Snohomish City Council Meeting Minutes April 16, 2019
1. CALL TO ORDER: Mayor Kartak called the Snohomish City Council regular meeting to order at 6:00 p.m., Tuesday, April 16, 2019, in the Snohomish School District Resource Service Center, George Gilbertson Boardroom, 1601 Avenue D, Snohomish, Washington. COUNCILMEMBERS/MAYOR PRESENT STAFF PRESENT Larry Countryman (late arrival 6:18 p.m.) Pat Adams, HR Manager/City Clerk Steve Dana Debbie Burton, Finance Director Karen Guzak Emily Guildner, City Attorney’s Office Tom Merrill Yoshihiro Monzaki, City Engineer Linda Redmon Richard Niebusch, Community Outreach Officer Jason Sanders Glen Pickus, Planning Director Lynn Schilaty Wendy Poischbeg, Communications and Economic John T. Kartak, Mayor Development Manager Keith Rogers, Police Chief Steve Schuller, City Administrator/Utility General Manager Andrew Sics, Senior Utility Engineer
MOTION by Schilaty, second by Merrill to excuse Councilmember Countryman. The motion passed unanimously (6-0).
2. APPROVE AGENDA contents and order:
MOTION by Guzak, second by Redmon to approve the agenda as presented. The motion passed unanimously (6-0).
3. APPROVE MINUTES of the March 19, 2019 regular meeting.
MOTION by Schilaty, second by Sanders to approve the minutes of the regular meeting. The motion passed unanimously (6-0).
4. CITIZEN COMMENTS on items not on the Agenda
Mayor Kartak welcomed the citizens to the meeting and discussed the procedures for providing citizen comment.
Carrie Gove, represents Ripple Ministries of Snohomish and spoke to their mission to reach under-resourced teens in Snohomish County and provide them with services.
Melody Clemans, spoke regarding Earth Day and noted the plight of the Puget Sound Orca and the depletion of their primary food source, the Chinook salmon. She supports removal of the lower Snake River urban dams to help address this issue.
Bonny Headley, attended the Youth Council meeting and was inspired and pleased to see Mayor Kartak and Councilmembers Redmon and Sanders in attendance.
Morgan Davis, 206 Avenue I, spoke against an increase to the Mayor’s salary.
Wayne Gibson, supports the Mayor’s salary increase as a full-time Mayor, and favors a review by a citizen’s salary commission.
The following citizens spoke in favor of an ordinance allowing WATVs (Wheeled All-Terrain
Snohomish City Council Meeting Minutes April 16, 2019 1
Vehicles) on City streets: John Graham, 9017 180th Street SE, Snohomish Jason Wagner, 23010 Echo Lake Road, Snohomish Austin Finch, 22116 99th Street SE, Snohomish Rick Pratt, 7618 McAllister Road, Snohomish
Citizen Comments: Closed
5. PUBLIC HEARING – 2019 Stormwater Management Program – Resolution 1400
City Engineer Yoshihiro Monzaki stated the purpose of this agenda item is for the City Council to consider the proposed Stormwater Management Program (SWMP) for 2019 and to conduct a public hearing. If acceptable, staff requests Council approve the SWMP by adopting Resolution 1400.
Mr. Monzaki explained the National Pollutant Discharge Elimination System (NPDES) Phase II Municipal Stormwater permit requires a variety of activities be performed during the City’s five- year permit cycle. An annual update of the SWMP is one of those activities. Each element of the SWMP must be completed within a specific timeline. He summarized the planned new and ongoing activities associated with the SWMP as follows:
Public Education and Outreach • Continue stewardship opportunities through volunteer programs assisting Public Works staff with Low Impact Development (LID) and rain garden construction at City properties. • Continue spill kit distribution and education/outreach program. Revisit and evaluate businesses visited in previous years to measure results for targeted behaviors and educate any new business owners and their staffs. • Staff Farmer’s Market and Kla Ha Ya Days booths for public education/outreach program. • Hold a community stormwater education and outreach event in cooperation with other agencies for all Snohomish citizens.
Public Involvement and Participation • Hold a public hearing on the Annual SWMP at a City Council meeting. • Post the adopted SWMP to the City website and City Hall lobby for review and comments. • Post the Annual Stormwater Report to the City website for review and comments. • Post public involvement opportunities for involvement on the City website.
Illicit Discharge Detection and Elimination (IDDE) • Field screen 10% of the stormwater system for IDDE and maintain inspection and maintenance records. • Continue to provide businesses with brochures related to IDDE. • Renew Certified Erosion and Sediment Control Lead (CESCL) certifications for existing Public Works employees and provide new Public Works employees CESCL training and certifications as needed. • Renew IDDE Training for Field Staff and Public Works Employees.
Planned Activities for Controlling Runoff from New Development, Redevelopment and Construction Sites • Continue to train new and existing staff in the site plan review process, inspections, and enforcement. Maintain records of this training and names of staff trained. • Implement new Low Impact Development (LID) codes per the LID Guidebook. • Review site plans for compliance with City Code. • Provide post-construction inspections prior to approval for compliance with City Code. • Inspect construction sites prior to and during construction for erosion control. • Maintain records of inspections.
Snohomish City Council Meeting Minutes April 16, 2019 2
• Provide annual inspections of all stormwater treatment and flow control Best Management Practices (BMPs) facilities.
Municipal Operations and Maintenance (O&M) • Receive refresher training in operations and management procedures, inspection procedures, reporting water quality concerns, and on efforts to reduce pollutants to runoff. • Inspect 50% of total catch basins and inlets annually. All catch basins to be inspected by 2019. • Spot check treatment and flow control facilities/BMPs and repair if necessary. • Continue to train staff in O&M operations, inspection procedures, reporting water quality concerns, and on efforts to reduce pollutants to runoff. Maintain records of this training and names of staff trained. • Train staff in the site plan review process, inspections, and enforcement. Maintain records of this training and names of staff trained. • Make available the “Notice of Intent for Construction Activity” and “Notice of Intent for Industrial Activity” to developers.
Total Maximum Daily Load (TMDL) Requirements • Continue stormwater sampling for fecal coliform. • Submit review of past fecal coliform data and high priority body with the Annual Stormwater Report. • Submit data to Environmental Information Management (EIM) database. • Field screen for bacteria sources during IDDE screenings. • Re-inspect veterinary offices for source control best management practices. • Promote proper pet waste management behavior with pet waste stations and education and outreach materials.
