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Mecklenburg County Board of County Commissioners

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Mecklenburg County Board of County Commissioners Mecklenburg County Board of County Commissioners FY2014 BUDGET RETREAT February 20 - February 21, 2014 CPCC-Harris Conference Center 3216 Harris Campus Drive Charlotte, NC 28202 704/330-4611 Directions Interstate 85 to exit 33, Billy 13a 39 Graham Parkway, turn toward 38 37 Charlotte Douglas International Airport, go 1.6 miles, left on Morris 36 12 Field Drive, right on CPCC Harris Campus Drive 35 Interstate 77 to exit 6B, Woodlawn 34 11 Road becomes Billy Graham Parkway 3.5 miles, right on Morris Field Drive, right on CPCC Harris 85 Campus Drive 33 10 From Uptown Charlotte, US-74 West 10a Charlotte (Wilkinson Blvd.), 2.6 miles, left on Wilkinson Blvd. 9 Morris Field Drive, 0.9 miles left on r. 277 CPCC Harris Campus Drive 9a Morris Field D HCC WestWe Blvd.B 77 ry S. Tryon St. 8 Rd. a South Blvd. Charlotte/Douglas la vo International Airport W. Ty B 7 illy Wnosnikli G B.dvl raham B illy A G Pk rah irp am Pkw ort D w y. .r .y eidlD .r M orrsiF 6b HCC 6a Charlotte/Douglas Centrally Located International Airport d. eWstBvl Located on Central Piedmont Community College’s Harris Campus, the Harris Conference Center is minutes from .yTvola R.d Charlotte-Douglas airport. Harris Conference Center is a short ride to uptown Charlotte, South Park, and the city’s finest amenities and attractions. rev. 101011 October 2010 cpcc Copyright © 2010 Harris Conference Center Mecklenburg County Board of County Commissioners 2014 Budget Retreat February 20 – February 21, 2014 TABLE OF CONTENTS TRANSMITTAL LETTER ……………………………………………………………………… iii AGENDA …………………………………………………………………………………………. iv MISSION AND VISION …………………………………………………….……………….… viii PARTICIPANTS ………………………………………………………………………………… xvi FY2014 FINANCIAL STATUS Presentation by Wanda Reeves, Finance Director FISCAL POLICY UPDATE ………………………………………………………………………. 1 Presentation by Wanda Reeves, Finance Director HIGH PERFORMING ORGANIZATION PART I ……………………………………………... 15 Presentation by Panel RETIREE MEDICAL INSURANCE Presentation by Chris Peek, Deputy County Manager/Chief of Staff ECONOMIC DEVELOPMENT …………………………………………….……………………. 33 Presentation by Panel ASSESSED VALUATION UPDATE Presentation by Ken Joyner, Tax Assessor HIGH PERFORMING ORGANIZATION PART II …………………………………………… 51 Presentation by Panel FY2015 TAX RATE ………………………………………………………………………………... 67 Presentation by Michael Bryant, Interim Management and Budget Director QUALITY OF LIFE AND COST OF LIVING PART I …………………………………………. 71 Presentation by Panel BOARD’S PLANNING AGENDA Presentation by Leslie Johnson, Assistant County Manager QUALITY OF LIFE AND COST OF LIVING PART II ……………...……………..………… 85 Presentation by Panel i BOARD INTEREST ITEMS …………………………………………………………………….…. 99 Presentation by Michael Bryant, Interim Management and Budget Director HUMAN SERVICES STRATEGIC PLANNING PART I ………………………………………. 105 Presentation by Panel FY2015 OPERATING BUDGET CALENDAR Presentation by Michael Bryant, Interim Budget Director HUMAN SERVICES STRATEGIC PLANNING PART II …………………………………… 127 Presentation by Panel CLOSING COMMENTS FOR THE CONFERENCE Appendix I – Priority Report Appendix II – Board’s Planning Agenda ii Panel Discussion Reference Page Panel Name Departments Page Numbers Board of Elections 15-19 High Performing Organization Register of Deeds 21-22 Part I Office of Tax Collector 23-26 Financial Services 27-31 Economic Development 33-35 Land Use and Economic Development Environmental Services 37-44 Agency County Assessor's Office 45-49 Internal Audit 51-56 High Performing Organization Business Support 57-61 Part II Services Agency Human Resources 63-66 Quality of Life & Cost of Living Park and Recreation 71-77 Part I Public Library 79-84 MEDIC - Mecklenburg 85-88 Quality of Life & Cost of Living EMS Agency Part II Medical Examiner 89-91 Sheriff 93-97 Department of Social 105-112 Services Human Services Strategic Planning Child Support 113-117 Part I Enforcement Health Department 119-125 Criminal Justice Services 127-132 Human Services Strategic Planning Provided Services 133-139 Part II Organization Community Support 141-147 Services MECKLENBURG COUNTY Office of the County Manager February 17, 2014 Dear Commissioners, We have scheduled the 2014 Budget Retreat for February 20 – February 21 at the Harris Conference Center located on the campus of Central Piedmont Community College. The address for the Harris Conference Center is 3216 CPCC Harris Campus Dr. At this budget conference, the expectation is that the Board will: Receive briefings on fiscal policies and the financial status of the County; Receive an update and projection on assessed valuation; Receive a briefing on strategies being considered for Other Post Employment Benefits (OPEB); Receive an update on the