Kappa Alpha Psi Fraternity, Inc. Zeta Upsilon Chapter By

KAPPA ALPHA PSI FRATERNITY, INC.

ZETA UPSILON CHAPTER BY-LAWS

PREAMBLE

THE BY–LAWS OF THE UNIVERSITY OF NORTH TEXAS CHAPTER, THE ZETA UPSILON OF KAPPA ALPHA PSI FRATERNITY, INC. ARE FOR THE PURPOSE OF ESTABLISHING POLICIES AND PROCEDURES FOR THE CHAPTER. THE BY-LAWS ARE SUBORDINATE TO THE CONSTITUTION OF KAPPA ALPHA PSI, THE RITUAL OF KAPPA ALPHA PSI, AND SUCH REGULATIONS THAT ARE ESTABLISHED BY THE GRAND BOARD OF DIRECTORS AND THE SOUTHWESTERN PROVINCE.

Date of Revision 9/1/2017

INDEX Page PREAMBLE 1 ARTICLE I NOMENCLATURE………………………………………….………... 3 ARTICLE II OBJECTIVES………………………………………….…….……...... 5 ARTICLE III MEMBERSHIP……………………………………………….………... 5 ARTICLE IV CODE OF CONDUCT…………………………………….…………... 6 ARTICLE V MEMBERSHIP INTAKE………………………………………….…... 6 ARTICLE VI ORGANIZATION AND GOVERNMENT…………………..………... 8 ARTICLE VII ELECTED CHAPTER OFFICERS AND COMMITTEE 8 CHAIRMEN…………………………………………………………….. ARTICLE VIII THE POLEMARCH………………………….………………………… 9 ARTICLE IX THE VICE POLEMARCH……………………………………………... 10 ARTICLE X THE KEEPER OF RECORDS…………………………...…………… 10 ARTICLE XI THE KEEPER OF EXCHEQUER……………….………………….... 11 ARTICLE XII THE STRATEGUS……………………………………………….…….. 12 ARTICLE XIII THE LIEUTENANT STRATEGUS………………….………………... 13 ARTICLE XI THE HISTORIAN / REPORTER……………………………………… 13 ARTICLE XIV GUIDE RIGHT CHAIRMAN…………………………….…..………… 13 ARTICLE XV SOCIAL MEDIA CHAIRMAN………………………………….……... 13 ARTICLE XVI SOCIAL CHAIRMAN…………………………….…………………….. 13 ARTICLE XII MTA CHAIRMAN……………….……………….……………………... 14 ARTICLE XIX NOMINATIONS CHAIRMAN……………….……………..………….. 15 ARTICLE XX TERM OF OFFICE……………………………………………………... 15 ARTICLE XXI IMPREACHMENT, RESIGNATION, AND APPOINTMENT………. 15 ARTICLE XXII EXECUTIVE BOARD…………………………………………………... 16 ARTICLE XXIII FINANCES………………………..…………………………….…..…… 16 ARTICLE XXIV CONTRACTS……………………..……………….………….……….... 17 ARTICLE XXV CHAPTER OPERATING YEAR….………………………….….…….. 17 ARTICLE XXVI REGULAR MEETINGS…………..……………….………….………... 17 ARTICLE XXVII SPECIAL MEETINGS………….…………………………….………… 17 ARTICLE XXVIII MEETING QUORUM………………………………….…..…………… 17 ARTICLE XXIX NOMINATIONS………………………………………………….……... 17 ARTICLE XXX ELECTIONS…………………………………….……………………..... 18 ARTICLE XXXI OFFICER ELECTION VOTING...………....……………………..…… 18 ARTICLE XXXII COMMITTEES……………………..……………….………………….... 18 ARTICLE XXXIII UNT ORGANIZATIONS………..….…………………………….…….. 20 ARTICLE XXXIV ADVISING ALUMNI CHAPTER………….……….…………………... 20 ARTICLE XXXV CHAPTER ADVISOR………………..………………….……………… 20 ARTICLE XXXVI CAMPUS ADVISOR……….………………………….….…..………… 21 ARTICLE XXXVII CHAPTER ARCHIVES………………………………....……….……... 22 ARTICLE XXXVIII DELEGATES TO MEETINGS....…………………….………….……. 22 ARTICLE XXXIX AMENDENTS………………………………….……….………………... 22

Article I. NOMENCLATURE Section 1.01 The organization is the University of North Texas Chapter, the Zeta Upsilon of Kappa Alpha Psi Fraternity, Inc. (Southwestern Province) chartered March 20th, 1972. (a) Where this document refers to “the Chapter” it shall mean the Zeta Upsilon Chapter of Kappa Alpha Psi Fraternity, Inc. (b) Where this document refers to “the Fraternity” or “KAΨ” it shall mean the Kappa Alpha Psi Fraternity, Inc. (c) Where this document refers to “UNT” it shall refer to the University of North Texas - Denton campus only. Section 1.02 Below are definitions of terms, titles and offices documented in the Chapter By Laws: (a) Advising Chapter: Located near an active undergraduate chapter, an alumni chapter of KAΨ is designated by the Province Polemarch to advise and support an undergraduate chapter. (b) Alumni Chapter: A chapter of KAΨ whose members have earned a bachelor’s degree or equivalent degree. (c) Campus Advisor: A member of a UNT staff or faculty appointed to serve as a liaison between UNT and the Chapter. (d) Chapter Advisor: A sustaining alumni member appointed by a Province Polemarch to assist one or more undergraduate chapters with the management of their affairs and the maintenance of good relations with college authorities. (e) Constitution and Statutes: Compilation of the fundamental rules governing KAΨ. (f) Director of Undergraduate Affairs: National Program Director for undergraduate members of KAΨ. (g) Executive Director: Chief Administrative Officer of KAΨ. Position reports to the Grand Polemarch. (h) Financial Member: Member of KAΨ is categorized as financial when all dues and fees are current with Chapter, Province and Grand Chapter. (i) Graduate Member: A member of the Fraternity who is pursuing a post graduate degree at UNT, while Zeta Upsilon is an active chapter in the Fraternity and a student organization in good standing with UNT, and who has never affiliated with an alumni chapter. (j) Grand Board of Directors: A body elected by the members of the Grand Chapter responsible for supervising and acting upon matters of KAΨ between meetings of the Grand Chapter (k) Grand Chapter: The supreme governing body of KAΨ (l) Grand Polemarch: The elected chief executive officer of KAΨ (m) Guide Right: National community service program of KAΨ (n) Inter-fraternal Council (IFC): Campus organization comprised of UNT approved inter/national men’s fraternities, including historically black, multicultural, and emerging organizations (o) International Headquarters (IHQ): National headquarters of KAΨ located in Philadelphia, PA. (p) Membership Intake: Opportunity for interested qualified students to join KAΨ. (q) Membership Training Academy (MTA): Official formal membership intake program of KAΨ. (r) Multicultural Greek Council (MGC): Campus organization comprised of UNT approved multicultural fraternities and sororities. (s) National Panhellenic Conference (NPC): Campus organization comprised of UNT approved inter/national women’s sororities, including historically black, multicultural, and emerging organizations

