French for the Dutch and taken over and extended by the British. The guns were cast in Sweden in the 1750’s. The trust has succeeded in restoring these guns, eight 18 pounders at East Fort on new wheeled timber carriages in authentic period style and six 24 pounders at West Fort on concrete faux carriages. All the guns have been proof tested and licensed to fire blank rounds. The Trust has a corps of gunners (uniformed in the period style of the Batavian Republic) and the guns are fired on many occasions. Notable events are the exchange of salutes with visiting warships or opportunities for the crews to visit the sites and fire the guns.

Llandudno also has its heritage: a battery of three 9.2 inch coastal guns installed during WWII. It is said that they were all that kept the Graf Spee out of Cape Town. Conservation of these guns today are very much a matter that concerns for the Trust but are quite beyond its capacity at present.

This work, effective as it has been, is only the ‘tip of the iceberg’ when it comes to the restoration and conservation of these sites – in particular the remains of the built structures. Here the trust has walked into the same bureaucratic brick wall that bedevils the efforts of so many other similar groups in this country.

The Hout Bay & Llandudno Heritage Trust submit this bid in their capacity as an Associate member of INTO. They do so in the explicit understanding that the Trust, the trustees and the members, in themselves, have no financial or functional capacity or any capacity to accept liability. The joint LOC/INTO conference committee, guided by the Conference Bureau of Wesgro, will select and appoint conference organisers who will arrange the entire budget, all finances and undertake the whole organisation of the conference, all in accordance with terms to be negotiated with the joint LOC/INTO conference committee. Capacity and liability will be matters for the negotiations. Currently the firm ‘African Agenda’, selected as the most appropriate, have been retained “on risk” to assist with the preparation of this bid.

We trust that our bid will meet with your positive consideration and we look forward working with you in bringing this event to Cape Town, South Africa in 2017.

Kind regards

Keith Mackie Pr Eng., MSc (Eng), F.S.A.I.M.E.N.A., M.S.A.I.C.E. Gold Medalist Trustee, Hout Bay & Llandudno Heritage Trust

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1. Guard of Honour for Vice-Adm. Xavier Rolin joint Commander in Chief of Indian Ocean Fleet, French Navy, on the occasion of the presentation of the “Legiond’ Honeur” to two senior Naval Staff Officersat East Fort HoutBay.

2. Steam traction engine at Villiersdorp Annual Agricultural Heritage Show.

3. Kronendal Homestead, Hout Bay.

4. 9inch rifled muzzle loading gunc. 1865 at Simons ownT being prepared for firing on Navy Day.

5. c.1795 Mostert’s Mill, Mowbray, Cape Town.

6. Sunset in Hout Bay, Cape Peninsula..

7. Tortoise, Great Karoo, Western Cape.

8. The “Stad Amsterdam’s” early morning arrival in Hout Bayen-route to Cape Town as part of a voyage retracing Charles Darwin’s historic voyage of discovery in the “Beagle”.

9. Restored narrow gauge locomotives at the “Sandstone Heritage Trust” ,Ficksburg, O.F.S.

10. Heritage excitement at the SA annual “Navy Day” Simon’s Town.

11. Aloes at the Bontebok National Park, Swellendam, Western Cape.

12. A Rolling salvo salute at Hout Bay’s East Fort, in honour of Her Majesty Queen Elizabeth on the occasion of her Diamond Jubilee.

13. San Bushmen in the Kalahari.

Kirstenbosch – King protea

Kirstenbosch – Lawns Kirstenbosch – Arboretum

Kirstenbosch – Silver Trees and Restia Kirstenbosch – Plectranthus

Trees – Arderne Gardens

Trees – Stone Pines at Rhodes Memorial Dry Docks – Robinson Dock ca 1880

Dry Docks – Moving the 100 ton Dias Caravel replica to the museum using a Dry Docks – Mossel Bay Slipway, Early 20th century classical Greek shipsled

Guns – Indian National Day The Battle of Tondelboskolk, 1901 – The Homestead

The Battle of Tondelboskolk, 1901 – Kraal Gate The Battle of Tondelboskolk, 1901 – Cemetery

The Western Cape Government creates laws for and provides services to the people of the Western Cape. We work closely with the national government and municipalities in the Western Cape to ensure that the citizens of the province have access to the services, facilities and information they need. We are committed to delivering an open opportunity society for all. www.westerncape.gov.za © Cape Town & Western Cape Convention Bureau an inspiring place to meet 13 © Cape Town & Western Cape Convention Bureau an inspiring place to meet 14 © Cape Town & Western Cape Convention Bureau an inspiring place to meet 15

British Consulate General Cape Town 12 September 2014 Norton Rose House 8 Riebeeck Street Ms C Leonard, (PO Box 500) National Trust, Cape Town, 8000 UK Tel: 021 405 2444 Fax: 021 405 2455 By email

Dear Ms Leonard,

I am writing to you today from Cape Town, where I am currently serving as the British Consul General, in support of the Hout Bay Heritage Trust’s bid to host the INTO World Conference for 2016-17.

I have worked with this Heritage Trust, and other similar bodies, across this historic city throughout my posting, and am impressed by their commitment to preserving their heritage, and their enthusiasm for the principles of the International National Heritage Trusts Organisation. In particular they worked enthusiastically with me to commemorate Her Majesty’s Diamond Jubilee in 2012 in a manner which was befitting of the occasion, and which drew the attention of the international media, and your own in house magazine!

Their greatest wish is for this country to have its own, national, heritage trust but the process of forming such an organisation has been more difficult than they had hoped. The award of the privilege to host this conference to this committed group of heritage enthusiasts would, I believe, give them the impetus to realise a national structure, further enhancing South Africa’s pride in its heritage.

Cape Town is one of the world’s most popular destinations, and has fantastic infrastructure to support such a large and prestigious gathering. I am sure you would not regret a decision to hold your meeting here.

Yours sincerely

Chris Trott

Christopher Trott Consul General

Date 09 September 2014 SAICE Ref. 1.8

Company I.N.T.O. Secretariat 20 Grosvenor Gardens London SW1W ODH, UK.

Attention Catherine Leonard

Proposal to Host the 2017 International Conference of the International National Trusts Organisation (INTO) in Cape Town

Dear Catherine

The History and Heritage Panel of the South African Institution of Civil Engineering is delighted to hear that the Hout Bay Heritage Trust has been invited to submit a bid to host your 2017 International Conference in Cape Town.

As a special history and heritage interest group within the Institution, we are acutely aware of the vast reservoir of engineering works in this country, both great and small, some still in use, some deteriorating due to a lack of interest or maintenance.

All have played their part in the history of the country and most, properly preserved can be impressive heritage structures – bridges, railways and railway stations, dams, harbours, power stations etc. There is however little incentive at present to preserve and recycle many of these structures. While there is a well-developed system of nature reserves and eco-tourism to support them in this country, there is very little in the way of institutions capable of tackling the preservation of the built environment and especially engineering structures.

We believe that a National Trust for our country is long overdue and fully support INTO’s initiative to host their International Conference in our beautiful city. Such an event can in fact facilitate greater awareness and even assist with creating a willingness to conserve and preserve our heritage and get all of our citizens to take responsibility for what is important.

Please do not hesitate to contact us if we can provide any additional information or support.

Yours sincerely,

Manglin Pillay, Pr. Eng cc. David Botha, Pr. Eng (Chairperson of the SAICE History and Heritage Panel)

The Fishers Engine of South Africa St. Helena Centre Sandy Point St. Helena Bay 7390 PO Box 18356, Sunward Park, 1470 Mobile: +27 78 748 0399 +27 73 610 2740 [JP Smith – FESA Head Advisor] +27 73 119 7988 [Ms. Ilze Warner – Personal Assistant] Email: [email protected] Catherine Leonard I.N.T.O. Secretariat 20 Grosvenor Gardens London SW1W ODH, UK.

Proposal to Host the 2017 International Conference of the International National Trusts Organisation (INTO) in Cape Town

Dear Catherine

The Fishers Engine of South Africa [FESA] – is delighted to hear that the Hout Bay Heritage Trust has been invited to submit a bid to host your 2017 International Conference in Cape Town.

The FESA is a non-profit fisher’s organisation – that was formed to socio-economically empower the Fisher People of South Africa. The culture and heritage of our members and the Fisher People of South Africa are of outmost important to us – and we support every effort that will protect the rights of these people which include the Preserving of their Heritage and Culture.

We are of the opinion that a National Trust for our country is long overdue and FESA thus fully support INTO’s Initiative to host their International Conference in our beautiful city, Cape Town.

Please do not hesitate to contact us if we can provide any additional information or support.

Yours Sincerely

Miss. Abigail Smith [A Founder Member & Executive Committee Member] On behalf of The Fishers Engine of South Africa [FESA]

Date: 11/09/2014

School of Architecture, Planning and Geomatics

University of Cape Town, Private Bag X3, Rondebosch 7701 Room 4.29, Centlivres Building, University Avenue, Upper Campus Tel: +27 (0) 21 650 4417 Fax: +27 (0) 21 650 2383 E-mail: [email protected] Internet: www.apg.uct.ac.za

8 September 2014 Catherine Leonard INTO Secretariat 20 Grosvenor Gardens London SW1W ODH United Kingdom.

Dear Ms Leonard,

Re: 2016-2017 International Conference of the International National Trusts Organisation Proposed to Take Place in Cape Town.

This is to endorse the submission by the Hout Bay Heritage Trust of a bid to host your 2016-2017 Member Conference in Cape Town.

South Africa’s recent political achievements hardly need endorsement on the world stage. And, indeed, the South African State has also made considerable ground in the fields of natural and cultural heritage, for example, our new environmental and heritage management laws, respectively of 1998 and 1999, and the declaration of eight World Heritage Sites (of both natural and cultural significance) during the past fifteen or so years are signal achievements.

However, we do not have a national heritage trust; and cultural and natural heritage endeavours are often bedeviled by an inadequate institutional framework (public and private); and we hope that an international conference such as yours would promote both the ordinary endeavours of the environmental and heritage sectors and generate interest in the formal institutions including the establishment of a national trust.

We are sure that we can organize and host great and grand international events (witness the 2010 football world cup); and Cape Town is fast becoming amongst the most popular places to visit world-wide.

Yours sincerely,

Adjunct Associate Professor Stephen Townsend Convenor, M Phil (Conservation of the Built Environment) Programme

“Our Mission is to be an outstanding teaching and research university, educating for life and addressing the challenges facing our society.”

Telephone: +27217871339 Castle Control Board Fax: +27217871089 Castle of Good Hope Enquiries: Ms Olwethu Luvalo PO Box 1 Cape Town 8000 8 September 2014

Catherine Leonard I.N.T.O. Secretariat 20 Grosvenor Gardens London SW1W ODH, UK.

International National Trusts World Conference (INTO) Bid by Hout Bay Heritage Trust as Local Host for the 2016-17 Event.

Dear Catherine

As C.E.O. of the Castle of Good Hope, which once formed the cornerstone of modern Cape Town and South Africa, I would like to endorse the application of the Hout Bay Heritage Trust’s bid as local hosts for the 2016 /17 INTO International Conference.

We are aware of the fine work that INTO does in providing a heritage umbrella for many heritage organisations World–wide and the encouragement they engender to create non-government National Trusts which share ideas and techniques to preserve and utilise their heritage sites. We also see the economic benefits of heritage tourism within communities where in many cases unique examples of historic sites and past events took place.

South Africa is endowed with splendid natural heritage with wildlife reserves and parks whose borders have been declared and open spaces defined, however, our heritage sites and buildings are invariably in communities or peri-urban areas where they are often at great risk to developers

© Cape Town & Western Cape Convention Bureau an inspiring place to meet 21 and the like. Unlike our natural heritage which can be restored by nature, heritage sites can only decay if left neglected to the ravages of time.

We see the INTO Conference as a perfect opportunity to arouse interest throughout our country to create a non-government body in line with the examples that INTO can demonstrate and thus we fully endorse this initiative.

Yours faithfully

CT Gilfellan Chief Executive Castle Control Board Cape Town September 2014

Catherine Leonard I.N.T.O. Secretariat 20 Grosvenor Gardens London SW1W ODH, UK.

Proposal to Host the 2017 International Conference of the International National Trusts Organisation (INTO) in Cape Town A Blessing from the Zulu sage, Credo Mutwa

Dear Catherine

CREDO MUTWA is a name that resonates in many hearts, evoking the living spirit of Mother Africa, her ancient and sacred culture, and a wisdom gathered through a long life of dedication as a traditional healer, as well as through untold personal sacrifice.

A celebrated icon around the world and especially among indigenous communities it is hard to imagine that today the 93-year old Sanusi Credo and his wife Virginia are leading a life at the bare edge of existence, in their little home in Kuruman, Northern Cape. Although he is still active to whatever degree his fragile health allows, according to the “SA History online” website, he has “all but completely disappeared from the public eye”.

I first met Baba Credo a long time ago and over the years I have got to know both him and his wife, Virginia very well. Some years ago he came down to the sea, to our beach here at Llandudno with his wife and two acolytes for their induction. I invited him and his party home for lunch where he met my father. By then the old man was exhausted and my father simply talked to him quietly of the sea and the waves, his own passion. It was then that Credo gave him his Zulu name of Amanzi meaning “water”.

He is very old now, hardly able to travel and this Sunday I had occasion to phone him on other matters. I told him of my father’s involvement in the application to bring the INTO conference to Cape Town and asked his opinion. He asked to speak to my father and thought this project would be a very good thing. He then offered his blessing for the project concluding with:

“Duduza Amanzi” by which he intended “go with peace, Amanzi”.

I do hope that the intercession of Credo will be persuasive in the deliberations of your committee.

