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Washtenaw County Parks and Recreation Commission NOTICE

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Washtenaw County Parks and Recreation Commission NOTICE Washtenaw County Parks and Recreation Commission NOTICE OF MEETING Date: December 8, 2020 Time: 2:00 p.m. Location: Virtual Meeting on Zoom available to the public at: https://us02web.zoom.us/j/87992360458 AGENDA 1. Call to Order / Moment of Silence 2. Approval of the Minutes – A. November 10, 2020 Meeting (attached, pp. 1-6 /action item) B. November 23, 2020 Special Meeting (attached, pp. 7-8 /action item) 3. Public Comment 4. Communications, Projects & Activities (attached, pp. 9-17 /action item) A. Resolution of Appreciation – Janice Anschuetz (attached, p. 18 /action item) 5. Consent Agenda A. Budget Adjustments (attached, p. 19 /action item) B. Adoption of the 2021 Meeting Calendar (attached, p. 20 /action item) 6. Financial & Recreation Reports – November 2020 A. Financial Reports (attached, pp. 21-23 /action item) B. Recreation Reports (attached, pp. 24-29 /action item) 7. Old Business A. 2020 Connecting Communities Grants (attached, pp. 30-31 /action item) B. Final Approval, Dyer Property (attached, pp. 32-34 /action item) C. Other Old Business 8. New Business A. NAPP – Hamilton Partnership Request (attached, pp. 35-44 /action item) B. Border-to-Border Trail Easement – Lima Township (attached, pp. 45-51 /action item) C. Other Old Business 9. Commissioners / Directors Comments 10. Adjournment Washtenaw County will provide necessary reasonable auxiliary aids and services, such as signers for the hearing impaired and audio of printed materials being considered at the meeting, to individuals with disabilities at the meeting upon 7-day notice to Washtenaw County. Individuals requiring auxiliary aids or services should contact the County of Washtenaw by writing or calling the following: Human Resources, 734-994-2410, TTD# 734/994-1733. Washtenaw County Parks and Recreation Commission Tel: (734) 971-6337 2230 Platt Road / P.O. Box 8645 Fax: (734) 971-6386 Ann Arbor, Michigan 48107-8645 washtenaw.org/parks #2A Washtenaw County Parks and Recreation Commission MINUTES OF MEETING Date: November 10, 2020 Time: 2:00 p.m. Location: Zoom Digital Meeting Members Present: Robert Marans, WCPARC President (attending from Ann Arbor, MI); Patricia Scribner, WCPARC Vice President (attending from Pittsfield Township, MI); Janice Anschuetz, WCPARC Secretary-Treasurer (attending from Ypsilanti, MI); Janis Bobrin (attending from Glen Arbor Township, MI), Daniel Ezekiel (attending from Ann Arbor, MI), Ricky Jefferson (attending from Ypsilanti, MI), Jo Ann McCollum (attending from Ypsilanti Township, MI), Brenda McKinney (attending from Superior Township, MI), Evan Pratt (attending from Ann Arbor, MI), and Sue Shink (attending from Northfield Township, MI) Members Absent: None Staff Present: Coy Vaughn, Director; Meghan Bonfiglio, Deputy Director; Ginny Trocchio, Superintendent of Park Planning and Natural Areas; Jason Brooks, Manager of Finance and Administration; Diane Carr, Superintendent, MLM Recreation Center; Others Present: Daniel Kelly, Washtenaw County Shelter Association 1. Call to Order/Moment of Silence Mr. Marans called the meeting to order at 2:02 p.m. with a moment of silence in appreciation of first responders. 2. Approval of Minutes The minutes of the September 8, 2020 regular meeting were included with the agenda material. Ms. Anschuetz noted that we held a moment of silence rather than doing a pledge of allegiance. It was moved by Ms. Anschuetz and seconded by Ms. Bobrin to approve the minutes of the September 8, 2020 meeting, as amended. Roll call vote: 8 Ayes, 0 Nays, 2 Absent (Jefferson and Shink), the motion was approved. The minutes of the September 29, 2020 working session meeting were included with the agenda material. Ms. Anschuetz noted that we held a moment of silence rather than doing a pledge of allegiance. Washtenaw County Parks and Recreation Commission Tel: (734) 971-6337 2230 Platt Road / P.O. Box 8645 Fax: (734) 971-6386 Ann Arbor, Michigan 48107-8645 washtenaw.org/parks 1 It was moved by Ms. McKinney and seconded by Ms. Shink to approve the minutes of the September 29, 2020 working session meeting, as amended. Roll call vote: 8 Ayes, 0 Nays, 2 Absent (Jefferson and Shink), the motion was approved. 