AGENDA REGULAR CITY COUNCIL MEETING MONDAY, JUNE 6, 2016 COUNCIL CHAMBERS - 8 P.M

AGENDA REGULAR CITY COUNCIL MEETING MONDAY, JUNE 6, 2016 COUNCIL CHAMBERS - 8 p.m. I. CALL MEETING TO ORDER

II. PLEDGE OF ALLEGIANCE

III. QUORUM

IV. AGENDA ADDITIONS/DELETIONS/AMENDMENTS

V. CITIZEN PARTICIPATION

VI. PRESENTATIONS

A. Local Government Insurance Trust Body Camera Grant

VII. CITY BOARDS AND COMMITTEES

VIII. COUNCIL ANNOUNCEMENTS

IX. CITY MANAGER'S REPORT

X. CONSENT AGENDA

A. Approval of May 16 Meeting Minutes

Documents:

20160606 - MAY 16 MEETING MINUTES.PDF

B. Approval of Proclamation P-13-16 Recognizing David J. Deutsch for his Years of Service to the City

Documents:

20160606 - PROCLAMATION P-13-16.PDF

C. Approval of Resolution R-18-16 Authorizing the City Manager to Execute an Annexation Agreement With Karington, LLC Establishing the Terms and Conditions Governing the Proposed Annexation of Approximately 381.5297 Acres of Land, Located on the South Side of Maryland Route 214 and West Side of US Route 301 Into the Corporate Limits of the City of Bowie

Documents:

20160606 - RESOLUTION R-18-16.PDF

D. Approval of Resolution R-24-16 Approving Variance Application BV-2-16, a Request by Mr. Solomon Jackson to Allow the Construction of Approximately 45 Linear Feet of Six-Foot High Fencing Along MD 197 When, According to the Prince George's County Zoning Ordinance, Such Fencing Shall Not Be More Than Four (4) Feet High, at 12012 Maycheck Lane

Documents:

20160606 - RESOLUTION R-24-16.PDF

E. Approval of Resolution R-25-16 Bt Two-Thirds Vote Authorizing the Waiving of Bidding Requirements to Allow for the Purchase of an International Diesel Dump Truck by Piggybacking a Baltimore County Bid

Documents:

20160606 - RESOLUTION R-25-16.PDF

F. Approval of Resolution R-26-16 By Two-Thirds Vote Authorizing the Waiving of Bidding Requirements to Allow for the Purchase of a Rubber Tire Loader by Piggybacking a WSSC Bid

Documents:

20160606 - RESOLUTION R-26-16.PDF

G. Approval of Resolution R-27-16 By Two-Thirds Vote Authorizing the Waiving of Bidding Requirements to Allow for the Purchase of a Sewer Vactor Truck by Piggybacking a Harford County Bid

Documents:

20160606 - RESOLUTION R-27-16.PDF

H. Approval of Resolution R-28-16 By Two-Thirds Vote Authorizing the Waiving of Bidding Requirements to Allow for the Purchase of a Tri-Axle Dump Truck by Piggybacking a Maryland Department of General Services Bid

Documents:

20160606 - RESOLUTION R-28-16.PDF

I. Approval of Resolution R-29-16 Approving an Agreement Between the City and the Fraternal Order of Police, Lodge 140

Documents:

20160606 - RESOLUTION R-29-16.PDF

J. Approval of Resolution R-30-16 Accepting Bid Proposal for Street Repair

Documents:

20160606 - RESOLUTION R-30-16.PDF

K. Approval of Green Team's Three Year Action Plan

Documents:

20160606 - GREEN TEAM ACTION PLAN.PDF

XI. OLD BUSINESS

XII. NEW BUSINESS

A. Bowie's Incubator - The Bowie BIC The executive director of the City's business incubator, the Bowie Business Innovation Center, located at Bowie State University, will provide Council with an update on the incubator

Documents:

20160606 - BOWIE BIC COUNCIL UPDATE.PDF

XIII. ADJOURNMENT

XIV. NOTE The Ethics Commission has advised that under certain circumstances, members of the public may qualify as lobbyists when they testify before the City Council. If so, the Bowie Ethics Ordinance requires that certain information be filed with the Ethics Commission. Please review the information about lobbying that is provided with the City Clerk. If you have any questions about lobbying, please contact the Ethics Commission or the Assistant City Manager.

This meeting will be televised live on Verizon Channel 10 and Comcast Channel 71, repeated on June 8, 2016 and June 11, 2016 at 7 p.m., and web-streamed live

NEXT REGULAR MEETING OF THE BOWIE CITY COUNCIL - MONDAY, JUNE 20, 2016 - COUNCIL CHAMBERS - 8 p.m. AGENDA REGULAR CITY COUNCIL MEETING MONDAY, JUNE 6, 2016 COUNCIL CHAMBERS - 8 p.m. I. CALL MEETING TO ORDER

II. PLEDGE OF ALLEGIANCE

III. QUORUM

IV. AGENDA ADDITIONS/DELETIONS/AMENDMENTS

V. CITIZEN PARTICIPATION

VI. PRESENTATIONS

A. Local Government Insurance Trust Body Camera Grant

VII. CITY BOARDS AND COMMITTEES

VIII. COUNCIL ANNOUNCEMENTS

IX. CITY MANAGER'S REPORT

X. CONSENT AGENDA

A. Approval of May 16 Meeting Minutes

Documents:

20160606 - MAY 16 MEETING MINUTES.PDF

B. Approval of Proclamation P-13-16 Recognizing David J. Deutsch for his Years of Service to the City

Documents:

20160606 - PROCLAMATION P-13-16.PDF

Documents:

20160606 - RESOLUTION R-18-16.PDF

Documents:

20160606 - RESOLUTION R-24-16.PDF

Documents:

20160606 - RESOLUTION R-25-16.PDF

F. Approval of Resolution R-26-16 By Two-Thirds Vote Authorizing the Waiving of Bidding Requirements to Allow for the Purchase of a Rubber Tire Loader by Piggybacking a WSSC Bid

Documents:

20160606 - RESOLUTION R-26-16.PDF

G. Approval of Resolution R-27-16 By Two-Thirds Vote Authorizing the Waiving of Bidding Requirements to Allow for the Purchase of a Sewer Vactor Truck by Piggybacking a Harford County Bid

Documents:

20160606 - RESOLUTION R-27-16.PDF

Documents:

20160606 - RESOLUTION R-28-16.PDF

I. Approval of Resolution R-29-16 Approving an Agreement Between the City and the Fraternal Order of Police, Lodge 140

Documents:

20160606 - RESOLUTION R-29-16.PDF

J. Approval of Resolution R-30-16 Accepting Bid Proposal for Street Repair

Documents:

20160606 - RESOLUTION R-30-16.PDF

K. Approval of Green Team's Three Year Action Plan

Documents:

20160606 - GREEN TEAM ACTION PLAN.PDF

XI. OLD BUSINESS

XII. NEW BUSINESS

Documents:

20160606 - BOWIE BIC COUNCIL UPDATE.PDF

XIII. ADJOURNMENT

This meeting will be televised live on Verizon Channel 10 and Comcast Channel 71, repeated on June 8, 2016 and June 11, 2016 at 7 p.m., and web-streamed live

II. PLEDGE OF ALLEGIANCE

III. QUORUM

IV. AGENDA ADDITIONS/DELETIONS/AMENDMENTS

V. CITIZEN PARTICIPATION

VI. PRESENTATIONS

A. Local Government Insurance Trust Body Camera Grant

VII. CITY BOARDS AND COMMITTEES

VIII. COUNCIL ANNOUNCEMENTS

IX. CITY MANAGER'S REPORT

X. CONSENT AGENDA

A. Approval of May 16 Meeting Minutes

Documents:

20160606 - MAY 16 MEETING MINUTES.PDF

B. Approval of Proclamation P-13-16 Recognizing David J. Deutsch for his Years of Service to the City

Documents:

20160606 - PROCLAMATION P-13-16.PDF

Documents:

20160606 - RESOLUTION R-18-16.PDF

Documents:

20160606 - RESOLUTION R-24-16.PDF

Documents:

20160606 - RESOLUTION R-25-16.PDF

F. Approval of Resolution R-26-16 By Two-Thirds Vote Authorizing the Waiving of Bidding Requirements to Allow for the Purchase of a Rubber Tire Loader by Piggybacking a WSSC Bid

Documents:

20160606 - RESOLUTION R-26-16.PDF

G. Approval of Resolution R-27-16 By Two-Thirds Vote Authorizing the Waiving of Bidding Requirements to Allow for the Purchase of a Sewer Vactor Truck by Piggybacking a Harford County Bid

Documents:

20160606 - RESOLUTION R-27-16.PDF

Documents:

20160606 - RESOLUTION R-28-16.PDF

I. Approval of Resolution R-29-16 Approving an Agreement Between the City and the Fraternal Order of Police, Lodge 140

Documents:

20160606 - RESOLUTION R-29-16.PDF

J. Approval of Resolution R-30-16 Accepting Bid Proposal for Street Repair

Documents:

20160606 - RESOLUTION R-30-16.PDF

K. Approval of Green Team's Three Year Action Plan

Documents:

20160606 - GREEN TEAM ACTION PLAN.PDF

XI. OLD BUSINESS

XII. NEW BUSINESS

Documents:

20160606 - BOWIE BIC COUNCIL UPDATE.PDF

XIII. ADJOURNMENT

This meeting will be televised live on Verizon Channel 10 and Comcast Channel 71, repeated on June 8, 2016 and June 11, 2016 at 7 p.m., and web-streamed live

NEXT REGULAR MEETING OF THE BOWIE CITY COUNCIL - MONDAY, JUNE 20, 2016 - COUNCIL CHAMBERS - 8 p.m. REGULAR CITY COUNCIL MEETING MINUTES

MONDAY, MAY 16, 2016

CALL MEETING TO ORDER:

The Regular Meeting of the Bowie City Council was held on Monday, May 16, 2016 in the Council Chambers at City Hall. Mayor Robinson called the meeting to order at 8:00 p.m.

PLEDGE OF ALLEGIANCE TO THE FLAG:

Mayor Robinson led the Pledge of Allegiance to the Flag.

QUORUM:

In attendance were Mayor Robinson, Councilmembers Esteve, Gardner, Glass, Marcos (Arrived 8:30p.m.), Polangin and Trouth; City Manager Deutsch, Assistant City Manager Fitzwater, City Attorney Levan, City Clerk Hernandez, Staff, the Press, and the Public.

CITY BOARDS AND COMMITTEES:

A. Appointments/Reappointments/Swearing-In:

1. Councilmember Esteve moved the appointment of Taylor Ryan Lantrip as a member of the Community Outreach Committee and as an alternate member of the Information Technology Committee for a 2-year term. Councilmember Polangin seconded the motion and it carried 6-0.

2. Councilmember Trouth moved the appointment of William Olukoya as a member of the Financial Advisory Committee for a 2-year term. Councilmember Polangin seconded the motion and it carried 6-0.

3. Mayor Robinson swore-in the members to their respective committees.

COUNCIL ANNOUNCEMENTS:

Mayor Robinson welcomed Councilmember Glass back after being out on medical leave.

CITY MANAGER’S REPORT:

City Manager Deutsch reported on two upcoming city events, Memorial Day Parade which will take place on May 28th starting at 11:00 a.m. and Bowiefest on June 4th starting also at 11:00 a.m. at Allen Pond Park. May 16, 2016

CONSENT AGENDA:

Councilmember Esteve moved the approval of Consent Agenda Items: A) Approval of May 2 Meeting Minutes; B) Approval of Proclamation P-12-16 Celebrating Memorial Day 2016; C) Approval of Resolution R-21-16 Waiving by a Two-Thirds Vote, the Bidding Requirements of Section 61 of the City Charter and Authorizing the City Manager to Enter Into an Annual Support and Licensing Agreement With Avaya to Provide Annual Maintenance on the Telephone System; D) Approval of Resolution R-22- 16 Waiving by a Two-Thirds Vote, the Bidding Requirements of Section 61 of the City Charter and Authorizing the City Manager to Enter Into An Annual Support Agreement With ConvergeOne to Provide Managed Services on the Telephone System; E) Approval of Resolution R-23-16 Accepting a Bid Proposal for the Purchase and Installation of Upgraded HD Cameras for Council Chambers and Studio; F) Approval of Letter to Prince George’s County Council re: April 2016 Water and Sewer Plan Amendment Cycle. Mayor Pro Tem Gardner seconded the motion and it carried 6-0.

OLD BUSINESS:

A. Adoption of FY 2017 Budget Ordinance O-4-16 and Capital Improvements Program Resolution R-12-16 – City Manager Deutsch summarized the ordinance and resolution which were introduced at a Council meeting on April 11th and Council held five worksessions going through the budget by accounts.

Councilmember Trouth made a motion to approve Ordinance O-4-16 as amended, Councilmember Polangin seconded the motion and the motion carried 6-0.

Councilmember Trouth made a motion to approve Resolution R-12-16 as amended, Mayor Pro Tem Gardner seconded the motion and the motion carried 6-0.

Council thanked City Manager Deutsch and city staff for the smooth process during this budget cycle.

NEW BUSINESS:

A. CDBG Housing and Community Development Annual Plan for Fiscal Year 2017; Resolution R-20-16 – Mr. Jesse Buggs, Director, Office of Grant Development and Administration, summarized the staff memorandum. The City is in its fourth year of the five-year consolidated planning period, 2014-2018. HUD has granted the City an additional $165,000 for the upcoming fiscal year, for rehab programs for senior citizens in the City.

Public Hearing:

Since there were no speakers signed up to speak, Mayor Robinson declared the public hearing to have been held.

Councilmember Esteve made a motion to approve Resolution R-20-16, Councilmember Polangin seconded the motion. Motion passed 7-0.

ADJOURNMENT:

Mayor Pro Tem Gardner moved to adjourn the City Council meeting. Councilmember Polangin seconded the motion and it carried 7-0. The meeting was adjourned at 8:37 p.m.

2 May 16, 2016

Respectfully submitted,

Awilda Hernandez, MMC City Clerk

3 P-13-16

PROCLAMATION OF THE COUNCIL OF THE CITY OF BOWIE, MARYLAND RECOGNIZING DAVID J. DEUTSCH FOR HIS YEARS OF SERVICE TO THE CITY

WHEREAS, David Deutsch was appointed to the position of City Manager for the City of Bowie on May 24, 1993, where he assumed the challenging task of taking a strong, vibrant city to a new level of greatness that is the envy of our region, and by all objective accounts he has succeeded in his mission; and WHEREAS, during his service the city grew from a community of 35,000 residents to a city of nearly 56,000; a condition that demanded an incredible creative and thoughtful effort to maintain an effective balance between growth and a respect for the existing community and one that blended both existing and new conditions in a way that fostered and supported our successful Bowie lifestyle; and WHEREAS, during his service, the city staff he managed successfully converted ideas and visions of outstanding ball fields, a senior center, a city gymnasium, a city ice arena, a city police department and an amazing city hall building into the fabric of our city; and WHEREAS, that level of commitment and service brought to Bowie by David Deutsch will forever be the benchmark for future efforts to grow and sustain a solid financial base, strong conservative and balanced budgets, a culture of service that will allow the city not only to prepare for the future but to fully embrace the future; and WHEREAS, nowhere is that sense of commitment and accomplishment more evident than in his development of a cadre of outstanding city employees that make the city run every hour, every day; and WHEREAS, during his tenure as City Manager, David also served on and chaired various committees from the Local Government Insurance Trust (LGIT), Maryland Municipal League (MML), and International City Management Association (ICMA) which recognized David in September 2014 for 40 years of service to local government; and WHEREAS, after all his successes David Deutsch has decided to retire from his position as City Manager to enjoy a well-earned retirement that will be marked by more time spent with family and friends and with his love of travel; we sadly accept his decision to retire but extend to him our most heartfelt appreciation for a job very well done and wish him well in whatever the future holds for him. NOW, THEREFORE, BE IT PROCLAIMED that the Council of the City of Bowie, Maryland thankfully and gratefully extends our most sincere best wishes for whatever comes next for one of our all-time favorite people, David Deutsch. Good luck David, you have our respect – respect you achieved the old fashioned way… YOU EARNED IT! INTRODUCED AND PASSED by the Council of the City of Bowie, Maryland at a Regular Meeting on the Sixth Day of June, 2016.

______Attest: Bowie City Council G. Frederick Robinson Mayor ______Awilda Hernandez City Clerk

MEMORANDUM

TO: City Council

FROM: David J. Deutsch, City Manager

SUBJECT: Resolution R-18-16 Karington, LLC Annexation Agreement

DATE: May 23, 2016 ______

Staff has received an Annexation Agreement signed by Mr. Kenneth H. Michael, Managing Partner for Karington, LLC, owner of 381.5297 acres of land located on the south side of MD 214 and west side of US 301 (see Attachment #1). The property that is subject to the agreement is currently vacant and in partially wooded condition. The property is contiguous to the existing City boundary.

The developer, Karington, LLC intends to construct a mixed use, planned community on the property, which is zoned E-I-A (Employment and Institutional Area), where the proposed use is a permitted use. Conceptual Site Plan #02004, approved by the Prince George’s County District Council in 2004, authorizes construction of 650,000 square feet of office use, 343,000 square feet of retail use and 1,239 dwelling units, including 490 multi-family apartments, 210 multi-family condominium units, 20 live-work units 120 multi-family senior units, 245 townhouse units and 154 single-family detached units. Karington, LLC is proposing to develop the site with approximately 450,000-550,000 square feet of retail use, approximately 100,000 - 200,000 square feet of office use, approximately 390 hotel rooms and approximately 1,388 dwelling units, including 400 multi-family apartments, 216 condominium units, 491 townhouse units and 281 single-family detached units.

