PART I VISION, MISSION AND GOALS
Chapter 1 Vision
Section 1. A university of excellence acknowledged in the country and in the Asia-Pacific Region for quality graduates and knowledge responsive to socio-economic needs
Chapter 2 Mission
Section 2. Provide quality and relevant education that will develop highly qualified and competitive human resources responsive to national and regional development
Chapter 3 Goals
Section 3. The University shall have the following Goals: 3.1. responsive and relevant education that will produce highly qualified and competitive graduates 3.2. development 3.3. -economic conditions of rural and urban communities 3.4. -operative University-community relationships. 3.5. -reliance 3.6. ary services
PART II ORGANIZATIONAL STRUCTURE
Chapter 4 University Organizational Structure
Page 1 of 45
Approved via Board Resolution No. 27-B, series of 2010 dated 07 September 2010 during the 15th Meeting (Regular) of the BPSU Governing Board
Chapter 5 Academic Group Organizational Structure
PART III GENERAL PROVISIONS
Chapter 6 Scope and Objectives
Section 4. Scope. This Manual covers all functions and operations of the University regarding academic policies, rules, regulations and protocol. Details for other areas and services shall be more comprehensively discussed in the other manuals of operations.
Section 5. Objectives. The following shall be the objectives of the BPSU Academic Manual: 5.1 To establish Academic policies and working guidelines to ensure the smooth operation of the University 5.2 To inform all employees by serving as an easy-to-read reference guide on the necessary information on the relationship of offices in the area of academics 5.3 To serve as a means in defining, understanding and communicating policies and procedures, identifying responsibilities, and providing guidelines in the performance of specific tasks concerning academics
Chapter 7 Definition of Terms
Section 6. The following terms used in this Manual have the following operational definition:
6.1. Ad Hoc Committee refers to any committee formed impromptu to address or work on a specific purpose. 6.1. Administrative Manual refers to the University’s manual of operations regarding administrative and financial matters. 6.2 Board refers to the Governing Board of the University which is its highest policy-making body. The words Board and GB, as used in this Manual, are interchangeable. 6.3 BPSU Code refers to the Board-approved document regarding general policies set by the University for all aspects of operations. 6.4 Campus Student Council refers to the duly elected governing body a campus.
Page 2 of 45
Approved via Board Resolution No. 27-B, series of 2010 dated 07 September 2010 during the 15th Meeting (Regular) of the BPSU Governing Board
6.5 Cluster refers to the group of faculty who share and teach a particular specialization. 6.6 College refers to an academic unit in which a particular program is housed 6.7 Conference refers to an assembly of professionals where specific topics are presented and discussed 6.8 Course refers to subjects taught under the program. 6.9 Curriculum refers to all programs offered by the University. 6.10 Dissertation refers to a lengthy, formal treatise, based on original research, written by a candidate for a doctoral degree 6.11 Employee – refers to both faculty and non-teaching personnel 6.12 Employees Association – the duly recognized association or federation of the members of the non-teaching staff of the 6.13 Faculty – refers to the body of instructors of each College, whether permanent or contractual 6.14 Faculty Association - the duly recognized association or federation of the faculty members, or the instructional staff, of the University 6.15 Grievance – A work related discontentment or dissatisfaction which has been expressed in writing and which, in the aggrieved employees opinion, has been ignored or dropped without due consideration. 6.16 Non-academic services are two-pronged: those that relate to student welfare and those that relate to student development. 6.17 On-the-Job Training refers to a training to which a graduating student is immersed for the purpose of providing orientation on the actual working situation, tools, equipment or documents that the trainees will use once they are employed. 6.18 Program refers to the academic program a student is enrolled in (e.g. Master of Arts in Education, BS Civil Engineering, Diploma in Engineering Technology, Associate in Computer Technology) 6.19 Satellite Campus refers to the all campuses other than the Main or Mother Campus. 6.20 Seminar refers to a gathering of a smaller group (as compared to a conference) of professionals who exercise a more active participation to the discussion and presentation of a specific subject matter. 6.21 Staff – refers to those employees classified under the non-teaching category 6.22 Standing Committee refers to a group of qualified and duly-assigned University employees, with continued existence and formed to so an assigned work on an on-going basis. 6.23 Tenure refers to the holding of a permanent status as an employee 6.24 Term refers to a specific period of time given to an official or office head to serve, usually as part of a designation 6.25 Thesis refers to original research required to finish a baccalaureate program or a masters program 6.26 Training is a process in which a participant is able to reach a certain standard of proficiency through lectures and hands-on experience and exposure 6.27 Workshop refers to an educational seminar or series of meetings with emphasis on interaction and exchange of information among a small number of participants
PART IV ACADEMIC COUNCIL
Chapter 8 University Academic Council
Section 7. Composition. The University shall have an Academic Council (ACCO) which shall consist of the University President as Chairman, the Vice-President for Academic Affairs, Vice President for Student Affairs, Campus Director(s), the Director of Student Services, Director of Operations, Planning and Development, Deans of various Colleges and all the members of its institutional staff with a rank not lower than Assistant Professor as members.
Section 8. Functions. The University Academic Council, as one of the advisory councils of the University, shall perform the following functions:
8.1 Determine, review and recommend for approval to the Governing Board the course offerings of the University; 8.2 Devise/Draft, review and recommend for approval to the Governing Board rules of discipline of and for the University; 8.3 Fix the requirements for the admission of students in the University as well as for their graduation and the conferment of degrees and submit the same to the Governing Board for review and approval.
Section 9. Meetings and Quorum. The following rules shall govern the meetings and quorum of the University Academic Council:
9.1 The University Academic Council shall have three (3) regular meetings during the academic year: at the beginning of each semester and before the end of the academic year. The President may call a special meeting upon the request of at least one-fifth of the members of the council, or whenever the President deems it necessary. 9.2 The University President shall be the Presiding Officer of the University Academic Council. In his absence, the Vice President for Academic Affairs or the Vice President for Student Affairs shall preside. 9.3 A quorum of the Academic Council shall consist of a simple majority of the members. 9.4 The Secretary of the University and of the Board of Regents shall be the Ex-Officio Secretary of the Council. He/She may designate his/her staff to act as Secretary of the Council.
Page 3 of 45
Approved via Board Resolution No. 27-B, series of 2010 dated 07 September 2010 during the 15th Meeting (Regular) of the BPSU Governing Board
Section 10. Standing Committees. The Academic Council shall create such committee, standing or special, as it may deem necessary for the speedy disposition of its functions. The University President shall be an ex-officio member of every standing or special committee of the Council.
Committees shall be chaired by a member of the Academic Council duly designated by the Vice President for Academic Affairs. Committee members shall be selected and appointed based on selection and appointment criteria and procedure:
Chapter 9 ACCO Executive Committee
Section 11. Composition. The Executive Committee shall be composed of the administrative key officials of the University including the Chairmen of the respective ACCO Standing Committees:
Section 12. Function. Main function of the ACCO Executive Committee is to act as the principal forum for the Standing Committees with regard to program/project proposals, policies and standards before such will be endorsed to University Academic Council.
Section 13. Meetings. The Executive Committee meets at times as the President may determine. However, he/she shall issue a call for special meeting when requested by a majority vote of its members.
Chapter 10 ACCO Curriculum and Syllabus Committee
Section 14. Composition. The ACCO Curriculum and Syllabus Committee shall be composed of Chairman and Vice Chairman who shall be appointed by the University President, upon the recommendation of the Vice President for Academic Affairs who shall screen from a list endorsed by the Deans of each College, Cluster Heads and College/Program Coordinators, and select ACCO members.
Section 15. Function. The University Curriculum Committee is a standing committee to advise and guide members of the curriculum committees in the College level in its review of curricular programs. This committee provides a channel on curriculum matters for communication, advice, support and liaison among academic programs, educational support services, and administrative units.
The purpose of the Curriculum and Syllabus Committee is to evaluate whether courses and programs actually fit into the curriculum of BPSU as defined by the university’s mission statement. As such, this committee examines pertinent documents relating to new academic programs and proposals for changes in academic programs.
Curriculum review and approval is a collaborative process with faculty and academic administration, and is designed to ensure that all courses and programs are based upon fields of study appropriate to higher education, aligned with the University mission, vision, goals and objectives, consistent with institutional standards of quality and in compliance with regional and national accreditation standards and requirements set by the Commission on Higher Education (CHED). The University Policy on Curriculum Evaluation has the following purposes: 15.1 to institutionalize procedures for course and program curriculum review and action; 15.2 to identify related administrative functions; and 15.3 to provide guidance to faculty and staff regarding review and approval of curricular issues.
Section 16. Meetings. The Committee shall meet at least two (2) times within a semester. Additional meetings are scheduled as needed within the semester. There may be work assignments for members between meetings. Share-point collaborations, e-mailing, and smaller group meetings will be used between full group meetings to ensure the efficient and effective use of the committee’s time.
Chapter 11 ACCO Student Admission Committee
Section 17. Composition. The Student Admission Committee of the Academic Council shall consist of:
17.1 The Vice President for Student Affairs as chairman 17.2 The Dean of the College or representative as co-chairman 17.3 The University Registrar and Campus Registrars 17.4 The faculty representatives of each college 17.5 University and Campus Admission Personnel
Page 4 of 45
Approved via Board Resolution No. 27-B, series of 2010 dated 07 September 2010 during the 15th Meeting (Regular) of the BPSU Governing Board
Section 18. Function. The Student Admissions Committee shall develop operational guidelines to ensure that specific requirements are set for students as a basis for their admission or re-admission to the University.
The Student Admission Committee shall undertake research; as well as advise, monitor and make recommendations to the Academic Council on: 18.1 Admissions and transfer policy, 18.2 Selection policy for admission, 18.3 Entry requirements including prerequisites, 18.4 Recognition of external academic programs as entry pathways 18.5 Policy on assessment and recognition of foreign student’s qualifications 18.6 Policy matters relating to the university’s relationships with external stakeholders such as CHED, TESDA and other universities and all school systems.
Section 19. Meetings .A quarterly meeting is designed to ensure that smooth implementation of issues and concerns of the committee are realized except in cases that an emergency meeting is to be called upon. Chapter 12 ACCO Performance Appraisal of Faculty Committee
Section 20. Composition. The ACCO Performance Appraisal of Faculty Committee shall be composed of Chairman and Vice Chairman who shall be appointed by the University President, upon the recommendation of the Vice President for Academic Affairs who shall screen a list endorsed by the Deans of each College, select ACCO members.
Section 21. Function. The Performance Appraisal of Faculty Committee is charged to design and implement a performance appraisal system for the teaching staff of BPSU. It is tasked to provide feedback regarding the quality of the instructors’ work performance, as well as devise a system on how to develop professional and personal skills of the instructors.
Its specific responsibilities are the following:
21.1 Conduct periodic review or assessment of the evaluation instrument 21.2 Revise the performance appraisal instrument as needed 21.3 Ensure uniformity in the administration of the Performance Appraisal Instrument (PAI) 21.4 Recommend areas for improvement based on the result of evaluation 21.5 Recommend faculty for PRAISE based on the result of evaluation
Section 22. Meetings. The Committee shall meet at least two (2) times within a semester. Additional meetings are scheduled as needed within the semester.
Chapter 13 ACCO Textbook and Instructional Materials Committee
Section 23. Composition. The ACCO Textbook and Instructional Materials Committee shall be composed of Chairman and Vice Chairman who shall be appointed by the University President, upon the recommendation of the Vice President for Academic Affairs who shall screen the list endorsed by the Deans of each College, and select ACCO members. Representatives from the Office of the University/Campus Library maybe also invited during its meeting.
Section 24. Function. The Textbook and Instructional Materials (TIM) Committee shall be responsible for monitoring the procedures for selecting, adopting, and discarding instructional materials owned and used by a particular department and for recommending instructional materials adoption. The Committee will ensure that instructional materials are selected in conformity with established selection criteria.
The committee assists the Vice President for Academic Affairs in the formulation of policies relative to the instructional program of the University. TIM policies and standards deliberated by the committee are submitted to the Academic Council for resolution. Guidelines and resolution of issues and concerns relative to its implementation are submitted to the Administrative Council for appropriate decision subject to the approval of the Board of Regents.
The Committee’s specific functions include: 24.1 The Textbook/Instructional Materials (TIM) Committee will be responsible for monitoring the procedures for selecting, adopting, and discarding instructional materials owned and used by a particular department or cluster and for recommending instructional materials adoptions. 24.2 The committee will ensure that instructional materials are selected in conformity with the established selection criteria.
Section 25. Meetings. The Committee shall meet at least two (2) times within a semester. Additional meetings are scheduled as needed within the semester.
Page 5 of 45
Approved via Board Resolution No. 27-B, series of 2010 dated 07 September 2010 during the 15th Meeting (Regular) of the BPSU Governing Board
Chapter 14 ACCO Conferment of Degree Committee
Section 26. Composition. The ACCO Conferment of Degree Committee shall be composed of Chairman and Vice Chairman who shall be appointed by the University President, upon the recommendation of the Vice President for Academic Affairs, who shall screen from a list endorsed by the Deans of each College, College Coordinators and select ACCO members. Representatives from the Office of the University/Campus Registrars may be also invited during its meeting.
Section 27. Function. The Conferment of Degree Committee shall recommend procedures relating to BPSU's commencement activities, and is tasked to accomplish various functions for commencement including: physical set-up, line- up of candidates, faculty, processional, program preparation, preparation of required lists of candidates for faculty and program printing. The Committee shall also coordinate other functions related to commencement including candidate and college marshal instruction, preparation and printing of the final plan, and handling of special guests. The Committee also functions to include the revocation of degrees conferred, computation and deliberation of grades of honor students.
Section 28. Meetings. The committee shall meet at least two weeks after Midterm of every second semester to deliberate the requirements of graduating students and other issues related to graduation.
Chapter 15 ACCO Accreditation Committee
Section 29. Composition. The ACCO Accreditation Committee shall be composed of Chairman and Vice Chairman who shall be appointed by the University President, upon the recommendation of the Vice President for Academic Affairs who shall screen the list endorsed by the Deans of each College, College Coordinators, and select ACCO members. Area Chairman from respective programs maybe also invited during its meetings.
Section 30. Function. The Conferment Degree shall recommend procedures relating to accreditation activities and is tasked to monitor the progress/updating on program evaluation, assist the Academic Council in implementing the standards and guidelines issued and/or provided by the accrediting agency.
Section 31. Meetings. The Committee shall meet at least two (2) times within a semester. Additional meetings are scheduled as needed within the semester.
Chapter 16 Campus Academic Council
Section 32. Composition. Members of the Campus Academic Council are the same members of the University Academic Council but are classified according to their respective campuses. This Council shall convene with the ACCO Chairman or Standing Committee Chairman to settle academic concerns of the various Colleges under each Campus.
PART V UNIVERSITY OFFICIALS AND HEADS FOR ACADEMIC AFFAIRS
Chapter 17 Vice President for Academic Affairs
Section 33. Manner of Appointment. The President shall be assisted by a Vice-President for Academic Affairs (VPAA). His/Her designation shall be confirmed by the Board of Regents upon the recommendation of a duly constituted Search Committee, and after endorsement from the BPSU President, for a period to be specified by the Board, or until sooner revoked. He/She shall be given an equivalent teaching load of fifteen (15) units for this designation.
Section 34. Powers and Duties. The VPAA shall exercise the following:
34.1 Promulgate and implement rules and regulations to carry out BPSU objectives, policies, functions, plans, programs and projects under his/her jurisdiction; 34.2 Supervise the offices of the Deans, Registrar, In-charge of Program and Institutional Accreditation, In-charge of National Service Training Program (NSTP), and In-charge of On-the Job Training; 34.3 Act as Co-Chair of the Academic Council; 34.4 Act as Co-Chair of the Library Advisory Board (LAB); 34.5 Act as Chairperson the Recruitment, Selection and Promotion Board for personnel under his/her jurisdiction; 34.6 Review proposals and guidelines submitted by the Deans under his/her supervision;
Page 6 of 45
Approved via Board Resolution No. 27-B, series of 2010 dated 07 September 2010 during the 15th Meeting (Regular) of the BPSU Governing Board
34.7 Approve any deviation from rules on class size as recommended by the Dean, consequently including the same in annual academic report for future reference; 34.8 Prepare and recommend the release of budget for the operation of the office and suggest other plans and activities related to existing programs; 34.9 Represent the President in all academic concerns.
Chapter 18 Dean
Section 35. Manner of Appointment and Term. The Dean shall be appointed by the Board of Regents through the recommendation of a duly-constituted Search Committee, and confirmed by the Board of Regents. He /She shall serve for a period of three (3) years or until terminated subject for reappointment for another term only. He/She shall be given an equivalent teaching load of twelve (12) units for this designation.
Section 36. Powers and Duties. The Dean shall exercise the following:
36.1 Exercise educational leadership among the faculty; 36.2 Provide leadership in professional upgrading through the conduct of researches, community and extension services; 36.3 Formulate College policies after due consultation with the Academic Council; 36.4 Consolidate the budgetary requirements of the College under his/her supervision based on the projections submitted by the College Coordinator; 36.5 Plan a program of curriculum development with the assistance of the College Coordinator; 36.6 Assign faculty who will direct and advise students in their program of study in academics or shop work; 36.7 Implement a definite program of supervision aimed at upgrading the quality of instruction by: 36.7.1 Exercising supervision over faculty attendance; 36.7.2 Exercising supervision over classroom management and instruction improvement without jeopardizing the academic freedom of the faculty; 36.8 Coordinate the admission and classification of students and their assignments to classes to the Offices of Admission, Guidance Services and College/Campus Registrar by reviewing the curricular loads of the faculty and students; 36.9 Supervise and administer the affairs of the students within their respective Colleges; 36.10 Submit to the Office of the President, through the Presidential Staff, pertinent reports on his/her College, copy furnished to the Office of the VPSA; 36.11 Submit a written report to the Office of the Vice President for Academic Affairs at the beginning of each semester of the vacancies in the faculty, stating the positions to be filled up and the qualifications required; 36.12 Make a written report, in consultation with the College Coordinator concerned, on the performance of the members of the faculty of his/her College; 36.13 Administer the evaluation of faculty and participate in the campus promotion and recruitment activities; 36.14 Recommend to the VPAA the transfer of assignments of faculty members based on exigency of service, upon consultation with faculty concerned, and College Coordinator; 36.15 Transmit to the Office of the Vice President for Academic Affairs with his/her comment or recommendation, all proposals affecting courses of study, instruction, scholarship, exchanges, offers of aid, and similar matters received by his/her College from any source inside or outside BPSU; 36.16 Prepare the budget for the operation of the office and suggest other plans and activities related to existing programs; and 36.17 Perform other tasks as may be assigned by the VPAA and/or President.
