Urbandale Community School District Chris Gunnare
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URBANDALE COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS’ MEETING MONDAY, SEPTEMBER 12, 2016 BOARD MEETING, ORGANIZATIONAL MEETING AND WORK SESSION – 6:00 P.M. KAREN ACRES ELEMENTARY 3500 74TH STREET CHRIS GUNNARE, PRESIDENT Our Mission: teach all/reach all Our Vision: Urbandale will be a school district that brings learning to life for everyone. UCSD School Board Mission: To partner with stakeholders to teach all and reach all through governance of Board Policy and Operating Protocol. Urbandale is a national leader in CHARACTER COUNTS!, endeavoring at all times to promote and model the principles of trustworthiness, respect, responsibility, fairness, caring and citizenship. In conducting tonight’s meeting, we expect that all participants will act in a respectful manner consistent with these principles AGENDA KAREN ACRES ELEMENTARY 3500 74TH STREET I. Call To Order and Roll Call II. Motion to Appoint a Secretary: Pro Tempore of the Board for the Evenings Meetings III. Approval of Agenda IV. Communication from the Public – School Community Relations (1001) V. Report of the Superintendent of Schools A. Policy Update Proposal for Board Policy 306 Succession of Authority VI. Report of the President A. VII. Consent Agenda Items Business Procedures (801) A. Approval of August 15, 2016 Board Meeting Minutes B. Approval of Open Enrollment C. Approval of Personnel Report D. Approval of Job Description and Position E. Approval of Field Trips, Overnight Travel, or Out of State Travel F. Approval of Contracts and Agreements a. Facility Use Agreement with Aldersgate United Methodist Church for the temporary use by Karen Acres during the completion of the renovation project. b. MMIT Copier Maintenance Agreement for Karen Acres c. Forecast5 Customer Agreement G. Approval to Publish Asset Disposal Procedure H. Authorization to Pay Bills and Approve the Karen Acres Project Payment Authorization. VIII. Discussion of Other Matters A. IX. Adjournment 15 Minute Recess ORGANIZATIONAL MEETING AGENDA I. Organizational Meeting of Board of Directors A. The Superintendent of Schools Will Serve As the President: Pro Tempore of the Board B. Call the Meeting to Order and Roll Call C. Election of the President of the Board of Directors 1. Nomination(s) 2. Election 3. Oath D. Election of Vice President of the Board of Directors 1. Nomination(s) 2. Election 3. Oath II. Report of the President III. Discussion of Other Matters IV. Adjourn WORK SESSION AGENDA I. Call to Order and Roll Call II. Updates Time Card System Board Goals AdministratorBoard Gallup Survey (Data and Followup Comments) Additions/Deletions/Modifications (goals, strategies, measurements) Superintendent Evaluation Process for 201617 III. Meeting Evaluation Form IV. Adjourn URBANDALE COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS’ MEETING MONDAY, SEPTEMBER 12, 2016 BOARD MEETING, ORGANIZATIONAL MEETING AND WORK SESSION – 6:00 P.M. KAREN ACRES ELEMENTARY 3500 74TH STREET CHRIS GUNNARE, PRESIDENT Our Mission: teach all/reach all Our Vision: Urbandale will be a school district that brings learning to life for everyone. UCSD School Board Mission: To partner with stakeholders to teach all and reach all through governance of Board Policy and Operating Protocol. Urbandale is a national leader in CHARACTER COUNTS!, endeavoring at all times to promote and model the principles of trustworthiness, respect, responsibility, fairness, caring and citizenship. In conducting tonight’s meeting, we expect that all participants will act in a respectful manner consistent with these principles AGENDA KAREN ACRES ELEMENTARY 3500 74TH STREET I. Call To Order and Roll Call Name Present Absent Aaron Applegate ______ ______ Aldrich Cabildo ______ ______ Graham Giles ______ ______ Chris Gunnare ______ ______ Katherine Howsare ______ ______ Cate Newberg ______ ______ Tanya Ruden ______ ______ II. Motion to Appoint a Secretary: Pro Tempore of the Board for the Evenings Meetings BE IT RESOLVED that the Board of Directors appoint Superintendent Steve Bass as acting Board Secretary for the meetings held on Monday, September 12th, 2016. Motioned by______________________ Seconded by______________________ Board Action: III. Approval of Agenda BE IT RESOLVED that the Board of Directors approve the Agenda for the Board meeting being held on Monday, September 12, 2016. Motion by:______________________ Seconded by:_____________________ Board action: IV. Communication from the Public – School Community Relations (1001) The Board of Directors encourages public input and will provide a time at the beginning of the regular monthly meeting for that purpose. Persons seeking to address