Northeastern School District April 1, 2019 Administration Center Manchester, PA 17345 Work Session

Mrs. Walker, Board President, called the meeting to order at 7:10 p.m. Board Members in attendance were Mr. Gebhart, Mr. Gingerich, Mr. Hornberger, Ms. Koerner, Mr. Nade, Mr. Redding, Ms. Snell, and Mrs. Walker. Board member Mrs. Stroup was absent. Also in attendance were Dr. Sidle, Dr. Payne, Mr. Geller, Mrs. Radanovic, Mr. Knepper, Ms. Bream and Mr. Moyer. Mr. Gay arrived at 7:55 p.m.

Mrs. Texter read the roll call.

Moment of Reflection and Pledge of Allegiance – Mr. Gebhart

There was an Executive Session held at 6:30 p.m. tonight in regards to negotiations and personnel reasons. There was one change to the agenda tonight, on page 3, Item VII A and page 6, Action Item VIII A, the salary should read $14.48/hour.

Motion was made by Mrs. Walker, seconded by Mr. Gebhart, to approve the agenda as presented including the change noted above.

The motion carried by the following vote: Mr. Gebhart – yes; Mr. Gingerich – yes; Mr. Hornberger – yes; Ms. Koerner – yes; Mr. Nade – yes; Mr. Redding – yes; Ms. Snell – yes; Mrs. Walker – yes. 8 – yes; 0 – no

Motion was made by Mrs. Walker, seconded by Mr. Gebhart, to approve minutes of the Athletics & Activities Committee meeting held on March 18, 2019, the Regular Session held on March 18, 2019, and the Building & Grounds Committee meeting held on March 19, 2019.

STUDENT REPRESENTATIVES TO THE BOARD Travis Weaver

Travis gave the following report:  Today was Meme Day at the high school to pep everyone up for Diversity Day on Friday.  Also, on Friday, throughout the district will be distributing report cards.  Today, we had a schedule change per the guidance meetings. Each grade had different tasks to complete during this time as far as graduation requirements.  For our sports, we are quite busy:  Monday: baseball home vs Central York, softball home vs Central York, which we won; Tennis away at Red Land, which we also won.  Tuesday: track/field home vs Spring Grove, tennis home vs York Suburban, volleyball away at West York.  Wednesday: baseball away at Spring Grove and softball away at Spring Grove.  Thursday: tennis away at Susquehannock, volleyball home vs Red Lion, softball away at Eastern, baseball away at Gettysburg.  Friday: tennis away at Bermudian Springs, track away at York Suburban doing relays, volleyball away at Pennsbury East.  Our volleyball team is the Invitational 2019 champions.

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 Our softball team beat Fairfield, and the score was 16 to 0 (this was a previous game).  Our softball team won against Central York today 9 to 5.  Boys Tennis won against Red Land 5-0!  Diversity Club is rehearsing during Academic Prep and after school to prepare for a great Diversity Day on Friday!  Wednesday and Thursday, sophomores will partake in our STEM summit!  There is a job fair on April 9. All students and community members are welcome between 3 -7pm.  Spring Picture day is also on Tuesday, April 9.

NORTHEASTERN EDUCATION ASSOCIATION

No report.