(t) National Pan-hellenic Council (NPHC): Campus organization comprised of UNT approved national historically black fraternities and sororities. (u) New Member Presentation (NMP): Presentation of new initiates to the student community. Also, referred to as Probate Show. (v) Regular Meeting: Monthly scheduled chapter meeting (w) Social Media: Inclusive of chapter web site when applicable and all social networking platforms such as Twitter, Facebook, Snapchat, Instagram, and any other public social networking applications. (x) Southwestern Province: All undergraduate and alumni chapters of KAΨ in the states of Texas, Louisiana, New Mexico, southern part of Mississippi and all except northwestern section of Arkansas. (y) Southwestern Province Polemarch: A sustaining alumni member appointed by the Grand Polemarch as the chief administrative officer of the Southwestern Province. (z) Sustaining Alumni Member: A current financial member of KAΨ who is not a member of an undergraduate chapter. (aa) Texas Woman’s University (TWU): is a co-educational university in Denton, Texas. (bb) Transfer Member: Full time student that transferred to UNT to pursue undergraduate degree from another university or college and was duly officially initiated into the Fraternity at another undergraduate chapter prior to enrollment at UNT. (cc) University of North Texas (UNT): is a public research co-educational university based in Denton, TX. (dd) UNT Greek Life: Department within the UNT Dean of Students that organizes, coordinates and provides support to all Greek letter organizations on campus. (ee) [email protected]: Chapter email address. (ff) Web based document management application: Cloud applications such as DropBox, Google Docs, Microsoft Cloud, Apple iCloud

Article II. OBJECTIVES Section 2.01 The objectives of the Chapter shall be consistent with those of the Grand Chapter as contained in the Constitution and Statutes of KAΨ: (a) To unite college men of culture, patriotism, and honor in a bond of Fraternity; (b) To encourage honorable achievement in every field of human endeavor; (c) To promote the spiritual, social, intellectual, and moral welfare of members; (d) To assist the aims and purposes of Colleges and Universities; (e) To perform appropriate programs and initiatives of the Grand Chapter and/or the Southwestern Province of KAΨ.

Article III. MEMBERSHIP Section 3.01 Overview: Membership requirements shall conform to those stated in the Constitution and Statutes of KAΨ. Section 3.02 Membership Recognition: The Chapter shall recognize all men who have been officially initiated into KAΨ and who are currently attending UNT are eligible for membership into the Chapter per the provisions of the Constitution and Statutes of KAΨ and the Chapter By Laws. Section 3.03 Financial Requirements: Financial Members, pursuant to Article V of the Constitution and Statutes of KAΨ, are recognized as those members contributing to the financial support of the Chapter and are fully financial and in “good standing” with the Grand Chapter, the Southwestern Province, and the Chapter. Section 3.04 Academic Requirement: Additionally, Chapter Members must be enrolled for twelve (12) credit hours at UNT at the start of an academic semester to be considered in good standing. Section 3.05 Member Privileges: When financial and academic requirements are met, Chapter Members shall have the right to: (a) Vote on all chapter matters; (b) Eligible to hold a chapter office; (c) Eligible to hold a chapter committee chairmanship; (d) Represent the Chapter at fraternal events and programs; (e) Represent the Fraternity and the Chapter at school events and programs; (f) Attend and participate in all Chapter functions; Section 3.06 Ineligible Members are the following: (a) Members who have graduated with a bachelor’s degree or equivalent from an accredited four- year university or college; (b) Members who are not in good standing financially or under disciplinary restrictions with the Fraternity and/or UNT; (c) Members who are under disciplinary restrictions issued by the Chapter; (d) Members who have not earned a bachelor’s degree or equivalent and are not currently enrolled at UNT – Denton campus with a minimum of 12 credit hours; Section 3.07 Ineligible Members do not have the privileges documented in Section 3.05. Section 3.08 Transfer Members: are eligible to vote on all Chapter matters, to hold chapter office or head a chapter committee, represent the Chapter at Fraternity or school events or programs, to attend and participate in all chapter functions only when the following conditions are met: (a) Full time enrollment, minimum twelve (12) hours, at UNT at start of an academic semester; (b) In good standing as a sustaining member of the Fraternity;

(c) In good standing as a student with UNT; (d) Expressed an interest in joining the Chapter. Membership in joining Chapter is optional. Section 3.09 Graduate Members: are eligible to vote on all Chapter matters, to hold chapter office or head a chapter committee, represent the Chapter at Fraternity or school events or programs, to attend and participate in all chapter functions only when the following conditions are met: (a) Full time enrollment, minimum twelve (12) hours, at UNT at start of an academic semester; (b) In good standing as a sustaining member of the Fraternity; (c) In good standing as a student with UNT; (d) Expressed an interest in joining the Chapter. Membership in joining Chapter is optional. Section 3.10 Membership Dues: The Chapter will determine and vote on amount of dues at every September Regular Meeting for: (a) Transfer Members; (b) Graduate Members; (c) Chapter Members. (i) Dues for Chapter Members is optional. Section 3.11 Resignation: No person shall be permitted to resign his membership as once a Kappa, always a Kappa.

ARTICLE IV. CODE OF CONDUCT Section 4.01 All members of the Chapter are expected to: (a) Strictly adhere to the UNT Student Code of Conduct; (b) Treat brothers with respect, regardless of what chapter they belong to, as a showing of true brotherhood; (c) Have a working understanding of deference and demonstrate such understanding both inside and outside of Regular Meetings; (d) Work together collaboratively in the best interest of the Fraternity and the Chapter; (e) Respect the dignity of all people and shall not physically, psychologically, or sexually abuse any other person; Section 4.02 As representatives of the Chapter, every member no longer represents only themselves, but the Chapter and the Fraternity as a whole. Therefore, members are expected to uphold themselves with dignity and respect. This is especially important when wearing any Fraternity paraphernalia.