Warm regards

Sarah Mackie

Ref: WCB/2014/09/009 Enq: Nils Flaatten Ext: 8610

9 September 2014

Ms Catherine Leonard Head of Secretariat 320 Grosvenor Gardens GB – London SW1H 9AB United Kingdom

Dear Ms Leonard,

BID TO HOST: INTERNATIONAL CONFERENCE OF NATIONAL TRUSTS (ICNT) 2017

On behalf of the official destination marketing organisation for Cape Town and the Western Cape, Wesgro, it is my pleasure to endorse the bid to host the INTO Conference 2017, in Cape Town.

World-class conference facilities, luxury hotels, supported by an excellent business infrastructure make Cape Town and the Western Cape one of Africa’s most popular convention destinations. As its core strength, the destination offers an excellent year round tourism experience and is renowned as a value for money destination. Our vibrant destination is ideal for delegates to extend their conference experience and enjoy an unparalleled range of leisure tourism activities.

The destination would be delighted to host the INTO Conference in 2017.

Warm tourism regards

Nils Flaaten CHIEF EXECUTIVE OFFICER

“Perhaps it was history that ordained that it be here, at the Cape of Good Hope that we should lay the foundation stone of our new nation. For it was here at this Cape, over three centuries ago, that there began the fateful convergence of the peoples of Africa, Europe and Asia on these shores.”

– Former President Nelson Mandela, during his inauguration speech on May 9, 1994. Cape Town… an inspired place to meet

Cape Town is the second-most populated city in South Africa after Johannesburg, and the provincial capital and primate city of the Western Cape. As the seat of the National Parliament, it is also the legislative capital of the country.

The city is famous for its harbour, its natural setting in the Cape floral kingdom, world famous winelands as well as for such well-known landmarks as Table Mountain and Cape Point.

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“To be ranked first out of all cities in the world, and against global destinations of this calibre, speaks volumes about the strength of our offering. It is especially exciting for me that these results are based on the experiences of travellers who have visited the various destinations.” Western Cape Tourism Minister Alan Winde, on the announcement that Cape Town was the TripAdvisor Travelers’ Choice No.1 destination for 2011

Camps Bay Beach

Bo-Kaap – traditional Cape Malay Suburb

Western Cape Winelands

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World Design Capital 2014 Cape Town Central City: Downtown of the month International Downtown Association, June 2009

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The World Best Tourism Destination 2011 Best City to live in, Africa & Middle East TripAdvisor Traveller’s Choice Destinations Awards, May 2011 Mercer Quality of Living Survey, 2008

#1 City to visit in Africa and Middle East One of the “Places Of a Lifetime” Condé Nast Traveler 2010 Readers’ Choice Awards, October 2010 National Geographic Traveler, July 2008

Africa’s Best Travel Destination Best Destination, Africa World Travel Awards, July 2010 World Travel Awards, May 2008

Best Airport in Africa and Airport Staff Service Excellence Best Global Golf Tourism Destination for Africa & Middle East Award for Africa International Association of Golf Tourism Operators, 2007

Skytrax Awards, March 2010 #1 UK Long Haul Destination UK Trends & Spends Survey, 2007 Best Destination Best Travel Destination in Africa & Middle East Virgin Holidays Responsible Tourism Award, November 2009 US Travel & Leisure Magazine, 2007

Best Incentive Destination One of the World’s Top 10 cities Conference & Incentive Travel (C&IT) Magazine Hot List, 2009 US Travel & Leisure, July 2007

World’s 2nd Best City Cleanest City in South Africa US Travel & Leisure Magazine Best in the World Awards, 2009 The Department of Environmental Affairs & Tourism’s annual Cleanest Metro Awards, 2007 Best City in Africa & Middle East US Travel & Leisure Best in the World Awards, 2009

According to ICCA (International Congress and Convention Association), Cape Town is rated as the #1 Convention City in Africa and the Middle East. ICCA is the global community for the meetings industry, enabling its members to generate and maintain significant competitive advantage. ICCA now is one of the most prominent organisations in the world of international meetings. It is the only association that comprises a membership representing the main specialists in handling, transporting and accommodating international events.

ICCA’s network of over 950 suppliers to the international meetings industry spans the globe, with members in 88 countries.

RANK CITY 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 1 CPT 25 18 40 37 45 43 42 49 41 54 60 (number of meetings hosted annually)

ICCA Report – March 2013 Wesgro, the Western Cape’s official Destination Marketing, Trade and Investment Agency is delighted with the continued success of Cape Town’s ICCA ranking as the most popular destination in Africa for association meetings. Africa & Middle East – ICCA Ranking 2012 : Cape Town and the Western Cape offers association delegates a RANK CITY NUMBER OF MEETINGS wide variety of world class experiences, scenery and infrastructure, unmatched on the continent. As an agency, Wesgro believe that Cape Town is not only a wonderful destination to host a congress 1 (60) Cape Town 38 or event, but the region is also a leader and gateway when doing 2 (60) Dubai 38 business with South Africa and the rest of Africa. 3 (100) Nairobi 22 The Western Cape is home to 4 major world-class universities 6 (111) Doha 20 at the forefront of research in different academic fields, various 8 (142) Johannesburg 16 corporate companies and home to a booming entrepreneurial 4 (319) Cairo 6 industry.

The ICCA ranking reaffirms Cape Town’s global appeal when associations look at hosting their next event; whilst the destination’s BestCities Partners – ICCA Ranking global accolades ensure attendance, our facilities and providers deliver outstanding events, our airport provides easy access and 2012: RANK CITY NUMBER OF MEETINGS finally our people and scenery will guarantee a memorable visit. I invite you to host your next event in Cape Town and the Western 1 (3) Berlin 172 Cape… an inspired place to meet! 2 (6) Singapore 150 Nils Flaaten 3 (8) Copenhagen 137 4 (33) Edinburgh 67 Chief Executive Office 5 (39) Melbourne 54 Wesgro – The Western Cape Destination Marketing, Investment 6 (43) Vancouver 49 and Trade Promotion Agency 7 (60) Cape Town 38 8 (60) Dubai 38 9 (65) Chicago 37 BestCities Global Alliance 10 (176) Houston 13 BestCities is a global convention bureau alliance that delivers the best professional practices and services to congress planners. In an industry known for its wide range of services and standards, BestCities promises clients quality, expertise and professionalism. The Alliance has established the industry’s first global client Service Charter to guarantee meeting planners and association executives service levels built around reliability, assurance, innovation, empathy and responsiveness. The Alliance comprises of 10 members: Berlin, Cape Town, Chicago, Copenhagen, Dubai, Edinburgh, Houston, Melbourne, Singapore, and Vancouver.

www.bestcities.net

POPULATION INTERNET & WIRELESS CONNECTIVITY • The Western Cape holds a population of 5.8 million • South Africa offers a sophisticated internet network and Wireless (Wi-Fi) is readily available throughout the city. Most of the hotels CLIMATE will offer Wi-Fi connectivity. • The Cape boasts typical Mediterranean climate – warm summers and mild and cool wet winters. MOBILE PHONES • Summer temperatures range between 15 °C ( 59 °F) and 27 °C ( • A variety of mobile networks are available in South Africa and local 80.6 °F ) Sim cards are available at airports and major shopping centres. • Winter temperature ranges between 7 °C (44.6 °F) at night and 18 °C (64.4 °F) by day. ELECTRIC CURRENT • 240 volts AC LANGUAGE • For small appliances, a plug adaptor may be needed for three pin • English is widely spoken and understood. sockets. • Most South Africans are bilingual; Afrikaans and Xhosa are two official languages most spoken in the Western Cape MEASUREMENTS • Distances are measured in kilometres and metres VISAS • Celsuis degrees is most commonly used in South Africa • Visas are issued by the South African missions abroad and must • Kilogrammes and grams are used to indicate weight be affixed in the applicant’s passport before departing for South Africa. DRIVING • Visas are not issued on arrival at South African ports on entry. • An international driver’s licence is required when driving around • Many nationalities do not require a visa to enter South Africa, it is South Africa. best to check with your travel agents if this is enquired. • Driving is on the left and speed limits are in kilometres. • For detailed information, please visit: WATER http://www.services.gov.za/services/content/Home/ • The regions superior water supply infrastructure guarantees some ServicesforForeignNationals/Temporaryresidence/ of the best water in the world Applicationforavisa/en_ZA • Spring water is available bottled CURRENCY TIME • Foreign currency can be exchanged at commercial banks and at • South African Time is set at GMT +2. various Bureaux de Change. • There are no time zone differences within South Africa and there • The Rand is the official currency in South Africa. is no daylight saving system in summer. • Banks are open on Monday, Tuesday, Wednesday, Thursday and Friday banks typically open between 9am and 3pm; on Saturday SHOPPING HOURS opening hours are between 9am and 11am • Monday to Sunday typically open between 9am – 5.30pm, although the V&A Waterfront and Canal Walk shopping centers TAX are open until 9pm. • Majority of goods sold in South Africa is subject to a 14% Value Added Tax (VAT). Tourists are not exempt from paying VAT. MEDICAL ORGANISATION AND CONTROL However, they can claim back the VAT portion if the value of the • There are two private emergency units within 5 minutes of the goods bought exceeds a certain amount – currently, R250. CTICC offering emergency medical care, i.e. Chris Barnard Netcare • To claim the VAT, the goods must be taken out of the country and Cape Town Medi-Clinic. within 90 days from the date of purchase. The goods must be • The city is served by two state run level one trauma centres presented for inspection on departure and accompanied with (Groote Schuur Hospital and Tygerberg Hospital). There are also a tax invoice. The invoice should contain the usual information 9 regional emergency centres in the city. (name of the seller, seller’s VAT registration number, description • Cape Town CBD is served by METRO EMS ambulance service and of goods, the price and the VAT amount). If the value of the goods three private ambulance services. They are Netcare 911, er24 and on any single invoice exceed a certain amount (currently R2000), Life. the buyer’s name and address should also appear on the invoice or on the credit card payment slip. COMMUNICABLE AND TROPICAL DISEASES MANAGEMENT • Visitors who wish to claim VAT should go to the VAT refund • Cape Town has no risk of tropical diseases. It is not a malaria area. administration office or customs official at the port of exit. If a There are no current vaccine recommendations for the general tourist leaves South Africa without claiming a VAT refund, it is public (adults) and tourists. still possible to do it, but the procedure is more involved. Such a • Visitors are encouraged to visit their doctor before travelling to claim must be lodged within three months from the date of export. Southern Africa (especially if they are visiting various regions or • There is no VAT exemption on eating, drinking, or going out in connecting via different African countries) South Africa; goods consumed or services rendered in the country do not qualify for VAT refunds.

Cape Town has so much to offer as a tourist destination. It is blessed to have South Africa’s top six tourist attractions within one hour’s drive from the city centre, the Victoria and Alfred Waterfront, Table Mountain, Cape Point, the Cape Winelands, Kirstenbosch Botanical Gardens and Robben Island, a short boat trip away.

TABLE MOUNTAIN CAPE POINT South Africa’s world-renowned icon, Table Mountain, was afforded The Cape of Good Hope and Cape Point form part of the Cape Peninsula National Park status in May 1998. Table Mountain offers something for National Park and are managed by South African National Parks. Visitors everyone – magnificent views, cable car rides, mountain-biking, hiking, can enjoy the 7 750 hectares reserve of indigenous flora and fauna and serious rock climbing, cross country running, fascinating botany, over 150 bird species and can also travel with the only funicular in birding and for the more adventurous, abseiling and paragliding. Africa to the viewing platform 678 metres above the sea. Visitors are treated to a spectacular view during the ride to the top of Table Mountain aboard a modern cable car with a revolving floor.

VICTORIA & ALFRED WATERFRONT KIRSTENBOSCH BOTANICAL GARDENS Cape Town’s Victoria and Alfred Waterfront has established itself as Kirstenbosch is internationally acclaimed as one of the great botanical a leading world-class waterfront. The unique working harbour with gardens of the world. Situated on the south eastern slopes of Cape scenic views of Table Mountain combined with entertainment options Town’s magnificent Table Mountain, the estate covers 528 hectares and like shopping, street musicians, museums, an aquarium, boat trips and includes a cultivated garden and a nature reserve. Indeed the tiny Cape cinemas promise to make any visit an unforgettable experience. Peninsula has more floral diversity than the whole of Europe combined.

ROBBEN ISLAND CONSTANTIA WINELANDS Robben Island is one of South Africa’s four World Heritage sites. This South Africa and the Western Cape produce some of the world’s best barren windswept island was the prison home of former President wines. The first wines in South Africa were produced at Steenberg in Nelson Mandela for 18 years. Here you can experience the view that 1695 and Groot Constantia is the oldest productive wine estate in the kept Nelson Mandela’s dream of freedom for his country alive country situated within the city of Cape Town.