Mr. Monzaki indicated on March 28, 2019, the draft 2019 SWMP was posted on the City’s website, and public notice of this hearing and proposed resolution adoption has been published.
Councilmember Dana inquired regarding the illicit discharge detection system and how the City identifies an illicit discharge in a waterway which typically flows year-round by ground water. Mr. Monzaki responded there is a possibility that ground water may flow into the City’s system via tightline and open ditches. If there is constant flow, it would be difficult to determine the source. Councilmember Dana asked if a map is available which shows the location of the closed portions of the storm system. Mr. Monzaki replied the map is available on the City’s website.
Councilmember Redmon attended the Healthy Homes = Healthy Waters event last year. She noted the new 2019 permit contains amendments, and she would like details regarding those changes. Mr. Monzaki responded additional requirements include mapping stormwater outfalls and connections from private systems into the City’s stormwater system. Further, a planning document, entitled “The Stormwater Management Action Plan” will need to be developed. This will entail selecting a watershed and explaining what has been done in the past to monitor water quality and will be done in the future to improve water quality in a specific basin. Councilmember Redmon asked if there are any infrastructure costs associated with the new requirements. Mr. Monzaki responded the City has not conducted a thorough analysis of the impacts of the new requirements. However, staff time related to these additional conditions will be increased.
Councilmember Guzak asked Mr. Monzaki to define the locations where storm and sewer are combined with the side sewer. Mr. Monzaki replied there are areas from Fifth to Seventh going north and south, and from Avenue H to Avenue E. There are also various pockets around the City that are combined. Councilmember Guzak knows a long term goal of the City is to
Snohomish City Council Meeting Minutes April 16, 2019 3
continue separating the side sewer from the storm sewer, but it’s an expensive project to be phased in over several years. Mr. Monzaki noted the City completed the Second Street Trunkline Project. This project connected an 18-inch pipe down Second Street to the former wastewater treatment plant lagoon, which is currently being converted to a water quality facility. This is the start of the project to connect and separate.
Mayor Kartak stated he attended, along with various Councilmembers, the Healthy Homes = Healthy Waters event. It was a nice event.
Citizen Comments:
Morgan Davis, 206 Avenue I, asked about the Second Street Corridor Project and the stormwater flooding at Second and Avenue I.
Mr. Monzaki indicated stormwater will be reviewed as part of the Second Street Corridor Project.
Citizen Comments: Closed
MOTION by Guzak, second by Sanders that the City Council PASS Resolution 1400, adopting the 2019 Stormwater Management Plan.
Councilmember Schilaty noted the Stormwater Management Plan is an unfunded mandate that originates from the state, and every year the regulations become more onerous and complicated. She commended staff for keeping on top of the regulations and leading the Council through the process.
Councilmember Dana thanked City Engineer Monzaki and City Administrator Schuller. He has been involved in the ongoing review of the NPDES permits since 1991, and noted how the process has evolved and has become more intricate. Staff continues to rise to the challenge.
VOTE ON THE MOTION: The motion passed unanimously (7-0).
6. ACTION ITEMS:
a. ACCEPT Bid Award and AUTHORIZE Construction of Aldercrest Water System Consolidation Project
Senior Utility Engineer Andrew Sics stated the purpose of this action item is to request City Council approval to authorize the Mayor to execute an agreement with D & G Backhoe, Inc., the lowest responsive bidder, for the construction of the Aldercrest Water Users Association Water System Consolidation Project (Project). The purpose of the Project is to transfer the Aldercrest Water Users Association (Aldercrest) customers to the City’s water system. The Project consists of construction of approximately 450 LF of 8-inch ductile iron water main and water service re-connections, storm drainage improvements, asphalt grinding, roadway grading and installation of new asphalt surfacing. This work will occur mostly within Cypress Lane east of Pine Avenue. Other locations include 13th Street, 19th Street, Park Avenue, Pine Avenue and Terrace Avenue, which will involve only water service connection transfers from the Aldercrest Water System to the City water system.
Mr. Sics explained Aldercrest is a private water system within the City limits that serves nineteen (19) single-family residences in the northeast part of the City. The Aldercrest water system was built more than four decades ago and is at or near the end of its
Snohomish City Council Meeting Minutes April 16, 2019 4 useful life. As a result, Aldercrest has requested the transfer of their customers to the City’s water system. Aldercrest and the City have been working together for the past few years on various proposals and state funding opportunities that would allow Aldercrest to abandon its water system and connect to City’s water system.
In the fall of 2016, the City applied for a DOH loan on behalf of Aldercrest. City staff discussed this project with the Council during the April 18, 2017 Council meeting. At that time, a summary of the project and steps required to complete the transfer of Aldercrest customers to the City’s system (including Aldercrest payment options) was presented. DOH authorized a loan in the amount of approximately $260,470 to fund this project. Funding for this project includes construction and required City connection fees. The agreement for this loan was executed on July 16, 2018. The agreement states 50% of the loan will be forgiven. The City and Aldercrest will be required to repay the remaining 50% of the loan.
City staff completed the design, and advertised the project for bids on March 21, 2019 through Builder’s Exchange, the Everett Herald and Daily Journal of Commerce. The project included two bid schedules. Bid Schedule 1 includes all of the work involved with transferring Aldercrest customers to the City system. Bid Schedule 2 includes all of the work involved with improving Cypress Lane which consists of drainage and pavement improvements. Cypress Lane’s pavement is in poor condition and will be overlaid after the utility improvements are completed. Bid Schedule 2 will be funded by the Transportation Benefit District and Stormwater Utility budgets. Bids were opened on April 4, 2019.
Seven bids were received for the Aldercrest Water Users Association Water System Consolidation project. It was determined that D&G Backhoe, Inc., located in Lake Stevens, Washington, is the lowest responsive bidder for the project in the amount of $311,802.35. The water improvement costs included in Schedule 1 of this bid is within the DOH loan amount allotted for construction.
