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27 February 2018 Business Paper Ordinary Meeting Venue: Administrative Headquarters Civic Place Katoomba Meeting: 7.30pm 27 February, 2018 - 2 - ORDINARY MEETING 27 FEBRUARY 2018 AGENDA ITEM PAGE SUBJECT COMMENTS NO. PRAYER/REFLECTION (and Recognition of the Traditional Owners, the Darug and Gundungurra People) APOLOGIES CONFIRMATION OF MINUTES Ordinary Meeting held on 30 January 2018 Extraordinary Meeting held on 20 February 2018 DECLARATIONS OF INTEREST MINUTE BY MAYOR PROVIDING GOOD GOVERNMENT 1 13 Livestreaming of Council Meetings 2 22 Review of Delegations of Authority Attachment x 1 3 29 Termination of annual tourist bus fees at Echo Point - 3 - ITEM PAGE SUBJECT COMMENTS NO. 4 32 Revised General Power of Attorney Attachments x 2 5 41 Confidential Business Paper - Western Sydney City Deal Attachments x 3 6 42 Annual Code of Conduct Report 7 44 PRIMA 2018 Annual Conference - Expression of Interest Attachment x 1 8 55 Councillor Attendance at Briefing Sessions 9 57 Performance of Investments for January 2018 10 61 Australian Local Government Women’s Association NSW (ALGWA NSW) Annual Conference 11 63 Community Assistance Donations Recommendation by Councillor LOOKING AFTER PEOPLE 12 65 Upgrade and Extension to the Glenbrook Visitor information centre and construction of new carpark and associated landscaping 13 68 Results of public Exhibition of Draft Open Space and Recreation Strategic Plan Attachment x 1 14 89 Glenbrook Visitor Information Centre Upgrade Enclosure x 1 USING LAND 15 94 Expression of Interest Outcomes: Katoomba Civic Centre Precinct Co-worker Hub 16 97 Mandatory Local Planning Panel – Update - 4 - ITEM PAGE SUBJECT COMMENTS NO. 17 108 Installation of Reverse Vending Machines on Public Land 18 112 Variations to Development Standards Attachment x 1 19 115 Springwood Town Centre Masterplan Implementation 20 120 Conversion of Period Housing to Heritage Conservation Areas Enclosures x 5 21 132 Development Application No. X/845/2017 For a New RSL Building on L 1 DP 1006352, L 1 DP 124212, Katoomba RSL Club, 70-86 Lurline Street, Katoomba, 4 Merriwa Street, Katoomba Attachments x 2 22 186 LEP Land Acquisition 23 190 170-174 Leura Mall, Leura - Commercial Property Considerations MOVING AROUND 24 194 Electric Vehicle Fast Charging Station 25 198 Great Blue Mountains Trail - Blackheath to Mount Victoria - Conflict Between users - Regulate Traffic Movements Enclosure x 1 26 202 Compulsory Acquisition of Land - 2-6 Kuke Road, DP 565406 - Blackheath Enclosure x 1 27 204 Local Traffic Committee Attachment x 1 NOTICES OF MOTION 28 245 Bowen's Creek Fire Trail 29 246 Winter Magic Festival - 5 - ITEM PAGE SUBJECT COMMENTS NO. 30 247 Kerb and Guttering for Robertswood Avenue, Mount Riverview 31 248 Speed camera for Great Western Highway at Wentworth Falls 32 249 170-174 Leura Mall 33 250 Pedestrian and Vehicle Safety on Railway Parade West, Leura PRECIS OF SELECTED CORRESPONDENCE 34 253 Precis of Selected Correspondence Attachments x 6 RESPONSES TO QUESTIONS WITH NOTICE 35 267 Domestic Waste Overcharge 36 268 170-174 Leura Mall, Leura - 6 - - 7 - THE COUNCIL MEETING Blue Mountains City Council meetings are conducted in accordance with Council’s adopted Code of Meeting Practice. This Code is available via the Council website, from Council offices and in Council meetings. http://www.bmcc.nsw.gov.au/yourcouncil/councilmeetings Councillor Seating Map While the Councillor and Senior Staff seating map indicates the seating arrangement in most Council meetings, occasionally the seating may change based on the change to the venue or content experts. Business Papers and Minutes Before each Council meeting, a Business Paper is prepared detailing the items that are to be presented to the Council meeting. Readers should be aware that the Recommendations and Notices of Motion as set out in the Council Business Paper are simply proposals to the Council for its consideration. The Council may adopt these proposals, amend the proposals, determine a completely different course of action, or it may decline to pursue any course of action. The decision of the Council becomes a resolution of the Council and is recorded in the Council Minutes. Readers are referred to this separate document. The Council Business Paper and the Council Minutes are linked by the common Item Numbers and Titles. Minutes from the meeting are confirmed at the following meeting, until then they are presented as draft unconfirmed minutes. To Register to Speak at a Council Meeting Members of the public are welcome to address the Council on any items of business in the Business Paper other than: Unconfirmed Minutes; Minutes by the Mayor; Rescission Motions; Councillor Reports; Questions with Notice; Responses to Questions without Notice; Responses to Questions