SUPERINTENDENT’S MONTHLY REPORT

Dr. Sidle reported on the following:  The Special Education Plan is posted on the website for review for 28 days and will be voted on at a future meeting.  Reviewed outcome of redistricting meetings. A meeting will be scheduled to review option 8. A separate meeting to introduce redistricting changes to the community will be held.  Students honored at VFW for the patriotic essay winners.  Distinguished Young Women. Northeastern had seven finalist of the 30 total participants. The program is May 4th at Central York High School.  Junior Winter Guard took 1st place in a competition this weekend.  Clerical day was this past Friday for the end of the marking period. Reviewed activities done by the administration team.  Started the 4th marking period today.  The high school met their goal of raising $115,000 for a new truck driving simulator.  On Wednesday, March 20, Northeastern High School students participated in the regional Pennsylvania Media and Design Competition at the Lincoln Intermediate Unit in New Oxford, PA. NHS had the best regional performance it’s ever had, grabbing five 1st place wins out of the six total categories of competition! Results Breakdown:  Animation: 2nd Place: Jayden Herod, 1st Place Brayton Kominsky.  Digital Movie: 1st Place: Ines Constant.  Programming: 2nd Place: Mason Gobat, 1st Place: Andrew Whitaker.  Web Page Design: 2nd Place: Jayden Herod, 1st Place: Harrison Brinker.  3D Design: 1st Place: Nick Messina and Timothy (Mason) Slagle.  Other fair participants included Seth Sidle, Brandon Shirk, Elijah Santiago, Jenna Gross, Mackenzie Gross, Paige Shiffler, Wynter Hartley, Tanner Sadowski, Weston McClane, Samantha Woodling, and Kaitlyn Wilt.  First place winners will move on to the State Finals held at Dickinson College, Carlisle, PA on May 21, 2019.  Regan Gross was named Runner-up in the 2019 Pennsylvania Student Journalist of the Year Competition. Submissions require students to create a digital portfolio demonstrating their use of 11 journalism skills in their work on a student publication including Design, Editing, Entrepreneurship, Law and Ethics, Leadership and Team Building, Multimedia Broadcast, News Gathering, News Literacy, Photojournalism, Web, and Writing. Applicants must also submit a resume and a personal reflection essay. Regan is the first Northeastern journalist to enter the contest. What an amazing accomplishment!

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 NHS State Finalist in Media Competition. Congratulations to the following students who are State Qualifiers: Regan Gross (Photography), Abbie Hornberger (Yearbook Copy), Jeffrey Hudak (Yearbook Captions), and Abby Tabachini (Yearbook Spread Design)! Isha Patel (grade 12) was recently notified that she won first place in the audio production category of the annual Prevent Suicide PA media contest.

ACADEMIC AFFAIRS

Ms. Koerner made the following report:

I. Report – Conferences and Visitations (attachment) The superintendent reports the attached list of conferences and visitations were approved.

II. Report – School Calendar Approval (attachment and motion) The Academic Affairs Committee recommends approving the revised 2019-2020 school calendar and the 2020-2021 school calendar.

III. Report – Textbook Approval The Academic Affairs Committee recommends approving the following textbook: A. Human Geography: An Open Textbook for Advanced Placement

IV. Report – Use of Act 80 Days (motion) The superintendent recommends using the Act 80 days built into our 2018-2019 calendar for our seniors. Doing so will allow graduation to take place on May 30 as scheduled. Students in grades K-11 will utilize inclement weather days at the end of the school year. Currently, the last day for these students is an early dismissal on June 4, followed by a clerical day for teachers on June 5.

BUILDINGS AND GROUNDS

Mr. Redding made the following report:

I. Report - Requests for Use of Facilities The superintendent reports that the following Requests for Use of Facilities have been approved according to Board policy: A. Organization: Zion View Athletic Association (attachment) Activity: Softball training, instruction, drills Facility: High School Annex Gym Dates: March 31, 2019 Time: 1:45-4:15 pm Insurance: Ok Rental Cost: Group B Gym $33.10 X 2.5 hrs = $82.75 Total fee - $82.75

B. Organization: White Rose Twirlers (attachment) Activity: Baton Competition Facility: Shallow Brook Gym Dates: May 11, 2019 Time: 7:00 am – 4:30 pm Insurance: Ok Rental Cost: Group B Gym $31.00 X 9.5 = $294.50 Total fee - $294.50 (approx.)

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II. Report – Riparian Buffer Project (attachment and motion) The Buildings and Ground Committee recommends signing a land use agreement between Northeastern School District and the Alliance for the Chesapeake Bay for ALL 3 phases of the riparian buffer project including trees, plants, and meadows around Shallow Brook Intermediate. This recommendation also includes adding the 2 acres coming from the upcoming Acme Property settlement adjacent to the Middle School property and adding up to 2 acres from land behind the Middle School to reach 20 total district acres. Such work on the Middle School property is first dependent upon approval by the PA Natural Land and Farms Trust. The district retains the right to decide the scope and location of where the riparian buffer zones, trees, plants, and meadows will be located within each phase and at the Middle School site.