Last year, staff provided information to Council about a potential annexation agreement with Karington, LLC, and Council concurred with initiating the process of annexation at the May 18, 2015 City Council meeting. Staff has been working since that time to achieve an agreement acceptable to both parties. A significant provision of the attached agreement is the timing mechanism tied to the City providing Tax Increment Financing (TIF) for the project. If a TIF District is not established by the City, the agreement shall automatically terminate.

Subject to the above, the proposed Annexation Agreement will result in the property being annexed into the City, and it contains the necessary provisions to ensure the property will be in compliance with the applicable City regulations. The City Attorney has reviewed and approved the attached agreement.

Recommendation

Because the proposed Annexation Agreement will facilitate the Karington, LLC property being annexed into the City, it is recommended that Council APPROVE R-18-16 authorizing the City Manager to sign the Annexation Agreement.

R-18-16

RESOLUTION OF THE COUNCIL OF THE CITY OF BOWIE, MARYLAND AUTHORIZING THE CITY MANAGER TO EXECUTE AN ANNEXATION AGREEMENT WITH KARINGTON, LLC ESTABLISHING THE TERMS AND CONDITIONS GOVERNING THE PROPOSED ANNEXATION OF APPROXIMATELY 381.5297 ACRES OF LAND, LOCATED ON THE SOUTH SIDE OF MARYLAND ROUTE 214 AND WEST SIDE OF US ROUTE 301 INTO THE CORPORATE LIMITS OF THE CITY OF BOWIE

WHEREAS, the Council of the City of Bowie (hereinafter, “the City”), a municipal corporation of the State of Maryland, proposes to enlarge and extend the limits of the City of Bowie to include certain real property situated in Prince George’s County contiguous and adjoining thereto in accordance with the procedures set forth in Md. Code Ann., Local Gov’t Article, Title 4, Subtitle 4, § 4-401 et seq.; and

WHEREAS, pursuant to the aforesaid provisions of State law, the City of Bowie is required to develop complete and detailed provisions concerning the conditions and circumstances applicable to the change in boundaries as to the residents and property within the area proposed for annexation; and

WHEREAS, Karington, LLC is the owner of 381.5297 acres of land recorded at Liber 14286, Folio 171 and Liber 16539, Folio 486, consisting of Outparcel A (98.0611 acres), Outparcel B (268.9452 acres) and Karington Center Boulevard, a variable-width right of way dedicated to Public Use (14.5234 acres) recorded on Plat One, Outparcel A and Karington Center Boulevard, Karington, recorded at Plat Book REP 215, Plat No. 89 and Plat Two, Outparcel B, Karington, recorded at Plat Book REP 215, Plat No. 90; and

WHEREAS, Karington, LLC has reached agreement with the City of Bowie as to the particular circumstances which will govern the proposed change in boundaries, which Agreement is attached hereto as Exhibit “A”.

NOW THEREFORE BE IT RESOLVED, by the Council of the City of Bowie, Maryland in legislative session assembled:

Section 1. That the terms and conditions embodied in the Annexation Agreement attached hereto as Exhibit “A” are in the public interest and will benefit the City of Bowie and the property proposed for annexation.

Section 2. The City Manager is hereby authorized to execute the Annexation Agreement appended hereto as Exhibit “A”.

- 2 - R-18-16

Section 3. The Annexation Agreement hereby authorized for execution will be incorporated into and become a part of the Annexation Resolution for the extension of the geographical boundaries described in the Agreement at such time as a Resolution initiating the annexation of such geographical areas is introduced by the Council of the City of Bowie, Maryland.

INTRODUCED AND PASSED on this Sixth day of June, 2016 by the City Council of the City of Bowie.

______G. Frederick Robinson Mayor

______Awilda Hernandez City Clerk

Approved as to Form and Legal Sufficiency:

______Elissa D. Levan, Esq. City Attorney

MEMORANDUM

TO: City Council

FROM: David J. Deutsch City Manager

SUBJECT: Resolution R-24-16 BV-2-16 12012 Maycheck Lane

DATE: May 25, 2016 ______

Attached please find a copy of Resolution R-24-16 for BV-2-16 approving a variance to allow the construction of approximately 45 linear feet of six-foot high fencing along MD 197 Lane when, according to the Zoning Ordinance, such fencing shall not be more than four feet high, at 12012 Maycheck Lane. Council is authorized to adopt this Resolution via the adopted variance and departure procedures granted to the City. The Bowie Advisory Planning Board (BAPB) approved the above case on May 10, 2016, in accordance with the staff recommendation, and adopted their findings in Resolution #BV-2-16. No appeal or oral argument has been filed with the City, nor has any City Council member called up the action of the BAPB recommending approval of the requested variance. The attached resolution reflects BAPB's findings and recommendation.

Recommendation

It is recommended that Council approve the attached Resolution (R-24-16).

Attachment R-24-16

RESOLUTION OF THE COUNCIL OF THE CITY OF BOWIE, MARYLAND APPROVING VARIANCE APPLICATION BV-2-16, A REQUEST BY MR. SOLOMON JACKSON TO ALLOW THE CONSTRUCTION OF APPROXIMATELY 45 LINEAR FEET OF SIX-FOOT HIGH FENCING ALONG MD 197 WHEN, ACCORDING TO THE PRINCE GEORGE’S COUNTY ZONING ORDINANCE, SUCH FENCING SHALL NOT BE MORE THAN FOUR (4) FEET HIGH, AT 12012 MAYCHECK LANE

WHEREAS, the City of Bowie (hereinafter the “City”), pursuant to Ordinance O-24- 98 (hereafter the “Ordinance”), is authorized to hear requests for Variances from the terms of the Prince George’s County Zoning Ordinance (hereafter the “Zoning Ordinance”) with respect to building setbacks, height, lot coverage and so forth, and to make recommendations to the Bowie City Council in connection therewith; and,

WHEREAS, the City is authorized by the Ordinance to grant an application for a Variance if the Bowie Advisory Planning Board (hereinafter the “BAPB”) makes the following findings pursuant to Section 27-230 of the Zoning Ordinance:

(1) A specific parcel of land has exceptional narrowness, shallowness, or shape, exceptional topographic conditions, or other extraordinary situations or conditions; and,

(2) The strict application of the Zoning Ordinance will result in peculiar and unusual practical difficulties to, or exceptional or undue hardship upon, the owner of the property; and,

(3) The variance will not substantially impair the intent, purpose, or integrity of the General or Master Plan.

WHEREAS, the City Council is authorized by the Ordinance to accept or deny the recommendation of the BAPB with respect to Departures and Variances; and,

WHEREAS, on or about April 11, 2016, Mr. Solomon Jackson (the “Applicant”) of 12012 Maycheck Lane (the “Subject Property”) in the Meadowbrook section of the City submitted an application for a Variance from Section 27-420 (a) of the Zoning Ordinance for the above address, specifically requesting a Variance to allow the construction of approximately 45 linear feet of six-foot high fencing along MD 197 when, according to the Zoning Ordinance, such fencing shall not be more than four feet high; and,

WHEREAS, the Subject Property was posted with a public hearing advertisement on April 22, 2016 in accordance with the adopted Ordinance; and,

2 R-24-16

WHEREAS, the technical staff report recommended APPROVAL of the Variance request; and,

WHEREAS, on May 10, 2016 the BAPB heard testimony and accepted evidence with respect to whether it can make the necessary findings set forth in the Ordinance to grant a Variance and voted to recommend APPROVAL of the Variance in accordance with the staff recommendation; and,

WHEREAS, the BAPB’s recommendation was based on the findings and analysis found in the technical staff report and testimony provided during the hearing; and,

WHEREAS, pursuant to the City Code, within 15 days of the BAPB's decision, persons of record may file an appeal or a City Councilmember may request oral argument if the BAPB’s recommendation fails to comply with the criteria for approval, and no person of record filed an appeal and no member of the City Council requested oral argument regarding the BAPB’s decision; and,

WHEREAS, the City Council accepts the following findings of fact recommended by the BAPB, specifically as follows:

1. The Subject Property is zoned R-80 (One Family Detached Residential) and contains 12,400 square feet.

2. The Subject Property is currently improved with a single-family detached dwelling, 96 square foot shed and 19-foot wide driveway. A four-foot high wooden privacy fence previously existed between the dwelling and MD 197.

3. The City Code Compliance office ordered the property owner to remove, repair and or replace the deteriorated four-foot high board on board fence. The applicant chose to remove the fence and seek a building permit for a six-foot high fence. The proposed fence will be set back several from the right-of-way line of MD 197. Only a portion of the rear lot line requires a variance, since the majority of the rear lot line abuts the adjacent gas station property rather than MD 197.

4. The Subject Property is a “through lot” having two front yards: one in front of the house along Maycheck Lane and one behind the house along MD 197. The lot is also irregular in its configuration, with only 40 feet of direct frontage along MD 197. The Applicant proposes to construct a six-foot high fence in the yard between the house and MD 197, which is defined as a front yard.

3 R-24-16

5. The Subject Property is adjacent to MD 197, a five lane, undivided State right-of-way, designated as an Arterial street in the County’s Master Plan of Transportation. The road is one of the major roads in northeastern Prince George’s County, connecting the cities of Bowie and Laurel. According to the Maryland State Highway Administration’s Prince George’s County Traffic Volume Map for 2015, MD 197 carries an average daily traffic (ADT) volume of 28,481 vehicles, north of MD 450. A ten-foot wide sidewalk exists along the eastern side of MD 197, adjacent to the Subject Property. A bus stop along MD 197 exists immediately adjacent to the Subject Property.

6. Section 27-420 (a) of the Prince George's County Zoning Ordinance prescribes that, on lots consisting of one (1) acre or less, fences in the front yard shall not be more than four feet high unless a Variance is approved.

7. There was no response from the five property owners notified of the Variance request.

WHEREAS, the City Council hereby makes the following conclusions of law:

1. The specific parcel of land has exceptional narrowness, shallowness, or shape, exceptional topographic conditions, or other extraordinary situations or conditions. The Subject Property is unusual for a number of reasons. First, the shape of the property is irregular. The lot is narrower at the front lot line along Maycheck Lane, with a width of 67 feet compared to the lot line on the MD 197 side, which measures 123 feet in total. The lot line at the MD 197 end of the property is also angled and consists of two segments: a 40-foot segment that abuts MD 197 and an 82-foot segment that abuts the gas station to the north. The location of the proposed fence approximately three feet inside the property line results in the need for a Variance for about 45 linear feet of six-foot high fencing. Staff confirmed that the Subject Property is several feet lower in elevation below the roadway surface of MD 197, increasing the impacts such as noise on the lot. The record plat for Lot 7, Block 171, Section 52, Meadowbrook at Belair includes a “20’ wide non-access screen planting strip” across the MD 197 end of the Subject Property. The clear purpose of this strip is to address the need for buffering from the public right-of-way and adjacent nonresidential property. The City Council finds that unusual shape of the lot and the elevation of MD 197 in relation to the Subject Property create an extraordinary situation. The City Council therefore concludes that this criterion has been met.

2. The strict application of the County Zoning Ordinance will result in peculiar and unusual practical difficulties to, and exceptional and undue hardship upon, the owner 4 R-24-16

of the property. The City Council finds that the Applicant does have an unusual practical difficulty because their lot elevation, in relation to MD 197, is several feet lower and therefore a fence that is only four feet high would be of no practical value in relation to buffering the Subject Property from the noise and visual impacts of traffic on the street. There are other six-foot high privacy fences erected within the neighborhood and along MD 197. The City Council finds these factors support the conclusion that the strict application of the Zoning Ordinance will result in a peculiar and unusual practical difficulty to the property owner, and therefore concludes that this criterion is met.

3. The proposed six-foot high fence is residential in character and will not be detrimental in its appearance. The City Council finds the wooden fence material and design are similar to fences found within the neighborhood.

The Subject Property is located within a Residential, Low Density land use area within the Developing Tier as designated in the 2006 Approved Bowie and Vicinity Master Plan. A stated Goal for the Developing Tier in both the General Plan and Area Master Plan is to sustain or reinforce existing suburban residential neighborhoods. Master Plan Policy 3 for the Developing Tier states:

Policy 3. Protect, maintain and enhance the unique historical, cultural, and architectural identity, heritage and character of the City of Bowie.

Strategy 3 under this policy states the following:

3. Encourage the compatibility of infill residential development...Consideration should be given to similarity in density, style, size, material and design to the surrounding residential neighborhoods.

The City Council concludes that approval of the Variance request will not be harmful to the character of the surrounding residential neighborhood, because the fence’s design and building materials are similar and compatible with other development in the area and construction of the fence will not interfere with any driver’s line of sight. Based on these factors, the City Council concludes that approval of the Variance request will not substantially impair the intent, purpose or integrity of the Master Plan or the General Plan. Therefore, this criterion has been met.

5 R-24-16

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Bowie, Maryland that the above “Whereas” clauses are hereby incorporated as operative provisions of this Resolution.

BE IT FURTHER RESOLVED that the Council of the City of Bowie, Maryland hereby adopts Resolution R-24-16 to APPROVE Variance BV-2-16 to allow the construction of approximately 45 linear feet of six-foot high fencing along MD 197 when, according to the Zoning Ordinance, such fencing shall not be more than four feet high, at 12012 Maycheck Lane.

INTRODUCED AND PASSED by the Council of the City of Bowie, Maryland at a meeting on June 6, 2016.

ATTEST: THE CITY OF BOWIE, MARYLAND

______Awilda Hernandez G. Frederick Robinson City Clerk Mayor

M E M O R A N D U M

TO: City Council

FROM: David J. Deutsch City Manager

SUBJECT: Waive Bidding for Purchase of a Dump Truck R-25-16

DATE: May 19, 2016

The FY17 budget allows for the replacement of truck #255, which will be utilized by the streets division. The Public Works Department received and analyzed the results of a Baltimore County bid and determined that Beltway International LLC of Baltimore, Maryland, was awarded a contract for dump trucks meeting the needs of the streets division. Seeking new bids would not be expected to yield better results.

The budget for this vehicle is $135,000; however, the additional $897 for snow equipment will come from the materials, supplies and minor equipment account for the streets division.

In accordance with City Charter Section 61, we are requesting that Council waive bidding requirements and allow for the issuance of a purchase order to Beltway International LLC in the amount of $135,897. The City will not accept delivery of the vehicle prior to July 1, 2016.

I concur with the above recommendation and request your approval of R-25-16.

DJD:GS:jt R-25-16

R E S O L U T I O N

OF THE COUNCIL OF THE CITY OF BOWIE, MARYLAND BY TWO-THIRDS VOTE AUTHORIZING THE WAIVING OF BIDDING REQUIREMENTS TO ALLOW FOR THE PURCHASE OF AN INTERNATIONAL DIESEL DUMP TRUCK BY PIGGYBACKING A BALTIMORE COUNTY BID

WHEREAS, the FY17 budget allows for the replacement of truck #255, which will be utilized by the streets division; and

WHEREAS, the Public Works Department received and analyzed the results of a Baltimore County bid; and

WHEREAS, it was determined that Beltway International LLC of Baltimore, Maryland was awarded a contract for dump trucks meeting the needs of the streets division; and

WHEREAS, seeking new bids would not be expected to yield better results.

NOW, THEREFORE, BE IT RESOLVED, by the Council of the City of Bowie, Maryland, upon a two thirds vote, that the bidding requirements of Section 61 of the City Charter are hereby waived; and

NOW, THEREFORE, BE IT FURTHER RESOLVED, by the Council of the City of Bowie, Maryland, that the Council authorizes the City Manager to issue a purchase order to Beltway International LLC in the amount of $135,897.

INTRODUCED AND PASSED by the Council of the City of Bowie, Maryland, at a Regular Meeting on June 6, 2016.

ATTEST:

______Awilda Hernandez, City Clerk G. Frederick Robinson, Mayor

M E M O R A N D U M

TO: City Council

FROM: David J. Deutsch City Manager

SUBJECT: Waive Bidding for Purchase of a Loader R-26-16

DATE: May 19, 2016

The FY17 budget allows for the replacement of loader #273, which will be utilized by the streets division. The Public Works Department received and analyzed the results of a WSSC bid and determined that Folcomer Equipment Corporation of Upper Marlboro, Maryland, was awarded a contract for loaders meeting the needs of the streets division. Seeking new bids would not be expected to yield better results.

The budget for this equipment is $145,000; however, the additional $246 will come from the materials, supplies and minor equipment account for the streets division.

In accordance with City Charter Section 61, we are requesting that Council waive bidding requirements and allow for the issuance of a purchase order to Folcomer Equipment Corporation in the amount of $145,246. The City will not accept delivery of the vehicle prior to July 1, 2016.

I concur with the above recommendation and request your approval of R-26-16.

DJD:GS:jt R-26-16

R E S O L U T I O N

OF THE COUNCIL OF THE CITY OF BOWIE, MARYLAND BY TWO-THIRDS VOTE AUTHORIZING THE WAIVING OF BIDDING REQUIREMENTS TO ALLOW FOR THE PURCHASE OF A RUBBER TIRE LOADER BY PIGGYBACKING A WSSC BID

WHEREAS, the FY17 budget allows for the replacement of loader #273, which will be utilized by the streets division; and

WHEREAS, the Public Works Department received and analyzed the results of a WSSC bid; and

WHEREAS, it was determined that Folcomer Equipment Corporation of Upper Marlboro, Maryland was awarded a contract for loaders meeting the needs of the streets division; and

WHEREAS, seeking new bids would not be expected to yield better results.

