QSG 800 Glossary of Postal Terms and Abbreviations in The
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Glossary of Postal Terms and Abbreviations additional entry (AE)—A Post Office other than the office of aspect ratio—The dimension of a mailpiece expressed as a original entry where a publisher is authorized to mail a ratio of length divided by height (for letters and cards, length is Periodicals publication. the dimension parallel to the address as read). For example, a postcard 5-1/2 inches long by 3-1/2 inches high has an aspect Address Change Service (ACS)—An automated process that ratio of 1.57. An aspect ratio between 1.3 and 2.5, inclusive, is provides change-of-address information to participating mailers required for automation compatibility. who maintain computerized mailing lists. The information is captured in Computerized Forwarding System (CFS) units and automated area distribution center (AADC)—A distribution sent to mailers on electronic media, which reduces the volume zcenter that uses multiline optical character readers (MLOCRs), of manual change-of-address notices. barcode sorters, and other equipment designed for processing automation-compatible mail. Also see area distribution center address correction service—A system of ancillary service (ADC). endorsements that allows mailers to obtain the addressee’s new (forwarding) address or the reason for nondelivery. automation-compatible mail—Mail that can be scanned and processed by automated mail processing equipment such as a Address Element Correction (AEC)—A process that barcode sorter. identifies and revises incomplete or incorrect computerized address files and then attaches ZIP+4 and carrier route codes. automation price—A postage discount offered to mailers who It involves computer matching address records that cannot be barcode their mailpieces and meet addressing, readability, and coded using CASS-certified address matching software. other requirements for processing on automated equipment. airport mail center/airport mail facility (AMC/AMF)—A auxiliary service facility (ASF)—A mail processing facility, postal facility at an airport that receives, concentrates, transfers, that has its own service area and serves as a satellite processing dispatches, and distributes mail transported by air. hub for a particular network distribution center (NDC). Alternate Mailing System (AMS)—A procedure, authorized balloon price—A price charged for Priority Mail (zones 1–4), by the manager, Business Mailer Support, that provides Parcel Select, and USPS Retail Ground items that weigh less methods for accepting permit imprint mail to ensure proper than 20 pounds and measure between 84 and 108 inches in postage payment and mail preparation without verification by combined length and girth. weight. barcode—A series of vertical bars and spaces that represent ancillary service—Forwarding, change, return, or address any numerical series, most often a correct ZIP Code for the correction service included within a mail class. Depending on delivery address on a mailpiece. The barcode facilitates the mail class, these services are performed at a charge or at automated processing by barcode readers and scanners. A no additional charge, if and when the service is actually provided. barcode also can be used to convey information for USPS Also see forward. Tracking and Signature Confirmation services. Barcodes that may be used for postal processing are POSTNET, Intelligent ancillary service endorsement—A marking used by a mailer Mail, and GS1-128. Also see delivery point barcode (DPBC) and to request the new address of an addressee and to provide the Postal Numeric Encoding Technique (POSTNET). USPS with instructions on how to handle mail that is undeliverable as addressed. Also see address correction service. barcode clear zone—A rectangular area in the lower right part of a letter-size mailpiece that must be kept free of printing and area distribution center (ADC)—A mail processing facility symbols, except for the barcode itself. This requirement allows that receives and distributes mail destined for specific ZIP automated processing machines to read or apply a barcode. Codes. ADCs and their associated ZIP Codes are in DMM labeling list L004. barcode read area—A small area within the barcode clear zone in which the barcode must be printed. This area is defined by Army Post Office (APO)—A branch of a designated USPS the position of the leftmost bar of the barcode and the bottom civilian Post Office, which falls under the jurisdiction of the edge of the bar. postmaster of either New York City or San Francisco, that serves either Army or Air Force personnel. Also see Military Post Office barcode reader—A component in certain mail processing (MPO). equipment that reads and interprets the barcode applied to a mailpiece. barcoded container label—A tray or sack label that has a barcode that can be read and processed by an automated tray or sack handling system. Effective April 27, 2016 Bound Printed Matter (BPM)—A subclass of Package Centralized Postage Payment System (CPP)—A postage Services that consists of permanently bound sheets of which at payment system administered by the Pricing and Classification least 90% are printed with advertising, promotional, directory, Service Center that allows publishers of authorized Periodicals or editorial matter (or a combination of such matter). publications entered at three or more Post Offices to pay postage at a single postal facility rather than through individual accounts Bulk Parcel Return Service (BPRS)—A service by which maintained at each entry Post Office. high-volume mailers may have undeliverable-as-addressed Standard Mail machinable parcels returned to the mailer. Certified Mail—A service that provides the sender with a mailing receipt. A delivery record is maintained by the USPS. bundle—A group of addressed pieces assembled and secured This type of mail must be sent at First-Class Mail or Priority Mail together to make up a basic unit of bulk mail for processing prices. Certified mail may be combined with return receipt purposes. service and restricted delivery service. business mail entry unit (BMEU)—The area of a postal classification—The grouping of mailable matter into mail facility where mailers present bulk, presorted, and permit imprint classes and subclasses by price categories, according to mail for acceptance. The BMEU includes dedicated platform content, weight, size, and preparation standards. space, office space, and a staging area on the workroom floor. A business mail entry unit lookup tool is available on Postal Classroom price—A Periodicals price that is available to an Explorer. authorized mailer of educational, scientific, or religious publications for scholastic or religious instruction. Business Reply Mail (BRM)—A service that allows a permit holder to receive First-Class Mail and Priority Mail back from Coding Accuracy Support System (CASS)—A service customers and pay postage only for the returned pieces. These offered to mailers, service bureaus, and software vendors that pieces must have a specific address and format. Postage and improves the accuracy of matching to delivery point codes, per piece charges are collected when the mail is delivered back ZIP+4 codes, 5-digit ZIP Codes, and carrier route codes on to the permit holder. mailpieces. CASS provides a common platform to measure the quality of address matching software and to diagnose and caller service—An optional delivery service provided for a fee correct software problems. An Overview of the CASS Program at all Post Offices to customers with large volumes of mail, to and list of CASS certified vendors are available on RIBBS.gov. customers needing multiple separations, and to customers who need a Post Office box number address when no Post Office collect on delivery (COD)—A service for mailers who need to boxes are available. mail an article for which they have not received payment. The amount due the sender is collected from the addressee and the carrier route—The addresses to which a carrier delivers mail. USPS returns the amount due to the sender. In common usage, carrier route includes city routes, rural routes, highway contract routes, Post Office box sections, and general combined mailing—A mailing in which individually addressed delivery units. mailpieces are merged and sorted together, usually using two or more postage payment methods. Carrier Route File—The official listing of all city and noncity delivery Post Offices, available to mailers in a standardized commercial mail receiving agency (CMRA)—A private format. It contains schemes for city routes, rural routes, highway business that acts as the mail receiving agent for specific clients contract routes, Post Office box sections, and general delivery by providing a delivery address and other services. units. The data is formatted by ZIP Code, street name, and street number range. commingle—To integrate dissimilar mail (such as subscriber and nonsubscriber copies or machinable and irregular parcels) carrier route presort mail—Mail sorted by carrier route to into the same mailing. qualify for discounted postage. The mail requires no primary or secondary distribution. The term is a general descriptor of the computer-readable media—A DVD, CD (compact disk), and available prices for this type of preparation, which includes CD-ROM are mailable at single-piece and discount prices based Carrier Route Standard Mail, carrier route Periodicals, and on the packaging or mailer and contents. For additional carrier route Bound Printed Matter. information, contact your Business Mail Entry office. Computerized