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Mayor and Council FROM: Charles R. Oliver, City

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Mayor and Council FROM: Charles R. Oliver, City Office of the City Manager TO: Mayor and Council FROM: Charles R. Oliver, City Manager DATE: October 23, 2009 SUBJECT: Issues Update LOOP 303 CLOSURES BETWEEN CACTUS AND GREENWAY ROADS. Loop 303 will be CLOSED in both directions between Cactus and Greenway roads Saturday, Oct. 24 from 6 a.m. until 5 p.m. for APS utility relocation work on the intersection improvement projects. Cotton Lane will be used as the Posted north/south detour route. OPEN HOUSE SET FOR EL MIRAGE ROAD WORK. El Mirage, Surprise, the Maricopa Association of Governments and the Maricopa County Department of Transportation are conducting a design concept report evaluating proposed improvements to El Mirage Road from Northern Avenue to Bell Road, and they are looking for comments from the public. An open house has been scheduled from 5-7 p.m. Nov. 4 at the Dysart Community Center of El Mirage, 14414 N. El Mirage Road. During the meeting, project team members will discuss the project objectives, present conceptual roadway alternatives and answer questions. As part of the study, an environmental assessment also is being conducted of the roadway segment between Northern Avenue and Cactus Road and of the roadway segment between Paradise Lane and Bell Road. For more information, contact Renee Probst at 602-506-8622 or write to Probst at: MCDOT, 2901 W. Durango St., Phoenix, AZ 85009, or email her at: [email protected]. RADIO INTERVIEW HIGHLIGHTS SURPRISE ECONOMIC DEVELOPMENT. Economic Development’s Small Business Assistance Program Coordinator, Al DeAngelis, appeared on KXXT 1010 AM’s “Boomers and Babes” radio show last week to get the word out that the City of Surprise Economic Development Department can help businesses succeed. Al discussed a variety of topics, including the City’s support of small businesses and the success of the popular Small Business Assistance Program. Additionally, Al spotlighted the City’s latest endeavor to support technology-oriented, fast-growth businesses at the AZ TechCelerator. LIZARD RUN BRIDGE. Construction on the grading and footings on the Lizard Run Bridge are scheduled to start the first part of November and the Bridge is scheduled for completion in February. AZ TECHCELERATOR TENANT APPLICATION GOES ONLINE. The AZ TechCelerator just became more accessible than ever to prospective tenants. The City of Surprise is rolling out an electronic application to help high-tech firms in the areas of life sciences, information technology, sustainability and other innovations apply more readily. The current link: Mayor & Council -2- October 23, 2009 http://www.surveygizmo.com/s/187982/14v9m allows companies to apply online on a 24/7 basis. All companies that join the AZ TechCelerator must apply and provide a copy of their business plan. DYSART & WADDELL WIDENING AND INTERSECTION IMPROVEMENTS. The preconstruction meeting was held this week with DCS Contracting. The City of El Mirage is primarily responsible for managing the contractor. Construction is scheduled to begin within the next 3 weeks with utility relocations first. Future traffic restrictions will be provided. HAPPY VALLEY ALIGNMENT AND DRAINAGE STUDY. The draft report has been prepared by Flood Control District of Maricopa County and submitted to the City of Surprise and participating developers. The study addresses drainage issues and roadway alignment along Happy Valley Road and will help to design the roadway and residential development contributions. GRANT AWARD FOR LITCHFIELD RECLAIMED WATER BOOSTER STATION. Surprise has been awarded a $1.5M low interest loan (loan @ 2%) for design and construction of a booster pump station for a reclaim water system utilizing ARRA funding through the Water Infrastructure Finance Authority of Arizona (WIFA). Using the WIFA low interest loan will allow the department to utilize previously budgeted enterprise funding for other CIP projects that were deferred in the budget process. The WIFA board formally approved the grant request from the City on October 13, 2009. Request for approval of the construction contract and the construction management contract will be placed on the November 12th council meeting. If approved, construction of the station is expected to be completed by December, 2010. The booster station will draw reclaim water out of the existing 16” reclaim water line along the west side of Litchfield Road, boosting the pressure and allowing the system to deliver water at a sufficient pressure and quantity further north on the reclaim system ending at Bell Rd lake. This new facility will allow for future expansion of the city’s reclaimed water system to serve the Civic Center Complex Streetscape, Cityscape, as well as the existing City Spring Training Complex fields and associated parks. All locations will have the ability to install the necessary connections to receive reclaim