University of Oklahoma Residential College Policy Guide 2019

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UNIVERSITY OF OKLAHOMA

RESIDENTIAL COLLEGE POLICY GUIDE 2019 - 2020

TABLE OF CONTENTS WELCOME ...... 2 LIVING IN A COMMUNITY ...... 2 FRONT DESK ASSISTANCE ...... 2 ROOMMATE BILL OF RIGHTS AND RESPONSIBILITIES ...... 2 RIGHTS OF PRIVACY...... 3 SOONER CARD ...... 4 BUILDING ACCESS AND KEYCARDS ...... 4 ROOM CHANGES ...... 5 RESIDENTIAL COLLEGE HALL POLICIES ...... 6 INTERNET ...... 7 FURNITURE AND APPLIANCES ...... 7 ROOM DECORATIONS ...... 8 PROHIBITED ...... 9 FIREARMS AND WEAPONS ...... 9 DRUGS, TOBACCO, AND ALCOHOL POLICIES ...... 10 PETS/ANIMALS ...... 11 MAINTENANCE AND HOUSEKEEPING ...... 11 STUDENT MAIL ...... 12 VEHICLE AND BICYCLE PARKING ...... 13 CONTRACTS ...... 14 CONDUCT AND BEHAVIOR ...... 15 SAFETY AND SECURITY ...... 16 EMERGENCY EVACUATION ...... 17 FIRE ...... 17 SEVERE WEATHER ...... 18 ACTIVE SHOOTER PROCEDURES ...... 20 UNIVERSITY OF OKLAHOMA RESOURCES AND OFFICES ...... 21 INDEX ...... 22

WELCOME The staff at the University of Oklahoma and the Residential Colleges are dedicated to your personal and academic excellence. Please take pride in your new community and get involved when and where the opportunity arises. Treat People Well In a community where people are respectful, kind and interested in one another, a sense of pride builds naturally. Treat people as you would like to be treated, and your actions will come full circle.

As a student and member of the University of Oklahoma residential college community, you are free to be yourself as you explore the richness that the OU experience has to offer. However, issues of human dignity, equality and safety are non-negotiable. Refrain from and discourage behaviors that threaten the safety, freedom, comfort and respect all OU community members deserve.

Speak Up When something needs doing or improving, speak to your Resident Mentors and Graduate Tutors. Don’t wait for someone else to do it. Report Problems If something is not working properly, report it. Help the Residential Colleges to be the best they can be. The online maintenance request can be found here: http://ou.edu/residentialcolleges/. Help Keep OU Beautiful Simple actions like picking up litter when you see it and recycling your waste are contagious. Our communities and campus will look better, and you will be doing something important for the environment.

LIVING IN A COMMUNITY The staff of the Residential Colleges strive to provide a pleasant and safe community for all students. Each member of the community has a responsibility to be courteous and observe basic personal safety practices. Students who feel uncomfortable or unsafe should make those concerns known to their Resident Director

• Headington Resident Director: Juan Cabrera, [email protected] [email protected] • Dunham Resident Director: Jacey Goerlitz, [email protected]

FRONT DESK ASSISTANCE Please visit the front desk when you first arrive to check-in to Dunham or Headington College. The front desk staff are also available if you need assistance, have questions, or want to check out equipment. For help after hours, please call the number posted at the front desk.

ROOMMATE BILL OF RIGHTS AND RESPONSIBILITIES Sharing a room with someone is like any other relationship — to be successful it requires openness, flexibility, respect, and compromise. Right from the beginning, it is very important to communicate openly with your roommate. Learning to live with another person, to acknowledge and respect each other’s differences, and to allow one another the space to grow is one of the most valuable parts of the residential college experience. This declaration outlines basic rights and responsibilities that will help healthy roommate relationships develop.

As a roommate, YOU have the following RIGHTS: • To read and study free from undue interference in one’s room. • To sleep without undue disturbance from noise, roommate, guests, etc. • To expect that a roommate will respect one’s personal belongings. • To a safe and clean environment in which to live. • To free access to your room and facilities without pressure from a roommate. • To personal privacy. • To be free from fear of intimidation and physical and/or emotional harm. • To expect reasonable cooperation in the use of shared appliances (refrigerator, etc.) and a commitment to honor agreed-upon procedures. • To host guests during approved visitation hours who respect the rights of your roommate and other college residents. As a roommate, YOU have the following RESPONSIBILITIES: • To keep your door locked. • To listen to your roommate’s wishes and respond appropriately. • To be a positive member and influence in your community. • To observe quiet hours, keep your stereo and voice at a reasonable volume in the residential college, and to remind others that you expect the same of them. • To let your roommate know of your wishes and preferences for hours of sleep, study, and guest visitation and to work through any differences you may have in a peaceful manner. • To read and follow the rules and regulations established to support the educational purposes of the university and to sustain a safe and comfortable living community in the residential college. • To examine your own behavior when confronted by another and work toward resolving conflicts: You also have the responsibility to interact with others in a non-aggressive and non-threatening manner. • To notify a staff person of your problem in a timely manner and to cooperate with the staff as they work with you to resolve your problem. • To participate in floor meetings and adhere to and enforce community policies and guidelines. • To recognize that community cannot exist if any individual is excluded; any action, direct or covert, that discriminates on the basis of race, gender, religion, handicap, national origin, age, or sexual orientation cannot be tolerated in a community based on mutual respect and cooperation.

RIGHTS OF PRIVACY As a College Fellow you have the same rights of privacy as other citizens in their homes. Entry into your room is authorized only: • By your permission. • By your roommate’s permission. • For repairs, room inspections, or maintenance after reasonable notice has been given or you requested the service. • To turn off unattended loud stereos or radios, persistently sounding alarm clocks, telephones, or other noise-producing devices after unsuccessfully attempting to contact you or your roommate. • During fire drills or alarms. • During emergencies where danger to life, safety, health, or property is reasonably feared. • Upon authority of a search warrant issued by a university official pursuant to the Student Code of Conduct or by a court of competent jurisdiction. • For closing inspections during all closings.