Chapter 19 College Coordinator
Section 37. Manner of Appointment and Term. The College Coordinator shall be designated by the President upon the recommendation of the Dean. His/her term of office shall be for one (1) year subject for re-appointment for another term only. He/shall be given an equivalent teaching load of three (3) units for this designation.
Section 38. Powers and Duties. The Coordinator shall:
38.1 Coordinate with the Dean in the implementation of programs and policies, and in the preparation of budgetary requirements, cash report, work plans, curriculum enhancement, and other related activities in his area; 38.2 Exercise leadership in his department in the fields of research, professional growth, community and extension service, classroom and time management; 38.3 Assist the Dean in the preparation of the teachers’ load, monitoring faculty attendance, initiating professional development programs for the professional growth of the faculty, and orientation of new faculty and students; 38.4 Assist the Dean in coordinating with the Selection and Promotion Board in the recruitment and promotion of instructors in his/her area 38.5 Make recommendations to higher officials of BPSU, through and in consultation with the Dean, copy furnished the Campus Director, and 38.6 Assist the Dean in the procurement of instructional materials and supplies and in monitoring the proper upkeep and repair of rooms and other facilities in the area.
Page 7 of 45
Approved via Board Resolution No. 27-B, series of 2010 dated 07 September 2010 during the 15th Meeting (Regular) of the BPSU Governing Board
Chapter 20 Cluster Chairman
Section 39. Manner of Appointment and Term. The Cluster Chairman shall be designated by the President upon the recommendation of the Vice President for Academic Affairs. His/her term of office shall be for one (1) year subject for re- appointment for another term only.
Section 40. Powers and Duties. The Cluster Chairman shall:
40.1 Exercise leadership in his cluster with regard to curriculum and syllabus enhancement 40.2 Coordinate with the respective Deans as to professional development of the Cluster members such as attendance to seminars, trainings, symposia and the likes 40.3 Conduct periodic meetings and echo-seminars
Chapter 21 University Registrar
Section 41. Manner of Appointment. The University Registrar shall be appointed by the President upon the recommendation of the Recruitment, Selection and Promotion Board, and confirmed by the Board of Regents.
Section 42. Powers and Duties. The University Registrar shall:
42.1 Take charge of registration and enrollment; 42.2 Issue records on schedule of classes and major examinations; 42.3 House and sign student scholastic records; 42.4 Prepare and sign diplomas, awards and certificates, catalogues, directories, and relevant announcements; 42.5 Prepare the academic calendar in accordance with CHED memorandum; 42.6 Exercise direct supervision over the designated Campus Registrars; and 42.7 Prepare the budget for the operation of the office and suggest other plans and activities related to existing programs.
Chapter 22 Campus Registrar
Section 43. Manner of Appointment and Term. The University Registrar shall be appointed by the President upon the recommendation of the Recruitment, Selection and Promotion Board, and confirmed by the Board of Regents.
Section 44. Powers and Duties. The Campus Registrar shall:
44.1 Take charge of registration and enrollment; 44.2 Issue records on schedule of classes and major examinations; 44.3 House and sign student scholastic records; 44.4 Prepare diplomas, awards and certificates, catalogues, directories, and relevant announcements; 44.5 Prepare the budget for the operation of the office and suggest other plans and activities related to existing programs.
PART VI ACADEMIC WORKFORCE
Chapter 23 Faculty
Section 45. Composition. The body of instructors of each college constitutes its faculty. The Faculty is an institutional and instructional component and member of the educational community of BPSU. It consists of the President of the University, the Vice-President for Academic Affairs, the Deans, and all Professors, Instructors, and Lecturers of BPSU with academic loads.
Section 46. Regular Faculty Members. The regular members of the Faculty shall include University Professors, Professors, Associate Professors, Assistant Professors, and Instructors.
Page 8 of 45
Approved via Board Resolution No. 27-B, series of 2010 dated 07 September 2010 during the 15th Meeting (Regular) of the BPSU Governing Board
The qualifications of a Professor, Associate Professors, Assistant Professors and Instructors are included in the Appendix Total Points and Equivalent Faculty Rank, BPSU Merit Selection and Promotion Plan.
Section 47. Non-Regular Faculty Member. Non-regular members shall include the following:
47.1 Adjunct Faculty are cooperating teachers who are directly involved in the supervision of students performing their off-campus practice teaching. The University can provide incentives to the adjunct faculty and to the cooperating institution, which can be in the form of staff development, instructional materials or financial assistance. 47.2 Associate Faculty are instructors based in a particular College/Department who are invited to render instruction, research, and extension or production services to other Colleges Departments within the University. 47.3 Contractual Faculty are faculty members hired on a full time, monthly basis to conduct special instruction and/or research services to the University. 47.4 Exchange Professor. An Exchange Professor is a professor coming from the campuses and invited to render services in the form of instruction, research, extension, and the like in the main campus or vice versa for a fixed period of time, usually from six (6) months to two (2) years. 47.5 Lecturer. A Lecturer designation is given to a non-regular member of the teaching staff who is on a temporary status and paid on an hourly basis. Depending on his/her qualifications, a rank of "Lecturer", "Senior Lecturer", or "Professorial Lecturer" may be given. 47.6 A Professorial Lecturer is equivalent to an associate professor or full professor in the regular faculty rank. Unless the candidate for the position is outstanding in her/his line of study and her/his competence and prestige entitle her/him to recognition as an expert by her/his colleagues in the field, s/he shall not be recommended for a rank higher than that of senior lecturer. 47.7 The maximum allowable teaching load of a lecturer is six (6) units per semester/trimester/term at any one time in all units of the University or an aggregate maximum of eighteen (18) units teaching load in a year, unless otherwise authorized by the University President in meritorious cases. 47.8 Part-Time Faculty Members. These are faculty members employed to teach on a term basis (semester or summer). They receive remuneration on an hourly rate. Though their presence is required during class hours only, they are also expected to undertake assigned tasks and spend time to conduct research, improve and augment productivity, and promote and develop extension services in pursuance of the vision-mission of the University. 47.9 Professor Emeritus is a retired faculty member or administrator who holds the rank of at least Full Professor at the University upon his/her retirement and is given the title in recognition of exceptional competence in his/her field of specialization. He/she is likewise invited to render instructional or research services. 47.10 Visiting Faculty Members. Visiting professors are those invited by the University from other institutions to render services in the form of instruction, research, extension, and the like for the duration of a program. Foreign professors who are invited to speak in a forum, symposium, or a lecture series fall under this category. The terms of employment will depend on the memorandum of agreement executed by the University with the home institution of the professor concerned or upon the terms of the invitation. Compensation will be on a case-to-case basis. Requests for funding, however, should be made in advance by the requesting unit for purposes of allocation of funds
Chapter 24 Non-Teaching Staff
Section 48. Description. Non-teaching staff are the group of personnel detailed in academic offices to assist in the preparation of the various documents, trainings, researches related to curriculum and instruction.
PART VII ACADEMIC UNITS
Chapter 25 Colleges
Section 49. Description. The University is comprised of different colleges which offer various programs located in the different campuses. Each college shall offer programs that are relevant to its field of specialization upon compliance with set requirements issued by the CHED and other pertinent government agencies.
Chapter 26 Laboratory School
Section 50. Description. As mandated by law, this University shall offer basic secondary education through laboratory high schools. Laboratory high school also exists as an independent school system that provides training opportunities for student teachers from the College of Education and to serve as a demonstration and educational research center.
It shall be headed by a Laboratory School Coordinator who is directly responsible for the academic operations of the unit.
Page 9 of 45
Approved via Board Resolution No. 27-B, series of 2010 dated 07 September 2010 during the 15th Meeting (Regular) of the BPSU Governing Board
Chapter 27 Academic Clusters
Section 51. Description. Clusters are groups of faculty members handling related courses based on their field of specialization. Each cluster shall be headed by a Chairman.
PART VIII PROCEDURES AND STANDARDS
Chapter 28 Student Admission
Section 52. Basic Policy. Admission to the University shall be made without regard to race, color, age, national origin, gender, marital status, and belief. All reasonable efforts shall be made to accommodate students with physical and learning disabilities. Some specific information, records, and forms shall be required of all applicants. Admission of all students shall be primarily based on academic preparedness and the ability of individual students to benefit from the academic programs.
The University is empowered to deal with their right not to accept any applicant whose qualifications do not meet the standards and requirements of the programs.
Chapter 29 Admission Management
Section 53. Responsibility. The Office of the Student Affairs through the Office of Admissions will ensure consistent processes and regulations for admission management.
Section 54. General Admission Requirements. For the undergraduate program, the following requirements shall be set:
54.1 For Freshmen which refer to High School graduates who have not attended college 54.1.1 Entrance Test Result and Admission Slip for qualifiers shall be issued by the Office of the Admission. For the wait listed, Admission Slip shall be issued by the Office of the Dean. 54.1.2 Original High School Report Card or Form 138/PEPT/ALS Certificate 54.1.3 Medical Examination Certificate from the University/Government Physician 54.1.4 NSO copy or Local Civil Registrar Authenticated copy of Birth Certificate 54.1.5 Two (2) copies 1 ½ x 1 ½ picture with name tag (required color coded background per college) 54.1.6 Long Brown Folder
54.2 For Transferees which are students who have already taken some college programs or have already enrolled in other HEIs. 54.2.1 Entrance Test Result issued by the Office of the Admission (Guidance Office) 54.2.2 Admission Slip Form issued by the College Dean 54.2.3 Honorable Dismissal/Transfer Credential 54.2.4 Original and authenticated copy of Transcript of Records 54.2.5 Medical Examination Certificate from the University/Government Physician 54.2.6 Authenticated copy of Birth Certificate from Local Civil Registrar or National Statistics Office (NSO) 54.2.7 Two (2) copies 1 ½ x 1 ½ picture with name tag (required color coded background per college) 54.2.8 Long Yellow Folder
54.3 For Foreign Students who graduated from high schools abroad and who have not enrolled in international HEIs: 54.3.1 Entrance Test Result issued by the Office of the Admission (Guidance Office) 54.3.2 Admission Slip Form issued by the College Dean 54.3.3 Original High School Report Card/Transcript of Records/Scholastic Records duly authenticated by the Philippine Embassy or consulate in the Applicant’s Country of Origin 54.3.4 A notarized affidavit of support and proof of adequate financial support 54.3.5 Equivalent High School Diploma 54.3.6 Certificate of Good Moral Character 54.3.7 Authenticated Birth Certificate 54.3.8 Medical Examination Certificate from the University/Government Physician 54.3.9 Original or certified copy of Birth Certificate 54.3.10 Certified copy of Alien Certificate of Registration (ACR) 54.3.11 Study Permit from the Commission on Higher Education (CHED) 54.3.12 Authenticated copy of Student Visa and Passport 54.3.13 Two (2) copies 1 ½ x 1 ½ picture with name tag (required color coded background per college) 54.3.14 Long Brown Folder
54.4 For Re Admission of students who would like to continue their program after taking the leave of absence:
Page 10 of 45
Approved via Board Resolution No. 27-B, series of 2010 dated 07 September 2010 during the 15th Meeting (Regular) of the BPSU Governing Board
54.4.1 Copy of Approved Leave of Absence 54.4.2 Evaluation Record Form from the Registrar’s Office 54.4.3 Admission Recommendation from the College Dean 54.4.4 Two (2) copies 1 ½ x 1 ½ picture with name tag (required color coded background per college) 54.4.5 Medical Examination Certificate from the University/Government Physician 54.4.6 Long White Folder
54.5 For Transfer Within BPSU, students from another campus who have completed at least fifteen (15) collegiate academic units or one (1) semester, may be admitted as transfer students subject to the rules of the admitting college. 54.5.1 Application Form for Admission to College 54.5.2 Clearance from the previous College 54.5.3 True copy of the grades or evaluation checklist/record form 54.5.4 Certificate of No Disciplinary Records from the Guidance Office 54.5.5 Student Personal Data Sheet 54.5.6 Two (2) copies 1 ½ x 1 ½ picture with name tag (required color coded background per college) 54.5.7 Admission recommendation from the College Dean 54.5.8 Long Green Folder
54.6 For students Dismissed from another College of BPSU Campuses No readmission of dismissed or disqualified students shall be considered by the College Dean without the favorable recommendation of the Dean of the college where the student was dismissed. Cases in which the action of the College Dean conflicts with the recommendation of the University Guidance Counselor may be elevated to the Vice President for Academic Affairs whose decision shall be final. (Recast)
54.7 For the Graduate Programs, the following shall be observed: A student who has been admitted in the master’s program must have a cumulative average of 2.00 (85%) in the undergraduate level. Those enrolling in the doctoral level program must have a 1.50 (90%) average in the master’s program. Those who do not have the foregoing requirements maybe admitted and placed on probation provided he/she possesses the Graduate School Admission Examination (GSAE) and evaluation interview. The enrollee will have a change in status from “on probation” to “regular” after completing 18 units of courses with a grade of 1.50 or better for no less than 9 units. A grade of 2.00 is not acceptable. The documentary requirements for admission to the Graduate School are: 54.7.1 Correctly and completely accomplished Application for Admission (Graduate School Form s- 0001). 54.7.2 Original Copy of Transcript of Records (TOR) for all degrees earned and one (1) set photocopy. 54.7.3 For Doctor of Education program applicants are required to submit Original Transcript of Record (TOR) for both Bachelor’s and Master’s Degree along with the copy of their MS/MA Thesis. 54.7.4 Two (2) copies 1 ½ x 1 ½ picture with name tag with plain white background 54.7.5 Authenticated copy of Birth Certificate from Local Civil Registrar or National Statistics Office (NSO) 54.7.6 Authenticated Marriage Contract (for married female applicant) 54.7.7 Medical Certificate issued by licensed physician 54.7.8 Permit to Study, if presently employed. 54.7.9 A three hundred word essay indicating his/her purpose for applying to the Graduate Program and future plans after completion of the program at the BPSU Graduate School
Section 55. Admission Procedure. The following shall be the standard procedure for admission:
55.1 Filling out and submission of the BPSU-CAT Application Form available at all BPSU campuses; 55.2 Payment of the scheduled non-refundable testing fee at the Cashier’s office; 55.3 Submission of (2) two recent 1 ½ x 1 ½ pictures with name tag; 55.4 Submission of certified photocopy of latest Form 138 (Report Card)/PEPT/ALS Certificate or Certification of Grades from the school principal; 55.5 Filling out correctly and completely of the application for BPSU-CAT Form personally at the testing center; 55.6 Securing a test permit which reflects the date, time, and place of examination; 55.7 Presentation of the test permit during examination day, applicant is also advised to bring two (2) pieces No. 2 lead pencils, sharpener and rubber eraser to be used in the examination; 55.8 Posting of examination results through the university website at (www.bpsu.edu.ph), or personal inquiry and confirmation at the Guidance Office; 55.9 Preparation of the requirements for admission, if the applicant passes the examination
Section 56. Quotas. The College Dean shall notify the Vice President for Student Affairs of all quotas fifteen (15) days in advance for any program before the posting of the result of entrance test. In the case where the anticipated number of qualified applicants is expected to exceed the quota, the Dean of the College may limit acceptance to those who meet all admission criteria and those who are the most academically competitive.
Section 57. Waiting Lists. When demand exceeds availability in any given open program, an applicant may be put on the waiting list if he/she qualifies for admission. When slot in the program becomes available, waitlisted applicants will be
Page 11 of 45
Approved via Board Resolution No. 27-B, series of 2010 dated 07 September 2010 during the 15th Meeting (Regular) of the BPSU Governing Board notified and offered acceptance. Waiting lists shall be established and managed by the College Dean by programs or major courses. Waiting lists should be posted simultaneously with those students who successfully qualify for the admission. Benchmark dates will also be determined by the College Dean and the applicants shall be assessed according to set admission criteria.
Section 58. Posting of Entrance Test Results. The Office of the Vice President for Student Affairs through the Office of Admissions shall notify individual applicants of admission decisions in writing and publish benchmark dates for processing of papers. BPSU Website (www.bpsu.edu.ph) and Announcements Boards located in all BPSU campuses will be used for posting of the entrance test results and this includes the waiting lists.
Section 59. Pledge Upon Admission. Every student shall, upon admission, sign the following pledge:
“In consideration of my admission to the Bataan Peninsula State University, and of the privileges of students in this institution, I hereby pledge to abide by and comply with all the rules and regulations laid down by the Bataan Peninsula State University and in the College in which I am enrolled.”
Refusal to take this pledge or violation of its terms shall be sufficient cause for denial of admission or dismissal.
Section 60. Students Masterlist. List of officially enrolled students shall be issued by the Office of the University/Campus Registrar. Only students whose names appear in the list shall be admitted in the class.
Chapter 30 Transfer Students
Section 61. Students from Other HEIS. The following rules shall govern the admission of transfer students from other SUCs and HEIs: 61.1 They must have obtained an average grade of “2.5”, “80%” or “C+” or better with no failing marks, for all the collegiate academic units they have earned outside of BPSU; 61.2 They are honorably dismissed from their previous school 61.3 They will have to complete in this University no less than 50% of his/her units required for his/her program; 61.4 The quota set by the Dean of the College concerned for the course to which he/she seeks admission has not yet been filled up; 61.5 They shall undergo the same screening procedure that an entering new student undergoes 61.6 They shall be on probation basis until such time that: 61.6.1 The Registrar of the institution where he/she came from has submitted all the credentials required for admission; 61.6.2 The transferees have repeated, in accordance with BPSU policies, all courses taken outside BPSU which were not credited. 61.7 They have satisfied admission requirements set by the University.