Article V. MEMBERSHIP INTAKE Section 5.01 Overview: The official new member selection and orientation program of KAΨ. (a) The Chapter must obtain the required Provincial and UNT approvals PRIOR to the start of the membership intake program. (b) The Chapter must follow all fraternal and UNT rules, regulations and deadlines concerning membership intake. Section 5.02 Candidate Inquiry: The Chapter will use the following to monitor and collect membership inquiries from interested students: (a) Chapter email address: [email protected] (b) UNT Greek Life Center (c) Southwestern Province

Section 5.03 MTA Adherence: Each candidate for membership into KAΨ via the Chapter shall be considered in a manner indicated by the Fraternity intake policies, procedures, and program. Section 5.04 Minimum Requirements: All candidates must meet the minimum requirements to be considered for membership including: (a) Attendance at a formal Information Meeting where the candidate’s attendance is electronically documented within the www.kappaorg.com web portal; (b) Electronically submission of a completed membership application into www.kappaorg.com by the mandated deadline to include all required documents, university transcripts and letters of recommendation; Section 5.05 Academic Minimum Requirements: All candidates must possess the following for candidacy of membership: (a) Overall grade point average of 2.75 on 4.00 scale; (b) Minimum fifteen (15) college credit hours at UNT or other accredited institution; (c) In good standing with the UNT; Section 5.06 The Chapter is prohibited from setting a minimum GPA or college credit hours for candidates below either the Fraternity or UNT candidate academic standards which ever standard is higher. Section 5.07 Candidate Voting: All candidate voting is via secret ballot. (a) Chapter Members are strictly prohibited from releasing or disclosing verbally, written, text message, or social media on any candidate voting results nor explanations why a candidate was or was not successful. Section 5.08 Disciplinary Action: Chapter Members are subject to disciplinary action by Executive Board when discovered disclosing voting results of any candidate. Section 5.09 Candidate Eligibility: Per Article XXV Section 21 of Fraternity’s Constitution and Statutes, no person shall be eligible for membership in KAΨ who is or has been affiliated with any other college Greek letter organization of the same character specifically organizations that are members of IFC, Panhellenic Council, NPHC or MGC. Section 5.10 Non UNT students: The Chapter will not consider for membership intake the candidacy of individuals enrolled at an accredited four-year college / university other than UNT – Denton campus unless approved by the Southwestern Province Polemarch or designee. Section 5.11 TWU students: All interested TWU students must provide written approval from the TWU Dean of Students or equivalent office for the Chapter to consider their respective candidacies. The Chapter will subsequently notify and obtain approval from the Southwestern Province Polemarch of all TWU interested students prior to allowing TWU students to continue the MTA process. (a) If TWU has a policy prohibiting its students from joining UNT fraternities, then the Chapter will automatically prohibit the candidacy of all TWU students. (b) If TWU provides the Chapter with a “blanket approval” for all qualified interested TWU students to join KAΨ via the Chapter, the Chapter will maintain document in the chapter archives for future reference. Section 5.12 Hazing and Pledging: All MTA procedures shall be conducted strictly in accordance with the constitution, the ritual, and the statutes of KAΨ and UNT student code of conduct. (a) Hazing (physical and mental abuse) in any form is strictly prohibited; (b) The Chapter will adhere to UNT’s policy of Hazing as defined in UNT policy number 07.013; (c) The Southwestern Province or UNT can stop the MTA program at any time;

Section 5.13 MTA Eligibility: Only MTA certified Members can converse and interact with candidates during periods designated by MTA Planning document. Section 5.14 MTA Ineligibility: Members who are not MTA certified are prohibited from interacting with candidates. (a) Members who are not financial or currently under disciplinary action by either the Fraternity and / or UNT are prohibited from sponsoring, conversing, and interacting with candidates at any time. Section 5.15 MTA Advisory Team. Only MTA certified Members from the advisory team can meet and interact with MTA candidates. Section 5.16 Illegal/Unsanctioned Initiations. The Chapter is subject to disciplinary action by the Southwestern Province for all instances of unsanctioned meetings and illegal initiations of individuals into the Fraternity via the Chapter.

Article VI. ORGANIZATION AND GOVERNMENT Section 6.01 The principal organizational units of the Chapter shall be: The Officers, the Executive Board, and the various authorized committees. The laws governing this Chapter shall consist of: (a) The Ritual of KAΨ (b) The Constitution and Statues of KAΨ (c) Kappa Alpha Psi Code of Conduct (d) University of North Texas Student Code of Conduct (e) Policies of the University of North Texas: Student Organizations (f) The By-laws of the Southwestern Province (g) The By-laws of the Zeta Upsilon Chapter of KAΨ

Article VII. ELECTED CHAPTER OFFICERS AND COMMITTEE CHAIRMEN. Section 7.01 The elected offices of the Chapter consist of: (a) Polemarch (b) Vice Polemarch (c) Keeper of Records (d) Keeper of Exchequer (e) Strategus (f) Lieutenant Strategus (g) Historian/Reporter (h) Guide Right Chairman (i) Social Chairman (j) Social Media Chairman (k) Membership Training Academy (MTA) Chairman Section 7.02 Academic requirement: Chapter officers must maintain minimum of 2.50 cumulative GPA to remain in office. Section 7.03 Training: All officers and committee chairmen should attend all available training provided by the Fraternity concerning their respective office or committee schedule permitting. Section 7.04 Transition: All officers are responsible to train their respective replacement in their office responsibilities and tasks in order to facilitate a smooth officer transition and to prevent any negatively impact to the performance of the Chapter.

(a) Chapter officers and committee chairmen can use various approved resource materials such as the Chapter By Laws or Members such as the Chapter Advisor to assist in training new Chapter Officers and committee chairmen.

Article VIII. THE POLEMARCH Section 8.01 Overview: The Polemarch shall be the official head of the Chapter. He shall preside at all meetings and have general supervision of its affairs. The responsibilities of the Polemarch shall: Section 8.02 Lead: Preside over all general membership and executive board meetings; Section 8.03 Manage: Regulate officer elections and transition of new representatives into office; Section 8.04 Oversight of Officers: Ensure the officers of the Chapter discharge their duties faithfully, objectively, accurately, and promptly; Section 8.05 Performance: Monitor the performance of committees in conjunction with the Vice Polemarch and report to the executive board; Section 8.06 Compliance: Enforce strict observance of the laws and policies of the Fraternity; Section 8.07 Payment Responsibility. Countersign all warrants for the payment of monies appropriated or authorized by the Chapter when applicable; Section 8.08 Goal Setting: Guide the executive board in setting chapter goals and initiatives; Section 8.09 Governance: Be familiar with the governing documents, principles, and programs of KAΨ; Section 8.10 By Laws: Possess a working knowledge of the Chapter By Laws; Section 8.11 Visibility: Participate in all chapter programs and activities schedule permitting; Section 8.12 Protect the Fraternity: Ensures designated officers and/or committee chairman complete and submit the Fraternity’s Event Checklist for all (on campus or off campus) Chapter events; Section 8.13 Parliamentary Procedures: Possess a working knowledge of Robert’s Rules of Order; Section 8.14 Partnership: Act as a liaison to the Chapter Advisor and Richardson-Plano Alumni; Section 8.15 Appoint Committees: Appoint applicable standing committees when needed consisting of at least two Members each for: (a) Guide Right Committee; (b) Social Committee; (c) Social Media Committee; (d) Nominations Committee; (e) MTA Committee; Section 8.16 Ad Hoc Committees: Create and appoint all special / ad hoc committees that are not otherwise provided for herein. Section 8.17 Special Meetings: Call special or extra meetings when he considers it necessary; provided, that in such a case every member of the Chapter be notified in via electronic mail or text message at least five (5) days in advance of such meetings. Section 8.18 Representation: Be the primary contact for the Chapter to: (a) Chapter Advisor; (b) Campus Advisor; (c) Province Polemarch or his designee; Section 8.19 Discretionary Fund: Have authority to spend a maximum of $100.00 per semester for unexpected expenses and goodwill gestures on behalf of the Chapter.