SOONER CARD The University issues you a Sooner Card, which is your University ID. You will need your Sooner Card to access the building and your room and use your meal plan, and for swiping in at events and various on- campus facilities. Keep your Sooner Card with you whenever possible to prevent locking yourself out of your room, or the building. For Sooner Card questions or replacements, contact or visit one of the Sooner Card offices. Sooner Card, Oklahoma Memorial Union 900 Asp Avenue, Room 127 Norman, Oklahoma 73019 (405) 325-3113 [email protected] Sooner Card, Stubbeman Place 1107 Elm Avenue Norman, Oklahoma 73072 (405) 325-3113 [email protected]

Lost Sooner Cards and Community Access Cards If you misplace your Sooner Card, a temporary Community Access Card is available to check out from the front desk, which will give you let you access your room and Headington College until you find or buy a new permanent Sooner Card. Community Access Cards can only be checked out for two (2) business days, and you can suspend your permanent card by visiting www.ou.edu/soonercard. Once you have found or bought a new Sooner Card, return your Community Access Card to the Font Desk of the college during their hours of operation. For the security of your fellow residents, do NOT leave your Community Access Card at the front desk when it is closed or unattended. Losing or failing to return a Community Access Card within two (2) days could result in a $50 replacement card fee to your Bursar account. Community Access Cards and Meals The Community Access Cards do not have your OU ID number or picture attached to it. You will not be able to access your meal plan or use your meal points until you find or replace your Sooner Card. Meal vouchers are available at the front desk for use in the dining hall, which will deduct the meals from your meal plan balance.

BUILDING ACCESS AND KEYCARDS The safety and security of our residents and staff is very important. Please do your by following the safety and security guidelines outlined below and in the Residential College Policy guide. Access to Residential Halls and Rooms Residential halls and rooms are only accessible with an authorized keycard (your Sooner Card or a Community Access Card), and access is limited to Headington College residents and staff. Keep your Sooner Card or Community Access Card with you at all times, do not “lend” it to anyone, and notify the Sooner Card Office immediately if it is lost.

Locked Out If you or another resident gets locked out of their room, visit or call the front desk for re-admittance. If the front desk is closed, students should visit or call the phone number posted at the front desk. Guests While you are welcome to bring guests into secured/residential areas, you must escort them at all times, and you and your guest need to abide by the visitation guidelines agreed upon by your floor. Unescorted guests will be asked to leave.

Front Building Entrance The front/North entrance to Headington College is open and unlocked Monday - Sunday from 6 a.m. to 10 p.m. Afterhours access is with keycard only. Courtyard Gate and Building Entrances The courtyard gate at the back/South of Headington College and the double door entrance in the courtyard are unlocked Monday – Friday 8 a.m. – 5 p.m. All other doors are keycard access only. Elevator and Stairs Use of the first floor elevator and stairs requires keycard access at all times, as they lead to residential areas.

Building Access During Home Football Games For the safety, security, and privacy of our residents, on days when there is a football game scheduled in the Gaylord Family Oklahoma Memorial Stadium, all entrances to Headington College will be set to keycard access only for the day, and additional security measures will be put in place.

We ask you to help us keep the building safe and secure on home gamedays by not letting people follow you into the building or into residential areas (unless you know they are fellow residents or staff). Guests must be escorted at all times or they will be asked to leave.

ROOM CHANGES Room changes are done on a routine basis throughout the year, except during the first and last two weeks of the fall and spring semesters. Only room changes authorized by Housing and Food Services are allowed. Students who complete an unauthorized room change will be charged for occupying two rooms and will be subject to disciplinary actions. To avoid being assigned a roommate, students may request a single room. Students who request a single room and are granted a single room will pay a single-room rate and will not have the option to move back into a double room for the rest of the semester. Students who are assigned a double room, but who do not have a roommate, may be assigned a roommate at any time. If you have a double room, you must leave one half of the room empty. If a resident fails to do this and makes a space unavailable for a potential new roommate, that resident can/will be charged dual occupancy/single room rate until the issue is resolved. It is advisable to check online at ou.edu/residentialcolleges to obtain the most current room and board rate information. Dates and room change request details will be posted on the Residential Colleges' website and social media pages. There will be a $75 fee for the second and subsequent approved room change requests. Room Change Request forms are available through your Resident Mentor, Resident Director, or the Residential College Director’s Office or the Housing & Food Services office in Walker

Tower. Residents are only able to fill out a Room Change Request for themselves. Residents cannot request that roommate(s) and/or suitemate(s) be moved. Sometimes community living can be a source of stress for LGBTQ students. Our housing staff is committed to making sure students have a living environment that contributes to their overall success at the university. Many of our housing professional staff and Resident Mentors have completed our LGBTQ Ally training to help them better understand the unique issues of the LGBTQ community. If you are concerned about your specific situation as it relates to University Housing, please contact Diane Brittingham, Associate Director of Housing and Food Services, at (405) 325-1284 or Kathy Fahl from the Gender and Equality Center at (405) 325-5352 to confidentially discuss your individual circumstance. Emergency Room Changes Should a student require a room change because of an emergency, they are advised to contact their Resident Mentor/Graduate Tutor or Residential College Director’s office immediately.