Section 62. Course Validation. The University allows for the accreditation of subjects taken by student-transferees from the University where they came from.
The college from where the student-transferee is presently enrolled in undertakes the evaluation of the subjects taken from the previous university/college.
The Office of the Registrar is furnished a copy of the evaluation for permanent recording in the student’s academic file.
Section 63. Students From One BPSU Campus to Another. Students of the University from other campuses may request for transfer to another campus provided that a slot is available in the requested campus.
A letter of request endorsed by the Campus Director where the student came from will have to be addressed to the University President through the College Dean.
Chapter 31 Shifting Programs
Section 64. To Another College of the University. Ideally, students are discouraged from shifting programs; however, approval is granted on a case-to-case basis.
Approval for such a request will depend on the availability of a slot in the program requested, the number of units already enrolled in the previous program and the underlying reason why such a request is made.
Page 12 of 45
Approved via Board Resolution No. 27-B, series of 2010 dated 07 September 2010 during the 15th Meeting (Regular) of the BPSU Governing Board
The approval is granted by the accepting College Dean and endorsed by the College Dean of the previous program enrolled by the student. The Office of the Registrar will have to be provided with a copy of the approved letter of request for record purposes.
Section 65. Request to Shift Program Within the Same College of the University. As in the previous case, requests for shifting of programs are discouraged. However, if the case merits consideration, the approval will depend on the availability of slots. The student will have to seek the endorsement of his/her College Coordinator to the College Coordinator of the desired course.
The College Dean will have to approve of the request and the Office of the Registrar will have to be notified and given a copy of the letter of request for record purposes.
Chapter 32 Registration/Enrollment Procedure
Section 66. Rationale. A student must be officially registered in order to receive credit for course work. The BPSU Official Registration Form shall be completely and correctly accomplished and shall be filed at the Office of the Registrar.
Section 67. Registration for Incoming Freshmen. The following shall be the standard procedure for registration of incoming freshmen:
67.1 Issuance of the Notice of Admission by the Office of Admission; 67.2 Physical and medical examination at the University Health Services Office, with successful applicants required to submit a chest x-ray result; 67.3 Securing and proper accomplishment of Registration Forms from the College; 67.4 Reporting to the designated adviser for course advising; 67.5 Signing of Registration Form by the College Coordinator; 67.6 Approval of the Registration Form by the College Dean; 67.7 Enrollment in the National Service Training Program (NSTP) via its designated Coordinator; 67.8 Physical Education Department for P.E. registration/enrolment; 67.9 Accounting Office for assessment of fees; 67.10 Payment at the Cashier’s Office; 67.11 Payment of the Student Privilege Fee at the office of student government; 67.12 Management Information Systems Office for the ID application; 67.13 Office of Student Affairs for the Student Group Insurance; 67.14 Submission of the following to the Registrar’s Office: 67.14.1 registration forms (for stamping of official enrolment) 67.14.2 original copies of high school card/transcript 67.14.3 records and Certificate of Good Moral Character 67.15 Submission of copies of registration forms to the following offices: 67.15.1 College Dean’s office for the Dean’s copy 67.15.2 Accounting Office for the Accounting’s copy
After being officially enrolled, the student shall come back on the first day of classes for the issuance of class cards.
Chapter 33 Intra-Campus/Inter-Campus Registration
Section 68. Proper Authorization. No student enrolled in any campus/college shall be allowed to take any course in other campus/college without a written permit from the Campus Registrar and the Dean of College concerned. The authorization shall be in writing to be recorded by the Office of the University Registrar, and shall specifically describe the course authorized.
Section 69. Maximum Allowable Units. A student shall be allowed to enroll a maximum of six (6) units only, subject to the evaluation as to the student’s academic loading, scholastic standing and schedule. The rate of tuition in the College he/she wishes to enroll shall be applied.
Section 70. Registration Schedule. Schedule of inter- and intra-campus registration shall be within the period of adding/dropping/changing of course.
Chapter 34 Cross Registration to and From Other HEIs
Page 13 of 45
Approved via Board Resolution No. 27-B, series of 2010 dated 07 September 2010 during the 15th Meeting (Regular) of the BPSU Governing Board
Section 71. Request to Cross Enroll. The requests for cross-enrolment shall be recommended by the College Coordinator concerned and submitted to the Office of the College Dean or Campus Director. Cross-enrolment permits will be issued by the Office of the Registrar based on the approved request from the College Dean/Campus Director.
Section 72. Within the University. No student shall be registered in any college of this University without the recommendation of the concerned Dean with the approval of the University/Campus Registrar.
The total number of units of credit for which a student may register in two or more colleges in this University shall not exceed the maximum allowed by the rules on academic load.
Section 73. To Other Higher Education Institutions (HEIs). No student enrolled in the University shall be given any credit for any course taken in another university, college, or school unless the permit to cross enroll is requested by the student and shall be recommended by the Dean of the College and approved by the Vice President for Academic Affairs. The University Registrar shall specify the subjects authorized.
A graduating student in the University may be authorized to cross-register/enroll in another institution of learning for subjects which are not offered in the University but are included in his/her curriculum, or, in the case of a graduate student, when there is no other subject the student can take.
Section 74. From Other Higher Education Institutions (HEIs). No student enrolled in any other HEI shall be admitted to University without a written permit from their Registrar. The permit shall state the total number of units and the course that the student is authorized to cross-register in. Admission is subject to the availability of slots and must have the approval of the Dean of the College concerned.
Section 75. Registration Period. No student shall be registered in any program outside the regular registration period indicated in the academic calendar.
Chapter 35 Academic Programs
Section 76. Definition and Rationale. Academic Program is a structured set of teaching and learning experiences designed to lead student development of intended student learning outcomes and to award an associate, bachelor, masters, professional, or doctoral degree identified by a separate Program Code. The purpose is to provide for a periodic examination by faculty and administration of the extent to which established academic programs are meeting their stated objectives and the extent to which their program objectives are still appropriate to University Mission and Vision.
Section 77. Levels of Academic Programs. During the deliberation of the program proposal, the level of the academic program shall be stipulated in the transmittal letter and feasibility study. It shall ensure the compliance with CHED and other regulating agencies.
The level of academic program being proposed shall fall under the following categories:
77.1 Post-Graduate. Doctoral Programs aim to develop the capacities of professional for developing new knowledge and strategies in specific areas within the broad field of science and practice. Such programs shall focus on the development and validation of new theories, models, programs and practices about the different aspects of educational process. 77.2 Graduate. Master’s Program aims to develop the competencies of professionals to undertake research in specific areas with the broad field of science and practice. Such program shall focus on replication, verification, validation, contextualization, and or application of theoretical knowledge about the different aspects of educational process. 77.3 Post-Baccalaureate. Postbaccalaureate Programs, or Post-Bac Programs, provide an alternate entry into postgraduate programs for students who have already obtained an undergraduate degree. 77.4 Baccalaureate. It is a four year or five year degree program with a comprehensive curriculum designed to prepare students in the field of work such as engineering, education, medical and allied fields, technology, humanities and the arts. 77.5 Technical –Vocational. Normally taught over two (2) years, technical and vocational education is offered to enhance students' practical skills at institutions usually accredited and approved by TESDA. 77.6 Basic Education level. Elementary school graduates are admitted into the secondary level which is a continuation of the elementary education programme and a preparation for higher education. The secondary course consists of four years.
Section 78. Program Status. The following shall be the status of programs:
78.1 Active curricular program is an existing program implemented in the whole university or respective campus and college with duly approved authority to offer, and anchored to the most recent memorandum of CHED.
Page 14 of 45
Approved via Board Resolution No. 27-B, series of 2010 dated 07 September 2010 during the 15th Meeting (Regular) of the BPSU Governing Board
78.2 Abolished curricular program is a program approved for permanent suspension or termination may be due in accordance to CHED order or when the demands and priorities of the university is considered and duly approved by BOR. 78.3 Frozen or Suspended program is a program that is under evaluation or observation which may be subject for abolishment due to decreasing demand, priorities of the institutions and/or strict enforcement of CHED requirements.
Section 79. Procedures on Declaration of Program Status. Prior to the declaration of the program regarding its status as active, frozen/suspended or abolished, the following procedure shall be observed: 79.1 Proposals to initiate curricular program status are presented and discussed at the program/college level. 79.2 If consensus is reached at the program/college level, the program/college sponsor prepares a proposal for curriculum review and evaluation. 79.3 Deans should discuss proposed status of the degree programs with the Vice President for Academic Affairs. 79.4 Proposals are reviewed and evaluated by the ACCO at scheduled meeting. 79.5 Approved proposals will be properly endorses by the Academic Council to the Board of Regents for final approval.
Section 80. Unfreezing Programs. The campus/college with an approved frozen/suspended program may unfreeze the same if the program application to unfreeze has been proved necessary upon deliberation and evaluation by the ACCO, subject to proper endorsement to the BOR. It shall follow the following protocol: 80.1 The proposals to unfreeze curricular program status are presented and discussed at the program/college level. 80.2 If consensus is reached at the program/college level, the program/college sponsor prepares a proposal for unfreezing the suspended program. 80.3 Deans should discuss proposed change of status of the degree programs with the Vice President for Academic Affairs. 80.4 Proposals are reviewed and evaluated by the ACCO at scheduled meeting. 80.5 Approved proposals will be properly endorsed by the Academic Council to the Board of Regent for final approval.
Section 81. Extension of a Program to Other Campuses. Academic programs may be extended to other campuses upon proper submission and approval of proposal. It shall follow a standard protocol. To wit: 81.1 Proposals to extend curricular program are discussed at the program/college level of both campuses. 81.2 If consensus is reached at the program/college level, the program/college sponsor prepares a proposal for program offerings review and evaluation. 81.3 Proposals are reviewed and evaluated by the ACCO at scheduled meeting. 81.4 Proposal sponsor, academic program/department, and the campus are notified of the ACCO actions. 81.5 Approved proposals are presented to the Academic Council for proper endorsement to the Board of Regent for final approval.
Section 82. Extension to and From Other HEIs Within the Country. Academic programs may also be extended to and from other HEIs upon proper submission and approval of proposal. The following protocol shall be observed: 82.1 Proposals to extend curricular program are discussed at the institutional level of BPSU and the HEI concerned. 82.2 If consensus is reached at both HEIs’ level, the institution sponsor prepares a proposal for the program offering’s review and evaluation. 82.3 Proposals are reviewed and evaluated by authorized offices of both HEIs at scheduled meeting. 82.4 Approval of the program offerings will be granted through Memorandum of Agreement between two (2) HEIs followed by BOR resolution of each institution.
Section 83. Extension to Foreign Institutions Via Consortium. Academic programs may also be extended to and from Foreign HEIs upon proper submission and approval of proposal. The following protocol shall be observed: 83.1 Proposals to extend curricular program are discussed at the institutional level of both BPSU and the foreign institution. 83.2 If consensus is reached by both, the institution sponsor prepares a proposal for the program offering’s review and evaluation. 83.3 Proposals are reviewed and evaluated by authorized offices of both institutions. 83.4 Approval of the program offerings will be granted through Memorandum of Agreement between BPSU and the foreign institution, followed by BOR resolution of each institution.
Chapter 36 Curriculum
Section 84. Rationale. BPSU has the responsibility to design, administer, and deliver a rigorous and coherent curriculum to equip the students with the capability to become productive citizens who continually contribute to a global and rapidly
Page 15 of 45
Approved via Board Resolution No. 27-B, series of 2010 dated 07 September 2010 during the 15th Meeting (Regular) of the BPSU Governing Board changing society. Curriculum review facilitates curriculum development and approval, ensures alignment between the designed, delivered, and assessed curriculum, and evaluates the effectiveness of the curriculum
Section 85. Curriculum Elements. The curriculum is a set of teaching and learning experiences intentionally designed to lead to well articulated learning outcomes. It is an academic plan consisting of the following major elements:
85.1 Mission of the Program: Philosophy and general goals that guide specific knowledge, skills, and values/dispositions (i.e., learning outcomes) to be learned 85.2 Content: the subject matter within which the learning experiences are embedded; program goals identify major content domains 85.3 Sequence: an arrangement of the subject matter intended to lead to specific learning outcomes 85.4 Learners: information about the learners for whom the curriculum is devised 85.5 Pedagogies: instructional activities by which intended learning outcomes may be achieved 85.6 Program Resources: materials, settings, and expertise to be used in the learning process 85.7 Assessment: the strategies used to determine if intended student learning outcomes are achieved 85.8 Revision and adjustment process: to implement changes in the curriculum based on experience and assessment results
Section 86. General Guidelines for Curriculum Revision/Enrichment. The curriculum review and evaluation process must follow a well defined sequence of actions between the initiation of a change and its final approval at the university level for endorsement to the BOR. There should be a well-orchestrated information flow process in place so that all stakeholders including faculty members, the concerned administrators, students, alumni, business community can participate in the management process.
Section 87. Specific Guidelines. The following shall be observed for curriculum revision and/or enrichment:
87.1 Proposals to initiate curricular revisions/introduce a new program, close an existing program are presented and discussed at the program/college level. 87.2 If consensus is reached at the program/college level, the program/college sponsor prepares a proposal for curriculum review and evaluation. 87.3 Deans shall discuss proposed new degree programs/changes in existing programs with the Vice President for Academic Affairs before developing a proposal. 87.4 Originating departments/campuses shall submit related changes/new programs as a package. 87.5 Other academic departments/campuses affected by a proposed change must be notified before the approval process is initiated. Reactions of these units to the proposed change shall accompany the proposal as it proceeds through approval channels. 87.6 At each step of the review and approval process, comments and recommendations may be added to a proposal. 87.7 Proposals that are not complete, clear, consistent, or accurate will be returned to the originating unit with proper remarks so that the department can suitably modify the proposal and resubmit the same. 87.8 Proposals are reviewed and evaluated by the ACCO Curriculum Committee at scheduled meeting.
Proposal sponsor, academic program/department, and the campus are notified of the Curriculum Committee actions.
Approved proposals are presented to the Academic Council for proper endorsement to the Board of Regent for final approval.
Section 88. Required Documents. The following shall be required for new programs, or for modifications in existing programs and/or courses:
88.1 New Course/Program 88.1.1 Transmittal letter 88.1.2 Evidence of compliance with CHED and other regulating agencies 88.1.3 Curriculum Change Form 88.1.4 Comprehensive Feasibility Study 88.1.5 Course syllabus in required format and addressing required criteria 88.1.6 Program curriculum map 88.2 Modified Program/Course 88.2.1 Transmittal letter 88.2.2 Evidence of compliance with CHED and other regulating agencies 88.2.3 Curriculum Change Form 88.2.4 Comprehensive Feasibility study 88.2.5 Course syllabus in required format and addressing required criteria 88.2.6 Program curriculum map 88.2.7 Comparison of existing and modified program in matrix form
Section 89. Calendar of Pacing of the Curriculum. Pacing of the curriculum calendar whether the offering is yearly, semestral, trimestral, or quarterly shall also be clearly stipulated in the curriculum proposal documentation and shall be approved by the ACCO for endorsement to the BOR.
Page 16 of 45
Approved via Board Resolution No. 27-B, series of 2010 dated 07 September 2010 during the 15th Meeting (Regular) of the BPSU Governing Board
Chapter 37 Syllabus
Section 90. Definition and Purpose. Syllabus is the primary summary of a course. Frequently, syllabus is viewed as a contract between a faculty member and students enrolled in the given course. It outlines the course, denotes what students may expect from the course (rationale, goals, objectives, and measurable learning outcomes), and locates the course in the curriculum.
During the first meeting, the syllabi shall be discussed to the intended class(es) and there proof of acceptance from the class through signature of receipt of the syllabus and minutes of the first meeting for proper documentation.
Section 91. General Guidelines for Course Syllabus Approval. The following shall be observed for the approval of the course syllabus: Members of each cluster convene to deliberate and finalize the content of the syllabus. Finalized syllabus is submitted by the Cluster Chair to the ACCO Curriculum Committee for review and evaluation. Approved syllabus is presented to the Academic Council for final approval. Validity of approval of syllabus shall be for the period of one (1) year only.
Section 92. Course Syllabus Format. All course syllabi must include the components that are identified in the Course Syllabus Format. It would be helpful if the syllabi followed the same order, but the order or outline is not the focus. The critical issue is that components are specified in all course syllabi. The course Syllabus Format specifies the core components required by the University that should appear in all course syllabi. They are:
92.1 Vision & Mission. This shall be the same as the University’s Vision and Mission. 92.2 Subject Code. It is a combination of number and letters that assigned for every course. It specifically gives information on the semestral offering of the subject as well as the year level 92.3 Subject Title. Is an indicator of the content of the course consistent with the academic practices in the discipline. 92.4 Intended For (Program & Year Level). It provides an information for whom the course in intended identifying the program and year level of the students 92.5 Schedule. The university produces a Schedule of Classes each semester and summer term. The Schedule of Classes contains the list of courses offered, faculty handling the course, days and number of hours. 92.6 Credit. This is credit toward a requirement, such as general education or a course requirement for a major or minor. 92.7 Pre-requisite. Is a successfully completed course or courses, skills, or knowledge a student must possess and demonstrate prior to registering to more advanced courses. 92.8 Description. Provide an overview of the course, a description of the type of student who is expected to take the course, and a statement of student responsibility for achieving learning outcomes. 92.9 General Objective. These are goals the course aims to accomplish at the end of the course. It is usually stated in one or two stated objectives 92.10 Specific Objective. These are the expected outcomes in terms of knowledge, understanding, skills and attitudes that students are expected to demonstrate upon successful completion of the course. 92.11 Course Outline. A document that outlines the structure of a course developed. The course outline includes a course description, credit hours, number, title, and topics outline with instructional hours or distance hours. Course outlines of courses will be reviewed and updated at least every year. 92.12 Methods of Teaching. It specify the methods that will be employed by the instructor in relation to the nature of the course 92.13 Course Requirements. These are quizzes, exams, research papers, projects, oral examinations and other similar requirements required by the instructor that will serve as basis for evaluation purposes 92.14 Criteria for Grading. Provide information regarding how grades will be determined. It identifies the components that will be included in determining the grade, identifies how each component will be weighted in the computation of the final grade and specify the grading scale. 92.15 References. List of textbooks, articles, workbooks, videos, software, or other special materials students will need to have in order to complete the course.
