BULLITT COUNTY PUBLIC SCHOOLS 1040 HIGHWAY 44 EAST SHEPHERDSVILLE, KY 40165

SPECIAL MEETING OF THE BOARD OF EDUCATION

May 20, 2013 6:00 p.m.

The Bullitt County Board of Education met at the Central Office, 1040 Highway 44 East, Shepherdsville, Kentucky, 40165, at 6:00 p.m. on May 20, 2013, with the following members present:

(1) Mrs. Lorraine McLaughlin (2) Mr. Roger Hayes (3) Mr. Tim Wiseheart (4) Mrs. Dolores Ashby (5) Mr. Darrell Coleman

CALL TO ORDER 381- The May 20, 2013 special meeting of the Bullitt County Board of Education was called to order at 6:00 p.m. by Board Chairperson Tim Wiseheart.

ADOPT THE AGENDA 382- Motion made by Dolores Ashby, seconded by Lorraine McLaughlin, to move Unfinished Business item 6.(a.) 2nd Reading of Revised Policy 03.4 – Substitute Teachers and Revised Substitute Teacher Annual Pay Scale to follow 3.(b.). All members voting YES. 383- Motion made by Roger Hayes, seconded by Darrell Coleman, to adopt the agenda as presented and amended. All members voting YES.

PRESENTATIONS 384- Board member Darrell Coleman led the audience in The Pledge of Allegiance. 385- Mr. Coleman reviewed the Board Team Commitments.

UNFINISHED BUSINESS 2nd Reading of Revised Policy 03.4 – Substitute Teachers and Revised Substitute Teacher Annual Pay Scale Presented were proposed revisions for Policy 03.4 – Substitute Teachers, Substitute Teacher Annual Pay Scale, and a reduced pay proposal worksheet. The proposed policy revision establishes the use of the proposed Substitute Teacher pay scale with the addition of a responsibility factor of $50 per day. The revised pay scale affects long-term substitute teachers. The proposed salary schedule with the addition of the responsibility factor provides a fair salary for substitute teachers while offering a substantial savings to the district.

386- Motion made by Lorraine McLaughlin, seconded by Dolores Ashby, to table the 2nd reading of revised Policy 03.4 – Substitute Teachers and the revised Substitute Teacher Annual Pay Scale until the June meeting. All members voting YES.

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(Chairperson Tim Wiseheart excused himself and Vice-Chairperson Dolores Ashby presided over the remainder of the meeting.)

PRESENTATIONS 387- Communication Director John Roberts requested anyone wishing to address the Board to please register. 388- Mr. Roberts recognized Hebron Middle School student Jimmy Yeley for his Project Makeover Horse. 389- Congratulations to Pleasant Grove Elementary School volunteer Johnathon Arnold for Earning the Presidential Service Award. 390- Congratulations to Bullitt Lick Middle School Principal Rob Fulk and Bullitt East High School Principal Willie Foster for being selected to the 2013 Kentucky Leader Institute for Principals. 391- District Energy Manager Kimberly Joseph congratulated North Bullitt High School for earning its first Energy Star Certification. Ms. Joseph thanked Principal Jeff Marshall, Assistant Principal Chris VerDow and Custodian Judy Ice for their support and persistence in reducing their building’s electricity use. 392- Congratulations to Nichols Elementary School student Anna Crawley for qualifying for the National Archery Competition. 393- The Nichols Elementary School Archery Team held a demonstration in the gym in which Board members and district administrators tested their skills at the sport. Archers present included Kaylee French, Macy French, AJ Simcoe, Ally McCaslin, Anna Crawley, and Lillie Birge. 394- Mr. Russ McFarland of Clotfelter-Samokar Architects updated the Board on the College and Career Centers Construction Projects at the high schools and renovation of the Library/Cafeteria at Bullitt Central.

COMMUNICATIONS BCEA Report 395- BCEA President Michele Davis introduced Susan Estes of KEA.

Audience Comments 396- Ms. Nina Jones and Ms. Hana Tyler praised the Bullitt Central Bowling Team for graciously serving as pallbearers at Ms. Tyler’s grandson’s funeral. Christopher Lee Tyler was a senior at Bullitt Central and passed away unexpectedly on March 25, 2013. The family was also at a loss for family members to serve as pallbearers. Ms. Jones (Christopher’s aunt) and Ms. Tyler also presented a proposal to consider establishing a student organization called the Christopher Society where students serve as pallbearers to assist families of the deceased in a time of need when they have no one to serve and no ability to pay for such a service. Superintendent Keith Davis and Board member Dolores Ashby supported the idea and will pass along the recommendation to the high schools for consideration. Superintendent’s Report 397- Mr. Davis recognized Director of School Food Service Cindy Kleinhelter on her upcoming retirement at the end of June. The audience honored her with a round of applause for her service to Bullitt County Public Schools. 3

Other Items from the Board (NONE)

CONSENT ITEMS Financial Reports 1. Balance Sheets for All Funds 2. Monthly Summary Report for Period 10 3. AP Check Reconciliation Register 4. Detailed Paid Warrant Report

Bids 1. Permission to Accept Bid - Insurance The bid for insurance including Property, General Liability, Fleet, and Workers Compensation Insurance will expire on June 30, 2013, due to KSBIT dissolving. Bid documents/proposals were due to the Insurance Consultant Jeff Cole on May 10, 2013. After review, Mr. Cole recommended WRM Insurance Company for all lines of coverage except Workers’ Comp with the agency of Commonwealth Risk Solutions in the amount of $948,980 and for Workers’ Comp coverage b KEMI with the agency of Underwriters Group, Inc. who submitted the lowest bid in the amount of $665,965. Mr. Cole was in attendance at the meeting to answer any questions concerning the bids or bid process.