RESIDENTIAL COLLEGE HALL POLICIES Checking-in at the Residential Colleges College Fellows will be asked to complete a room inventory and assessment through the Housing Portal upon arrival. This inventory and assessment will be used again once the room is vacated. Any damages to a room during a Fellow’s occupancy of the space will be considered the Fellow’s responsibility, and appropriate charges may be assessed. It is imperative to report fully on the inventory sheet the condition of each individual item in the room. If a Fellow vacates without official approval, the room will be inventoried, and any room damages will be assessed. Appropriate charges will be applied to the student’s Bursar account. Quiet Hours and Visitation All guests and College Fellows will abide by the quiet hours and visitation rules for their floor while living in the community. Fellows are responsible for developing rules for quiet hours and visitation during their floor meetings. Fellows are encouraged to address noise/visitation issues among themselves. However, if needed, Resident Mentors and other college staff are available to help find a respectful resolution. The College Leadership Team reserves the right to alter visitation policies as necessary for the best interest of the community. Guests College Fellows are responsible for their guests and their guests’ actions. Non-residents of a floor community are to be informed of and expected to abide by the floor’s visitation policies governing that community, the University of Oklahoma, and the Residential Colleges. As a guest host, you will be held accountable and liable for any university infractions or building damage done by your guests. Disregard for university regulations will result in the eviction of the guests from the premises. Student Guidelines for Bringing Minors to the University For rules and guidelines on bringing minors to the University of Oklahoma, please review the following: https://ou.edu/content/dam/recservices/documents/Minors%20on%20Campus%20Guidelines.pdf

Restroom Policy The community restrooms located in the residential areas are authorized only for residents living on that floor. Guests visiting residents are welcome to use the private restrooms located on floors 2- 5. Public/Visitor restrooms are located on the first floor and in the public areas of each Residential College. Check-Outs and College Closings Check-outs must be scheduled a minimum of 24 hours in advance. Prior to the scheduled check-out time, the room should be clean and returned to its original condition. Students must remove all personal possessions and property from the room before the Resident Mentor completes the inventory and inspects the room. Failing to do so could delay check out. Students accompany the RM on an inspection of the room to determine its condition. If charged for any damage, students sign the “Damage Charge Form” to verify receipt. Check out is complete when the RM completes the final check of the space with the student and the access for the room is removed. The student will also need to initial and agree to the room condition inventory sheet. Determination by a Resident Mentor of a room’s condition may not be final. The Residential College Director, as well as the Housing and Food Services’ Maintenance Team, will check all vacated rooms and may find it necessary to assess additional charges.

INTERNET Due to the wireless internet system in the Residential Colleges, residents are not permitted to use personal routers/wireless adapters, as it causes internet disruptions for other residents on the floor. If you are having problems with your Wi-Fi connection in Headington College, call OU Information Technology at (405) 325-HELP or visit http://itscnorman.ou.edu/contact/.

FURNITURE AND APPLIANCES Room Furnishings The university provides a bed, closet, dresser, nightstand desk, and desk chair for each student. These items must stay in their assigned room. Students will be billed for furniture replacement or repair (other than normal wear and tear). Students must supply linens and toiletries. At this time, residents may not remove university provided furniture or equipment from their room. Only Facilities Management staff may remove furniture from a resident’s room due to damage or other reasons approved by the Residential College Director. Damages to rooms and furniture are the occupants’ responsibility unless the occupants can demonstrate to the satisfaction of the Residential College staff that others are responsible. All students are responsible for the care of university property, both in the rooms and common areas (lounges and hallways). Due to safety concerns, the configuration of your furniture within the room must allow easy entrance and exit through both the main door and the restroom door. You also must allow a clear line of sight from the room doorway into the majority of the room. Lofted Beds Beds in the Residential Colleges are not able to be lofted or bunked due to their design. Alteration of university provided beds and other furniture/equipment is not allowed. Residents will be held responsible for any damages to rooms and furniture.

Personal Furniture Arrangements can be made for students to bring some limited personal furniture items. You are prohibited from removing furniture from lounge areas and/or other rooms and removing fixed furnishings from their base in your room to create additional space. You will be charged for any damaged or missing furnishings. Refrigerators and Microwaves One refrigerator and one microwave are allowed per room. Please coordinate with your roommate on these purchases. Each appliance may not exceed 3-cubic-feet capacity or outside dimensions of 25” x 25” x 25”. Microwaves may not consume more than three amps per hour of electricity when running and may power between 500-750 watts. A mini-fridge may power between 150-350 watts. Please note that any appliance with a flame or hot coil is prohibited. MicroFridge® rentals are offered through Collegiate Concepts, Inc., a partner with OU Housing and Food Services. The MicroFridge® is a convenient, all-in-one package that includes a microwave, freezer and refrigerator with only one plug in. The MicroFridge® is Energy Star-rated, meets OU safety standards, saves electricity and reduces the risk of overloading circuits. Rental deadlines are available online at https://collegiateconcepts.net. Electrical Appliances The following electrical appliances are allowed:

• Desk lamps (non-halogen lamps only) • Refrigerators and microwaves • Clocks, radios, stereos and televisions • Computers, scanners and printers • Keurigs and other coffee makers that do not contain a hot plate • Electric blankets, hair tools, garment steamers and irons, electric shavers and toothbrushes Please do not plug more than two pieces of equipment into an electrical outlet. The use of multiple-plug taps or multiple extension cords is prohibited due to fire safety. Extension cords may be used but are not to be placed under carpets or through doorways. Frayed, damaged or spliced cords are safety hazards and, as such, are prohibited.

ROOM DECORATIONS We encourage you to decorate your Residential College room, with the understanding that you are responsible for returning your room to its original condition prior to vacating. Please also be aware of the following: Paint Residents are prohibited from painting any surface in their room, including (but not limited to) walls, trim, ceiling, doors and University provided furniture/appliances. Hanging Items Residents may hang items using Command™ style hooks and strips only (http://www.command.com/3M/en_US/command/). The following items may not be used in residents’ rooms or community areas, as they can cause damage to surfaces:

• Nails and screws

• Thumb tacks • Duct, scotch, or double-sided tape (painters’ tape IS allowed). • Glue • Contact paper Residents will be charged at the end of the year for any damages to the permanent furnishings. Combustibles If you use combustibles such as fabrics, cardboard or similar materials in decorating your room, please ensure the items are flame proofed. Purchase only UL- or FM-approved material marked “flameproof” or “flame retardant.” Windows Windows are part of the building that complement the total campus ambiance. For safety and security purposes, items other than curtains are prohibited from being attached, hung or displayed on the inside of residence hall windows. Decorating windows for university–sponsored activities or national holidays will be allowed, provided the display is hung by means that will not damage the window or surrounding walls (no decals) and the display is removed one week after the activity/date. Residential College staff have the authority to ask a student to remove inappropriate or offensive decorations. Prohibited Decorations Due to fire code, the following are strictly prohibited:

• Hanging any type of lights from the ceiling. • Hanging paper, fabric, or other flammable substances on the outside of your room door. • Light strands and hallway floor/welcome mats.