HIGH SCHOOL RENOVATIONS

Mr. Nade gave an update on the high school renovation project. They did have a meeting on March 18th with the architects, administration, and some board members. Jamie Schlesinger from PFM Financial Advisors also attended the meeting. Mr. Schlesinger presented a bunch of scenarios on finance. Reviewed some value engineering and concepts. Results of the meeting – two scenarios were given to Jamie to work on a financial presentation for the board.

FINANCE AND PERSONNEL

Ms. Snell made the following report:

I. Report – General Fund Accounts Payable (attachment and motion) The superintendent recommends approving the attached list of invoices for payment from the General Fund.

II. Report – Child Nutrition Accounts Payable (attachment and motion) The superintendent recommends approving the attached list of invoices for payment from the Child Nutrition Fund.

III. Report – Legal Consultation Agreement (attachment) The superintendent recommends approving the agreement between Sweet, Stevens, Katz & Williams LLP and Northeastern School District for services during the 2019-2020 school year. The cost is $4,000.

IV. Report – Letters of Resignation The superintendent reports that letters of resignation were received from the following individuals: A. Annette Bergstrom, Health Assistant, Middle School, resignation effective April 1, 2019.

B. Selena Smith, Learning Support Teacher, High School, resignation tentatively effective May 3, 2019 but may be held 60 days until May 18, 2019.

V. Report – Leaves of Absence The superintendent recommends approval of the requested leaves of absence for the following individuals: A. Lisa Schiel, Learning Support Teacher, Middle School, Family Medical Leave not to exceed 12 weeks beginning March 18, 2019 and tentatively ending April 22, 2019, utilizing 9 sick days and 1 personal day during this time. (motion)

B. Kirsten Rost, Grade 2 Teacher, Orendorf, Family Medical Leave not to exceed 12 weeks beginning August 19, 2019 and tentatively ending October 24, 2019, utilizing 12 sick days and 3 personal days during this time.

VI. Report – Appointment to Professional Positions The superintendent recommends the following individuals be appointed to professional positions:

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A. Carrie Daigle (attachment), Art Teacher, Middle School (G. Lenhart) Salary: Bachelors, Step 1: $47,560, pending contract ratification Effective: August 19, 2019, pending completion of all new hire paperwork

B. Eric Gimbi (attachment), Social Studies Teacher, Middle School (C. Lenhart) Salary: Bachelors, Step 1: $47,560, pending contract ratification Effective: August 19, 2019, pending completion of all new hire paperwork

C. Madisyn Reed (attachment and motion) Extended-Term Substitute, Grade 4 Teacher, Spring Forge (H. Althoff) Salary: $125.00/day, Effective: April 2, 2019

VII. Report – Appointment to a Classified Position (motion) The superintendent recommends the following individual be appointed to a classified position: A. Hyo Staner (attachment), School Health Assistant - Floater, High School (R. Borges) Salary: $14.48/hour, Effective: April 8, 2019

VIII. Report – Approval of Substitutes and Guest Teachers (attachment and motion) The superintendent recommends approving the list of substitutes and guest teachers as listed in the attachment.

IX. Report – Approval of Volunteers (attachment and motion) The superintendent recommends approving the list of volunteers as listed in the attachment.

X. Report – Right to Know Information (attachment) The superintendent reports the attached list of right to know requests and district responses.

ATHLETICS AND ACTIVITIES

Mr. Gingerich made the following report: Reported that nearly 400 students are participating in sporting events, which is a third of our student population. He is bringing this up for when there is a public discussion of the renovation at the high school. The boy’s volleyball team – this is the second year in a row that they won the Bobcat Invitational.

I. Report – Appointment to Extracurricular/Co-Curricular Positions (motion) The superintendent recommends appointing the following individuals to extracurricular/co-curricular positions: A. Jeffrey Mesich, Track Assistant Salary: $3351.00, Effective: 2018-2019 school year

Discussed the reasoning for the appointment of Jeffrey Mesich.