Mr. Sics stated the project is expected to begin this spring and the duration for the project is anticipated to be approximately forty-five (45) working days with substantial completion sometime this summer. Staff will award the project as soon as the required submittals are received, which would be anticipated within the next few weeks. The Aldercrest Water Users Association Water System Consolidation Project was identified in the 2018 City Budget, with $450,000 budgeted as follows:
Water Utility - $200,000 Stormwater Utility - $125,000 Transportation Benefit District (TBD) - $125,000
Mr. Sics indicated that although $200,000 is identified for this project from the City’s water utility, the DOH loan and Aldercrest will be funding a portion of the water improvements. The actual amounts will not be known until the final construction cost is determined. Staff is requesting a 20% contingency for this project for a proposed authorization not to exceed $374,000. No construction funds were obligated in 2018. In a future budget amendment for Council approval, an amount totaling approximately $374,000 will be added to the 2019/2020 budget correctly split between the water, stormwater and TBD funds.
Councilmember Merrill asked if all Aldercrest users will be converted to the City’s system, or if there are residents who have not signed the agreement. Mr. Sics replied all
Snohomish City Council Meeting Minutes April 16, 2019 5
residents have signed the agreement, and one resident has already paid the connection fees.
Councilmember Dana inquired if the repayment plan agreement is similar to a ULID. Mr. Sics responded if residents pay the full amount, they will not be a party to the 10-year loan agreement. The preliminary cost for repayment is approximately $50.00 per month for ten years.
Citizen Comments: None Citizen Comments: Closed
MOTION by Sanders, second by Guzak that the City Council AUTHORIZE the Mayor to sign and execute a contract with D & G Backhoe, Inc., in the amount of $374,000.00, including a 20% contingency for the construction of the Aldercrest Water Users Association Water System Consolidation Project. The motion passed unanimously (7-0). b. Aldercrest Water Users Association Water System Consolidation Project Agreement
Senior Utility Engineer Andrew Sics stated the purpose of this action item is to request City Council approval to authorize the Mayor to execute the Agreement Concerning Water Connection and Surcharge to Utility Billing (Agreement) with the Aldercrest Water Users Association (Aldercrest) customers as a part of the Aldercrest Water System Consolidation Project (Project).
Mr. Sics explained the agreement was drafted by the City Attorney for the Aldercrest customers as a commitment to reimburse the City for the water system improvements needed for the transfer of customers, water connection fees and Department of Health (DOH) loan repayment. Nineteen of the customers have previously signed the Agreement and paid the required $300 down payment. Due to the project bid documents being approved by the DOH, and an acceptable construction bid being received, the City can now execute the Agreements, following Council approval.
Mr. Sics reiterated Aldercrest is a private water system within the City limits serving nineteen (19) single-family residences in the northeast part of the City. The Aldercrest water system was built more than four decades ago, and is at or near the end of its useful life. As a result, Aldercrest has requested the transfer of their customers to the City’s water system. Aldercrest and the City have been working together for the past few years on various proposals and state funding opportunities that would allow Aldercrest to abandon its water system and connect to City’s water system.
The DOH authorized a loan in the amount of approximately $260,470 to fund this project. Funding for this project includes construction and required City connection fees. The DOH agreement for this loan was executed on July 16, 2018. The DOH agreement states that 50% of the loan will be forgiven. The City and Aldercrest will be required to repay the remaining 50% of the loan.
Mr. Sics indicated after the project is completed, the City will submit a reimbursement request to DOH for the actual cost of construction and City connection fees. Aldercrest customers must reimburse the City for their portion of the connection fees and construction costs. A final payment amount will be calculated based on the actual completed construction costs, and final number of Aldercrest customers who signed the Agreement. According to the Agreement, Aldercrest customers may either pay the total amount owed at the time of receiving an invoice from the City or may finance the costs. If an Aldercrest customer chooses to finance the cost, the City will record a lien against their property. Upon payment of the amount due in full, through a surcharge added to
Snohomish City Council Meeting Minutes April 16, 2019 6
the customer’s utility billing, the City shall review and release the lien, as appropriate.
Mr. Sics explained the estimated cost of the Aldercrest water transfer construction improvements is proposed to be split as such:
Estimated Construction Cost for Schedule 1 of $123,500 (based on low bid amount): • 50% by the DOH Grant (“loan forgiveness”) – $61,750 • 25% by Aldercrest – $30,875 • 25% by the City – $30,875
Other Project costs to be determined and included in the DOH loan are administration fees, loan fees and City water service connection fees.
Citizen Comments: None Citizen Comments: Closed
MOTION by Sanders, second by Countryman that the City Council AUTHORIZE the Mayor to sign and execute the Agreement Concerning Water Connection and Surcharge to Utility Billing for each of the Aldercrest customers connecting to the City’s water system. The motion passed unanimously (7-0). c. Resolution in Support of 100% Renewable Energy
City Administrator and Utility General Manager Steve Schuller stated that at the February 5 meeting the City Council discussed a draft resolution in support of 100% renewable energy. After a robust discussion, the Council voted unanimously to direct staff to return with final Resolution 1395 for consideration and adoption.
Mr. Schuller noted the benefits of renewable energy are as follows:
1. Financial – Increased competition from new energy sources is better for customers in the long-term;
2. Energy Security - Diversifying energy options, reducing dependence on imported fuels, and providing a replacement for sources of energy with limited supply, which at some point will be depleted; and
3. Environmental - Generating energy that produces reduced or no greenhouse gas emissions, including carbon dioxide (CO2) from fossil fuels, reduces air pollution and human health impacts.
It was also discussed the City’s current electric power (provided from Snohomish County PUD) is being provided from these sources:
Renewables (Hydroelectric Generation from federal dams) 90% Nuclear Generation 9% Other 1%
Mr. Schuller explained on April 3, the Everett City Council passed a resolution directing the Everett Planning Commission to prepare a plan with a target to run on 100% renewable energy by 2045. According to Environment Washington, “Everett is the sixth local government in Washington State to commit to 100% renewable energy, following Edmonds, Whatcom County, Bellingham, Spokane, and Snohomish County.”
Snohomish City Council Meeting Minutes April 16, 2019 7
The City Council also directed Resolution1395 be amended to include a list of guiding principles, as follows:
1. By the end of the year, incorporate guidelines within the City's Procurement Policies and Procedures supporting the goals and policies set forth in this Resolution;
2. Coordinate and partner with other governmental entities, whenever feasible, to advance the goals set forth in this Resolution;
3. Coordinate and partner with vendors, suppliers and public utilities who supply energy to the City in a manner that advances the goals of this Resolution;
4. Promote outreach and encourage input from experts in the field of renewable energy to advance the goals of this Resolution; and
5. Promote and encourage input from citizens, the business community, the general public and other key stakeholders regarding the goals and objectives set forth in this Resolution.