2. Permission to Solicit Bids – HVAC Duct Cleaning The current agreement with All About Cleaning will expire on June 30, 2013 as this current year represents their 2nd and final renewal option. Permission to solicit bids for the district’s HVAC Duct Cleaning was requested.

3. Permission to Renew Bid – Solid Waste Removal & Disposal Mr. Mark Mitchell requested permission to renew the contract with Ecotech for solid waste removal and disposal for FY 2014. This will be the first renewal option for the current contract. Ecotech has agreed to honor their current rate of $110,100.00 for the fiscal year.

4. Permission to Solicit Bids – Parking Lot Sealing/Striping The current agreement with SealPro will expire on June 30, 2013 as this current year represents their 2nd and final renewal option. Permission to solicit bids for the district’s Parking Lot Sealing and Striping was requested.

5. Permission to Re-Bid Motor Oil & Lubricants The Transportation Department requested permission to re-bid the following supplies for the 2013-2014 school year: transmission fluid, synthetic transmission fluid, mineral spirits, power steering fluid, and antifreeze. Miller Oil Company has chosen not to renew its current bid.

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6. Permission to Renew Bid – Gasoline and Diesel Fuel The Transportation Department requested permission to accept the renewal of the Gasoline and Diesel Fuel bid with Key Oil Company for the 2013-2014 school year. The bid may be renewed by mutual agreement two additional one-year periods.

7. Permission to Renew Bid – Motor Oil/Lubricants/Fluids The Transportation Department requested permission to renew the bid with Key Oil Company motor oil, gear oil, grease, hydraulic oil, windshield washer fluid, and CJ-4 oil for the 2013-2014 school year. The bid may be renewed by mutual agreement two additional one-year periods.

8. Banking Request for Proposals Request for Proposals for Banking Services were opened on May 14, 2013. Only one proposal was received timely and one was received late. First Federal Savings Bank submitted the timely proposal. This is the district’s current banking institute. This agreement ends June 30, 2013. The new proposal from First Federal Savings Bank is very different from the current agreement. Additional information was provided. Mrs. Smith recommended rejecting the proposal from First Federal Savings Bank and re-issuing Request for Proposals to area banks. A final decision will be made at the June 24, 2013 Board meeting.

Travel 1. Bernheim Middle School – Beta Club (40 Students) Holiday World Santa Claus, IN June 5, 2013 Cost to Students: $40.00 Travel by: BOE Bus

2. Bernheim Middle School – Beta Club (5 Students) National Beta Convention Mobile, AL June 14-18, 2013 Cost to Student: $225.00 Travel by: Miller Transportation (Several schools are sharing bus.)

3. Bullitt Central High School, Bernheim Middle and Bullitt Lick Middle Schools – Girls Basketball Teams Campbellsville University Team Camp Campbellsville, KY June 17-19, 2013 Cost to Student: Unspecified Travel by: BOE Buses and Vans

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4. Bullitt Central High School – FCCLA (1 Student, Regional Officer) Kentucky FFA Leadership Training Camp Hardinsburg, KY June 10-12, 2013 Cost to Student: $130.00 Travel by: BOE Van

5. Bullitt East High School – Lady Chargers Golf Team Boyle County Invitational Golf Tournament Danville, KY September 13-14, 2013 Cost to Student: Meals Only Travel by: Parents

6. North Bullitt High School – JROTC (45 Students) Youth Leadership Conference Louisville, KY November 5, 2013 Cost to Student: -0- Travel by: Miller Transportation

7. Overdale Elementary School – FRC Summer Camp Louisville Slugger Museum and Louisville Science Museum June 21, 2013 Cost to Student: -0- Travel by: Miller Transportation

8. Roby Elementary School – Perfect Attendance Students Denny’s in Shepherdsville May 21, 2013 Cost to Student: -0- Travel by: Community Aztec Limo

Minutes Regular Meeting – April 22, 2013 – Monthly Meeting

Construction Items North Bullitt College & Career Center: 1. North Bullitt College & Career Center – _Bid Alternate #4 Mr. Highley requested approval of bid alternate #4 – Trane HVAC equipment/controls at $0.00 for the North Bullitt College and Career Center (BG# 12-141-Bid Package 01). Originally, alternates #2 Operable Walls and #3 Bleachers were included and accepted but the acceptance of alternate #4 was not. This Board action was necessary for submittal to KDE along with the other alternates.

2. Interim Contract: North Bullitt High School College & Career Center During the April 2013 meeting, the Board accepted the lowest bid as submitted by EH Construction, LLC for Bid Package 01, General

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Construction, for the North Bullitt College and Career Center. At this time, Mr. Highley requested that the Board enter into an Interim Contract in the amount of $1,500,000 with EH Construction, LLC. The contract has been reviewed by Eric Farris.

3. Contract: North Bullitt High School College & Career Center – Bid Package 02, Technology Wiring During the April 2013 meeting, the Board accepted the lowest bid as submitted by Delta Services, LLC for Bid Package 02 (Technology Wiring) for the North Bullitt High School College & Career Center. Presented was a contract in the amount of $13,296.22 with Delta Services, LLC for project BG# 12-141 Bid Package 02, Technology Wiring. The contract had been reviewed by Eric Farris.