Section 8.20 Miscellaneous: Perform all other duties, as it pertains to his office, together with those authorized or assigned by the Chapter, Province and/or the Grand Chapter, and the Constitution and Statutes of KAΨ.

Article IX. THE VICE-POLEMARCH Section 9.01 The responsibilities of the Vice Polemarch shall: (a) Act in Lieu of: Preside in absence of the Polemarch; (b) Assistance: Assist the Polemarch in all his duties when needed; (c) Parliamentary Procedures: Possess a working knowledge of Robert’s Rules of Order; (d) Governance: Be familiar with the governing documents, principles, and programs of KAΨ; (e) By Laws: Possess a working knowledge of the Chapter By Laws; (f) Performance: Monitor the performance of committees in conjunction with the Polemarch and report to the executive board; (g) Visibility: Participate in all chapter programs and activities schedule permitting; (h) Miscellaneous: Perform any and all other duties, as it pertains to his office, together with those authorized or assigned by the Chapter, Polemarch, Province and/or the Grand Chapter, and the Constitution and Statutes of KAΨ.

Article X. THE KEEPER OF RECORDS Section 10.01 Overview: The Keeper of Records shall maintain accurate and complete records and accounts of all transactions of the Chapter in well bound books or an electronic web based storage system, to include Regular Meeting minutes and Executive Board meeting minutes. He shall: Section 10.02 Correspondence: Receive all electronic and US mail correspondence to the Chapter; Section 10.03 Chapter P.O. Box: Be responsible for management of chapter P.O. Box including ensuring payment of all bills and fees associated with rental of P.O. Box and access of P.O. Box by Chapter Members that require access; Section 10.04 Meeting Minutes: Record meeting minutes for all Regular Meetings; Section 10.05 Distribution of Minutes: Distribute typed meeting minutes to Chapter Members for each Regular Meeting; Section 10.06 Access to Minutes: Have access to previous meeting minutes during Regular Meetings; Section 10.07 Calendar: Maintain and continuously update chapter calendar (electronic or paper) that consists of: (a) All Grand Chapter deadlines; (b) All Southwestern Province deadlines; (c) All UNT deadlines that impact the Chapter; (d) All Chapter events; (e) All UNT events that may interest or impact the Chapter; (f) All Richardson-Plano Alumni Chapter meeting dates and times; (g) Following Grand Chapter and Southwestern Province events: (h) Grand Chapter Meetings, C. Rodger Wilson Leadership Conference, Southwestern Province Council Meeting, Texas / New Mexico Kappa Cluster Meetings; National Founders’ Day; National Founders’ Day Weekend, Dallas-Fort Worth Metroplex Founders’ Day; (i) Any other dates and events that interest or impact the Chapter.

Section 10.08 Reports: He (or the Chapter Polemarch) shall submit promptly and accurately all reports required by: (a) Grand Polemarch; (b) Executive Director of KAΨ or designee; (c) Director of Undergraduate Affairs for KAΨ; (d) IHQ staff; (e) Southwestern Province Polemarch; (f) Southwestern Province Officer; (g) Southwestern Administrative Assistant; (h) Chapter Advisor or designee; Section 10.09 Chapter Advisor or his designee should review all mandated or requested reports completed by Chapter to either the Southwestern Province, IHQ, or UNT prior to submittal. Section 10.10 Maintenance of IHQ communications: Maintain file copies of all Confidential Bulletins and of such other releases as may be issued from the IHQ. Section 10.11 Inspection: His books shall be available for inspection at all times by: (a) All current Chapter Members; (b) Province Polemarch or his designee; (c) Chapter Advisor or his designee. Section 10.12 Custody of Items: Be responsible for custody of rituals, and housing all equipment, material, and supplies of the Chapter. Section 10.13 Chapter Directory: Maintain a chapter contact list with cell, email and physical address. (a) He may maintain a contact list of alumni members of the Chapter. Section 10.14 Storage of Records: May maintain important contact lists, meeting minutes, financial reports, Chapter By Laws and other non-esoteric fraternal materials in an web-based document management application. (a) If the Chapter uses a web based storage application system, the Polemarch and Keeper of Records will manage access to the system. (b) Non-fraternity members are prohibited access to this system. (c) Chapter Advisor or his designee will have administrative rights / access to web based document management application if Chapter chooses to use such a system.

Article XI. THE KEEPER OF THE EXCHEQUER Section 11.01 Overview: The Keeper of the Exchequer shall have the care and custody of all funds of the Chapter, shall be responsible for the accounting and maintenance of all monies of the Chapter and shall report Chapter financial status at all Regular Meetings. Section 11.02 Disbursements: All checks or payments shall be signed by the Polemarch (or Vice Polemarch or designated signature authority) and co-signed by the Keeper of Exchequer. The designated authority is based on the bank signature card. Section 11.03 Management: Keeper of Exchequer shall not sign nor issue checks the unless a voucher (or documented charges) is presented to him on an approved request for reimbursement form with invoices and/or receipts and the Chapter or Executive Board approved expenditures prior to disbursement.

