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Bullitt County Public Schools 1040 Highway 44 East Shepherdsville, Ky 40165 BULLITT COUNTY PUBLIC SCHOOLS 1040 HIGHWAY 44 EAST SHEPHERDSVILLE, KY 40165 SPECIAL MEETING OF THE BOARD OF EDUCATION May 20, 2013 6:00 p.m. The Bullitt County Board of Education met at the Central Office, 1040 Highway 44 East, Shepherdsville, Kentucky, 40165, at 6:00 p.m. on May 20, 2013, with the following members present: (1) Mrs. Lorraine McLaughlin (2) Mr. Roger Hayes (3) Mr. Tim Wiseheart (4) Mrs. Dolores Ashby (5) Mr. Darrell Coleman CALL TO ORDER 381- The May 20, 2013 special meeting of the Bullitt County Board of Education was called to order at 6:00 p.m. by Board Chairperson Tim Wiseheart. ADOPT THE AGENDA 382- Motion made by Dolores Ashby, seconded by Lorraine McLaughlin, to move Unfinished Business item 6.(a.) 2nd Reading of Revised Policy 03.4 – Substitute Teachers and Revised Substitute Teacher Annual Pay Scale to follow 3.(b.). All members voting YES. 383- Motion made by Roger Hayes, seconded by Darrell Coleman, to adopt the agenda as presented and amended. All members voting YES. PRESENTATIONS 384- Board member Darrell Coleman led the audience in The Pledge of Allegiance. 385- Mr. Coleman reviewed the Board Team Commitments. UNFINISHED BUSINESS 2nd Reading of Revised Policy 03.4 – Substitute Teachers and Revised Substitute Teacher Annual Pay Scale Presented were proposed revisions for Policy 03.4 – Substitute Teachers, Substitute Teacher Annual Pay Scale, and a reduced pay proposal worksheet. The proposed policy revision establishes the use of the proposed Substitute Teacher pay scale with the addition of a responsibility factor of $50 per day. The revised pay scale affects long-term substitute teachers. The proposed salary schedule with the addition of the responsibility factor provides a fair salary for substitute teachers while offering a substantial savings to the district. 386- Motion made by Lorraine McLaughlin, seconded by Dolores Ashby, to table the 2nd reading of revised Policy 03.4 – Substitute Teachers and the revised Substitute Teacher Annual Pay Scale until the June meeting. All members voting YES. 05/20/13 2 (Chairperson Tim Wiseheart excused himself and Vice-Chairperson Dolores Ashby presided over the remainder of the meeting.) PRESENTATIONS 387- Communication Director John Roberts requested anyone wishing to address the Board to please register. 388- Mr. Roberts recognized Hebron Middle School student Jimmy Yeley for his Project Makeover Horse. 389- Congratulations to Pleasant Grove Elementary School volunteer Johnathon Arnold for Earning the Presidential Service Award. 390- Congratulations to Bullitt Lick Middle School Principal Rob Fulk and Bullitt East High School Principal Willie Foster for being selected to the 2013 Kentucky Leader Institute for Principals. 391- District Energy Manager Kimberly Joseph congratulated North Bullitt High School for earning its first Energy Star Certification. Ms. Joseph thanked Principal Jeff Marshall, Assistant Principal Chris VerDow and Custodian Judy Ice for their support and persistence in reducing their building’s electricity use. 392- Congratulations to Nichols Elementary School student Anna Crawley for qualifying for the National Archery Competition. 393- The Nichols Elementary School Archery Team held a demonstration in the gym in which Board members and district administrators tested their skills at the sport. Archers present included Kaylee French, Macy French, AJ Simcoe, Ally McCaslin, Anna Crawley, and Lillie Birge. 394- Mr. Russ McFarland of Clotfelter-Samokar Architects updated the Board on the College and Career Centers Construction Projects at the high schools and renovation of the Library/Cafeteria at Bullitt Central. COMMUNICATIONS BCEA Report 395- BCEA President Michele Davis introduced Susan Estes of KEA. Audience Comments 396- Ms. Nina Jones and Ms. Hana Tyler praised the Bullitt Central Bowling Team for graciously serving as pallbearers at Ms. Tyler’s grandson’s funeral. Christopher Lee Tyler was a senior at Bullitt Central and passed away unexpectedly on March 25, 2013. The family was also at a loss for family members to serve as pallbearers. Ms. Jones (Christopher’s aunt) and Ms. Tyler also presented a proposal to consider establishing a student organization called the Christopher Society where students serve as pallbearers to assist families of the deceased in a time of need when they have no one to serve and no ability to pay for such a service. Superintendent Keith Davis and Board member Dolores Ashby supported the idea and will pass along the recommendation to the high schools for consideration. Superintendent’s Report 397- Mr. Davis recognized Director of School Food Service Cindy Kleinhelter on her upcoming retirement at the end of June. The audience honored her with a round of applause for her service to Bullitt County Public Schools. 