4. Revised BG-1: North Bullitt College and Career Center Subject to KDE approval, presented was a revised page 3 to reflect the actual bid amounts and sufficient cash for an Interim Contract for the North Bullitt College and Career Center BG# 12-141 Bid Package 01. (The previously approved revised BG-1 cash amount needed to be adjusted.)

Bullitt East College & Career Center: 5. Bullitt East College & Career Center – _Bid Alternate #4 Mr. Highley requested approval of bid alternate #4 – Trane HVAC equipment/controls at $0.00 for the Bullitt East College and Career Center (BG# 12-143 – Bid Package 01). Originally, alternates #2 Operable Walls and #3 Bleachers, and #6 Tennis Courts were included and accepted but the acceptance of alternate #4 was not. This Board action was necessary for submittal to KDE along with the other alternates.

6. Interim Contract: Bullitt East High School College & Career Center During the April 2013 meeting, the Board accepted the lowest bid as submitted by EH Construction, LLC for Bid Package 01, General Construction, for the Bullitt East College and Career Center. At this time, Mr. Highley requested that the Board enter into an Interim Contract in the amount of $1,600,000 with EH Construction, LLC. The contract had been reviewed by Eric Farris.

7. Contract: Bullitt East High School College & Career Center - Bid Package 02, Technology Wiring During the April 2013 meeting, the Board accepted the lowest bid as submitted by Delta Services, LLC for Bid Package 02 (Technology Wiring) for the Bullitt East High School College & Career Center. Presented was a contract in the amount of $13,477.21 with Delta Services, LLC for project BG12-143 Bid Package 02, Technology Wiring. The contract has been reviewed by Eric Farris. 7

8. Revised BG-1: Bullitt East College and Career Center Subject to KDE approval, presented was a revised page 3 to reflect the actual bid amounts and sufficient cash for an Interim Contract for the Bullitt East College and Career Center BG# 12-143 Bid Package 01. (The previously approved revised BG-1 cash amount needed to be adjusted.)

Bullitt Central High School: 9. Permission to Accept RFP – Air Monitoring Services (BCHS) Requests-for-Proposals (RFPs) for air monitoring services related to the Bullitt Central Asbestos Abatement project were sent by Clotfelter- Samokar to three companies with only two responding. Based on the proposals received, it was recommended that Environmental Health Management be awarded the project for Air Monitoring at Bullitt Central. The cost can only be estimated at this time. The daily cost for the service will be approximately $400. The total will be approximately $20,000. Additional information was provided.

10. Permission to Accept Bid - Package 1A, Site Improvements (BCHS) On May 8, 2013, a bid opening was held for Bid Package 1A, Site Improvements for Bullitt Central High School College and Career Center and Renovations. Provided was the bid tabulation sheet. Advanced Paving had the lowest bid of $308,400.00 and was recommended for approval.

11. Permission to Accept Bid – Package 1B, Asbestos Abatement (BCHS) On May 8, 2013, a bid opening was held for Bid Package 1B, Asbestos Abatement for the Bullitt Central High School College and Career Center and Renovation Project. Provided was the bid tabulation sheet. HCL had the lowest bid of $73,300.00 and was recommended for approval.

12. Contract: Bullitt Central High School Bid Package 1A, Site Improvements Mr. Highley requested that the Board enter into a Contract with Advanced Paving for Bid Package 1A, Site Improvements for the Bullitt Central College and Career Center and Renovations Project in the amount of $308,400.00. The contract had been reviewed by Eric Farris.

13. Contract: Bullitt Central High School Bid Package 1B, Asbestos Abatement Mr. Highley requested that the Board enter into a Contract in the amount of $73,300.00 with HCL for Bid Package 1B, Asbestos Abatement for the Bullitt Central College and Career Center/Renovation Project. The contract had been reviewed by Eric Farris.

14. Revised BG-1: Bullitt Central College and Career Center and Renovation Presented was a revised page 3 of a BG-1 for the Bullitt Central College and Career Center and Renovation Project (BG-12-142).

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Nichols Waste Water Treatment Plant: 15. Permission to Accept Bid - NES Sewer Treatment Plant On May 7, 2013, a bid opening was held for the Nichols Sewer Treatment Plant Project. Provided was the bid tabulation sheet. Pace Contracting, LLC had the lowest bid of $209,000.00. Also included, was an alternate bid for an asphalt drive leading to the plant from the existing parking lot for $8,213.33. This brings the total to $217,213.33 for the project. It was recommended to accept the bid from Pace Contracting, LLC.

16. Contract: Pace Contracting, LLC for NES Waste Water Treatment Plant Mr. Highley requested that the Board enter into a Contract with Pace Contracting, LLC in the amount of $217,213.33 (base bid $209,000 and alternate bid of $8,213.33 for a maintenance asphalt drive). The contract had been reviewed by Eric Farris.

17. Revised BG-1: Nichols Waste Water Treatment Plant Presented was the revised BG-1 for the Nichols Sewer Treatment Plant BG# 13-152 for review and approval. The total cost for the project is $250,745.08.

18. Deductive Change Order #1, BCHS Package 1A, Site Improvements Clotfelter-Samokar Architects and Advanced Paving and Construction Company requested approval for deductive Change Order #01, in the amount of $23,435.57, for the district to purchase directly the specified materials (drainage pipe, rock, DGA, pre-cast structures, parking blocks, and signage) in order to take advantage of sales tax savings in the amount of $1,406.13. This deduction will reflect the original Contract Sum from $308,400 to $284,964.43.