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1. CAPE POINT & NATURE RESERVE 7. CAMPS BAY & CLIFTON BEACHES 2. BOULDERS BEACH (PENGUINS) 8. CENTRAL BUSINESS DISTRICT (CBD) 3. CHAPMAN’S PEAK DRIVE 9. SIGNAL HILL 4. CONSTANTIA WINELANDS 10. CAPE TOWN INTERNATIONAL CONVENTION CENTRE (CTICC) 5. KIRSTENBOSCH BOTANICAL GARDENS 11. V&A WATERFRONT 6. TABLE MOUNTAIN 12. CAPE TOWN STADIUM

YOUR HOST CITY: A SAFE CITY A mobile Safety Kiosks, set up last year by the CCID Security Despite perceptions to the contrary, Cape Town is as safe as most Department, which provides visible security in a range of locations, international cities, and this is in no small measure due to the efforts of has made a huge contribution to security in the city. The kiosk provides the Central City Improvement District (CCID). visible policing in key locations, events, hotspot areas and problematic locations. One of the main drivers behind the establishment of the CCID in 2000 was to make Cape Town’s Central City the safest in the country. The THE CAPE TOWN PARTNERSHIP vision was to set up effective preventive and reactive security measures The Cape Town Partnership is a private-public collaboration of key through highly visible police officers, mobile vehicles and a bicycle stakeholders, including the City of Cape Town, the South African squad twenty four hours a day. Property Owners Association (SAPOA) and the Cape Town Regional Chamber of Commerce and Industry with the mandate to develop, This public/private partnership collects more than R27 million a year promote and manage the Cape Town Central City as a place for all from property owners in the city, half of which pays for extra security citizens. on the streets of Cape Town’s CBD. This partnership between the public and private sectors was forged Altogether, 200 security officers keep the streets of the CBD safe, ten years ago when the stakeholders joined forces in a bid to solve day and night, for all those who work in, live in or visit the city. The the problems of urban degeneration, disinvestment and the social dedicated team of security managers and foot officers, who are highly problems in the city. visible, patrol the streets on a 24-hour basis. Under the leadership of CE Andrew Boraine, the Cape Town Partnership Multi-lingual officers with all officers fluent in English. The other is an independent non-profit organization (Section 21 company) languages widely spoken are Afrikaans and Xhosa. governed by a Board of Directors drawn from a range of stakeholders whose combined expertise work towards the benefit of the Central City. A CCTV surveillance network, paid for by the City of Cape Town, assists in keeping crime at bay. In addition, Cape Town now also boasts a municipal police force. Three hundred and fifty officers have already THE CENTRAL CITY IMPROVEMENT DISTRICT (CCID) been trained, 35 of whom are allocated to the central city specifically. Arising out of the Cape Town Partnership, the Central City Improvement District is a private-public partnership formed in November, 2000 by CCID security officers work in a close partnership with the private the property owners within the central city to provide complementary sector and all law enforcement agencies by communicating on a daily, services over and above what the City of Cape Town provides. weekly and monthly basis. At the heart of the CCID’s mandate is the vision to ensure that Cape The CCID officers work regularly with the SAPS in special operations Town is a safe, clean and caring city. The CCID also promotes the city related to illegal activities in problem buildings, illegal trading, fraud, for business and world-class events. drug trafficking and prostitution. To date, thanks to the work of the CCID, the Central City is now a place This unique partnership has seen a consistent decrease in the crime where the people of Cape Town can work, live, relax and experience a rate – and to date, since 2000, the CBD has experienced an astounding unique, pleasant urban environment. 85 percent decrease in crime.

While much of the world staggered in the wake of the global financial South Africa’s dream of growing an inclusive economy by drawing meltdown, South Africa has managed to stay on its feet – largely due on the energies of its people is given voice through the National to its prudent fiscal and monetary policies. Development Plan 2030, launched in August 2012.

The country is politically stable and has a well capitalised banking The proposed interventions aim to eliminate poverty and reduce system, abundant natural resources, well developed regulatory inequality by 2030 by expanding economic opportunity for all by: systems as well as research and development capabilities, and an established manufacturing base. • Investing in and improving infrastructure, as well as supporting industries such as mining and agriculture; Ranked by the World Bank as an “upper middle-income country”, • Diversifying exports; South Africa is the largest economy in Africa – and it remains rich • Strengthening links to faster-growing economies; with promise. It was admitted to the BRIC group of countries of Brazil, • Enacting reforms to lower the cost of doing business; Russia, India and China (known as BRICS) in 2011. • Reducing constraints to growth in various sectors; • Moving to more efficient and climate-friendly production systems; With a world-class and progressive legal framework, South African and legislation governing commerce, labour and maritime issues is • Encouraging entrepreneurship and innovation. particularly strong, and laws on competition policy, copyright, patents, trademarks and disputes conform to international norms and GREEN ECONOMY standards. The country’s modern infrastructure supports the efficient One of the most important elements of the New Growth Plan is a green distribution of goods throughout the southern African region. economy, and the potential the creation of a lower-carbon economy has as a potential job generator as well as a spur for industrial The economy has a marked duality, with a sophisticated financial development. and industrial economy having grown alongside an underdeveloped informal economy. It is this “second economy” which presents both President Jacob Zuma has committed South Africa to slowing its potential and a developmental challenge. growth in greenhouse gas emissions by 34% in 2020, and by 42% by 2025. By May 2012, the government had approved 19 wind, solar and South Africa has a diverse economy, with key sectors roughly hydropower proposals worth R73-million to help boost clean energy. contributing to GDP* as follows: In 2011, the government entered into the Green Economic Accord, • Agriculture: 2.2% which aims to create 300 000 jobs in the next 10 years through • Mining: 10% investment in the green economy. In 2012, the Treasury allocated • Manufacturing: 12.3% R800-million over two years to the Green Fund, which aims to provide • Electricity and water: 2.6% finance for high-quality, high-impact, job-creating green economy • Construction: 3.9% projects around the country. • Wholesale, retail and motor trade: 16.2% • Transport, storage and communication: 9% • Finance, real estate and business services: 21.2% INFRASTRUCTURE • Government services: 16.7% Over the past decade, substantial increases in government social • Personal services: 5.9% service spending have helped reduce poverty, but now the government has begun to place a greater emphasis on infrastructure, employment The New Growth Plan, launched in November 2010, builds on plans and economic growth. to restructure the economy to ensure more inclusive and sustainable growth – and sets a target of creating five million new jobs by 2020. In a massive public-sector investment, South Africa has spent R642- The road map to do this is provided by the Industrial Policy Action billion on infrastructure development in the past thee years – and plans Plan, which proposes multisectoral interventions across agriculture, to spend more than R827-billion over the next three years to improve mining, manufacturing, tourism and other high-level services to create access to export markets and reduce costs in the economy. substantial employment.

© Cape Town & Western Cape Convention Bureau an inspiring place to meet 37 Money will be spent on improving the energy sector to double Unrest in the mining sector also led to downgrades late in 2012 from electricity generation, on transport and logistics, hospitals and clinics, Moody’s (Baa1) and Standard & Poor’s (BBB). and on education infrastructure as an investment in human capital. In response to the rating agencies, the National Treasury has RATINGS emphasised the resilient nature of its fiscal policy, and its disciplined • South Africa is the highest-ranked African country and third- spending, which is focused on infrastructure to support and enhance placed among the BRICS economies in the World Economic the country’s productivity. It said it was working with all parties to Forum’s (WEF’s) 2012 Global Competitiveness Index, ranking address the issues around the strikes. 52nd out of 144 countries surveyed while placing third overall for financial market development. CURRENCY • South Africa is ranked 35th out of 183 countries for ease of doing The Rand (R) is the official currency of South Africa and Foreign business according to Doing Business 2012, a joint publication of Currency can be exchanges at commercial banks and at Bureau. All the World Bank and the International Finance Corporation. major credit cards are also accepted throughout the country. • In January 2013, Fitch, the ratings agency, cut South Africa’s Current exchange rates (July 2014) sovereign credit rating by one notch to BBB. It said it had revised US DOLLAR ($) 1.00 : R10.70 its outlook because of subdued growth prospects, which it EURO (€) 1.00 : R14.50 believed would affect public spending and exacerbate social and GBP (£) 1.00 : R18.40 political tensions. Fitch has the country on a stable outlook, and acknowledges South Africa’s sound banking system and its “deep local bond market”. The country also outscores the BBB range median on all six of the World Bank’s governance indicators.

The information provided here is to be used as a guide only. Please Portugal consult with the relevant embassy or your travel agency before you San Marino travel. Singapore Spain Sweden This information is based on the following assumptions: Switzerland Tanzania (90 days per year) • This is for non-South African passport holders only Trinidad & Tobago (only ordinary passport holders) • The requirements are based on tourist and not business Zambia (90 days per annum) applications United Kingdom of Great Britain and Northern Ireland • Delegates have the necessary funds/ tickets/ paperwork British Islands Bailiwick of Guernsey and Jersey, Isle of Man and Virgin Islands. • The applicant’s passport should remain valid for a period of 6 British Oversees Territories namely: Anguilla, Bermuda, British Antarctic months after the applicant’s departure from South Africa. Territory, British Indian Ocean Territory, British Virgin Islands, Cayman Islands, Falkland Islands, Gibraltar, Montserrat, St Helena and Dependencies (Ascension Island, Gough The citizen who is a holder of a national passport (diplomatic, official Island and Tristan da Cunha), Pitcairn, Henderson, Ducie and Oeno Islands, the and ordinary) of the foreign countries / territories / international Sovereign Base Areas of Cyprus South Georgia and South Sandwich Islands organisations listed below are not required to hold a visa when and the reporting to an immigration officer for an examination at a South Turks and Caicos Island. African port of entry, subject to the terms and conditions set out in Uruguay Venezuela this list, including inter alia the intended period of stay in the Republic. United States of America Zimbabwe The holder of a national South African passport, travel document and document for travel purposes. The citizen who is a holder of a national passport (diplomatic, official and ordinary) of the following countries / territories / international The citizen who is a holder of a national passport (diplomatic, official organisations is not required to hold a visa in respect of purposes for or ordinary) of the following countries / territories / international which a visitor’s permit may be issued or by virtue of being a person organisations is not required to hold a visa in respect of purposes for contemplated in section 31(3)(b) [diplomatic & official visit] for an which a visitor’s permit may be issued or by virtue of being a person intended stay of 30 days or less and when in transit: contemplated in section 31(3)(b) [diplomatic & official visit] for an intended stay of 90 days or less and when in transit: Antigua and Barbuda Bahamas (only ordinary passport holders) African Union Laissez Passer Barbados Andorra Belize Argentina Benin Australia Bolivia Austria Cape Verde Belgium Costa Rica Botswana Cyprus Brazil Gabon Canada Guyana Chile Hong Kong [only with regard to holders of Hong Kong British National Czech Republic Overseas passports and Hong Kong Special Administrative Region passports] Denmark Hungary Ecuador Jordan Finland Lesotho France Macau [only with regard to holders of Macau Special Administrative Germany Region passports (MSAR)] Greece Malaysia Iceland Malawi Ireland Maldives Israel Mauritius Italy Mozambique Jamaica Namibia Japan Peru Liechtenstein Poland Luxemburg Seychelles Malta Slovak Republic Monaco South Korea Netherlands Swaziland New Zealand Thailand Norway Turkey Paraguay

© Cape Town & Western Cape Convention Bureau an inspiring place to meet 39 Agreements have also been concluded with the following countries for Ivory Coast (30 days) holders of diplomatic and official passport holders. Kenya (30 days) Mexico (90 days) Madagascar (30 days) Citizens who are holders of diplomatic, official and service passports of Morocco (30 days) the following countries do not require visas in respect of purposes for Mozambique (90 days) which a visitor’s permit may be issued or by virtue of being a person Paraguay (120 days) contemplated in section 31(3)(b) [diplomatic & official visit] for the Poland (90 days) period indicated and transit: Romania (90 days) Russian Federation (90 days) Albania (120 days) Rwanda (30 days) Algeria (30 days) Slovak (90 days) Angola (90 days) Slovenia (120 days) Belarus (90 days) Tanzania (90 days) Bulgaria (90 days) Thailand (90 days) China (PROC) (30 days) (only diplomatic passport holders) Tunisia (90 days) Cyprus (90 days) Vietnam (90 days) Comoros (90 days) Croatia (90 days) Notwithstanding this Schedule, a foreigner whose visa exemption has Cuba (diplomatic and official and service) been withdrawn shall comply with the visa requirements until notified Egypt (30 days) by the Department that his or her visa exemption has been re-instated links Banner1a.jpg http://www.dha.gov.za/Non-Exempt Countries.html 2 of 3 2011/10/27 11:01 AMGuinea (90 days) by the Department on petition or of its own accord. Hungary (120 days) India (90 days) For detailed information, please visit: http://www.home-affairs.gov.za/ index.php/applying-for-sa-visa

Cape Town International Airport (CTIA) is the primary airport serving the city of Cape Town, and is the second busiest airport in South Africa and third busiest in Africa. Located approximately 20 kilometres (12 mi) from the city centre, AND is the only airport in the Cape Town metropolitan area that offers scheduled passenger services. The airport has domestic and international terminals, linked by a common central terminal.The airport has direct flights from South Africa’s other two main urban areas, Johannesburg and Durban, as well as flights to smaller centres in South Africa. Internationally, it has direct flights to several destinations in Africa, Asia and Europe. The air route between Cape Town and Johannesburg was the world’s ninth busiest air route in 2011 with an estimated 4,5 million passengers. Getting There Flights to and from South Africa

EUROPE FAR EAST & AUSTRALIA Air France JNB direct Cathay Pacific JNB direct British Airways JNB/CPT direct Malaysian Airlines JNB/CPT direct Iberia JNB direct Quantas JNB direct KLM JNB/CPT direct SAA JNB direct LTU CPT direct Singapore Airlines JNB/CPT direct Lufthansa JNB/CPT direct Olympic Airways JNB direct USA SAA JNB/CPT direct Delta (Atlanta) JNB direct Swiss Air JNB direct SAA (New York) JNB direct TAP Air Portugal JNB direct SAA (Washington) JNB direct Turkish Airlines JNB direct SAA JNBdirect Virgin JNB/CPT direct Singapore Airlines JNB/CPT direct

FAR EAST & AUSTRALIA ESTIMATED FLYING TIMES Cathay Pacific JNB direct DOMESTIC FLIGHTS Malaysian Airlines JNB/CPT direct Johannesburg – Cape Town 1h50min Quantas JNB direct Durban – Cape Town 1h55min SAA JNB direct Port Elizabeth – Cape Town 1h15min Singapore Airlines JNB/CPT direct