NOW, THEREFORE, BE IT RESOLVED, by the Council of the City of Bowie, Maryland, upon a two thirds vote, that the bidding requirements of Section 61 of the City Charter are hereby waived; and

NOW, THEREFORE, BE IT FURTHER RESOLVED, by the Council of the City of Bowie, Maryland, that the Council authorizes the City Manager to issue a purchase order to Folcomer Equipment Corporation in the amount of $145,246.

INTRODUCED AND PASSED by the Council of the City of Bowie, Maryland, at a Regular Meeting on June 6, 2016.

ATTEST:

______Awilda Hernandez, City Clerk G. Frederick Robinson, Mayor

M E M O R A N D U M

TO: City Council

FROM: David J. Deutsch City Manager

SUBJECT: Waive Bidding for Purchase of a Sewer Vactor Truck R-27-16

DATE: May 19, 2016

The FY17 budget allows for the replacement of truck #406, which will be utilized by the utilities division. The Public Works Department received and analyzed the results of a Harford County bid and determined that Maryland Industrial Trucks, Inc. of Linthicum, Maryland, was awarded a contract for sewer vactor trucks meeting the needs of the utilities division. Seeking new bids would not be expected to yield better results. The budget for this vehicle is $357,700.

In accordance with City Charter Section 61, we are requesting that Council waive bidding requirements and allow for the issuance of a purchase order to Maryland Industrial Trucks, Inc. in the amount of $357,686.44. The City will not accept delivery of the vehicle prior to July 1, 2016.

I concur with the above recommendation and request your approval of R-27-16.

DJD:GS:jt R-27-16

R E S O L U T I O N

OF THE COUNCIL OF THE CITY OF BOWIE, MARYLAND BY TWO-THIRDS VOTE AUTHORIZING THE WAIVING OF BIDDING REQUIREMENTS TO ALLOW FOR THE PURCHASE OF A SEWER VACTOR TRUCK BY PIGGYBACKING A HARFORD COUNTY BID

WHEREAS, the FY17 budget allows for the replacement of truck #406, which will be utilized by the utilities division; and

WHEREAS, the Public Works Department received and analyzed the results of a Harford County bid; and

WHEREAS, it was determined that Maryland Industrial Trucks, Inc. of Linthicum, Maryland was awarded a contract for sewer vactor trucks meeting the needs of the utilities division; and

WHEREAS, seeking new bids would not be expected to yield better results.

NOW, THEREFORE, BE IT RESOLVED, by the Council of the City of Bowie, Maryland, upon a two thirds vote, that the bidding requirements of Section 61 of the City Charter are hereby waived; and

NOW, THEREFORE, BE IT FURTHER RESOLVED, by the Council of the City of Bowie, Maryland, that the Council authorizes the City Manager to issue a purchase order to Maryland Industrial Trucks, Inc. in the amount of $357,686.44.

INTRODUCED AND PASSED by the Council of the City of Bowie, Maryland, at a Regular Meeting on June 6, 2016.

ATTEST:

______Awilda Hernandez, City Clerk G. Frederick Robinson, Mayor

M E M O R A N D U M

TO: City Council

FROM: David J. Deutsch City Manager

SUBJECT: Waive Bidding for Purchase of a Tri-Axle Dump Truck R-28-16

DATE: May 20, 2016

The FY17 budget allows for the replacement of truck #210, which will be utilized by the streets division. The Public Works Department received and analyzed the results of a Maryland Department of General Services bid and determined that Johnson Truck Center of Landover, Maryland, was awarded a contract for tri-axle dump trucks meeting the needs of the streets division. Seeking new bids would not be expected to yield better results.

The cost of the truck is $172,636, which is $12,636 more than the anticipated budget of $160,000 which took into consideration the disposition cost of the old truck. It is anticipated that the old truck will potentially bring in revenue.

In accordance with City Charter Section 61, we are requesting that Council waive bidding requirements and allow for the issuance of a purchase order to Johnson Truck Center in the amount of $172,636. The City will not accept delivery of the vehicle prior to July 1, 2016.

I concur with the above recommendation and request your approval of R-28-16.

DJD:GS:jt R-28-16

R E S O L U T I O N

OF THE COUNCIL OF THE CITY OF BOWIE, MARYLAND BY TWO-THIRDS VOTE AUTHORIZING THE WAIVING OF BIDDING REQUIREMENTS TO ALLOW FOR THE PURCHASE OF A TRI-AXLE DUMP TRUCK BY PIGGYBACKING A MARYLAND DEPARTMENT OF GENERAL SERVICES BID

WHEREAS, the FY17 budget allows for the replacement of truck #210, which will be utilized by the streets division; and

WHEREAS, the Public Works Department received and analyzed the results of a Maryland Department of General Services bid; and

WHEREAS, it was determined that Johnson Truck Center of Landover, Maryland was awarded a contract for tri-axle dump trucks meeting the needs of the streets division; and

WHEREAS, seeking new bids would not be expected to yield better results.

NOW, THEREFORE, BE IT RESOLVED, by the Council of the City of Bowie, Maryland, upon a two thirds vote, that the bidding requirements of Section 61 of the City Charter are hereby waived; and

NOW, THEREFORE, BE IT FURTHER RESOLVED, by the Council of the City of Bowie, Maryland, that the Council authorizes the City Manager to issue a purchase order to Johnson Truck Center in the amount of $172,636.

INTRODUCED AND PASSED by the Council of the City of Bowie, Maryland, at a Regular Meeting on June 6, 2016.

ATTEST:

______Awilda Hernandez, City Clerk G. Frederick Robinson, Mayor

CitY oi Bowie 15901 Excalibur Road Bowie, Maryland 20716

MEMORANDUlVI

TO: City Council

FROM: David J. Deutsc Crty Manager

SUBJECT: Contract with Bowie F. O. P.

DATE: May 23, 2016

Negotiations for the second contract between the City and Fraternal Order of Police ( F. O. P.) Lodge 140 representing Bowie Police Officers began in February 2016. Four negotiating sessions were held

over a seven- week period.

The highlights of the contract include:

Shift Differential: The Caty agrees to provide a shift differential of $1. 25 per hour for officers working the " midnight shift," which includes the hours of l lpm to 7am. Master Police Officer: The City will restructure the rank system and create a new rank of Master Police Officer. This classification will fall between the ranks ofPolice Officer First Class and Corporal. Military Leave: ' he City will pay the difference between military pay and the employees regular base pay for deployments not to exceed one year, or a combined 365 days in a three- year period beginning with the frst deployment. Cost of Living Adjustments: Adjustments for the term of this contract will be 2. 2% for FY 17, 23% for FY 18, and 2. 6% for FY l 9.

Merit increases shall be paid in the same manner and amount as the merit increases paid to City employees who are not in a bargaining unit.

On May 13, 2016, the F. O.P. membership ratified the contract.

I recomrriend that you approve Resolution R-29- 16, approving the contract and authorizing the City Manager to sign it.

ti1AYOR G. Prcdcricl: Robinson NI. YOR PRO TGM I Ienri Gardncr COUVCII, Midlael P. Esteve 1 Courtncy D. Glass Jamc 1.. Marrus l) ianc M. Polari in i Isaac ('. Truuth CI' I' Y 1ANACER L) avid J. Deutsch Cih Hall ( 301) 262- fi200 FnX ( 301 ) K( 19- 2302 TDD ( 301) 262- 5013 W(=:E3 a w. cityolbow ie. org R-29-16

RESOLUTION OF THE COUNCIL OF THE CITY OF BOWIE, MARYLAND APPROVING AN AGREEMENT BETWEEN THE CITY AND THE FRATERNAL ORDER OF POLICE, LODGE 140

WHEREAS, the City of Bowie and the Fraternal Order of Police ("F.O.P."), Lodge

140 wish to promote harmonious relations between the City and the F.O.P. to establish an equitable procedure for resolving differences, and to establish certain conditions of employment for certain employees: and

WHEREAS, the City and the F.O.P have reached agreement regarding the terms and conditions to accomplish the stated goals; and

WHEREAS, these terms and conditions will be contained in an Agreement between the City of Bowie, Maryland and F.O.P. Lodge 140, covering the period of July 1, 2016 through June 30,

2019, and incorporated herein by reference; and

WHEREAS, the City Council has determined that the terms and conditions of the

Agreement are acceptable, and are in the best interests of the City.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Bowie, Maryland, that the Agreement is approved, and the City Manager is authorized to execute the Agreement on behalf of the City, attached hereto as Exhibit A.

INTRODUCED AND PASSED by the Council of the City of Bowie, Maryland at a

Regular Meeting on June 6, 2016.

ATTEST: THE CITY OF BOWIE, MARYLAND

______Awilda Hernandez, MMC G. Frederick Robinson, Mayor City Clerk

AGREEMENT BETWEEN

THE CITY OF BOWIE

AND

FRATERNAL ORDER OF POLICE LODGE NO. 140

EFFECTIVE: July 1, 2016 TABLE OF CONTENTS

PREAMBLE...... 4 ARTICLE I—RECOGNITION AND UNIT DESCRIPTION ...... 4 SectionA —Recognition ...... 4 SectionB— Unit Description ...... 4 SectionC— Probationary Employees ...... 4 ARTICLE II —UNION MEMBERSHIP AND CHECK- OFF FOR DEDUCTION OF AUTHORIZED DUES FROM PAY ...... 5 Section A— Union Membership and Dues Deduction ...... 5 SectionB - Remittance ...... 5 SectionC— Form for Deduction ...... 5 SectionD— Information to Union ...... 6

SectionE—Renewal of Consent ...... 6 SectionF - Indemnification ...... 6 ARTICLE III —RIGHTS OF EMPLOYEES/ UNION REPRESENTATIVES ...... 6

Section A— Selection of Grievance Representatives ...... 6 SectionB —Non- Discrimination ...... 6

Section C— Individual Employee Discussion with Division Commander ...... 6 SectionD— Union Visitation ...... 7 SectionE— Union Representation ...... 7

Section F— Use of Bulletin Boards Inter-Office Mail and Electronic Mail..... 7 Section G— Information to Newly Hired Employees ...... 7 ARTICLE IV —MANAGEMENT RIGHTS ...... 8 ARTICLE V— WORK SCHEDULES ...... 9 SectionA- Right to Change ...... 9

SectionB- Notice of Permanent Change ...... 9 SectionC- Pay and Work Period ...... 9 SectionD- Patrol Schedule ...... 9 SectionE- Other Employees ...... 10 SectionF- Temporary Assignments ...... 10 SectionG- Shift Trading ...... 10 ARTICLE VI —PERMANENT CHANGES IN WORK ASSIGNMENTS ...... 10 ARTICLE VII - LAYOFFS AND FURLOUGHS ...... 11 ARTICLE VIII —COMPENSATION ...... 11

Section A— Wage Rates and Adjustments ...... 11 SectionB—Acting Pay ...... 12 SectionC— Deferred Compensation ...... 12 Section D— Annual Cost of Living ...... 12 SectionE —Overtime ...... 12 SectionF- Compensatory Time :...... 13 SectionG— On Call Pay ...... 13 SectionH— Call in Pay ...... 13 SectionI— Court Time ...... 14

2 Section J—Field Training Officer Compensation ...... 14 Section K—Clothing and Uniform Allowance, Issue and Authorized Wear 14 SectionL - Specialty Pay ...... 14 SectionM—Holidays and Personal Days ...... 15 ARTICLE IX - GENERAL ORDERS ...... 16

SectionA- General Order revisions ...... 16 SectionB- Secondary Employment ...... 16 SectionC- Promotional Process ...... 16 SectionD- Take Home Vehicle ...... 16 ARTICLEX —LEAVE ...... 17

SectionA— Worker' s Compensation Leave ...... 17

Section B- Continuation of Other Benefits ...... 17 SectionC— Jury Leave Rate ...... 17 SectionD— Bereavement Leave ...... 18 SectionE—Leave for Negotiations ...... 18 SectionF— Election Day Leave ...... 18 SectionG—Annual Leave ...... 18 ARTICLE XI —INSURANCE ...... 18 Section A— Group Health, Dental and Prescription Drug Insurance ...... 18 SectionB —Life Insurance ...... 19 ARTICLE XII —REFERRAL SERVICES ...... 20 ARTICLE XIII —DEATH BENEFITS ...... 20 ARTICLE XIV —TUITION ASSISTANCE ...... 20 ARTICLE XV - GRIEVANCE ...... 20 ARTICLE XVI —L. E. O.B. R. DISCIPLINARY PROCEDURES ...... 21 SectionA- Administrative Discovery ...... 21 Section B- Composition of Administrative Hearing Boards ...... 21 ARTICLE XVII —PERSONNEL FILES ...... 21 SectionA— Employee Access ...... 21 SectionB— Employee Access ...... 22 ARTICLE XVIII —CITY OF BOWIE POLICE/ LEOPS ...... 22 ARTICLE XIX —NO STRIKE OR LOCKOUT CLAUSE ...... 22 ARTICLE XX —SAVINGS CLAUSE ...... 22 ARTICLE XXI - MISCELLANEOUS ...... 22 SectionA- Designees ...... 22 Section B— Supervisory Responsibilities of Corporals and Sergeants ...... 22 SectionC- Notices ...... 23 ARTICLE XXII —DURATION AND FINALITY OF AGREEMENT ...... 23 Signaturesof Parties ...... 23- 24 PREAMBLE

This AGREEMENT, made this 1 st day of July, 2016, between the City of Bowie, Maryland hereinafter referred to as the " City," and the Fraternal Order of Police Lodge No. 140 (" FOP" Lodge 140), hereinafter referred to, as the " Union" shall be effective as of July 1, 2016.

WHEREAS, the City and the Union, in consideration of the mutual covenants and promises herein contained, do hereby agree that the terms of the Agreement are as follows:

ARTICLE I—RECOGNITION AND UNIT DESCRIPTION

Section A —Recognition

The City recognizes the Union as the exclusive representative of Employees, as defined in Section B of this Article, for the purpose of negotiating collectively with the City with respect to wages, hours, and other terms and conditions of employment pursuant to and subject to the limitations of CAR- 1- 12 and Sections 18A and 39 of the Bowie City Charter (the " Charter"),

Section B — Unit Description

The Bargaining Unit represented by the Union shall consist of all sworn probationary police and non-probationary police officers at the rank of Sergeant and below (hereinafter Employees"), excluding Police Officer Candidates, confidential, managerial and all other employees of the Bowie City Police Department (the " Department") and the City.

Section C —Probationary Employees

1) All newly hired Employees and rehired Employees shall serve a probationary period as outlined in paragraphs 2) and 3). The City may, during such probationary period, in its sole discretion take any action with respect to the employment of such Employees, including termination, layoff or transfer and no grievance shall be filed or claimed by such Employees or on behalf of any of them by the Union for or on account of any such action of the City. Except as otherwise provided in this Agreement, newly hired Employees shall be subject to and are covered by the rights and obligations of this Agreement.

2) Employees hired as Police Officer Candidates and who attend an officer training academy approved by the Maryland Police Training Commission shall serve a probationary period of 12 consecutive months from the date they are iirst employed by the Department as a Probationary Police Officer, provided that they have graduated from such officer training academy on first day of their employment as Probationary Police Officer.

G 3) Employees hired into the Unit as Lateral/ Experienced Police Officers shall enter service at a rank no higher than Private First Class and shall serve a probationary period of 12 consecutive months from the date they are first employed by the Police Department.

4) The Chief in his sole discretion shall determine whether former Employees who are rehired shall serve a probationary period and the duration of such period , provided however that the Chief can extend the probationary period in his discretion as long as the entire period (original plus extension) does not exceed 12 months.

5) The Chief of Police shall have the right to extend the probationary period for any newly hired Employee at his discretion for a period not to exceed six (6) months.

ARTICLE II —UNION MEMBERSHIP AND CHECK- OFF FOR DEDUCTION OF AUTHORIZED DUES FROM PAY

Section A— Union Membership and Dues Deduction

No employee is required to join or not join the Union. The City agrees to deduct from the earnings of each Employee, who chooses to join the Union and who has properly authorized deductions in writing by a proper authorization form duly executed, membership dues to be remitted to the Union as specified below. The Union shall provide each Employee executing an authorization form a copy of such form clearly indicating that such authorization shall be irrevocable for the period of one year and shall be automatically renewable from year to year thereafter, unless written notice of termination by the Employee is given to the City at least 30 days prior to the anniversary date of the authorization.

Section B - Remittance

The periodic dues deducted during any pay period from the pay of the Employees pursuant to this Article shall be remitted to the Union once each month. Payroll deductions for Union dues will begin on the first possible payroll following receipt of the signed Authorization Forms by the City Finance Department but in no case, later than three weeks following that receipt.

Section C— Form for Deduction

The designation consent for deduction of dues pursuant to this Article shall be made on a form supplied to the Employees by the Union, which has been approved by the City. Section D— Information to Union

The City shall supply the FOP or its designee with a dues deduction printout on a quarterly basis throughout the term of this Agreement. Said printout shall include each individual' s name and amount deducted each pay period.

