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Notice Inviting Quotation Airports Authority of India

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Notice Inviting Quotation Airports Authority of India NOTICE INVITING QUOTATION AIRPORTS AUTHORITY OF INDIA LENGPUI AIRPORT Page-1 Airports Authority of India Lengpui Airport Aizawl-796 421 NOTICE INVITING QUOTATION Name of work: HIRING OF UTILITY VEHICLE (SUV) FOR THE PROJECT WORK AT HMUNPUI HILLTOP. Consignee: Airport-In-Charge, Airports Authority of India, Lengpui Airport. Last date & Time for sale of quotation: 02.09.2019 up to 1400 Hrs. Due date & Time for Submission of quotation: 02.09.2019 up to 1430 Hrs. Due Date & Time of Opening of quotation: 02.09.2019 at 1500 Hrs. Delivery time: Within Two days from the date issue of work Order. Eligibility criteria: 1. Experience of having successfully executed work of providing similar type Vehicles to Govt. or Pvt. Firms during last 3(Three) years. 2. Firm must have given below registrations with appropriate government authorities related to work of Providing Motor Transport Vehicles on hire basis: GST & PAN. Shall have minimum 3 Nos. of vehicles registered in the name of firm/ proprietor/owner. These vehicles shall be either in the name of tenderer or attached to them by duly Registered Power of Attorney (POA). Above fleet of vehicles shall be with valid Commercial Registration Certificates, Insurances, Fitness Certificates, Road Taxes paid. Page-2 Airports Authority of India Lengpui Airport Aizwal-796 421 QTN. No. AAI/LP/CNS/HMUNPUI DVOR/SUV/2019 Dated 29-08-2019. Sub: Notice Inviting Quotation for HIRING OF SUV in connection with the installation Work at HMUNPUI Project of AAI, Lengpui Airport. 1. Airport-In-Charge, Airports Authority of India, Lengpui Airport on behalf of Chairman Airports Authority of India invites sealed quotations from the registered firm/ proprietor/owner licensed and reputed dealers for the Supply of ONE UTILITY VEHICLE (Quantity -01 No) for TWENTY Days as detailed in schedule of quantities (Annex-1) for the installation work at Hmunpui hilltop by Airports Authority of India, Lengpui Airport. 2. Quotation documents can be obtained between 10 30 Hrs. to 17 00 Hrs. daily from 29-08-2019 to 01.09-2019 on all days and from 10 30 Hrs. to 14 00 Hrs. on 02-09-2019 from the following address. Asst. General Manager (CNS) Airports Authority of India Lengpui Airport. Aizwal Pin-796 421. 3.Bidder may also down load the quotation document from the AAI website and submit their bid on downloaded Quotation, however in such case, an undertaking that the downloaded Quotation document has not been edited or altered advertently or inadvertently while downloading for submission as the bid; and that the quotation form used for submission of the bid is a simple print out; and the downloaded quotation document has been verified and attested to be a true copy of the quotation document number No. AAI/LP/CNS/HMUNPUI DVORSUV/2019 Dated 29-08-2019 published on the AAI website www.aai.aero. Page-3 Also that in case of any dispute arising due to variation in the bid submitted, all terms and conditions and other content in the published quotation shall be final and acceptable to the bidder. 4. Last date for the submission of Quotation is 1430 Hrs. on 02.09.2019. The quotation will be opened at 15 00 Hrs. on 02.09.2019. 5. Description of Items and Quantity schedule for hiring of SUV is given in detail in Annexure-1. Asst. General Manager (CNS) For Airport In-Charge Airports Authority of India Lengpui Airport Aizwal-796 421. Page-4 TERMS AND CONDITIONS Consignee. 1. Airport-In-Charge, Airports Authority of India, Lengpui Airport, Aizawl, Pin-796 421 2. Enquiry /attached documents shall be obtained from AAI web site directly or from the office of the Officer In-charge (CNS)as mentioned in Para 2 on working days and are non- transferrable. Office Tel. No.0389 -2573236 3. The Duly filled Quotations & attachments shall be submitted in sealed cover duly super scribing the NIQ No. and due date of “Quotations for the supply of SUV ON HIRING AT AAI, LENGPUI AIRPORT” and should reach this office on or before 02.09.2019 at 14 30 Hrs., addressed to: Airport In-Charge, Airports Authority of India, Lengpui Airport, Aizawl, Mizoram ,Pin-796 421.The Bidders are responsible for submitting the Quotation on or before the due date and time specified as in sl.no.3 above and the Quotations received late by post or by any other means after the due date and time will be rejected 4. Quotations will be opened at the specified date and time as given in sl.no.3. 5. Offer or modification after opening date will not be considered. 6. The quotation will remain valid for acceptance for a period of 30 days from the date of opening of Quotation. Quotation with less validity is likely to be rejected. 