INTERNATIONAL DIRECT MIDDLE EAST London 11h30min Emirates JNB/CPT direct Dubai 09h25min Eithad JNB direct Frankfurt / Munich 10h30min QATAR CPT direct Singapore 13h25min SAA JNB direct Amsterdam 11h15min Thai Airways JNB direct Paris 11h15min Yemen Airways JNB direct Zurich 11h25min

AFRICA INTERNATIONAL VIA JOHANNESBURG Air Botswana JNB direct Atlanta 17h00min Air Gabon JNB direct Washington 18h25min Air Madagascar JNB direct New York 16h15min Air Malawi JNB direct Hong Kong 13h40min Air Mauritius JNB/CPT direct Beijing 14h20min Air Namibia CPT direct Mumbai 09h15min Air Seychelles JNB direct Sydney 11h55min Air Tanzania JNB direct Perth 09h20min Air Zambia JNB direct Sao Paulo 10h45min Air Zimbabwe JNB direct Abu Dhabi 08h20min Angola Airways JNB direct Istanbul 09h40min British Airways/Comair JNB/CPT direct Doha 08h00min Cameroon Airlines JNB direct Zurich 10h20min Congalaises JNB direct Frankfurt / Munich 10h55min Egypt Air JNB direct Cairo 07h55min Ethiopean Airlines JNB direct Nairobi 04h00min Interair JNB direct Kenya Airways JNB/CPT direct CPT : Cape Town LAM JNB/CPT direct JNB : Johannesburg Rwandair Express JNB/CPT direct SAA CPT direct

© Cape Town & Western Cape Convention Bureau an inspiring place to meet 43 © Cape Town & Western Cape Convention Bureau an inspiring place to meet 44 Entry Information Travel to and within Cape Town & Western Cape

INTERNATIONAL FLIGHTS TO AND FROM CAPE TOWN AND GEORGE AIRPORT JOHANNESBURG SOUTH AFRICA – ALL YOU NEED TO KNOW Servicing the Cape Garden Route and Klein Karoo, George Airport is Delegates to Cape Town mostly arrive and depart by air. Once on the conveniently located within 10 minutes drive from the Cape Garden ground, getting around is relatively simple and convenient, with MyCiti Route’s principle town of George and within an hour’s drive of the bus services, taxis, hotel shuttles and hire-cars being the preferred popular tourist and incentive destinations of Mossel Bay, Knysna, modes of transport for international travellers. Plettenberg Bay and Oudtshoorn. George airport is serviced by regular scheduled flights from Cape Town, Port Elizabeth, East London, Durban Johannesburg, Durban and Cape Town have modern airports with and Johannesburg. facilities to match. Apart from shops and restaurants, international arrival halls have banks and foreign exchange outlets. Lounges are INTERNATIONAL AIRLINES FLYING INTO CAPE TOWN available for business-class travellers. All of the airports offer wireless • Air Mauritius Internet (WIFI) access throughout the building or designated ‘hot spots’ • Air Namibia (Regional) where coverage exists. There are WIFI facilities at both the International • British Airways and Domestic Terminals at Cape Town International Airport. • Emirates • KLM The Cape Town International Convention Centre and other conference • Lufthansa venues and hotels in the Cape Town central business district are a • Singapore Airlines 20-minute drive from Cape Town International Airport. • South African Airways • Virgin Atlantic While a number of international and national carriers service Cape • Turkish Airlines Town International Airport direct with the bulk of international carriers • Qatar Airways flying into Johannesburg. Cape Town is a two-hour domestic flight • SA Express from Johannesburg and on average there are flights every half hour between the two cities with a variety of domestic carriers. In addition, domestic carriers also service Cape Town, with frequent DEPARTURE CHECK-IN scheduled onward services to other centres in South Africa including Departing passengers should allow at least two and a half hours check- Johannesburg, George, Durban, Port Elizabeth, East London, Kimberley, in time for all international flights. An hour and a half is normally Bloemfontein, Upington and Nelspruit. adequate for domestic check-in and this will allow for sufficient time for parking and check processes. • British Airways/Comair • Kulula.com CAPE TOWN INTERNATIONAL AIRPORT • South African Airways The 2010 FIFA World Cup has resulted in an increase in infrastructure • South African Airlink investment and the upgraded airport now offer 4,000 bay multi-storey • South African Express parkade, new aircraft parking stands, airbridges, a retail shopping mall • Mango Airlines and a new, state-of-the-art CCTV system, enabling improved security and safety at the airport.

BANKS There is an ABSA bank, a bureau de change and an ATM in the Cape Town International Airport has once again been awarded the International Terminal accessible to both arriving and departing Best Airport in Africa and the Best Airport in Africa for Staff Service passengers with another ABSA bank and Master currency located in Excellence at the SKYTRAX World Airport Awards held on 10 April the international departure lounge at the airport. 2013. The announcement comes weeks after the airport was awarded the Best Airport in Africa award by Airports Council International. EXECUTIVE LOUNGES International Departures The airport scooped the same awards at the 2012 ceremony. In 2011, Cape Town International Airport won two Airport Council • South African Airways (Star Alliance) International (ACI) Airport Service Quality (ASQ) global awards • British Airways – Terraces (One World) for the Best Airport in Africa and Best Improved in Africa. The • The Premier Lounge airport also won the SKYTRAX World Airport Awards 2011 for The Premier Lounge is an executive lounge that is open to any Best Airport in Africa for Staff Service Excellence. passenger, no matter the airline or ticket class. You can pay per visit or buy a pre-paid card for six or more visits. www.acsa.co.za

Award-winning, modern and conveniently located only 20 minutes from the city centre

BY TAXI OR COACH CAR RENTAL Luxury air-conditioned coaches and shuttle buses will move delegates Cape Town offers a wide selection of car rental companies with good between the airport, hotels, the CTICC and their functions. Metered road systems. An international driver’s license is required and driving taxis are also available. will be on the left hand side of the road.

MYCITI BUS SERVICE BY TRAIN The MyCiti airport-to-city service runs between the Cape Town Cape Town station is situated within walking distance of the Westin International Airport and the Civic Centre bus stations via the N2 and Grand South Africa Arabella Quays Hotel, and the functional Metro Rail Nelson Mandela Boulevard. This service will operate between 20 and system connects the city centre with the northern suburbs, southern 24 hours a day at a cost of R57,00 one way. It will depart every six to suburbs and Cape Flats. 30 minutes, depending on demand. The MyCiti inner-city bus service provides convenient transport to hotels, accommodation nodes, HOP-ON / HOP-OFF TOURS restaurants, entertainment areas, parking areas, and places of interest. This service visits the major attractions around the city and is a Each journey costs R10,00 and buses depart every 10 to 30 minutes convenient way to experience Cape Town’s many varied attractions. The and operate between 20 and 24 hours a day. bright red “Hop-on Hop-off” city sightseeing service comes complete with nine multilingual commentary channels, plus a “kiddie’s” channel BY BUS and is an ideal and convenient method of travelling to and viewing the The new Integrated Rapid Transit (IRT) System offers international most popular attractions in and around Cape Town. Tickets can be visitors a scheduled bus service between the city centre, the airport, bought on board the bus or online by visiting www. citysightseeing. and select suburbs in Cape Town. By consolidating existing rail, bus, co.za or from the Cape Town Tourism Visitor Information Centre in minibus and metered taxi services, the IRT will provide an efficient and Burg Street. robust transport network. The first phase of transformative development will focus on offering a safe high-quality bus-based (Bus Rapid Transit) BUS CHARTERS system that delivers fast, comfortable, and costeffective urban mobility Should a tourist group want to visit any area that is not on a normal bus in the city centre with competitive prices. CCTV surveillance cameras route, a bus or coach may be chartered to drive the group to and from and security personnel are available to ensure commuter’s safety and the destination. This should be planned well in advance and information security is prioritised. Infrastructure is wheelchair friendly. A staggered is available from www.satsa.com development will see the completion of the network in 2018, an initiative that will dramatically improve customer experience. WALKING The city is ideal to explore on foot and the perfect way to experience the energy and vibrancy of the city.

Updated Myciti Bus System available at www. http://www.capetown.gov.za/en/MyCiti/

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- - - - 15,000.00 15,000.00 15,000.00 39,153.24 924,000.00 400,000.00 175,750.00 100,000.00 1,560,596.76 INCL VAT VAT INCL VAT INCL TOTAL COST TOTAL INCOME

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Indicative Budget - Summary Budget Indicative - - - - -

15,000.00 15,000.00 15,000.00

400,000.00 175,750.00 858,094.56 100,000.00

-182,344.56 INCL VAT VAT INCL VAT INCL FIXED COST FIXED FIXED INCOME FIXED

74,000.00 89,025.00 60,325.00 149,350.00 18,341.23 131,008.77 183,675.00 675,750.00 924,000.00 1,599,750.00 147,337.72 1,452,412.28 175,582.00 575,125.00 750,707.00 92,192.09 658,514.91 290,812.56 67,052.20 357,864.76 43,948.30 313,916.46 NET RESULT TOTAL INCOME TOTAL GRANTS TOTAL EXHIBITION INCOME TOTAL SOCIAL EVENTS INCOME TOTAL OTHER INCOME EXPENSE TOTAL TOTAL VENUE, AV, CATERING, BANNERS AND DECOR COSTS COSTS TOTAL TRANSPORT TOTAL EXHIBITION COSTS TOTAL SOCIAL EVENTS COSTS TOTAL SPEAKER COSTS TOTAL ADMINISTRATION COSTS EXPENDITURE TOTAL TOTAL VIP & FUNDED DELEGATE COSTS DELEGATE FUNDED & VIP TOTAL TOTAL ORGANISINGCOMMITTEE TRAVEL COSTS TOTAL DELEGATE INCOME DELEGATE TOTAL TOTAL PROMOTIONAL COSTS TOTAL INCOME TOTAL REGISTRATION COSTS TOTAL SPONSORSHIP INCOME TOTAL SPONSORSHIP INTO 2017 INTO EXPENSE INCOMEPER CATEGORY / TO TOTAL - SUMMARY ANALYSIS SUMMARY

100,000.00 400,000.00 175,750.00 858,094.56 849,537.54

1,793,145.35 1,707,632.10 1,117,395.35

- - 70,059.91 100,000.00 400,000.00 175,750.00 858,094.56 800,525.76 1,728,680.23 1,658,620.32 1,052,930.23

- -

177 4,297.67 3,267.45 1,030.22 54,606.57 988,465.12 100,000.00 400,000.00 175,750.00 858,094.56 751,513.98

1,664,215.12 1,609,608.54

2 (Sensitivity) - - 39,153.24 INTO 2017INTO 9/10/2014 924,000.00 100,000.00 400,000.00 175,750.00 858,094.56 702,502.20 1,599,750.00 1,560,596.76

- - Indicative Budget - Sensitivity Budget Analysis Indicative 23,699.91

859,534.88 100,000.00 400,000.00 175,750.00 858,094.56 653,490.42

1,535,284.88 1,511,584.98

- - 8,246.57 795,069.77 100,000.00 400,000.00 175,750.00 858,094.56 604,478.64 1,470,819.77 1,462,573.20

- -

160 185 200 215 230 245 260 (calculated as sum of all budgeted fees divided by anticipated attendance) (17,508.99) 687,627.91 100,000.00 400,000.00 175,750.00 858,094.56 522,792.33

1,363,377.91 1,380,886.89

(calculated as a sum of all variable expense divided by the anticipated anticipated the by divided expense variable all of sum a as (calculated

Deficit INTO 2017 INTO 2017 ATTENDANCE OF INCREASED AND EFFECTS POINTS OF BREAK-EVEN - ILLUSTRATION ANALYSIS SENSITIVITY attendance) (this excludes day delegates and accompanying persons) accompanying and delegates day (this excludes # Delegates INCOME Fees (averaged) Sponsorship Grants Exhibition Social Events incomeOther TOTAL INCOME EXPENDITURE costFixed cost Variable (averaged) TOTAL EXPENDITURE Surplus / is current budget on delegates) (total Breakeven Based on average feeregistration of Based on average costvariable of Once breakeven reached, each new delegate contributes

------BALANCE BALANCE BALANCE BALANCE BALANCE BALANCE

------TO DATE TO DATE TO DATE TO DATE TO DATE TO DATE TO DATE ACTUAL INCOME ACTUAL INCOME ACTUAL INCOME ACTUAL INCOME ACTUAL INCOME ACTUAL INCOME - -

TOTAL ATTENDEES: TOTAL - -

650.00 5,280.00

UNIT PRICE UNIT PRICE UNIT PRICE UNIT PRICE UNIT PRICE UNIT PRICE

5 35 20 215 175 215 - QTY QTY QTY QTY QTY QTY 1,800.00

- - - - 31,578.95 87,719.30 87,719.30 810,526.32 175,000.00 225,000.00 122,587.72 810,526.32 154,166.67 400,000.00 EXCL VAT EXCL VAT EXCL VAT EXCL VAT EXCL VAT EXCL VAT TOTAL INCOME TOTAL INCOME TOTAL INCOME TOTAL INCOME TOTAL INCOME TOTAL INCOME TOTAL TOTAL DELEGATES TOTAL

------4,421.05

12,280.70 17,162.28 21,583.33 12,280.70 113,473.68 113,473.68 VAT AMOUNT AMOUNT VAT AMOUNT VAT AMOUNT VAT AMOUNT VAT AMOUNT VAT AMOUNT VAT

- - - - INTO 2017 INTO 9/10/2014 3 (Income) 36,000.00 924,000.00 175,000.00 100,000.00 225,000.00 139,750.00 924,000.00 400,000.00 175,750.00 100,000.00 INCL VAT INCL VAT INCL VAT INCL VAT INCL VAT INCL VAT TOTAL INCOME TOTAL INCOME TOTAL INCOME TOTAL INCOME TOTAL INCOME TOTAL INCOME TOTAL

