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The University of Twente! Contents WELCOME TO THE UNIVERSITY OF TWENTE! CONTENTS On behalf of the University of Twente I would like This booklet includes information to welcome you to the only true campus university 1. ADMITTANCE AND REGISTRATION Religion 50 for UT Bachelor, Master, and in the Netherlands. We proudly welcome over 1,100 Send in documents 5 Stores 51 Exchange students from all ! international students every year who study and live on Administration deadlines 6 Canteens, restaurants & bars 52 six faculties. Please note that our green campus grounds. Child care 53 procedures for students enrolled 2. TO DO BEFORE ARRIVAL Information for PhD students 55 in the off-campus (ITC) faculty are While studying abroad brings new experience, Entry visa, residence permit, change of university 9 often referred to separately, as ! opportunity and personal development, it also means Arranging housing 12 5. EXPLORING ENSCHEDE AND NL procedures may differ from those adapting to a new country, climate, and culture. We think Insurance 18 Enschede 59 for students studying at on-campus this booklet can help you in arranging formalities before Academic calendar 21 Exploring the Enschede area 60 faculties (CTW, EWI, GW, MB, and and upon arrival, in showing you what the UT campus, Living costs 22 Enschede city map 62 TNW). Enschede and the Netherlands have to offer, and to About the Netherlands 23 Shopping 64 provide some insight into Dutch (educational) culture. Differences in culture and education 25 Religion 65 Information for PhD candidates About UT academic culture 26 National holidays 66 can be found in chapter 4. For We wish you all the best in your studies and hope you Food 28 Bicycle 67 specific information, however, PhD enjoy your time in the Netherlands! Public transportation 68 candidates are advised to visit 3. TO DO UPON ARRIVAL OV-chipkaart 69 www.utwente.nl/hr/en. Kind regards, Getting to the UT 30 Day trips in the Netherlands 70 Drs. Karin F. Paardenkooper Kick-in introduction days 32 Change of address 72 Head International Office, University of Twente ! Finalise your enrolment 32 Part-time jobs in the Netherlands 73 Internet access 33 Dutch bank account & Chipknip 34 6. SUPPORT & CONTACT INFORMATION Registering with the doctor 35 Faculty internationalisation coordinators 75 Student card 36 International Office 76 Xtra card 36 Student Service Desk 76 Tuberculosis test 37 ITC Student Affairs Office 77 Register at municipality & BSN number 38 Student Counselling Service 78 Mobile phone 39 Learning Dutch 79 Student rights & student charter 81 4. ABOUT UT CAMPUS Graduation support 82 Campus map 41 Code of conduct 83 International student associations 43 Sports facilities 46 7. UPON DEPARTURE Performing arts & exhibitions 47 To do upon departure 85 Doctor, dentist & physical therapist 48 Working in NL after graduation 86 Libraries 50 ADMITTANCE AND REGISTRATION ADMITTANCE AND REGISTRATION 4 5 1. ADMITTANCE AND REGISTRATION SEND IN DOCUMENTS ON-CAMPUS STUDENTS participate in the (mandatory) introduction days After you are admitted to a UT study programme, for international students. 5 Send in documents you will receive emails from Admission Office After you have arrived at the University of Twente, 6 Bachelor and Master students: Admittance and Enrolment (Bachelor / Master students) or International you still need to complete your final registration at 7 Exchange students: Admittance and Registration Office (exchange students) with steps to take the University (see page 32). towards registration. Among others, you will be requested to send in the following documents: Please note that your enrolment will not be finalised until you have submitted all • Certified copy* of degree certificate previous ! requested documents and your payment education; was received by the UT. • Certified copy* of transcript of records (and OFF-CAMPUS STUDENTS official translations if applicable); ITC Admission Office will contact all admitted ITC • Certified* or original copy of English test students by email about formalities and steps to report (if applicable); take. Please follow the instructions carefully. • Entrance Acceptance Form (Master/ Bachelor students only). You will receive this ITC ADMISSION OFFICE document by email; E: [email protected] • Learning agreement (exchange students W: www.itc.nl/study only). You will receive this document by www.facebook.com/groups/9171850338 email; • Copy of your international passport. ADMISSION OFFICE When you have sent in your Entrance W: www.utwente.nl/admissionoffice Acceptance form (Bachelor/Master) or when Email: you have provided all required documents Bachelor: [email protected] (exchange), you will be contacted by email Master: [email protected] about visa procedures (if applicable), housing