Human Resources 1. Leaves of Absence Requests Approval of the following requests relative to unpaid leaves of absence: Shonna Cundiff – Roby Elementary School – Instructional Assistant – Ms. Cundiff requested leave without pay for the date of March 29, 2013 to care for her mother. Ms. Cundiff does not qualify for FMLA, because she does not work the required 1,250 hours a year. Rebecca Dennis – Cedar Grove Elementary School – Music Teacher – Ms. Dennis requested leave without pay for the dates of May 20-22, 2013 for maternity leave. Ms. Dennis is currently on an FMLA leave and will have exhausted all of her available leave time. Theresa Edwards – Mt. Washington Elementary School – Teacher – Ms. Edwards requested leave without pay for the dates of August 3-4, 2011, August 9-16, 2011, and September 16, 2011. Ms. Edwards was out on a workers’ compensation injury during this time and was docked 2/3 of a day for each day that has been listed, totaling 11.24 days. Ms. Edwards would like to buy back her time through KTRS and in order to do that she needs board approval on the portion she was without pay. Bethany Faith – Bullitt East High School – Teacher – Ms. Faith requested a professional/ education leave for the 2013-2014 school year. During this leave she will be pursuing an 9 additional Master’s Degree, specifically a Library Media Specialist Degree. Ms. Faith’s request falls under the Educational/Professional Leave Policy 03.1235. Ryan Manion – Mt. Washington Middle School – Instructional Assistant – Mr. Manion requested that his current leave of absence for student teaching be extended to May 2, 2013. Mr. Manion is required to complete 70 days of student teaching and with the two snow days we had it moved his completion date to May 2, 2013. Mr. Manion will return to Mt. Washington Middle School on Monday, May 6, 2013. Jennifer Meyer – Overdale Elementary School – Teacher – Ms. Meyer requested leave without pay for the dates of May 17-22, 2013 for maternity leave. Ms. Meyer is currently on an FMLA leave and will have exhausted all of her available leave time. Meagan Moremen – Old Mill Elementary School – Teacher – Ms. Moremen requested leave without pay for the dates of April 15, 2013 (3.625 hours) for medical treatment. Ms. Moremen is currently on an intermittent FMLA leave and has exhausted all of her available leave time. Rebecca Sanders – Hebron Middle School – Instructional Assistant – Ms. Sanders requested leave without pay for the dates of March 4, 14, and 22, 2013 for medical reasons. Ms. Sanders is currently on an intermittent FMLA leave and has exhausted all of her available leave time. Brandi Sheehan – Bullitt Central High School – Teacher – Ms. Sheehan requested leave without pay for the dates of April 17, 2013 to care for her sick child. Ms. Sheehan is on an intermittent FMLA leave and has exhausted all of her available leave time. Deborah Spadie – Cedar Grove Elementary School – Manager – Ms. Spadie requested leave without pay for the date of May 1, 2013 to receive medical treatment. Allison Stump – Shepherdsville Elementary School – Teacher – Ms. Stump requested leave without pay for the dates of April 12-13, 2013 to care for her sick child. Ms. Stump is on an intermittent FMLA leave and has exhausted all of her available leave time.

2. Employment Records Employment records for both the certified and classified personnel for the period of April 23, 2013 through May 8, 2013 were submitted for the Board’s information and inclusion in the minutes of this meeting.

3. Job Share Request Presented was a request for two school psychologists, Megan Sayler and Kelly Shanks, to continue job sharing during the 2013-2014 school year. Both are excellent employees and true assets to the school district. They will each carry a caseload to be determined by the Special Education Director, Ms. Tharp, whom is in favor of continuing this arrangement.

Contracts 1. Smile KY! Dental Program Linda Nason requested approval to offer the Smile KY! Dental Program in five elementary schools during the 2013-14 school year. The schools to be served are Brooks, Cedar Grove, Overdale, and Shepherdsville Elementary Schools. The remaining elementary schools are served on a rotating basis based on a three year cycle. The program offers free dental education and a toothpaste/toothbrush kit to all students, free dental screening for students in grades 3-5, and free treatment for underserved

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students. Parent/guardian permission is obtained for all screening and treatment services. Smile KY! is made possible by numerous community partners including the Bullitt County Health Department, Louisville Water Company, the University of Louisville School of Dentistry, Colgate- Palmolive Company, FRC Coordinators, and the generous support of dentists and hygienists in the region. Transportation of students participating in “treatment day” at the University of Louisville School of Dentistry or private dental office will be provided by commercial carriers or district buses/vans depending on the location and paid by the Social Services Department.

2. Infinite Campus “Messenger” Service Presented was the license agreement with Infinite Campus for their “Messenger” service. Infinite Campus provides the software for schools to issue phone messaging to parents regarding school related events, school attendance and other instant communications. This works together with ShoutPoint, which provides the data lines for calling purposes. The ShoutPoint agreement was approved by the Board on March 11, 2013.The Infinite Campus “Messenger” service will replace the One Call service for most district schools. The agreement had been reviewed by Board Counsel.

3. Telecommunication Expense Auditing Agreement Presented were agreements from Tellennium Company and SpyGlass to conduct an audit of the district telecommunication accounts to try to locate savings for the district. While Jim Jackson has a very good handle on the telecommunication bills for the district, this may generate additional savings. This does not cost the district anything unless savings are located. There are fees associated with any identified savings which we elect to realize. Tellennium Company is located in Mt. Washington, KY, while Spyglass is located in Ohio. Eric Farris’ office reviewed both agreements. It was recommended to approve the audit of telecommunication expenses with Tellennium Company and the corresponding agreement.