Section 11.04 Record Keeping: Maintain a triple receipt book for receipting the payer when the Chapter pays an expense or reimburses a Member via paper check. (a) He shall keep all receipts and disbursements of his office in well bound books. Section 11.05 Financial Reporting: Provide monthly status of income and expenses to the Chapter at the Regular Meeting. Section 11.06 Meeting Minutes: All chapter financial reports presented in Regular Meeting is submitted to the chapter Keeper of Records for inclusion in meeting minutes. Section 11.07 Electronic financial systems: The Chapter can utilize electronic financial systems to efficiently facilitate bill payments, reimbursements, and collection of monies. The Keeper of Exchequer shall be the primary chapter member to manage such resources. He shall: (a) Pay Bills: Maintain the chapter debit card/credit card for purpose of payment of approved chapter expenses; (b) Maintenance: Maintain and utilize electronic payment system provided by the Chapter’s bank to pay expenses; (c) Pay Bills: Utilize Paypal or similar bill payment / money management web-based application to pay expenses or collect monies from outside entities; (d) Reimburse: Utilize Paypal or similar bill payment / money management web-based application to reimburse chapter members or outside entities; (e) Maintenance: Maintain responsibility of web applications such as PayPal, EventBrite or similar applications used to collect monies from outside entities such as patrons and other organizations; (f) Audit: Make available for review and audit all transactions conduction on behalf of Chapter made in an electronic format including debit card/credit card transactions. Section 11.08 Visibility: He shall maintain such books and records and make such reports as are required by the Statutes of KAΨ and the Chapter. Section 11.09 Inspection: Make available all books and all web based financial applications open for inspection by the Chapter, the Chapter Advisor, and/or the Province Polemarch or his designee. He shall perform such other duties as may be required of him. Section 11.10 Miscellaneous: An affirmative vote of two-thirds of the membership (or Executive Board) shall be required for authorization for a single expenditure not provided for in the approved Chapter budget that equals or exceeds one hundred ($100.00) dollars.

Article XII. THE STRATEGUS Section 12.01 The Strategus shall: (a) Secure Room: Secure meeting room once Regular Meeting is called to order. (b) Maintain Order: Preserve order and decorum, taking care that none not duly qualified enter or retire without permission. (c) Set Up Regular Meeting: Ensure the Regular Meeting place is available and properly arranged for such meeting. (d) Guard the Gate: Ensure all visiting members to the monthly Regular Meeting are verified as a member of the KAΨ either by: (i) Reviewing visiting members official fraternal membership such as a membership card or Grand Chapter financial card or; (ii) Verifying members using the membership search on www.kappaalphapsi1911.com Section 12.02 He shall perform such other related duties as may be required of him.

Article XIII. THE LIEUTENANT STRATEGUS Section 13.01 The Lieutenant Strategus shall assist the Strategus in the performance of his duty, act for him in the absence, and perform such other related duties as may be required of him.

Article XIV. THE HISTORIAN/REPORTER Section 14.01 The Historian responsibilities: (a) Collect, compile, and preserve historical and biographical data for the Chapter; (b) Transmit chapter information when requested by the Grand Historian or the Southwestern Province Polemarch; (c) Maintain file copies of all KAΨ Journals and evidences of individual or Chapter achievement; (d) Document significant events and achievements to include in the Chapter History. (e) Coordinate with alumni of the Chapter when necessary to update the Chapter History; Section 14.02 The Reporter responsibilities: (a) Forward to the KAΨ Journal and Southwestern Province Informer Newsletter and similar publications, news items on the Chapter; (b) Provide chapter information, chapter updates, photos, and announcements to the UNT publications including social media platforms; (c) Provide articles, information and/or announcements on the Chapter to campus publications such as UNT Daily, UNT television productions, and/or UNT social media when needed.

Article XV. GUIDE RIGHT CHAIRMAN Section 15.01 Overview: Guide Right Chairman shall have the responsibility to organize and manage all logistics of the Chapter’s Guide Right Program and to keep the Chapter updated on any new developments or progress with the program. (a) Guide Right Chairman can petition the Chapter for a budget to support the Chapter’s social media platforms.

Article XVI. SOCIAL MEDIA CHAIRMAN Section 16.01 Overview: Social Media Chairman shall have the responsibility to create, publish and manage content of the chapter’s all social media and internet platforms. (a) Social Chairman can petition the Chapter for a budget to support the Chapter’s social media platforms.

Article XVII. SOCIAL CHAIRMAN Section 17.01 Overview: Social Chairman shall have the responsibility to organize and manage social / fund raiser affairs of the Chapter. Section 17.02 Social Chairman responsibilities shall: (a) Propose in Regular Meeting all social events for the Chapter; (b) Present in Regular Meeting a budget for each event as well as theme of event and planned profitability of each event; (c) Secure dates, facilities, and resources for each event; (d) Develop marketing plan for each event including social media; (e) Develop invitations to all UNT and TWU sororities and other organization to Chapter social event;

(f) Complete and submit Fraternity’s Event Insurance Checklist for all Chapter social events no later than fourteen (14) days prior to event; (g) Ensure all events approved in Regular Meeting will be populated in Chapter calendar for planning purposes; (h) Present to Chapter at a Regular Meeting a report on event including whether event made money for the Chapter or loss money for the Chapter;

Article XVIII. MEMBERSHIP TRAINING ACADEMY (MTA) CHAIRMAN Section 18.01 Overview: The MTA Chairman, along with the Chapter Advisor or his designee(s) shall be directly responsible for the intake program of new members into the Chapter. Responsibilities shall: Section 18.02 Candidate Processing: Receive of candidate applications for membership via www.kappaorg.com, setting up interviews of the candidates, and the general overall day to day operation of the MTA program. Section 18.03 Coordination: Will assist Chapter Advisor and his designee(s) on the Chapter’s MTA program Section 18.04 Governance: Be familiar with the Fraternity’s MTA program and all UNT guidelines considering membership intake. Section 18.05 Informational Meeting: Organize the information meeting for the purpose of informing and attracting prospective membership into the Chapter. This includes: (a) Market the Informational Meeting; (b) Reserve the meeting room / facility; (c) Ensure room/facility meets the needs for an Informational Meeting such as wi-fi access; (d) Obtain speakers for meeting when necessary; (e) Update the MTA Informational presentation when needed; (f) Ensure all attendees (candidates and brothers) register within kappaorg.com Section 18.06 Province Cluster Initiation: Accompany candidates and Chapter Advisor to Province Cluster Initiation. (a) Chairman is expected to participate and support candidates, Chapter Advisor or designee, province in cluster initiation program. Section 18.07 Crossing Gifts: Acquire of crossing gifts purchased by Chapter for new initiates Section 18.08 New Member Presentation (NMP): Reserve facility for NMP show and organizes overall NMP show. (a) Expected to know and follow all UNT and Fraternity guidelines concerning NMP shows. Section 18.09 Financial Management: Coordinate with Chapter Advisor on budget for MTA program including estimation of expenses for: (a) Information Meeting (b) Crossing Gifts (c) Travel expenses (d) All costs associated with NMP show Section 18.10 Present MTA budget in Regular Meeting for chapter vote Section 18.11 Operate within authorized budget and submit documentation on all expenses related to MTA to Keeper of Exchequer and Chapter Advisor.