possibilities, insurance, bank account, and INTERNATIONAL OFFICE other formalities. You will also be invited to W: www.utwente.nl/internationalstudents E: [email protected] * A certified copy is a copy with an official stamp and signature on each page (and, if applicable, also on the Twitter: @UTInternational reverse side) to verify that it is a copy of the original document requested. This official stamp and signature may be from a notary or your school/university. Photocopies Join the International UT Community: or scans of the documents mentioned above are not legal www.facebook.com/groups/UTInternational 1proof and, therefore cannot be accepted for enrolment. ADMITTANCE AND REGISTRATION ADMITTANCE AND REGISTRATION 6 7 Bachelor & MASTER STUDENTS EXCHANGE STUDENTS Administration Admittance and Enrolment Admittance and Enrolment deadlines: BSc & MSc: www.utwente.nl/ admissionoffice Application Exchange: www.utwente.nl/ internationaloffice Acceptance Send in hapter 1 & 2 hapter Online Application C Entrance Acceptance Form Visa / Insurance / Banking Follow the six steps Visa / Insurance / Banking If applicable If applicable hapter 1 & 2 hapter Provisional Conrmation email C Acceptance Before Arrival Arrival Before Housing Housing Send in documents If applicable Send in If applicable Leaning Agreement Before Arrival Arrival Before Acceptance hapter 3 hapter hapter 3 hapter C C Finalise Enrolment Attend Formality Market Finalise Enrolment Attend Formality Market Upon Arrival Upon Arrival Upon Arrival Upon Arrival Admission Oce International Oce International Oce / Faculty International Oce TO DO BEFORE ARRIVAL TO DO BEFORE ARRIVAL 8 9 2. to DO BEFORE arrival ENTRY VISA, RESIDENCE PERMIT, CHANGE OF University 9 Entry visa, residence permit, change of university By Dutch law students cannot apply for ADMINISTRATION FEE a visa themselves. All applications and By Dutch law the Immigration Service IND charges 12 Arranging housing extensions for (entry) visas and residence € 300 administration fee for entry visa/residence permits are coordinated by International permit procedures. 18 Insurance Office (Bachelor/Master/exchange • Some students receiving a scholarship students), Office Foreign Employees (PhD administered by the UT (e.g. UTS students) and 21 Academic calendar students), and ITC (ITC students). If you students receiving a scholarship administered by require an entry visa or residence permit Nuffic do not need to pay the visa administration 22 Living costs you will be contacted by email outlining all fee in advance: the UT will deduct this amount necessary procedures. Provided you supply from your scholarship budget. Check with the 23 About the Netherlands all necessary documents in time, application UT or Nuffic whether this is applicable to your procedures at the immigration office will scholarship; 25 Differences in culture and education take about 3-5 weeks. • Recipients of other scholarship programmes must transfer the fee to the UT bank account. Most 26 About UT academic culture scholarship providers will reimburse this fee to you; 28 Food • Non-scholarship students do not need to pay the visa administration fee in advance: the UT will deduct this amount from your deposit; • ITC students requiring entry visa/residence permit will receive an invoice from Student Finance Administration. DO I NEED AN ENTRY VISA AND/OR RESIDENCE PERMIT? As a resident of the Netherlands, you must be able to identify yourself to authorities at all Nationality Entry visa required? Residence permit required? times. As a result, you are highly encouraged to always carry your passport, ID card and/or residence permit when travelling both within and outside of the Netherlands. EU/EEA, Switzerland No No Australia, Canada, Japan, Monaco, New Yes, for stays of No For an overview of frequently asked question regarding visa/residence permit procedures Zealand, South Korea or USA 90 days or more please visit www.utwente.nl/internationalstudents/visa Yes, for stays of All others Yes 2 90 days or more TO DO BEFORE ARRIVAL TO DO BEFORE ARRIVAL 10 11 ENTRY VISA RESIDENCE PERMITS 50% of the EC without a justified reason, the University must report this to the IND and your ON-CAMPUS STUDENTS OFF-CAMPUS STUDENTS (ITC) HOW TO GET YOUR RESIDENCE PERMIT residence permit will be cancelled. After this, it STEP 1: SEND IN BEAF/EAF TO ADMISSION OFFICE STUDYING LESS THAN THREE MONTHS IN NL • On-campus students requiring a residence is not possible to study at our University again. To start your entry visa/residence permit Students studying in the Netherlands for less permit will be guided through all formalities by Bachelor students please note: regardless application procedure, return your completed than three months have to apply for a ‘multiple-
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