PROHIBITED The items listed below are items/actions strictly prohibited due to fire and safety codes. Damages incurred by the university as a result of a violation of this policy will be collected from the student by the university. • Halogen Lamps and Space Heaters. • Hover Boards. • Open-Flame and Incendiary devices including, but not limited to, candles, incense, Bunsen burners, gasoline/kerosene lanterns, and any other incendiary devices, whether store-bought or man-made. • Indoor use of Skates/Skateboards/Scooters. • Access to Ledges and Roofs by College Fellows and guests for any purpose. Seek assistance from College Staff for items thrown or dropped onto ledges and/or roofs. • Propping open security doors, tampering with the locking mechanism, or admitting anyone not residing in the secured areas once the doors are locked.

FIREARMS AND WEAPONS Firearms and explosives, including firecrackers and other dangerous weapons are not permitted within or upon the grounds, buildings or any other facility of the university. Weapons may include, but are not limited to, the following: guns, slingshots, brass knuckles, bowie knives, daggers, similar knives or switchblades. Objects including but not limited to toys resembling

weapons will be considered weapons and their possession and/or usage could result in disciplinary action and termination of the contract agreement.

DRUGS, TOBACCO, AND ALCOHOL POLICIES Help for Substance Abuse The University Counseling Center offers confidential counseling services to students who need help for substance abuse. Counselors help people resolve existing problems, prevent potential problems, and develop new skills that will enhance their lives. University Counseling Center 620 Elm Ave. Rm 201 Norman, OK 73019 Phone: (405) 325-2911 Website: http://www.ou.edu/ucc.html

Drugs Students who participate in the use, manufacture, sale, or distribution of illegal drugs are subject to disciplinary action. Drug paraphernalia, including bongs, clips, pipes, and other items used in preparation or consuming illegal drugs, is not allowed. These items are subject to confiscation by Department of Public Safety officials. Housing considers the possession, use, sale, or distribution of illegal drugs detrimental to students and to the educational process. Housing has a no-tolerance policy. Tobacco The University of Oklahoma is a tobacco-free institution. The use of all tobacco products including but not limited to cigarettes, cigars, pipes, smokeless tobacco, electronic cigarettes, and vaping devices is prohibited anywhere on university grounds or campuses. The use of tobacco products, electronic cigarettes, and vaping devices is prohibited in any buildings or portion thereof owned, leased, operated by the university, including OU housing/apartments, athletic facilities, within any OU parking structure, in any vehicle owned or leased by the university, or on the OU grounds or campus, including but not limited to public or non-public areas, offices, restrooms, stairwells, driveways, sidewalks, etc. This policy applies to all persons on campus, including but not limited to students, faculty, staff, contracted personnel, vendors, and all visitors to the OU campus. The policy applies to all university events. Breach of this policy will be considered a violation of Title 16, Section 5, of the Student Code, resulting in appropriate disciplinary action against the offender. For additional details University of Oklahoma Tabaco- Free Policy, please visit https://hr.ou.edu/Policies-Handbooks/Tobacco-Free-FAQs. Alcohol Headington and Dunham College residents who are of legal drinking age in the State of Oklahoma (21 years or older) may have/consume alcohol in their personal rooms. Residents sharing a suite may have/consume alcohol in their shared living space as long as all residents and guests in that space are of legal drinking age. Alcohol may not be present or consumed in any rooms or community spaces of Headington or Dunham College that are shared by residents and guests under the legal drinking age in the State of Oklahoma.

All campus-affiliated student organizations and all students who are currently enrolled at the University of Oklahoma or are pre-enrolled for subsequent semesters and have attended the institution for at least one semester in the current or past academic year are responsible for following federal, state and local laws, the Student Rights and Responsibilities Code and the Student Alcohol Policy . Student Conduct 1406 Asp Ave, Walker Center, Room 209W Email: [email protected] Phone: (405) 325-1540 Website: studentconduct.ou.edu

PETS/ANIMALS Residents can keep fish in a glass or clear plastic aquarium in their room (not to exceed 30 gallons). Aquariums are subject to approval by department. Reasons include health, sanitation and allergen concerns. All other animals in the Residential Colleges are limited to Service Animals and registered Emotional Support Animals. Residents should review the University of Oklahoma Service and Assistance Animal Policy and contact the OU Disability Resource Center for additional details and resources prior to bringing any animals into the Residential Colleges. University of Oklahoma Service and Assistance Animal Policy http://www.ou.edu/drc/students/policies.html OU Disability Resource Center Goddard Health Center 620 Elm Avenue, Suite 166 Email: [email protected] Phone: 405-325-3852; 405-325-4173 (TDD) Website: http://www.ou.edu/drc.html

MAINTENANCE AND HOUSEKEEPING In addition to treating others courteously, please care for the spaces you share with others by cleaning up after yourself and your guests, putting equipment and materials away where they belong, and promptly reporting any damages or needed repairs. Maintenance For routine repairs to your room or community spaces, submit an online Maintenance Request or notify the front desk staff. For emergency repair (items which, if not promptly repaired, may result in personal injury or damage to property) visit the front desk or call the number posted there after hours. Housekeeping Custodial staff clean the public/community areas lounges, hallways, and the public and community bathrooms. Residents are responsible for cleaning their rooms, and those living in a room or suite with a private bath or shared living space are responsible for cleaning them as well. Please make sure all of your trash is secured in a bag before leaving it in the trash rooms (trash bags are available from the custodial staff), break down all cardboard boxes, and safely secure broken glass or

11 other sharp objects to prevent injuries to custodial staff or other residents. Please notify staff if there is something that requires the attention of the custodial staff.