Chapter 38 Performance Appraisal of Faculty
Section 93. Guidelines for Faculty Performance Appraisal. The performance of all BPSU faculty will be evaluated based on the following guidelines:
93.1 Evaluation will be done by the Dean or the College Coordinator not later than the third (3rd) week after the midterm examinations of every semester. 93.2 The instruments that will be used for evaluation are: 93.2.1 PAI Form I - For the Dean and College Coordinator which consists of three parts, namely Part A for Instruction, Part B for Research and Part C for Extension. Part A will be used for faculty with ranks from Instructor to Assistant Professor. All the three parts will be used for faculty with ranks from Associate Professor to Professor. In rating part B and C of PAI Form I, the following guide shall be used:
Page 17 of 45
Approved via Board Resolution No. 27-B, series of 2010 dated 07 September 2010 during the 15th Meeting (Regular) of the BPSU Governing Board
Status of Completion Numerical Rating 100% Completed 5
75% Completed 4
50% Completed 3
25% Completed 2
Less than 25% Completed 1
Plus Factor which shall not exceed five (5) points shall be given to faculty with ranks of Instructor and Assistant Professor who had completed research/extension project using the following guidelines: For every completed Externally funded research/extension project - 3 points University research/extension project - 2 points College research/extension project - 1 point Classroom-based (action research) - 0.5 point
*If the project was done by several faculty, the point/points allotted will be divided among the researchers/extensionists.
93.2.2 PAI Form II - For Peer 93.2.3 PAI Form III - For Student
The performance rating of the faculty will be computed using PAI Summary Form I for Instructors and Assistant Professors and PAI Summary Form II for Associate Professors and Professors.
The results of evaluation shall be submitted to the Office of the Campus Director and Vice President for Academic Affairs not later than 3 weeks after the end of each semester.
Chapter 39 Textbook and Instructional Materials
Section 94. Rationale. The University recognizes the important contributions of textbook and instructional materials (TIM) to human learning. TIM as prominently introduced provides basic information in support of the teaching learning process. It comprises human and material resources of the academic program converged to effect the critical selection and critical implementation of instructional tool.
Section 95. General Guidelines. Policies are adopted to safeguard the interest of students as well as the faculty and staff on the use of textbook and instructional materials. To instill unified services, the University permits the use of textbook authored and co-authored by faculty. In conformity, TIM will be subjected to thorough deliberation based on the standards set by the TIM Committee.
In adherence, the following are adopted: 95.1 The selection, use and sale of TIM shall be in accordance with the standards set by the Committee. 95.2 The Committee is vested the authority to classify and categorize any TIM according to fitness in the curriculum, students and faculty members. 95.3 Any approved TIM found to be affected by plagiarism shall be withheld and the author/s shall be subjected to administrative liabilities. 95.4 The approved TIM shall only be valid for use to a maximum period of five (5) years unless otherwise submitted for re-evaluation. 95.5 Professors may prescribe one textbook only for one program. 95.6 Direct selling of TIM including those published in the open market is strictly prohibited. 95.7 Purchase of TIM to be used in the course shall be guided by policies of the Committee except in optional cases when needs arise specially as supplement laboratory text and manuals. 95.8 No faculty member shall prescribe TIM authored by other faculty and staff in exchange for good and/or financial gain. 95.9 Faculty and staff members may receive royalties in favor of the sale of TIM under authorship, provided it is approved by the Committee. Such royalty shall not exceed 50% of the selling price. 95.10 Sale of TIM to the students shall be handled by the BPSU Business Center. If capable, the Center shall likewise handle the printing of TIM authored by faculty and staff member of the University.
Page 18 of 45
Approved via Board Resolution No. 27-B, series of 2010 dated 07 September 2010 during the 15th Meeting (Regular) of the BPSU Governing Board
Section 96. Review and Approval. All faculty writers of BPSU are privileged to submit proposals to the TIM Committee for the purpose of initial writing arrangement of a manuscript. The proposal which is a part of the process maybe described as author conceived.
Since this is author-conceived, the selection of writers and qualifications, title of work and assignment for each writer in cases if more than two must be sustained. Faculty writers must be primarily selected on their specialization, relevant experience and expertise in TIM writing.
The Evaluation Committee is tasked to: Evaluate the manuscript based on the standard set by the TIM Committee; Examine content coverage based on CHED Learning Competencies and BPSU approved Course Syllabus; Assess the level of usage of TIM based on the given criteria and scale; and Make necessary comments and suggestions based on the findings of the TIM evaluators.
Section 97. Issuance of Certificate of Usage. After thorough deliberation of the manuscripts, a Certificate of Usage is issued to the proponents. This is based on content, usefulness, methodology, originality and income generating potential of the manuscript to the university goals and objectives.
Section 98. Validity of Approval. Validity of approval start after the proponent/s has incorporated all the comments and suggestions emanated from the findings of the TIM evaluators. It shall be valid for use for a maximum of five (5) years and maybe submitted for re-evaluation anytime thereafter.
Section 99. Intellectual Property Rights. To ensure proper property identification the proponent shall apply for the unique code specifically International Standard Book Number (ISBN) which can be used wherever information on books needs to be recorded or communicated. This applies mainly to books for which the system was originally created.
Application for the ISBN at the Bibliographical Services Division (BSD) of The National Library (TNL) shall be the responsibility of the University Academic Council, provided that the said material has successfully undergone the procedures set by the TIMC.
Section 100. Royalty. Faculty members who write books and instructional materials to be published and used outside the university are obliged to share voluntary portion of his/her royalty to the institution as a sign of gratitude. TIM authors not funded by the university have to share 10% of their royalty in cases that textbooks and instructional materials will be used by the BPSU students
Section 101. Plagiarism. Authorship dictates that everything presented to the TIM is solely the responsibility of the writer so that the university shall not be liable for any cases of plagiarism committed by the writer if there is any.
Section 102. Sanctions. Non-compliance to the TIM policies, standards and guidelines set for this purpose will be subject to appropriate disciplinary actions.
Chapter 40 Conferment of Degree
Section 103. Application for Graduation. The term “graduation” refers to the completion of an academic degree, whether at the undergraduate or graduate levels.
Graduation however, is not automatic. A graduating student is required to file an application for graduation with the Office of the Campus Registrar through the Dean of the College within four (4) weeks after regular enrollment period during his/her last semester in the university.
Section 104. Removal of Deficiencies. A candidate for graduation must have his/her deficiencies and records cleared not later than the date specified in the academic calendar.
All candidates for graduation shall have their deficiencies cleared and their records completed not later than thirty (30) days before the date of graduation except in those courses both academic and non-academic in which the student is currently enrolled during the semester.
Section 105. Residence Requirement. No student shall be allowed to graduate from the University unless he has completed at least fifty percent (50%) of the total units required in the program he is enrolled in immediately prior to graduation. However, the University Academic Council has the discretion to determine a higher number of transfer credits for the degree.
Page 19 of 45
Approved via Board Resolution No. 27-B, series of 2010 dated 07 September 2010 during the 15th Meeting (Regular) of the BPSU Governing Board
Section 106. Resident Credit. Resident credits refer to all academic courses and units earned in BPSU, including those earned in other institutions that are required for a particular degree and had already been validated and accredited in BPSU.
In the computation of the final average of a student who is a candidate for graduation with honors, only resident credits shall be included.
Section 107. Minimum Academic Load. A student who is a candidate for graduation with honors must have taken, during each semester, not less than fifteen (15) units of credit or the regular load prescribed in the curriculum. In cases where such normal load is less than fifteen (15) units but not lower than twelve (12) units, it shall be the responsibility of the student to establish the reason for “underloading” within the semester it was taken, subject to the consideration and approval of the Dean and University/Campus Registrar.
The pertinent documents required from students to support “justifiable causes” for a lighter academic load are: For health reasons – medical certification to be confirmed by the University Health Service; For unavailability of course – certification by program adviser and copy of schedule of classes; and For employment – copy of payroll or appointment papers indicating duration of employment.
It is the responsibility of the student to establish beyond reasonable doubt the veracity of his/her claim as to the cause(s) of the lighter academic load.
Section 108. Thesis/Dissertation Authenticity. Thesis/dissertation shall be authenticated by the Specialization Committee and shall be endorsed to the Dean of the College.
Section 109. List of Candidates for Graduation. The list of candidates for graduation shall be prepared by the Campus Registrars upon consultation with the University Registrar, and shall be presented by the latter to the Academic Council for endorsement to and approval of the Board of Regents.
Ten (10) weeks before the end of the semester the Registrar shall publish a complete list of duly qualified candidates for graduation for that semester.
Section 110. Recommendation and Confirmation. No student shall graduate from BPSU unless his/her name is recommended as a candidate for graduation by the Academic Council, and consequently confirmed by the Board of Regents in a form of resolution.
Section 111. Academic Awards. A student who completes his/her program in the graduate and undergraduate levels with the following averages, computed on the basis of units, shall graduate with honor:
Academic Awards Average Lowest Grade Summa Cum Laude 1.00 to 1.20 1.50 Magna Cum Laude 1.21 to 1.45 1.75 Cum Laude 1.46 to 1.75 2.00
The candidate for honors in the undergraduate level should not have any grade lower than 2.0, any dropped course and an unremoved “Incomplete” or “Inc” in any academic course, whether prescribed or not in his/her curriculum, taken in BPSU or in any other educational institution, prior to his/her coming to BPSU.
In the graduate level, the candidate for honors should not have any grade lower than 1.75, any dropped course and an unremoved “Incomplete” or “Inc” in any academic course, whether prescribed or not in his/her curriculum, taken in BPSU or in any other educational institution, prior to his/her coming to BPSU.
Graduate School student is expected to finish a master’s and doctorate degree within four (4) years . No honors will be given if the candidate (a) finished the degree beyond its residency limit; and (b) incurred incomplete mark that was not completed within the specified period or failing grade in any course or research requirements.
Candidate may be given academic honors based on the following ranges of Grade Point Average (GPA) provided he/she obtained marks of High Pass in Written Comprehensive Examination (WCE) and in the final thesis/dissertation oral examination:
Students who have completed their graduate program with the following averages shall be awarded academic honors.
GRADUATE LEVEL
DISTINCTION Average Lowest Grade
With Highest Distinction 1.00 – 1.05 1.75
Page 20 of 45
Approved via Board Resolution No. 27-B, series of 2010 dated 07 September 2010 during the 15th Meeting (Regular) of the BPSU Governing Board
With High Distinction 1.06-1.10 1.75
With Distinction 1.11-1.15 1.75
Subject to the recommendation of the Dean and approval of the Graduate School Academic Council, special awards may be given to students who demonstrated excellence in leadership and exemplary performance in extension and co-curricular activities that significantly enriched students’ life in the Graduate School.
The Graduate School Local Academic Council shall screen and recommend to the University Academic Council the candidates for such Awards.
For non-degree programs, a student who completes his/her course with the following averages, computed on the basis of units shall graduate with honor:
Non-Degree Courses Distinction Average Lowest Grade With Highest Honors 1.00 to 1.20 1.50 With High Honors 1.21 to 1.45 1.75 With Honors 1.46 to 1.75 2.00
The candidate for honors in the undergraduate level should have passed/completed NSTP.
The candidates are required to face a panel of interviewers designated by the concerned College Dean for an oral discussion of contemporary and scholarly issues. A candidate whose GPA is within the limits set, but fails the interview will be granted academic commendation, but not an academic honor.
Section 112. Special Awards. Aside from academic awards, senior students shall be recognized for their non-academic achievements in various fields of literary, culture, arts, skills and leadership during graduation day. List of special awardees shall be endorsed by the concerned offices, to the University Academic Council and shall be approved by the Board of Regents.
Section 113. Honoris Causa. The University through the Academic Council and upon approval of the Board of Regents may confer a doctoral degree honoris causa to any person with distinguished achievement in national or international level.
Other honorary titles may be conferred by the University upon approval of the Board of Regents on individuals who manifested exemplary support and contribution to the University and the country.
Section 114. Revocation of Degrees Conferred. Revocation of degrees must be done after thorough investigation and due process facilitated by the Academic Council members and upon the recommendation of the latter to the Board of Regents.
Section 115. Graduation Requirements. Requirements for graduation will be based on the course of study, however, all students are required to have taken and passed all the subjects prescribed for their program including NSTP 1 and 2. Moreover, On the Job Training (OJT)/ Related Learning Experience (RLE), Field Study courses and Practice Teaching and other forms of Practicum subjects must be fulfilled or complied including appropriate fees.
The VP for Administration and Finance will then issue a memorandum to university/ campus cashiers to collect the graduation fees specified in the request letter of the Vice President for Academic Affairs.
Section 116. Commencement and Baccalaureate Exercises. BPSU shall hold a formal commencement and baccalaureate graduation program once a year only which shall be immediately after the end of the second semester of every academic year.
Students who officially finish their respective programs in the second semester, or Octoberians, or during summer classes, may join the commencement exercise in the ensuring year, upon payment of the graduation fee.
A committee shall be in charge of activities for commencement.
All graduating students shall attend the commencement exercises as scheduled. Candidates for graduation shall be required to wear academic costumes during the commencement exercises in accordance with the rules and regulations of BPSU.
Section 117. Signatories of Diploma. Signatories of diploma shall include the President and the University Registrar.
Page 21 of 45
Approved via Board Resolution No. 27-B, series of 2010 dated 07 September 2010 during the 15th Meeting (Regular) of the BPSU Governing Board
Section 118. Date of Graduation. A student who has completed all the requirements of the curriculum, but did not apply for the corresponding degree or title, shall have his/her graduation approved as of the date he/she should have originally graduated.
Section 119. Graduation Fees. No student shall graduate unless he/she pays the required graduation fee. The university through its Academic Council members shall meet to deliberate and fix the amount of the graduation fee. After which, the Vice President for Academic Affairs, will write a letter of request to the Vice President for Administration and Finance informing the latter about the fees to be collected for the purpose.
Chapter 41 Accreditation
Section 120. Program Accreditation. Accreditation is viewed as a process by which an institution at the tertiary level evaluates its educational activities, in whole or in part, and seeks an independent judgment to confirm that it substantially achieves its objectives, and is generally equal in quality to comparable institutions.
Program Accreditation is the evaluation of a particular program offering including all the related courses packaged in a curriculum. As accreditation adopts standards normally higher than those issued by the Commission on Higher Education, the program under accreditation must comply with the minimum requirements set by the accrediting agency in terms of the following: Vision, Mission, Goals and Objectives; Faculty; Curriculum and Instruction; Support to Students; Research; Extension and Community Involvement; Library; Physical Plant and Facilities; Laboratories; and Administration.
Accreditation in the University shall be under the supervision of the University President. In his/her absence, the Vice President for Academic Affairs is tasked to oversee the proper assessment of the program. He/she shall be assisted by the Academic Council, through the Accreditation Committee, and the Deans, College Coordinators and area heads of the program under accreditation.
Section 121. Institutional Accreditation. Institutional accreditation refers to the accreditation of a campus or college or the University as a whole. This focuses on the overall quality of the said units based on the quality of its core program offerings. Institutional accreditation is anchored on program accreditation.
PART IX FACULTY
Chapter 42 Duties and Responsibilities
Section 122. Instruction. Instruction focuses on the process of facilitating the acquisition of knowledge and skills to develop the analytical and creative faculties of learners. It also includes other specific tasks, such as student consultation, academic advising, and all other initiatives that facilitate the process of learning.
Every faculty member is expected to: 122.1 Identify learner needs; 122.2 Prepare and follow a course syllabus based on the needs identified; 122.3 Facilitate the learning process through active engagement in classroom tasks and activities; 122.4 Develop students’ analytical and creative thinking skills through purposive activities with focus on higher order thinking skills; 122.5 Design alternative and innovative models of teaching for all types of students: regular, gifted and those with special needs; 122.6 Make oneself available for consultation, academic advising and other relevant functions that help improve the students’ well being; 122.7 Manifest a strong commitment to development of highly competent and qualified graduates by constantly improving one’s craft; 122.8 Vary teaching methodologies and techniques in the pursuit of effective teaching and learning process; and 122.9 Attend University/College affairs such as academic councils, commencement rites, foundation and University/College week activities and faculty development programs.
Section 123. Research. Faculty members need to continually explore areas of inquiry through active participation in research endeavors. They are expected to: 123.1 Participate in formulating the research agenda for the University through their respective Colleges and Research offices; 123.2 Generate research paradigms to enhance instruction in their field of specialization; 123.3 Encourage students to become creative, innovative and productive researchers;
Page 22 of 45
Approved via Board Resolution No. 27-B, series of 2010 dated 07 September 2010 during the 15th Meeting (Regular) of the BPSU Governing Board
123.4 Study recently published papers on basic and applied researches, materials development, feasibility studies, and others; 123.5 Participate actively in local and international conferences; and 123.6 Publish articles/monographs in recognized and refereed journals and magazines.
Section 124. Extension. Faculty members are strongly encouraged to participate or to render service either in University or College-sponsored community extension projects or in their own community, sectoral and/or professional organizations. Faculty participation in these activities is regarded as part of their professional and personal commitment to the academic profession.
To strengthen the University’s institutional linkages, collaboration and networking, faculty members are encouraged to: 124.1 Conduct in-service training programs to teachers, school administrators and other educators in both public and private sectors; 124.2 Contribute in strengthening institutional ties and network with other national and international educational institutions; 124.3 Be involved in developing and implementing activities on literacy, political education, environment education, multicultural and values education; and 124.4 Participate in extension programs aimed at developing and implementing projects that help preserve indigenous cultures.
Section 125. Production. Faculty members at the tertiary level are encouraged to produce scholarly outputs that showcase their expertise and scholarship. These knowledge-based projects can help generate additional income for the institution. Faculty members are expected to: 125.1 Publish and develop scholarly works like books, magazines, journals, research articles, and monographs, lectures, modules, instructional materials. 125.2 Design, develop and share multimedia courseware and resources such as tapes, videotapes, powerpoint presentation and other courseware packages; and 125.3 Design and produce materials for presentation and production in the performing arts.