B. Mark Damon, Volunteer Softball Assistant Effective: 2018-2019 school year

C. Jesse Sargen, Volunteer Baseball Assistant Effective: 2018-2019 school year

II. Report – Football Uniforms Purchase (attachment and motion) The Athletics and Activities Committee recommends the purchase of new football uniforms from Riddell for $16,949.99 (as quoted and a Costars vendor). Payment is to be made from the 2018-19 budget.

III. Report - Gator/ATV Purchase (attachment and motion)

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The Athletics and Activities Committee recommends buying a Gator/ATV from Neiman’s Garage and Equipment, Inc. for $10,000 (as quoted) for use by the athletic department. Payment is to be made from the 2018-2019 budget

TRANSPORTATION

Mr. Redding gave the report in the absence of Mrs. Stroup:

I. Report – Approval of Bus Changes (attachment) The superintendent recommends approval of the attached changes to the bus schedule.

II. Report – Approval of New Bus Drivers (attachment) The superintendent recommends approval of the attached list of new bus drivers.

LEGISLATIVE/PSBA REPRESENTATIVE

Mr. Nade made the following report:  The Governor signed Senate Bill 113 into law known as the Public Employee Pension Forfeiture Act, further providing for definitions, for disqualification and forfeiture of benefits.  April 29th is Advocacy Day at the State Capital in Harrisburg. PSBA is putting this event together.

YORK COUNTY SCHOOL OF TECHNOLOGY

Mr. Gebhart made the following report:  National Policy Seminar attended by Mr. Scott Rogers and Mr. Gerard Mentz.  They also met with the Swiss Embassy.  Representative Smucker toured the school.  Non-traditional student day visitation.  Career Campus for 2019, there are presently 326 students registered to attend. There were 257 last year. Twenty are from Northeastern.  Co-op banquet.  The Authority and capital improvements.

Mr. Nade provided additional information on Career Day. For 3 days, 7th and 8th grade students visit the school. They select up to six different programs. It is free of charge to the students. They experience hands-on in the shops which helps them plan their career path. This helps us with the 339 Plan and is a big benefit to the students.

YORK ADAMS ACADEMY

Mr. Redding made the following report:

Reviewed York Adams Academy, minutes of their February 26, 2019 meeting.  Information on the Student Information System. Cost first year is $5,154.20. Renewal for 2nd and 3rd year is $3.975.00.  York Adams Academy calendar.  Draft lease agreement with the Joint Authority.  Treasurer’s report. The budget is on track.  The converting of paper records to electronic records.

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 Eight of the 12 seats are filled.  Six graduates.  June 4th is graduation.  Partnership with Crispus Attucks CNA program.  Students who drop from the roles and then join back in several times.  Thank you note from one of our graduates.

NORTHEASTERN FOUNDATION

Mrs. Walker made the following report:  Meeting tomorrow night at 5:45 p.m.

LINCOLN INTERMEDIATE UNIT #12

Mr. Nade made the following report:  Meeting tomorrow evening.  Discussion with Dr. West. Dr. West spoke to each board member.  SRO for York Learning Center. Mr. Redding noted the following: Students who violate the weapons rule are sent back to the home district, which carries out the discipline. The student may not return to the York Learning Center (YAA).  Joint Authority did approve the lease with the academy.

COMMENTS FROM DELEGATIONS OR CITIZENS

None

Mr. Redding requested that Action Item III be pulled and voted on separately.

ACTION ITEMS

I. Motion is made to approve the revised 2019-2020 school calendar and the 2020-2021 school calendar.

II. Motion is made to approve the use of Act 80 days built into our 2018-2019 calendar for our seniors. Doing so will allow graduation to take place on May 30 as scheduled.