STUDENT MAIL Student mail is delivered Monday through Saturday during the academic year, excluding days the university or the U.S. Postal Service is closed. For questions about mail and packages, contact or visit the Student Post Office.

Student Post Office 332 Cate Center Drive, Norman, OK 73072 Oliver House Email: [email protected] Phone: (405) 325-1755 Website: http://www.ou.edu/printing/student-services

Mailboxes Mailboxes are located on the first floor near the front living room. Your mailbox number is the same as your room number, and residents sharing a room or suite will also share a single mailbox. Mailbox combinations will be emailed to you by your Resident Mentor Tutor and are also available the front desk (with proof of ID).

Residents will receive letters and flats (magazines, newspapers, etc.) in their assigned mailbox. Use the following mailing address for items to be sent to you:

[Your full name] [Your room number] Headington College, 200 West Lindsey Street Norman, OK 73072

Outgoing mail with postage can be dropped off at outgoing mail slot at the mailboxes, or at the Student Post Office.

Packages Students that receive a package are ONLY able to pick it from after they have received an email and/or text notification from the Student Post Office ([email protected]). USPS, FedEx, and other shipping companies deliver packages directly to the Student Post Office, where they are processed for on-campus delivery.

Please be aware that delivery notifications from the company your ordered from or shipped through do NOT mean the package has been processed by the Student Post Office.

Once you have received a package notification from the Student Post Office, they will be available for pick up at the Student Post Office or at the Postal Locker located behind Headington and Dunham College (see notification for pickup details).

Deliveries Apart from flower arrangements and certain perishable items, staff CANNOT accept mail or deliveries on behalf of residents. Delivery workers are not allowed on residential halls/floors.

Mail Forwarding Any student moving off campus and wanting their mail forwarded to their new address must go to https://customapps.ou.edu/catecentermail/ log in and supply their information. This process will forward mail for a six-month period. Filing a change of address with the USPS will NOT forward mail from an OU address.

VEHICLE AND BICYCLE PARKING If bringing a motor vehicle to campus, students must purchase an on-campus parking permit at the OU Parking Services Office in the south-west corner of the Jenkin's Garage. The Parking Services office should be contacted directly for any questions about parking permits, tickets, or towing.

OU Parking Services 1332 Jenkins Ave. Norman, OK 73019-2451 Email: [email protected] Phone: (405) 325-3311 Website: http://www.ou.edu/parking

Resident Parking Priority Housing Permit Parking is available in the Jenkin's Parking Garage and behind the Headington and Dunham College.

Visitor Parking Single day visitor parking permits are available online and from OU Parking Services. Only actual visitors (non OU students/faculty/staff) are eligible for visitor parking permits and may park in designated visitor parking between 7 a.m. and 5 p.m. weekdays. Visitor permits cannot be used for Reserved/Tow- Away/Service parking spots.

Disability and Reserved/Tow-Away Parking Spots Disability and Reserved/Tow-Away parking spots require the display of appropriate parking permits. Failure to pay attention to parking signs may result in you or your guests’ vehicle being ticketed or towed by Parking Services.

Football Game Parking Due to the location of the football stadium, parking behind Headington/Dunham College and access to the Jenkins Parking Garage may be restricted the evening before and the day of any home football games. Parking Services will share additional gameday parking details instructions in advance.

Bicycle & Scooter Parking Bicycle racks are located behind Headington College. Bike and scooter parking in front of the college and in the courtyard is prohibited, and bikes secured to fixtures other than the designated racks (parking signs, handrails, lampposts) are subject to removal without prior notice.

For additional information about commuting and parking on campus, please refer to the University of Oklahoma Residential College Policy Guide.

Car Repairs Due to the inherent hazards and potential environmental consequences, campus parking may not be utilized for general repair or maintenance of motor vehicles. Please restrict mechanic work to checking tire inflation, oil, transmission or other fluid levels, or changing a tire or air filter. Additional service must be performed off campus at a properly equipped facility. Derelict vehicles may not be parked on campus and are subject to impoundment. Improper disposal of waste oil, fluids, tires and batteries harms the environment and is a violation of state law. Please dispose of all wastes properly.

CONTRACTS The Housing and Food Services room and board contract is for the academic year. The University retains the right to terminate the housing contract or reassign residents to different rooms or centers upon violation of the terms of the contract or when it is in the best interest of the student and/or the university. Violation of the terms of the contract includes, but is not limited to, violations stated within this handbook as well as the University of Oklahoma Student Code of Responsibility and Conduct. Decisions can be appealed through Housing and Food Services’ housing office in Walker Center, Room 126. Payments For questions about paying for your Room and Board, please visit or contact the Office of the Bursar at http://www.ou.edu/bursar/contact_us. Past-Due Payments A financial and legal obligation is incurred when a student or parent signs a room and board contract. The contract specifies the payment procedures. Please refer to the terms and conditions of the room and board contract, and don’t hesitate to call (405) 325-2511 or visit the housing office in Walker Center should you have any questions.

The following are some key items about payments and billing to remember: • Even if you do not receive a statement, charges are due on the payment due dates. Payment of the charges must be made within 15 days of the due date. • Any student who has not been successfully contacted or who has not responded to requests may be issued a stop on their future enrollment until payment arrangements have been made. • If a student withdraws and payment is not received for outstanding room and board fees, the fees will be reflected on the student’s account at the Bursar. Enrollment is a privilege granted only to students with accounts in good standing. You may not be permitted to enroll for any future semester if your Housing and Food Services’ account is not in good standing.