with Notice; Notices of Motion (including Rescission Motions) the Précis of Correspondence; and Matters of Urgency. To address the meeting a speaker’s registration form must be completed at the speaker’s registration desk on the night of the Council meeting. To pre-register, the speaker’s registration form must be emailed no later than 4pm on the day of the meeting to [email protected]. - 8 - DEVELOPMENT APPLICATIONS – MATTERS FOR CONSIDERATION When determining a development application the Council is required to take certain matters into consideration. These must be relevant to the development application under consideration. These considerations are detailed under s. 79C (1) (Matters for consideration – general) of the Environmental Planning and Assessment Act 1979 and are reproduced below: 79C Evaluation (1) Matters for consideration—general In determining a development application, a consent authority is to take into consideration such of the following matters as are of relevance to the development the subject of the development application: (a) the provisions of: (i) any environmental planning instrument, and (ii)any proposed instrument that is or has been the subject of public consultation under this Act and that has been notified to the consent authority (unless the Secretary has notified the consent authority that the making of the proposed instrument has been deferred indefinitely or has not been approved), and (iii) any development control plan, and (iii) any planning agreement that has been entered into under section 93F, or any draft planning agreement that a developer has offered to enter into under section 93F, and (iv) the regulations (to the extent that they prescribe matters for the purposes of this paragraph), and (v) any coastal zone management plan (within the meaning of the Coastal Protection Act 1979), that apply to the land to which the development application relates, (b) the likely impacts of that development, including environmental impacts on both the natural and built environments, and social and economic impacts in the locality, (c) the suitability of the site for the development, (d) any submissions made in accordance with this Act or the regulations, (e) the public interest. - 9 - OFFICERS REPORTS PROVIDING GOOD GOVERNMENT Item 1, Ordinary Meeting, 27.02.18 ITEM NO: 1 SUBJECT: LIVESTREAMING OF COUNCIL MEETINGS FILE NO: F11178 - 17/189094 Delivery Program Link Principal Activity: Civic Leadership Service: Governance and Risk Recommendation: That the Council notes this report. Report by Acting Group Manager People & Systems: Reason for report This report comments on the options for and implications of implementing streaming of Council meetings and the capacity, requirement and cost associated with streaming council meetings. Background At its meeting of 22 August 2017 the Council resolved the following: “That the Council receives an updated report on live streaming Council meetings due to recent advancements in low cost streaming services.” [Minute No. 281] This report is in response to the resolution and includes information obtained from other councils that are streaming, and professional external advice on the issues and cost involved with streaming. The report notes the recent Office of Local Government consultation on the draft Model Meeting Code included consideration of streaming of Council meetings. Live Streaming Streaming of Council meetings constitutes the casting of video and sound over the internet. This may take place as it happens (‘live’ streaming) or via the replay (webcast), at a later time, of a recording hosted on a website. Except where the context differentiates between these two, they are referred to together as ‘streaming’ in this report. This report makes the following assumptions: Councillors, Council staff and members of the public are present during meetings. All may speak during a meeting, including members of the public, who can register to speak on agenda items. Any proposed video setup could be customised to only display footage of Councillors and selected senior staff. Any proposed video setup could be customised to not display footage of speakers however the audio recording would capture any speaker. - 13 - PROVIDING GOOD GOVERNMENT Item 1, Ordinary Meeting, 27.02.18 Livestreaming does not provide an opportunity for those viewing the meeting to interact with the participants or meeting processes, and those wishing to address Council would still need to attend in person to make a public address. Ability of Council to introduce streaming Currently, Council’s Code of Meeting Practice prohibits the use of recording equipment, excepting the official recording system to record proceedings at meetings of Council or its committee. Any recording of Council
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