Chapter 43 Commitment
Section 126. Code of Conduct and Ethical Standard. As a public trust, the faculty shall promote a high standard of ethics in public service. They shall at all times be accountable to the University, students, co-teachers and parents. They shall discharge their duties with utmost responsibility, integrity, competence and loyalty; act with patriotism and justice; lead modest lives; and uphold public interest over personal interest.
Section 127. Quality Education. The teaching personnel shall protect and promote the right of all citizens to quality education at all levels and shall take appropriate steps to make such education accessible.
Section 128. Academic Freedom. Academic Freedom is defined as the “freedom of professionally qualified persons to inquire, discover, publish and teach the truth as they fit in fields of their competence. It is subject to no control or authority of the rational methods by which truths or conclusions are sought and established in these disciplines.”
Members of the faculty shall enjoy academic freedom, provided however, that in the discharge of their official function, they shall be guided by law. Academic freedom is the right of a member of the faculty to teach the subject/course of his/her specialization according to his best light; to hold, in other subjects/courses, such ideas as he/she believes sincerely to be right; and to express his/her opinions on public questions in a manner that shall not conflict with his duties as a member of the faculty nor question his/her loyalty to the school, college or university that employs him/her.
With these tenets as framework, the following principles are hereby pronounced: 128.1 The University shall recognize the teacher’s freedom in the presentation of his/her subject, in line with his/her specialization and academic competence and the management of his/her classrooms; 128.2 Recognize the teacher’s freedom in the choice of subjects, ideas and information in his field of academic competence without fear or interference from the governing authorities of the institution or other groups; 128.3 Acknowledge the teacher’s right to speak or write outside of the institution on subject beyond the scope of his/her field of study, subject to the responsibilities and accountability exercised by every citizen.
Section 129. Faculty as a Citizen. BPSU is a government owned and controlled corporation and thus supported by public funds. The faculty members are obliged to: 129.1 elevate national morality, promote justifiable racial pride, cultivate love of country and countrymen, instill respect for government authorities and inculcate obedience to the Constitution and laws of the State; 129.2 earnestly help to carry out the declared policy of the State; 129.3 take active part in the community services, programs and projects for the moral, social, educational, economic and civic betterment; 129.4 exercise other constitutional rights, enhance social usefulness and position himself as a model of good behavior, virtue and upright attitude
Page 23 of 45
Approved via Board Resolution No. 27-B, series of 2010 dated 07 September 2010 during the 15th Meeting (Regular) of the BPSU Governing Board
Section 130. Faculty and the University. As an institutional component of the University, the faculty at all times shall adhere to the policies and regulations in consonance with the charter and laws set by the University, Civil Service Commission and the Commission on Higher Education
Section 131. Faculty and Profession. Teaching is a calling and the faculty shall sincerely believe at all times that it is the noblest profession. The maintenance of the highest possible standard of the profession shall be the utmost and genuine objective of the instructor.
Section 132. Faculty and Administration. BPSU is an academic community and life within is characterized by collaboration, rapport and partnership, among persons of equal human worth, though not of power, responsibility and experience. The relationship between the faculty and the administration shall be collegial, professional in nature and on a partnership basis, resting on the commonality of interest and ideals, rather than on adversary and authoritarian basis.
Section 133. Faculty and Associates. As an academic clan, the faculty shall at all times be imbued with the spirit of professional loyalty, love and faith with one another, mutual trust and confidence, self-sacrifice and cooperation. Professional and humane respect and concern shall be upheld in the family and not of academic competition and personal grudges and rivalry.
Section 134. Faculty and Students. As a mentor, it is the faculty member’s outmost concern to conscientiously respect and protect the rights, interest and welfare of the students without impartiality, discrimination and indifference. He/She shall post him/herself as an example of high standard in all actuation both in personal and professional conduct and must serve as a great influence in shaping the hearts and minds of the students.
Section 135. Faculty and Parents. The faculty is considered the second parent and the University is the extension of the home. As a second guardian, he/she shall inculcate discipline, directly or indirectly, to offending students as their own children with love and understanding and without prejudice. The faculty shall communicate to the parents the academic standing of their children, with utmost candor and tact and carefully point out the students’ deficiencies and shortcomings. Chapter 44 Appointment
Section 136. General Provisions. The Board of Regents shall appoint BPSU employees, upon recommendation of the Office of the University President, and shall determine the conditions of employment. The Board of Regents may delegate authority to the University President subject to existing laws and policies on personnel appointment.
Section 137. Merit Selection and Promotion Plan. Pursuant to Civil Service Commission Memorandum Circular No. 03, s. 2001, BPSU adopts a Merit Selection and Promotion Plan (MSPP) to be implemented by all its campuses.
Section 138. Objectives of MSPP. It is the policy of BPSU to strictly adhere to the principles of merit, fitness and equality. The selection of personnel shall be based on their relative qualifications and competence to perform the duties and responsibilities of the position. There shall be no discrimination in the selection of personnel on account of gender, civil status, physical disability, religion, ethnicity, or political affiliation. In this pursuit, the BPSU Merit Selection and Promotion Plan aims to: 138.1 establish a system that is characterized by strict observance of the merit, fitness, and equality principles in the selection of personnel for appointment to positions in the career and non-career service in all levels; 138.2 create equal opportunities for employment to all qualified men and women to enter the government service and for the career advancement in the BPSU.
Section 139. Composition of the Merit, Selection and Promotion Board. For the teaching personnel, the MSPB shall be composed of the following:
Chairperson: Vice-President for Academic Affairs Members: Director of Administrative Services; President of the BPSU Faculty and Employees Association (FAsso) Dean of College where the vacant position is under Dean of Instruction (for satellite campuses) Secretary to be designated by the Chairperson
Section 140. Faculty Qualification. Pursuant to the University merit system for faculty members, the minimum educational qualification for recruitment shall be a master’s degree or its equivalent in the appropriate specific area of specialization.
In the absence of one qualified, the following may be recruited in the order of preference, provided the appointment shall be temporary until such time the person concerned has acquired the requisite qualification within a period of no more than two (2) years.
Page 24 of 45
Approved via Board Resolution No. 27-B, series of 2010 dated 07 September 2010 during the 15th Meeting (Regular) of the BPSU Governing Board
Degree holder of Bachelor of Science in Education or Bachelor of Elementary Education and has finished at least eighteen (18) graduate units in a relevant area of specialization. Holder of Bachelor’s Degree and has finished at least eighteen (18) units of professional education and at least eighteen (18) graduate units in a relevant area of specialization.
For those who satisfy the above qualifications, the following shall be the order of preference: Has achieved national/international prominence in the area of specialization; Has received scholarship grants, fellowships, travel grants and the like which are related to his/her area of specialization; Graduated with academic honors such as summa cum laude, magna cum laude, or cum laude; Belongs to the first ten in the appropriate Board Examination; Has taught for a minimum of two (2) years in the tertiary level
Entry to faculty and academic staff positions shall be at an appropriate faculty rank based on the prevailing criteria for evaluation.
Section 141. Recruitment Procedures. For the recruitment of new faculty members, the following policies shall be observed: 141.1 The Dean of College shall submit to the Office of the Vice President for Academic Affairs, through the office of his/her respective Campus Director, a request letter for additional needed faculty members for a specific academic year. For a more comprehensive publication, the following data must be supplied by the requesting offices; 141.1.1 Field of Specialization 141.1.2 Minimum Academic Requirements ( preferred MS/MA degree, minimum years in service, experience, trainings etc.) 141.1.3 Status of Appointment ( Full Time Contractual / Part-Time Contractual) 141.1.4 Subjects to be Taught 141.2 The Office of the Vice President for Academic Affairs shall consolidate, review and endorse the vacant positions to the Office of Human Resource Management Office; 141.3 The vacant position shall be published by the HRMO in the CSC Bulletin of Vacant Position and through other modes of publication. It shall likewise be published in all conspicuous places in all campuses of the BPSU for at least ten (10) calendar days.
Section 142. Screening Procedures. Following the composition of the MSPB for teaching personnel, the Board en banc shall conduct evaluation of the qualification of all candidates. The PASUC common criteria for Evaluation of Faculty shall be used. The candidates shall also undergo interview and demonstration teaching. The following shall be the weight allocation for faculty applicants:
Common Criteria 200 x 0.25 = 50pts. Interview 10 x 2 = 20pts. Demonstration Teaching 10 x 3 = 30pts._ Total 100 pts
A list of the top three (3) ranking candidates shall be recommended to the University President from which he shall choose the applicant to be appointed.
The University President shall assess the merits of the MSPB’s recommendation for appointment and in the exercise of sound discretion, select, in so far as practicable, from among the top (3) ranking applicants recommended by the MSPB.
The applicant chosen for the position shall be issued an appointment in accordance with the provisions of the BPSU Merit Selection and Promotion Plan.
A notice announcing the appointment of personnel shall be posted all (3) conspicuous places in the BPSU a day after the issuance of the appointment for at least fifteen (15) days.
Section 143. Failure of Selection. If none of the applicants for a particular selection process qualifies for the positions, the MSPB shall declare failure of selection. It shall consequently repeat the whole selection process until qualified applicants are hired.
Section 144. Appointment of Part-Time Faculty Member. Part-time faculty members are those employed to teach an assigned number of loads based on the needs of a College. They must hold Master’s Degree or must have finished at least the academic requirements for a Master’s Degree in accordance to the existing policies on faculty recruitment and appointment. They are obliged to submit a permission to teach from their mother agency or school, if applicable. The regular number of loads for a part-time faculty member is nine (9) units. This number may be increased if the faculty member meets the following criteria: 144.1 Obtains a very satisfactory teaching performance as determined from the evaluation of students, peers, Department Head, and whenever applicable, the Dean. 144.2 Complies reasonably with school regulations and administrative requirements for attendance, punctuality, and deadline for grades, among other factors; 144.3 Participates actively in the activities of the department, college, and University.
Page 25 of 45
Approved via Board Resolution No. 27-B, series of 2010 dated 07 September 2010 during the 15th Meeting (Regular) of the BPSU Governing Board
The maximum teaching loads of a part-time faculty member shall be twelve (12) units. Part-time faculty members should be informed of their tentative teaching loads at least two (2) weeks before the start of classes. If there are changes in the schedule, these shall be communicated to the faculty member concerned at least twenty-four (24) hours before the start of classes.
Contracts of part-time faculty members expire at the end of every term (semester or summer). The Dean shall recommend renewal after consultation with the College Coordinator and if the part-time faculty member has passed all the criteria set for evaluating faculty performance.
Part-time faculty members are expected to serve the entire term of their employment. Any violation of the contract will result to non-renewal of contract.
Section 145. Appointment of Lecturer. Appointment to the rank of Lecturer requires a Bachelor's Degree and at least one (1) year of teaching experience. Those with additional teaching and/or other professional experience may be accorded a higher hiring rate.
Appointment to Assistant Professorial Lecturer requires the completion of a Master's Degree and a minimum of two (2) years of competent teaching experience on the tertiary level. Additional teaching and/or professional experience may be counted for determining the hiring rate. Completion of a specialized degree (LIB, MD) may be considered equivalent to a master's degree when applicable to the area to which the faculty member belongs.
Managerial or research experience directly relevant and related to the Department to which the applicant belongs shall carry the same weight as teaching experience in determining faculty rank.
Appointment to Associate Professorial Lecturer requires a Master’s Degree in the required field of specialization.
The following may be considered for determining a higher hiring rate: Completion of at least seventy-five percent (75%) of academic units, inclusive of dissertation units, in a doctoral program related to one's discipline; Significant research evidenced by the publication of one's output in a reputable journal or venue or recognition by a reputable organization of the faculty member's contribution to the field of specialization; At least five (5) years of competent teaching on the tertiary level and/or seven (7) years of outstanding managerial and professional experience as an equivalent of the minimum teaching experience; and Membership and leadership in professional, community, and government or non-government organizations.
Appointment to Professorial Lecturer requires a Doctorate Degree. In the absence of a Doctorate Degree, all of the following must be considered as a substitute for the doctoral requirements, except for those where the terminal degree is a master's degree. Recognition in the form of an award, grant, or fellowship by a reputable and recognized national/international organization for one's outstanding contribution to the field of specialization; Consistent involvement in a major research project either as proponent or as major consultant; Consistent scholarly publication in one's field of specialization; and Significant service to the academic community and/or active membership and involvement in University/College, community, professional, national, or international organization.
Section 146. Processing of Original Appointment as BPSU Instructor. Any faculty entrant shall undergo the procedures for processing of his/ her original appointment as BPSU employee in accordance with the provisions of the MSPP.
For original appointment, documents listed in Section 75 of the BPSU Administrative Manual shall be required, plus the following documents: Fully accomplished basic papers (HRDO B-1) Justification Original Transcript of Records (TOR) and Diploma or True Copy of Grades certified by the College Secretary, if TOR and Diploma are not available Marriage Certificate, authenticated by NSO, if married Birth Certificate, authenticated by NSO
Additional documents are required in the following cases: For Teaching Associates/Teaching Fellows: Photocopy of Form 5 For those who transfer from another government office/institution: Complete statement of Service Record, Certification of leave credit, Certification of last salary received, approved transfer and clearance from former agency For foreigners: Working visa and employment permit from Department of Labor and Employment (DOLE), if there is no MOA with reciprocal terms
Section 147. Faculty Rank. The classification of academic ranks of full time faculty is based primarily on the common criteria for evaluation of SUCs. 147.1 Instructor. Appointment to the position of Instructor shall be subject to the following requirements: 147.1.1 A Master’s Degree in the area of Specialization;
Page 26 of 45
Approved via Board Resolution No. 27-B, series of 2010 dated 07 September 2010 during the 15th Meeting (Regular) of the BPSU Governing Board
147.1.2 A Bachelor’s Degree with academic honors such as summa, magna cum laude, or cum laude or one belonging to the first ten in the appropriate Board Examination provided the appointment shall be temporary. He/she is given two (2) years to finish the appropriate Master’s degree. 147.2 Assistant Professor. Appointment to the position of Instructor II and Assistant Professor shall be subject to the following requirements: 147.2.1 CCE points of at least 66 points for the higher sub-rank of the Instructor position and at least 88 points for the Assistant Professor position; and 147.2.2 Master’s Degree for Assistant Professor II to IV. 147.3 Associate Professor. Appointment to the position of Associate Professor shall be subject to the following requirements: 147.3.1 CCE points of at least 124; 147.3.2 Master’s degree in the area of specialization; and 147.3.3 Qualitative contributions in instruction, research, extension and production or in at least two of the four functional areas. 147.4 Professor. Appointment to the position of Professor shall be subject to the following requirements: 147.4.1 CCE points of at least 159; 147.4.2 Doctorate Degree for Professor IV to VI; 147.4.3 Qualitative contributions in instruction, research, extension and production or in at least three of the four functional areas; and 147.4.4 In cases where a doctorate degree is not normally part of career preparation or where such doctoral program is rare, the doctorate requirement may be waived provided that the candidate has an appropriate master’s degree, has at least 159 CCE points (including educational qualification) and has earned at least 20 points in the following areas: 147.4.4.1 Books, monographs, compendiums and major bodies of published work 147.4.4.2 Scientific articles in publications of international circulation, and other works of similar nature 147.4.4.3 Discoveries, inventions and other significant original contributions
Section 148. Tenure. Tenure or permanency is granted to a faculty member who meets the requirements for the position to which s/he is being appointed after a trial period in accordance with the rules and standards set by the University.
The criteria for tenure set by the University ensure that each faculty satisfactorily performs his/her teaching duties as well as contribute to the pool of knowledge in his/her chosen field or discipline. The inextricable link between teaching and research/creative work/extension, which is an essential requirement for faculty promotion, must also be reflected in the grant of tenure.
Section 149. Promotion and Advancement. For upgrading of Faculty positions, the PASUC common criteria for Evaluation of Faculty shall be used by the MSPB. These criteria are taken from the National Budget Circular No. 461, dated June 1, 1998 which has the subject “Revising and Upgrading the Compensation and Position Classification Plan for Faculty Positions Embodied in National Compensation Circular (NCC) No. 69.”
The criteria set in Chapter 29 of the Administrative Manual shall be used.
Section 150. Point Allocation and Salary Grades. Faculty ranks across the University are given corresponding grades as follows:
Faculty Sub-Rank Salary Grade Point Bracket I 12 65-below Instructor II 13 66-76 III 14 77-87 I 15 88-96 II 16 97-105 Assistant Professor III 17 106-114 IV 18 115-123 I 19 124-130 II 20 131-137 Associate Professor III 21 138-144 IV 22 145-151 V 23 152-158 I 24 159-164 Professor II 25 165-170 III 26 171-176
Page 27 of 45
Approved via Board Resolution No. 27-B, series of 2010 dated 07 September 2010 during the 15th Meeting (Regular) of the BPSU Governing Board
IV 27 177-182 V 28 183-188 VI 29 189-194 College/University Professor 30 195-200 Reference: MSPP 2002
Section 151. Extension of Service in the University. The BOR may extend the tenure of faculty members of the University beyond the age of sixty-five (65), any other provision of law to the contrary notwithstanding, on recommendation of the University President, whenever in his/her opinion their services are specially needed; provided however that no extension of service shall be made beyond the age of seventy (70).
Chapter 45 Workload
Section 152. Basic Policies. The teaching load shall be assigned by the Dean on the basis of the expertise of the faculty, their line of specialization and/or availability of course offerings.
The permanent faculty shall be prioritized on the assignment of teaching load over contractual faculty.
Faculty members should observe a one-hour break anytime from 10:00 AM to 2:00 PM outside the official time.
Teaching loads of faculty members from their home department should be no less than fifty (50) percent of their total loads.
Faculty members who teach laboratory and other similar subjects are remunerated at 0.6 of their hourly rate.
To give faculty members ample time to prepare their lessons, conduct research or continue their study, load assignments shall be limited to three (3) preparations.