Section 18.12 Training: MTA Chairman is expected to attend all available training related to membership intake provided by Fraternity (in person or via webinar) or by UNT.

Article XIX. NOMINATIONS CHAIRMAN Section 19.01 The Polemarch shall appoint a Chairman of the Nominations and Elections Committee at the Regular Meeting in March. (a) The Nominations Chairman shall be directly responsible securing nominations for chapter elections and managing the nominations process for the Chapter.

ARTICLE XX. TERM OF OFFICE Section 20.01 Officer Elections: Officers of the Chapter shall be elected at the March Regular Meeting and shall be formally inducted into office as the last act of business at the April Regular Meeting which shall be conducted with a formal Ritual opening and closing ceremony. Section 20.02 Officer Term: Officers shall hold their respective office for a period of one (1) year and until successors are elected and qualified. (a) The out-going Polemarch is to promote and assure appropriate transition of the materials for each respective office; (b) The out-going Polemarch will ensure all administrative access to the web based applications and chapter email address used by Chapter is transitioned to the appropriate officer or chairman. This includes: (i) Chapter email address (ii) All social media platforms (iii) Chapter web site (iv) Document management system (v) www.kappaorg.com (vi) UNT sponsored web portals (vii) Financial applications such as Paypal, bank applications, EventBrite… Section 20.03 Notification: The Polemarch and/or Keeper of Records will notify the Southwestern Province and UNT of the new officers including name, office, and contact information via email. (a) The Polemarch and/or Keeper of Records will update www.kappaorg.com and all required UNT web portals of the new chapter officers.

ARTICLE XXI. IMPREACHMENT, RESIGNATION AND APPOINTMENT Section 21.01 Impeachment: An officer may only be impeached from office at a Regular Meeting where quorum has been met; from there, a clear majority consisting of two-thirds of the general membership must be achieved. Section 21.02 Grounds for impeachment include: (a) Consistent and reckless disregard and violation of the Chapter Bylaws or the Grand Chapter Statutes and Constitution; (b) Demonstration that holding the office will be detrimental to the chapter; (c) Behavior unbecoming of a chapter officer and/or a member of KAΨ; (d) Demonstration that holding the office is too heavy of a burden personally; (e) Poor academic performance below minimum GPA outlined in Chapter By Laws; (f) Embezzlement and misuse of Chapter funds; (g) Continued absences at Regular Meetings;

(h) Violations of UNT Student Code of Code resulting in severe disciplinary action against officer(s); (i) Demonstration that the brother is incapable of fulfilling the responsibilities of the position. Section 21.03 Resignation: An officer may resign from their position at any time for any reason, but are expected to give the chapter three (3) weeks prior notice before relinquishing their position to allow time for the Polemarch or the executive board to appoint another Member to their position. Section 21.04 Vacancy: Where an office is vacant, the chapter Polemarch shall have the power to appoint a Member to that position; a confirmation vote consisting of more than half, or a majority, of the general membership is necessary to legitimize the appointment.

ARTICLE XXII. EXECUTIVE BOARD Section 22.01 The Executive Board shall be composed of five (5) members, four of whom shall be the Polemarch, who shall be the chairman; Vice Polemarch, who shall be vice-chairman; Keeper of Records; and Keeper of Exchequer. (a) The one (1) additional members to be elected at the April Regular Meeting. Section 22.02 The Executive Board shall represent the Chapter in all legal matters when authorized by the Chapter to do so, and shall perform other such related duties as may be required of them by the Constitution and Statutes of the Grand Chapter. Section 22.03 The Executive Board shall ensure that the annual budget and programming formulation shall begin by October and be approved by the Chapter at the September Regular Meeting. The Executive Board is responsible for drafting the proposed budget. Section 22.04 The Executive Board shall formulate Chapter appropriate policies and procedures consistent with the By-Laws. Section 22.05 The Executive Board shall have the power to fill by majority vote, any vacancy caused by the death, resignation, or removal of any office, excluding Polemarch, and the member selected for such vacancy shall serve until his successor is elected and qualified at the next regular Chapter elections. Section 22.06 The Executive Board shall recommend to the body disciplinary action against any Chapter member who acts against the Constitution and Statutes of KAΨ after a ninety (90 %) percent affirmative vote of its Financial Members is obtained. Section 22.07 The Executive Board shall meet on an ad hoc basis.

ARTICLE XXIII. FINANCES Section 23.01 Requesting Money: Members may only request money from the Chapter for purposes which are in the best interest of the Fraternity. No money from the Fraternity may be used for personal reasons. (a) To request money from the Chapter, members must complete the proper paperwork and submit it to the Executive Board for approval. (b) For every purchase, the purchaser must obtain a receipt from the vendor to be submitted with a completed Check Request. Section 23.02 Reimbursement: To be reimbursed for a purchase made on behalf of the Chapter, the brother must complete the Check Request Form and return it to the Keeper of Exchequer within three weeks of the purchase. (a) This method of reimbursement is only available to those who have had the purchase approved by plurality vote of the General Membership, Executive Board, or the Board of Directors.

(b) If the purchase was not approved prior plurality vote of the Chapter or the Executive Board, or the Board of Directors, the brother must complete the Check Request form and return it to the Executive Board who will decide whether the purchase will be reimbursed.

Article XXIV. CONTRACTS Section 24.01 The Chapter is prohibited from entering any written contractual agreements with business parties without the prior review and approval of the Chapter Advisor or his designee.

ARTICLE XXV. CHAPTER OPERATING YEAR Section 25.01 The Grand Chapter fraternal year begins on October 1st of each year and ends on September 30th of the next calendar year. Section 25.02 The Chapter fiscal year shall begin on August 1st of each year and ends on July 31sth of the next calendar year.

Article XXVI. REGULAR MEETINGS Section 26.01 Date and Time: The Chapter shall hold at least one Regular Meeting on the first Sunday of each month (unless legal holiday) at 7:00 p.m. CST unless otherwise designated by the Polemarch. Section 26.02 Meeting Change: Each member on the Chapter roster shall receive notice, via email or text message, of all changes to the date, time, and place of the Regular Meeting. Notice should be sent at least five (5) days prior to the meeting date. Example: Scheduled Regular Meeting falls during finals week, spring break, C. Rodger Wilson Leadership, Southwestern Province Council Meeting… Section 26.03 Meeting Attire: All Regular Meetings of the Chapter require jacket, collared dress shirt and tie unless otherwise communicated to Chapter Members prior to meeting. Section 26.04 Parliamentary Procedures: The Chapter shall use Robert’s Rules of Order to conduct meetings.