Section E —Renewal of Consent

The amount of the dues deducted shall remain the same until the Union certifies in writing to the City, over the signature of an authorized officer of the Union, that such dues have been lawfully changed and what the new deduction will be each pay period. The City shall be notified in writing at least one month in advance of the effective date oi such a change.

Section F - Indemnification

The Union shall indemnify and save the City harmless of any and all claims, grievances, actions, suits and other forms of liability or damages that arise out of or by reason of the collection and disposition of the dues deducted under this Article as soon as they have been remitted by the City to the Union.

ARTICLE III —RIGHTS OF EMPLOYEES/ UNION REPRESENTATIVES

Section A— Selection of Grievance Representatives.

The Union shall have the right to designate three ( 3) Employees as grievance representatives, one of whom shall be from Employees assigned to Patrol. They shall be selected in any lawful manner determined by the Union from among those actively employed by the City. The Union shall furnish the Chief of Police with the names of its officers and grievance representatives and the Union shall promptly inform the Chief of Police in writing of any changes in Officers or representatives.

Section B —Non- Discrimination

The City and the Union shall not discriminate against any Employee because membership or non-membership in the Union as it relates to the enforcement and administration of this Agreement.

Section C— Individual Employee Discussion with Division Commander

Nothing in this Agreement shall prohibit an Employee from voluntarily initiating and conducting any discussion on any issue or question concerning the Employee' s job, assignment or any other term or condition of employment with the Employee' s Division Commander or any other member of the Command Staff without participation or

0 representation by the Union. Any adjustment made as a result of such discussion shall not be in conflict with any term of this Agreement.

Section D —Union Visitation

With permission of the Chief or his/her designee, representatives of the Union, which may include attorneys retained by the Union, shall have reasonable access to space in the Department headquarters or such other space in a City building as the Chief may select in his sole discretion for the purpose of conferring with grievance representatives on time other than the representatives' scheduled work time regarding a step meeting in the grievance procedure. Such permission shall not be unreasonably withheld by the City. All requests for such access shall be made in writing to the Chief at least 24 hours prior to the time of access requested.

Section E —Union Representation

1) After giving five ( 5) calendar days' notice to the Chief, one Union designated grievance representative shall be granted reasonable time off not to exceed 1 hour with pay when the Representative is required to be engaged in presenting a grievance under this Agreement during that Representative' s scheduled hours where it will not interfere with the operations of the Department

2) The City reserves the right, at its option with five (5) days advance notice to the Union to schedule step meetings in the grievance procedure during non-scheduled hours of the grievant and the Representative.

Section F— Use of Bulletin Boards Inter-Office Mail and Electronic Mail

1) The City agrees to provide a bulletin board adjacent to the Employees' locker area to the Union for the purpose of allowing the Union to inform its membership of Union business.

2) Material posted by the Union or sent by the Union using Departmental e- mail shall not violate criteria generally applicable to the posting of notices on City property. The Union agrees to provide copies of all notices being posted or sent by email to the Chief of Police prior to post or transmission.

3) The Union shall have use of the Departmental electronic mail (email) far bargaining unit wide distribution of notices concerning Union meetings.

Section G— Information to Newly Hired Employees

1) During an Employee orientation, the City shall distribute information that is produced by the Union and furnished to the City related to the identity of the Union and its officers and Article II —Authorized Dues Deductions to all newly hired Employees.

7 ARTICLE IV —MANAGEMENT RIGHTS

Section A -

The City shall retain the exclusive right and authority, at its discretion, to maintain the order and efficiency of the public service entrusted to it, and to operate and manage the affairs of the City and the Department in all aspects, except where abridged by an express provision of this Agreement.

Section B -

Except as limited by an express provision of this Agreement, and in addition to the rights set forth in State law and the City Charter, the City shall have the right:

1) To determine the budget of the City and the Department, including all financial obligations and expenditures and to exercise its taxing authority;

2) To determine the ways and means to allocate funds to its various departments and

projects;

3) To establish methods and procedures for fulfilling its mission;

4) To determine how and when to deploy its personnel;

5) To establish, suspend, relocate, or discontinue operations, facilities, stations, and services and to furlough and reduce personnel;

6) To adopt reasonable rules, regulations and General Orders pertaining to the Department' s purpose, operation, techniques, efficiency and management which are not inconsistent with the terms of this Agreement, provided that during negotiations for a collective bargaining agreement, the Union and the City shall have the right to discuss and agree upon rules, regulations, and General Orders.

7) To determine the way personnel will be used to effectuate the mission to ensure the public safety;

8) To determine staffing, including, but not limited to, the use of full and part-time police officers, police officer candidates and the number of such staff;

9) To suspend, demote, discharge or take disciplinary action against Employees with just cause and subject to the provisions of the Law Enforcement Officers' Bill of Rights or any amendment or successor thereto; 10) To discharge Employees it reasonably believes to be involved in a strike consistent with the provisions of the Law Enforcement Officer' s Bill of Rights or any amendment or successor thereto;

11) To determine the qualifications of Employees for appointment, promotion, step increases and to set the standards of performance, appearance and conduct.

The above rights are not wholly inclusive, and shall not be diminished or eliminated by the City' s failure to exercise them or by the passage of time between the exercise of such rights. The City may exercise these rights in any way not in conflict with the obligations of this Agreement.

ARTICLE V —WORK SCHEDULES

Section A- Right to Change

Except as otherwise provided in this Article, the City shall have the right to set and change the Pay and Work Period, Shifts, Hours of Shifts, Schedule and Unit/Squad Assignments of Employees subject to the provisions of this Article. Except as otherwise provided in this Article, the City shall post or otherwise make its designation of Pay Period, Work Period, Shifts, Hours of Shifts, Schedule and Unit Assignments available to the Employees and the Union President.

Section B- Notice of Permanent Change.

Unless otherwise provided in this Article, the City shall give an Employee and the Union ten days advance written notice of a permanent change in the Employee's Pay Period, Work Period, Shift, Hours of Shift, Schedule and Unit Assignment, except that this ten day notice may be waived by mutual agreement of the Employee and the Chief, with written notice to the President of the Union. The City shall not be required to give advance notice of a permanent change in the terms identified in this Sub —section as a result of the lack of notice in the event of natural disasters, acts of God, civil emergencies, or homeland security events as determined by the Chief of Police.

As used herein, a" permanent" change shall be 30 consecutive days or longer.

Section C- Pay and Work Period.

Subject to Sections A and B of this Article, the Pay and Work Period for Employees shall be a bi- weekly 80 hour period.

Section D - Patrol Schedule

Subject to Sections A and B of this Article the schedule for Employees assigned to Patrol shall be the 10 hour rotating shift plan and 8 hour midnight shift in effect as of the first day of this Agreement. The City shall notify the Union President in writing 30 days in

G advance of any change from the 10 hour rotating shift, and the Union shall have the right to meet with the City on a timely basis to discuss the change prior to implementation.

Section E - Other Employees

All other Employees shall work a schedule that is determined by the Chief,

Section F - Temporary Assignments

The City shall have the right to change the Shift, Hours of Shift, Schedule and Unit Assignment of an Employee or detail an Employee to special assignment with 24 hours advance notice to the Employee. The City shall not be required to give advance notice of Temporary Assignment in the event of natural disasters, acts of God, civil emergencies, severe weather events, operational emergencies, staff shortages resulting from sick or injured Employees or homeland security events as determined by the Chief.

Section G - Shift Trading

An Employee who has a request for leave denied for a scheduled day of work may request to trade shifts with another Employee on a different shift in the same pay period, and such request shall not be unreasonably denied, provided the following requirements are met:

1) The Employee shall be responsible for identifying another qualified Employee who consents to the trade.

2) The request shall be made at least 48 hours prior to the start of the first shift affected by the trade to the Employee' s Division Commander.

3) The trade shall not cause the City to incur overtime pay. The City may waive this requirement in its sole discretion.

4) The trade shall be approved by the Division Commander, and it shall not have any adverse effect on operations of the Department and there are no emergent situations requiring cancellation of leave for Employees in the requesting Employee' s unit.

ARTICLE VI —PERMANENT CHANGES IN WORK ASSIGNMENTS

Section A

The City shall post notice of all permanent transfer opportunities in the Bargaining Unit for a period of ten calendar days prior to the selection for the transfer( s), except in cases of an emergency. Notices shall be posted in writing on the designated bulletin board in the Departmental facility, as well as through email notification to all Employees. The

10 notice shall include the criteria for selection. The City's selection shall not be subject to challenge by the Union or any Employee.

Section B

The City shall have the right to defer its selection of an Employee for filling an opportunity and the right to determine whether to fill or not fill any opening.

ARTICLE VII - LAYOFFS AND FURLOUGHS

If the City determines that it will make furloughs or reductions in force from Employees covered by this Agreement, it shall first meet with the Union to discuss the effects of such decision. Seniority shall be used to determine the order of layoffs, except that the City has the right to retain Employees who have a necessary skill or who are serving a necessary assignment, regardless of the seniority of such employees.

As used herein, the term " seniority" shall mean from the first date employed as an Employee in the bargaining unit.

ARTICLE VIII —COMPENSATION

Section A— Wage Rates and Adjustments

1) The City and the Union agree to maintain the current Plan of Compensation for Employees dated July 1, 2016, except as amended to reflect the addition of the rank of Master Police Officer more fully described herein.

2) In Fiscal Years 2017, 2018 and 2019 the Employees shall be eligible to receive such merit increases, if any, that the City in its discretion awards to City employees who are not in a bargaining unit. Any such merit increases shall be paid in the same manner and amount as the merit increase paid to City employees who are not in a bargaining unit.

3) Employees who receive any of the following promotions in rank under the current Plan of Compensation shall receive an increase of salary of 5% or receive the minimum salary rate of the classification into which they are promoted on the effective date of the promotions:

From Police Officer to Police Officer First Class From Police Officer First Class to Master Police Officer From Master Police Officer to Corporal From Corporal to Sergeant

11 4) In the event that a merit increase called for in this section would result in an annual salary in excess of the maximum salary amount for that rank, then the maximum salary would control.

5) Under this Agreement the rank of Master Police Officer [ Grade 115] is created and which shall fall between Police Officer First Class and Corporal. This new rank is more fully described, including eligibility requirements, in Attachment `A' to this Agreement and which becomes a part of this Agreement.

Section B—Acting Pay

When the Department assigns/ details an Employee to the duties of a higher rank in an acting capacity for a period exceeding fourteen ( 14) consecutive days of work performing such duties ( excluding scheduled days off, approved holidays, and approved emergency annual leave, the Employee shall receive the rate of pay equal to the rate the Employee would otherwise receive upon promotion to that rank, retroactive to the first (lst) day of the assignment in such acting capacity. The City shall continue to pay the Employee at that rate until the Department reassigns/ details the Employee from acting capacity.

Section C —Deferred Compensation

The City shall continue to make available to all Employees the right to participate in the City' s 457 Deferred Compensation Plan on the same basis as the other City employees who participate in that Plan in accordance with the Plan documents in effect from time to time during the term of this Agreement. Nothing in this Agreement shall restrict the right of the City to change the Plan documents, features, administrator, eligibility provisions, sponsors, investment advisors, investment offerings and plan rules.

Section D— Annual Cost of Living

In Fiscal Year 2017, the City shall provide a 2. 2% Cost of Living (" COL") increase; in Fiscal Year 2018, the City shall provide a 2. 3% COL increase; and in Fiscal Year 2019, the City shall provide a 2. 6% COL increase to all Employees, ar the same COL increase provided to all other non-bargaining unit City Employees, whichever is greater. Said COL increase is effective as of July 1 of the respective fiscal year to which it applies.

Section E — Overtime

1) The City shall continue its current practice of computing and paying overtime for the duration of this Agreement

2) Overtime at one and one- half (1 / z) times the Employee' s base rate of pay based on his annual salary divided by 2080 hours).

12 3) For purposes of computing eligibility for and the amount of overtime the following paid leave days ( holidays, annual and personal) shall be treated as time worked in the pay period in which the paid leave day is taken.

4) If an employee works on a Sunday that is not the Employee' s regularly scheduled working Sunday, the Employee shall be paid Sunday Pay at a rate of 2 times the Employee' s base rate of pay for hours worked in the 24 hour period beginning at midnight Sunday. Sunday Pay shall not include carry over time from Saturday to Sunday or Sunday to Monday.

Section F- Compensatory Time:

1) Employees have the option to receive overtime compensation in the form of compensatory time off with pay at the rate of time —and- one half (1 '/ z) the amount of time worked in an overtime status in lieu of paid overtime.

2) The option to earn compensatory time in lieu of paid overtime will be exercised by completing the " compensatory time" portion overtime slip at the time the overtime slip is submitted.

3) An Employee may accrue at any given time up to a total of 480 hours of unused compensatory time, and carry over this amount from one year to another. All overtime in excess of 480 hours accrued shall be paid overtime in the pay period worked.

4) Scheduling of the use of compensatory time shall be undertaken pursuant to the policies and procedures of the Department that are in effect from time to time during the term of this Agreement.

5) Upon termination of employment for any reason, any unused accrued compensatory time will be paid out at the Employee' s regular hourly rate of pay.

Section G— On Call Pay

Employees who are placed in an on call status shall be compensated at the rate of (1) hour of compensatory time per day, for each day the Employee is actually on call.

Section H— Call in Pay

Employees called into work outside of their regular shifts shall receive a minimum of three hours pay at time and one half (premium pay). Pay shall start immediately upon the Employee' s acknowledgment of the call in to the Department.

13 Section I —Court Time

1) When an Employee is required to attend work-related court or a work- related MVA hearing, or is summoned to give a work-related deposition during his/her non- scheduled working hours, compensation will be at a minimum of three hours at the overtime rate.

2) When an Employee is required to meet with the State' s Attorney or an Assistant State' s Attorney or the U.S Attorney or an Assistant U.S Attorney outside of his or her work hours, and such meeting has been pre- approved by the Chief of Police or his/her designee, the Employee shall be compensated for a minimum of three ( 3) hours at the overtime rate. In the event that this court preparation minimum time overlaps with a scheduled court time, only one minimum will apply.

Section J—Field Training Officer Compensation

Employees who are assigned a recruit and /or lateral officer and perform Field Training of such recruit and/ or lateral officer shall receive ( 1) hour of compensatory time for each full shift of training provided, not to exceed eight ( 8) hours per pay period.

Section K—Clothing and Uniform Allowance, Issue and Authorized Wear

The City will provide a clothing allowance in the amount of two thousand dollars 2, 000.00) to be paid annually for full-time Employees Any changes made by the City to issued uniforms and equipment described or listed in General Order 4- 24 ( in effect -7- 4- 11) shall be made pursuant to the process set forth in reference to Article IX, Section A.

Section L - Specialty Pay

1) Employees who are assigned to the following additional job responsibilities will be entitled to specialty pay at the following rate:

S00 annually to Employees who test as fluent in language( s) designated by the ChiefofPolice. *

The criteria for fluency and frequency of required qualification as determined by the Chief of Police will be predicated on a state, regional or national evaluation instrument or standard developed by an institution of higher education. The testing period shall be no less frequent than twice per calendar year, and the annual payment shall be made on the next pay date after July 1. To be eligible for an annual payment, Employees must

14 be employed by the City on and have satisfied the criteria for fluency/ requalification within the twelve month period preceding June 30.

2) The Chief at his/her discretion may create additional Specialty Pay categories at five hundred dollars ($ 500) per category, subject to budgetary authority and approval.

Section M—Holidays and Personal Days.

1) Except as provided herein, the City shall continue its current practice with respect to the number and specific designation of holidays and the computation and payment of Holiday, Supplemental and Personal Paid days for the duration of this Agreement.

2) The City shall pay Holiday pay at three ( 3) times the Employee' s base salary rate ( Holiday Premium) for all hours worked during the Employee' s regularly scheduled shift if such shift starts or ends during the 24 hour period of either the actual Holiday or City declared holiday but not both.

The following is an example intended by the Parties to clarify this subsection. If an Employee works on the actual holiday, but not the declared holiday, the City will pay the Employee Holiday Premium for hours worked on the actual holiday and no pay for the observed Holiday. This practice shall be followed if the Employee works on the observed day but not the actual Holiday. If an Employee works on both the observed Holiday and the actual Holiday, the City will pay Holiday Premium pay only for hours worked on whichever occurs first as between the actual or observed Holidays.

3) Employees may carry over up to eighty ( 80) hours of Supplemental or Personal leave per year; any such accrued, unused leave that exceeds the eighty ( 80) hour carry- over limit shall be forfeited. Hours of leave carried over pursuant to this provision shall not be paid out at termination of

employment or retirement.

4) Emergency Ordinance 0-6- 09 shall continue to apply to all Employees for the duration of this Agreement. In the event the City Council modifies or eliminates Emergency Ordinance 0-6- 09 during the term of this Agreement, the City and Union, at either Party' s request, shall engage in good-faith effects bargaining over such modification or elimination.

Section N. - Shift Differential.

Employees shall receive a shift differential of $ 1. 25 per hour for all hours worked between 11: 00 pm and 7: 00 am.

15 ARTICLE IX - GENERAL ORDERS

Section A- General Order revisions

At least one ( 1) week prior to the implementation of any change in, addition to or deletion from written formal procedures or General Orders, ( collectively " GO Revisions") the Department shall transmit a draft of proposed changes to the Union' s President through the Department's document management system. The Union shall have the right to provide written comments on and suggested revisions to such GO Revisions to the Chief on a timely basis, prior to the implementation date. The City does not have any obligation to bargain with the Union concerning GO Revisions or additions to, changes in or deletions from any other rules, directives or regulations. Nothing herein shall prohibit the Department from requesting comments on GO Revisions from Employees in the rank of Corporal and Sergeant or prevent such Employees from providing such comments. This Section shall apply to all GO Revisions, except for those GOs which are specifically referred to in this Article of the Agreement.