water in lieu of potable water for irrigation. UPDATE ON FUTURE BELL ROAD RECONSTRUCTION AND REHABILITATION PLANS. The project will include reconstruction of the three eastbound lanes of Bell Road from Parkview Place to SR303L and the rehabilitation of Bell Road from west of SR303L to Beardsley Canal on both east and west bound lanes. The existing pavement will be milled and overlaid with 2 inches of existing asphaltic concrete pavement, along with installation of ITS conduit. There has been $2.93M ARRA Funding awarded for this project. Other project details include ADOT providing contract administration with PW staff acting as City liaison to ADOT on the project. No official schedule has been established at this time; but the City will stress concerns of increased traffic from spring training, Bullard construction and SR303L construction projects. The tentative schedule indicates construction should begin January, 2010 with an estimated completion time of 90 days with work on the segment from Parkview to SR303L to start after spring training. PARK AND RIDE - PROGRESS UPDATE. The site of the future Park and Ride lot on the south side of Bell Road between Dysart and Grand Avenue is now owned by the City. All necessary property transactions have been processed. The Engineering Development Services Division of Public Works is preparing the design documents and specifications and has completed over 60% of the project design. The estimated construction cost to complete the project is within the approved project Mayor & Council -3- October 23, 2009 budget. No additional funding other than the Valley Metro grant is anticipated to complete the project. The future major milestones for the project, according to the current schedule, are as follows: Plans submittal to Community Development review November 9, 2009 Planning and Zoning commission approval December 1, 2009 Receive competitive bids by January 22, 2010 Council award of the construction project February 25, 2010 Construction to commence March 26, 2010 Park and Ride lot completion August 2010 SURPRISE LIBRARIES. Attached as EXHIBIT A is the 2008-2009 statistical report from the Maricopa County Library District detailing usage for the two Surprise libraries. CANCER TREATMENT CENTERS OF AMERICA TENNIS CHAMPIONSHIPS. Over 10,800 fans attended the 2nd Annual CTCA Tennis Championships earlier this month, up 8% from last year’s tournament.(average attendance per session increased 41% compared to last year due to the format change from 7 sessions to 5 sessions). Gross event revenues increased by 31% totaling $781,000, which recovered 103% of the total event expenses of $759,000. Two major revenue sources, corporate sponsorship ($398,000) and ticket revenue ($313,000) made up 90% of all revenues generated. Two expenditures accounted for 80% of the event expenses, player appearance fees/prize money ($375,000) and stadium build out ($230,000). Most Surprise hotels reported 100% occupancy including the Holiday Inn, Windmill, Comfort Inn, Days Inn and Quality Inn, while Hampton Suites reported occupancy at 88% for the weekend. In addition, area restaurants reported a brisk increase in business. Ticketmaster reported over 100 out of state zip codes purchased tickets to the event in Surprise. A conservative economic impact is estimated to total over $750,000 - $1.0 million dollars to the Surprise Community utilizing the Business/Finance model. Event preparations are already underway for next year’s event scheduled for October 21-24, 2010 in partnership with the USTA Junior Nationals 14 and under national tennis tournament. 2009 2008 5 Sessions 7 Sessions % Change Attendance 10,819 10,015 8% Total Gross Revenue $781,000 $594,000 31% Total Expenses $759,000 $671,100 13% Net $22,000 < $77,000 > % of Recovery 103% 89% The Tennis Channel has started airing matches from our CTCA Tennis Championships via cable/satellite networks across the country. Coverage started on Monday Oct 19th and will continue through Friday October 30th. The schedule of matches is shown below. Mayor & Council -4- October 23, 2009 Date Time Duration Description 10.19.09 7:00 PM 1.5 hours Men's Doubles - Arias and Philippoussis vs. Courier and Pernfors 10.19.09 8:30 PM 1.5 hours Men’s Doubles - Philippoussis and Pernfors vs. Arias and Courier 10.19.09 10:00 PM 1.5 hours Men’s Doubles - Arias and Philippoussis vs. Courier and Pernfors 10.20.09 7:00 PM 1.5 hours Semifinal - Andre Agassi vs. Wayne Ferreira 10.20.09 10:00 PM 1.5 hours Semifinal - Andre Agassi vs. Wayne Ferreira 10.21.09 7:00 PM 1.5 hours Semifinal - Todd Martin vs. Aaron Krickstein 10.21.09 10:00 PM 1.5 hours Semifinal - Todd Martin vs. Aaron Krickstein 10.22.09 7:00 PM 1.5 hours Third Place Match - Aaron Krickstein vs. Wayne Ferreira 10.22.09 10:00 PM 1.5 hours Third Place Match - Aaron Krickstein vs. Wayne Ferreira 10.23.09 7:00 PM 1.5 hours Championship Match - Todd Martin vs. Andre Agassi 10.23.09 10:00 PM 1.5 hours Championship Match - Todd Martin vs.
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