Mr. Schuller indicated for the aspirational goal of attaining 100% renewable energy for City government operations by 2030 (or other timeframe as determined by the Council), he discussed staff’s initial analysis as follows:
City Function Possible by 2030? Light Vehicles - convert to Yes. Cost competitive electric vehicle options are electric? available now and more are expected in the future.
This does not mean the entire current City fleet will be transitioned by 2030. Future vehicle replacements should consider electric vehicle options on a case by case basis.
When the gasoline powered truck at the wastewater treatment plant reached the end of its useful service life in 2013, the City replaced it with an all-electric utility vehicle (Maximum speed 35 mph).
Heavy Vehicles and Maybe? There are generally only test or luxury Equipment - convert to electric? vehicles available at this time. What options will be available in 11 years is unknown.
Backup Power: About eight of our wastewater lift stations (pumping facilities) have backup generators for when the electrical power grid is down, which is less than once a year on average. Approximately six of the lift stations generators are powered by natural gas, and two are powered by diesel fuel. At our wastewater treatment plant, both backup generators are fueled by diesel, including the one installed in 2018.
Snohomish City Council Meeting Minutes April 16, 2019 8
Building, Facility and Plant Electricity
Snohomish County PUD - Very Close. For the Snohomish PUD’s future growth 100% renewable electrical plan and investment in renewable energy sources see supply? their Integrated Resource Plan at: https://www.snopud.com/?p=1161
In addition, what is the policy and future of nuclear energy in this country? Although it is a nonrenewable source, is it considered and accepted as a low CO2 emission option?
The City has completed energy conservation projects (including improved insulation and light fixture replacements) at nearly all of its facilities. Local (Roof Top) Solar - Yes. Option is available today. Specific analysis projects on municipal would need to be conducted to determine return on buildings? investment for particular facility, and what environmental benefit it provides in “competing” with utility-scale solar provided through our utility, the Snohomish PUD. Building Natural Gas Heating - Yes. Only two City facilities are heated by Natural convert to high efficiency Gas at this time, City Hall and the adjacent electric? Engineering Annex. The City Hall addition completed in 2015 (≈1000 sf expansion in the back) uses high efficiency electrical heat pumps.
Mr. Schuller stated at tonight’s meeting, staff will review five examples related to the City functions described above, and also request the Council provide preliminary feedback on related questions to assist the City in developing an initial strategic/fiscal plan later this year. The City’s recent Vehicle and Large Equipment List was provided to the Council, showing almost all gasoline-powered City vehicles and equipment (approximately 79).
Mr. Schuller discussed staff’s preliminary conclusions and asked the Council to agree or disagree with the following conclusions:
It may be better for the environment (and for the City’s finances) to keep the current gasoline powered fleet in operation until the end of its useful life. The total environmental costs, including the impacts of building a new electric vehicle (e.g. new metals, batteries and plastics, and additional carbon dioxide emissions) should be considered as part of the analysis;
At the end of the useful life of a current Light Vehicle, in most circumstances, replace with an all-electric option. This is the most direct path to a renewable energy fleet, and multiple options are expected to be available by 2021;
At the end of useful life of Heavy Vehicles/Equipment, replace with best option available at the time (e.g. low emission fossil fuel, hybrid, plug-in hybrid, biofuel or all- electric). The timeframes to a renewable energy fleet for this category are not known at this time. Available options will need to be analyzed at each future decision point;
Snohomish City Council Meeting Minutes April 16, 2019 9
Do not purchase first or second generation technology. For example, when an all- electric street sweeper is available, wait until a fully developed and tested version is available, before purchasing;
Do not plan on replacing the current natural gas and diesel backup generators until the end of their useful life, which typically will be one or two decades into the future; and
Be ready for change. Have a long-range plan that can adapt to new technology and improved scientific understanding.
Councilmember Dana asked staff how the City intends to process its used electric batteries from vehicles. Mr. Schuller responded the City will engage in best practices when the time comes. Currently, the City does not have any batteries. Mr. Dana indicated the analysis should include disposal costs.
Councilmember Guzak spoke to electric charging stations within the City, and requested an update on any new developments. Planning Director Pickus stated his goal is to incentivize private property owners to install charging stations. The next step will be to speak with property owners who may want to take advantage of incentives and then identify potential charging station locations on City-owned property. Councilmember Guzak noted she was informed by a citizen that Snohomish has no electric charging stations. Mr. Pickus indicated the nearest charging stations are located at Willis Tucker Park and the Monroe Fairgrounds.
Councilmember Sanders spoke to parking options along the west side of First Street and indicated this may be an option for the installation of an electric charging station.
Councilmember Merrill referenced the replacement vehicle descriptions provided within the staff report. He suggests standards be adopted related to technology. He proposes a discussion be held related to standardization and incorporated into the principles to be developed.
Citizen Comments:
Morgan Davis, 206 Avenue I, would have liked solar panels on the Carnegie Building Annex roof.
Simon Bidne, Snohomish Youth Council, polled the community youth. 106 youth viewed the poll and 59 voted. Of the 59 votes received, 90% favored renewable energy, with 10% rejecting. He noted the youth of Snohomish will inherit the Council’s decision tonight.
Terri Lippincott, 605 Avenue A, thanked the Council for being forward thinking and preparing for the future. She supports the resolution.
Bonnie Headley, 417 Union Avenue, spoke in support of the resolution and for 100% renewable energy.
Paul Sterley, 7210 89th Avenue SE, supports clean energy as a concept. He believes the future holds better options, and the City should be cautious in making purchases.
Citizen Comments: Closed
Snohomish City Council Meeting Minutes April 16, 2019 10
Councilmember Redmon appreciates City Administrator Schuller’s updates and research. She appreciates the citizen comments regarding being cautious on how the City makes purchases. This is one of the reasons the resolution is aspirational rather than a mandate. She is aware Public Works Services Manager Mike Johnson has already started making some purchasing decisions based on the resolution. She feels very optimistic on how the City will move forward.
MOTION by Redmon, second by Guzak that the City Council PASS Resolution 1395, in support of 100% renewable energy, as written.
Councilmember Sanders thanked the Youth Council and representative Simon Bidne for their research and polling. He noted technology is changing extremely rapidly. This aspirational goal will allow the Council to be nimble and thoughtful in its purchasing decisions. The community is in support of this goal.