Board’s recently adopted strategic planning agenda; Receive a briefing on proposed modifications to the Community Service Grants funding process; and, Receive a briefing on funding strategies for school health nurses. In addition to the aforementioned items, I have set aside time on the agenda to have a discussion regarding the FY2015 tax rate. Also, during the two-day retreat, the Board will receive briefings from directors in a panel format that will highlight service delivery and challenges the agencies are experiencing. I am really excited about incorporating these agency briefings into the budget retreat. This budget retreat is a critical step in providing guidance for our activities for the next fiscal year. The binder has background materials that should be read in advance of the conference. In addition, staff will hand out additional materials, including all presentations, at the conference. I anticipate that the 2014 Budget Retreat will be a positive experience for the Board and for staff as we begin preparing for the upcoming budget cycle. I look forward to partnering with the Board as we move the organization in a new direction and restore the public’s trust in County government. Sincerely, Dena R. Diorio County Manager PEOPLE ● PRIDE ● PROGRESS ● PARTNERSHIPS 600 East Fourth Street Charlotte, North Carolina 28202-2835 (704) 336-2472 Fax (704) 336-5887 www.MecklenburgCountyNC.gov iii Mecklenburg Board of County Commissioners 2014 Budget Retreat Central Piedmont Community College Harris Conference Center February 20, 2014 8:30 – 9:00 Breakfast Section I: Conference Purpose and Overview 9:00 – 9:30 Welcome: CPCC – Harris Conference Center The Board will receive a welcome from the President of Central Piedmont Community College (CPCC). The Chairman is asked to recognize CPCC President Tony Zeiss. County Manager’s Introduction The Board will receive an overview of the goals and expectations for the budget retreat by the County Manager. The Chairman is asked to recognize County Manager Dena Diorio. Agenda Overview & Binder Materials The Board will receive an overview of the agenda for the budget retreat and review the binder materials. The Chairman is asked to recognize Interim Management & Budget Director Michael Bryant. Section II: Financial Status and Fiscal Policy Update 9:30-11:45 Time Slot (includes a 15 minute break) FY2014 Financial Status The Board will receive a staff update on the FY2014 financial status including revenues and expenses. The Chairman is asked to recognize Finance Director Wanda Reeves. Fiscal Policy Update The Board will receive an update on the following financial policies: Debt Service Fund, Fund Balance, and Pay-Go. The Chairman is asked to recognize Finance Director Wanda Reeves. iv 11:45 – 12:30 Agency Panel Discussion & Video: High Performing Organization I The Board will view a short video and receive a briefing from the County’s agencies that are aligned to the key theme High Performing Organization. The Chairman is asked to recognize Deputy County Manager/Chief of Staff Chris Peek. 12:30 – 1:15 Lunch Section III: Retiree Medical Insurance 1:15 – 2:00 Retiree Medical Insurance: Other Post Employment Benefits The Board will receive a presentation on strategies for retiree medical insurance. The strategies may have a fiscal impact on the Other Post Employment Benefits funding. The Chairman is asked to recognize Deputy County Manager/Chief of Staff Chris Peek. Section IV: Assessed Valuation Update 2:00 – 2:45 Agency Panel Discussion & Video: Economic Development The Board will view a short video and receive a briefing from the County’s agencies that are aligned to the key theme Economic Development. The chairman is asked to recognize Assistant County Manager Leslie Johnson. 2:45 – 3:00 Break 3:00 – 4:00 Assessed Valuation Update The Board will receive an assessed valuation update. The chairman is asked to recognize County Assessor Ken Joyner. 4:00-4:45 Agency Panel Discussion & Video: High Performing Organization II The Board will view a short video and receive a briefing from the County’s agencies that are aligned to the key theme High Performing Organization. The Chairman is asked to recognize Deputy County Manager/Chief of Staff Chris Peek. 4:45 - Closing Comments for the Day v February 21, 2014 8:30 – 9:00 Breakfast 9:00 – 9:15 Agenda Overview for Day 2 The Board will receive an overview of the goals and expectations for the day. The Chairman is asked to recognize Interim Management and Budget Director Michael Bryant. Section V: FY2015 Tax Rate Discussion 9:15 – 10:15 FY2015 Tax Rate Discussion The Board will discuss the adjustment options for the County’s tax rate. The Manager will factor the discussion during the development of the FY2015 Recommended Budget. The chairman is asked to recognize Interim Management & Budget Director Michael Bryant.
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