7. The rate shall be in whole numbers and shall be entered in figures as well as in words. For the purpose of the quotation, the metric system of units shall be used. Also the rates quoted in words will be taken as the correct basis and not the rate shown in figures. 8. The quoted rate shall be inclusive of all applicable taxes and other charges, if any, and shown separately in original invoice/bill. No extra claim shall be entertained in this connection. 9. Onsite free replacement, service & repair/maintenance shall be provided by the Supplier in case of a breakdown of the Vehicle and such cases service of vehicle shall be made available within three Hours from breakdown. The vehicle with sufficient fuel and driver shall be available as desired by AAI. 10. Date of acceptance and opening of quotation can be extended on the sole discretion of Airport-In-charge, AAI, Lengpui Airport. Page-5 11. Payment Terms: The payment shall be made to the Supplier through CHEQUE/NEFT/ RTGS on satisfactory completion of the assigned work of approximately for a period of twenty days. The payment will be made on actual basis. The supplier shall submit the invoice/bill in triplicate. The designated officer from AAI shall certify the completion of work. TDS will be deducted wherever applicable. Successful vendor shall give details of bank account for payment through ECS. The invoice shall be addressed to Airport-In- Charge, Airports Authority of India, Lengpui Airport. No advance payment will be released. 12. Service conditions UTILITY VEHICLE of passenger capacity of 7-8 persons with sufficient fuel and driver shall be supplied, on hire basis, at Lengpui Airport within Two days from the date of placement of work order. 13. The supplier shall be fully responsible for the satisfactory rendering of the of the service of vehicle with all necessary requirements. 14. Important documents to submit along with the quote. 1.Proof ( self attested photocopies) of all documents of Vehicles with the details of Registration Number, Make, Model, Year Manufacture, Road Tax Paid up to, Insurance Valid up to, Pollution Under Control Certificate, Fitness Valid up to, Name of Owner or duly Registered Power of Attorney( If vehicle is not in the name of tenderer). 2. Price shall be quoted on Bidders original letterhead with seal and sign. 3. The Basic Charges, Rate for extra Km, Rate for extra Hour, Taxes etc. should be shown separately in the price bid. 4. Last date of submission 14 30Hrs on 02-09-2019 5. THE SUPPLIER HAS TO SUPPLY THE VEHICLE AT AAI,LENGPUI AIRPORT. 15. Airport In- Charge, AAI, Lengpui airport shall be the authority competent to grant extension of time. The decision of AAI shall be final and binding in this regard. Page-6 16. The acceptance or rejection of the quotations and cancellation of the award of work will remain within the discretion of AAI and can be rejected without stating any reason to the quotation Non submission of any of the aforesaid documents or, submission of any of the Aforesaid documents in a manner which is in non- conformance with the relevant clause of the quotation document may result in rejection of tender submitted by the bidder. AGM (CNS) For AIRPORT-In-Charge, Airports Authority of India Lengpui Airport Lengpui. Page-7 SPECIAL TERMS/CONDITIONS OF THE CONTRACT NAME OF WORK : HIRING OF UTILITY VEHICLE (SUV) FOR THE PROJECT WORK AT HMUNPUI HILLTOP. 1. The hired vehicle shall be for working 10 Hours per day, 8 AM to 6 PM on all days including holidays, Saturday &Sundays. But as and when Transport is required apart from above schedule request for transport shall be intimated through the telephone and transport should be made available without fail at any point of time, even at a short notice. 2. The vehicles shall be in good mechanical/Electrical condition, well maintained with valid documents with composite insurance coverage. The vehicle shall be a recent model. It should report with sufficient fuel for the day’s use. 3. Starting Kilometer will be counted from the LENGPUI AIRPORT. 4. In case of any break-down and un-serviceability or any other event on the vehicle, responsibility should be owned by the Supplier/contractor and A A I office will not be responsible, in any way. The contractor shall provide an alternative arrangement at his own cost in any such eventuality. 5. Regular maintenance of the hired vehicles. 6. Provide fuel & driver for the hired vehicles. 7. The vehicles should be in good working condition, hygienically cleaned and well maintained. The vehicle should always have the RTO related documents, including PUC, Comprehensive Insurance Policy, Mini Fire Extinguisher and First Aid Box. 8. The contractor shall take prior permission of AAI for substitution of any vehicle in case of Break down/maintenance.
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