4. Amendment to First Federal Savings Bank Agreement Presented was an amendment to the Frist Federal Savings Banking Service Agreement. Recently, FFSB participated in an audit by the FDIC. It was noted that the rate FFSB had committed to pay all accounts under Bullitt County Board of Education of 1% was in violation as this was above the national average of .80%. FFSB requested a modification to the Banking Service Agreement. FFSB will agree to pay .75% on the accounts of the Bullitt County Board of Education. The second amendment is to outline FFSB commitment to pay all accounts the additional .25% which was reduced by the prior modified agreement to ensure all accounts receive the 1% as originally stipulated through June 30, 2013.

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5. Nurse Service Contract Presented were contracts for Independent Nurse Contractors. A blanket agreement for the 2013-2014 school year is needed to meet all the requests for health services in a timely manner. These guidelines are set within KRS 156.502 (Health Service in School Setting). The contracts are developed within the scope of practice for an RN and LPD licensure. The cost of the service will not exceed the budget allowance as designated in the health service budget for the upcoming school year.

6. Paroquet Springs Conference Centre Contract – Planning Day Presented was a lease agreement with Paroquet Springs Conference Centre for August 1, 2013. This is one of two scheduled Planning Days. This Lease Agreement was necessary due to the volume that will be attending that day.

7. OVEC Head Start Full Utilization Agreement 2013-2014 Presented was the 2013-2014 OVEC Head Start Full Utilization Agreement. The commitments outlined in the document are made to assure full utilization of Head Start funds by meeting all required objectives. The purpose of the agreement is to coordinate services to eligible children through state preschool and federal Head Start funds. The agreement is based on the planned growth criteria set by the Kentucky Board of Education in conjunction with Head Start and local school districts.

8. Engineering Service Contract Presented was an Engineering Services Contract required by the Kentucky Department of Transportation. There are some upcoming road projects that require changes to the district fiber optic cable facilities. Since Mr. Gregory with LG Fiber will be performing the work, this additional contract will satisfy KYDOT regulations. Since this work is beyond routine maintenance, this will allow the district to be reimbursed for all additional expenses incurred as a result of the modifications that are required for the facilities.

9. Broadbent Arena Contract Amendment A pavilion just outside of Broadbent Arena is available on May 25, 2013 for the use of lining up students for the graduation ceremonies. This space may be used at no additional charge to the district. An amendment to the contract was proposed by Kentucky Fair and Exposition Center personnel for insurance purposes.

Summer Camps 1. Bullitt Central High School would like to host a football camp from July 10- 12, from 10 a.m. until noon. Cost per student is $30.00. The camp will be

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supervised by BCHS staff/coaches and volunteer staff members. Proceeds will benefit the Bullitt Central Football Booster Club. 2. The Maryville/Overdale FRC requests permission to host a Summer Enrichment Camp at Overdale Elementary School for approximately 125 students the week of June 17-21, 2013 from 8:30 a.m. to 3:30 p.m. Students will participate in Science, Literacy, Math and Recreational activities. Students will also have use of the computer lab during the camp. Several field trips will be provided for students as well. The cost will be $10 for each participant. All other costs will be absorbed by the FRYSC programs. 3. The Cedar Grove/Lebanon Junction FRC, Bullitt Lick/Bernheim YSC, and the Roby/Mt. Washington FRC would like to partner with the YMCA to co-host themed camps at Shepherdsville Elementary School. This event will be from July 15th – August 2nd, 2013 and open to all YMCA students K-5th grades registered at the Shepherdsville site. There will be possible field trips through Bullitt County Public Schools and different agencies will be making presentations throughout the weeks of the camp. 4. The Roby/Mt. Washington Elementary FRC would like to host a volleyball camp at Pleasant Grove Elementary School on July 8-12, 2013 from 9:00 a.m. to 12:00 p.m. for a maximum of 30 students entering grades 3-6 from MWES and PGES. The fee will be $25 per student. 5. The Crossroads FRC is working with the 21st Century Grant to offer additional opportunities for summer camps. They would like to offer the following camps: “Adventures in Reading,” “A Camping We Will Go,” “All About Me,” and “Lights, Camera, Action!” Certified teachers will be responsible for preparing lessons and a registration/flyer, a detailed list of needed supplies, daily enrollment records, and daily supervision of children. 6. Mt. Washington Middle School Generals basketball team would like to host basketball camps on July 8-11, 2013 from 12 p.m. to 4 p.m. for $60.00 per student. The camp is open to male students entering grades 4-8. 7. Mt. Washington Middle School would like to host a Robotic Camp June 17- 21, 2013. 8. Brooks Elementary School’s 21st Century Learning Center would like to host summer camps on June 10-13, June 17-20, July 8-11, and July 15-18, 2013. The camps will run Monday thru Thursday from 9:00 a.m. to 2:00 p.m. There will be a $25 fee per child per two week session. Scholarships are available to qualifying students. Transportation will be needed for morning and afternoon pickups at two drop off locations. A field trip to the Louisville Science Museum is planned for June 20, 2013. 9. Eastside Middle School would like to host a basketball camp on July 29-31 for boys entering grades 4-8 from 1 to 6 p.m. The cost per student will be $50.00. Jerry Troutman will coordinate the camp. 10. Zoneton Middle School’s Boys and Girls Basketball Teams would like to hold the 4th Annual Zoneton Timberwolf Basketball Camp June 17-20, 2013 from 9:00 a.m. to 4:00 p.m. It will be open to students entering grades K-8. The cost will be $60. In case of a scheduling conflict, the dates of July 8-12 have been chosen and the time of the session is flexible. 13