Indicative Budget - Income Analysis - Income Budget Indicative ------

924,000.00 924,000.00

INCL VAT INCL VAT INCL VAT INCL VAT INCL VAT INCL VAT VARIABLE INCOME VARIABLE INCOME VARIABLE INCOME VARIABLE INCOME VARIABLE INCOME VARIABLE INCOME

------36,000.00 175,000.00 100,000.00 225,000.00 139,750.00 400,000.00 175,750.00 100,000.00 INCL VAT INCL VAT INCL VAT INCL VAT INCL VAT INCL VAT FIXED INCOME FIXED INCOME FIXED INCOME FIXED INCOME FIXED INCOME FIXED INCOME

675,750.00 675,750.00 924,000.00 1,599,750.00 147,337.72 1,452,412.28 SPONSORSHIP INCOME Invited Speakers / Participants (Free Pass) (Free Participants / Speakers Invited OTHER INCOME Bursary Delegates Bursary TOTAL DELEGATE INCOME DELEGATE TOTAL support Bursary International GRANTS TOTAL EVENTS INCOME SOCIAL TOTAL INCOME TOTAL EXHIBITION INCOME EXHIBITION TOTAL OTHER INCOME TOTAL GRANTS SOCIAL EVENTS INCOME SOCIAL Registration sponsorship Commercial SPONSORSHIPTOTAL INCOME Grants INCOME EXHIBITION TOTAL Package Persons Accompanying Conference Dinner Conference INCOME INCOME DELEGATE INTO 2017 INCOME ANALYSIS DETAILED CODE CODE CODE CODE CODE CODE 100 CODE CODE

INTO 2017 TOTAL ATTENDEES: 215 DETAILED EXPENSE ANALYSIS

PROMOTIONAL COSTS

FIXED COST VARIABLE COST TOTAL COST TOTAL COST MARKETING COLLATERAL INCL VAT INCL VAT INCL VAT VAT AMOUNT EXCL VAT QTY UNIT PRICE General printing 10,000.00 - 10,000.00 1,228.07 8,771.93 Marketing & promotion 15,000.00 - 15,000.00 1,842.11 13,157.89 TOTAL MARKETING COLLATERAL 25,000.00 - 25,000.00 3,070.18 21,929.82

FIXED COST VARIABLE COST TOTAL COST TOTAL COST FIRST / FINAL / OTHER ANNOUNCEMENTS INCL VAT INCL VAT INCL VAT VAT AMOUNT EXCL VAT QTY UNIT PRICE Design 6,000.00 - 6,000.00 736.84 5,263.16 Printing 2,500.00 - 2,500.00 307.02 2,192.98 Distribution 1,500.00 - 1,500.00 184.21 1,315.79 TOTAL ANNOUNCEMENTS 10,000.00 - 10,000.00 1,228.07 8,771.93

FIXED COST VARIABLE COST TOTAL COST TOTAL COST PUBLIC RELATIONS INCL VAT INCL VAT INCL VAT VAT AMOUNT EXCL VAT QTY UNIT PRICE PR - - - - - Photographer 4,000.00 - 4,000.00 - 4,000.00 TOTAL PUBLIC RELATIONS 4,000.00 - 4,000.00 - 4,000.00

FIXED COST VARIABLE COST TOTAL COST TOTAL COST WEBSITE & NEW TECHNOLOGY INCL VAT INCL VAT INCL VAT VAT AMOUNT EXCL VAT QTY UNIT PRICE Hosting 3,000.00 - 3,000.00 368.42 2,631.58 Web design 20,000.00 - 20,000.00 2,456.14 17,543.86 Amendments Provision 12,000.00 - 12,000.00 1,473.68 10,526.32 Social media - - Mobile App - TOTAL WEBSITE / NEW TECH 35,000.00 - 35,000.00 4,298.25 30,701.75

FIXED COST VARIABLE COST TOTAL COST TOTAL COST DELEGATE BOOSTING INCL VAT INCL VAT INCL VAT VAT AMOUNT EXCL VAT QTY UNIT PRICE Delegate Boosting - - - - - TOTAL DELEGATE BOOSTING - - - - -

TOTAL PROMOTIONAL COSTS 74,000.00 - 74,000.00 8,596.49 65,403.51

VENUE, AV, CATERING, AND DECOR COSTS

FIXED COST VARIABLE COST TOTAL COST TOTAL COST WELCOME RECEPTION INCL VAT INCL VAT INCL VAT VAT AMOUNT EXCL VAT QTY UNIT PRICE Venue - - - - - 1 no charge Catering - 102,125.00 102,125.00 12,541.67 89,583.33 215 475.00 Beverages - 12,900.00 12,900.00 1,584.21 11,315.79 215 60.00 Entertainment 10,000.00 - 10,000.00 1,228.07 8,771.93 TOTAL WELCOME RECEPTION 10,000.00 115,025.00 125,025.00 15,353.95 109,671.05

FIXED COST VARIABLE COST TOTAL COST TOTAL COST CONVENTION CATERING AREA & REFRESHMENTS INCL VAT INCL VAT INCL VAT VAT AMOUNT EXCL VAT QTY UNIT PRICE Venue - 4 days - - - - - 1 no charge Conference Package - 4 days - 408,500.00 408,500.00 50,166.67 358,333.33 215 475.00 Lunchtime Drinks Allowance - 4 days - 51,600.00 51,600.00 6,336.84 45,263.16 215 60.00 Water stations - 4 days - - - - - Special diet meals - 4 days 14,732.00 - 14,732.00 1,809.19 12,922.81 5 736.60 Staff meals - 4 days 1,100.00 - 1,100.00 135.09 964.91 5 55.00 TOTAL CONVENTION REFRESHMENTS 15,832.00 460,100.00 475,932.00 58,447.79 417,484.21

FIXED COST VARIABLE COST TOTAL COST TOTAL COST PLENARY VENUE INCL VAT INCL VAT INCL VAT VAT AMOUNT EXCL VAT QTY UNIT PRICE Venue - 4 days - - - - - 1 - Audio Visual - 4 days 70,000.00 - 70,000.00 8,596.49 61,403.51 TOTAL VENUE 1 70,000.00 - 70,000.00 8,596.49 61,403.51

FIXED COST VARIABLE COST TOTAL COST TOTAL COST CONCURRENT VENUE INCL VAT INCL VAT INCL VAT VAT AMOUNT EXCL VAT QTY UNIT PRICE Venue - 4 days 12,000.00 - 12,000.00 1,473.68 10,526.32 1 3,000.00 Audio visual - 4 days 15,000.00 - 15,000.00 1,842.11 13,157.89 TOTAL VENUE 2 27,000.00 - 27,000.00 3,315.79 23,684.21

FIXED COST VARIABLE COST TOTAL COST TOTAL COST REGISTRATION AREA INCL VAT INCL VAT INCL VAT VAT AMOUNT EXCL VAT QTY UNIT PRICE Venue - 4 days - - - - - 1 Equipment 2,500.00 - 2,500.00 307.02 2,192.98 2 1,250.00 Stationery Provision 750.00 - 750.00 92.11 657.89 TOTAL REGISTRATION FOYER 3,250.00 - 3,250.00 399.12 2,850.88

4 (Expenses)

FIXED COST VARIABLE COST TOTAL COST TOTAL COST PCO OFFICE / STORAGE INCL VAT INCL VAT INCL VAT VAT AMOUNT EXCL VAT QTY UNIT PRICE Venue Hire - 4 days - - - - - 1 no charge Equipment 2,500.00 - 2,500.00 307.02 2,192.98 Stationery Provision 1,000.00 - 1,000.00 122.81 877.19 TOTAL PCO OFFICE / STORAGE 3,500.00 - 3,500.00 429.82 3,070.18

FIXED COST VARIABLE COST TOTAL COST TOTAL COST SPEAKER PREPARATION ROOM INCL VAT INCL VAT INCL VAT VAT AMOUNT EXCL VAT QTY UNIT PRICE Venue Hire - 4 days 6,000.00 - 6,000.00 736.84 5,263.16 1 1,500.00 Computers / Technical Equipment and Staff 15,000.00 - 15,000.00 1,842.11 13,157.89 TOTAL SPEAKER PREPERATION ROOM 21,000.00 - 21,000.00 2,578.95 18,421.05

FIXED COST VARIABLE COST TOTAL COST TOTAL COST MISCELLANEOUS CHARGES INCL VAT INCL VAT INCL VAT VAT AMOUNT EXCL VAT QTY UNIT PRICE Medic - - - - - Security - - - - - Banners & signage throughout venue 20,000.00 - 20,000.00 2,456.14 17,543.86 Parking - - - - - Wi-Fi Facilities 5,000.00 - 5,000.00 614.04 4,385.96 TOTAL MISCELLANEOUS CHARGES 25,000.00 - 25,000.00 3,070.18 21,929.82

TOTAL VENUE, AV, CATERING, BANNERS AND DECOR COSTS 175,582.00 575,125.00 750,707.00 92,192.09 658,514.91 - -

TRANSPORT COSTS

FIXED COST VARIABLE COST TOTAL COST TOTAL COST TRANSPORT INCL VAT INCL VAT INCL VAT VAT AMOUNT EXCL VAT QTY UNIT PRICE Allowance 15,000.00 - 15,000.00 - 15,000.00 TOTAL TRANSPORT COSTS 15,000.00 - 15,000.00 - 15,000.00

EXHIBITION COSTS

FIXED COST VARIABLE COST TOTAL COST TOTAL COST EXHIBITION COSTS INCL VAT INCL VAT INCL VAT VAT AMOUNT EXCL VAT QTY UNIT PRICE - - - - - TOTAL EXHIBITION COSTS - - - - -

SOCIAL EVENTS

FIXED COST VARIABLE COST TOTAL COST TOTAL COST GALA DINNER INCL VAT INCL VAT INCL VAT VAT AMOUNT EXCL VAT QTY UNIT PRICE Venue - - - - - 1 no charge Catering 69,875.00 - 69,875.00 8,581.14 61,293.86 215 325.00 Beverages 25,800.00 - 25,800.00 3,168.42 22,631.58 215 120.00 Décor 20,000.00 - 20,000.00 2,456.14 17,543.86 Audio Visual 12,000.00 - 12,000.00 1,473.68 10,526.32 Entertainment 20,000.00 - 20,000.00 2,456.14 17,543.86 TOTAL CONVENTION DINNER 147,675.00 - 147,675.00 18,135.53 129,539.47 687 per head

FIXED COST VARIABLE COST TOTAL COST TOTAL COST ACCOMPANYING PERSONS PROGRAMME INCL VAT INCL VAT INCL VAT VAT AMOUNT EXCL VAT QTY UNIT PRICE Cost 36,000.00 - 36,000.00 4,421.05 31,578.95 20 1,800.00 TOTAL ACCOMPANYING PERSONS 36,000.00 - 36,000.00 4,421.05 31,578.95

TOTAL SOCIAL EVENTS COSTS 183,675.00 - 183,675.00 22,556.58 161,118.42

SPEAKER COSTS

FIXED COST VARIABLE COST TOTAL COST TOTAL COST SPEAKER COSTS INCL VAT INCL VAT INCL VAT VAT AMOUNT EXCL VAT QTY UNIT PRICE Allowance 15,000.00 - 15,000.00 1,842.11 13,157.89 2 7,500.00 TOTAL SPEAKER COSTS 15,000.00 - 15,000.00 1,842.11 13,157.89

VIP & FUNDED DELEGATE COSTS

FIXED COST VARIABLE COST TOTAL COST TOTAL COST VIP & FUNDED DELEGATE COSTS INCL VAT INCL VAT INCL VAT VAT AMOUNT EXCL VAT QTY UNIT PRICE Allowance 15,000.00 - 15,000.00 1,842.11 13,157.89 TOTAL VIP COSTS 15,000.00 - 15,000.00 1,842.11 13,157.89

ORGANISING COMMITTEE TRAVEL COSTS

ORGANISING COMMITTEE TRAVEL COSTS (Accom, Meals, Transport, Air FIXED COST VARIABLE COST TOTAL COST TOTAL COST Travel) INCL VAT INCL VAT INCL VAT VAT AMOUNT EXCL VAT QTY UNIT PRICE Other - - - - - TOTAL ORGANISING COMMITTEE TRAVEL COSTS - - - - -

REGISTRATION COSTS

5 (Expenses)

FIXED COST VARIABLE COST TOTAL COST TOTAL COST BOOKING OFFICE FEES INCL VAT INCL VAT INCL VAT VAT AMOUNT EXCL VAT QTY UNIT PRICE System license fee - registration (GBP250) 5,250.00 - 5,250.00 644.74 4,605.26 Registration fee per delegate (GBP 2) - 9,800.00 9,800.00 1,203.51 8,596.49 245 40.00 - - - - - TOTAL BOOKING OFFICE FEES 5,250.00 9,800.00 15,050.00 1,848.25 13,201.75

FIXED COST VARIABLE COST TOTAL COST TOTAL COST DELEGATE PACKS INCL VAT INCL VAT INCL VAT VAT AMOUNT EXCL VAT QTY UNIT PRICE Handbook - Design 6,500.00 - 6,500.00 798.25 5,701.75 Handbook - Print 8,600.00 8,600.00 17,200.00 2,112.28 15,087.72 215 40.00 Satchel / Bag 31,175.00 31,175.00 62,350.00 7,657.02 54,692.98 215 145.00 Stationery 4,300.00 4,300.00 8,600.00 1,056.14 7,543.86 215 20.00 Lanyards & Badge 6,450.00 6,450.00 12,900.00 1,584.21 11,315.79 215 30.00 Additional over-run allowance (sum of variable costs) 11,750.00 - 11,750.00 1,442.98 10,307.02 235.00 TOTAL DELEGATE PACKS 68,775.00 50,525.00 119,300.00 14,650.88 104,649.12

