City of Soap Lake Grant County Washington
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CITY OF SOAP LAKE GRANT COUNTY WASHINGTON CONTRACT PROVISIONS for 2018 SOAP LAKE STREET IMPROVEMENTS TIB NO.: 6-E-865(003)-1 TIB NO.: 6-E-865(001)-1 TIB NO.: 2-E-865(009)-1 G&O #17043, 17044 & 18007 MAY 2018 CALL FOR BIDS CITY OF SOAP LAKE 2018 SOAP LAKE STREET IMPROVEMENTS Sealed Proposals will be received by the undersigned at the City of Soap Lake, City Hall, 239 Second Avenue SE, Soap Lake, Washington 98851, up to 10:00 AM; local time on Wednesday, June 13, 2018, for furnishing the necessary labor, materials, equipment, tools, and guarantees thereof to construct 2018 Soap Lake Street Improvements. This Contract provides for three (3) schedules of work, all in accordance with the attached Contract Plans, these Special Provisions, and the Standard Specifications: Schedule A: Division Street Improvements: This Contract provides for the overlay of approximately 2,100 lineal feet of Division Street, from SR 28 to 7th Avenue SE, including but not limited to pulverizing the existing pavement, excavation, grading, subgrade preparation, storm drainage improvements, cement concrete curb, gutters, curb ramps, sidewalks, driveway entrances, cement treated base, hot mix asphalt pavement, pavement marking, illumination system, miscellaneous surface restoration, traffic control and all other appurtenances required to complete the work. Schedule B: Complete Streets: The construction of approximately 1,000 square yards of sidewalk and thirteen ADA compliant curb ramps along 3rd Avenue SE, from SR 17 to Fern Street, and Elder Street, from 3rd Avenue to 4th Avenue, including but not limited to excavation, grading, subgrade preparation, cement concrete curb, gutters, curb ramps, sidewalks, hot mix asphalt pavement repair , drainage swale, pavement marking, miscellaneous surface restoration, permanent signing, traffic control and all other appurtenances required to complete the work. Schedule C: FY 2019 Rehabilitation Project: The construction of the overlay of approximately 850 lineal feet of 3rd Avenue SE, from SR 17 to Fern Street, approximately 350 lineal feet of Elder Street, from 3rd Avenue to 4th Avenue, and approximately 500 lineal feet of 4th Avenue SE, from SR 17 to Elder Street, including but not limited to pulverizing the existing pavement, excavation, grading, subgrade preparation, cement treated base, hot mix asphalt pavement, pavement marking, miscellaneous surface restoration, traffic control and all other appurtenances required to complete the work. CB-1 Contractors are required to bid all Schedules. Failure to bid all Schedules shall make the bid unresponsive. The basis of award shall be the lowest, responsive, responsible bidder for: the combined total of Schedule A, Schedule B, Schedule C and Additive Item No. 1; or the combined total of Schedule A, Schedule B, Schedule C and Additive Item No. 2, as available funding allows and as it best serves the interests of the Contracting Agency. The Work shall be Substantially complete within 65 working days after the commencement date stated in the Notice to Proceed. All bidding and construction is to be performed in compliance with the Contract Provisions and Contract Plans for this project and any addenda issued thereto that are on file at the office of the City Clerk, City Hall, Soap Lake, Washington. The Proposals will be publicly opened and read aloud shortly after the time and date stated above. Proposals are to be submitted only on the form provided with the Bid Documents. All Proposals must be accompanied by a certified check, postal money order, cashiers check, or Proposal bond payable to the “City of Soap Lake” and in an amount of not less than five percent (5%) of the total Proposal amount. Bid Documents may be examined at the office of the City of Soap Lake, or the office of the Project Engineer, Gray & Osborne, Inc. Bid Documents for this project are available free-of-charge at the following website: “http://gobids.grayandosborne.com”. Bidders are encouraged to “Register” as a planholder in order to receive automatic email notification of applicable addenda and to be placed on the “Planholder List”. For assistance, please call (509) 453-4833. Contract questions shall be directed only to the office of the Project Engineer. Financing of the Project has been provided by the City of Soap Lake, Washington and the Washington State Transportation Improvement Board. The City of Soap Lake expressly reserves the right to reject any or all Proposals and to waive minor irregularities or informalities and to Award the Project to the lowest responsive, responsible bidder as it best serves the interests of the City. (Signed) KAREN HAND FINANCE DIRECTOR CB-2 CONTRACT PROVISIONS TABLE OF CONTENTS CITY OF SOAP LAKE 2018 SOAP LAKE STREET IMPROVEMENTS PAGE NO. CALL FOR BIDS PART 1. BID DOCUMENTS BIDDER’S CHECKLIST ........................................................................... BC-1 PROPOSAL ....................................................................................... P-1 – P-16 PROPOSAL BOND .................................................................................... PB-1 PART 2. AGREEMENT AND BONDS AGREEMENT .................................................................................. A-1 – A-12 PERFORMANCE BOND ............................................................ PRB-1-PRB-3 PUBLIC WORKS PAYMENT BOND ....................................... PYB-1-PYB-3 PART 3. SPECIAL PROVISIONS DIVISION 1 – GENERAL REQUIREMENTS ..............................1-1 TO 1-61 DIVISION 2 – EARTHWORK .......................................................2-1 TO 2-16 DIVISION 3 – AGGREGATE PRODUCTION AND ACCEPTANCE .................................................................... 3-1 DIVISION 4 – BASES ......................................................................4-1 TO 4-2 DIVISION 5 – SURFACE TREATMENTS AND PAVEMENTS ........................................................5-1 TO 5-37 DIVISION 7 – DRAINAGE STRUCTURES, STORM SEWERS, SANITARY SEWERS, WATER MAINS, AND CONDUITS ............................................................7-1 TO 7-14 DIVISION 8 – MISCELLANEOUS CONSTRUCTION ...............8-1 TO 8-21 DIVISION 9 – MATERIALS ...........................................................9-1 TO 9-2 PART 4. AMENDMENTS TO THE STANDARD SPECIFICATIONS TC-1 PART 5. WAGE RATES PART 6. APPENDIX Appendix A – Property Release TC-2 PART 1 BID DOCUMENTS BIDDER’S CHECKLIST 1. REQUIRED FORMS The Bidder shall submit the following forms, which must be executed in full and submitted with the Proposal. a. Proposal (including Statement of Bidder’s Qualifications) (Pages P-1 – P-14) b. Bid Deposit or Proposal Bond (PB-1) c. Total cost must be shown in both written words and figures. 2. AGREEMENT FORMS The following forms (a., b., c. and e. through k.) are to be executed and the following Certificate of Insurance (d.) is to be provided after the Contract is awarded and prior to Notice to Proceed. a. Agreement (Pages A-1 – A-12) b. Performance Bond (Pages PRB-1 – PRB-3) c. Labor and Material Payment Bond (Pages PYB-1 – PYB-3) d. Certificate of Insurance Form to be furnished by Contractors insurance company. Forty-five (45) day cancellation notice by certified mail and hold harmless statement required. A copy of the endorsement naming the City, its officials, employees and Engineer as additional insureds must be attached to the Certificate of Insurance. e. Indemnity Agreement f. Declaration for Option for Management of Statutory Retained Percentage g. Statement of Intent to pay Prevailing Wages h. Evidence that a City Business License has been obtained (or applied for) i. Progress Schedule j. Itemized Schedule of Costs k. List of Subcontractors The following forms are to be executed in conjunction with the date of project acceptance: l. Affidavit of Wages Paid Submitted by prime Contractor and all subcontractors m. Release of Liens n. As-Built Drawings BC-1 2018 SOAP LAKE STREET IMPROVEMENTS PROPOSAL City of Soap Lake 239 Second Avenue SE Soap Lake, Washington 98851 The undersigned has examined the Work site(s), local conditions, the Contract, and all applicable laws and regulations covering the Work. The following unit and lump sum prices are tendered as an offer to perform the Work in accordance with all of the requirements set forth in the Contract and all applicable laws and regulations. As required by the Contract, a postal money order, certified check, cashier’s check or Proposal bond made payable to the Owner is attached hereto. If this Proposal is accepted and the undersigned fail(s) or refuse(s) to enter into a contract and furnish the required performance bond, labor and material payment bond, special guarantee bonds (if required), required insurance and all other required documentation, the undersigned will forfeit to the Owner an amount equal to five percent of the Proposal amount. After the date and hour set for submitting the Proposals, no bidder may withdraw its Proposal, unless the Award of the contract is delayed for a period exceeding 60 consecutive calendar days. The undersigned agrees that in the event it is Awarded the contract for the Work, it shall employ only Contractors and Subcontractors that are duly licensed by the State of Washington and remain so at all times they are in any way involved with the Work. The undersigned agrees that the Owner reserves the right to reject any or all Proposals and to waive any minor irregularities and informalities in any Proposal. The undersigned agrees that the Owner reserves the right to Award the Contract