IV. Motion is made to approve the attached list of invoices for payment from the General Fund.

V. Motion is made to approve the attached list of invoices for payment from the Child Nutrition Fund.

VI. Motion is made to approve the requested leave of absence for the following individual: A. Lisa Schiel, Learning Support Teacher, Middle School, Family Medical Leave not to exceed 12 weeks beginning March 18, 2019 and tentatively ending April 22, 2019, utilizing 9 sick days and 1 personal day during this time.

VII. Motion is made to approve the appointment of the following individual to a professional position: A. Madisyn Reed (attachment and motion)

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Extended-Term Substitute, Grade 4 Teacher, Spring Forge (H. Althoff) Salary: $125.00/day, Effective: April 2, 2019

VIII. Motion is made to approve the following individual’s appointment to a classified position: A. Hyo Staner, School Health Assistant - Floater, High School (R. Borges) Salary: $14.48/hour, Effective: April 8, 2019

IX. Motion is made to approve the list of substitutes and guest teachers as listed in the attachment.

X. Motion is made to approve the list of volunteers as listed in the attachment.

XI. Motion is made to approve the following individuals’ appointments to extracurricular/co-curricular positions: A. Jeffrey Mesich, Track Assistant Salary: $3351.00, Effective: 2018-2019 school year

B. Mark Damon, Volunteer Softball Assistant Effective: 2018-2019 school year

C. Jesse Sargen, Volunteer Baseball Assistant Effective: 2018-2019 school year

XII. Motion is made to approve the purchase of new football uniforms from Riddell for $16,949.99 (as quoted and a Costars vendor). Payment is to be made from the 2018-19 budget.

XIII. Motion is made to approve buying a Gator/ATV from Neiman’s Garage and Equipment, Inc. for $10,000 (as quoted) for use by the athletic department. Payment is to be made from the 2018-2019 budget.

Motion was made by Mrs. Walker, seconded by Mr. Gebhart, to approve the above Action Items I through XIII, excluding Action Item III.

ACTION ITEM III

III. Motion is made to approve signing a land use agreement between Northeastern School District and the Alliance for the Chesapeake Bay for ALL 3 phases of the riparian buffer project including trees, plants, and meadows around Shallow Brook Intermediate. This recommendation also includes adding the 2 acres coming from the upcoming Acme Property settlement adjacent to the Middle School property and adding up to 2 acres from land behind the Middle School to reach 20 total district acres. Such work on the Middle School property is first dependent upon approval by the PA Natural Land and Farms Trust. The district retains the right to decide the scope and location of where the riparian buffer zones, trees, plants, and meadows will be located within each phase and at the Middle School site.

Motion was made by Mr. Redding, seconded by Mr. Nade, to approve the above Action Item III.

Discussion on what would happen if the district pulls out of this agreement early. Mrs. Walker said she did ask this question and there were no financial consequences. Mr. Geller said we could not remove the trees for five years. Cost of removal would be the responsibility of the district.

The motion carried by the following vote: Mr. Gebhart – yes; Mr. Gingerich – yes; Mr. Hornberger – yes; Ms. Koerner – yes; Mr. Nade – yes; Mr. Redding – Abstain; Ms. Snell – yes; Mrs. Walker – yes. 7 – yes; 0 – no; 1 - abstention

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OLD BUSINESS

I. Report – Approval of Policy Revision (attachment) The superintendent recommends approving the revised Policy 251 – Homeless Students, for a second reading and implementation.

Motion was made by Mrs. Walker, seconded by Mr. Gebhart, to approve the revised Policy 251 – Homeless Students, for a second reading and implementation.