the Board may contact the office of the Superintendent of Schools to be placed on the agenda, or they may request the opportunity to address the Board at the regularly scheduled monthly meeting. If several persons seek to address the Board, the President of the Board of Directors will determine how much time will be available to each speaker. V. Report of the Superintendent of Schools A. Policy Update Proposal for Board Policy 306 Succession of Authority Special Report #1 Superintendent, Steve Bass, will review the proposed changes to Board Policy 306 to reflect the new title for the Associate Superintendent. BE IT RESOLVED that the Board of Directors approves the updates to Policy 306. Motioned by _____________________ Seconded by ______________________ Board Action: VI. Report of the President A. VII. Consent Agenda Items Business Procedures (801) The following routine items are submitted for approval, but any item may be extracted for discussion and voted on separately at the Board’s discretion: A. Approval of August 15, 2016 Board Meeting Minutes Special Report # 2 B. Approval of Open Enrollment Special Report # 3 C. Approval of Personnel Report Possible Addendum Available at Board Meeting D. Approval of Job Description and Position Special Report # 4 E. Approval of Field trips, Overnight Travel, or Out of State Travel (nothing submitted for the 9/12/16 meeting) F. Approval of Contracts and Agreements a. Facility Use Agreement with Aldersgate United Methodist Church for the temporary use by Karen Acres during the completion of the renovation project. Special Report # 5 b. MMIT Copier Maintenance Agreement for Karen Acres Special Report # 6 c. Forecast5 Customer Agreement Special Report # 7 G. Approval to Publish Asset Disposal Procedure Special Report # 8 H. Authorization to Pay Bills and Approve the Karen Acres Project Payment Application. Special Report # 9 & # 10 BE IT RESOLVED that the Board of Directors approves Consent Agenda Items AH. Motioned by _____________________ Seconded by ______________________ Board Action: VIII. Discussion of Other Matters A. IX. Adjournment BE IT RESOLVED that the Board of Directors adjourned the Board meeting at _______P.M.. Motion by:____________________ Seconded by:____________________ Board action: 15 Minute Recess ORGANIZATIONAL MEETING AGENDA I. Organizational Meeting of Board of Directors A. The Superintendent of Schools Will Serve As the President: Pro Tempore of the Board B. Call the Organizational Meeting to Order and Roll Call Name Present Absent Aaron Applegate ______ ______ Aldrich Cabildo ______ ______ Graham Giles ______ ______ Chris Gunnare ______ ______ Katherine Howsare ______ ______ Cate Newberg ______ ______ Tanya Ruden ______ ______ C. Election of the President of the Board of Directors 1. Nomination(s) 2. Election 3. Oath D. Election of Vice President of the Board of Directors 1. Nomination(s) 2. Election 3. Oath II. Report of the President III. Discussion of Other Matters IV. Adjournment BE IT RESOLVED that the Board of Directors adjourned the Organizational Board meeting at _______P.M.. Motion by:____________________ Seconded by:____________________ Board action: WORK SESSION AGENDA I. Call to Order and Roll Call Name Present Absent Aaron Applegate ______ ______ Aldrich Cabildo ______ ______ Graham Giles ______ ______ Chris Gunnare ______ ______ Katherine Howsare ______ ______ Cate Newberg ______ ______ Tanya Ruden ______ ______ II. Updates Time Card System Board Goals AdministratorBoard Gallup Survey (Data and Followup Comments) Special Report # 11 Additions/Deletions/Modifications (goals, strategies, measurement) Special Report # 12 Superintendent Evaluation Process for 201617 Special Report # 13 III. Meeting Evaluation Form IV. Adjournment BE IT RESOLVED that the Board of Directors adjourned the Work Session at _______P.M.. Motion by:____________________ Seconded by:____________________ Board action: 306 – SUCCESSION OF AUTHORITY In the absence of the Superintendent, it shall be the responsibility of the Associate Superintendent Director of Student Services to assume the Superintendent’s duties. In the absence of both the Superintendent and the Associate Superintendent Director of Student Services, it shall be the responsibility of the other administrators and supervisors to assume the Superintendent’s duties. The succession of authority to the Superintendent shall be dependent upon the area of concern. If the absence of the Superintendent is temporary, the Associate Superintendent Director of Student Services shall assume only those duties and responsibilities of the Superintendent that require immediate attention. If the absence of the Superintendent will be a lengthy one, as determined by the Board, the Board shall appoint