Faculty members are not allowed to conduct more than three (3) consecutive courses for optimum performance.
Section 153. Weekly Workload. Full-time members of the faculty shall be on duty for a minimum of thirty (30) hours during each week in accordance with a time schedule to be approved by the VPAA and University President. This includes hours of teaching and hours of preparation. Preparation includes lesson planning and academic advising.
They shall render at least six (6) hours of official work per day.
Section 154. Regular Workload. The following shall govern the distribution of teaching loads to the faculty members of the University:
Maximum Allowable Discipline/Tenure Regular Load Overload NURSING 8 units ( 24 hours/week) 15units (five 3-unit subjects Permanent (with RLE) with 1unit=1 hour equivalent) NURSING 8 units ( 24 hours/week) + 9 units ( three 3 unit subjects Contractual (with RLE) 6 units (two 3 unit with 1 unit= 1 hour) subjects with 1 unit=1hour) SHOP/LABORATORY 24 15 Permanent SHOP/LABORATORY 30 9 Contractual OTHERS 18 12 Permanent OTHERS 24 6 Contractual
Section 155. Faculty with Administrative/Additional Assignments. In addition to the teaching function of faculty members, they may be designated to perform other functions such as but not limited to, with corresponding credit unit equivalent:
Required Equivalent Teaching Designation Teaching Load Load ( in Units) Vice Presidents (with faculty rank) 15 3 Directors 15 3 Deans 12 6
Page 28 of 45
Approved via Board Resolution No. 27-B, series of 2010 dated 07 September 2010 during the 15th Meeting (Regular) of the BPSU Governing Board
Deans of Instruction, Cultural, Sports Directors, IACU 12 6 Chairman 9 9 Office Staff* Job Placement Coordinator 6-12 6-12 Laboratory School Coordinator 6 12 Campus Sports Coordinator 3 15 College Coordinator 3 15 Student Organization Advisers ( Campus Student 3 15 Council, Student Publication, Choir, Brass Band, Rondalla, BPSU Dance Troupe, Theater
Official administrative credit units of faculty members designated as office staff shall depend on the nature and scope of work to be recommended by the concerned Vice President and approved by the University President
BPSU officials with faculty rank shall not be paid on the first six (6) unit load. They shall not be allowed to hold classes beyond six (6) hours per week; otherwise it would hinder in the discharge of their duties and responsibilities as officials. Their actual teaching hours should be beyond the regular work-hours.
Section 156. Overload. In excess of the regular load of a faculty member, he shall be entitled to an overload pay, provided, the faculty shall not be allowed to carry an extra teaching load beyond 12 hours a week, except for exigencies of service. The assignment of extra teaching loads shall be given provided the faculty maintains a very satisfactory efficiency rating during the two (2) previous consecutive semesters.
The time for overloads should be outside the regular official time and the one-hour lunch break.
Faculty members desiring to do extra teaching in other departments or colleges should secure permission from their department head and college dean.
Payment for extra teaching will be made only if the load is indicated in the Report on Faculty Load.
Section 157. Exigency of Service. There is exigency of service when all faculty members are already given the maximum ETL but there are still available undistributed teaching load.
Section 158. Additional Assignment. The teaching load above prescribed may be reduced in case a member of the faculty is engaged either in research or in other productive scholarship or is assigned to perform administrative or committee work, provided, the maximum load reduction for research work or any other form of academic endeavors shall be six (6) hours per week, provided further that they shall not be allowed to hold extra load.
Section 159. Underload. Underloaded faculty members shall be assigned equivalent co-curricular and extra- curricular load. The Vice President for Academic Affairs shall determine these assignments for endorsement and approval by the University President.
Section 160. Emergency Load. When no qualified faculty member is available to teach a subject, an additional load of no more than three (3) units, may be given to a faculty member carrying three (3) overloads. This load is considered an emergency overload.
An emergency overload must be justified by the Dean in writing and approved by the VPAA.
The schedule for an emergency overload must be outside the regular official time and the one-hour lunch break.
Payment for an emergency overload will be made only if it is reflected in the Report on Faculty Load.
Section 161. Substitution. Substitution is given only to faculty members who take over for those on short-term leave (e.g. maternity leave, sick leave, on official business).
It is allowed only if it is arranged and authorized by the Dean. Internal arrangements involving substitutions are not allowed among faculty members.
The schedule for a substitution must also be outside the regular official time, the time for overload teaching, the emergency overload teaching, and the one-hour lunch break.
Section 162. Outside Teaching Load. Employees are barred to undertake any paying job in a non-government agency with the same line of business (education) or in another government owned or controlled agency, except upon written approval from the Office of the University President and it is not prejudicial to the discharge of duties and responsibilities. For this a Permit to Teach Outside shall be secured as per Chapter 34 of the BPSU Administrative Manual.
The schedule for outside teaching should be outside the regular official and overload teaching time. His/her teaching load outside BPSU shall not exceed twelve (12) units. Outside teaching loads should not conflict with the faculty members’ duties
Page 29 of 45
Approved via Board Resolution No. 27-B, series of 2010 dated 07 September 2010 during the 15th Meeting (Regular) of the BPSU Governing Board and responsibilities at the University/College. In times when their services are needed, their commitment to the institution must be given first priority.
Faculty on study leave with pay or on scholarship is not allowed to render outside teaching loads.
Faculty members are not allowed to work or render service as full-time employees of other public or private universities, agencies, business institutions and others. Those found guilty of violating this provision will be asked to resign or be dismissed from service. Note, however, that faculty members may own a business for as long as it does not interfere with their official responsibilities.
Section 163. Academic Non-Teaching Loads. Academic non-teaching loads refer to supervisory functions for department/center headship and program coordinatorship tasks. This also includes assigned special projects such as research, extension and production activities. An academic non-teaching load is rendered for eight (8) hours a week.
A full time faculty member assigned as department/center head is given two (2) release periods.
Section 164. Special Assignment. Faculty members who serve as thesis/dissertation panelists during an oral defense receive a corresponding honorarium equivalent to four (4) hours of their overload teaching rate. Moreover, faculty members assigned as thesis/dissertation advisers receive an honorarium equivalent to ten (10) hours of their overload teaching rate.
Services rendered such as proctors and/or checkers of admissions exams may receive a rate as determined by the University.
The payment of faculty members who teach laboratory, typing, drafting, and other similar subjects will be based on two (2) lecture hours for every three (3) hours of the class schedule.
Section 165. Scheduling. The Office of the Registrar is tasked to provide policy and oversight to course scheduling. The College is furnished a tentative schedule of courses two (2) months before each term, which will be used to decide faculty assignment. The College Coordinator, through the Dean, coordinates with the Office of the Registrar on matters concerning the final scheduling of courses as well as room assignment. Faculty schedules are prepared by the College Coordinator after due consultations with the faculty members. The assignment of loads should be based on the existing policies of University governing faculty loads. A tentative schedule is usually given to faculty members at least two (2) weeks before the opening of the semester to give them enough time to prepare. Loads are considered final once approved by the Dean and submitted to the Office of the Vice President for Academics.
Chapter 46 Classroom Regulations and Management
Section 166. Student Attendance. A student may be dropped from the class roll after having been absent for twenty percent (20%) of the total number of hours of recitation, lecture, laboratory, or any other scheduled work. The Registrar, the Office of Admissions and OSS shall, at the same time, be advised of the action taken by the professor by submitting a Form for Dropping Students available at the faculty member’s College.
If majority of the absences incurred by a student are excused, the student may not be given a grade of FAILED instead may just be DROPPED from the roll. When a student has been absent from class for one whole week, the professor should send a Form on Report of Absences to the OSS through the class secretary. The form shall be available from OSS upon request.
A student may be accepted in class even after being late for 15 minutes but the student should be marked absent during that session. If a student is habitually late, the professor should refer the student to OSS for appropriate sanction.
Any absence incurred immediately after a short vacation (Christmas, Election Day, and others) is normally considered unexcused unless there is a clear and valid reason for the absence.
Section 167. Classroom Discipline. Faculty members must ensure that students are doing meaningful tasks inside the classroom, that any noise produced would be wholly productive. Disruptive behavior is discouraged.
Faculty members have the right to discipline a student who commits infractions, such as cheating, shouting, making unnecessary noise, using vulgar language, and being impolite, and for cheating. However, no faculty member should inflict corporal punishment on offending students; nor should he/she make deductions in their scholastic ratings for acts that are clearly not manifestations of poor scholarship. Section 168. Class Participation. Class participation of students means their being present and attentive in class. When applicable, at least 10% of the final grade should be accorded to class participation. With class participation, students are encouraged to interact by reciting, asking questions and by taking part in group activities, but these are not necessary to receive full credit. Faculty members should also conduct a period of recitation to test students’ knowledge, reasoning/thinking ability and preparation.
Section 169. Evaluating Student Performance. The following are the guidelines for evaluation of student performance:
Page 30 of 45
Approved via Board Resolution No. 27-B, series of 2010 dated 07 September 2010 during the 15th Meeting (Regular) of the BPSU Governing Board
169.1 Faculty members should evaluate students’ performance objectively by constructing valid and reliable tests and examinations. 169.2 For classes with departmental exams, questions for the midterm and final examinations are submitted to the Department Head at least two weeks before the scheduled date of examination. 169.3 All quizzes and tests should be returned promptly to the students after the test for immediate feedback. 169.4 A new set of questions must be prepared for a special midterm or final examination should this be needed. 169.5 Exemptions from taking the final examinations may be extended to deserving students. Moreover, faculty members should strictly observe the schedule on the ban of co-curricular activities to enable students to concentrate on their academic requirements and review for final examinations. 169.6 Course professors should identify students with academic difficulty such as those failing a mid-term exam, having excessive absences, failing to submit a required paper and others, and inform them of their class standing. Professors be sympathetic to students who seek assistance for the proper course of action to be taken to improve their performance. They should give regular feedback to the students.
Section 170. Medium of Instruction. BPSU adopts the Bilingual Education Policy and uses Filipino and English as media of instruction and communication. Specifically, this means that Filipino and English shall be used as media of instruction in definite subjects taking into account the nature of the discipline and the learners’ needs. The use of Filipino and English in the classroom shall be implemented as follows: English English Mathematics Drama and Theater Arts Technology Natural Science Library Science General Science Education Filipino Filipino Music and Arts Social Science Physical Education History Values Education Psychology Euthenics Tech. Education and Home Economics
Faculty members are expected to express themselves fluently in English. Outside the classroom, faculty members are encouraged to maintain conversations in English, especially when talking to students.
Chapter 47 Quizzes and Examinations
Section 171. Schedule of Examinations. The schedule for the mid-term and final examination is prepared by the Office of the Registrar and approved by the VPAA. Faculty members should administer their mid-term and final examinations following this schedule. Any deviation should be communicated to the Dean.
Section 172. Types of Examinations. Faculty members enjoy the full academic freedom of deciding the type of examination to give to their students. It is suggested that the examinations assess the significant learning outcomes covered in the course particularly the Higher Order Thinking Skills (HOTS) such as creative and critical thinking skills. Performance-based examination should be scored by using rubrics.
Some departments may also give departmental examinations in some basic subjects. The College Coordinator may assign a committee who will prepare the examination for each course.
Section 173. Preparation and Reproduction of Examination Questions. The individual faculty member prepares his/her own examination and uses the resources of the University, if available, for reproducing it. As much as possible, the students must not be made to pay for reproduction expenses. In case of departmental examinations, the College shoulders the expenses for the reproduction of the exam questions.
Section 174. Examination Proctors and Correctors. Faculty members should act as proctors and correctors of the examinations given to their respective classes. Staff and students are not allowed as proctors.
Section 175. Reporting Cases of Cheating and other Forms of Dishonesty. Any form of dishonesty and/or deceit, especially cheating during recitation, examination or any class work, shall be subject to penalty ranging from reprimand to suspension for a year or the remainder of the academic year. Faculty members should report suspected cheaters to the Dean who coordinates with the Office of Student Affairs for an investigation and the corresponding appropriate sanction.
Section 176. Submission of Grades. Every faculty member may submit his/her report of grades within ten (10) working days after the mid-term examination to the concerned authority. However, he/she shall be required to submit report of grades within ten (10) working days after the final examination.
Page 31 of 45
Approved via Board Resolution No. 27-B, series of 2010 dated 07 September 2010 during the 15th Meeting (Regular) of the BPSU Governing Board
In case a faculty member fails to submit the grading sheets on time, the salary for the last week of the term will be withheld until a clearance from the Office of the Registrar is secured.
Chapter 48 Advising
Section 177. Academic Advising. The Dean of the College shall assign an academic adviser to each class or group of majors. The assigned faculty shall monitor students’ academic progress and ensure that they live up to the University’s standard of excellence. Specifically, academic advisers are expected to: 177.1 Keep a Cumulative Academic Folder (CAR) for each student, 177.2 Update the CAR every semester by asking the students to enter the grades obtained during the previous semester, 177.3 Post a schedule for consultation at the department cubicles, 177.4 Advise and sign the registration cards of students during enrolment, and 177.5 Refer to Guidance Office students who need professional guidance and counseling. 177.6 Meet the advisory class on a regular basis
Section 178. Thesis/Dissertation Advising. Thesis and dissertation advisers are officially assigned by the Dean of the College of Graduate Studies upon the recommendation of the College Coordinator. The same applies to verticalized Colleges.
Section 179. Composition of Specialization Committee. The Graduate School Thesis and Dissertation Specialization Committee shall be composed of the Graduate School Dean as Chairman, the Adviser, and two (2) Critic Members.
The Graduate School Dean shall be the Presiding Officer.
The Dean of the Graduate School may designate his/her staff to act as Secretary of the TD Specialization Committee. The Secretary of the committee shall be the Ex-Officio member of the TD Specialization Committee whose main function is to record the proceedings of the oral examination.
Section 180. Function of Specialization Committee The Graduate School Thesis and Dissertation Specialization Committee shall have the following functions: 180.1 review the content of the thesis/dissertation which focuses on the following: 1801.1 scope; 180.1.2 depth; 180.1.3 direction; 180.1.4 methodology; and 180.1.5 manageability. 180.2 analyze the style and presentation; 180.3 evaluate the student’s mastery of the research topic, findings, conclusions, and recommendations; 180.4 recommend the re-writing, revision, and re-orals; 180.5 propose changes and innovations to improve thesis/dissertation writing; and 180.6 decide on the passing or failing of the Oral Defense.
Section 181. Selection and Appointment of Panel Members. The selection and appointment of panel members shall be governed by the following rules: 181.1 Total membership in a thesis panel shall be a minimum of three (3) and a maximum of four (4) members. 181.2 Total membership in a dissertation panel shall be a minimum of five (5) and a maximum of seven (7) members. 181.3 The Graduate School may invite one (1) representative outside of the BPSU-Graduate School to sit as member of the Specialization Committee. 181.4 Only one (1) non-BPSU member in some cases may be allowed in the panel. He/she should be appointed according to the existing BPSU-Graduate School’s rules and regulations. 181.5 All members of the Specialization Committee must be master’s and doctoral degree holders. 181.6 The Dean of the Graduate School has the privilege to select the Specialization Committee members who shall sit in the oral examination of the student-researcher. 181.7 Services of a statistician may also be sought in assisting a student in the course of his/her research.
Section 182. Role of Panel Members. Panel members shall be tasked to give direction to the research undertakings; raise during the oral defense substantial question which asses the student’s research competence and depth of knowledge; and suggest ways of improving the thesis/dissertation.
Section 183. Selection and Appointment of Adviser. The adviser should come from the major area of specialization and must be chosen according to the criteria listed in the following order:
Page 32 of 45
Approved via Board Resolution No. 27-B, series of 2010 dated 07 September 2010 during the 15th Meeting (Regular) of the BPSU Governing Board
183.1 A thesis adviser must be a master’s degree holder while a dissertation adviser must be a doctoral degree holder 183.2 He/She must have the expertise in the research area. If the research requires multi-disciplinary expertise, a co-adviser may be designated; and 183.3 A faculty member can have a maximum of eight (8) active doctoral and master’s advisees within the academic year. A faculty member may have more than eight advisees if all others in the area have been assigned the maximum; and, if no other faculty member is willing to accept an additional advisee. A faculty member who refuses to accept additional advisees must communicate such in a letter addressed to the Graduate School Dean.
Based on the criteria specified in item 183.3, and when the adviser is no longer available, a student may request in writing, the appointment of a new adviser.
Faculty member of the Graduate School and other units of the College may be appointed co-adviser in exceptional cases upon recommendation of the adviser. A retired faculty member of the Graduate School or other units of the College below 70 years old may be appointed thesis/dissertation co-adviser upon recommendation of the adviser.
Section 184. Role of the Adviser. The Adviser shall be tasked to perform the following: 184.1 Guide the advisee in conceptualizing and designing the research. However, it must be noted that the Adviser should not be a co-author or a collaborator. The research is the candidate’s creation, not the research adviser’s. 184.2 Suggest to the advisee available literature on the research topic. 184.3 Review the logic and coherence of the research report/interpretation of results as well as its relevance to the conceptualization of the research problem. 184.4 Closely supervise and monitor the progress of the advisee’s work. 184.5 Ensure that the recommendations given during the proposal and final defense are implemented by the advisee. 184.6 Remind/guide the advisee about procedures and deadlines. 184.7 Responsible for reading the final copy of the accepted research format, grammar, and content. The Adviser, as well as the Chairman and the third panel member, can refuse to accept the study which contains excessive typographical and grammatical errors or inaccurate research form and style.
Section 185. Selection and Appointment of Critic Member. A critic member of the Specialization Committee is appointed by the Dean upon recommendation of the Adviser after consulting with the student-researcher. The Critic Member is officially appointed when the adviser certifies that the draft of the thesis/dissertation is ready for evaluation.
Section 186. Role of the Critic Member. The Critic Member shall be tasked to perform the following: 186.1 Ascertain that the thesis/dissertation meets the standards of excellence. 186.2 Certify in writing the readiness of the thesis/dissertation for defense with a written assessment. 186.3 Provide additional recommendation for the improvement of the thesis/dissertation. 186.4 Complete his/her assessment of the thesis/dissertation within ten (10) working days upon receipt of the copy.