11. North Bullitt High School would like to host a Volleyball camp at the school on June 17-19, 2013, from 8:30 a.m. to 12:00 for all students in grades 2-8. The cost of the camp will be $50 per person for $35 per person for children of BCPS employees. 12. The Bullitt Advanced Math and Science (BAMS) program would like to host a series of camps: Robotics – July 15-18, from 9 a.m. to 12 p.m.; Rocketry – July 15-18, from 1p.m.-4 p.m.; Astronomy – July 22-25, from 9 a.m. to 12 p.m.; and Biology – July 22-25, from 1 .m. to 4 p.m. Cost is $25 per camper. 13. Eastside Middle School would like to host an Archery Camp on July 8,10,12,16, and 18, 2013 from 5-7 p.m. The registration fee is $25.00. 14. The Bullitt Central Baseball team would like to hold their annual youth baseball and softball camp on June 10, 11, and 12 from 8:30 a.m. to noon. Coaches and players will be supervising the event.

BEHS Biodiversity Expedition to Dominica Bullitt East High School teacher Chris Ryan requested permission for a group of students to participate in an expedition to the island of Dominica. It is a trip in conjunction with Operation Wallacea. The organization is essentially a large group of academic institutions coordinating biodiversity research throughout the world. The expedition will be June 16-28, 2014. The cost of the trip is $1,850 plus transportation fees, which will be offset by fundraising efforts.

Eagle Scout Project at Crossroads Elementary School Matthew Adkins, an Eagle Scout in Troop 100, requested permission to work with Crossroads Elementary to install the new school sign which has been purchased by the PTA. He would like to install the brick and landscaping associated with the sign installation. Mr. Adkins will be supervised by the PTA president, Brian Barnett. Mr. Mitchell reviewed and approved the proposed project.

Final Drawings on Security Upgrades Project At the March 25th Board meeting, Mr. Chris Cottongim with the 5253 Design Group presented the final drawings on the Security Upgrades Project. As per KDE, the final drawings require Board approval through Consent Items. It was presented now for formal approval of the final drawings.

Permission to Declare Items Surplus The Transportation Department requested permission to declare a list of buses, a Chevrolet Blazer, and scrap items as surplus. A list of specific buses and the VIN numbers was provided.

2013-2014 School Internal Activity Budgets Presented for review and approval were the Internal Activity Budgets for Fiscal Year 2014 for each school. Per Redbook guidelines, the Internal Activity Budgets are presented annually for approval by the Board.

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Hebron Middle School Archery Fundraiser Hebron Middle School’s archery team would like to host a 3-D Archery Shoot at Chickasaw Archery Club on June 15 that is open to the public. The cost per shooter is $5. The team shot at the National Archery Tournament on May 10th and qualified to shoot at the World Tournament that will be held in St. Louis on June 28-30, 2013. All proceeds from the event will be used to pay for hotel rooms, registration fees, meals, and mileage for each individual archer and coach.

Permission to Apply/Accept Grant - Maryville Elementary Fitness Gram Grant Study Maryville Elementary has been selected as a potential candidate to apply for the Fitness Gram Grant Study with Play 60. If accepted, Maryville would commit to Fall and Spring Fitness Testing using the Fitness Gram Assessment Program. The report will show height and weight numbers without student names. The Fitness Gram materials are free but valued at $1,640. Additional information was provided.

398- Motion made by Roger Hayes, seconded by Darrell Coleman, to approve Consent Items (Financial Reports; Bids – 1) Permission to Accept Bid – Insurance, Permission to Solicit Bids – HVAC Duct Cleaning, 3) Permission to Renew Bid – Solid Waste Removal & Disposal, 4) Permission to Solicit Bids – Parking Lot Sealing/Striping, 5) Permission to Re-Bid Motor Oil & Lubricants, 6) Permission to Renew Bid – Gasoline and Diesel Fuel, 7) Permission to Renew Bid – Motor Oil/Lubricants/Fluids, and, 8) Banking Request for Proposals; Travel; Minutes; Construction Items - 1). NBHS College & Career Center – Bid Alternate #4, 2) Interim Contract: NBHS College & Career Center, 3) Contract: NBHS College & Career Center – Bid Package 02, Technology Wiring, 4) Revised BG- 1: NBHS College and Career Center, 5) BEHS College & Career Center – Bid Alternate #4, 6) Interim Contract: BEHS College & Career Center, 7) Contract: BEHS College & Career Center - Bid Package 02, Technology Wiring, 8) Revised BG-1: BEHS College and Career Center, 9) Permission to Accept RFP – Air Monitoring Services (BCHS), 10) Permission to Accept Bid - Package 1A, Site Improvements (BCHS), 11) Permission to Accept Bid – Package 1B, Asbestos Abatement (BCHS), 12) Contract: BCHS Bid Package 1A, Site Improvements, 13) Contract: BCHS Bid Package 1B, Asbestos Abatement, 14) Revised BG-1: BCHS College and Career Center and Renovation, 15) Permission to Accept Bid - NES Sewer Treatment Plant, 16) Contract: Pace Contracting, LLC for NES Waste Water Treatment Plant, 17) Revised BG-1: Nichols Waste Water Treatment Plant, and, 18) Deductive Change Order #1, BCHS Package 1A, Site Improvements; Human Resources – 1) Leaves of Absence Requests, 2) Employment Records, and, 3) Job Share Request; Contracts – 1) Smile KY! Dental Program, 2) Infinite Campus “Messenger” Service, 3) Telecommunication Expense Auditing Agreement, 4) Amendment to First Federal Savings Bank Agreement, 5) Nurse Service Contract, 6) Paroquet Springs Conference Centre Contract – Planning Day, 7) OVEC Head Start Full Utilization Agreement 2013-2014, 8) Engineering Service Contract, and, 9) Broadbent Arena Contract Amendment; Summer Camps; BEHS Biodiversity Expedition to Dominicia; Eagle Scout Project at Crossroads Elementary School; Final Drawings on Security Upgrades Project; Permission to Declare Items Surplus; 2013-2014 15

