Northeastern School District April 1, 2019 Administration Center Manchester, PA 17345 Work Session Mrs. Walker, Board President, called the meeting to order at 7:10 p.m. Board Members in attendance were Mr. Gebhart, Mr. Gingerich, Mr. Hornberger, Ms. Koerner, Mr. Nade, Mr. Redding, Ms. Snell, and Mrs. Walker. Board member Mrs. Stroup was absent. Also in attendance were Dr. Sidle, Dr. Payne, Mr. Geller, Mrs. Radanovic, Mr. Knepper, Ms. Bream and Mr. Moyer. Mr. Gay arrived at 7:55 p.m. Mrs. Texter read the roll call. Moment of Reflection and Pledge of Allegiance – Mr. Gebhart There was an Executive Session held at 6:30 p.m. tonight in regards to negotiations and personnel reasons. There was one change to the agenda tonight, on page 3, Item VII A and page 6, Action Item VIII A, the salary should read $14.48/hour. Motion was made by Mrs. Walker, seconded by Mr. Gebhart, to approve the agenda as presented including the change noted above. The motion carried by the following vote: Mr. Gebhart – yes; Mr. Gingerich – yes; Mr. Hornberger – yes; Ms. Koerner – yes; Mr. Nade – yes; Mr. Redding – yes; Ms. Snell – yes; Mrs. Walker – yes. 8 – yes; 0 – no Motion was made by Mrs. Walker, seconded by Mr. Gebhart, to approve minutes of the Athletics & Activities Committee meeting held on March 18, 2019, the Regular Session held on March 18, 2019, and the Building & Grounds Committee meeting held on March 19, 2019. The motion carried by the following vote: Mr. Gebhart – yes; Mr. Gingerich – yes; Mr. Hornberger – yes; Ms. Koerner – yes; Mr. Nade – yes; Mr. Redding – yes; Ms. Snell – yes; Mrs. Walker – yes. 8 – yes; 0 – no STUDENT REPRESENTATIVES TO THE BOARD Travis Weaver Travis gave the following report: Today was Meme Day at the high school to pep everyone up for Diversity Day on Friday. Also, on Friday, throughout the district will be distributing report cards. Today, we had a schedule change per the guidance meetings. Each grade had different tasks to complete during this time as far as graduation requirements. For our sports, we are quite busy: Monday: baseball home vs Central York, softball home vs Central York, which we won; Tennis away at Red Land, which we also won. Tuesday: track/field home vs Spring Grove, tennis home vs York Suburban, volleyball away at West York. Wednesday: baseball away at Spring Grove and softball away at Spring Grove. Thursday: tennis away at Susquehannock, volleyball home vs Red Lion, softball away at Eastern, baseball away at Gettysburg. Friday: tennis away at Bermudian Springs, track away at York Suburban doing relays, volleyball away at Pennsbury East. Our volleyball team is the Invitational 2019 champions. Page 1 of 11 Our softball team beat Fairfield, and the score was 16 to 0 (this was a previous game). Our softball team won against Central York today 9 to 5. Boys Tennis won against Red Land 5-0! Diversity Club is rehearsing during Academic Prep and after school to prepare for a great Diversity Day on Friday! Wednesday and Thursday, sophomores will partake in our STEM summit! There is a job fair on April 9. All students and community members are welcome between 3 -7pm. Spring Picture day is also on Tuesday, April 9. NORTHEASTERN EDUCATION ASSOCIATION No report. SUPERINTENDENT’S MONTHLY REPORT Dr. Sidle reported on the following: The Special Education Plan is posted on the website for review for 28 days and will be voted on at a future meeting. Reviewed outcome of redistricting meetings. A meeting will be scheduled to review option 8. A separate meeting to introduce redistricting changes to the community will be held. Students honored at VFW for the patriotic essay winners. Distinguished Young Women. Northeastern had seven finalist of the 30 total participants. The program is May 4th at Central York High School. Junior Winter Guard took 1st place in a competition this weekend. Clerical day was this past Friday for the end of the marking period. Reviewed activities done by the administration team. Started the 4th marking period today. The high school met their goal of raising $115,000 for a new truck driving simulator. On Wednesday, March 20, Northeastern High School students participated in the regional Pennsylvania Media and Design Competition at the Lincoln Intermediate Unit in New Oxford, PA. NHS had the best regional performance it’s ever had, grabbing five 1st place wins out of the six total categories of competition! Results Breakdown: Animation: 2nd Place: Jayden Herod, 1st Place Brayton Kominsky. Digital Movie: 1st Place: Ines Constant. Programming: 2nd Place: Mason Gobat, 1st Place: Andrew Whitaker. Web Page Design: 2nd Place: Jayden Herod, 1st Place: Harrison Brinker. 