Chapter 49 Thesis/Dissertation Defense
Section 187. Briefing of the Specialization Committee. Before the student is called in to defend his/her thesis/dissertation, the Graduate School Specialization Committee shall be informed of the following oral defense procedures:
187.1 Time Limit. The time limit for the oral defense of the research shall be as follows: 187.1.1 not more than two (2) hours for thesis; and 187.1.2 not more than three (3) hours for dissertation.
The Graduate School Specialization Committee must, therefore, try to ask their questions within the period. 187.2 Areas of Consideration. The Specialization Committee must consider the following when evaluating the oral defense: 187.2.1 contents of the thesis/dissertation; 187.2.2 style and presentation; and 187.2.3 student’s mastery of the research topic, findings, conclusions and recommendations. 187.3 Format. The format or procedure to be followed during the defense is left to the discretion of the chairman. The following, however, may be suggested: 187.3.1 student may be asked to summarize his/her thesis/dissertation; 187.3.2 the panel members may ask questions on the entire thesis/dissertation; 187.3.3 then, after the general questions, the TD Specialization Committee may want to review the thesis chapter by chapter; and 187.3.4 finally, the Specialization Committee may cover the style and presentation. 187.4 End of the Defense. When there are no more questions from the TD Specialization Committee, the student will be asked to leave the room and wait for the chairman’s call. The TD Specialization
Page 33 of 45
Approved via Board Resolution No. 27-B, series of 2010 dated 07 September 2010 during the 15th Meeting (Regular) of the BPSU Governing Board
Committee will fill up the rating form and the average of ratings computed. The TD Specialization Committee will agree on suggestions for revisions if any. Then the student will be called. 187.5 Announcement of Results. The Chairman of the Graduate School TD Specialization Committee will inform the results of the ratings and suggestions for revision to the student, if any.
Section 188. Oral Defense Evaluation. The Graduate School Specialization Committee shall evaluate the oral defense on the basis of the following:
Contents of the thesis/dissertation 40% scope depth direction methodology manageability Style and presentation 35% Student’s mastery of the research 25% topic, findings, conclusion and recommendations TOTAL 100%
Chapter 50 Advising of Student Organizations
Section 189. Basic Principles. Each student organization recognized by the University shall have a faculty adviser. For co- curricular clubs, the College Coordinators shall appoint the adviser/s. In the case of interest clubs, University chapters of national organizations, and curricular year assemblies, the Director for Student Services shall appoint the adviser/s upon recommendation of the members and officers of the club/organization. The faculty adviser should:
189.1 Be available for consultation with club officers and members; 189.2 Attend general meetings of the organization and if unable to attend, be informed about the minutes of the meeting; 189.3 Be well-versed with the constitution and by-laws of the organization; 189.4 Be consulted and should assist in the planning of activities, ensuring that they attain the organization’s objectives; 189.5 Be present or be with the students, if the organization’s activity is held off-campus, or when the organization is representing the University; 189.6 Require the parent’s permission for students who join off-campus activities; 189.7 Check and approve the posters/notices/announcements of the organization before posting; 189.8 Evaluate the performance of the organization and submit a report of this to the OSS and College Coordinator concerned which will be used as one of the bases for re-accreditation and for determining awards; and 189.9 Act as a liaison between the organization and the University administration, hence, can sign the organization’s communications and requests for reservation of rooms and facilities.
Activities of department organizations must be conducted only after the prior approval of the College Coordinator is obtained. To avoid delays, the adviser should secure a schedule of activities of the organization at the beginning of the academic year and help the students prepare the permits and necessary documents in pushing through with the activities.
The adviser of a student organization may, upon accomplishing the Permit to Hold an Activity, request the use of University facilities needed for a specific event or activity sponsored by the organization. The adviser is held responsible for any untoward incident that may occur during the conduct of said activity.
At least three (3) weeks before the end of the second semester, the faculty adviser should require and secure a copy of the financial report of the organization. This report includes the membership fees collected, if any, the expenses incurred during all activities, the receipt and disbursement of funds, and all the funds obtained through solicitation and/or donation. The financial report should be submitted to the OSS at least a week before the semester ends.
Financial statements are to be submitted to the Department Head and should be duly signed by the President and Auditor of the organization and noted by the adviser.
Chapter 51 Rights, Privileges and Benefits
Section 190. Academic Freedom of Faculty. Members of the faculty shall enjoy academic freedom; provided however, that in the discharge of their official function, they shall be guided by law.
Academic freedom is the right of a member of the faculty to teach the subject of his specialization according to his best light; to hold, in other subjects, such ideas as he believes sincerely to be right; and to express his opinions on public questions in
Page 34 of 45
Approved via Board Resolution No. 27-B, series of 2010 dated 07 September 2010 during the 15th Meeting (Regular) of the BPSU Governing Board a manner that shall not conflict with his duties as a member of the faculty nor question his loyalty to the school, college or university that employs him.
190.1 The right to have free expression of opinions and suggestions, and to avail of effective channels of communication with the appropriated academic rank and administrative bodies of the school 190.2 The right to be provided with free legal service by the University when charged in an administrative, civil and/or regulating governing authorities concerned of any action committed directly in the lawful discharge of professional duties and/or defense of school policies; 190.3 The right to establish or join and maintain a labor organization, a self-regulating professional organization to promote their welfare and defend their interest 190.4 The right to be free from involuntary contributions except those approved or imposed by their own association. 190.5 The right to be free from any compulsory assignment not related to their duties as defined in their appointment contract, unless equitably compensated therefore in accordance with existing laws; 190.6 The right to intellectual property as provided by applicable laws; 190.7 The right to demand as persons in authority protection and due respect, when acting in the discharge of lawful duties and responsibilities. 190.8 The right to be accorded the opportunity to choose alternative career channels either in school administration or classroom teaching, or other lines of endeavors in the school for purposes of career advancement ; provided, it does not conflict with the internal needs of the school; 190.9 The right of the faculty to be heard in all cases of conflict whether between co-faculty, administration or non-teaching personnel; 190.10 The right to appeal against compulsory arbitration;
Section 191. Complaints and Grievances. Employees shall have the right to present their complaints and grievances to the committee constituted pursuant to the rules set by BPSU and the Employees and the Faculty Associations, and have them adjudicated as expeditiously as possible in the best interest of BPSU.
Section 192. Privileges and Benefits. Faculty members shall be entitled to benefits and privileges stated in the BPSU Administrative Manual.
Chapter 52 Restrictions
Section 193. On Textbook and Instructional Materials. No book, outline, compilation or syllabus, whether printed or duplicated, authored by any member of the teaching staff, shall be used as textbook in any class unless approved by the Textbook and Instructional Materials Committee in accordance with the rules prescribed by the Academic Council, subject to Intellectual Property and Copyright Laws.
Section 194. On Private Tutoring. No member of the faculty shall be permitted to give private tutoring service to any student enrolled in BPSU.
Section 195. On Accepting Gifts. No members of the faculty shall solicit or accept directly or indirectly any gift gratuity, entertainment, loan or anything monetary value from any person in the course of his/her duties or in connection with any operation being regulated by or any transaction which may affect his functions, duties and responsibilities. Section 196. On Conduct of Review Classes. Use of the BPSU’s name by group/organizations/centers conducting review classes for entrance/qualifying exams and the use of BPSU President for this purpose is prohibited.
No permission will be granted for any participation by the faculty and staff in the conduct of review classes. The posting of announcements or billboards within the premises of the University shall also not be allowed
Section 197. On Use of Equipment. No faculty member shall use institutional resources, labor, equipment or facilities for his/her personal gains or interest.
Section 198. On Private Practice. Permission to engage in private practice of the profession of faculty members may be granted only if such private practice may enhance their usefulness to BPSU or improve their efficiency; provided, that said practice is done outside of official time with BPSU.
Section 199. On Private Enterprise. No employee of BPSU shall practice any profession or manage personally any private enterprise which, in any way, may conflict with his function in his/her office; nor shall he/she be financially interested in any contract with BPSU.
Section 200. On Speaking Engagement. Members of the faculty of BPSU shall be permitted to accept invitations to speak at graduation or commencement exercises or as a resource speaker of other schools, colleges, government agencies and non- government organizations, and the time spent in going to and returning from the place shall be considered official.
Page 35 of 45
Approved via Board Resolution No. 27-B, series of 2010 dated 07 September 2010 during the 15th Meeting (Regular) of the BPSU Governing Board
Section 201. On Inviting a Lecturer. No member of the faculty may invite any person who is not officially connected with BPSU to give a lecture or talk on any subject before his class or any group of students without permission from the Dean.
Section 202. On Journalistic Responsibility. Articles appearing in any of the publication published and circulated within the University shall be the responsibility of the author(s), adviser and editorial board, collectively.
Section 203. On Limit on Honorarium. Honorarium is a form of compensation or reward paid over and above the general pay in recognition of gratuitous services rendered by government personnel. In general, honorarium is paid to government personnel for additional work rendered which is not among his/her regular functions.
Any official or employee maybe permitted to participate in more than one (1) project, provided that the total honoraria received shall in no case exceed fifty percent (50%) of his/her annual salary. This provision does not apply to teaching personnel engaged in actual classroom teaching whose teaching load is outside regular office hours and/or in excess of regular load. It also does not apply to teaching personnel designated as heads of departments. The 50% limit, therefore, does not cover overload honoraria and honoraria received by faculty administrators. The limits apply to honoraria received from projects including research projects.
Professors, instructors, teacher or members of the faculty who shall be required to teach more than their regular teaching load may be paid additional compensation not exceeding seventy-five percent (75%) of their basic salary.
Section 204. On Use of University Information. No member of the faculty, officer, or employee of BPSU shall publish or discuss publicly the proceedings of meetings of the Board of Regents or its decisions which are not yet released for publication, without the written permission of the President.
Section 205. On Membership in Organizations and Associations.
A. Faculty Organizations An organization or association of faculty members, employees and laborers, when authorized, shall submit to the University for approval a copy of its constitution and by laws and shall be subject to other conditions as maybe prescribed by the President.
B. Professional Associations As a general rule, members of the faculty may join professional associations following these guidelines:
a. Membership/application fees to these organizations shall be shouldered by the member-applicant; b. Office supplies, equipment and utilities shall not be utilized in promoting the organization; c. Attendance in meetings and activities related to the organization especially during office hours should be permitted by the concerned authorities. d. Attendance in conferences, travels /visits abroad should, as much as possible, be rotated among the members of the same organization.
Section 206. On Travels. When faculty members deem it necessary to travel domestically or internationally for research purposes, observation or study, the President, in his discretion, may authorize the College to allot from its appropriation for Traveling Expenses of Personnel, such amount as may be necessary for travel. Faculty members should inform the President in writing the details at least two (2) weeks before the planned travel to obtain the approval and confirmation of support from the University.
Travels may be official, religious, social or personal in nature contingent on the needs of the service, hence, approval for authority to travel is needed when a faculty represents University functions, as the trip is sponsored by the University or a sponsoring, inviting agency.
Section 207. Sanctions. No employee of BPSU shall be suspended nor removed for just cause without due process. An employee shall be sanctioned of a penalty as prescribed by the civil service manual, manual of operation and faculty code as may be applicable.
Section 208. Preventive Suspension. Notwithstanding the provisions of the preceding article, the President may preventively suspend any subordinate, officer or employee, pending an investigation of the administrative charges against him, pursuant to the rules set by BPSU, if the charge against such subordinate, officer or employee involves dishonesty, oppression or grave misconduct, or neglect in the performance of duty, or if there are strong reasons to believe that the respondent is guilty of charges which would warrant his removal from the service.
Section 209. Review by the Civil Service Commission. The Board of Regents, upon recommendation of the President, may suspend or remove employees after due hearing. In all cases where the decision of the Board is for removal of the employee concerned, the case shall be forwarded to the Civil Service Commission for review without prejudice to further administrative and judicial remedies.
Page 36 of 45
Approved via Board Resolution No. 27-B, series of 2010 dated 07 September 2010 during the 15th Meeting (Regular) of the BPSU Governing Board
Chapter 53 Faculty Conduct
Section 210. Obligations. In addition to the other duties and obligations pursuant to existing laws, and without prejudice to the aforementioned responsibilities, the faculty shall: 210.1 Perform his/her academic duties to the school by discharging his/her responsibilities anent to the vision and mission of the University; 210.2 Be accountable for the efficient and effective attainment of specified learning objectives in pursuance of national development goals, within the limits of available school resources; 210.3 Render regular reports to the school on the performance of each student, to the latter or their parents or guardian as may be necessary, with such necessary suggestions for improvement as called for by circumstances; 210.4 Assume the responsibility of maintaining his/her personal growth and advancement and sustaining professionalism in his/her behavior at all times; 210.5 Refrain from making deduction in the scholastic rating of students, for any act that is clearly not a manifestation of poor classroom standing; and 210.6 Participate as agents of constructive social, economic, moral, intellectual, cultural and political change in the school and community within the context of national policies.
Section 211. Neutrality. Faculty member shall provide service to anyone without unfair discrimination and preference as to religious, social or political party affiliation.
Section 212. Simple Living. Faculty members and their households shall lead modest lives appropriate to their positions and earnings. They shall not indulge in extravagant or ostentatious display of wealth in any form.
Section 213. Commitment to Public Interest. Faculty members shall always uphold the public interest over and above personal interest. All government resources must be employed and used efficiently, honestly and economically, so as to avoid wastage of public funds and revenues.
Section 214. Impartial Interest. All faculty members shall remain true to the people at all times. They must act with fairness and sincerity and shall not discriminate anyone. Faculty member shall not at all times extend monetary or non-monetary loan to any college official or to his immediate superior so as not to dispense or extend undue favors or influence on account of their duties and office or to their relatives.
PART X STUDENTS
Chapter 54 Classification
Section 215. Tertiary Student Classification. Students are classified as follows:
215.1 Regular student is one who carries the full load in any given semester as prescribed in the curriculum; 215.2 Irregular student is one who carries less than the full load specified in the curriculum; 215.3 Transfer student is one who comes from another institution where he/she started studying for a program, and who is currently registered in BPSU after qualifying for admission; 215.4 Foreign student is one who is not a citizen of the Philippines; 215.5 Non-degree student is one who enrolled for credit but does not follow an organized program of study. He/She is either a degree holder or an undergraduate student not currently enrolled in any other institution of higher learning, who satisfies appropriate requirements for admission to the University at the graduate and or undergraduate levels. He/She shall not be allowed to enroll for more than one (1) semester, except by special permission of the Dean of the College concerned and the University Registrar. 215.6 Since a Non-Degree Student does not follow any organized program of study, he/she is not a prospective candidate for graduation for any degree in the University. 215.7 Non-major, with credit is a student dismissed from his/her college, but not from the University, for failure to meet the retention requirements including grade point average or number of units passed. His/her supervision shall remain with his/her respective College, during which time he/she shall be advised by the college secretaries, until he/she have transferred to another College. He/She shall also be assessed/counseled by the Office of Guidance and Counseling. However, a student can be non- major only for one (1) year, during which time; he/she is expected to seek admission to another College. Units earned as non-major can be credited towards the new degree program to which the student will be readmitted. 215.8 Cross-registrant, with credit is a student who enrolls in a unit in the university for a specific period of time but is primarily enrolled in his/her home unit in the campus or in another institution of higher
Page 37 of 45
Approved via Board Resolution No. 27-B, series of 2010 dated 07 September 2010 during the 15th Meeting (Regular) of the BPSU Governing Board
learning. Such registration is coursed to the approval of the University/Campus Registrar upon the recommendation of the Deans of the home and the accepting units/Colleges. 215.9 Special student without credit is one who is not earning formal academic credit for his/her work. Mature student, even if he/she does not fully satisfy the entrance requirements, may be admitted as special student and may enroll in such course for which, in the opinion of the instructor and the Dean, he/she have the necessary background knowledge and ability to pursue profitably. He/She shall not be allowed to enroll for more than nine (9) units a semester or to register for more than two (2) years, except by special permission of the Dean. He/She is not earning formal academic credit. However, course taken even though without credit may be reported at the end of each semester as "satisfactory" or "unsatisfactory". Students under this classification shall be required to undergo the admission process for issuance of student number. 215.10 Special student with credit is one who has finished a degree program and seeks admission to take up specialization and/or professional courses. He/she shall be given credits to all enrolled courses he/she passed. The maximum load he/she shall enroll shall be determined by the Dean of the College and approved by the University Registrar.
Section 216. Secondary Students Classification. High school students may be classified as follows: 216.1 A freshman is a student who has not finished the prescribed courses of the first year of his/her curriculum, or has finished twenty-five percent (25%) of the total number of units required in his/her entire program; 216.2 A sophomore is a student who has satisfactorily completed the prescribed courses of the first year of his/her curriculum, or has finished twenty-five percent (25%) but not more than fifty percent (50%) of the total number of units required in his/her entire program; 216.3 A junior is a student who has completed the prescribed courses of the first two years of his/her curriculum, or has finished seventy-five percent (75%) but not more than eighty-five percent (85%) of the total number of units required in his/her entire program; 216.4 A senior is a student who has completed the prescribed courses of the first, second, and third years of his curriculum, or has finished eighty-five percent (85%) of the total number of units required in his/her entire program.
Chapter 55 Academic Calendar
Section 217. Academic Year. Each academic year shall consist of two (2) semesters and one (1) summer. Each semester shall consist of eighteen (18) weeks, and a summer of six (6) weeks. The first semester shall start in June and end in October of the same year, and the second semester shall start in November and end in March of the following year. Class work in the summer shall be equivalent to class work for one semester.
The academic year of the Graduate School shall be in trimester. The first trimester shall commence every June and end in October; second trimester shall start in October and end in February, and the third trimester shall start in February and end in June.
Section 218. Preparation of Calendar. The academic calendar shall be within the calendar issued by the Commission on Higher Education and the details thereof by the Office of the University Registrar.
Section 219. Adjustment. Adjustments in the Academic Calendar shall be made by the Office of the University Registrar upon the approval of the University President through the recommendation of the Vice-President for Academic Affairs.