Article XXVII. SPECIAL MEETINGS Section 27.01 The Polemarch may call such special and extra meetings as he may deem necessary for the welfare of the Chapter. Meetings shall begin when there is a quorum, as defined herein. Section 27.02 Each member on the Chapter roster shall receive notice, via email or text message, of the date, time, and place of the Special Meeting. Notice should be sent at least five (5) days prior to the meeting date. (a) E-mail is an acceptable method of notification.

ARTICLE XXVIII. MEETING QUORUM Section 28.01 Regular Meeting: A quorum for Regular Meetings and Special Meetings of the Chapter shall consist of five (5) Financial Members as defined herein, of which four (4) must be Executive Board members. Section 28.02 Executive Board: A quorum for meetings of the Executive Board shall consist of at least four (4) Financial Members of the Executive Board. Section 28.03 Committees: A quorum for meetings of committees shall consist of two (2) Financial Members of the committee.

Article XXIX. NOMINATIONS Section 29.01 Qualifications: All officer candidates must be currently financial to be nominated. The Nominating Committee shall verify each nominee’s financial status. (a) All officer and committee candidates must be in good academic standing with the UNT and registered as a full-time student at UNT. (b) All officer and committee candidates are disqualified from nomination process if candidate(s) is under disciplinary action by either UNT, the Chapter or the Fraternity. Section 29.02 Timeframe: The Nominating Committee shall seek nominees for Chapter offices and one (1) non-officer Executive Board Member during the month of March. Section 29.03 March Regular Meeting: All qualified candidates for office shall be presented to the Chapter by position starting with Polemarch at the April Regular Meeting. Additional nominations from the floor will be permitted at that time.

ARTICLE XXX. ELECTIONS Section 30.01 Timeframe: The elections shall take place at the April Regular Meeting. Section 30.02 Responsibilities: The Nominating Committee shall: (a) Prepare the ballot prior to the April Regular Meeting (b) Define and present to the body the rules of the election

Article XXXI. OFFICER ELECTION VOTING Section 31.01 Voting privileges: Shall be limited to only Financial Members of the Chapter and only Members not under any disciplinary action by UNT, Chapter or Fraternity. Section 31.02 Proxy: Financial Member unable to attend the May Regular Meeting are not eligible to vote for chapter officer elections. Section 31.03 Voting Method: Voting shall be by written secret ballot. Section 31.04 Determination on Winner: Nominees shall be elected by majority vote. For office for which no nominee has a majority, the Chair announces, "no election" and immediately directs a second balloting for those offices. Section 31.05 Vote Count: Nomination Committee will count the votes, deliver to the Keeper of Records the certified results and announce the results. Section 31.06 Challenges: All candidates shall have the right to review and challenge the results of the ballot count with the Nominating Committee.

Article XXXII. COMMITTEES Section 32.01 Overview: The Chapter will have standing committees and ad hoc committees when necessary. Only Financial Members are eligible to participate on a committee. Chapter Members can belong to multiple committees. Committees are comprised of at least two Financial Members. (a) The following standing committees can operate with a minimum of one Member: (i) Social Media Committee; (ii) Nominations Committee; Section 32.02 Guide Right Committee: shall plan, coordinate, and execute all programs and communication for the Chapter’s Guide Right program. Also, the committee can initiate partnerships with community based organizations (such as local athletic associations, local churches, youth educational organizations, or other student organizations). Committee is responsible to: (a) Generate ideas for Guide Right events;

(b) Ensure Chapter participation at Guide Right events; (c) Partner with other area chapters such as Richardson-Plano (TX) Alumni Chapter on Guide Right events; Section 32.03 Invites members of Richardson-Plano (TX) Alumni, alumni of the Chapter and other Members of the Fraternity to participate in all Guide Right event Section 32.04 Educate the Chapter on Grand Chapter and Southwestern Province Guide Right initiatives Section 32.05 Social Committee: shall have the responsibility to organize and manage social / fund raiser affairs of the Chapter. Social Committee shall plan, organize, and execute Chapter’s social calendar and events to promote fellowship and the Kappa Spirit among Members and to enhance the Chapter’s presence on UNT and TWU campuses respectively. Social committee is responsible for: (a) Ideas on social events and fund raisers; (b) Marketing social events and fund raisers; (c) Meeting with other campus organizations to sponsor joint events; (d) On site management of social event including manning the entrance to social events, greeting guests, setting up and closing down venue; (e) Ensuring all required approvals for social events has accomplished prior to event; (f) Ensuring the Chapter Advisor or his designee is invited and present at all Chapter social events and programs; Section 32.06 Social Media Committee: shall strive to increase the overall presence of the Chapter within all Chapter owned social media and internet platforms. Section 32.07 Social Media committee shall update, retweet, and publish content promoting Chapter activities, Chapter achievements, Member achievements, upcoming social events, Fraternity programs and announcements, UNT programs and announcements, and other communications from other KAΨ chapters and other organizations. Section 32.08 Social Media committee, including the Social Media Chairman and/or designee, is prohibited from posting the following on all Chapter social media and internet platforms: (a) Derogatory remarks, commentary, images and video toward KAΨ, the Chapter, the Southwestern Province, another chapter of KAΨ or any member of KAΨ; (b) Derogatory remarks, commentary, images and video toward another student organization, individuals, or segments of the student community; (c) Derogatory remarks, commentary, images, or video toward UNT, school administration, staff or departments; (d) Publishing remarks, images or video promoting violence, lawlessness, vulgarity or immorality; (e) Support for or against any local, state, or national political candidate; Section 32.09 Disciplinary Action: Publishing prohibited messages, remarks, images, and video is subject to disciplinary action by the Executive Board. Section 32.10 MTA Committee: shall plan, organize, and support the Chapter’s MTA efforts. This includes planning and participating in the Information Meeting, interviews, MTA Study Sessions, Province Cluster Initiation, and NMP. Section 32.11 All Members of the MTA Committee should be MTA certified. Section 32.12 The Chapter Advisor is a permanent member of the MTA Committee. (a) The Chapter Advisor can appoint members of the advisory committee to MTA Committee.

Section 32.13 Nominations Committee: shall be under the direction of an appointed member and shall submit a slate of officers for the following year to the Chapter at the April meeting. The Chapter’s By Laws governed the committee for nomination and election of officers and board members. Section 32.14 Establishment of New Committees: A new committee may be established by a plurality vote of the executive committee; its chair shall be appointed by the Chapter Polemarch. Section 32.15 Disbandment of a Committee: When a committee no longer serves the purpose for which it was established, by vote of the executive board, that committee may be disbanded. Section 32.16 Delegation: Where the chair of a committee is also a member of the executive board, the chair may delegate their responsibilities to another member of the committee.