NEW BUSINESS

I. Report – Approval of Revised Board Policies The superintendent recommends approving the following revised policies that are currently posted on the district website, for a first reading. A. Policy 249 – Bullying/Cyberbullying B. Policy 601 – Fiscal Objectives C. Policy 602 – Budget Planning D. Policy 603 – Budget Preparation E. Policy 604 – Budget Adoption F. Policy 605 – Tax Levy G. Policy 606 – Tax Collection H. Policy 607 – Tuition Income I. Policy 608 – Bank Accounts J. Policy 609 – Investment of District Funds K. Policy 610 – Purchases Subject to Bid/Quotation L. Policy 611 – Purchases Budgeted M. Policy 612 – Purchases Not Budgeted N. Policy 613 – Cooperative Purchasing O. Policy 614 – Payroll Authorization P. Policy 615 – Payroll Deductions Q. Policy 616 – Payment of Bills R. Policy 617 – Petty Cash S. Policy 618 – Student Activity Accounts T. Policy 619 – District Audit U. Policy 620 – Fund Balance V. Policy 621 – Local Taxpayer Bill of Rights W. Policy 622 – GASB Statement 34 X. Policy 623 – LERTA – Commercial Property Y. Policy 624 – Taxable Fringe Benefits Z. Policy 625 – Procurement Cards AA. Policy 918 – Title I Parent and Family Engagement

Motion is made to approve the following revised policies that are currently posted on the district website, for a first reading. A. Policy 249 – Bullying/Cyberbullying B. Policy 601 – Fiscal Objectives C. Policy 602 – Budget Planning D. Policy 603 – Budget Preparation E. Policy 604 – Budget Adoption F. Policy 605 – Tax Levy G. Policy 606 – Tax Collection

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H. Policy 607 – Tuition Income I. Policy 608 – Bank Accounts J. Policy 609 – Investment of District Funds K. Policy 610 – Purchases Subject to Bid/Quotation L. Policy 611 – Purchases Budgeted M. Policy 612 – Purchases Not Budgeted N. Policy 613 – Cooperative Purchasing O. Policy 614 – Payroll Authorization P. Policy 615 – Payroll Deductions Q. Policy 616 – Payment of Bills R. Policy 617 – Petty Cash S. Policy 618 – Student Activity Accounts T. Policy 619 – District Audit U. Policy 620 – Fund Balance V. Policy 621 – Local Taxpayer Bill of Rights W. Policy 622 – GASB Statement 34 X. Policy 623 – LERTA – Commercial Property Y. Policy 624 – Taxable Fringe Benefits Z. Policy 625 – Procurement Cards AA. Policy 918 – Title I Parent and Family Engagement

Motion was made by Mrs. Walker, seconded by Mr. Gebhart, to approve the following revised policies that are currently posted on the district website, for a first reading.

MISCELLANEOUS ITEMS OF INTEREST

I. York Adams Academy, Minutes February 26, 2019

MEETING/EVENT SCHEDULE

I. April 1, 2019 No Committee meeting School Board meeting, 7 pm II. April 2, 2019 Foundation meeting, 5:45 pm III. April 5, 2019 Report Card distribution IV. April 8, 2019 Finance & Personnel Committee meeting, 6 pm V. April 9, 2019 Comprehensive Plan meeting, 6 pm VI. April 10, 2019 Negotiations (board committee only), 6 pm Orendorf Spring Concert, NHS, 6:30 pm VII. April 15, 2019 Building & Grounds Committee meeting, 6 pm School Board meeting, 7 pm VIII. April 16, 2019 Negotiations, 6 pm IX. April 18, 2019 Early Dismissal Negotiations (board committee only), 6 pm X. April 19, 2019 Holiday – District Closed XI. April 22, 2019 School in Session – Make-up day (Feb 11) Negotiations (tentatively), 6 pm XII. April 26, 2019 Early Dismissal PROM XIII. April 30, 2019 YCAL’s Annual Board Dinner, 5:45 pm, Heritage Hills

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Menu choices discussed and sent around for interested board members to choose from for the YCAL dinner. Dr. Sidle showed the board a wood painting she received from Mr. Brumbaugh. It is the front of the old high school building (now the administration building) done by the Class of 1958. It was donated to the district and will be placed in the showcase at the Administration Center.

ADJOURNMENT

Mr. Gebhart made a motion for adjournment. Ms. Snell seconded the motion. The motion was carried by unanimous vote. The meeting was adjourned at 7:59 p.m.

NEXT MEETING

The next Board of School Directors meeting is scheduled for April 15, 2019. This will be a Regular Board Meeting.

Mrs. Margaret Walker, President Mr. Brian Geller, Board Secretary

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