Both the City and Union acknowledge that the Department, in furtherance of its effort to become CALEA accredited, will be renumbering General Orders referred to within this Agreement and both further recognize that the successor General Order, with its new number, shall control so long as the substance of said General Order has not changed. An exception as it relates to substance pertains to G.O. 4- 16 [ Section C below] which will undergo substantive change only to the extent that the creation of the Master Police Officer rank and related testing changes will be incorporated in the revised policy.

The General Orders in effect as of July 1, 2016 are attached to and made a part of this Agreement.

Section B - Secondary Employment

An Employee may work in secondary employment under the terms of G.O 4- 26 effective date 6/ 13/ 11 subject to reasonable regulations established by the Chief of Police and pursuant to the Law Enforcement Officer' s Bill of Rights (" LEOBR"). Such G.O shall remain in effect during the term of this Agreement.

Section C - Promotional Process

The City shall observe the promotional process contained in G.O. 4- 16 with an effective date of February 23, 2012 during the term of this Agreement for promotions within the Bargaining Unit.

Section D- Take Home Vehicle

General Order 5- 68 Take Home Cruiser Program with an effective date of 6/ 13/ 11 shall be in effect during the term of this Agreement.

16 ARTICLE X —LEAVE

Section A— Worker' s Compensation Leave

1) In the event that the evaluations of the City approved medical provider and the Employee' s physician are conflicting, an independent evaluation may be requested by the City. The physician conducting the independent evaluation will be selected by the City. The cost of the independent medical evaluation shall be paid by the City.

This space intentionally left blank]

Section B- Continuation of Other Benefits

1) Use of Accrued Leave —If the Employee' s Workers' Compensation payments are not paid or are suspended for any reason, the Employee may elect to use available accrued leave with the approval of his/her Division Commander, as long as the usual requirements for such leave are met.

2) Light Duty —The provisions of General Order 4- 34 with an effective date of 4/ 20/ 12 shall be in effect for the duration of this Agreement and shall govern the availability, eligibility for and all other aspects of for the assignment of temporary light duty positions to Employees. If the Department does not provide modified duty in the Department during the time it is medically necessary, the Employee shall be obligated to accept an alternative modified position outside the Department.

3) Medical Appointments —Administrative Leave shall be granted to an Employee for time spent being examined by a physician or other examiner at the request of the City or its insurer.

Section C —Jury Leave

When required to report for jury duty, an Employee will receive full pay for the days upon which the Employee is required to report or serve.

1) Authorization —Immediately upon receipt of a notice, an Employee must provide his/her immediate supervisor with a copy of the notice.

17 2) Limitations —If not required to serve as a juror on a particular day, the Employee must immediately contact his/her supervisor to determine when next to report for work.

3) Any payment received as a juror may be retained in addition to regular salary.

Section D —Bereavement Leave

The Chief shall grant an Employee bereavement leave for a maximum of three ( 3 ) consecutive work days following the death of a member of the immediate family as defined in City Code as of the date of this Agreement for the duration of this Agreement.

Section E —Leave for Negotiations

Up to two (2) members of FOP Lodge 140, selected by the FOP, will be granted leave with pay, not to exceed four (4) hours per day, for the purpose of ineeting with the City to negotiate a collective bargaining agreement for attendance at those bargaining sessions conducted during their regularly scheduled working hours. Such leave may include internal caucus time before and after each session on the day of such session for meetings among the Union' s bargaining representatives.

Section F— Election Day Leave

At the discretion of the Employee' s immediate supervisor, administrative leave up to three (3) hours may be granted to any Employee for the purpose of voting in any United States presidential election.

Section G Annual Leave

The City shall continue its current practice and policy with respect to the amount of and process of granting annual leave for Employees for the duration of this Agreement.

Section H - Military Leave

In addition to applicable existing policy pertaining to annual training of military reservists, the City agrees that in the event of a call to duty or deployment beyond two weeks duration, that in such event the City shall continue to pay to the deployed Employee the difference between the gross pay received from the United States Government and the Employee' s regular base salary through the City for such periods of deployment not to exceed one ( 1) full year or 365 combined days in any three ( 3) calendar years commencing with the first call to duty or deployment.

ARTICLE XI —INSURANCE

Section A— Group Health, Dental and Prescription Drug Insurance The City shall continue its current practices and procedures with respect to determining and providing Group Health Dental, Prescription Drug and Vision Insurance Plan, including the premiums payable by Employees for coverage for themselves and other eligible persons.

As provided by City policy at the time of this Agreement, the City agrees that for the duration of this Agreement an Employee who retires at age 55 with 25 years of service can receive health benefits ( including prescriptions) -- [ 55 + 25 = 80). The retiree will 50% of pay the cost of premiums and the City will pay 50%. The Employee's spouse is also eligible for this coverage.

The two important numbers in this equation are " 55" and " 80". An Employee must be at least age 55 to be eligible to get this retirement beneft. Then the number of years of service to the City are added to the age of the retiree. The sum of these numbers must add up to at least 80. That means: 55 ( age) plus 25 ( years of service) = 80; 56 plus 24 = 80; 57 plus 23 = 80; 55 plus 30 = 85; and so forth.

Once a retired Employee is eligible for Medicare, this benefit will terminate. At that time, Medicare will become the person's primary carrier and the retiree can buy any other supplemental insurance he/ she may choose. The spouse can continue under COBRA, although the Employee and City acknowledge that in such event the City's 50% contribution terminates.

In addition to setting and determining the Group Health, Dental, Prescription Drug and Vision insurance benefits and plan, the City shall have the right in its sole discretion to make such changes in the plan of insurance or insurance provider or to cease providing some or all or part of coverage for such benefits through its current insurance providers and to participate in an state sponsored or other insurance exchanges or to sponsor or utilize any other means of providing some or all of health, medical, prescription drug or vision benefits to Employees as a result of the enforcement or applicability of the Patient Protection and Affordable Care Act or any other federal or state health care law or regulation or changes thereto, or n the event that the City is required to participate in such exchange or other means of providing such benefits.

In the event that the City determines or is required to make such changes, it shall provide the Union with thirty (30) days advance written notice of the changes and an opportunity to comment on such changes.

Section B — Life Insurance

The City shall provide, at no cost to the Employee, Basic Group Life Insurance coverage in an amount equal to fifty thousand dollars ($ 50, 000) in coverage.

The City shall provide additional Group Li% Insurance coverage to the Employee, at the Employee' s expense, to the same extent and the same cost as the City provides to all other City Employees.

19 ARTICLE XII —REFERRAL SERVICES

The City has adopted a City-wide Employee Assistance Program; the City shall provide 1 session of free, confidential counseling, assessment and referral services to full-time employees and eligible family members through the EAP. EAP services also provide assessment and referral for counseling and treatment of alcoholism. Alcoholism will be recognized and treated as a disease. Employees suffering from alcoholism will be afforded the opportunity for counseling and rehabilitation through this City program. Alcohol related Employee infractions may be subject to disciplinary action whether or not the Employee participates in the Employee Assistance Program. The City shall maintain confidentiality with respect to all Employees who make use of the program. Employees may be referred for assistance by the City or may request the City to refer them for such services.

ARTICLE XIII —DEATH BENEFITS

1) In the event of the death of an Employee, the City will continue its present policy of paying to the appropriate beneficiary, in accordance with the law, all unused compensatory time, accumulated annual leave and all accrued wages due.

2) In the event of the death of an Employee in the line of duty, the City shall pay to the Employee' s designated beneficiary, a lump sum payment of fifty thousand dollars ($ 50,000) in addition to any other benefits payable as a result of the death of the Employee. The Chief of Police shall determine in its discretion whether the death was in the line of duty. This payment is not wages and it shall be paid within thirty (30) days of death.

ARTICLE XIV —TUITION ASSISTANCE

The City shall provide all Employees with Educational Assistance Benefrts as set forth in Section 5 of the City Handbook as of the date of this Agreement for the duration of this Agreement.

ARTICLE XV - GRIEVANCE

Section A— Definition of Grievance

As used herein the term " grievance" shall mean any dispute between the Union and the City concerning any term in this Agreement and any claimed violation of any term in this Agreement, including any claim of discharge, suspension or demotion but excluding disciplinary matters which are governed by the Maryland State Law Enforcement Officers Bill of Rights.

20 The specific grievance steps are set forth in a side letter dated July 5, 2013, consisting ofthree 3) pages, as between the City and FOP, with said side letter made a part of this Agreement as Attachment B"

ARTICLE XVI —L. E.O.B. R. DISCIPLINARY PROCEDURES

Section A - Administrative Discovery

1) Any Employee charged with one or more offenses for which discipline, including termination, may occur shall be entitled to receive the complete investigatory file as defined in the LEOBR, Public Safety Article, Sections 3- 101 thru 3- 113 at least 30 days in advance of any administrative hearing board.

2) As part of the discovery required in (a) above, the City will provide copies of all statements that have already been transcribed and will furnish to the Employee copies of all audio recordings of any interview( s), regardless of whether such interview(s) was/ were transcribed.

Section B- Composition of Administrative Hearing Boards

Consistent with and subject to the provisions of the Law Enforcement Officers Bill of Rights ( LEOBR), Public Safety Article, § 3- 107( c) ( 4), the following shall apply to charges against Employees covered by LEOBR:

1) In any case where administrative charges are brought against an Employee for minor violations of Department rules or regulations, and each charge or charges together carry a proposed penalty not to exceed a suspension of 3 days without pay or a fine of $150. 00 and the facts are not in dispute, then such Employee may elect to have the proposed penalty reviewed by a one member hearing board officer selected by the Chief of Police and from another law enforcement agency within the State of Maryland.

2) All administrative charges outside the scope of (a) above shall be heard by a three 3) member administrative hearing board chosen by the Chief of Police from other law enforcement agencies within the State of Maryland consistent with the

requirements ofLEOBR § 3- 107( c) ( 1).

ARTICLE XVII —PERSONNEL FILES

Section A —Employee Access

The City shall permit inspection and copying of an Employee' s personnel file as provided by law. All personnel records shall be treated as confidential information. Employees with or without Union representation shall have access to their individual personnel files by prior appointment with Personnel. The Union shall not have any right to review the contents of an Employee' s personnel file without the written consent of the Employee.

21 All items contained in such file shall be available for review and copying with the exception of outside confidential references relating to original employment or promotion.

Section B —Employee Access

Employees shall have the right to respond in writing to any information contained in their personnel file, which will be kept in said file.

ARTICLE XVIII —CITY OF BOWIE POLICE/ LEOPS

The City shall participate in the Maryland State Retirement Law Enforcement Officers Pension Systems ( LEOPS) under the same terms as it does currently, subject to changes in LEOPS by state law and regulation. All Employees shall participate in LEOPS and the City and the Employees shall make contributions to LEOPS in accordance with state law and the rules and regulations established by the Board of Trustees of the Maryland State Retirement and Pension Systems.

ARTICLE XIX —NO STRIKE OR LOCKOUT CLAUSE

During the term of this Memorandum the Union and Employees shall not engage in, initiate, sponsor, support, or direct a strike or secondary boycott or directly or indirectly picket the City or any of its property in furtherance of a strike. The City shall not lockout the Employees during the terms of this Agreement

ARTICLE XX —SAVINGS CLAUSE

Any Article or Section of this Agreement found to be in conflict with the City of Bowie Charter or with any law, ordinance, statute, City or government regulation or declared invalid by decree of a court of competent jurisdiction, will be void ab initio and the parties will enter into negotiations for a substitute provision. All other Articles and Sections of this Agreement will remain in full force and effect for the duration of the Agreement.

ARTICLE XXI - MISCELLANEOUS

Section A- Designees

As used herein the terms Chief and President of the Union shall include individuals identified by them to the other Party to be their designees for all purposes for which the designation is made.

Section B— Supervisory Responsibilities of Corporals and Sergeants

The Parties recognize and agree that Employees at the rank of Corporal and Sergeant regularly exercise certain assignment, supervisory and evaluation authority over and

22 other duties in connection with the work of Employees in lower ranks. Nothing in this Agreement shall restrict or limit those duties and authorities as they have been assigned and performed historically prior to the commencement of this Agreement.

The Union and Employees shall not commence any internal charge or take any internal disciplinary or other adverse action affecting the membership of a Corporal or Sergeant in retaliation for the exercise of duties identified in this Article.

Section C- Notices

Unless otherwise specified, all notices and correspondence required by this Agreement shall be sent by Departmental mail deposited in the Departmental Mail box of the recipient and via email. The Parties may mutually agree in writing to waive this form of notice requirement in any individual situation. Each Party shall provide the other Party with email addresses and timely updates in the event of changes in names and addresses of its off'icials who are required to send or receive notices under this Agreement.

ARTICLE XXII —DURATION AND FINALITY OF AGREEMENT

Section A- This Agreement shall become effective as of July 1, 2016, and remain in full force and effect June 30, 2019. Any Party desiring to negotiate a new agreement shall give notice to the other Party no later than November 30 of the year preceding the date of termination. A notice by one Party shall satisfy the requirement for both Parties.

Section B- This Agreement can only be added to, amended, or modified by a document, in writing, signed by both parties through their duly authorized representatives.

Section C— Provided that there is timely notice of intent to negotiate a new agreement under this Article, the Parties shall commence negotiations for a successor agreement on reasonable days and times in January of the year that the Agreement expires.

All signatures are on the following page 24]

23 FO THE CITY OF BOWIE: FOR FQP LODGE 14Q:

a i . David Deuts h nbert Stevens

City Mana I ` / j P .—

v C' Steven Timothy h Human

MEMORANDUM

TO: City Council

FROM: David J. Deutsch, City Manager

SUBJECT: Bid Award for Street Repair R-30-16

DATE: June 2, 2016

A legal notice was placed in the Baltimore Sun, Bowie Blade-News, on eMaryland Marketplace and on the City’s website on May 5, 2016 for the Street Repair. Bids were opened and publicly read on Wednesday, May 18, 2016 at 9 a.m. The following is a tabulation of the bids received:

Royale Construction, Inc. Bowie, MD $888,000

Olney Masonry Corp. Beltsville, MD $1,048,000

E&R Services, Inc. Lanham, MD $1,129,000

A.J. Romano Construction, Inc. Laurel, MD $1,240,000

Santos Construction Co., Inc. Bowie, MD $1,340,750

D&F Construction, Inc. Forestville, MD $1,390,050

Espina Paving, Inc Woodbridge, VA $1,645,750

Fort Myer Construction Corp Washington, DC $1,775,500

Bid Award for Street Repair R-30-16 2 June 2, 2016

This bid covers concrete street repairs such as curb, gutter, sidewalk and driveway aprons as described in the Streets portions of the FY17 Public Works budget. The recommended bid award is within the allocated funds found in the FY17 Streets budget.

Bid amounts above are calculated by multiplying bidder’s unit prices for the four contract line items included in the scope of services, times the estimated quantity requirements determined by City staff at the time of the bid announcement. Based on our quantity requirements and the low bidder unit cost, the Public Works Department recommends awarding this bid to Royale Construction, Inc. of Bowie, MD in the amount of $805,000.

I concur with the above recommendation and request your approval of R-30-16.

DJD/GS/cs

Attachment R-30-16

RESOLUTION OF THE COUNCIL OF THE CITY OF BOWIE, MARYLAND ACCEPTING BID PROPOSAL FOR STREET REPAIR

WHEREAS, advertisements were placed and requests for bid proposals were sent to various firms for street repair; and WHEREAS, at the bid opening on Wednesday, May 18, 2016 at 9am, eight (8) bid proposals were received; and WHEREAS, after careful review of the bid proposals submitted, it was determined that Royale Construction, Inc. of Bowie, MD, had submitted the most responsive, responsible bid; and WHEREAS, based on the City’s quantity requirements and the low bidder unit costs, the Public Works Department recommends awarding this bid to Royale Construction, Inc. of Bowie, MD in the amount of $805,000. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Bowie, Maryland, that the Council hereby accepts the bid proposal of $805,000, and authorizes the City Manager to sign a Contract with Royale Construction, Inc. of Bowie, MD in the amount of $805,000. INTRODUCED AND PASSED by the Council of the City of Bowie, Maryland at a meeting on June 6, 2016.

ATTEST: THE CITY OF BOWIE, MARYLAND

______Awilda Hernandez G. Frederick Robinson City Clerk Mayor

MEMORANDUM

TO: City Council

FROM: David J. Deutsch, City Manager

SUBJECT: Green Team Action Plan FY17-FY19 Sustainable Maryland Certified

DATE: May 25, 2016

The Green Team Executive Committee has mostly completed the actions proposed in their original three year action plan and has created a new three year action plan for review. The first plan was approved by City Council on October 1, 2012 and was a requirement for the City to become a certified community in the Sustainable Maryland program. Sustainable Maryland is a free certification program for municipalities in Maryland that want to go green and be sustainable. The certification must be renewed every three years and another Green Team Action Plan is mandatory to submit by June 30, 2016 for recertification. Additional documentation of a number of actions that have been completed since the City’s original certification will also be submitted at the same time.