Article XXXIII. UNT ORGANIZATIONS Section 33.01 Chapter representation in all UNT organizations such as IFC, NPHC, and MGC is optional unless membership in a specific UNT organization is mandated by UNT Dean of Students and/or UNT Greek Life Office. Section 33.02 Participation: As a member, the Chapter will abide by all rules, by laws and regulations of the specific UNT organization. Section 33.03 Dues: The Chapter is responsible to pay all dues or assessments to sponsoring UNT organization. Section 33.04 Delegate(s): Chapter Polemarch will assign delegate(s) to all UNT organizations to represent the Chapter and the Fraternity’s interests. Delegates are responsible to: (a) Represent and protect the interests of the Chapter and the Fraternity; (b) Uphold the image and reputation of the Chapter and the Fraternity within the UNT organization; (c) Work in a collaborative manner with the representatives of other organizations; (d) Provide reports to Chapter at Regular Meetings; Section 33.05 Withdrawal of Membership: The Chapter may withdraw from membership at any time in any UNT organization unless UNT Dean of Students Office and/or UNT Greek Life Office mandates membership.

ARTICLE XXXIV. ADVISING ALUMNI CHAPTER Section 34.01 The Southwestern Polemarch Province assigns one alumni chapter to each active undergraduate chapter within the province. (a) The Richardson-Plano (TX) Alumni Chapter as the advising alumni chapter to the Chapter. Section 34.02 The Zeta Upsilon Polemarch (or designee) shall attend at least one Regular Meeting of the Richardson-Plano Alumni Chapter. There will be a standing place on the agenda for the Zeta Upsilon Polemarch to speak and give a status and information on his Chapter.

ARTICLE XXXV. CHAPTER ADVISOR Section 35.01 Overview: The Chapter must have Chapter Advisor when Chapter is active with the Fraternity and UNT. (a) The Southwestern Province Polemarch assigns a Chapter Advisor to the Chapter. The Chapter Advisor represents the Province Polemarch to the Chapter. (b) The Province Polemarch has the authority to remove a member from the position of Chapter Advisor.

Section 35.02 The Chapter Advisor can: (a) Establish an advisory committee comprised of certified brothers that are in good standing with the advising alumni chapter; (b) Assign a designee to act in his place; Section 35.03 Chapter Advisor responsibilities: (a) Required to attend one Regular Meeting per month; (b) Provides guidance and instruction on Kappa etiquette and protocol, fraternal procedures, guidelines, and chapter management; (c) Ensures chapter leadership is aware of all fraternal and school deadlines and meeting those deadlines; (d) Requests to Examine the Chapter’s finances; (e) Requests to approve all checks and electronic payments; (f) Supervises chapter activities; (g) Approves all Chapter social functions; (h) Maintains good relationships with UNT Dean of Students Office, UNT Greek Life Office, and/or designee(s); (i) Acts as first point of contact for UNT officials concerning KAΨ; (j) Does not have authority to institute disciplinary actions on the Chapter or any Chapter Member; (k) Recommends any disciplinary actions on Chapter to Southwestern Province Polemarch; (l) Does not have a vote in Regular or Special Meetings.

ARTICLE XXXVI. CAMPUS ADVISOR Section 36.01 Overview: The Chapter must have Campus Advisor when Chapter is active with the Fraternity and UNT. Section 36.02 Campus Advisor qualifications: Must be currently employed by UNT as member of the faculty (any school / division) on the Denton campus or a staff management member such as a department head, administrative manager, athletic coach, or some individual in a senior management position with UNT. (a) Is not required to be a member of KAΨ; (b) Is not required to be a male; Section 36.03 The Campus Advisor scope and responsibilities: Section 36.04 Should meet with the Polemarch or designee a minimum of once a semester; Section 36.05 Required at times to review and sign off on Chapter requests for campus resources such as facility rental; Section 36.06 Can attend Regular Meetings only when the campus advisor is a verified member of the Fraternity; Section 36.07 Does not have a vote in Regular Meetings; Section 36.08 Does not have the authority to apply nor recommend disciplinary action against the Chapter nor its members;

Article XXXVII. CHAPTER ARCHIVES Section 37.01 Overview: The Chapter must provide a receptacle with an adequate lock in which the Rituals, records and other important materials may be stored. The Keeper of Records shall have custody of one key for this lock. The receptacle shall be designated as the Archives, and whenever practical, shall be opened in the presence of the Polemarch, Vice-Polemarch or Strategus. Section 37.02 Each succeeding Keeper of Records must give a receipt to his predecessor for the Fraternity property transferred at that time he assumes the duties of his office and this transaction must be recorded in the minutes of that meeting. Section 37.03 Total of three (3) keys for the Archives. Keys for the archives are held by: (a) Polemarch; (b) Keeper of Records; (c) Chapter Advisor;

Article XXXVIII. DELEGATES TO MEETINGS Section 38.01 Overview: The Chapter will ensure the selection of appropriate delegates to attend Grand Chapter, Provincial, and other required meetings. Section 38.02 The Keeper of Records is responsible and accountable to secure: (a) Early registration when possible (b) Provide delegate(s) the registration information Section 38.03 The Keeper of Exchequer is responsible and accountable to: (a) Pay all applicable registration fees for delegates; (b) Pay travel expenses; (c) Pay lodging expenses when needed; (d) Reimburse of meals when provided a receipt by delegate; Section 38.04 Required Fraternal Meetings: The required meetings include, but are not limited to: (a) Grand Chapter Meeting (Conclave) (b) C. Roger Wilson Leadership Conference (fall) (c) Province Council Meeting (spring) (d) Texas/New Mexico Kappa Caucus Meeting (winter) (e) Other – Special Meetings Section 38.05 University Meetings: The Chapter can participate and represent the Fraternity at UNT meetings and conferences including those outside the UNT campus and outside of Denton, TX when invited and scheduling permits. Section 38.06 Delegate Responsibilities: The selected delegate(s) are responsible and accountable: To attend all applicable business sessions and workshops; (a) To be present at all meetings requiring a Chapter vote and vote the will of the Chapter; (b) To provide the Chapter a written and/or verbal report at the next Regular Meeting.

Article XXXIX. AMENDMENTS Section 39.01 All Financial Members receives a copy of all proposed amendments to the By-laws prior to its presentation at a Regular Meeting. Section 39.02 All proposed amendments to the By-Laws must be read at two consecutive meetings prior to the vote taken at the second Regular Meeting.

Section 39.03 The Rationale must be provided for each amendment, if requested by a Financial Member. Section 39.04 The By-Laws may be amended by two-thirds majority vote of the Financial Members of the Chapter present at the meeting. Section 39.05 The By-Laws shall become effective immediately upon approval of an affirmative vote of two-thirds vote of the Financial Members of the Chapter present at the meeting, unless otherwise provided.