Councilmember Schilaty thanked the Youth Council and their 20-hour poll. The response was impressive. She noted the City has put out polls for weeks and have had less of a response. This subject is important to the youth. As stated, the youth will inherit the decision.
Councilmember Guzak is completely supportive of this resolution. The Council is making personal and community decisions on how they can be better stewards of the environment. She appreciates all of the citizen comments. She thanked Mr. Schuller and City staff for the revisions to the resolution which include the guiding principles to the resolution. She feels the revisions are powerful and appropriate.
VOTE ON THE MOTION: The motion passed unanimously (7-0).
7. DISCUSSION ITEMS
MOTION by Guzak, second by Sanders to take a 2 minute RECESS at 7:26 p.m. The motion passed unanimously (7-0).
Mayor Kartak RECONVENED the meeting at 7:28 p.m.
a. 2019-2020 City Council Goals Update
City Administrator and Utility General Manager Steve Schuller stated at the August 21, 2018 Council Workshop, the Mayor and City Council developed a list of 18 draft goals for 2019 and 2020. At the September 4 workshop, the elected leaders completed a prioritization exercise to narrow the list to seven proposed goals. During the September 18 Council meeting, citizen comments were received and the Council unanimously adopted their final goals for 2019/2020. The goals have been incorporated within the biennium budget. Mr. Schuller explained throughout the year an update on the status of the goals will be presented to keep the City Council (and public) informed and to receive recurring feedback.
Mr. Schuller explained staff has created a draft 2019/2020 Goals, Projects and Actions (or GPA) Report. This report is a tool to apprise Council on their goals and also on key capital projects and current legislative actions.
Staff reviewed the 2019/2020 Council goals as follows:
Snohomish City Council Meeting Minutes April 16, 2019 11
1) Affordable Housing: Partner with public agencies and non-profit organizations and explore incentives and regulatory tools the City can use to facilitate the development of additional affordable housing units;
2) Pedestrian Safety: Increase pedestrian safety, including for children and disabled users;
3) North Planning Area: Renew proactive discussions with Lake Stevens and Snohomish County regarding the North Planning Area;
4) Pilchuck District: Market the Pilchuck District, a sub-area of the City that went through an extensive public outreach process, and identify barriers to development;
5) Land Use Study: Complete a land use feasibility study of the areas around SR9, Bickford Avenue, and Avenue D that are north of Sixth Street, both within the City and in the urban growth area, which includes the County-owned vacant 9.5 acre property by Avenue D and 13th Street, to understand which land use designations would best spur economic development;
6) Diversify Revenues: Explore opportunities to diversify the City’s economy and revenues that provide basic services like law enforcement and transportation; and
7) First Street Parking: Work with local businesses and Historic Downtown Snohomish (HDS) to address solutions to parking on First Street.
Mr. Schuller indicated presentations updating the Council on its goals will be as follows:
1) First Street Parking. Mayor Kartak spoke to the newly implemented Parking Committee comprised of Historic Downtown Snohomish (HDS) board members, Caitlin Birkenbuel (Chair), Pam Wescott James, Craig Novel and Frederic Gibbs. Currently, the committee is working to identify and map out approximately 100 privately-owned parking spaces within the HDS vicinity. There are approximately 10 privately-owned parking spaces likely available for business owners and employees to use during business hours. Mayor Kartak explained there are approximately 60- 70 public parking spaces available on First Street west of Avenue D that aren’t being taken advantage of by business owners and employees. One of the multi-faceted, incremental approaches the committee and Mayor are working toward is to establish a pilot program limited to one block, on one side of the street, to 3-hour only parking. The goal is to implement the pilot program in an area where every business owner is on board. However, the program would only be expanded based on the success of the pilot program.
Mayor Kartak explained this program creates a limited, one-block space where all- day bicycle riders and all-day retail workers will no longer be allowed to park, and leaves all of the remaining full-day parking available on a first-come, first-served basis. If the program is successful, and as it carefully grows based on its own merits, it will slowly put more pressure on non-First Street customers who require all day parking to take advantage of the 60-70 spaces available west of Avenue D.
Mayor Kartak has begun discussions regarding parking with business owners, which have proven to be promising, and overall, there is a lot of enthusiasm. He will make every effort to meet with each business owner personally on First Street, and noted Economic Development Manager Wendy Poischbeg will be reaching out to the regional and local area bicycle clubs. Mayor Kartak indicated there is a matter of limited accessibility spaces, and he and City Engineer Yoshihiro Monzaki are
Snohomish City Council Meeting Minutes April 16, 2019 12
currently working with a local citizen to better locate the disabled parking space in front of the City bathrooms.
Councilmember Sanders inquired about partnering with local businesses. For example, when people come into town to bike ride or fish for the day, it’s not clear where the parking is. If the City could partner with the local bike shop or fishing establishments, it may be of assistance to apprise them of the location where parking is available. Councilmember Sanders supports the parking ambassador approach and asked Mayor Kartak about his approach to parking enforcement. Mayor Kartak responded many options are being discussed with the HDS, and they are also consulting with the Police Department on enforcement strategies. Councilmember Sanders prefers the alternative of parking ambassadors, in lieu of dispatching police officers.
Councilmember Schilaty commented on pay-for-parking and indicated some people are fundamentally against it in a small town. However, placement of one kiosk per block, instead of parking meters might be better. She has been a real proponent of each block on each side of the street having a 30-minute parking limit on at least one stall, so there is high-turnover parking. Additionally, she suggested each end parking space at each intersection be for compact cars only, due to large vehicles creating visual obstructions and an inability to see pedestrians.
Councilmember Guzak explained several years ago, she was on the Parking Committee and worked with the downtown business owners. They came up with proposals for a 30-minute loading zone on every block, and to install additional bulb outs for enhanced visibility, which also included a three-hour time limit. She personally supported paid parking and in working with Republic Services to install kiosks and manage retrieving parking fees, which would have been split 50/50. The resulting estimated revenues were approximately $300,000-$400,000 annually at .75 cents per hour, and could have been allocated toward downtown beautification projects. She would like to discuss pay-for-parking, and how the City could benefit.
Councilmember Merrill wants Snohomish to be welcoming. He does not support punitive actions related to parking enforcement. He does not favor pay-for-parking.