School Internal Activity Budgets; Hebron Middle School Archery Fundraiser; and, Permission to Apply/Accept Grant – Maryville Elementary School Fitness Gram Grant Study) as presented, noting that all items have been studied with individual recommendations and rationale being provided prior to the meeting in the full Board packet on May 17, 2013, which is available for public inspection on request. Four members voting YES.

UNFINISHED BUSINESS 2nd Reading of Revised Policy 08.221 – Grading Presented was a revision to Board Policy 08.221 as it relates to the grading scale used by all middle and high schools. The existing policy was discussed with all secondary principals as well as the Board of Education, and found to be less desirable when considered along with the financial obligations associated with attending college. Changes to the policy are consistent with many districts in the region that use the 10-point interval for determining grades.

399- Motion made by Lorraine McLaughlin, seconded by Roger Hayes, to approve the 2nd reading of revised Policy 08.221 – Grading as presented. Motion carried 3-1. Upon request of Mr. Hayes, a roll call vote was taken with Darrell Coleman voting NO; Lorraine McLaughlin voting YES; Roger Hayes voting YES; Dolores Ashby voting YES.

2nd Reading of Revised Policy 05.7 – Recycling Presented was revised Board Policy 05.7 – Recycling. This is the policy language suggested by KSBA in response to the district’s review of the current recycling policy. Kimberly Joseph, District Energy Manager, helped pioneer this change. Instead of these metals being sent to landfills, it is the district’s vision to be environmentally and fiscally responsible in this matter. This revision incorporates the recycling of scrap metals deemed no longer necessary to district operations generated from used bus components, broken equipment and furniture as well as other facets of operation. The revised policy enhances current policy which included only white paper and cardboard.

400- Motion made by Darrell Coleman, seconded by Roger Hayes, to approve the 2nd reading of Revised Policy 05.7 – Recycling as presented. Four members voting YES.

NEW BUSINESS BCHS/FLEX School - Early Graduation Request – R. Hefley Presented was a request from student Rebecca Hefley of Bullitt Central High School (and the FLEX program) for early graduation. Rebecca has earned enough credits to satisfy Bullitt County diploma requirements and has earned a CNA at the Career Readiness Center. Rebecca will begin classes in nursing at JCTC upon graduation.

401- Motion made by Darrell Coleman, seconded by Lorraine McLaughlin to approve Rebecca Hefley’s request for early graduation as presented. Four members voting YES.

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Amend 2012-2013 School Calendar Presented was a request to amend the 2012-2013 school calendar to reflect what actually occurred during the school year. The amended calendar is then sent to the Kentucky Department of Education to ensure all requirements have been met. Under 702 KAR 7:140 (2)(3) the amended calendar shall be submitted for approval to the Department of Education no later than June 30th of each year. Presented is the amended 2012-2013 school calendar to show school was out for weather on Friday, January 25th and Friday, February 1st. May 21st will now be the last day for students, May 22nd will now be Closing Day and May 23rd is the final Professional Development Day of the school year.

402- Motion made by Roger Hayes, seconded by Lorraine McLaughlin, to approve the request to amend the 2012-2013 School Calendar as presented. Four members voting YES.

Gifted/Talented District Coordinator Revised Job Description Presented was a revised job description for the Gifted/Talented (G/T) District Coordinator position. Revisions and additions were underlined in the draft. The G/T task force committee approved the revisions and additions at their April 30, 2013 meeting. The job description revisions and additions were made based upon the district committee’s work and recommendations. The number of days for this position will be 187 with 5 extended days.

403- Motion made by Lorraine McLaughlin, seconded by Darrell Coleman, to approve the revised Gifted/Talented District Coordinator position as presented. Four members voting YES.

Revised Procedure 09.2241 AP.1 – Student Medication Guidelines 404- Presented were revisions to Board Procedure 09.2241 AP.1 – Student Medication Guidelines to align wording with statutes regarding self-administration. Clarification was also provided regarding changes in medication orders, guidelines for discrepancies noted between paperwork and pharmacy labels, and the requirement for additional paperwork for field trips extending beyond the school day hours. Accountability of the medications that are brought to the school was also included as an additional safety measure. Submitted for the Board’s review and comments only; no action was required by the Board.

2013-2014 Pay Scales Presented were the Annual Pay Scales for FY 2014. The following are additions/changes to the scales which were highlighted in red on the provided schedules:

1. Across-the-board 1% pay raise has been added. 2. Included the salary for the Infinite Campus Coordinator as an exempt position reflecting a salary instead of an hourly rate. 3. Head Chess coach was added at the High School level - $1,010 per year. 4. Added a District Robotics Coach - $1,500 per year. 17

5. Added two (2) District Assistant Robotics coaches - $1,000 per year. 6. Added the Energy Team Sponsor stipends to the salary schedule - $500 per year. 7. Added a stipend of $1,000 for the science fair coordinator.