The new proposed Green Team Action Plan is attached. It identifies 30 actions for FY17, 26 actions for FY18, and 30 actions for FY19. It also designates responsibilities to complete those actions to Green Team members and their subcommittees. The Green Team has established seven different subcommittees including: 1) Local Economies, 2) Natural Resources, 3) Food, Health, and Wellness, 4) Energy and Greenhouse Gas, 5) Green Schools, 6) Outreach, and 7) Bowie Gardens for Wildlife. There are also a few staff designated actions that involve those in the Planning Department and those on the Municipal (internal) Green Team. City staff will also provide leadership on any actions that need assistance at the departmental level. Furthermore, potential partnerships for actions are listed in the plan.

On May 19th, 2016, the Green Team voted unanimously to approve this plan in a preliminary poll and will officially approve the plan at their next meeting on June 20th, 2016, pending Council approval. It should be noted that during Council formulation of the Green Team in 2012, it was stated any recommendations that carry cost implications will be addressed through Council review of the annual City budget, and the activities of the Bowie Green Team must also be authorized by City Council.

It is recommended that Council endorse the proposed Green Team Action Plan for FY17-FY19.

Attachment YEAR 1: BOWIE GREEN TEAM 3-YEAR ACTION PLAN (FY17)

Green Team Actions GT Member and/or Subcommittee Est. Cost Potential Partners Continue to Sponsor and Promote the Bowie Green Expo Mati/Local Economies $600 Bowie Lions Club Conduct Two Workshops to Educate and Support Local Businesses on Sustainability Mati/Local Economies $200 Local Businesses, GBCC Create and Promote a Buy Local Program Mati/Local Economies $200 Local Businesses, GBCC Sponsor a Roundtable for Local Bowie Businesses on Sustainability Mati/Local Economies $800 Local Businesses, GBCC Create a Green Resources Directory and Promote Green Businesses Mati/Local Economies $400 Local Businesses, GBCC Promote Green Bowie Business Certification Program Mati/Local Economies Nominal Local Businesses, GBCC Continue Weed Warrior Program Linda/Maysen/Natural Resources $200 Bowie Students, City of Bowie Maintain Plants at City Hall Monarch Waystation Linda/Maysen/Natural Resources $200 Bowie Students, City of Bowie Conduct Boy and Girl Scout Merit Badge Activity Linda/Maysen/Natural Resources $400 Bowie Girl and Boy Scout Troop Conduct Environmental Workshops about Container Planting and Small Gardens Linda/Maysen/Natural Resources $400 Bowie-Crofton Garden Club Host Invasive Species Removal Workshops for Homeowners Linda/Maysen/Natural Resources Nominal Bowie-Crofton Garden Club Install New Monarch Waystation at Allen Pond Park Linda/Maysen/Natural Resources $1,500 Bowie-Crofton Garden Club Partner with Bowie Crofton Garden Club to Maintain Planters at Bowie Branch Library Linda/Maysen/Natural Resources Nominal Bowie-Crofton Garden Club Host a Spring Workshop for the Natural Maintenance of Home Lawns, Gardens, and Trees Linda/Maysen/Natural Resources Nominal Bowie-Crofton Garden Club Host Food Fair John/Food, Health and Wellness $100 Nearby CSAs, Bowie Farmers Market Host Biking Workshop Food, Health and Wellness $100 City of Bowie, Bike to Work Day Organizers Partner with Bowie-Crofton Garden Club to Host/Advertise Spring and Fall Plant Sales John/Food, Health and Wellness $300 Bowie-Crofton Garden Club, City of Bowie Expand Food Pantry Community Garden John/Food, Health and Wellness Nominal Bowie-Crofton Garden Club, City of Bowie Hold Two Energy & GHG Related Workshops for Residents and/or Businesses Roberto/Larry/Tom/Energy&GHG Nominal BGE Provide Two Workshops about Funding Sources for Green or Potential Green Schools Sue/Green Schools $300 Bowie Schools Maintain and Update Green Schools Resource List Sue/Green Schools Nominal Host Annual Earth Day Concert and Art Exhibit Michelle/Outreach $1,500 Past Musical Acts, Nathanael Scott, Schools Expand Promotion of Green Team Volunteer Opportunities Michelle/Outreach Nominal City of Bowie Start Sustainability Award Program Jackie/John/Outreach $200 City of Bowie (yearly award for exceptional, documented actions that contribute to sustainable living) Start Green Bowie WINNER Program Jackie/John/Outreach $300 City of Bowie (provide incentives such as window clings and certificates to do sustainable actions) Promote NWF Wildlife Habitat Certification Program Jackie/Bowie Gardens for Wildlife Nominal City of Bowie Seek Funding to Offset NWF Application Costs for Residents/Community Sites Jackie/Bowie Gardens for Wildlife Nominal Build SMC Resource Center All Green Team Members Nominal City of Bowie

Staff Actions for SMC Department Create a Watershed Plan Planning Create and Adopt a Green Purchasing Policy Municipal Green Team YEAR 2: BOWIE GREEN TEAM 3-YEAR ACTION PLAN (FY18)

Green Team Actions GT Member and/or Subcommittee Est. Cost Potential Partners Continue to Sponsor and Promote the Bowie Green Expo Mati/Local Economies TBD TBD Conduct Two Workshops to Educate and Support Local Businesses on Sustainability Mati/Local Economies Promote a Buy Local Program Mati/Local Economies Promote Green Bowie Business Certification Program Mati/Local Economies Begin to Develop Business Partnerships/Sponsorships for 5k Run Event Mati/Local Economies Continue Weed Warrior Program Linda/Maysen/Natural Resources Maintain Plants at City Monarch Waystations Linda/Maysen/Natural Resources Conduct Environmental Workshops about Container Planting and Small Gardens Linda/Maysen/Natural Resources Host Invasive Species Removal Workshops for Homeowners Linda/Maysen/Natural Resources Install New Monarch Waystation in the City Linda/Maysen/Natural Resources Continue to Partner with Garden Club to Maintain Planters at Bowie Library Linda/Maysen/Natural Resources Host a Spring Workshop for the Natural Maintenance of Home Lawns, Gardens, and Trees Linda/Maysen/Natural Resources Add Major Lansdale Park as a Weed Warrior Removal Site and Plant Native Cover Linda/Maysen/Natural Resources Conduct Two Community Merit Badge Work Days for Boy Scouts and Girl Scouts Linda/Maysen/Natural Resources Conduct a Fall Workshop about Fertilizer and Fall Gardening Linda/Maysen/Natural Resources Host Backyard Composting Tour John/Food, Health and Wellness Continue to Host Food Fair John/Food, Health and Wellness Partner with Bowie-Crofton Garden Club to Host/Advertise Spring and Fall Plant Sales John/Food, Health and Wellness Hold Two Energy & GHG Related Workshops for Residents and/or Businesses Roberto/Larry/Tom/Energy&GHG Maintain and Update Green Schools Resource List Sue/Green Schools Complete Code Bowie Expression Art Project Sue/Green Schools (an art project made from recycled materials and by students) Host Annual Earth Day Concert and Art Exhibit Michelle/Outreach Expand Promotion of Green Team Volunteer Opportunities Michelle/Outreach Continue Sustainability Award Program Jackie/John/Outreach Promote Green Bowie WINNER Program Jackie/John/Outreach Promote NWF Wildlife Habitat Certification Program Jackie/Bowie Gardens for Wildlife YEAR 3: BOWIE GREEN TEAM 3-YEAR ACTION PLAN (FY19)

Green Team Actions GT Member and/or Subcommittee Est. Cost Potential Partners Continue to Sponsor and Promote the Bowie Green Expo Mati/Local Economies TBD TBD Conduct Two Workshops to Educate and Support Local Businesses on Sustainability Mati/Local Economies Promote a Buy Local Program Mati/Local Economies Promote Green Bowie Business Certification Program Mati/Local Economies Host a 5K Run in Bowie and involve Bowie Business Mati/Local Economies Continue Weed Warrior Program Linda/Maysen/Natural Resources Maintain Plants at City Hall Monarch Waystation Linda/Maysen/Natural Resources Conduct Environmental Workshops about Container Planting and Small Gardens Linda/Maysen/Natural Resources Host Invasive Species Removal Workshops for Homeowners Linda/Maysen/Natural Resources Install New Monarch Waystation in the City Linda/Maysen/Natural Resources Continue to Partner with Garden Club to Maintain Planters at Bowie Branch Library Linda/Maysen/Natural Resources Host a Spring Workshop for the Natural Maintenance of Home Lawns, Gardens, and Trees Linda/Maysen/Natural Resources Continue Weed Warrior Removal and Native Plantings at Major Lansdale Park Linda/Maysen/Natural Resources Conduct Two Community Merit Badge Work Days for Boy Scouts and Girl Scouts Linda/Maysen/Natural Resources Conduct a Fall Workshop about Fertilizer and Fall Gardening Linda/Maysen/Natural Resources Develop a Video Training Program for Weed Warriors Linda/Maysen/Natural Resources Work with City to Design and Plant a Water Runoff Control Project at Allen Pond Linda/Maysen/Natural Resources Start a Food Recovery Program John/Food, Health and Wellness Continue to Host Food Fair John/Food, Health and Wellness Partner with Bowie-Crofton Garden Club to Host/Advertise Spring and Fall Plant Sales John/Food, Health and Wellness Hold Two Energy & GHG Related Workshops for Residents and/or Businesses Roberto/Larry/Tom/Energy&GHG Continue to Provide Services and Resources for Green Schools Sue/Green Schools Promote Maintenance of Green School Certification Sue/Green Schools Promote NWF Certification with Bowie Gardens Subgroup Sue/Green Schools Complete an Additional "Green" Youth Art Project Sue/Green Schools Host Annual Earth Day Concert and Art Exhibit Michelle/Outreach Expand Promotion of Green Team Volunteer Opportunities Michelle/Outreach Continue Sustainability Award Program Jackie/John/Outreach Promote Green Bowie WINNER Program Jackie/John/Outreach Encourage All Bowie Schools to Achieve NWF Certification Jackie/Bowie Gardens for Wildlife

MEMORANDUM

To: City Council

From: David J. Deutsch City Manager

Subject: Bowie Incubator Update

Date: June 2, 2016

The Executive Director of the Bowie Business Innovation Center (Bowie BIC) will provide an update on the City’s business incubator located at Bowie State University.

Council appropriated $60,000 in the current fiscal year for support to the incubator. To date $40,000 has been paid. Staff expects the $10,000 allocated for relocation of the BBIC will NOT be needed this fiscal year and hence will not be paid. The remaining $10,000 will be paid in July 2016 upon receipt of the required reports. Additionally Council has appropriated $80,000 for incubator support in Fiscal Year 2017 – staff is working with the Bowie BIC to identify appropriate performance milestones before the disbursement of funds.

Attached are the reports received to date from the Bowie BIC.

ATTACHMENTS: Bowie BIC Report to the City Manager July – September 2015 (begins on Page 2) Bowie BIC Web Site Redesign and Upgrade (begins on page 9) Bowie BIC Report to the City Manager October – December 2015 (begins on Page 10) Bowie BIC Report to the City Manager January – March 2016 (begins on Page 16)

Report to the City Manager

On the Activities of the Bowie Business Innovation Center (Bowie BIC) July – September 2015 Summary

Bowie BIC ended this quarter with 15 companies —eight resident and seven affiliate/non- resident companies. Currently, the incubator office space is fully occupied with tenant companies and one program partner, the Maryland Women’s Business Center (MWBC).

Prince George’s County Executive Rushern L. Baker III visited Bowie BIC on July 16, 2015 with “County Executive for a Day”, middle school student Lauren Taylor Price. The County Executive toured the Bowie BIC, was briefed on the Bowie BIC program and met with Bowie BIC clients and board members.

Bowie BIC resident client, Golden Girls Network won $1,000 in prize money as the Third Place winner in the Maryland Women’s Business Center StartRight! Business Plan Competition for Women Entrepreneurs in Prince George’s and Montgomery County. Golden Girls is the first Bowie BIC client to win this competition and the third woman in Prince George’s County to win this competition, now in its seventh year.

As of September 30, 2015, the Bowie BIC reported:

Current number of client companies 15 (8 resident; 7 affiliate/non-resident companies)

Total number of associated jobs 57 (30 Full-time; 27 Part-time)

Corporate Revenues $2.5 Million Annually

On-Site Counselors each Week ● Maryland Women’s Business Center (MWBC) ● Small Business Development Center (BSC) ● Procurement Technical Assistance Program (PTAP)

Business Clinic Attendees 53 Accounting, Sales/Marketing, Women’s Business, Government Contracting

Tech Meetup Attendees 19 At two events this quarter

A list of current client companies with additional information is attached to this report.

Client Services

 The Bowie BIC Client Selection Committee (CSC) met July 23 and September 16 at Bowie City Hall. Two companies presented at the July meeting and both companies were approved for resident status: Medtech Enginuity Corp. and Millman Systems. First Health Care Networks was the only company presentation at the September meeting and that company was approved for Affiliate status. The CSC did not meet in August.

 Bowie BIC strategic counseling partners provided free on-site weekly counseling:

- Small Business Technology Development Center - Procurement Technical Assistance Program - Maryland Women’s Business Center

The availability of these organizations at Bowie BIC is extremely helpful for existing Bowie BIC clients. It also provides additional visibility for the Bowie BIC with the clients of these organizations, many of whom are prospects for Bowie BIC.

 Bowie BIC continued to coordinate Free Business Clinics each month as a business development resource for the Greater Bowie business community and Bowie BIC clients. Volunteer professional service providers conduct the Business Clinics. The four sessions at Bowie BIC each month this quarter were:

. Accounting Business Clinic with Jamie Lewis, CliftonLarsonAllen . Sales Strategies Business Clinic with Thomas Ellis, EWC Consultants . Women-Owned Business Clinic with Angie Duncanson, MWBC Counselor . Federal Contracting with Kellyann Few, Business Leadership Initiative

The Business Clinics are offered a half day each month. They are free and reservations are required. These types of resources/clinics are popular with incubation programs because they add value for existing client companies and help attract new clients. Sixty- seven (67) appointments were made for entrepreneurs who participated in Bowie BIC Business Clinics this quarter.

Counseling/training/networking stats for activities at Bowie BIC July through September 2015:

Session Counselor/Resource Attendees MWBC Counsel Angie Duncanson/MWBC 38

ABC’s of Starting a Business Angie Duncanson/MWBC 21

Writing Successful Business Plans Angie Duncanson/MWBC 19

Govt. Contracting Accounting Angie Duncanson/MWBC 9

Business Etiquette Angie Duncanson/MWBC 3

Government Contracting Angie Duncanson/MWBC 8

Accounting Business Clinic Jamie Lewis/CLA 6

Sales Strategies Business Clinic Thomas Ellis/EWC Consultants 11

Govt. Contracting Business Clinic Kellyann Few/Business 12 Leadership Initiative Govt. Contracting Counseling Richard Payden/PTAP 19

Tech Meetup Bowie Nathaniel Elliott/offLabs 19

 The Bowie BIC Events Calendar for clients and prospects in the period July-September 2015:

July 9 ABC’s of Starting a Business Angie Duncanson/MWBC July 9 Sales Strategies Business Clinic Thomas Ellis/EWC Consultants July 16 County Executive’s Visit to Bowie BIC County Executive Rushern L. Baker July 17 Govt. Contracting Business Clinic Kellyann Few/Bus.Leadership Initiative July 21 Accounting Business Clinic Jamie Lewis/CLA July 21 Tech Meetup Bowie Nathaniel Elliott/offLabs July 23 Client Selection Committee Meeting CSC Committee

Aug. 4 ABC’s of Starting a Business Angie Duncanson/MWBC Aug. 6 Group Counseling Angie Duncanson/MWBC Aug.10 Roadmap to Government Contracting Richard Paden/PTAP Aug.13 Bowie BIC Summer Picnic Lunch Bowie BIC Clients, Board, Counselors Aug.13 Writing a Successful Business Plan Angie Duncanson/MWBC Aug.13 Sales Strategies Business Clinic Thomas Ellis/EWC Consulting Aug.14 Govt. Contracting Business Clinic Kellyann Few/Bus.Leadership Initiative Aug.18 Group Counseling Angie Duncanson/MWBC Aug.18 Accounting Business Clinic Jamie Lewis/CLA Aug.18 Tech Meetup Nathaniel Elliott/offLabs Aug.20 Women’s Business Clinic Angie Duncanson/MWBC Aug.25 Business Etiquette Worldwide Angie Duncanson/MWBC

Sept.1 Women’s Business Clinic Angie Duncanson/MWBC Sept.8 ABC’s of Starting a Business Angie Duncanson/MWBC Sept.10 Writing a Successful Business Plan Angie Duncanson/MWBC Sept.17 Sales Strategies Business Clinic Thomas Ellis/EWC onsultants Sept.18 Govt. Contracting Business Clinic Kellyann Few/Bus. Leadership Int. Sept.24 Accounting Business Clinic Jamie Lewis/CLA

Sept.29 What You Need to Know: Gov’t Angie Duncanson/MWBC Contracting

 Bowie Tech Meet Ups were held July 21 and August 18. These networking events attract entrepreneurs, as well as software developers, web designers and app developers seeking teaming partners and collaborators in the greater Bowie area. Serial entrepreneur and Bowie BIC Board member Nathaniel Elliott continues to work with Bowie BIC to organize these events.

Marketing

 Social Media postings July through September (3 to 4 times each week) have included all of our event information.