FIXED COST VARIABLE COST TOTAL COST TOTAL COST STAFF (Casual Staff) INCL VAT INCL VAT INCL VAT VAT AMOUNT EXCL VAT QTY UNIT PRICE Allowance 15,000.00 - 15,000.00 1,842.11 13,157.89 TOTAL STAFF 15,000.00 - 15,000.00 1,842.11 13,157.89

TOTAL REGISTRATION & DELEGATE COSTS 89,025.00 60,325.00 149,350.00 18,341.23 131,008.77

ADMINISTRATION & MANAGEMENT COSTS

FIXED COST VARIABLE COST TOTAL COST TOTAL COST EVENT MANAGEMENT FEES INCL VAT INCL VAT INCL VAT VAT AMOUNT EXCL VAT QTY UNIT PRICE African Agenda - Event management 182,750.00 - 182,750.00 22,442.98 160,307.02 215 850.00 African Agenda - staff 15,000.00 - 15,000.00 1,842.11 13,157.89 TOTAL EVENT MANAGEMENT FEES 197,750.00 - 197,750.00 24,285.09 173,464.91

FIXED COST VARIABLE COST TOTAL COST TOTAL COST PROFESSIONAL & ACCOUNTING FEES INCL VAT INCL VAT INCL VAT VAT AMOUNT EXCL VAT QTY UNIT PRICE Audit Fees 7,500.00 - 7,500.00 921.05 6,578.95 Legal Fees 2,500.00 - 2,500.00 307.02 2,192.98 TOTAL ACCOUNTING FEES 10,000.00 - 10,000.00 1,228.07 8,771.93 - -

FIXED COST VARIABLE COST TOTAL COST TOTAL COST FINANCE CHARGES INCL VAT INCL VAT INCL VAT VAT AMOUNT EXCL VAT QTY UNIT PRICE Bank Charges 2,000.00 - 2,000.00 245.61 1,754.39 Credit card Charges - 2,5% commission (credit cards) - 15,015.00 15,015.00 1,843.95 13,171.05 TOTAL FINANCE CHARGES 2,000.00 15,015.00 17,015.00 2,089.56 14,925.44

FIXED COST VARIABLE COST TOTAL COST TOTAL COST FREIGHT AND COURIER COSTS INCL VAT INCL VAT INCL VAT VAT AMOUNT EXCL VAT QTY UNIT PRICE Allowance 5,000.00 - 5,000.00 614.04 4,385.96 TOTAL FREIGHT AND COURIER COSTS 5,000.00 - 5,000.00 614.04 4,385.96

FIXED COST VARIABLE COST TOTAL COST TOTAL COST INSURANCE COSTS INCL VAT INCL VAT INCL VAT VAT AMOUNT EXCL VAT QTY UNIT PRICE Public Liability 2,000.00 - 2,000.00 245.61 1,754.39 Other insurance 500.00 - 500.00 61.40 438.60 TOTAL INSURANCE COSTS 2,500.00 - 2,500.00 307.02 2,192.98

FIXED COST VARIABLE COST TOTAL COST TOTAL COST OTHER SUNDRY COSTS INCL VAT INCL VAT INCL VAT VAT AMOUNT EXCL VAT QTY UNIT PRICE Allowance 10,000.00 - 10,000.00 1,228.07 8,771.93 TOTAL OTHER SUNDRY COSTS 10,000.00 - 10,000.00 1,228.07 8,771.93

FIXED COST VARIABLE COST TOTAL COST TOTAL COST CONTINGENCY INCL VAT INCL VAT INCL VAT VAT AMOUNT EXCL VAT QTY UNIT PRICE Contingency - 8% of costs 63,562.56 52,037.20 115,599.76 14,196.46 101,403.30 TOTAL CONTINGENCY 63,562.56 52,037.20 115,599.76 14,196.46 101,403.30

TOTAL ADMINISTRATION COSTS 290,812.56 67,052.20 357,864.76 43,948.30 313,916.46 - -

FIXED COST VARIABLE COST TOTAL COST TOTAL COST TOTAL EXPENDITURE VAT AMOUNT INCL VAT INCL VAT INCL VAT EXCL VAT

TOTAL EXPENDITURE 858,094.56 702,502.20 1,560,596.76 189,318.90 1,371,277.86

NET RESULT (INCOME LESS EXPENDITURE) -182,344.56 221,497.80 39,153.24 -41,981.18 81,134.42

6 (Expenses)

1. Westin Cape Town 4. Taj Cape Town 2. Mount Nelson Hotel 5. One & Only Cape Town 3. Southern Sun Cullinan Hotel 6. Table Bay Hotel

(km) (km) Conference Rooms 15 on Orange 2 20 Tamboerskloof 129 Yes www.africanpridehotels.com/15-on-orange-hotel Alpen Hotel 18 24 Constantia 19 www.alphen.co.za Asara Wine Estate 60 24 Stellenbosch 36 www.asara.co.za Bay Hotel 12 22 Camps Bay 78 Yes www.thebay.co.za Cape Grace 0.5 20 Waterfront 122 www.capegrace.com Cape Royale Hotel 1.7 20 Green Point 95 www.caperoyale.co.za Cellars Hohenort Hotel 18 24 Constantia 53 www.collectionmcgrath.com Commodore Hotel 1.7 20 Waterfront 236 Yes www.thecommodore.co.za Constantia UItsig 18 24 Constantia 16 www.constantia-uitsig.com Crystal Towers 13 18 Century City 184 Yes www.africanpridehotels.com/crystal-towers-hotel-spa Dock House Hotel 1.2 20 Waterfront 6 www.newmarkhotels.com Ellerman House 8 21 Bantry Bay 16 www.ellerman.co.za Greenways Hotel 10 20 Claremont 16 www.greenways.co.za Hilton Cape Town 1 20 Bo-Kaap 140 Yes www.hilton.com Houtbay Manor 21 28 Hout Bay 20 www.houtbaymanor.com Lord Charles Hotel 45 20 Somerset West 190 Yes www.nh-hotels.co.za/lordcharles Mount Nelson 2.5 20 Gardens 206 Yes www.mountnelson.co.za One & Only Cape Town 1 20 Waterfront 131 Yes www.capetown.oneandonlyresorts.com Peninsula All-suites 8 22 Sea Point 110 www.peninsula.co.za Pepper Club Hotel 2 20 Central City 210 Yes www.pepperclub.co.za Queen Victoria Hotel 1 20 Waterfront 35 www.newmarkhotels.com Radisson Blu Waterfront 2.8 20 Granger Bay 182 Yes www.radissonblu.com/hotel-capetown Romney Park Luxury Suite 4.5 21 Green Point 30 www.romneypark.co.za Steenberg Hotel 25 25 Constantia 25 www.steenberghotel.com Table Bay Hotel 1.5 20 Waterfront 329 Yes www.suninternational.com Taj Hotel Cape Town 1.5 20 Central City 166 Yes www.tajcapetown.co.za Twelve Apostle Hotel 17.5 24 Oudekraal 70 Yes www.12apostleshotel.com Waterfront Village – Apartments 1 20 Waterfront 105 www.waterfrontvillage.com Westin Cape Town 0 20 On Site 483 Yes www.westincapetown.com 3438

(km) (km) Conference Rooms Adderley Hotel 3 20 Central City 27 www.adderley.ahagroup.co.za Ambassador Hotel 9 22 Bantry Bay 97 Yes www.newmarkhotels.com Bantry Bay Luxury Suites 8 22 Bantry Bay 41 www.threecities.co.za/hotel/bantrybay Best Western Cape Suites 6 20 Central City 123 www.bestwesterncapesuiteshotel.co.za Camps Bay Resort 12 22 Camps Bay 40 www.campsbayresort.com Cape Manor 5.5 21 Sea Point 120 www.premierhotels.co.za/Premier-Hotel-Cape-Manor Cape Milner 2 20 Central City 57 www.capemilner.com Cape Quarters 1.7 20 De Waterkant 14 www.capequarter.co.za Cape Town Hollow 0.5 20 Central City 56 www.seasonsinafrica.com Cape Town Lodge 1.5 20 Central City 114 Yes www.capetownlodge.co.za Capetonian Hotel 0.2 20 Foreshore 167 Yes www.raya-hotels.com/capetonian Chapman’s Peak Hotel 22 28 Hout Bay 34 www.chapmanspeakhotel.co.za Circa 0.4 20 Foreshore 47 www.circahotel.co.za Colosseum 13.5 20 Century City 68 www.colosseum.co.za Courtyard Hotel 16 18 Mowbray 70 www.citylodge.co.za De Oude Werf 66 22 Stellenbosch 38 www.oudewerfhotel.co.za De Noordhoek Hotel 27 50 Noordhoek 20 www.denoordhoek.co.za De Waterkant 1.7 20 De Waterkant 46 www.dewaterkant.com Devon Valley Hotel 62 24 Stellenbosch 38 www.devonvalleyhotel.com Double Tree by Hilton 7 20 Woodstock 183 Yes www.doubletree3.hilton.com Fountains Hotel 0.8 20 Central City 270 Yes www.fountainshotel.co.za Grand Daddy Hotel 1.2 20 Central City 33 www.granddaddy.co.za Harbour Edge Hotel 0.2 20 Waterfront 55 www.harbourisland.co.za/villa.htm Hippo Boutique Hotel 3 20 Central City 20 www.hippotique.co.za Hollow on the Square 0.4 20 Central City 56 www.seasonsinafrica.com Hyde Hotel 6 20 Sea Point 36 www.thehydehotel.com Icon, Urban Hip Hotel 0.3 20 Foreshore 49 www.urbanhiphotels.com Lagoon Beach Hotel 10 20 Milnerton 227 Yes www.lagoonbeachhotel.co.za Portswood Hotel 1.7 20 Waterfront 103 www.theportswood.co.za Protea Hotel Doplhin Beach 20 30 Blouberg Strand 38 www.visitdolphinbeach.com Protea Hotel Dorp’s House 64 24 Stellenbosch 27 www.proteahotels.com Protea Hotel Island Club 13.5 20 Century City 23 www.islandclubhotel.co.za Protea Hotel North Wharf 0.3 20 Foreshore 68 www.proteahotels.com Protea Hotel President 8 24 Bantry Bay 349 Yes www.proteahotels.com Protea Hotel Victoria Junction 0.8 20 Green Point 172 Yes www.proteahotels.com Rockwell Hotel 1.7 20 Green Point 25 www.rockwellhotel.co.za Simonstown Quayside 40 50 Simons Town 26 http://quayside.ahagroup.co.za Southern Sun Cape Sun 1.2 20 Central City 368 Yes www.tsogosunhotels.com Southern Sun Cullinan 0.2 20 Foreshore 410 Yes www.tsogosunhotels.com Southern Sun Newlands 13 20 Newlands 162 www.tsogosunhotels.com Southern Sun Waterfront 0.3 20 Foreshore 546 www.tsogosunhotels.com

Spier Hotel 58 20 Stellenbosch 155 Yes www.spier.co.za St Georges Hotel 0.8 20 Central City 139 Yes www.stgeorgehotel.co.za

© Cape Town & Western Cape Convention Bureau an inspiring place to meet 59 Strand Towers 1 20 Central City 242 Yes www.strandtowerhotel.co.za Sunstay 10 20 Milnerton 80 www.sunstays.co.za Townhouse Hotel 3 20 Central City 106 Yes www.townhouse.co.za The Glen Hotel 6 20 Sea Point 11 www.glenhotel.co.za Urban Chic Hotel 4 20 Central City 20 www.urbanchic.co.za V&A Hotel 0.8 20 Waterfront 94 Yes www.newmarkhotels.com Vineyard Hotel 17 20 Newlands 173 Yes www.vineyard.co.za Villa Via Hotel 72 20 Gordons Bay 90 www.villa-via.com Winchester Mansions 1.7 22 Sea Point 76 www.winchester.co.za Zevenwacht 30 20 Kuilsriver 13 www.zevenwacht.co.za 5662

3 Star Hotels CTICC Hotel Name Airport Area Rooms Website Distance from Distance from > 100 delegates

(km) (km) Conference Rooms

Cape Diamond Hotel 1.2 20 Central City 60 www.africanskyhotels.com City Lodge Waterfront 0.5 20 Waterfront 207 www.citylodge.co.za City Lodge Pinelands 8 18 133 www.citylodge.co.za City Lodge Grandwest 14 20 Parow 176 www.citylodge.co.za Don Hotel Seapoint 4 22 Sea Point 27 www.don.co.za Garden Court De Waal 4 20 Central City 136 Yes www.tsogosunhotels.com Garden Court Nelson Mandela 5 18 Woodstock 292 Yes www.tsogosunhotels.com Graeme Hotel 1.7 20 Green Point 42 www.hotelgraeme.co.za Holiday Inn Express 1 20 Central City 157 www.ihg.com/holidayinnexpress/hotels Inn on the Square 3 20 Central City 170 www.innonthesquare.co.za La Splendida 3 20 Mouille Point 24 www.newmarkhotels.com Lady Hamilton Hotel 1.5 20 Central City 78 www.ladyhamiltonton.co.za Leisure Bay Hotel 10 20 Milnerton 30 www.leisurebay.ahagroup.co.za New Kings Hotel 8 20 Sea Point 42 www.newkingshotel.co.za Park Inn by Raddison 1.5 20 Central City 165 www.parkinn.com/hotel-capetown‎ Protea Hotel Breakwater Lodge 1.7 20 Waterfront 251 Yes www.proteahotels.com Protea Hotel Cape Castle 4 22 Green Point 29 www.proteahotels.com Protea Hotel Durbanville 20 25 Durbanville 29 www.proteahotels.com Protea Hotel Fire & Ice 5 20 Central City 189 Yes www.proteahotels.com Protea Hotel Sea Point 5 25 Sea Point 123 Yes www.proteahotels.com Protea Hotel Stellenbosch 45 25 Stellenbosch 180 Yes www.proteahotels.com Protea Hotel Tyger Valley 18 25 Plattekloof 98 Yes www.proteahotels.com Pier Place 0.2 20 Central City 56 www.proteahotels.com Ritz Hotel 1.8 22 Sea Point 222 Yes www.africanskyhotels.com Stellenbosch Lodge 45 25 53 Yes www.stblodge.co.za Tudor Hotel 1.5 20 Central City 26 www.tudorhotel.co.za 2995

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1. Lagoon Beach Hotel 4. The Bay Hotel 2. Southern Sun Waterfront 5. African Pride 15 on Orange Hotel 3. Cape Grace Hotel

South Africa is world renowned for its diversity and Cape Town offers you a variety of options whether it is indoor or outdoor to experience this. The city is well equipped with venues to host the required size of events for the social programme. The chosen venues and the accompanied entertainment will be based on South African ethnic and cultural experiences both traditional and modern providing the delegate with an unforgettable experience. Below is a taste of the possible experiences.