Release from Housing and Food Services Contract Release from housing and cancellation of your room and board contract is not automatic, and students may be liable for all payments and conditions as specified in the housing contract. Students must visit the Housing and Food Services office in Walker Center, Room 126 and fill out an application for a release. For this housing release application to be processed and a decision to be rendered in a timely fashion, it must be properly completed (including the attachment of all required supporting documentation) and submitted to Housing and Food Services. One of the following four criteria must be met to be considered to be released from the room and board contract: • Moving to live with a parent or legal guardian within a 50-mile radius • Marriage during the contract period

• A documented condition of emergency approved by the Room and Board Release Committee • Graduation

If a release request is approved, a student must: • Visit the Housing and Food Services office to obtain the proper withdrawal forms • Notify his or her Resident Mentor or Graduate Tutor to schedule a mutually convenient time to check out and inventory the room A release is not complete until the room inventory is completed and the access to the room is removed from the student. Students who withdraw at the beginning of the spring semester and do not notify the Housing office prior to the end of the fall semester will be charged the first two weeks room portion of their contract, plus the $165 cancellation fee. If they use their meal plan, they will be charged a daily rate of the meal plan plus the $250 meal plan administrative fee. If they do not use their meal plan they will only be charged the $250 meal plan administrative fee. We do not pro-rate the room portion of the contract for the first two weeks or the last two weeks of the contract. Withdrawal from University and Housing and Food Services Contract If a student is withdrawing from the University, the following steps must be taken to withdraw from his or her Housing and Food Services’ contract in the order listed below: • Drop classes. • Visit the Housing and Food Services office to obtain the proper withdrawal forms. • Notify his or her Resident Mentor to schedule a mutually convenient time to check out and inventory the room. Buy-Out Option Those considered for release may be required to buy out the Housing and Food Services contract at 25 percent of the remaining value.

CONDUCT AND BEHAVIOR Rules set forth in the Residential College Policy Guide should be interpreted broadly. They are not designed to define misconduct in exhaustive terms. You are responsible for acquainting yourself with the information contained in this publication, educating yourself on the Student Code of Conduct, and abiding by campus behavior standards. The rules and regulations encourage a standard of conduct that is necessary for academic growth and personal development. Should you violate any policy, you may be issued a citation, referred to Student Conduct through disciplinary referral, or referred to criminal prosecution if the incident violates university standards and/or law. All students are responsible and accountable for their actions. Selected policies and rules are outlined here for your convenience. The Buckley Amendment The Family Educational Rights and Privacy Act of 1974 (referred to as the Buckley Amendment) grants you the right of privacy toward your records, both academic and disciplinary. With this right exists a responsibility to behave and act in a manner appropriate to community standards. Failure to act responsibly and/or accept responsibility for actions may result in administrative action. University Perspective and In Loco Parentis The University of Oklahoma does not replace your parents or guardians (the act of replacing a parent or guardian is referred to as in loco parentis). The university recognizes you as an adult responsible for your

actions. Because the university is not a parent, students will be accountable, legally if necessary, for their actions. Title IX The University of Oklahoma does not discriminate in its educational or employment benefits, activities or programs on the basis of gender pursuant to Title IX of the Education Amendments of 1972. Please familiarize yourself with the University’s Sexual Misconduct, Discrimination and Harassment Policy, and related procedures located online at ou.edu/eoo. Should you experience sexual assault or other sexual misconduct, discrimination, or harassment, please contact the Title IX Coordinator at (405) 325-2215, Four Partners Place, Suite 1000, Norman, OK, to learn about reporting options and available resources. Student Conduct Office Student Conduct is responsible for the day-to-day administration of the Student Discipline System. This includes handling citation payments, citation appeals, all violations of the Student Code (including disciplinary referrals) that occur on-campus, off-campus and in the residence halls and providing clarification regarding information contained within the Student Code. For more information regarding student conduct policies and procedures, please contact the Student Conduct office and refer to the documents below. Student Conduct 1406 Asp Ave, Walker Center, Room 209W Email: [email protected] Phone: (405) 325-1540 Website: studentconduct.ou.edu

Student Rights and Responsibilities Code http://www.ou.edu/content/dam/studentlife/documents/AllCampusStudentCode.pdf Student Rights and Responsibilities Code: PROCEDURES http://www.ou.edu/content/dam/studentlife/documents/StudentRRCodeProcedures.pdf

SAFETY AND SECURITY Safety and security is every resident’s business. Crime is a nearly universal fact of life in society today. Unfortunately, the campus is not immune to criminal activity. The majority of crimes occurring on campus are thefts and are opportunistic in nature. In other words, if property is unmarked or unsecured it is susceptible to being stolen. The university has taken direct measures to aid you in protecting you and your property. The following resources are provided to help keep you, your property, and your community safe. OU Police Department The OUPD is dedicated to crime prevention and safety information for our campus community. You can find safety tips, security information, and internet safety information on their website: http://www.ou.edu/content/police.html SafeWalk Students, faculty, staff, and visitors on the University of Oklahoma, Norman Campus can utilize the free services of the OU SafeWalk escort service if they do not wish to walk alone. Persons who do not wish to walk alone can call 325-WALK (325-9255) and request an escort from 8 p.m. till 2 a.m., 7 days a week. Additional information can be found at http://www.ou.edu/content/police/crime/ou-safewalk.html.

SafeRide SafeRide provides safe and free taxi transportation to OU students within the Norman City Limits (as outlined on the SafeRide webpage). Each student receives one free SafeRide every weekend to be used Thursday, Friday or Saturday evening from 10:00 p.m. to 3:00 a.m. Additional information can be found at http://www.ou.edu/content/studentaffairs/our_departments/saferide.html.

OU Gender and Equality Center The Gender and Equality Center is a division of Student Life at OU. The WOC empowers and advocates with and on behalf of women for their safety, wellness, and equality. If you need to report a sexual assault at OU, please call the OU Sexual Assault Response Team at (405) 615-0013, 24 hours a day, 7 days a week. OU Institutional Equity Office The Institutional Equity Office at OU is committed to the prohibition of gender discrimination in the educational and employment context. For concerns involving Affirmative Action or Equal Opportunity, contact the Equal Opportunity Office: https://www.ou.edu/content/eoo/about.html For concerns involving Sexual Misconduct, Discrimination, Gender Equity, and Harassment, contact the Institutional Equity and Title IX Office: https://www.ou.edu/content/eoo/institutional-equity-and-title-ix- office.html

EMERGENCY EVACUATION Emergency evacuation instructions are posted in your community’s hallway. If your community does not possess an emergency evacuation placard, contact your Resident Mentor, Resident Director, or Residential College Director’s office for a replacement. You are urged to read the placard and familiarize yourself with emergency procedures, equipment, and exits. Emergency Evacuation for Students with Disabilities Students with disabilities are responsible for coordinating with the live-in staff on their floor to assist them in an emergency evacuation. Each of the designated student aides will serve as a back-up should one or the other be unavailable to assist the student with a disability. Upon evacuation, the student with a disability and the student’s aide will vacate the building through posted emergency exits. In the event the stairwell is in use by others, the student with a disability will wait on the landing while the student’s aide will evacuate the building and notify the public safety authorities of the presence of a person with a disability in need of evacuation assistance. For further information on disability considerations, please contact Housing and Food Services at (405) 325-2511.