3D Design: 1st Place: Nick Messina and Timothy (Mason) Slagle. Other fair participants included Seth Sidle, Brandon Shirk, Elijah Santiago, Jenna Gross, Mackenzie Gross, Paige Shiffler, Wynter Hartley, Tanner Sadowski, Weston McClane, Samantha Woodling, and Kaitlyn Wilt. First place winners will move on to the State Finals held at Dickinson College, Carlisle, PA on May 21, 2019. Regan Gross was named Runner-up in the 2019 Pennsylvania Student Journalist of the Year Competition. Submissions require students to create a digital portfolio demonstrating their use of 11 journalism skills in their work on a student publication including Design, Editing, Entrepreneurship, Law and Ethics, Leadership and Team Building, Multimedia Broadcast, News Gathering, News Literacy, Photojournalism, Web, and Writing. Applicants must also submit a resume and a personal reflection essay. Regan is the first Northeastern journalist to enter the contest. What an amazing accomplishment! Page 2 of 11 NHS State Finalist in Media Competition. Congratulations to the following students who are State Qualifiers: Regan Gross (Photography), Abbie Hornberger (Yearbook Copy), Jeffrey Hudak (Yearbook Captions), and Abby Tabachini (Yearbook Spread Design)! Isha Patel (grade 12) was recently notified that she won first place in the audio production category of the annual Prevent Suicide PA media contest. ACADEMIC AFFAIRS Ms. Koerner made the following report: I. Report – Conferences and Visitations (attachment) The superintendent reports the attached list of conferences and visitations were approved. II. Report – School Calendar Approval (attachment and motion) The Academic Affairs Committee recommends approving the revised 2019-2020 school calendar and the 2020-2021 school calendar. III. Report – Textbook Approval The Academic Affairs Committee recommends approving the following textbook: A. Human Geography: An Open Textbook for Advanced Placement IV. Report – Use of Act 80 Days (motion) The superintendent recommends using the Act 80 days built into our 2018-2019 calendar for our seniors. Doing so will allow graduation to take place on May 30 as scheduled. Students in grades K-11 will utilize inclement weather days at the end of the school year. Currently, the last day for these students is an early dismissal on June 4, followed by a clerical day for teachers on June 5. BUILDINGS AND GROUNDS Mr. Redding made the following report: I. Report - Requests for Use of Facilities The superintendent reports that the following Requests for Use of Facilities have been approved according to Board policy: A. Organization: Zion View Athletic Association (attachment) Activity: Softball training, instruction, drills Facility: High School Annex Gym Dates: March 31, 2019 Time: 1:45-4:15 pm Insurance: Ok Rental Cost: Group B Gym $33.10 X 2.5 hrs = $82.75 Total fee - $82.75 B. Organization: White Rose Twirlers (attachment) Activity: Baton Competition Facility: Shallow Brook Gym Dates: May 11, 2019 Time: 7:00 am – 4:30 pm Insurance: Ok Rental Cost: Group B Gym $31.00 X 9.5 = $294.50 Total fee - $294.50 (approx.) Page 3 of 11 II. Report – Riparian Buffer Project (attachment and motion) The Buildings and Ground Committee recommends signing a land use agreement between Northeastern School District and the Alliance for the Chesapeake Bay for ALL 3 phases of the riparian buffer project including trees, plants, and meadows around Shallow Brook Intermediate. This recommendation also includes adding the 2 acres coming from the upcoming Acme Property settlement adjacent to the Middle School property and adding up to 2 acres from land behind the Middle School to reach 20 total district acres. Such work on the Middle School property is first dependent upon approval by the PA Natural Land and Farms Trust. The district retains the right to decide the scope and location of where the riparian buffer zones, trees, plants, and meadows will be located within each phase and at the Middle School site. HIGH SCHOOL RENOVATIONS Mr. Nade gave an update on the high school renovation project. They did have a meeting on March 18th with the architects, administration, and some board members. Jamie Schlesinger from PFM Financial Advisors also attended the meeting. Mr. Schlesinger presented a bunch of scenarios on finance. Reviewed some value engineering and concepts. Results of the meeting – two scenarios were given to Jamie to work on a financial presentation for the board. FINANCE AND PERSONNEL Ms. Snell made the following report: I. Report – General Fund Accounts Payable (attachment and motion) The superintendent recommends approving the attached list of invoices for payment from the General Fund. II. Report – Child Nutrition Accounts Payable (attachment and motion) The superintendent recommends approving the attached list of invoices for payment from the Child Nutrition Fund. III. Report – Legal Consultation Agreement (attachment) The superintendent recommends approving the agreement between Sweet, Stevens, Katz & Williams LLP and Northeastern School District for services during the 2019-2020 school year. The cost is $4,000. IV. Report – Letters of Resignation The superintendent reports that letters of resignation were received from the following individuals: A. Annette Bergstrom, Health Assistant, Middle School, resignation effective April 1, 2019. B. Selena Smith, Learning Support Teacher, High School, resignation tentatively effective May 3, 2019 but may be held 60 days until May 18, 2019.