OPENING CEREMONY & WELCOME RECEPTION The Congress will be opened in true South African tradition and guests will be entertained by cultural artists representing the rich diversity of the South African rainbow nation. An informal evening where guests have time to mingle, meet new friends and greet old acquaintances. The ambience, music, food and wine will welcome delegates to the flavour and spirit of Africa!

DINNER IN THE WINELANDS Arguably some of the best wines in the world are produced in the Cape Winelands. Steeped in history and heritage these wine estates offer the perfect backdrop to host groups of different sizes. Events can be customized to suit the requirements of the group.

© Cape Town & Western Cape Convention Bureau an inspiring place to meet 63 CULTURAL EVENING No visit is complete without a cultural African evening, incorporating the African rhythm, vibrant music, exotic foods and colourful and vibrant entertainers.

FORMAL COLONIAL GALA DINNER With the city’s rich colonial history, a number of historical venues are ideal to host more formal events, serving dishes inspired from our European ancestors.

© Cape Town & Western Cape Convention Bureau an inspiring place to meet 64 RAINBOW NATION STREET PARTY This evening, guests journey into the heart of Cape Town. Amidst the quiet darkness a group of entertainers appear with effervescent spirits reflected in their painted faces, and a sense of joyous movement. With their singing and dancing they lead us into a carnival of colour, culture and music. With a fusion of music, dance, moods, colours and unique ethnic foods and dress, we introduce guests to the powerful and intriguing cultures of Cape Town’s People. On the edges of a market square are stalls, vendors, bistros, restaurants each depicting the culture and traditions of this vibrant city. Try the delicious meals from Cape Malay Curries to Traditional African Grills and Afrikaner Deserts. Feel free to move from vendor to stall at your leisure sampling everything on offer. Informal seating will be set out and guests will either be able to sit down at café style chairs and tables, or wooden benches and tables. Evening entertainment will be provided by street performers. Delegates can gather around the square to enjoy the Cape Malay minstrels, traditional dancers and musicians. All the bands will then join together so you can dance and celebrate the discovery of our Mother City with its diverse culture!!

SUGGESTED VENUES Under 500 Delegates Cape Town offers a wide selection of culinary styles and the city offers world class and award winning restaurants to guests.

Variety of Restaurant Venues at the V&A Waterfront; this development is also ideal for dine-around evenings and evenings at leisure.

Between 500 – 1000 Delegates Some suggestions are:

Castle of Good Hope - Historical Venue - www.capetowncastle.co.za Ratanga Junction - Theme Park - www.ratanga.co.za GrandWest Casino - Casino & Events Venue - www.suninternational.com/grandwest/ Moyo Kirstenbosch - African Restaurant - www.moyo.co.za Gold Restaurant - African Restaurant - www.goldrestaurant.co.za CTICC - Convention Centre - www.cticc.co.za Cape Town Stadium - Stadium - Velodome - Stadium & Events Venue -

Between 1000 – 1500 Delegates Apart from the Cape Town International Convention Centre (CTICC) Cape Town does not offer many mega restaurant venues and in most cases events will have to be catered for in a variety of outdoor venues that will include marquees etc. The Convention Bureau will gladly suggest suitable venues to suit your requirements and budget.

Between 1500 – 2000 Delegates Apart from the Cape Town International Convention Centre (CTICC) Cape Town does not offer many mega restaurant venues and in most cases events will have to be catered for in a variety of outdoor venues that will include marquees etc. The Convention Bureau will gladly suggest suitable venues to suit your requirements and budget.

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1. Beach Party at Oudekraal Beach 2. Dinner in CTICC Exhibition Halls 3. Gala Dinner in Lourensford Wine Cellar 4. Informal Cocktail Function at La Med 5. Mega Dome – various venues 6. Outdoor event at CTICC

There are many facets of Cape Town and a holiday could centre on any number of activities from sight-seeing to relaxing, shopping to wine-tasting, hiking to golfing ... the list goes on. It is safe to say that whatever your interest, you are sure to find something just right for you in Cape Town.

CAPE POINT Drive along the breathtaking coast to Cape Point, the most southern tip of the Cape Peninsula via Chapman’s Peak. Take the funicular to the old lighthouse overlooking this wild coast. The drive there passes steep mountains, secluded coves and stunning scenery, beaches, as well as villages and fishing communities. The Cape of Good Hope section of the Table Mountain National Park’s flora is something to behold, with its fynbos species found nowhere else in the world. Here you can see a variety of wildlife that includes baboons, rhebok, Cape Mountain zebra, bontebok and the elusive eland. The reserve is also one of the world’s largest breeding grounds for tortoises. Following the coastline along False Bay, return to Cape Town by way of the Simon’s Town naval base and stop at Boulders Beach to view African penguins.

PANORAMIC CAPE TOWN CITY TOUR See the highlights of Cape Town, start with its history with visit to the Castle, the oldest building in South Africa. Enjoy the Cape Malay quarter and its rich musical heritage. View majestic Houses of Parliament. Drive along Adderley Street, the lively centre of town, past the historic Groote Kerk – literally meaning Big Church – which first opened its doors in January 1704, and St. George’s Cathedral, the Anglican Diocese of Nobel peace laureate Archbishop Desmond Tutu. The City Hall is in Darling Street, opposite the Grand Parade. At the South African Museum, the oldest and largest museum in the country, you can visit a fossil gallery that traces the evolution of life. Wander through the four-story exhibition hall dominated by the huge suspended skeleton of a blue whale. See specimens of rock art and enjoy the interactive Sunlit Sea Exhibition.

CAPE TOWN & TABLE MOUNTAIN A cable car ride to top of Table Mountain, a World Heritage Site, is a highlight of any Cape Town visit. The cableway takes you to the summit in under ten minutes whilst rotating gondola’s ensure that visitors enjoy a 360 degree view of Cape Town and Table Bay. Visitors can stroll along 2km of pathways and enjoy magnificent views from over 12 viewing sites and decks. Facilities on the mountain include a self- service restaurant, bistro, and a shop selling gifts and curios.

WINELANDS TOUR Wine lover or not, a visit to the Cape Winelands is an absolute must as the region is one of breathtaking vistas and majestic mountain backdrops while being steeped in rich culture and history. Rolling vineyards and quaint Cape Dutch homesteads await you, as well as award-wining wine farms offering some of the country’s best wines. The winelands are divided into various different regions, each offering their own ‘wine route’. The most popular and well-known are Stellenbosch, Franschhoek, Wellington and Paarl. Not to be forgotten are the highly acclaimed wine estates in the Constantia Valley. Also located in beautiful surroundings with stunning mountain backdrops, the Constantia Valley boasts some of the oldest estates and homesteads along with award winning wines

© Cape Town & Western Cape Convention Bureau an inspiring place to meet 68 ROBBEN ISLAND The famous Robben Island, whose prison was once home to former South African president Nelson Mandela as well as many other black political freedom fighters, is now a World Heritage Site and provides stunning views across the bay with Table Mountain as its backdrop. A trip to the island is an unforgettable experience and offers a glimpse into the life and times of the apartheid era. Daily tours to the island include the ferry trip there and back, an island tour and a tour of the prison with a fomer political prisoner as your guide. Allow three and a half hours for the trip (this includes the 1/2 hour ferry trip each way) and book in advance. Ferries leave at regular intervals throughout the day from the Clock Tower precint at the V&A Waterfront.

KIRSTENBOSCH BOTANICAL GARDENS The beautiful Kirstenbosch gardens cover an area of 528 hectares with 36 hectares of cultivated garden. The gardens are a celebration of South African flora – showcasing only indigenous South African plants. Fynbos, proteas, cycads and rolling lawns are intermingled with streams and ponds and well-laid out pathways for easy walking. A great variety of birds inhabit the gardens and the sweeping views from the upper slopes are spectacular. Whether for a casual stroll, a more stenuous walk or a lazy picnic, the gardens are a must-see when visiting Cape Town.

CULTURAL TOURS A visit to one of the many townships surrounding the city is an experience that will open your eyes to the way in which the biggest portion of Cape Town’s population are living. Despite difficult circumstances and poor living conditions, you will experience the vibrancy and spirit of the South African people. Take a township tour of Langa, the oldest township in South Africa or Khayelitsha, the second largest township in South Africa. Township tours will usually be co-led by a resident in the area, showcase local industry and community projects and include a visit to a township bar or ‘shebeen’.

GOLF Cape Town and the greater Western Cape Province, with its sprawling and lush green lawns, is a golfer’s paradise. It is here, in Africa’s sport capital that you will find some of the most majestic and scenic championship-status courses in South Africa. Golfing enthusiasts will be pleased to know that Cape Town’s golf courses are highly rated in terms of setting, layout and quality, while the Western Cape’s wide variety of unique top-rated golf courses is guaranteed to meet the needs of any golfer, irrespective of your handicap.

ADVENTURE ACTIVITIES Cape Town and the Western Cape also caters for the more adventurous at hart and some popular activities are:

• Abseiling from Table Mountain • Hiking • Paragliding • Surfing • Deep sea fishing • Mountain Biking

South Africa is a long-haul destination for most international delegates. As such it makes sense to combine a trip to South Africa with a visit to one or more of the magnificent destinations that are on offer. From spectacular beaches to superb wildlife experiences, from deserts to one of the most stunning waterfalls in the world, Africa beckons with all that is great and wonderful.

SOUTH AFRICA SUN CITY Located in South Africa’s North West Province, but only 2-hours SAFARI drive from Johannesburg, Sun City is a vibrant mix of entertainment, South Africa is one of the top safari destinations in the world offering a watersports, golf, gambling and family fun – a lush and tropical large number of private game reserves and home to one of the biggest fantasyland deep in the African bushveld. This, combined with game reserves, the world-famous Kruger National Park. South Africa is exhilarating game viewing at the adjacent Pilanesberg National Park an all year round safari destination and perfect for your first safari visit makes for a truly memorable holiday experience. With four different to Africa, as you always guaranteed excellent game viewing any time of hotels to choose from, Sun City has a holiday experience for everyone the year. In addition to the Kruger National Park and the surrounding from affordable family fun to the height of luxury. Choose between the luxury Private Game Reserves, a wide selection of other Safari options Palace of the Lost City, the Cascades Hotel, Sun City Hotel and The are also available in the Eastern Cape, KwaZulu-Natal and Northern Cabanas. The Sun City Resort offers a host of fun and entertainment Cape areas. for everyone – day and night. From the spectacular Valley of the Waves to horseriding and mountain biking, shopping, wining & dining and GARDEN ROUTE gambling and Sun City’s renowned concerts, revues and extravaganza’s The tour visits the famed Garden Route, with a dramatic and spectacular there really is something for everyone. coastline of cliffs interspersed with endless golden beaches, huge natural lagoons, and thick indigenous coastal forests. Inland there are JOHANNESBURG mountain passes and desert scenery and the famed Cango caves, as The city is affectionately known as “Jo’burg”, “Jozi” and “JHB” by well as the Addo Elephant National Park with its large elephant herds. South Africans. Johannesburg has not traditionally been known as a The tour usually lasts three nights and four days, and it is also possible tourist destination, but the city is a transit point for connecting flights to do this, and indeed any other tour, as a self drive. There are also a to Cape Town, Durban, and the Kruger National Park. Consequently, variety of luxury game lodges to choose from. most international visitors to South Africa pass through Johannesburg at least once, which has led to the development of more attractions WINELANDS for tourists. A vibrant and modern African city, offering excellent The Winelands are situated east of Cape Town among beautiful infrastructure, hotels and a melting pot of cultural experiences. mountains creating some stunning vistas. The region is steeped in culture and history with some excellent examples of typical Dutch DURBAN & KWAZULU NATAL architecture dating back to the 17th century. The Winelands encompass Durban is one of the fastest-growing urban areas in the world. Its port several regions each with their own wine tasting tours. The most is the busiest in South Africa and also one of the 10 largest in the popular towns include Stellenbosch (which is closest to Cape Town), world. Durban is blessed with balmy weather all year round, making it a Franschhoek, Wellington, and Paarl. It’s worth renting a car in Cape perfect holiday paradise. The beachfront is bordered by five star hotels Town and spending at least a day or two in any of these towns. There and luxury apartments, all of which have an idyllic view of the Indian are numerous hotels, estates and bed and breakfasts available and the Ocean. A short flight takes you to the historic city of Pietermaritzburg, region is known for its excellent restaurants, not to mention the wine gateway to the Natal Midlands and the charming Drakensberg resorts. of course.... No holiday in KwaZulu Natal would be complete without a visit to at least one of the KwaZulu Natal game reserve, renowned throughout WESTCOAST the world. South Africa’s West Coast region offers intrigue and immense value and interest to anyone touring the area. For many the West Coast is LUXURY TRAINS an acquired taste--kilometers of empty, often windswept beaches and South Africa luxury train journeys and holidays make for a different and hardy coastal scrub, low horizons and big skies, lonely tree-lined dirt exciting way to experience South Africa. roads, and distant mountains behind which lie lush pockets carpeted in vineyards. The main reason most visitors venture up here is to catch “There is nothing that quite matches the magic of a hiss of steam as a the spring flower displays that occur in the West Coast National Park vintage engine pulls into the station. There can be no grander way to anytime from the end of July to early September; but this aside, there experience the delights of luxury train travel than on Rovos Rail with a are a few more gems to uncover -- wonderful available water sports range of journeys to choose from. including angling, diving, surfing, sailing, kite-boarding, windsurfing and swimming, as well as hiking, horse-riding not to mention the The Blue Train is a legendary South African luxury train offer its famous exceptional and bountiful seafood and distinctive wines and fruits. The 27 hour overnight train journey between Cape Town and Pretoria West Coast folk are renowned for their hospitality and welcome one into their lives with warmth, hospitality, congeniality, great food and the The Premier Classe luxury train accommodates 126 guests and mainly endless stories they are renowned for! runs from Cape Town to Johannesburg twice a week.