FIRE Fire Evacuation Whenever the fire alarm sounds, you and all other occupants in the residential colleges must evacuate the building and proceed to the designated alternate refuge area until you are notified it is safe to return to your building and room. As you leave your room, close your door. Students who do not vacate the building during the sounding of the alarm will be subject to disciplinary action. Meet at the emergency evacuation safe location designated by your Resident Mentor. Upon the sounding of the alarm:

• Move quickly and quietly to the exit for your area. In an orderly fashion, go to the designated waiting area for further instructions. • Wear a coat and shoes. Carry a towel in case of smoke. Keep these items easily accessible for emergency use. Bring along your keys and ID. If you are away from your room when the alarm sounds, proceed to the nearest exit without returning to your room. • Do not use elevators. Use stairways only. Fire Drills An unannounced fire drill will be conducted by the fire marshal once a semester. This is in compliance with state law, as well as for your own protection and safety. The purpose of the fire drill is to acquaint you with the exit routes from your buildings as well as familiarize you with the sound of the fire alarm. The fire drill allows the staff to test the alarm system to ensure it is properly functioning. The alarm signal is the same for a drill as for an actual emergency. During the drill, university officials will inspect all areas of the building, including residents’ rooms. Minimizing the Risk of Fire Students demonstrating any of the following behavior will be subject to disciplinary action and prosecution:

• Falsely reporting a fire, serious injury, or any other emergency. • Pulling a fire alarm when no fire is evident. • Setting a fire or possessing or using flammable or highly combustible materials. • Tampering with or misusing (accidentally or intentionally) public area fire-safety equipment, including fire extinguishers, sprinklers, smoke detectors, exit signs, alarm pull stations, alarm horns and hoses. • Possessing, using, or manufacturing fireworks or explosives. • Using unauthorized appliances. • Failing to leave a building at the sound of the alarm or when so directed by residence hall staff. • Smoking. • Open-Flame and Incendiary devices including, but not limited to, candles, incense, Bunsen burners, gasoline/kerosene lanterns and any other incendiary devices, whether store-bought or man-made.

SEVERE WEATHER Since Oklahoma weather can be severe and difficult to predict, it is important that you know which county you are in so that you can interpret forecasts and warnings provided by the media and other sources. The University of Oklahoma Norman campus is in Cleveland County. In the case of severe weather, watches and warnings will be announced over the intercom system in all centers. Students should be aware of their surroundings at all times by checking weather bulletins and listening for the City of Norman severe weather sirens. Best Available Refuge Areas Severe weather refuge areas are located in the basements of the Residential Colleges. Please consult the back of your room door or placard in the elevator lobby for information specific to your floor or contact a Resident Mentor/Graduate Tutor.

Civil Defense and Siren Tests The City of Norman maintains a citywide civil defense warning siren network that is used to signal imminent danger from tornadoes. It is a familiar sound, as it is tested every Saturday at noon year-round as the weather permits. Imminent Danger A steady siren for three to five minutes means imminent danger. Take refuge immediately in the nearest suitable refuge space. Refuge space should be identified in advance. Refuge space information also can be found in every elevator lobby. Once the sirens sound, it is too late to seek refuge at a remote location. All-Clear Signal An “all-clear” signal will NOT be given via the siren systems. It is urged that reliance be placed on the information disseminated by OU Emergency Preparedness University Meteorologist by checking http://ou.edu/emergencypreparedness/weather, and following OU Emergency Preparedness on Facebook and Twitter (@ouemergencyprep). Information specific to Norman campus weather situations will be found at these locations. An “all-clear” signal usually will be given on the local radio stations for any imminent danger warning disseminated by means of the City of Norman siren system (KGOU 106.3- FM, WWLS 640-AM or KNOR 1400-AM). These stations also may be used for weather advisories and updates. An “all-clear” emergency notification message via OU Alert emergency notification system will also generally be sent once the weather danger has passed. Ensure that your emergency contact information is updated and correct at accounts.ou.edu so that you will receive emergency messages. Tornado Watch Conditions are favorable for tornadoes. In the event that the National Weather Service issues a Tornado Watch for the area (Cleveland County), on-duty Residence Life staff will initiate a pre-recorded voice announcement over the Emergency Command System making residents aware of the situation and suggesting that residents stay alert to the weather conditions by listening to local radio/television stations. Residence Life staff will also post a watch-specific notification sign on the first floor of each residence hall building, and in elevator cars, alerting residents to stay tuned to weather conditions on TV/radio. Residence Life staff will also monitor the NOAA Weather Radio, utilizing Specific Alert Message Encoding (SAME) programmed for the Cleveland County and Norman areas, in each center office. Students living in University Residence Halls are advised to follow the emergency response procedures permanently posted in the elevator lobbies, hallways, back-side of resident’s room doors or online at ou.edu/emergencypreparedness. Tornado Warning A tornado has been sighted. In the event that the National Weather Service issues a Tornado Warning, and/or the City of Norman civil defense sirens are sounded, a pre-recorded voice announcement will play throughout all residence halls simultaneously over the Emergency Command System, that will advise residents to take immediate precautions. Students living in University Residence Halls are advised to follow the emergency response procedures permanently posted in the elevator lobbies, hallways, back- side of resident’s room doors or online at ou.edu/emergencypreparedness. Once the sirens sound, it is too late to seek protection at a remote location. Everyone must seek protection immediately. In Case of a Tornado Warning • GET INDOORS, GET DOWN, COVER UP. • Immediately move to the place identified in your building’s tornado plan.