405- Motion made by Lorraine McLaughlin, seconded by Darrell Coleman, to approve the 2013-2014 Pay Scales as presented. Motion carried 3-1 with Lorraine McLaughlin, Dolores Ashby, and Darrell Coleman voting YES and Roger Hayes voting NO.

2013-2014 Tentative Budget Presented was the Tentative Budget for Fiscal Year 2014 in the amount of $108,709,937. Documentation for specific fund information was provided. Any changes will be reflected in the Working Budget in September.

406- Motion made by Roger Hayes, Lorraine McLaughlin, to approve the 2013-2014 Tentative Budget in the amount of $108,709,937 as presented. Four members voting YES.

School Nurse Job Description Presented for approval was the job description for the School Nurse position. This position was approved at the April 22, 2013 Board meeting; however, the job description was not included at that time.

407- Motion made by Lorraine McLaughlin, seconded by Darrell Coleman, to approve the School Nurse job description as presented. Four members voting YES.

1st Reading of Revised Policies 03.1321 and 03.2321 – Use of School Property and Revised Procedure 03.11 AP.253 Presented were revisions to Board Policies 03.321 and 03.2321 – Use of School Property and Board Procedure 03.11 AP.253 – Driving Records Release Authorization. The revisions are designed to specify the requirements for an employee to drive a district vehicle to transport students. The Procedure revision notes the release of driving records shall be completed annually rather than upon request.

408- Motion made by Roger Hayes, seconded by Darrell Coleman, to approve the 1st reading of Policies 03.1321 and 03.2321 as presented. Four members voting YES. Procedure 03.11 AP.253 was submitted for review and comments only; no action by the Board was required.

Revised Certified Evaluation Plan for 2013-2014 The Kentucky Department of Education requires that each district’s certified evaluation plan is reviewed annually and upon Board approval submitted to them. Presented was the revised Certified Evaluation Plan for the 2013-2014 school year. Changes in the plan this year include the addition of the Charlotte Danielson’s Framework as an optional formative observation tool. Principals and

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teachers provided constructive feedback to the current plan and some suggestions have been incorporated to make positive changes in the format.

409- Motion made by Lorraine McLaughlin, seconded by Roger Hayes, to approve the Revised Certified Evaluation Plan for 2013-2014 as presented. Four members voting YES.

Gifted Education Study Group Report and Recommendations On July 24, 2012, the Board of Education approved, as one of the superintendent’s evaluation goals, an ambitious undertaking to study and make recommendations to improve the provision of services to the district’s gifted education program. Over the course of the year, a study group was formed, made up of district leaders, teachers and parents to fulfill the charge that the task force adopted for itself, which is provided for your reference. The study group and its subgroups – Elementary School, Middle School, High School, Arts, and Magnet Program/Enrichment – have met numerous times and each subgroup’s findings were included.

Here’s a summary of the recommendations: 1) Implement a hybrid pull-out/camp based program for elementary gifted students emphasizing in-depth study of high level curriculum, leadership and integration of technology; 2) Gifted Education teachers will participate in each school’s PLC to ensure focus on the needs of all students including those who are gifted and will have more time for collaboration and consultation during the regular day; 3) Communication will be improved and modernized and technology will be utilized for more streamlined implementation of the Gifted Student Service Plan; 4) A KY Association of Gifted Education (KAGE) chapter will be established in Bullitt County and will hopefully evolve into a Gifted Booster Club; 5) Recommendation that Board policy on Gifted Education be revised to mandate cluster grouping and to encourage schools to investigate subject area and whole-grade acceleration; 6) Some pull-out at the middle level for identified gifted students; 7) Formal collaboration between our high and middle schools to increase instruction in the arts 8) Day-long art camps; 9) A summer, county-wide summer musical incorporating all areas of the arts; 10) Professional development on how to implement cluster grouping and how best to instructionally serve gifted children; 11) Weekend, low-cost, high interest gifted camps spanning six hours each on various topics – taught by local educators; and 19

12) The extension of the Gifted Education Coordinator from ½ to full-time and expansion of the job description to include several additional duties including more in-depth interaction with the middle and high schools.

Also provided were action items and timelines, along with the approximate cost of $71,600 to implement the student group’s comprehensive recommendations. The benefits in advancing the achievement and providing enhanced opportunities for the most gifted students will far outweigh the cost. There is sufficient funds budgeted in the tentative budget to pay for the activities reported.

410- Motion made by Lorraine McLaughlin, seconded by Roger Hayes, to approve the Gifted Education Study Group Recommendations as presented. Four members voting YES.

EXECUTIVE SESSION 411- Motion made by Darrell Coleman, seconded by Lorraine McLaughlin, to recess regular session and enter executive session as authorized by KRS 61.810(1)(c) to discuss pending litigation due to the sensitive nature of the matter and strategy to be discussed with counsel and KRS 61.810(1)(b) to discuss the future acquisition or sale of real property by a public agency, but only when publicity would be likely to affect the value of a specific piece of property to be acquired for public use or sold by a public agency. Four members voting YES.

RECONVENE REGULAR SESSION 412- Motion made by Lorraine McLaughlin, seconded by Darrell Coleman to exit executive session and resume regular session. Four members voting YES. No action was taken in executive session.

ADJOURNMENT 413- Motion made by Roger Hayes, seconded by Darrell Coleman, to adjourn at 8:45 p.m. Four members voting YES.

______CHAIRPERSON SECRETARY

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