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1. Variety of Safari options 5. West Coast 2. Johannesburg 6. Winelands 3. Luxury Trains 7. Sun City 4. Durban 8. Garden Route

© Cape Town & Western Cape Convention Bureau an inspiring place to meet 71 TOUR HIGHLIGHTS IN NEIGHBOURING COUNTRIES SWAZILAND Despite being the smallest country in the Southern hemisphere, VICTORIA FALLS (ZAMBIA / ZIMBABWE) Swaziland more than makes up for its lack of size with a hugely diverse The Victoria Falls or Mosi-oa-Tunya (the Mist that Thunders) is a range of attractions and activities. As one of the few remaining Executive waterfall located in southern Africa on the Zambezi River between the Monarchies in Africa, culture and heritage are deeply engrained in all countries of Zambia and Zimbabwe. The falls are some of the largest in aspects of Swazi life, ensuring an unforgettable experience for all who the world. The Victoria Falls are considered by some to be among the visit. As well as the rich culture, the overwhelming friendliness of the Seven Natural Wonders of the World David Livingstone, the Scottish people makes all visitors feel truly welcome and very safe. Add to that a missionary and explorer, is believed to have been the first European stunning landscapes of mountains and valleys, forests and plains; plus recorded to view the Victoria Falls. For a considerable distance above wildlife reserves across the country that are home to The Big Five, and the falls, the Zambezi flows over a level sheet of basalt, in a shallow you have all that’s best about Africa in one small but perfectly formed valley bounded by low and distant sandstone hills. The river’s course is and welcoming country. dotted with numerous tree-covered islands, which increase in number as the river approaches the falls. There are no mountains, escarpments, or deep valleys which might be expected to create a waterfall, only flat LESOTHO plateau extending hundreds of kilometres in all directions. The falls Lesotho offers natural beauty, rugged terrain, and rich local culture and are formed as the full width of the river plummets in a single vertical traditions, and a scarcity of civilization’s trappings, such as landlords drop into a transverse chasm 1708 meters (5604 ft) wide, carved by and fences, provides a permit-free playground for the more intrepid its waters along a fracture zone in the basalt plateau. Victoria Falls is adventurers roughly thrice the height of North America’s Niagara Falls and well over twice the width of its Horseshoe Falls. In height and width Victoria Falls MAURITIUS, MALDIVES & SEYCHELLS is rivalled only by South America’s Iguazu Falls. Mauritius is one of the world’s top luxury tourism destinations.[50] It possesses a wide range of natural and man-made attractions, enjoys OKAVANGO DELTA (BOTSWANA) a sub-tropical climate with clear warm sea waters, attractive beaches, Possibly the finest scenery for wildlife in Africa. Pristine and primeval tropical fauna and flora complemented by a multi-ethnic and cultural Africa is offset by superb private lodges where you can experience the population that is friendly and welcoming. These tourism assets are its best of the African wilderness. Any trip to the Okavango is unforgettable main strength, especially since they are backed up by well-designed and and life-changing. Packages depart Johannesburg and Cape Town and run hotels, and reliable and operational services and infrastructures. normally are a minimum of three days, although travellers can extend to spend time at a number of distinctly different lodges. The Okavango Maldives is very famous for its natural beauty which includes the blue is a vast wetland in the Kalahari Desert where the desert is transformed ocean and white beaches, accompanied by clean air and pleasant into a wildlife paradise, and as such water-based and land packages temperatures. The climate of the Maldives is ideal for visitors to get make for a unique blend of experiences. engaged in water sports such as swimming, fishing, scuba diving, snorkeling, water-skiing. windsurfing and kite boarding. Due to its extraordinary underwater scenery and clean water, Maldives is ranked NAMIBIAN SPECTACULAR among the best recreational diving destinations of the world. Namibia is a country of superlatives, from the mighty Fish River canyon to the highest dunes in the world near Sossusvlei, from cosmopolitan In addition to the world famous beaches of Seychelles, there are a host cities like Swakopmund and Windhoek to extraordinary national parks of special attractions in Seychelles for the visitors. These include the like Etosha. This is a land of splendid contrasts, where the overall legendry Vallee de Mai in Praslin. L’Union Estate in La Digue Island is impression is of vast open spaces and an endless African sky. home to the one of the most pristline beaches in Seychelles.

MOZAMBICAN ISLANDS South Africans have known for many years of the most wonderful tropical island destinations on their doorstep, enough to make the Caribbean or Pacific quite ordinary. These special island destinations are just a flight away from South Africa. Whether it’s the stunning Seychelles with its wonderful beaches or magical Mauritius with its pampered five star luxury or the outdoor adventure and French-cuisine of Reunion with its active volcano, to the underwater coral reefs of the Bazaruto archipelago in Mozambique, all are easily in reach of South Africa as affordable and extraordinary tropical getaways. Packages can be tailor-made to suit budget and length of stay.

Victoria Falls (Zambia / Zimbabwe) Sossusvlei (Namibia)

Elephant Back Safari (Botswana) Diving off the coast of Mozambique

Island Luxury in Mauritius, Seychelles or Maldives Adventure activities in Lesotho & Swaziland

PROFESSIONAL SUPPORT CAPE TOWN CONVENTION BUREAU Profile The Cape Town and Western Cape Convention Bureau is a strategic • Building Attendance business unit of Wesgro, the Western Cape Destination Marketing, In partnership with the destination’s suppliers and the local organising Investment and Trade Promotion Agency. The bureau promotes Cape committee, we coordinate building attendance activities. We facilitate Town and the Western Cape as a premier destination for meetings, support from South African Embassies and international South African incentives, conferences, events, exhibitions and trade fairs. The bureau Tourism offices. We provide complimentary destination marketing provides destination expertise and support to associations, corporates, collateral and create destination web links. professional conference organisers, destination management companies and event organisers. ON SITE EVENT SERVICES The Convention Bureau will consult with the meeting planner regarding The bureau will be able to provide the international organising the assistance with local welcome entertainment e.g. Cape Minstrels at committee with all the necessary information on product and service the Welcome Reception. The Bureau will facilitate requests / proposals suppliers which will make the conference successful and will serve as to local government for financial assistance with the Welcome the local contact. We are proud to be a member of the BestCities Global Reception. Alliance (www.bestcities.net) together with Melbourne, Singapore, Dubai, Berlin, Vancouver, Copenhagen, Edinburgh, Houston and We will liaise with local ground operators to have suitable visitor Chicago. BestCities is committed to deliver the world’s best service information services on location at the conference. experience for meeting planners and is recognised globally for its innovative approach in setting the highest professional standards and We will facilitate meetings with the City Traffic Department and the best practices for the meetings and convention industry. CTICC ensure traffic is managed around the conference.

SUPPORTING SERVICES OFFERED BY THE CONVENTION The Bureau will facilitate meetings with the local organising committee BUREAU and CCID Safety & Security Patrol officers to ensure safety of conference delegates. PRE AND POST BID ASSISTANCE • Bid Proposal We will facilitate meetings with ACSA (Airports Company South Africa) We assist local associations with the compilation and production to secure the following: of the bid documents responding to the international associations bid guidelines and requirements. • Welcome desks at airport. We will brief the staff at the Cape Town Info desks in assisting delegates • Bid Presentation • Designated fast track area at the immigration point at CTIA We assist local associations with compiling bid presentations and • Access for certain congress staff at baggage collection provide them with the necessary digital and hardcopy destination marketing material. We will facilitate application to the city for use of flag poles on the roads • Bid Site Inspection leading from the airport and around the CTICC. The Convention Bureau The Convention Bureau assists the local association in hosting will provide complimentary welcome banners. a Bid Site Inspection. We plan and manage the site inspection itinerary. Our assistance includes providing accommodation We will provide Public Relations and Media liaison support leading up for our guest (2 nights); coordinating and sponsorship of all to and during the conference and free access to our image library will transfers; coordinate meetings with relevant industry role be granted. players; facilitate meetings with key government officials (where necessary);include destination familiarization experience. We coordinate all luncheons and dinners, at locations suggested in our conference social programme.

• Convention Planning Support We offer a Complimentary Convention Planning Site Inspection. We plan and manage the site inspection itinerary. Our assistance includes providing accommodation for our guest (2 nights); coordinating and sponsorship of all transfers; coordinate meetings with relevant industry role players; facilitate meetings with key government officials (where necessary); include destination familiarization experience. We coordinate all luncheons and dinners, at locations suggested in our conference social programme.

South Africa offers an advanced and very developed congress, tourism and events industry. A number of local associations control and manage the standards and development of the local industry. When working with local suppliers, we recommend clients use members of these associations.

SOUTH AFRICAN ASSOCIATION FOR THE CONFERENCE EXHIBITION & EVENT ASSOCIATION OF SOUTHERN AFRICA INDUSTRY (SAACI) The role of EXSA is to serve the exhibition and events industry in South SAACI is the umbrella body of the conference and meetings industry of Africa. Our core strategy is to actively grow and develop the exhibition South Africa and is dedicated to maintaining and improving its levels and events industry within Southern Africa. This is achieved through of efficiency and professionalism. Its members consist of Professional promoting the unique benefits offered by exhibitions and events, and Conference Organisers (PCO’s), Destination Management Companies, raising the profile of their members who include venues, organisers Event Management companies, hotels, conference venues, etc. SAACI and suppliers. is recognised as the official body and mouth-piece of the conference industry by SA Tourism and government. www.exsa.co.za www.saaci.co.za

FEDERATED HOSPITALITY ASSOCIATION OF SOUTHERN SOUTHERN AFRICA TOURISM SERVICES ASSOCIATION AFRICA (FEDHASA) (SATSA) FEDHASA (Federated Hospitality Association of South Africa) is The SATSA Bonded logo serves to testify to the fact that the bearer, recognised by Government as the official representative of the hospitality being a SATSA member in good standing, has a financial guarantee industry of South Africa. With industry support FEDHASA, remains in place to cover monetary deposits lodged with the member in the umbrella association for hotels, restaurants, conference centres, advance of services to be rendered. Should the member become caterers, self-catering accommodation, home hosting establishments financially insolvent prior to rendering the contracted service, the bond, (B & Bs and guest houses), clubs, taverns, shebeens, suppliers and guarantees that deposits will be refunded, or the service replaced, to trainers, consultants and service providers to the hospitality industry. a maximum level of R300 000 per event or R75 000 per claim against the insolvent member. www.fedhasa.co.za www.satsa.co.za

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Cape Town Bestcities Global Alliance Your global connection to service

Make your convention a BestCities.net experience BestCities is a global convention bureau alliance that delivers the best professional practices and services to congress Planners. In an industry known for its wide range of services and standards, BestCities promises clients quality, expertise and professionalism. The Alliance has established the industry’s first global client Service Charter to guarantee meeting planners and association executives service levels built around reliability, assurance, innovation, empathy and responsiveness. The Alliance comprises 10 members: BERLIN, CAPE TOWN, CHICAGO, COPENHAGEN, DUBAI, EDINBURGH, HOUSTON, MELBOURNE, SINGAPORE, and VANCOUVER.

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ATTRACTIVE FIRST-CLASS DESTINATIONS BestCities destinations have international recognition, a rich historical and cultural depth, as well as a high standard of living. All of these friendly, English-speaking cities are known for comfort, cleanliness and safety. They are vibrant destinations that feature great natural beauty, striking waterfronts, major tourist attractions, lively arts scenes, first- rate hotels, fine dining, and world-class shopping.

WORLD CLASS FACILITIES BestCities destinations all have state-of-the-art convention facilities, many of which are surrounded by at least 10 000 hotel rooms. Most city’s amenities are within walking distance complemented by quick, and safe public transportation systems.

EASY ACCESS Delegates have easy access to all BestCities destinations from major international airports. Our airports are all conveniently located to the city centres. The destinations are geographically diverse, yet equal in their ability to offer congress delegates a variety of interesting and exciting activities. All ten cities are easy to get around in with most major attractions, hotels, restaurants, and meeting venues just a short walk from each other. www.bestcities.net

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© Cape Town & Western Cape Convention Bureau an inspiring place to meet 78 © Cape Town & Western Cape Convention Bureau an inspiring place to meet 79 18th Floor, Reserve Bank Building, 60 St George’s Mall, Cape Town, 8001 South Africa

Tel: +27 21 487 8600 Fax: +27 21 487 8700 Email: [email protected] www.capetownconventionbureau.org | www.wesgro.co.za

an inspiring place to meet