3. Public Comment None 4. Communications, Projects & Activities Mr. Vaughn described communications in the packet and reported on projects and activities for the month of September and October. He included the Projects & Activities from each facility as well as a rundown of the Natural Areas millage vote which took place on November 3, 2020. Ms. Macyda presented feedback received at a public feedback session on Staebler Farm Park – North park site plan. She stated that many wanted animals on site, reduced development on the south portion of the park, historic interpretation, and that there was a strong desire for children’s amenities. Ms. McCollum stated that the facilitator at the October 28th event did a good job of engaging the public. Mr. Vaughn reported on Programs & Events which took place in September & October 2020. He also discussed seasonal staff awards for 2020. It was moved by Ms. Anschuetz and seconded by Ms. Bobrin to accept and file the Projects and Activities Update for the months of September and October 2020, as submitted. Roll call vote: 10 Ayes, 0 Nays, the motion was approved. It was moved by Ms. Anschuetz and seconded by Ms. Bobrin to move item #8A up to the next agenda item. Roll call vote: 10 Ayes, 0 Nays, the motion was approved. 5. Consent Agenda A. Ducks Unlimited Project Agreement It was moved by Ms. Scribner and seconded by Ms. McKinney to partner with the US Fish and Wildlife Service and Ducks Unlimited to provide restoration at Northfield Woods Preserve. Roll call vote: 9 Ayes, 0 Nays, 1 Absent (Jefferson), the motion was approved. B. Signatory Authority Update It was moved by Ms. Scribner and seconded by Ms. McKinney to adopt the resolution granting authority to Director Coy P. Vaughn to sign all contracts and legal documents on behalf of the Washtenaw County Parks and Recreation Commission. Roll call vote: 9 Ayes, 0 Nays, 1 Absent (Jefferson), the motion was approved. C. NAPP – Sales Contract, Squiers (Voted on separately from the Consent Agenda) It was moved by Mr. Pratt and seconded by Ms. Bobrin to authorize preparation of a sales contract to purchase the Squiers property in Sylvan Township as identified in the attached maps at a purchase price of $184,000 contingent upon completion of all necessary due diligence investigation and final approval by the Parks and Recreation Commission. Roll call vote: 9 Ayes, 0 Nays, 1 Absent (Jefferson), the motion was approved. 2 D. NAPP – Round 20 ALPAC Priorities It was moved by Ms. Scribner and seconded by Ms. McKinney to adopt the ALPAC round 20 priorities as presented. Roll call vote: 9 Ayes, 0 Nays, 1 Absent (Jefferson), the motion was approved. E. NAPP – Round 20 NATAC Priorities It was moved by Ms. Scribner and seconded by Ms. McKinney to adopt the NATAC round 20 priorities as presented. Roll call vote: 9 Ayes, 0 Nays, 1 Absent (Jefferson), the motion was approved. F. NAPP – Approval to apply for MDARD Grant It was moved by Ms. Scribner and seconded by Ms. McKinney to apply for matching grant funds to the MDARD Agricultural Preservation Fund for the Stegenga property. Roll call vote: 9 Ayes, 0 Nays, 1 Absent (Jefferson), the motion was approved. 6. Financial & Recreation Reports – September & October 2020 A. Financial Reports Mr. Brooks reported on the claims report and the fund reports contained within the packet and pointed out that a revised report had been sent out to the Commission to replace the October claims due to a duplicate date in September/October. He stated that the total for the claims for the month of September was $1,634,908.66 and for the month of October was $545,445.28. It was moved by Ms. Bobrin and seconded by Ms. Shink to accept and file the Financial Reports for the months of September and October 2020 as submitted. Roll call vote: 9 Ayes, 0 Nays, 1 Absent (McKinney) the motion was approved. B. Recreation Reports Mr. Brooks reported on recreation reports for the month of September and October 2020. Mr. Marans asked if we could do a calculation on revenues lost due to COVID and the Shelter situation. It was moved by Ms. Shink and seconded by Ms. Anschuetz to accept and file the Recreation Reports for the month of September and October 2020 as submitted. Roll call vote: 9 Ayes, 0 Nays, 1 Absent (McKinney) the motion was approved. 7. Old Business A. Connecting Communities Application Update Ms. Macyda provided a presentation on the Connecting Communities program. She reported on requests we have received for both planning dollars and construction dollars. B. Other Old Business None 8. New Business A. MLM Recreation Center Use as Temporary Shelter (Item moved to after Communications) Mr. Vaughn presented a plan for utilization of the MLM Recreation Center as a temporary shelter. 3 Ms. Anshuetz stated that she has only heard positive feedback. Ms. Shink stated that she appreciates the staff and members at the MLM Recreation Center for stepping up. Mr. Kelly reported that staff is being very diligent given the COVID situation and added that this is part of the effort to get everyone a permanent housing plan moving forward. He stated that he is working with Ms. Bonfiglio to set up a place for donations and added that anyone can drop items off at the Delonis Center 24/7 by calling the front desk. Ms. Shink stated that she would like the Board of Commissioners to appropriate additional funds if congregate housing becomes an issue regarding COVID. Ms. McCollum asked whether the flu vaccine is offered to those in the shelter. Mr. Kelly stated that it is mandatory for staff and added that there are always a few flu shot clinics offered.
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