 The Business Clinics and special events in July, August and September were promoted through multiple Constant Contact E-blasts. We also received promotional support through inclusion in the County BizBizz e-newsletters, the County’s SDDD email The Pulse news outlet and the Greater Bowie Chamber’s e-news. Our events also were listed on The Bowie Patch and the Gazette.

 The Prince George’s Sentinel sent a reporter to Bowie BIC immediately following our Third Anniversary Celebration June 24. A story appeared in The Sentinel July 1, 2015.

 Prince George’s County Executive Rushern L. Baker, III and “County Executive for a Day” Lauren Taylor Price visited Bowie BIC on July 16. Bowie BIC clients and Board met informally with the County Executive as he toured Bowie BIC. The County Executive also was briefed on the Bowie BIC program during his visit. A Bowie BIC press release was issued following the visit. The County EDA e-newsletter, BizBuzz, also carried a photo and short news item from the visit. Ed Lake, journalist with the District Chronicles newspaper visited Bowie BIC following the visit to interview Bowie BIC participants in the visit for a future story on Bowie BIC.

 Bowie BIC Director Smith attended the first meeting of the new Prince George’s County TechCouncil, a chapter of Suburban Maryland TechCouncil. She also participated in the County EDA’s First Anniversary celebration of the “Thirsty for Thursday” networking event, where she recorded a short video clip about Bowie BIC that was circulated by the EDA to their database of 6,500 county businesses.

 At the request of the City of Bowie, Executive Director Smith provided comment for the Good Call press release August 19 announcing the City of Bowie’s ranking as the 50th Best City for female entrepreneurship, according the Good Call’s recent national survey.

 Executive Director Smith worked with the Prince George’s Sentinel on a follow up story on the Good Call press release. This story featured Bowie BIC clients.

 Smith and Bowie BIC client Sonya Hopson/Sage Services Group were interviewed by the Bowie Blade newspaper for a follow up story on the Good Call survey results.

 Bowie BIC Director Smith and Operations Director Simpkins attended the Women’s Power Conference in Rockville on Sept. 3. Bowie BIC client Bonnie Moore/Golden Girls Network won third place in the 2015 StartRight! Women’s Business Plan Competition and the winners were announced at the conference. Golden Girls Network is the first Bowie BIC client to win this competition and the second woman-owned business in Prince George’s County to win.

 Bowie BIC purchased three trade show pop-up banners with the Bowie BIC logo to use at special events and as wallpaper for photo shoots/interviews. Bowie BIC worked with FedEx Office to create these materials and received the benefit of the University’s FedEx Office account discount of 10%.

 Bowie BIC coordinated a Prince George’s County Cable TV (CTV) interviews for Bonnie Moore/Golden Girls Network and Robert Bruce, MedTech Enginuity. Golden Girls also was featured on a PBS news segment October 16.

 Bowie BIC website redesign and upgrade was nearly complete by the end of September. Bowie BIC Board member Nathaniel Elliott worked with Executive Director Smith in June and July to finalize the content plan, technical specifications and pricing for creation and hosting of a new Bowie BIC pilot website. In August, a new hosting organization (1&1) was engaged, we moved Bowie BIC’s email to 1&1, and got control of our domain names. We also purchased and installed a theme for our pilot web site and set up the site. Bowie BIC affiliate client and City of Bowie resident Raw Data developed the site with assistance from Bowie BIC Operations Director Crystal Simpkins. Unanticipated back end needs and IT issues at Bowie BIC in late August slowed the pace of development initially.

The majority of activity in September focused on the completion of the Board of Directors listings and the creation of the events calendar beginning with October 2015. Each event on the calendar is now linked to a printable information flyer. Online registration is available for those Bowie BIC activities requiring registration fees, as well as free events. All attendees at Bowie BIC events (paid and free events) are added to our distribution list.

Bowie State University Relationship

 Bowie State University has submitted its plans to the Maryland Higher Education Committee (MHEC) to offer an entrepreneurship academic concentration beginning in Fall 2016. Once this offering is in place, Bowie BIC will be a sought after resource for providing internships and class speakers for the BSU entrepreneurship program.

 The BSU Student Hatchery is in transition. During the Fall 2015 semester it became a resource for all BSU students developing businesses, as well as the winners of the annual Business Idea Competition sponsored by the College of Business.

 Bowie State University President Mickey Burnim was on hand July 16 to welcome Prince George’s County Executive Rushern Baker to Bowie State University and Bowie BIC. Unfortunately, the County Executive’s arrival was delayed more than an hour and Dr. Burnim had to depart before Mr. Baker arrived.

 Temperature regulation in several Bowie BIC client offices has finally improved because of our complaints to the university. A senior Johnson Controls engineer inspected our system and replaced an air vent that was stuck open.

 Dean Nelson has asked Bowie BIC to focus on increasing the number of internships offered by our client companies and management team as the Fall 2015 academic semester begins, He also would like to see more Bowie clients and staff used as classroom guest speakers and incorporated into class projects. We are discussing ideas with the Dean for promoting Bowie BIC’s capabilities to student entrepreneurs on campus.

 As part of our outreach plan for the university community, we developed a matrix of Bowie BIC entrepreneurial resources available to the University community (students and faculty) through existing Bowie BIC programs, counseling and on-site training activities.

 Dean Nelson invited Bowie BIC to make a brief presentation on September 29 to the faculty of the College of Business on Bowie BIC’s current on-site training calendar and business advisory programs. Students with business ideas will work with the Entrepreneurship Academy and students with existing business ideas will be referred to Bowie BIC training and business resources already available to the business community.

 Bowie BIC attended the “Sweet Sixteen” anniversary celebration of the Maryland Center at Bowie State on September 16. The Maryland Center at Bowie State University, Inc. is a non-profit organization that is an affiliated foundation of the University System of Maryland (USM) located on the campus of Bowie State University. As an affiliated foundation, the Center engages in and supports activities to further enhance the educational, research or service mission of Bowie State University. Through this collaboration, The Maryland Center and Bowie State work in concert to increase the research capacity of the University.

 The College of Business has postponed plans to conduct its first Idea Competition for area High School students. When the competition is rescheduled, there will be opportunities for Bowie BIC clients and the Bowie BIC management team to serve as judges for the competition.

Operations

 Bowie BIC received an $85,000 non-departmental grant for FY2016 from Prince George’s County Council on September 18. This is a $10,000 increase over the funding provided in FY2015, thanks to the work of District 4 Council Member Todd Turner.

 Bowie BIC received a Maryland TEDCO Incubator Assistance Grant for FY2016 totaling $12,000 On September 28. The grant covers the cost for an outside consultant, Springboard Enterprises, to conduct a series of practice pitch activities for Bowie BIC clients. These activities also would be

open to clients of the County Economic Development Corporation (EDC) incubation/acceleration program.

 Bowie BIC signed an engagement letter and is working with CliftonLarsonAllen on the preparation of the incubator’s 2014 990EZ tax filing. The filing is due November 15, 2015.

 Following numerous IT issues in August, Bowie BIC asked its IT services provider, MTBW to conduct a review of the existing IT system. The system review resulted in a proposal for IT services required to upgrade our current, 3-year old data server with a new server. Our current data server has been temporarily repaired by MTBW, but it is no longer being supported by its manufacturer and will ultimately need to be replaced with an up-to-date and current system. The MTBW quote for a new data server and labor to configure and deploy the new server is $3,568.00. According to MTBW, this upgrade can wait until early calendar 2016. This is upgrade is not in the Bowie BIC FY2016 budget.

 New Bowie BIC resident client and MAC user Robert Bruce/MedTech Enginuity complained that the existing Comcast Internet service at the incubator cannot consistently supply the bandwidth and reliability that he requires for his business operation. All of his staff works off-site and he runs multiple video conference activities simultaneously to communicate with them during the day. Bruce, a former Verizon employee, claims that the FIOS service at his house is superior to the service at Bowie BIC, so he generally works in his home office in Glendale. Bowie BIC has upgraded its existing COMCAST Internet service and is exploring the feasibility of trading Comcast service for FIOS. FIOS is checking to see if our building, the Center for Business and Graduate Studies can be added to the FIOS service map. FIOS is currently not available at Bowie State University.

Bowie BIC Web Site Redesign and Upgrade

Bowie BIC website (www.bowiebic.com ) redesign and upgrade was essentially complete by the end of September 2015. Bowie BIC Board member Nathaniel Elliott worked with Executive Director Smith in June and July to finalize the content plan, technical specifications and pricing for creation and hosting of a new Bowie BIC pilot website. In August, a new hosting organization (1&1) was engaged, we moved Bowie BIC’s email to 1&1, and got control of our domain names. We also purchased and installed a theme for our web site and set up the site. Bowie BIC affiliate client and City of Bowie resident Raw Data developed the site with assistance from Bowie BIC Operations Director Crystal Simpkins. Unanticipated back end needs and IT issues at Bowie BIC in late August slowed the pace of development initially.

The majority of activity in September focused on the completion of the site’s information pages, including the Board of Directors listing and the events calendar beginning with October 2015. Each event on the calendar links to a printable information flyer for the event.

In addition, a PayPal account was established to handle credit card transitions and event registrations through the web site. The first use of the site’s registration capability was for the “Capital Matters” Business Women’s Networking Breakfast sponsored by Capital One on October 27, 2014. Fifty-five business women attended this event.

Online registration is available now for those Bowie BIC activities requiring registration fees, as well as free events. All attendees at Bowie BIC events (paid and free events) are added to our email distribution list. A PDF of several pages from the web site is attached.

Verification that the site is active as of October 31, 2015.

The Bowie BIC web site was live by September 30, 2015. By October 7, 2015, the site was handling online registrations for the “Capital Matters” Networking Breakfast on October 27, 2015. (See “Capital Matters” event flyer.)

Report to the City Manager

On the Activities of the Bowie Business Innovation Center (Bowie BIC) October – December 2015 Summary

Bowie BIC ended this quarter with 12 companies —seven resident and five affiliate/non- resident companies. Currently, the incubator has one office available for resident clients. In addition, one program partner, the Maryland Women’s Business Center (MWBC) occupies a designated office space in the Bowie BIC management suite.

“Capital Matters” Business Women’s Networking Breakfast series sponsored by Capital One kicked off on Oct. 27 at the Comfort Inn and Conference Center in Bowie. The first featured speaker, Clare Razaq-Hines, CEO of net.America attracted 55 attendees, with special guests County Council Members Turner and Glaros, plus Bowie City Council Member Diane Polangin. This event was followed by a “Capital Matters” Business Scale Up workshop a week later for female entrepreneurs conducted by Capital One’s women bank executives at Bowie BIC, which attracted 11 participants. The next “Capital Matters” breakfast is scheduled for spring 2016. This initiative is designed to highlight and support the growing number of women-owned businesses in the greater Bowie area and attract women-owned businesses to Bowie BIC.

Two other new programs were launched in October--the first Saul Ewing “Legal Roundtable: Business Law for Entrepreneurs” , which will be offered two to three times each year and the Northrup Grumman “Doing Business with Northrop Grumman” which will be offered twice a year.

In the quarter ending December 31, 2015, the Bowie BIC reported:

Current number of client companies 12 (7 resident; 5 affiliate/non-resident companies)

Total number of associated jobs 53 (26 Full-time; 27 Part-time)

Corporate Revenues $2.1 Million Annually

On-Site Counselors each Week ● Maryland Women’s Business Center (MWBC) ● Small Business Development Center (BSC) ● Procurement Technical Assistance Program (PTAP)

BIC Business Clinic Attendees 61 Accounting, Sales/Marketing, Women’s Business, Government Contracting

Tech Meetup Attendees 26 At one event this quarter A list of current client companies with additional information is attached to this report. Client Services

 The Bowie BIC Client Selection Committee (CSC) met once this quarter, on November 12 at Bowie City Hall. Two companies presented at this meeting: Green Mark Food Service Co., Inc. and Sundry. Green Mark Food was accepted as a resident client. Asundry was referred to our counseling partners for additional work on their business model.

 Bowie BIC strategic counseling partners provided free on-site weekly counseling:

- Small Business Technology Development Center - Procurement Technical Assistance Program - Maryland Women’s Business Center

The Business Clinics are offered for four hours each month. They are free and reservations are required. These types of resources/clinics are popular with incubation programs because they add value for existing client companies and help attract new clients. Sixty-one (61) entrepreneurs participated in Bowie BIC Business Clinics this quarter.

Counseling/training/networking stats for activities at Bowie BIC October thru December 2015:

Session Counselor/Resource Attendees MWBC Counsel Angie Duncanson/MWBC 28

ABC’s of Starting a Business Angie Duncanson/MWBC 15

Writing Successful Business Plans Angie Duncanson/MWBC 9

QuickBooks Angie Duncanson/MWBC 9

Business Plan Intensive Angie Duncanson/MWBC 3

Marketing Analysis Angie Duncanson/MWBC 1

Business Law Angie Duncanson/MWBC 2

Accounting & Business Banking Jamie Lewis/CLA 9 Roundtable Pam Scott/M&T Bank Sales Strategies Business Clinic Thomas Ellis/EWC Consultants 10

Govt. Contracting Business Clinic Kellyann Few/Business 14 Leadership Initiative

 The Bowie BIC Events Calendar for clients and prospects October – December 2015:

Oct. 5 Women’s Business Clinic Angie Duncanson/MWBC Oct 11 ABC’s of Starting a Successful Business Angie Duncanson/MWBC Oct. 13 Writing a Successful Business Plan Angie Duncanson/MWBC Oct. 15 Sales Strategies Business Clinic Thomas Ellis/EWC Consultants Oct. 15 Roundtable: Business Law for Entrepreneurs Jay Reilly/Saul Ewing Oct. 16 Government Contracting Business Clinic Kellyann Few/Earthlite Mgmt Strategies Oct. 21 QuickBooks Angie Duncanson/MWBC Oct. 27 “Capital Matters” Women’s Networking Brkfst Lisa Smith/Bowie BIC/Capital One Oct. 27 Doing Business with Northrop Grumman Tizoc Loza/Northrop Grumman

Nov. 4 “Capital Matters” Growth Capital Workshop Lisa Smith/Bowie BIC/Capital One Nov. 5 ABC’s of Starting a Business Angie Duncanson/MWBC Nov. 10 Market Analysis Angie Duncanson/MWBC Nov. 11 Client Coffee Break: Jay Reilly, Attorney Lisa Smith/Saul Ewing Nov. 12 Business Plan Intensive Angie Duncanson/ MWBC Nov. 12 Sales Strategies Business Clinic Thomas Ellis/EWC Consultants Nov. 13 Latinas Empowerment Awards County Council Member Taveras Nov. 15 Writing a Successful Business Plan Angie Duncanson/MWBC Nov. 18 BSU Career Day L. Smith & C.Simpkins/Bowie BIC Nov. 19 Accounting and Business Banking Roundtable Jamie Lewis/CLA, Pam Scott/M&T Nov. 20 Government Contracting Business Clinic Kellyann Few/Earthlite Mgmt Strategies

Dec. 1 Business Law Angie Duncanson/MWBC Dec. 2 Bowie Tech MeetUp Rob Chumley Dec. 3 Business Plan Intensive Angie Duncanson/MWBC Dec. 7 ABC’s of Starting a Successful Business Angie Duncanson/MWBC Dec. 8 Women’s Business Clinic Angie Duncanson/MWBC Dec. 10 Business Plan Intensive Angie Duncanson/MWBC Dec. 10 Sales Strategies Business Clinic Thomas Ellis/EWC Consultants Dec. 15 Writing a Successful Business Plan Angie Duncanson/MWBC Dec. 17 Business Plan Intensive Angie Duncanson/MWBC Dec. 18 Government Contracting Kellyann Few/Earthlite Mgmt Dec. 21 Accounting Business Clinic Jamie Lewis/CliftonLarsonAllen

 The Bowie Tech MeetUp December 2 attracted 26 entrepreneurs and featured a presentation by Rob Chumley “The Internet of Things”. These networking events attract

entrepreneurs, as well as software developers, web designers and app developers seeking teaming partners and collaborators in the greater Bowie area. Serial entrepreneur and Bowie BIC Board member Nathaniel Elliott continues to work with Bowie BIC to organize these events.

Marketing

 The Business Clinics and special events in this quarter were promoted through multiple Constant Contact E-blasts. We also received promotional support through inclusion in the County BizBuzz e-newsletters, the County’s SDDD email The Pulse news outlet and the Greater Bowie Chamber’s e-news. Our events also were listed on The Bowie Patch and the Gazette.

 Four incubator managers from the BADIR Program of Technology Incubators in Saudi Arabia visited Bowie BIC on October 9 to compare notes on business incubation programming and meet with our incubator client companies. The Saudi group was touring representative incubation programs across American and Bowie BIC was their only stop in Prince George’s County.

 Bowie BIC coordinated Prince George’s County Cable TV (CTV) interviews for Bonnie Moore/Golden Girls Network and Robert Bruce, MedTech Enginuity. Golden Girls also was featured on a PBS news segment October 16.

 Bowie BIC website redesign continued with the posting of updated bios/photos for the Board of Directors and the creation of the events calendar. Each BIC event now is linked to a printable information flyer. Online registration now is available now for those Bowie BIC activities requiring registration fees. All attendees at Bowie BIC events (paid and free events) are added to the Bowie BIC email distribution list.