2) Affordable Housing. Planning Director Glen Pickus explained the Affordable Housing goal was to partner with public agencies and non-profit organizations and explore incentives and regulatory tools the City can use to facilitate the development of additional affordable housing units. Progress made toward this goal includes the City Council adoption of the multi-family property tax deferral program in January 2019, resulting in an approved mixed-use project for six units. Additionally, the City is a member of the Affordable Housing Alliance (AHA). The Alliance allocated its first grants toward affordable housing projects, half going toward Cocoon House in Everett and the other half supporting a new project called Compass Edmonds, where Compass Housing Alliance has partnered with Edmonds Lutheran Church and Blokable, Inc. to introduce a multi-phase innovative affordable housing solution for persons in Snohomish County. Also, Chris Collier, AHA Program Manager, has generated a spreadsheet where all the relevant demographic and other housing data is compiled into one spreadsheet. This data will be a wonderful tool to better understand housing availability and affordability within Snohomish.
3) North Planning Area. Planning Director Glen Pickus stated the goal is to renew proactive discussions with Lake Stevens and Snohomish County regarding the North Planning Area. Mr. Pickus stated he, Mayor Kartak and City Administrator Schuller met with the Lake Stevens City Administrator and Planning Director last December
Snohomish City Council Meeting Minutes April 16, 2019 13
and have restarted discussions regarding the North Planning Area. They are developing a study area and map. He noted, the chance for Snohomish or Lake Stevens expanding the UGA into the North Planning Area is not promising. The rules for expanding UGAs does not support this for Snohomish. The agreed issue is not annexing this area, but reaching out to the County to ensure whatever the County does in this area is something Snohomish and Lake Stevens both want.
Councilmember Schilaty stated it’s important to work with Lake Stevens and have discussions with the County. She strongly encouraged staff to not overlook the political and geographic issues associated with this area. There is a strong identification in this area with the City of Snohomish. In moving forward, staff should consider the nuances of what it means historically and emotionally to the community. The City would need to work with these residents and look to the future. She mentioned there was past mediation between Lake Stevens and Snohomish, which was reflective of the political wills at that time.
Councilmember Dana commented the City has been gathering information regarding these issues for years. There should be substantial documentation available.
Councilmember Redmon inquired about affordable housing, and asked Mr. Pickus if there were any other options available beyond the tax deferral program for the City to collaborate with other non-profit groups, i.e., Housing Authority of Snohomish County (HASCO) or Housing Hope to help promote development within the City. Mr. Pickus stated he is aware the City’s local housing group is desperately looking for a site. He is not aware of any additional financial incentives at this time. If Housing Hope or HASCO had a site and were encountering regulatory obstacles, he would consider working with them to overcome that.
Citizen Comments:
John Graham, 9017 180th Street SE, Snohomish, suggested a shuttle service being available on the weekends and parking located off of First Street.
Citizen Comments: Closed
3) Land Use Study. City Administrator Steve Schuller discussed the following:
Preferred Study Area – Staff has created a map of Proposed Study Areas. The map identifies five areas and their approximate total acreage. He requested at tonight’s meeting that Council confirm that area No. 1, tentatively titled “Midtown”, is the City’s primary focus for 2019/2020. This area is mostly comprised of the City’s commercial, industrial and medium-density land use zones, and also includes the vacant 9.5 acre Snohomish County Public Works Site (PW Site) on Avenue D. The Council concurred the “Midtown” area should be the priority.
Preliminary Analysis (2019) – As discussed at previous Council meetings, the PW Site is proposed as a pilot property, since the land is vacant and there is a cooperative land owner. Lessons learned and Council’s direction from the concept study on this site could be applied to all or some of the properties within the Midtown Study Area, initially focused on the commercial zone. Mr. Schuller reviewed the proposed next steps in the process:
Initial Outreach/Questionnaire (In-house): Economic Development Committee, Planning Commission and City Council complete the Snohomish County Public Works Site Discussion Questionnaire.
Snohomish City Council Meeting Minutes April 16, 2019 14
Develop Two Concepts (Architectural/Urban Design Firm): -Option A: New Concept, Upzone (what could be) -Option B: Existing Zoning / Uses (what is currently allowed)
Conduct Preliminary Market Demand Study based on preferred option anticipated to be paid for by land owner, Snohomish County Public Works.
Public Outreach and Potential Land Use/Code Amendment Process (2020) – If a preferred concept is identified by the City Council as part of the preliminary analysis and concept phase in 2019, the next steps would be to develop a robust public outreach and land use and/or code amendment process including the involvement of the Planning Commission and others. The land use amendment process could involve development of a subarea plan similar to the Pilchuck District Subarea Plan.
Councilmember Redmon asked within the “Midtown” boundary area on the map, she observed medium-density and single-family zones, and would like to know why the zones are included. Mr. Schuller noted those are areas of transition zones and he wants to include those areas as part of the analysis. Councilmember Redmon stated her concern is the area is particularly dense for affordable housing and would like to include that option.
Councilmember Guzak supports the proposal as presented. She believes the “Midtown” area with the County shop site should be the Council’s prime focus. She commented working with the County to provide master planning will be very beneficial, and is very excited about the potential it will bring for the City.
Citizen Comments: None Citizen Comments: Closed
4) Pilchuck District and Revenue Diversity. Communications and Economic Development Manager Wendy Poischbeg reviewed the following goals and initiatives:
1. To actively market the development opportunity of the Pilchuck District, the City hired architect Gregory Minaker to create conceptual illustrations that can be used in marketing materials.
2. The Snohomish Business Network meetup events are intended to strengthen the Snohomish economy by providing outreach, advocacy and resources that will support economic growth in Snohomish.
As of March 2019, Ms. Poischbeg indicated the following three events were hosted by staff:
FOODpreneurs Industry experts participated in a panel discussion and Q&A to address market research, product packaging, distribution and scalability. 75 attendees
SOLOpreneurs Perfect for business owners in the gig economy or other independent professionals who wish to hear from seasoned professionals as they navigate the complexities of working for themselves. 35 attendees
Snohomish City Council Meeting Minutes April 16, 2019 15
PODcasting 101 Learn from experienced podcasters who have established a successful podcast within their niche and established an engaged following. 40 attendees
The City’s April event will bring textile entrepreneurs who need assistance starting a clothing line, sourcing material, getting into retail outlets, or sourcing capital.