Chapter 56 Class Schedule
Section 220. Schedule of Classes. Schedule of classes and room assignments shall be prepared by the Deans of every College, sitting en banc, with the Campus Director and the VPAA, three weeks before the Registration.
The approved schedule of classes should be observed strictly. Faculty members should conduct their classes for instruction or consultation purposes on the scheduled time and venue.
Section 221. Prohibition of Change of Schedule. The following prohibitions shall govern matters on changing of schedule and room assignments: 221.1 No faculty member shall change the officially approved class schedule. 221.2 No faculty shall meet the students for class or consultation purposes in any unscheduled room or place except when expressedly permitted to do so by the Dean concerned.
In case of a plan to change the class schedule, faculty members should first inform, consult, and get the approval of the Dean. Internal arrangements between faculty members and students are not allowed. Any deviation from the approved schedule should be communicated to the Office of the Registrar and the VPAA.
Page 38 of 45
Approved via Board Resolution No. 27-B, series of 2010 dated 07 September 2010 during the 15th Meeting (Regular) of the BPSU Governing Board
Section 222. Make-Up Classes. Faculty members who miss their classes due to official functions should conduct make-up activities/classes. Make-up activities/classes should be for both extra and regular teaching assignments. Request forms for make-up classes shall be available at the Dean’s Office.
Section 223. Dismissal and Postponement of Classes. Classes should be dismissed at least five (5) minutes before the end of each period to allow students to move and transfer to their next class.
Classes shall not be postponed by the Campus Director through the Dean without authority from the Office of the President except in fortuitous events, for which a report shall be submitted to the Office of the President, giving the reasons for such action taken by the Campus Director.
Section 224. Suspension of Classes. Classes shall not be dismissed or suspended without authority from the University President. In case of forced suspension, classes in the elementary and high schools may be dismissed/suspended after Typhoon Signal Number Two (2) has been raised by PAG-ASA. If Typhoon Signal Number Three (3) has been raised, classes in all levels are suspended. In case of a sudden suspension of classes as declared by the Office of the President of the University, faculty members should stay in their workplace until further instruction has been received.
Chapter 57 Attendance
Section 225. Number of Allowable Absences. A student is allowed a maximum of absences which is equivalent to 10% only of the entire number of hours for the particular course within a semester.
Absences incurred outside of the allowed number of hours will automatically mean a grade of 5.0 or “Failed” for the student in the concerned subject
Section 226. Leave of Absence. A student who wishes to defer enrolment for a particular semester or academic year may do so provided that he/she applies for a leave of absence from the University.
The request will have to be formally submitted to the Office of the Registrar and endorsed by the College Coordinator and College Dean of the student.
Before approval of the leave of absence, the student is also required to report to the Office of Counseling and Guidance to undergo the necessary interview regarding the application for a leave of absence.
It is advised that a student who goes on leave for a particular semester return to the University during the semester that he/she goes on leave in order for him/her to maintain his/her regular status as a student.
A student is also allowed to go on leave only for one (1) year. Approval for requests of extension of the leave of absence is made on a case-to-case basis.
A student who has not returned after five (5) years of absence from the University will be accepted for enrolment provided that he/she will enroll as a freshman.
Chapter 58 Class Size
Section 227. Setting of Enrollment Quota. Colleges shall have general authority to limit their enrolment if they find that such limitation is necessary, provided that the same is properly coursed for approval of the VPAA.
Section 228. Minimum Number of Students to Open a Class. A minimum number of students are required to open a class: 228.1 Undergraduate – thirty five (35) students 228.2 Specialization/Majorship – fifteen (15) students 228.3 Masters – ten (10) students 228.4 Doctoral – eight (8)
Should the class size fall below the minimum number, the Department Head should be informed immediately to decide whether to dissolve the class or to maintain it as a special class approved by the Dean of the college. Should the class be dissolved, faculty members should advise the students to transfer to other classes.
Section 229. Regular Class. The size of a class shall depend upon the nature of instruction adopted and available facilities. The following shall be considered as the ideal class size: Lecture – 35-40 Laboratory/shop demonstration – 15-25
Page 39 of 45
Approved via Board Resolution No. 27-B, series of 2010 dated 07 September 2010 during the 15th Meeting (Regular) of the BPSU Governing Board
Class size for seminars, practicums, and tutorial methods shall depend on policies and standards issued by the CHED and other authorities.
Section 230. End of Academic Year Report on Class Size. At the end of every academic year, each Dean shall present to the Campus Director a report, together with his/her recommendations, on class size in his/her College. Based on these reports and other available data, the VPAA shall then give his/her own views for future reference.
Section 231. Deviation from Rules on Class Size. No deviation from the foregoing rules shall be initiated or attempted by any faculty member without recommendation from the Dean concerned, and approval of the VPAA. Every such deviation shall be included in the annual report referred to in the preceding Section.
Section 232. Exception on Rules on Class Size. Any exception to the rules on class size for both undergraduate and graduate classes must have special approval of the VPAA.
No class shall be divided into sections to suit personal convenience of the instructor or to increase teaching load.
Chapter 59 Tutorial Classes
Section 233. Rules on Tutorial Classes. The tutorial method shall be limited only to graduating students under the following conditions: 233.1 There is conflict of schedule; 233.2 When the curriculum is superseded by a new one; 233.3 There are available faculty and facilities as determined by the Dean; 233.4 The number of units to be enrolled shall not exceed six (6) units; 233.5 The total number of enrolled units shall not exceed the maximum number of units allowed for the particular semester; that is—the student’s final semester, and 233.6 The deficiency is due to failure(s) in the same course.
Section 234. Approval of Tutorial Classes. The Dean shall endorse the application for tutorial classes through the Campus Director to the Vice President for Academic Affairs for approval.
Section 235. Minimum and Maximum Number of Students in a Tutorial Class. Students under a tutorial class shall be composed of 15 to 20 students.
Section 236. Faculty Handling Tutorial Classes. The Dean shall identify the faculty who will handle tutorial classes based on specialization and availability of the faculty.
Section 237. Tutorial Fee. A tutorial fee duly approved by the BOR shall be collected from a student who enrolls in a tutorial class over and above the cost per unit of the course.
Section 238. Enforcing Authorities. The Vice President for Academic Affairs, Campus Directors, the University/Campus Registrars, Deans, and College Coordinators are charged with the enforcement of these rules.
Chapter 60 Consultation
Section 239. Student Consultation. There shall be a regular system of consultation and guidance to be rendered by the faculty members to the students in connection with their curricular, co-curricular and extra-curricular activities. The faculty members’ activities shall be monitored by the Dean concerned.
Section 240. Schedule of Consultation. Students may consult with and seek the assistance of faculty members based on the scheduled time and place approved by the College.
Chapter 61 Academic Load
Section 241. Maximum Academic Load. The maximum academic load of a non-graduating regular student shall be in accordance with the curricular program the student is enrolled in, and a graduating/irregular student may be permitted to carry a heavier load as prescribed by the Dean.
Page 40 of 45
Approved via Board Resolution No. 27-B, series of 2010 dated 07 September 2010 during the 15th Meeting (Regular) of the BPSU Governing Board
Offering off-semester courses shall not be allowed.
Section 242. Load for Summer. During summer, the normal load shall be nine (9) units, but in justifiable cases, the Dean may allow a higher load of not exceeding twelve (12) units.
Section 243. Working Student. The academic load of working students shall not exceed fifteen (15) units. He/She shall present Permit to Study duly-signed by the head of agency he/she is working for.
Chapter 62 Fees
Section 244. Fees. Regular and special fees in the University shall be fixed by the Board of Regents based on a socialized tuition fee scheme.
Section 245. Matriculation or Regular Fees. The term matriculation or regular fees shall include tuition fee (per unit) of a particular curricular offerings,
Section 246. Miscellaneous Fee. Miscellaneous fee shall include laboratory, library, medical and other fees to be paid by the student in connection with his/ her enrolment to BPSU. A foreign student must pay the full cost of tuition as well as other fees that shall be equal to an amount to be determined by the Board of Regents.
Section 247. Refund of Fees. Students who have paid their tuition and miscellaneous fees, and who have withdrawn their enrollment, or are granted transfer credential, or leave of absence, shall be entitled to a refund of their tuition and miscellaneous fees except entrance and/or registration fee in accordance with the following schedule:
Within one week from the opening of classes - 80% Within second week from the opening of classes - 50% Within third week from the opening of classes - 20% After fourth week - no more refund Laboratory fees shall not be refunded after one week from the opening of classes when voluntary change is made from one course to another. Full refund of tuition fee for a course maybe allowed only in case of forced dropping of such course or dissolution of a class.
Chapter 63 Adding of Course
Section 248. Deadline. Changing a course shall be made only for valid reasons and when schedules allow the same, and must be approved by the Dean of the College concerned, and the latter shall inform the University Registrar. All petitions for changing of course must be submitted to the office of the Dean within one (1) week upon the commencement of classes.
Any petition made thereafter will no longer be entertained.
Section 249. Justification. Changing of course shall be allowed on the following grounds: When a course has been superseded by a new one, it must involve courses allied to each other and with the same number of units, and must be recommended by the Dean concerned. When there is conflict of time, it must involve courses with the same number of units and must be recommended by the Dean concerned.
Chapter 64 Dropping of Course
Section 250. Period of Dropping of Courses. Official dropping of a course shall be allowed before the mid-term. If a student drops a course before the mid-term, he is given a grade of “Dropped” regardless of his class standing.
After the mid-term, a student may be allowed to officially drop a course only by reason of illness duly certified by a physician, or by other justifiable reasons such as transfer of residence, locally or abroad. The faculty member concerned shall, for academic guidance, record the date of dropping of the course. The term “dropped” shall be indicated on his/her transcript of records.
Unofficial dropping of course after the mid-term shall result in a grade of 5.0 for that course.
Chapter 65
Page 41 of 45
Approved via Board Resolution No. 27-B, series of 2010 dated 07 September 2010 during the 15th Meeting (Regular) of the BPSU Governing Board
Grading System
Section 251. Point System. The following shall be each grade’s corresponding percentage equivalent and descriptive rating:
Undergraduate
Grade Percentage Descriptive Rating Equivalent 1.0 97-100 Excellent/Very Superior 1.25 94-96 Superior 1.5 91-93 Very Good/Above Average 1.75 88-90 Very Good/Above Average 2.0 85-87 Very Good/Above Average 2.25 82-84 Good/Average 2.5 79-81 Good/Average 2.75 76-78 Satisfactory/Fair 3.0 75 Satisfactory/Fair 5.0 50-74 Failure
The Graduate Level grading system
Masters Program: Doctoral Program: 1.0 Excellent 1.0 Excellent 1.25 Very Good 1.25 Very Good 1.5 Good 1.5 Good 1.75 Fair 1.75 Passed 2.0 Passed Below 1.75 to 5.0 Failed Below 2.5 Failed Inc. Incomplete Inc. Incomplete
Section 252. Rectification of Grades. No faculty member shall change any grade after the report of grade has been filed to the Office of the University/Campus Registrar. In exceptional cases, as where an error has been committed, the instructor may request authority from the Dean of is/her College to make the necessary change. If the request is granted, a copy of the authority from the Office of the Dean authorizing the change shall be forwarded to the Office of the University/Campus Registrar for recording. The official record of grade shall be that which is filed in the Office of the University/Campus Registrar.
Section 253. Prohibition Against Grade Solicitation. No student of BPSU shall directly or indirectly solicit assistance from any person, which may influence his/her instructor or professor to change entries made in his/her record, examination paper, or final report of grades.
Section 254. Incomplete Grades. Students who fail to take the final examinations without any valid reason should receive a failing grade for the final exam and their grade should be computed based on their previously earned points or ratings. Only students with valid reasons may receive an incomplete grade (INC) for not taking the finals. Some of the valid reasons are: grave illness as certified by a licensed physician, death of an immediate relative as supported by a death certificate, for being an official representative of the school in conferences or contests with supporting documents, and other similar reasons as determined by the faculty member in consultation with the Department Head.
Students having academic difficulties such as those who failed to complete a project or assignment may also receive an INC. Exemptions are given only to students doing research works with a longer time frame, but completion should be done within one semester for both graduate and undergraduate students.
Section 255. Removal of Incomplete Grade. The following rules shall govern the removal of incomplete grades: 255.1 Undergraduate Students 255.1.1 An undergraduate student who has incurred a grade of Incomplete on a particular subject is given two weeks to comply with the requirements of the subject before a grade is given. 255.1.2 Failure to do so will automatically mean a grade of 5.0 or Failed in the subject concerned. The University does not record an Incomplete Grade in the student’s academic record. 255.2 Graduate Students 255.2.1.1 A graduate student who has incurred a grade of Incomplete on a particular subject is given one (1) year to comply with the requirements for completion. 255.2.1.2 The concerned graduate student will have to fill up a completion form from the Office of the Registrar and have the form signed by the subject Professor and the College Dean.
Failure to comply with the requirements of the subject within the allowable one-year period will automatically mean a grade of “Failed”.
Chapter 66
Page 42 of 45
Approved via Board Resolution No. 27-B, series of 2010 dated 07 September 2010 during the 15th Meeting (Regular) of the BPSU Governing Board
Issuance of Academic Records
Section 256. Certification of Authentication and Verification. A Certificate of Authentication and Verification shall be issued together with two (2) photo copies of TOR/Diploma and or Certificate of Graduation. The In-Charge of request shall countercheck/verify the records of student/graduate.
The CAV form shall be accomplished and required payment of which shall be remunerated at the cashier’s office.
The remark “Certification, Authentication and Verification” shall be indicated in the photo copy of the documents and to be signed by the University Registrar. Requested documents shall be released within three (3) days upon request.
Section 257. Certificate of Correction/ Rectification. Student/Graduate who claims inconsistency with their grades should file for a Certification of Correction/Rectification at the Registrar’s Office. Upon request of the concerned Instructor with the approval of the Vice President of Academic Affairs and Respective Dean the Certification of Correction/Rectification will be issued to the concerned student/graduate.
Section 258. Certificate of Cross Enrollment. No student enrolled in an outside institution shall be admitted to BPSU without a written permit from the Registrar of that institution. The permit shall state the total number of units and the subject(s) that the student is authorized to cross-register in. BPSU shall not give credit for any subject taken by any of its students from any other institution, unless approved by the office of the Registrar, on recommendation of the Dean. The authorization shall be recorded by the office of the Registrar, and shall specifically describe the subjects authorized.
Cross enrollment shall be done within the period of registration.
Section 259. Request Form. Request Form should be accomplished first by the requesting student/graduate. The request form indicates the name, course, year level/year graduated, last semester of attendance, purpose, date of issuance, and document(s) being requested by the student/graduate together with official receipt numbers of the requested document(s) to be paid at the cashier.
Chapter 67 Scholastic Delinquency
Section 260. Warning. Any student who obtains final grades of below 3.0 in one (1) subject at the end of the semester shall be warned by the Dean to improve his/her work. The student will then carry a load that is three (3) units less than the normal load in the following academic term.
Section 261. Probation. Any student who, at the end of the semester, obtains final grades below 3.0 in two (2) subjects shall be placed on probation for the succeeding semester and his/her load shall be limited to a maximum of fifteen (15) units only.
Probation may be lifted by passing all the subjects he/she carries for the succeeding semester.
Any student on probation, in accordance with the preceding section, who again fails or drops any subject shall be dropped from the roster of his/her College. Section 262. Dismissal. Any student who obtains failing grades in at least nine (9) units at the end of the semester shall be dismissed from the College, but may be qualified to re-enroll in another College, except if the failures are general education curriculum subjects.
Section 263. Barred. Any student who, at the end of the semester, obtains final grades below "3.0" in 100% of the academic units in which he/she is given final grades shall be permanently barred from re-admission to any College of the University, and shall be permanently dismissed from BPSU.
Chapter 68 Residency
Section 264. Full-Time Students. A student is required to finish his/her program within the specified years as provided for in the curriculum of his/her chosen program.
If for any reason a student fails to maintain his/her regular status and should extend his/her stay in the University, an additional of one (1) year extension only is allowed for him/her to finish his/her program. Beyond this, the student will be dismissed from the University on account of his/her residency.
Requests for extension beyond the given grace period will have to be addressed to the Office of the Registrar and endorsed by the College Dean.
Page 43 of 45
Approved via Board Resolution No. 27-B, series of 2010 dated 07 September 2010 during the 15th Meeting (Regular) of the BPSU Governing Board
Cases that merit consideration are usually due to health reasons. A corresponding certification from the University Health Services should be obtained and presented to the Office of the Registrar.
Section 265. Working Students. A working student is required to finish his/her program within the specified years as provided for in his/her curriculum plus an additional one (1) year or two (2) semesters.
For reasons beyond his/her control (i.e. illness, financial difficulties, etc), he/she may be allowed a grace period of two (2) years or four (4) semesters
Section 266. Others. Students who have earned a degree shall not be allowed to take another degree except for ladderized programs, or to pursue a higher level education except for those graduates of a degree program (other than those in the Education Program) who wish to earn units in Professional subjects, i.e. education units, will be allowed for enrolment.
Page 44 of 45
Approved via Board Resolution No. 27-B, series of 2010 dated 07 September 2010 during the 15th Meeting (Regular) of the BPSU Governing Board
References:
1987 Philippine Constitution Bataan Peninsula State University Code Bataan Polytechnic State College Faculty Manual Bataan Polytechnic State College Merit Selection and Promotion Plan 2002 Civil Service Code Civil Service Commission Resolution No. 99-1936 Rule II Commission on Audit Memorandum Circular 87-505 Commission on Audit Memorandum Circular 88-234 Commission on Audit Memorandum Circular 92-39 Commission on Audit Memorandum Circular 93-80 Executive Order No. 180 Executive Order 292 Presidential Decree No. 807 Presidential Decree No. 897 Republic Act 3019 Republic Act 4670 Republic Act 5546 Republic Act 6713 Republic Act 9184 Uniform Rules on Administrative Cases in the Civil Service University of the Philippines Faculty Manual
Page 45 of 45
Approved via Board Resolution No. 27-B, series of 2010 dated 07 September 2010 during the 15th Meeting (Regular) of the BPSU Governing Board