• If you are unclear where that is, seek an interior space away from windows, with as many walls between you and the storm, and as low as possible. • After a tornado warning is issued, it is too late to seek the Best Available Refuge Area. In Case of Advanced Notice Before a Tornado Warning is Issued There may be days identified by the National Weather Service as a “Particularly Dangerous Situation” (PDS) where the potential for tornadoes is highly likely. OU may take precautions on these days in advance of a tornado warning and close operations to allow people to seek Best Available Refuge Areas. Do not wait until a tornado warning is issued to move. After a tornado warning is issued it is too late to seek the Best Available Refuge Area.

ACTIVE SHOOTER PROCEDURES If gunshots are heard in or around a campus facility that precedes an OU Alert emergency message making notification of an armed individual or active shooter, use a continuous assessment process to decide upon appropriate survival action. If you receive an OU Alert, emergency notification message that a shooter is on campus, avoid the area and do not call 911 unless there is a life-threatening emergency. If an armed individual on campus/active shooter is INSIDE the building: • Get out. If it is possible to flee the area safely and avoid danger, do so. Move quickly; do not wait for others to validate your decision. • Make it routine practice to keep your keys and cell phone on your person. Leave other belongings behind. • Leave the area and use a route to avoid being seen by the shooter. Listen continually for sounds of a threat and move away from it. • When outside, move away from the building as quickly as possible. Keep moving until you are completely out of the area. • Call 911 to report the incident as soon as safely possible. • If contacted by police, do exactly as you are told. If an armed individual on campus/active shooter is INSIDE the building and you CANNOT GET OUT: • Hide out. Move to area that can be locked or barricaded. • Turn off lights and all noise producing devices. • Remain out of any line of sight from doorways and any interior windows. Do not stay directly in front of doors. • If located with others, quickly formulate your plans should the armed individual gain entry to your space. Spread out and look for improvised weapons. There may be more than on armed individual. • Get down on the floor or under a desk and remain silent. • Call 911 only if you can do so without giving away your location to the armed individual. • Unknown or unfamiliar voices may be misleading and designed to give false assurances; therefore do not let anyone in the room or building in case that person is the armed individual or may be someone being held hostage by the armed individual. • Stay in place without giving away your location until contacted by authorities. • Once contacted by police, do exactly as you are told. • If an armed individual gains access to your room, implement your plan to take out the threat. • Assume the active shooter will succeed in wounding or killing everyone unless they are stopped. • Coordinate with any others trapped in the situation to throw things to distract the shooter as you attack as a group from all directions.

• Use group body weight to pin the armed individual and any weapons. • If possible, isolate the weapon, but DO NOT pick it up. • When you have the advantage, do not relinquish it until officers are on the scene and direct you to do so. • When contacted by police do exactly as you are told. If an armed individual on campus/active shooter is OUTSIDE your building: • Close and lock all windows and doors; if locks are not an option, attempt to obstruct the doorways with heavy objects. • Turn off all lights; silence all sounds (e.g. cell phones, televisions, copy machines). • Remain calm and quiet. • Stay away from doors and windows. • Call 911 to report the incident as soon as possible. If you are OUTSIDE and the shooter is in the same area: • Using a continuous assessment process, listen continuously for sounds of a threat, and move away from it. • If getting out of the area is not possible, hide out behind a building, car, or other large object until you can safely move. • Remain calm and quiet and silence all sounds (e.g. cell phones) until you are in a safe location. • Call 911 to report the incident as soon as possible. • If getting out or hiding out is not possible formulate a plan to take out the shooter. • When contacted by police, do exactly as you are told.

UNIVERSITY OF OKLAHOMA RESOURCES AND OFFICES For a list of resources and offices at the University of Oklahoma, please visit http://www.ou.edu/web/resources_offices.html.

INDEX Access, 5, 6, 10 OUPD, 17 ACTIVE SHOOTER PROCEDURES, 21 Packages, 13 Alcohol, 11 Paint, 9 Bicycle, 14 Parking, 11, 14, 15 Car Repairs, 15 Payments, 15 Check out, 8 PETS/ANIMALS, 12 Checking Into the Residential Colleges, 7 Privacy, 4 Combustibles, 10 PROHIBITED, 10 Community Access Card, 5 Quiet Hours, 7 Conduct, 16 Refrigerators, 9 CONDUCT AND BEHAVIOR, 16 Refuge Areas, 19, 21 CONTRACTS, 15 Release from Contract, 15 DECORATIONS, 9 Resident Parking, 14 Deliveries, 13 Residential College Director, 3, 6, 7, 8, 18 Disability, 12, 14 RESOURCES, 22 Drugs, 11 Restrooms, 8 Electrical Appliances, 9 Room changes, 6 Emergency, 7, 18, 20 Roommate, 3 Emergency evacuation, 18 SafeRide, 18 Fire, 4, 9, 10, 18, 19 Safety and security, 17 FIREARMS, 10 SafeWalk, 17 Football Game Parking, 14 SEVERE WEATHER, 19 Furniture, 8, 9 Sooner Card, 5 Guests, 6, 7, 8 Student Conduc, 12 Hanging Items, 9 Student Conduct Office, 17 Home football games., 14 Student mail, 13 Housekeeping, 12 The Buckley Amendment, 16 INTERNET, 8 Title IX, 17 Lofted Beds, 8 Tobacco, 11 Mail Forwarding, 14 Tornado, 20, 21 Mailboxes, 13 University Perspective and In Loco Parentis, 16 Maintenance, 3, 4, 8, 12, 15 Vehicle, 11, 14 Microwaves, 9 Visitation, 7 Minors, 7 Visitor Parking, 14 OU Gender and Equality Center, 18 Windows, 10 OU Institutional Equity Office, 18