3 Other Items from the Board (NONE) CONSENT ITEMS Financial Reports 1. Balance Sheets for All Funds 2. Monthly Summary Report for Period 10 3. AP Check Reconciliation Register 4. Detailed Paid Warrant Report Bids 1. Permission to Accept Bid - Insurance The bid for insurance including Property, General Liability, Fleet, and Workers Compensation Insurance will expire on June 30, 2013, due to KSBIT dissolving. Bid documents/proposals were due to the Insurance Consultant Jeff Cole on May 10, 2013. After review, Mr. Cole recommended WRM Insurance Company for all lines of coverage except Workers’ Comp with the agency of Commonwealth Risk Solutions in the amount of $948,980 and for Workers’ Comp coverage b KEMI with the agency of Underwriters Group, Inc. who submitted the lowest bid in the amount of $665,965. Mr. Cole was in attendance at the meeting to answer any questions concerning the bids or bid process. 2. Permission to Solicit Bids – HVAC Duct Cleaning The current agreement with All About Cleaning will expire on June 30, 2013 as this current year represents their 2nd and final renewal option. Permission to solicit bids for the district’s HVAC Duct Cleaning was requested. 3. Permission to Renew Bid – Solid Waste Removal & Disposal Mr. Mark Mitchell requested permission to renew the contract with Ecotech for solid waste removal and disposal for FY 2014. This will be the first renewal option for the current contract. Ecotech has agreed to honor their current rate of $110,100.00 for the fiscal year. 4. Permission to Solicit Bids – Parking Lot Sealing/Striping The current agreement with SealPro will expire on June 30, 2013 as this current year represents their 2nd and final renewal option. Permission to solicit bids for the district’s Parking Lot Sealing and Striping was requested. 5. Permission to Re-Bid Motor Oil & Lubricants The Transportation Department requested permission to re-bid the following supplies for the 2013-2014 school year: transmission fluid, synthetic transmission fluid, mineral spirits, power steering fluid, and antifreeze. Miller Oil Company has chosen not to renew its current bid. 05/20/13 4 6. Permission to Renew Bid – Gasoline and Diesel Fuel The Transportation Department requested permission to accept the renewal of the Gasoline and Diesel Fuel bid with Key Oil Company for the 2013-2014 school year. The bid may be renewed by mutual agreement two additional one-year periods. 7. Permission to Renew Bid – Motor Oil/Lubricants/Fluids The Transportation Department requested permission to renew the bid with Key Oil Company motor oil, gear oil, grease, hydraulic oil, windshield washer fluid, and CJ-4 oil for the 2013-2014 school year. The bid may be renewed by mutual agreement two additional one-year periods. 8. Banking Request for Proposals Request for Proposals for Banking Services were opened on May 14, 2013. Only one proposal was received timely and one was received late. First Federal Savings Bank submitted the timely proposal. This is the district’s current banking institute. This agreement ends June 30, 2013. The new proposal from First Federal Savings Bank is very different from the current agreement. Additional information was provided. Mrs. Smith recommended rejecting the proposal from First Federal Savings Bank and re-issuing Request for Proposals to area banks. A final decision will be made at the June 24, 2013 Board meeting. Travel 1. Bernheim Middle School – Beta Club (40 Students) Holiday World Santa Claus, IN June 5, 2013 Cost to Students: $40.00 Travel by: BOE Bus 2. Bernheim Middle School – Beta Club (5 Students) National Beta Convention Mobile, AL June 14-18, 2013 Cost to Student: $225.00 Travel by: Miller Transportation (Several schools are sharing bus.) 3. Bullitt Central High School, Bernheim Middle and Bullitt Lick Middle Schools – Girls Basketball Teams Campbellsville University Team Camp Campbellsville, KY June 17-19, 2013 Cost to Student: Unspecified Travel by: BOE Buses and Vans 5 4. Bullitt Central High School – FCCLA (1 Student, Regional Officer) Kentucky FFA Leadership Training Camp Hardinsburg, KY June 10-12, 2013 Cost to Student: $130.00 Travel by: BOE Van 5. Bullitt East High School – Lady Chargers Golf Team Boyle County Invitational Golf Tournament Danville, KY September 13-14, 2013 Cost to Student: Meals Only Travel by: Parents 6. North Bullitt High School – JROTC (45 Students) Youth Leadership Conference Louisville, KY November 5, 2013 Cost to Student: -0- Travel by: Miller Transportation 7. Overdale Elementary School – FRC Summer Camp Louisville Slugger Museum and Louisville Science Museum June 21, 2013 Cost to Student: -0- Travel by: Miller Transportation 8. Roby Elementary School – Perfect Attendance Students Denny’s in Shepherdsville May 21, 2013 Cost to Student: -0- Travel by: Community Aztec Limo Minutes Regular Meeting – April 22, 2013 – Monthly Meeting Construction Items North Bullitt College & Career Center: 1. North Bullitt College & Career Center – _Bid Alternate #4 Mr. Highley requested approval of bid alternate #4 – Trane HVAC equipment/controls at $0.00 for the North Bullitt College and Career Center (BG# 12-141-Bid Package 01). Originally, alternates #2 Operable Walls and #3 Bleachers were included and accepted but the acceptance of alternate #4 was not.
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