3. To create opportunities that will increase lodging development in the City, staff promoted Snohomish as a winter birding destination to provide off-shoulder visitor experiences in January and February. The City partnered with the Snohomish Library, Pilchuck Audubon Society, Historic Downtown merchants and Green Snohomish to create a brand, a new website, and specialty events and experiences that brought visitors to Snohomish in the off-season. Two specific events were:
A Year in the Life of Bald Eagles Nature photographer and author Kevin Ebi shared his 3-year experience documenting and photographing one bald eagle nesting site and shared it with a rapt audience at the Snohomish Sno-Isle Library. 35 attendees.
Riverview Wildlife Refuge Guided Winter Bird Tour Birding enthusiast and volunteer guide for the Pilchuck Audubon Society Jonathan Blubaugh led beginner and experienced birders to Snohomish’s well-known and lesser-known meccas for sighting a variety of wintering birds. 60 attendees.
4. After the Snohomish County Tourism Bureau vacated the Visitor Information Center, the opportunity to reimagine potential uses for the building brought forth a new tenant, Shackelford Vintners. The winery’s anticipated occupancy date is June 1, 2019.
5. Incentivize economic growth by leveraging Snohomish County grant funds to promote the City of Snohomish as a visitor destination.
The Historic Downtown Snohomish Heritage Trail is imagined as a short looped walking tour, marked with 9 interpretive signs describing notable people and events that have contributed to the historic narrative of the Snohomish community. Snohomish County Historic Preservation recently awarded the City a full-funding grant request to complete the project. Project Award $5,311
The City of Snohomish received partial grant funding to create and implement a marketing campaign to promote the City’s vibrant craft spirit, brewery and culinary scene. Project Award: $10,800
Councilmember Guzak asked about the status of the building located at 2606 Bickford Avenue. Ms. Poischbeg responded the property is for sale, and the real estate company has reached out to the City. The City is not interested in purchasing this property.
Mayor Kartak reviewed many of Ms. Poischbeg’s major accomplishments, and thanked her for her hard work.
Snohomish City Council Meeting Minutes April 16, 2019 16
Councilmember Merrill appreciates the energy being devoted to this Council goal. He inquired regarding available data measuring increased revenues or benefits to the City. Ms. Poischbeg acknowledged there have been revenue increases related to increased activities, and recognized former Economic Development Manager Debbie Burton’s previous contributions in bringing some of these projects to fruition.
Councilmember Sanders appreciates Ms. Poischbeg’s creativity and thanked her for her efforts.
Councilmember Redmon asked about the Pilchuck District Marketing Plan, and what the plan entails. Ms. Poischbeg indicated she will develop a flyer and add it to the City’s website, along with the development of a marketing package to be distributed to the development community.
Councilmember Dana asked about inventory of commercial office space, and whether there is an inventorying process being conducted to access the lack of space, or a plan to develop an inventory of existing spaces and vacancy factors. Ms. Poischbeg stated she has not maintained an inventory because it is ever-changing. She would consider taking this on if the Council thought it would be beneficial.
Councilmember Redmon inquired regarding economic development and diversifying the City’s revenue streams, and whether there are any infrastructure elements the Council should consider. For example, at one of the entrepreneur meetings, a citizen who uploaded videos for his income indicated the broadband ability wasn’t there. She asked if there were any similar issues the Council should be considering. Ms. Poischbeg responded fiber is important. The Economic Alliance is helping to identify solutions. Mr. Schuller stated regarding internet communications, he conducted research and there are other providers available, such as Frontier, WAVE and Comcast.
Citizen Comments: None Citizen Comments: Closed b. Puget Sound Energy Franchise Agreement – Ordinance 2372
City Engineer Yoshihiro Monzaki stated the purpose of this agenda item is to discuss the proposed adoption of draft Ordinance 2372 to grant Puget Sound Energy, Inc. (PSE) a franchise to maintain, repair and improve their facilities within the City’s Right of Way to provide for the transmission, distribution and sale of natural gas. Council action on the ordinance will be scheduled for a future meeting.
Mr. Monzaki explained in 1982, the City adopted Ordinance 1493 granting Washington Natural Gas Company a franchise agreement for the purpose of supplying natural gas to the City. Washington Natural Gas Company is a predecessor of PSE. The City and PSE are currently operating under the 1982 Franchise Agreement, which expired in 2006. The terms and conditions of the franchise agreement have been mutually honored by both the City and PSE during the expired period. Ordinance 2372 is the proposed franchise agreement.
Mr. Monzaki stated the proposed franchise agreement will be for a term of fifteen (15) years. He provided a summary of some of the proposed conditions of the franchise agreement as follows:
Snohomish City Council Meeting Minutes April 16, 2019 17
Facilities within Franchise Area. PSE shall be allowed to construct, maintain, repair, operate and use their Facilities in the Franchise Area (Public Right of Way) to provide for the transmission, distribution and sale of gas and other such services. Maps and Records. PSE shall provide the City, upon the City's reasonable request, copies of available drawings in use by PSE showing the location of its Facilities at specific locations within the Franchise Area. Relocation of Facilities. If a City Improvement requires the relocation of PSE's existing Facilities within the Franchise Area, PSE shall relocate such Facilities at no charge within a reasonable time prior to the City’s Public Works Improvement. If a project within the Franchise Area, other than a Public Works Improvement, requires the relocation of PSE's Facilities within the Franchise Area, PSE shall have the right as a condition of such relocation, to require payment to PSE, at a time and upon terms acceptable to PSE, for any and all costs and expenses incurred by PSE in the relocation of PSE's Facilities. Work in the Franchise Area. All work performed by PSE within the Franchise Area shall be accomplished in a good and workmanlike manner which minimizes impacts to traffic and adjoining property. Prior to commencing work, required permits, including City permits, will be obtained by PSE. Restoration after Construction. PSE shall restore the surface of the Franchise Area to at least the same condition the Franchise Area was in immediately prior to starting the work.
Councilmember Merrill asked if the revised franchise agreement has been changed in any substantive way. Mr. Monzaki responded the previous agreement had a longer term, but it is otherwise very similar to the previous agreement.
Citizen Comments:
David Hoffman, Local Government Affairs and Public Policy Manager at Puget Sound Energy, thanked the Council for reviewing the new agreement and staff for working collaboratively with PSE. He looks forward to continuing to work within Snohomish for a very long time.