 The Capital One sponsored “Capital Matters” Business Women’s Networking Breakfast Oct. 27 at the Comfort Inn attracted 55 attendees, including County Council Members Turner and Glaros, plus Bowie City Council Member Diane Polangin. A “Capital Matters” Selfie board was created to encourage social media promotion of the breakfast series. Bowie BIC surveyed the women who attended the “Capital Matters” Networking Breakfast. The respondents were enthusiastic about the event and overwhelmingly expressed interest in attending future events. The survey respondents also suggested that future events allow more time for networking.

 Bowie BIC Director Smith toured the Community Business Partnership and Veterans Business Outreach Center in Springfield, VA. Oct. 15 to compare notes on business incubation programs. Bowie BIC also participated in A Day for Redesign and Innovation at 1776 in Crystal City, sponsored by Capital One.  Bowie BIC worked with the Prince George’s County Sentinel on a Nov. 4 article to follow up on a recent story announcing that the City of Bowie ranks as the 50th Best City for female entrepreneurship, according the Good Call’s recent national survey. Bowie ranks as the top city in Prince George’s County for female entrepreneurs.

 Bowie BIC also worked with the Prince George’s County Sentinel on a Nov. 18 article featuring Bowie BIC client Golden Girls Network. This was a follow to the Sentinel’s recent story about the City of Bowie’s ranking as the 50th Best City for female entrepreneurship in Good Call’s recent national survey.

 Bowie BIC has invited the two newly elected Bowie City Council members Michael Esteve and Courtney Glass to visit Bowie BIC for a program briefing.

 Prince George’s County Council Member Andrea C. Harrison (District 3) has accepted an invitation to visit Bowie BIC and her office will identify a meeting date. The Council Member is a Bowie State University alumna, but she has never visited Bowie BIC. She is currently chairs the Planning, Zoning and Economic Development (PZED) Committee on the Council.

 Bowie BIC attended the Latina Empowerment Awards Ceremony in Landover on November 13 at the invitation of County Council Member Deni Taveras.

 Bowie BIC attended the 5th Anniversary Celebration of the Maryland Women’s Business Center in Rockville.

 Bowie BIC has had preliminary discussions with SBA about co-hosting a one-day program on Crowd Funding at Bowie BIC in 2016.

 Bowie BIC Director Lisa Smith, along with SBDC Counselor Melissa Dent, Bowie BIC Graduate Magdalena Gebrekristos/Magadia Consulting and Bowie BIC client Sonya Hopson/Sage Solutions participated in a panel discussion about the start-up environment in the City of Bowie with the City’s Economic Development Committee December 9.

Bowie State University Relationship

 Bowie BIC staffed an information table at the Marketing and Master’s of Public Administration (MMPA) Conference on Employment Recruitment event on campus Saturday, Nov. 7.

 Bowie BIC exhibited at the College of Business Career Day on November 18. Two Bowie BIC Board members and one Bowie BIC Board nominee spoke at Career Day sessions. There was good faculty and student interest in Bowie BIC at the event.

 Bowie State University anticipates that a new Entrepreneurship concentration will be approved for the College of Business curriculum in early 2016. This approval would allow Bowie State to launch the new academic concentration in the Fall 2016 semester. The Bowie BIC program is positioned to be a very practical resource for the Entrepreneurship concentration.

 Bowie BIC has suggested a number of ways to engage Bowie State students in Bowie BIC entrepreneurship activities to support the new concentration. Several ideas were discussed with Dean Nelson and with Dr. Bumpus, the Executive Director of the BSU Entrepreneurship Academy. Feedback is expected from the College of Business before the end of calendar 2015.

Operations

 Bowie BIC terminated the Occupancy Agreement for MedTech Enginuity on November 2 because Bowie BIC could not provide the level of Internet service required by the company for its telecom operations. The company sought FIOS service, but FIOS service is not available on the Bowie State University campus.

 Bowie BIC 2014 990EZ was filed November 12, 2015. Bowie BIC has received a letter from the Maryland Secretary of State confirming that our charitable registration is current.

 Tigress Johnson/CLA conducted the annual review of Bowie BIC’s QuickBooks accounting. In January 2016 Bowie BIC will purchase an update of its QuickBooks accounting software for $50 (the nonprofit rate).

 Bowie is evaluating whether to offer its clients the option of paying their monthly fees by credit card beginning in January 2016. The fee structure for these types of transactions is under review.

 Bowie BIC also plans to begin conducting credit checks on resident clients prior to entering the program. The clients will pay the fee for the credit check and we are exploring several options and pricing levels for this activity.

 Bowie BIC Director Lisa Smith met with David Deutsch, City Manager for Bowie on Dec. 17 to discuss the Bowie BIC $85,000 funding request to the City for FY2017. Bowie BIC requested this additional funding to cover the cost of a special “Pivot to Commercial Markets” program for 8-A companies in Bowie and in Prince George’s County. In addition to building capacity for 8-A companies, this would provide additional visibility for the Bowie BIC program with prospective client companies who are already 8-A companies.

Report to the City Manager

On the Activities of the Bowie Business Innovation Center (Bowie BIC) January – March 2016 Summary

Bowie BIC ended this quarter with 11 companies —seven resident and four affiliate/non- resident companies. Currently, the incubator has one office available for resident clients. In addition, one program partner, the Maryland Women’s Business Center (MWBC) occupies a designated office space in the Bowie BIC management suite.

The Bowie BIC business incubation program is ranked the 10th largest Maryland Business Incubation and Acceleration program in terms of clients in 2015, according to the Baltimore Business Journal (BBJ) listing which was published January 8, 2016.

Four Bowie BIC clients pitched their company in front of an audience of 80 people at Prince George’s County’s first Dolphin Tank pitch event March 23 at the Comfort Inn and Conference Center in Bowie. The Dolphin Tank panel of investors and entrepreneurs, as well as the audience provided constructive feedback on the pitches and company business models. This project was funded by a grant from the Maryland Technology Development Corporation (TEDCO).

In the quarter ending March 31, 2016, the Bowie BIC reported:

Current number of client companies 11 (7 resident; 4 affiliate/non-resident companies)

Total number of associated jobs 51 (26 Full-time; 25 Part-time)

Corporate Revenues $2 Million Annually

On-Site Counselors each Week ● Maryland Women’s Business Center (MWBC) ● Small Business Development Center (BSC) ● Procurement Technical Assistance Program (PTAP)

BIC Business Clinic Attendees 41 Accounting, Sales/Marketing, Women’s Business, Government Contracting

PTAP/SBDC Counseling at BIC 30 entrepreneurs (PTAP); 20 entrepreneurs (SBDC)

Tech Meetup Attendees 36 at two events this quarter

A list of current client companies with additional information is attached to this report. Client Services

 The Bowie BIC Client Selection Committee (CSC) did not meet this quarter.

 Bowie BIC strategic counseling partners provided free on-site weekly counseling:

- Small Business Technology Development Center - Procurement Technical Assistance Program - Maryland Women’s Business Center

 Bowie BIC continued to coordinate Free Business Clinics each month as a business development resource for the Greater Bowie business community and Bowie BIC clients. Volunteer professional service providers conduct the Business Clinics. The three sessions at Bowie BIC each month this quarter were:

 January 2016 was the last month for the popular Federal Contracting Business Clinic with Kellyann Few, Business Leadership Initiative. Ms. Few joined Governor Hogan’s administration in February 2016. A replacement counselor is being sought.

The Business Clinics are offered for four hours each month. The Clinics are free and reservations are required. These types of resources/clinics are popular with incubation programs because they add value for existing client companies and help attract new clients. Forty-one (41) entrepreneurs participated in Bowie BIC Business Clinics this quarter.

Counseling/training/networking stats for activities at Bowie BIC January through March 2016:

Session Counselor/Resource Attendees MWBC Counsel Angie Duncanson/MWBC 18

ABC’s of Starting a Business Angie Duncanson/MWBC 11

Writing Successful Business Plans Angie Duncanson/MWBC 16

Assessing Your Business Idea Angie Duncanson/MWBC 10

Keeping Business Records Angie Duncanson/MWBC 3

Smart Staffing Angie Duncanson/MWBC 2

Accounting Business Clinic Jamie Lewis/CLA 6

Sales Strategies Business Clinic Thomas Ellis/EWC Consultants 13

Govt. Contracting Business Clinic Kellyann Few/Business 4 Leadership Initiative

 The Bowie BIC Events Calendar for clients and prospects January – March 2016:

Date Session Instructor/Company January 5 Assessing Your Business Idea Angie Duncanson/MWBC January 8 Women’s Business Clinic Angie Duncanson/MWBC January 12 ABC’s of Starting a Successful Business Angie Duncanson/MWBC January 14 Business Record Keeping Angie Duncanson/MWBC January 19 Business Plan Angie Duncanson/MWBC January 21 MWBC Group Counseling Angie Duncanson/MWBC January 22 Accounting Business Clinic Jamie Lewis/CliftonLarsonAllen January 28 Sales Strategies Business Clinic Thomas Ellis/EWC Consultants January 28 Make Messaging Matter Angie Duncanson/MWBC January 29 Govt. Procurement Business Clinic Kellyann Few/Earthlite Mgmt.

February MWBC Business Clinic Angie Duncanson/MWBC 11 February Assessing Your Business Idea Angie Duncanson/MWBC 18 February Thomas Ellis/EWC Sales Strategies Business Clinic 18 Consultants February Accounting Business Clinic Jamie Lewis/CLA 18 February Business Use of Home Angie Duncanson/MWBC 22 February Bowie Tech Meetup Nathaniel Elliot/offLabs 24 February How to Write a Business Plan Angie Duncanson/MWBC 25 February Smart Staffing for Business Angie Duncanson/MWBC 29

March 3 ABC’s of Business Angie Duncanson/MWBC March 8 Assessing Your Business Idea Angie Duncanson/MWBC March 8 Practice Pitch/Dolphin Tank Workshop Amy Millman/Springboard March 13 Writing a Successful Business Plan Angie Duncanson/MWBC March 15 Understanding Employment Taxes Angie Duncanson/MWBC March 17 MWBC Business Clinic Angie Duncanson/MWBC

Thomas Ellis/EWC March 17 Sales Strategies Business Clinic Consultants March 17 Accounting Business Clinic Jamie Lewis/CLA March 22 Bowie Tech Meetup Nathaniel Elliot/offLabs March 23 Dolphin Tank Event and Reception Amy Millman/Springboard March 29 MWBC Group Counseling Angie Duncanson/MWBC

 The Bowie Tech MeetUps February 24 and March 29 attracted a total of 36 entrepreneurs. The very successful Tech Meet Up on February 24 featured Ben Burgess CEO of Invincible Audio, LLC and attracted 30 entrepreneurs. Burgess discussed moving from an idea to execution, based on his own product development experience. The March 29 Meetup featured raw juice CEO Charnise Carter of You Got Juiced! These networking events attract entrepreneurs, as well as software developers, web designers and app developers seeking teaming partners and collaborators in the greater Bowie area. Serial entrepreneur and Bowie BIC Board member Nathaniel Elliott continues to work with Bowie BIC to organize these events.

 Springboard Enterprises conducted a Dolphin Tank Pitch Preparation Workshop for Bowie BIC clients March 8. Seven companies participated in the 2.5-hour session with Amy Millman, President of Springboard. Bowie BIC Board member Mark Lawrence sat in during part of the workshop.

 Four Bowie BIC clients pitched their company in front of an audience of 80 people at the Dolphin Tank pitch event March 23 at the Comfort Inn and Conference Center in Bowie. The Dolphin Tank panel of investors and entrepreneurs providing constructive feedback on the pitches was:

--Amy Millman, Springboard --Eric Franklin, ERIMAX --Paula Jagermann, Someone With --Sam Medile, serial entrepreneur and angel investor

 During the week following the event, Bowie BIC met with each company that pitched to review action items from the evening. The companies made valuable connections at the Dolphin Tank event and numerous follow-up meetings were scheduled. Notably, a meeting was scheduled for Millman Systems with a boutique law firm specializing in EPA regulatory matters for US and international commercial activities. This meeting has changed the company’s business operational plan.

 Bowie BIC Director Smith met with Britta Vander Linden, EDC Chief of Staff and Kisha Logan, EDC Small Business Liaison to schedule and plan the second round of Dolphin Tank events covered under the TEDCO grant. Those events for TAC incubator clients are scheduled for April 29 (Dolphin Tank Workshop with Amy Millman/Springboard) and May 10 (Dolphin Tank Pitch Event with panel at EDC headquarters.)

 Lisa Sanford, Governor’s Office of Minority Business participated in a Coffee Break with Bowie BIC clients on March 30. She offered pointers on individual company capability

statements and discussed how to utilize that information on the e-Maryland marketplace procurement site.

 Bowie BIC introduced Bowie BIC client Sage Services Group to real estate broker Jerry Dawson of Sperry Van Ness, for assistance identifying and leasing office space when Sage graduates from Bowie BIC in June 2016. Special thanks to John Henry King at the City of Bowie for suggesting that Mr. Dawson work with Sage.

Marketing

 The Bowie BIC business incubation program is ranked the 10th largest Maryland Business Incubation and Acceleration program in terms of clients in 2015, according to the Baltimore Business Journal (BBJ) listing which was published January 8, 2016.

 Bowie BIC Director Lisa Smith is working with Mjach Designs to develop an infographic for the new Bowie BIC Core Beliefs/Purpose/Mission Statement, as well as an updated Bowie BIC program piece. Special thanks to John Henry King/City of Bowie for producing these marketing tools for us under his budget.

 The January/February issue of the Bowie BIC E-Newsletter was distributed January 22.

 Bowie BIC submitted its 2015 highlights to the City of Bowie, for inclusion in the Mayor’s annual “State of the City” presentation scheduled for January 28, 2016.

 Bowie BIC Director Lisa Smith participated in the Incubator panel presentation to the County Council’s Planning, Zoning and Economic Development (PZED) Committee February 17.  As a follow up to the incubator presentation at the County Council’s PZED meeting, MTECH Director Peter Sanborn prepared draft marketing materials to promote the UMD-College Park and Bowie BIC incubators as a Prince George’s County Innovation Network.

 Bowie BIC participated in the Business Resource coalition Meeting hosted by FSC First on February 22 to share information on upcoming Bowie BIC events with this network of service providers and small business programs.

 Bowie BIC also participated in Council Member Glaros’ District 3 Innovation and Entrepreneurship event at the Prince George’s County Community College February 24.

 Denita Conway, President and CEO of Proven Management has been selected as the speaker for the second “Capital Matters” Business Woman’s Networking breakfast on June 23 at the Comfort Inn in Bowie.

 Bowie BIC has invited Maryland TEDCO to bring its information session on TEDCO funding programs to Prince George’s County-- for the first time. The session will be held in Bowie,

ideally at Bowie City Hall. Date options are under discussion. This is both a client service and a promotional opportunity for Bowie BIC.

 Bowie BIC met with the U.S. Small Business Administration (SBA) to plan a four panel series of presentations in 2016 on accessing non-traditional business financing (crowd funding, micro- loans, friends and family, etc.). The event and the co-sponsorship agreement with SBA will be finalized shortly.  At Bowie BIC request, Maryland TEDCO VP Stephen Auvil met with two Bowie BIC clients at Bowie BIC in December to provide information on TEDCO funding programs for those companies. The companies are following up on the advice and connections from TEDCO.

Bowie State University Relationship

 The Maryland Higher Education committee approved a new Entrepreneurship Concentration in the College of Business beginning in the Fall 2016 semester. This new academic focus should create new opportunities for Bowie BIC to work with students and faculty.

 Bowie BIC Executive Director Lisa Smith spoke in support of continued County funding for the Bowie BIC at County Executive Baker’s FY2017 Budget Listening Session February 9. Bowie State University Dean of the College of Business Anthony Nelson provided a letter of support for continued County funding, which was submitted with the Bowie BIC’s written testimony.

 Bowie BIC Director Lisa Smith and Bowie State College of Business Dean Anthony Nelson both spoke in support of continued County funding for Bowie BIC at the County Council’s Town Hall Meeting on the FY2017 budget March 8.

 Bowie BIC has become the sponsor of the Bowie State Entrepreneur Club. The sponsorship was well received, widely promoted on campus and on the University’s web site. Bowie BIC provided pizza for the club’s February 24 meeting. The three-member panel at this meeting discussing the future of Black Businesses included Bowie BIC graduate and now Board member Magdalena Gebrekristos of Magadia Consulting. The February meeting attracted twenty participants, including some faculty members. All promotional materials on campus noted that Bowie BIC is the Club sponsor. This sponsorship is a way to raise our visibility on campus and engage students interested in entrepreneurship.

 University of Maryland Chancellor Robert Caret visited Bowie BIC briefly on March 17 for the first time, as part of his first visit to Bowie State University. Bowie BIC Board Chairman Adam Santavicca and Executive Director Lisa Smith participated in the visit.

Operations

 As a nonprofit organization, Bowie BIC has received approval to purchase the QuickBooks Premier 2016 upgraded accounting software for $50 (a savings of $200). Bowie BIC’s current QuickBooks software was purchased in 2012. Bowie BIC is also eligible for $12,000 in discounts for equipment and software from QuickBooks under this agreement.

 Bowie BIC Director Smith is working with Old Line Bank to set up a direct debit process for Bowie BIC clients to pay their monthly fees. This direct debit option will be tested June 1st.

 Bowie BIC Director Smith participated in the District 4 Budget Listening Session hosted by District 4 Councilman Todd Turner on March 10 in Greenbelt to support Bowie BIC FY2017 County funding. 21