Citizen Comments: Closed
8. CONSENT ITEMS:
a. AUTHORIZE payment of claim warrants #70670 through #70806 in the amount of $620,489.57, and payroll checks #70005 through #70661 in the amount of $489,678.12 issued since the last regular meeting.
b. AMEND Snohomish Municipal Code 5.02 – Business Licenses – ADOPT Ordinance 2373.
c. AUTHORIZE Mayor to Sign Agreement for ABATE Sky Valley Motorcycle Show.
d. AUTHORIZE Mayor to Sign Agreement for Thursday Farmers Market.
MOTION by Guzak, second by Countryman to pass the Consent Items. The motion passed unanimously (7-0).
9. OTHER BUSINESS/INFORMATION ITEMS:
Councilmember Merrill would like to suggest the Council schedule a presentation by the
Snohomish City Council Meeting Minutes April 16, 2019 18
Snohomish County Office of Energy and Sustainability.
Council President Sanders referenced a citizen request that the Council schedule a discussion item related to parks naming on an upcoming agenda, as well as a request to add a discussion item related to a Wheeled All-Terrain Vehicle (WATV) ordinance during a future meeting.
City Administrator Schuller stated the Naming Committee has made a recommendation to name the 20-acre park Julia’s Landing, in recognition of Pilchuck Julia. Staff reached out to the Tribes and the City is waiting for their comments. City Engineer Yoshihiro Monzaki will be working on researching issues related to a WATV ordinance for future Council discussion.
10. COUNCILMEMBER COMMENTS/LIAISON REPORTS:
Councilmember Guzak attended the Snohomish County Tomorrow meeting, which included a presentation by the Puget Sound Regional Council regarding their draft 2050 planning document, where they are working on regional growth issues. PSRC requests citizen comments by April 29. She attended St. John’s Church Plate and Planet Day event, and hosted a movie event, Paris to Pittsburgh, which is a documentary on climate change.
Councilmember Merrill reminded the community of the upcoming Public Safety Commission Town Hall meeting scheduled on April 25 from 1:00 to 2:30 p.m. at the Snohomish Senior Center. He noted if any citizens are interested in climate change, there is an article within this week’s New York Times which may be of interest. On March 28, he attended the AWC Lobby Day with Mayor Kartak and Administrator Schuller. He was disappointed the Public Works Trust Fund was not fully funded by the state. Additionally, there is a Supreme Court ruling which states cities have to fix every culvert which blocks a salmon run, and finally, an unfunded mandate to provide counseling in all the jails. The state is pulling funds away from the cities while continuing to add mandates cities need to address.
MOTION by Schilaty, second by Redmond to EXTEND the Council meeting past 9:00 p.m. The motion was approved unanimously (7-0).
Councilmember Redmon attended a meeting accompanied by Council President Sanders and Councilmember Merrill held with Snohomish County Fire District Chief Ron Simmons to discuss concerns brought up by community members related to the Maple Avenue fire station possibly being closed down. They discussed issues surrounding the potential closure in great detail. The Fire District identified what the changes might look like, and the outcome is the District will be better able to allocate resources if they are housed in one location versus two, response time capabilities will be enhanced, and there will be better budget outcomes. In summary, if the Maple Avenue fire station is shut down, the City will likely come out ahead based on the analysis.
On April 8, citizens can go to the KSER website and hear the interview audio of Youth Councilmembers Mikayla Jardine and Riley Yeoman, Snohomish High School Teacher Kaci Cowan, and Councilmember Redmon. They were interviewed for a NextGen Leadership segment of the League of Women Voters monthly Magazine on the Air. She congratulated the students and thanked Ms. Cowan for the significant assistance she provides the students and community. She also thanked Ms. Karen Crowley, who conducted the interview. She stated the Easter Parade is Saturday, April 20, and the Youth Council will be involved. She invited the community to attend and wear a bonnet. Councilmember Redmond recognized Lanni Johnson for her hunger strike to bring attention to the critically endangered status of the southern resident orcas. Her self-sacrifice has been acknowledged throughout the country.
Snohomish City Council Meeting Minutes April 16, 2019 19
Councilmember Countryman stated he misses owning a bed and breakfast, and was also involved with the Visitor Information Center for ten years, which recently closed. Those experiences were wonderful, and Snohomish’s future looks bright.
Councilmember Dana stated the Kiwanis conducted their fund raising auction over the past weekend and they had good representation from the City. The Kiwanis appreciates the contributions the business community and the City government has provided in helping to make the organization successful. The Planning Commission has been addressing the archeological issues previously brought before the Council, and they are doing a good job working their way through these matters.
11. COUNCIL PRESIDENT’S ITEMS/REPORTS:
Council President Sanders stated he attended the March 20 Coffee with a Cop event. He commented these are great events, and encouraged the community to attend. He also attended the Economic Alliance Snohomish County Update with Dave Somers. On March 21, he attended the Snohomish County Cities event with Mayor Kartak and Planning Director Glen Pickus, where proposed growth alternatives were discussed. On April 11, he and Mayor Kartak attended the Naval Station Everett’s 25th Anniversary. On April 12, he and Councilmember Redmon attended the Youth Council meeting. If anybody has connections with AIM High School, he requested they encourage students from AIM to participate in the Youth Council during their upcoming term. The Youth Council has been expanded from 10 to 15 members. He encouraged the community to attend the next Council meeting when the Council celebrates and thanks the high school seniors for their contributions and welcomes new student members to the Youth Council.
12. CITY ADMINISTRATOR’S COMMENTS:
City Administrator Schuller requested Planning Director Glen Pickus provide the Council with an update on development projects. Mr. Pickus stated there are six multi-family projects being reviewed for 171 units. There are 75 single-family lots in 5 plats, and 4 have already received preliminary plat approval. There is a 100-unit senior apartment building under construction near Weaver Road, and adjacent to this location is a 16-lot short plat that will likely start construction shortly. In addition to residential construction, there is a tiny house motel project, which is detailed on the City’s webpage and under review. Finally, the McDonald’s restaurant will be demolished and rebuilt. The anticipated re-opening date is January 2020.
13. MAYOR’S COMMENTS: None
14. ADJOURN at 9:14 p.m.
APPROVED this 7th day of May 2019
CITY OF SNOHOMISH ATTEST:
______John T. Kartak, Mayor Pat Adams, City Clerk
Snohomish City Council Meeting Minutes April 16, 2019 20